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2017 11-210467 CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES November 21, 2017 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Cunningham, Grosch, Mullin, Leonard, Vaus STAFF MEMBERS PRESENT City Manager Tina White, Assistant City Manager Wendy Kaserman; City Attorney Morgan L. Foley; City Clerk Nancy Neufeld; Community Services Director Robin Bettin; Development Services Director Bob Manis; Finance Director Donna Goldsmith; Human Resources/Risk Management Director Jodene Dunphy; Public Works Director Michael Obermiller; Fire Chief Mark Sanchez; Captain Todd Richardson, Sheriff’s Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Administrative Services shall be used to indicate Mayor/Chair, Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Leonard led the pledge of allegiance. ANNOUNCEMENT Mayor Vaus announced that Item 4.2, Mickey Cafagna Community Center Design Selection, will be postponed until after the holidays so the entire Poway community can participate in the conversation. The item will be re-agendized for the January 9, 2018 City Council meeting. PRESENTATION Mayor Vaus presented Deputy Vern Horst with a plaque in recognition of being selected as the Poway Sheriff’s Station Deputy of the Month for October. Deputy Mayor Leonard presented a proclamation to Ron Stark and Leslie Vaca, representing North Inland Community Prevention – Youth Advocacy Coalition, in recognition of December 2017 as “Drugged Driving Awareness” month. City of Poway – Minutes – November 21, 2017 0468 PUBLIC ORAL COMMUNICATIONS Tony Rubino shared highlights of the Poway Padres performance for their end-of-season tournaments. Phyllis Mehlam gave input regarding the Mickey Cafagna Community Center Design. Jeremy Hutman spoke regarding the PACE Clean Energy Financing Program. Pete Saxon, Jennifer Dodds, Georgia Dental, and Joy Sutera spoke regarding the Midland Grove Zoning Designation discussed at the November 7, 2017 City Council meeting and thanked Councilmember Grosch for his efforts. 1. CONSENT CALENDAR (Approved By Roll Call Vote) Motioned by Councilmember Cunningham, seconded by Councilmember Grosch, to approve Consent Calendar Items 1.1 through 1.5. Motion carried by the following roll-call vote: Ayes: Cunningham, Grosch, Mullin, Leonard, Vaus Noes: None Absent: None 1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda 1.2 Ratification/Approval of Warrant Registers for the periods of October 16 through October 20, 2017 and October 23 through October 27, 2017 1.3 Approval of the October 17, 2017 Special City Council Meeting Minutes and the October 17, 2017 Regular City Council Meeting Minutes 1.4 Acceptance of the Lake Poway Boat Dock Replacement Project; Bid No. 17-011 1.5 Report of Emergency Repair Expenditures Pertaining to the 2017 Winter Storm Event Made Under Authority of Resolution No. 17-004 Adopted on January 24, 2017 2. ORDINANCE None. 3. PUBLIC HEARING 3.1 Resolutions Amending the Community Services Facility Fees in the Master Fee Schedule, the Community Services Department Rules and Regulations Policy, and the Programming and Facility Use Fee Policy Senior Management Analyst Roger Morrison presented the report along with a PowerPoint presentation. Mr. Morrison stated that the revisions to the fees charged for facility rentals would increase by 13.4 percent to align with the increase in the Consumer Price Index since the last comprehensive fee update in 2009. No speakers. City of Poway – Minutes – November 21, 2017 0469 Council discussion ensued. In response to Council inquiry, Mr. Morrison stated that fees will take effect January 1, 2018 and that notification will be provided to the non-profit organizations following approval of the new fees. Motioned by Councilmember Cunningham, seconded by Deputy Mayor Leonard to close the public and 1) adopt Resolution No. 17-071 entitled “A Resolution of the City Council of the City of Poway, California, Amending the Facility Rental Fees within the Community Services Section of the Master Fee Schedule;” 2) adopt Resolution No. 17-072 entitled “A Resolution of the City Council of the City of Poway, California, Amending the Community Services Department Facility Use Rules and Regulations Policy and Repealing Resolutions No. 14-017 and No. 14-067;” and 3) adopt Resolution No. 17-073 entitled “A Resolution of the City Council of the City of Poway, California, Amending the Community Services Department Programming and Facility Use Fee Policy and Repealing Resolution No. 14-018.” Motion carried unanimously. 3.2 Amendment to FY 2018-19 Community Development Block Grant Program Development Services Director Bob Manis presented the report. Mr. Manis stated that following Council approval on October 17, 2017 for the FY 2018-19 Community Development Block Grant Program (CDBG), alternative options became available for funding applications for the program. Staff is recommending amending the CDBG application to reduce the amount for the HomeShare and Community Connections Program and include a new application for the 2-1-1 San Diego program, which would allow for an increase in the amount of funding for the ADA barrier removal improvements at Lake Poway and other City parks. Prior to the June 2018 expiration of the contract with ElderHelp for the HomeShare and Community Connections Program, staff will issue a Request for Proposals (RFP) for services. The RFP will seek proposals for services within the amount designated $16,000. Deborah Martin, representing ElderHelp, spoke in opposition to reduced funding for the program. Council discussion ensued. Councilmember Cunningham stated that he would like to know whether we would be able to adjust this grant mid-year should ElderHelp and other entities that provide RFP responses come back with an amount in excess of $16,000. If that is not the case, then he wouldn’t support this item. Councilmember Cunningham stated that he could support staff recommendation while keeping the parameters he addressed in mind. City Manager Tina White clarified that an RFP will be issued, asking proposers to indicate what services can be provided within the $16,000 allotted, rather than issuing an RFP with a specific scope of services and asking the proposer how much they would charge. Motioned by Councilmember Mullin, seconded by Councilmember Grosch, to close the public hearing and 1) reauthorize staff to apply for FY 18-19 funding through the County as amended; 2) reauthorize the appropriation of $150,737 to the CDBG Fund (241) from the General Fund (100) to fund the proposed FY 18-19 CDBG Program upon approval by the County; 3) reauthorize the reallocation of $159 in CDBG funds from previous grant years to fund the proposed FY 18-19 CDBG program upon approval by the County; and 4) authorize the City Manager to execute contracts with the County. Motion carried unanimously.