Minutes 2018 05-07 CITY OF POWAY, CALIFORNIA
MINUTES OF THE BUDGET REVIEW COMMITTEE
REGULAR MEETING
May 7, 2018
There being a quorum of members present, the May 7, 2018, Regular Meeting of the Budget
Review Committee was called to order at 6:03 p.m. at the Poway City Council Chambers
Observation Room, 13325 Civic Center Drive, Poway, California.
COMMITTEE MEMBERS PRESENT
Richard Ball, Marc Hennen, Kevin Ogden, Torrey Powers
COMMITTEE MEMBERS ABSENT
Peter Murray arrived at 6:05 p.m.
STAFF MEMBERS PRESENTS
Tina White, City Manager
Wendy Kaserman, Assistant City Manager
Donna Goldsmith, Director of Finance
Alex Castanares, Budget Administrator
Andrew White, Finance Manager
Jodene Dunphy, Director of Human Resources & Risk Management
PUBLIC ORAL COMMUNICATIONS
None.
COMMITTEE BUSINESS
1. Welcome and Finance Department Update
Assistant City Manager Wendy Kaserman welcomed back the Committee members and
introduced the staff members present.
3. Confirmation of Committee Chairman and Vice Chairman
Committee Member Ogden moved to confirm Peter Murray as Chairman and Torrey Powers
as Vice Chairman. The motion was seconded by Committee Member Ball and carried
unanimously.
4. Budget Review Committee Mission and Charter(including Brown Act)
Assistant City Manager Wendy Kaserman reminded the members of the Budget Review
Committee Mission and Charter presented at the first meeting of the Fiscal Year 2017-18
Budget Review Committee.
5. City Manager Overview
City Manager Tina White provided a summary of key items that will be represented in the
proposed Fiscal Year 2018-19 budget, including the City's accomplishments of the current
fiscal year; salary increases in accordance with second year of the adopted labor agreements;
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status of projects; transition to district elections; increase in funds for facility needs; and
potential risks to the City.
6. Overview/Understanding the Budget Document
Budget Administrator Alex Castanares provided an overview of the documents included in the
proposed budget binders, which were distributed to each member prior to the meeting.
7. Overview of Funds
Finance Director Donna Goldsmith provided an overview of fund balances and sources,
emphasizing that these would be explained in greater detail at a later meeting. Assistant City
Manager Wendy Kaserman clarified that the Committee would benefit from initially going
through each of the department budgets to ultimately see how the General Fund is shaped.
8. Department Budget Review—Legislative &Administrative
Assistant City Manager Wendy Kaserman distributed copies of a handout to all members and
staff. She highlighted some significant projects and changes to the department, including an
increase to ballot funding for the new district elections process; Section 115 Trust for funding
of pensions; agreement with a new City Attorney; and reclassification of a part-time benefitted
position to a full-time position.
9. Department of Budget Review— Finance
Director of Finance Donna Goldsmith distributed copies of a handout to all members and staff.
She reported on proposed personnel changes; transition from the existing Enterprise
Resource Planning (ERP) system to Tyler Munis; utility billing system upgrade; and actuarial
analysis for the Public Employees' Retirement System (PERS).
10. Department of Budget Review— Human Resources & Risk Management
Director of Human Resources & Risk Management Jodene Dunphy distributed copies of a
handout to all members and staff. Ms. Dunphy noted that the goals of the department are to
update the City Personnel Rules and Policies, and training for Human Resources staff. She
also highlighted proposed budget changes to recruitment/advertising and ergonomic
assessments/equipment, but noted an overall decrease to the department budget.
11. Chair and Committee Member—Initiated Items
None.
ADJOURNMENT
Chairman Peter Murray adjourned the meeting at 7:54 p.m.
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Jenny Paglinawan
Senior Administrative Assistant