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Item 13 - TUP 99-03 Spring Fest '99 Street Fair ! I AGENDA REPORT SUMMARY _. TO: Honorable Mayor and Members of the City Council FROM: James L. Bowersox, City Manag~ INITIATED BY: Niall Fritz, Director of Development Services I--- DATE: April 20, 1999 SUBJECT: Temporary Use Permit 99"()3, Spring Fest '99 Street Fair, Poway Chamber of Commerce, Applicant ABSTRACT A request for approval to conduct a street fair on Sunday, May 30, 1999 from 10 a.m. to 4 p.m. -.. ENVIRONMENTAL REVIEW This project is categorically exempt from the California Environmental Quality Act under Classes 4(e) and 11 (c). The event will be a temporary use of land having no permanent effect or a negligible effect on the environment. . FISCAL IMPACT None. ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE A courtesy notice will be sent or hand delivered by the applicant two weeks prior to the event to the businesses and apartment residents within the project area. RECOMMENDATION It is recommended that the City Council approve Temporary Use Permit 99-03 subject to the conditions contained in the attached resolution. ACTION N:\PlAN N I NGIRE PO Rn TUP9903. SUM -1 of 9 ~ APR 2 0 1999 ITEM 13 CiTY OF POWAY AGENDA REPORT This report is included on the Consent Caiendar. There will be no seperate discussion of the report prior to approvai by the City Council unless members of the Council. staff or public request it to be removed from the Consent Calendar and discussed separately. If you wish to have this report pulled for discussion. please fill out a slip indicating the report number and give it to the City Cierk prior to the beginning of the City Council meeting. TO: Honorable Mayor and Members of the City Council FROM: James L. Bowersox, City Manage~ INITIATED BY: Niall Fritz, Director of Development Services t- PROJECT Stephen A. Streeter, Principal Planner 4 PLANNER: Nathan Mertz, Planning Intern DATE: April 20, 1999 SUBJECT:. TemDorarv Use Permit 99-03. SDring Fest '99 Street Fair Poway Chamber of Commerce. ADDlicant: A request for approval to conduct a street fair on Sunday, May 30, 1999 from 10 a.m. to 4 p.m. BACKGROUND The Poway Chamber of Commerce is requesting approval of a temporary use permit application to hold its annual holiday street fair. Section 17.26.030A of the Poway Municipal Code provides regulations for temporary uses within the City. The code requires a temporary use permit approval by the City Council for major outdoor events or enterprises. FINDINGS This event is to be located along Midland Road between Poway Road and Hilleary Place. This segment of Midland Road will be closed off on May 30, 1999 from 5 a.m. to 6 p.m. Through-traffic on Midland Road will be detoured to westem streets via Community Road and Hilleary Place. Written notification will be mailed or hand delivered by the applicant to apartment residents and businesses affected by the road closure. Booths will be set up in the street and by the curb for Poway merchants to sell their goods and services. Approximately 200 merchants are expected to participate, with an estimated 10,000 people in attendance. A petting zoo, pony rides and entertainment will be located in the area just behind Wal-Mart. The applicant proposes to use the Stein Mart site, a portion of the Wal-Mart site, and public streets for parking. Arrangements have also been made with the Postal Service to allow access during designated times to ensure that the event will not impede service. 2 of 9 -~ APR 2 0 1999 ITEM 13 Agenda Report April 20, 1999 Page 2 ENVIRONMENTAL REVIEW This project is categorically exempt from the California Environmental Quality Act under Classes 4(e) and 11 (c). The event will be a temporary use of land having no permanent effect or a negligible effect on the environment. FISCAL IMPACT None. ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE A courtesy notice will be sent or hand delivered to businesses and apartment residents by the applicant within the project area. RECOMMENDATION It is recommended that the City Council approve Temporary Use Permit 99-03 subject to the conditions contained in the attached resolution. Attachments: A. Proposed Resolution B. Site Plan N: IPlANN INGIRE PORn TU P9903.AG N 3 of 9 -~ AfR 2 0 1999 ITEM 13 RESOLUTION NO. P- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA APPROVING TEMPORARY USE PERMIT 99-03 WHEREAS, Temporary Use Permit 99-03, Poway Chamber of Commerce, applicant, requests approval to hold a street fair on Midland Road on May 30, 1999; and WHEREAS, on April 20, 1999 the City Council considered the above-referenced item. NOW, THEREFORE, the City Council does here by resolve as follows: Section 1: Environmental Findinas: Pursuant to the procedures of the City of Poway, implementing the California Environmental Quality Act of 1970, the above-referenced project is categorically exempt, Classes 4(e) and 11 (c). Section 2: Findinas: That the proposed use is in accordance with the purposes and standards of Section 17.26.030 of the Poway Municipal Code. Section 3: Citv Council Decision: The City Council hereby approves Temporary Use Permit 99-03 subject to the following conditions: APPLICANT SHALL CONTACT THE DEPARTMENT OF DEVELOPMENT SERVICES REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Site shall be developed in accordance with the approved site plans on file in the Development Services Department and the conditions contained herein. 2. Fire and County Sheriff's Departments shall be contacted for appropriate permits and inspections prior to the commencement of the activity. 3. Temporary signs shall be reviewed by the Development Services Department for compliance with the Sign Ordinance prior to installation. 4. Approval of this activity shall not excuse compliance with all other sections of the Zoning Ordinance and all other applicable City ordinances presently in effect. 5. This approval shall become null and void on May 31, 1999 at which time the site shall be restored to its original condition. 4 of 9 A TT ACHMENT A APR 2 0 1999 ITeM 13 -- Resolution No. Page 2 6. The barricades can be placed at 5:00 a.m. and must be removed by 6:00 p.m. on May 30,1999. 7. The Poway Chamber of Commerce is required to provide to the City, prior to the event, an insurance policy naming the City as ADDITIONALLY INSURED for a minimum of $1 ,000,000. 8. The Poway Chamber of Commerce is required to sign a City of Poway waiver of liability form covering the event and City equipment used during the event. 9. The Poway Chamber of Commerce must require each separate booth or presenting participant to sign a waiver of liability form. 10. A refundable $500 security/cleaning deposit is to be paid to the City to ensure proper cleanup after the event and to cover possible equipment damage. 11. A detailed site plan for Midland Road booths must be provided. 12. Signs on Midland Road, giving particulars of dates and times of closure, must be posted one week prior to the event. Other signage shall be in conformance with temporary signage provisions of the poway Municipal Code. 13. The applicant shall notify in writing the Midland Road businesses, and the Silver Oaks Apartment property manager/residents affected by the road closure. The notices shall be mailed or hand delivered by April 26, 1999 and include details of the dates, times of the event, and the road closure. 14. Portable restrooms are required at the ratio of 1 to every 500 people. 15. A sign showing location of the restrooms must be posted. 16. A dumpster must be placed next to the Mobil Station and must be removed by May 31,1999. 17. The event sites shall be left free of debris, litter, or any other evidence of the temporary use upon completion of the use. 18. All food and drink concessions operated for profit shall secure the necessary Health Department permit and State seller's permit. Non-profit food booths shall be required to comply with same requirements as commercial booths. 5 of 9 -" APR 2 0 1999 riEM 13 Resolution No. Page 3 19. The vehicles of all vendors using mobile units must comply with California Administrative Code, Title 17. Specifically, all doors must be self-closing, service windows must be 216 square inches or less, and shatterproof guards are required for all light bulbs. 20. Vendors preparing food in temporary booths must provide floors, walls, and ceiling for the entire stand. 21. Waste-water disposal from food units shall be directed to the sewer or to holding tanks. 