Minutes 2018 05-09 CITY OF POWAY, CALIFORNIA
MINUTES OF THE BUDGET REVIEW COMMITTEE
REGULAR MEETING
May 9, 2018
The May 9, 2018 Regular Meeting of the Budget Review Committee was called to order at 6:02
p.m. by Chairman Peter Murray at the Poway City Council Chambers Observation Room, 13325
Civic Center Drive, Poway, California.
COMMITTEE MEMBERS PRESENT
Richard Ball, Marc Hennen, Peter Murray, Kevin Ogden, Torrey Powers
COMMITTEE MEMBERS ABSENT
None.
STAFF MEMBERS PRESENT
Tina White, City Manager
Wendy Kaserman, Assistant City Manager
Donna Goldsmith, Director of Finance
Alex Castanares, Budget Administrator
Andrew White, Finance Manager
Mark Sanchez, Director of Safety Services
Robin Bettin, Director of Community Services
PUBLIC ORAL COMMUNICATIONS
None.
COMMITTEE BUSINESS
1. Approval of Minutes—May 7, 2018
A motion was made by Committee Member Ogden to approve the minutes, seconded by Vice
Chairman Powers and carried unanimously.
2. Department Budget Review—Safety Services
Director Sanchez provided an overview of the goals for the department, as well as overview
of services. He stated there are no significant budget changes to the Fire Prevention and Fire
Suppression divisions and that a concept paper was submitted for the Paramedics division for
digital-entry vaults for the storage of narcotics. The digital vaults will make documentation of
the use of narcotics more efficient as well as secure. He also noted there is no annual fee for
information tracking as the information is kept in the Cloud. Committee member Hennen asked
about the useful life of the vault. Staff will provide this information at the next Committee
meeting.
Committee member Hennen inquired about the adjustment of funds for the Fire plan review
services. Staff clarified that funds were moved from another account, to provide for consistent
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accounting of payments to the same contractor utilized in the Development Services
Department.
Director Sanchez then provided an overview of the Law Enforcement budget. He noted the
budget includes a 6% increase in accordance with the second year of the five-year contract.
Chairman Murray asked if the City pays for the school crossing guards. Staff explained that
the City does fund some of the school crossing guards, however, the school district does have
additional crossing guards that are paid for by the district. Staff also noted that the City funds
a school resource officer.
3. Department Budget Review—Community Services
Director Robin Bettin provided an overview of department goals, including the development
of the Cafagna Community Centar, updating the City's Special Events Po|iny, and fee
revisions. She noted that no new programs have been raquooted, but there would be
increases to water-related costs due to the shift of City water costs from the Water Fund to
the appropriate General Fund division budgets.
Chairman Murray inquired about plans to prepare for the loss of revenue due to the pool
closure. Staff responded that reduced expenditures to manage the pool programs as well as
the offering of additional fall lessons will help to offset the reduced revenue.
Chairman Murray asked how the Senior Center is handling their potential move during
construction of the new community center. Staff said they have looked at several facilities but
noted the Seniors have some unique challenges due to the size of the space they are looking
for as well as their hours of operation and, at this point they do not know exactly when they
will need the space.
4. Chair and Committee Member Initiated Items
The Committee discussed interest in recommending the evaluation of the City's cost
associated with non-City special events held at City facilities and parks, as well as tools that
can be put in place to help offset City costs.
Chairman Murray requested that staff provide alternative dates for the final Budget Review
Committee meeting.
ADJOURNMENT
Chairman Peter Murray adjourned the meeting at 7:54 p.m.
JeM�v�Pag|inavvan
Senior Administrative Assistant