Item 5 - Appropriation of Funds for Office Renovation PCPA Foundation
AGEND:-'!EPORT SUMMARY
TO: Honorable Mayor and Members of the City Council
- FROM: James L. Bowersox, City Man~ .
INITIATED BY: Robert L. Thomas, Director of Community Services"l ¿:¡-
Peggy A. Stewart, Director of Administrative servic~
DATE: March 2, 1999
SUBJECT: Appropriation of Funds for Office Renovation and Purchase of Equipment
for the Poway Center for the Performing Arts Foundation
ABSTRACT
The staff for the Poway Center for the Performing Arts Foundation is currently housed in the
Poway Center for the Performing Arts. In order to become more functional, it is necessary to
renovate the existing office space. Foundation staff is also in need of updated computers and
fund raising software. It is recommended that the City Council allocate $21,000 from the
Unappropriated General Fund Reserve and $2,000 from the Capital Replacement Fund for the
office renovation and equipment purchase.
- ENVIRONMENTAL REVIEW
This item is not subject to CEQA review.
FISCAL IMPACT
The office renovation and purchase of equipment will require an appropriation of $21 ,000 from the
Unappropriated General Fund Reserve and $2,000 from the Capital Replacement Fund.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Additional notification sent to Gary Neiger, Executive Director of the Poway Center for the
Performing Arts Foundation.
RECOMMENDATION
It is recommended that the City Council approve the appropriation of $21 ,000 from the
Unappropriated General Fund Reserve and $2,000 from the Capital Replacement Fund for office
renovation and purchase of equipment for the Poway Center for the Performing Arts Foundation.
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~ AG ENDA REPOR J.'
CITY OF POW A Y
Th;s report Is included on the Consent Calendar. There will be no separate d;scussion of the report prior to approval by the
CIty Council unless members of the Council. staff or public request it to be removed from the Consent Calendar and
discussed separately. If you wish to have th;s report pulled lor dlscuss;on. please fill out a slip indIcating the report number
and g;ve It to the CIty Clerk prior to the beglnn;ng of the CIty Council meeting.
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Mana~
INITIATED BY: Robert L. Thomas, Director of Community Services ~
Peggy A. Stewart, Director of Administrative Servic~
U
DATE: March 2, 1999
SUBJECT: Appropriation of Funds for Office Renovation and Purchase of
Equipment for the Poway Center for the Performing Arts
Foundation
BACKGROUND
On July 28, 1998, the City Council approved a new three-year agreement with the
Poway Center for the Performing Arts Foundation. Under this agreement, the
Foundation would continue to be responsible for presenting the professional
programming with additional Foundation personnel and increased City financial
participation.
The Foundation has hired Gary Neiger as the full-time Executive Director. Foundation
staff also includes a Marketing Director and Administrative Assistant. The Foundation
staff is housed in the rear portion of the Performing Arts Center. The office space
needs to be renovated in order to become more functional. Additional office furniture is
needed as well as updated computers and fund raising software.
FINDINGS
The Executive Director of the Foundation has obtained a quote of $7,612 for the office
renovation. This work would include demolition of a wall, framing, electrical, plumbing,
painting, storage cabinets, carpeting, and contractor fees. Also to be funded would be
the purchase of miscellaneous furniture for the three staff persons estimated to cost
$2,100.
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Agenda Report
March 2. 1999
Page 2
Funding is also being proposed for the purchase of four computers (one computer to
function as server), fundraising software, and network improvements. Computer
associated improvements are estimated to cost $13,000, of which $2,000 would be
appropriated from the Capital Replacement Fund. All equipment purchased would be
owned by the City of Poway.
ENVIRONMENTAL REVIEW
This item is not subject to CEQA review.
FISCAL IMPACT
The office renovation and purchase of equipment will require an appropriation of
$21,000 from the Unappropriated General Fund Reserve and $2,000 from the Capital
Replacement Fund.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Additional notification sent to Gary Neiger, Executive Director of the Poway Center for
the Performing Arts Foundation.
RECOMMENDATION
It is recommended that the City Council approve the appropriation of $21 ,000 from the
Unappropriated General Fund Reserve and $2,000 from the Capital Replacement Fund
for office renovation and purchase of equipment for the Poway Center for the
Performing Arts Foundation.
JLB:RL T:PAS
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