22. Provision for temporary electrical power will require an electrical permit and an inspection approval by the Building Safety Inspection Division. 23. Thesurfaces of the streets and public right-of-ways shall not be marked with paint, tape nor any other type of marking materials. 24. An alternative City Bus Route! Stop Plan for Midland Road shall be provided and approved by the Community Services Department prior to the event. APPLICANT SHALL CONTACT THE ENGINEERING DIVISION REGARDING COMPLIANCE WITH THE FOLLOWING CONDITION: 1. A traffic control plan showing all advance and detour signs shall be provided and approved by Engineering prior to the event. 2. Provide advance notification of street closure signs 7 days prior to event. 3. Close the eastbound left turn pocket on Poway Road. 4. Retime pedestrian movement to reduce impacts on vehicular travel at Poway and Midland Road. 5. Retime southbound Midland to accommodate additional right turns at Midland and Hilleary. 6. Retime westbound left turns and northbound through movement (including right turns) for higher volume at Community and Hilleary. 7. For additional capacity, temporarily assign two way turn lane on Hilleary as westbound left turn pocket at the Community Road intersection. 6 of 9 -~ 13 APR 2 0 1999 ITEM Resolution No. Page 4 APPLICANT SHALL CONTACT THE DEPARTMENT OF PUBLIC SERVICES REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS: Public Services Department will provide the necessary barricades and signs for the detour, stockpiled at the various locations for placement by others during the street closure time. Public Services will pick up the barricades. APPLICANT SHALL CONTACT THE DEPARTMENT OF SAFETY SERVICES REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Any barricades used are to have attendants at all times. 2. Midland Road is to remain accessible to emergency vehicle traffic. 3. All booths, canopies and tents are to be tagged with State Fire Marshal approval. 4. All booths or tents having electrical power, using any kind of flammable fuel, or doing any cooking will have a fire extinguisher rated not less than 2A 1 OBC. 5. Maintain Fire Department access to all building, fire hydrants, and streets affected by the holiday street fair. 6. Secure all cylinders such as Air and Helium. APPLICANT SHALL CONTACT THE SHERIFF'S DEPARTMENT REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Through-traffic on Midland Road will be detoured to westem streets via Poway Road, Hilleary Place and Community Road. 2. Barricades shall be placed on Midland Road at the southeast side of Hilleary Place and on Midland Road at the north side of Poway Road. 3. One or more identifiable members of the event committee shall be on-site at all times when the parking areas are in use to assist with security of parked vehicles, to aid in the movement of vehicles in and out of the lot, to provide information to motorists, and to minimize traffic congestion on surface streets. 4. The event committee shall have personnel designated at all times and at specific locations to provide liaison with representatives of the City's Fire and Sheriff's Departments. 7 of 9 13 ~ APR 2 0 1999 r-ëU Resolution No. Page 5 5. Sheriff Deputies or Reserves will be required at closures to allow Post Office Delivery Vehicles in and out via fire lane, and maintain driveway closures. APPROVED and ADOPTED by the City Council of the City of Poway, State of California, this 20th day of April, 1999. Robert C. Emery, Deputy Mayor ATTEST: Lori Anne Peoples, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF SAN DIEGO ) I, Lori Anne Peoples, City Clerk of the City of Poway, do hereby certify, under the penalty of perjury, that the foregoing Resolution, No. , was duly adopted by the City Council at a meeting of said City Council held on the 20th day of April, 1999, and that it was so adopted by the following vote: AYES: NOES: ABSTAIN: ABSENT: Lori Anne Peoples, City Clerk City of Poway N :IPLANN I NGIREPORT\ TU P9903. RES 8 of 9 -~ APR Z 0 1999 ..1;" 13 4 ..- -lite Plan r¡ L;Ò. ...'."'. ~" - ~ ~~ ~ '" L-_-,EJ I' ¡ ~n '. = ro ~ . . :: t ¿; < ~ . ¡ ~ :~ I : ~ ~ i ¡LJ! ;1 ~ - .'-- ~ W ~~ ~L [ J !J I : [ ~. . [;J / .~ ;;~ m ~ rij).~ . c 0 []¡. ~ : ~ &!I . J LJ ~ ITeM 13 9 of 9 ~