Loading...
Item 16 - Response to Recommendations Received from LMD Advisory Committee , - - ~..::...-.~ AGENDA REPORT CITY OF POW A Y {( INITIATED BY: """.bl. ''''' .,d .....~ City C,""il James L. Bowersox, City Ma Alan D. Archibald, Director of Public services~ Daniel W. Cannon, Parks and Landscape Manager~~ TO: FROM: DATE: SUBJECT: July 17, 1990 Response to Recommendations Received From the Landscape Maintenance District Advisory Committee ABSTRACT At the June 12, 1990 City Counc i1 meet ing, Counc i 1 received the Landscape Maintenance District Advisory Committee's report. Public testimony was received on the Committee's report and on the City's five Landscape Maintenance District engineers' reports. The City Council requested that staff analyze the feasibility and potential of implementing programs or solving the citizen's concerns relating to the reports. It is recommended that the City Council open the publ ic hearing, receive testimony, close the publ ic hearing, and adopt _ staff's recommendations. BACKGROOND The Landscape Maintenance District Advisory Committee met on several occasions and drafted a report for the City Council (Attachment 1). Also, both the City Council and the Landscape Maintenance Advisory Committee received public input relating to Landscape Maintenance District policies and procedures. The following outline assembles both the public's and Committee's comments into an organized format: I. Administration A. B. C. D. The Committee and two members of the public questioned the cost of administration. The Committee and Mr. Jim Keeley bel ieve that the administration cost needs to be justified. Some citizens believe the bids on the maintenance cost are too high. The Committee recommends that the City review its bidding procedures on the Landscape Maintenance Districts. ..--::; ~ ~ ACTION: -' :\.. 1 of 64 ~ JUL 17 i990 ITEM 16 Agenda Report July 17, 1990 page 2 E. The Committee recommends that a 1 andscape contractor peer group review the landscape bid documents not to exceed every two years. F. Mr. Jim Keeley and Tom Garth requested that the LMD Division be accountable for its actions. G. Mr. Jim Keeley requested justification for the departmental aide position. II. Operations and Maintenance A. The Committee suggested that LMD's irrigation systems need to be monitored more effectively. B. A citizen claimed that the LMD maintenance standards for public and commercial LMD areas are different. C. The Committee felt that drought-tolerant plant materials should be used whenever possible and that a cost benefit analysis of retrofitting existing irrigation and landscaping should be studied. II I. Budget A. Several citizens claimed the bUdget was too high. B. Jim Keeley claimed the cost per acre of landscaping was too high for some areas. C. The City Council requested staff to analyze the potential of placing a cap on the budget. D. Mr. Keel ey suggested that the apport ionment of the budget expenses needs to be justified. E. The Committee raised concerns over the rising costs of LMD assessments. IV. LMD Committee A. Both the City Council and the LMD Advisory Committee requested that the Committee become a standing advisory committee. V. Public Benefit A. The Committee recommended that the City's General Fund pay for 25% of the Landscape Maintenance District's expenses. B. The Committee recommended that the City's General Fund pay for 100% of the trails' maintenance which is currently being paid for by the district. C. The Comittee recommended that the City fund 100% of the maintenance cost of Arbolitos Park and Starridge Park. D. Two citizens and the advisory comittee believed that the entire City benefits from the improvements being maintained along the major thoroughfares in the Landscape Maintenance Districts. 2 of 64 JUL 1 '11990 ITEM 16 Agenda Report July 17, 1990 Page 3 VI. Landscape Maintenance District Structure and Annexation Policies A. The Committee recommended: 1. Annex all new residential construction and all additions exceeding 50% of the existing living area and residential lot splits, parcel maps, and subdivisions. 2. Assess at a 50% rate, all developments that do not conta in 1 andscape ma intenance district improvements and that are not immediately adjacent to or receive access through developments that contain improvements maintained by a landscape maintenance district. 3. Annex all new industrial and commercial developments into landscape maintenance districts. B. Council requested that staff analyze the developments that are geographically distant from one another relating to the benefit received. C. Mr. Jim Keeley suggested that a residential district be established and presented a proposed budget. VII. Miscellaneous A. Jim Keeley requested that the actual cost data be used for the development of the budget. B. Jim Keeley requested that all new LMD improvements, of the new developments, not cause any financial impact to the LMD. C. Mike McFarland suggested that the small developments are being taken advantage of and requested a cost comparison (Rio Court LMD improvement's maintenance costs vs. LMD 83-1's maintenance costs). D. Jim Keeley stated that the LMD contract with New-Way Landscaping Company for Various Landscape Maintenance Districts is high and suggested that Council should not renew the contract. E. The Committee expressed concerns regarding notification of the property owners of the LMD assessments. F. The Committee expressed concerns regard ing assess ing property owners prior to the acceptance of improvements. FINDINGS I. Administration 3 of 54 The Landscape Maintenance District Advisory Committee believes that the cost of adainistration of the districts needs to be analyzed. Jim Keeley, at the June 12th City Council meeting, claimed that the JUt.. I', 1990 ITt:M 16 Agenda Report July 17, 1990 Page 4 admin i strat ive costs for the districts were excess ive. Michael McFarland, who resides at Sunrise Ranch, also bel ieves that the administrative costs for Sunrise Ranch are excessive. Overall, the administrative costs of all the landscape maintenance districts are 10.4%. The administrative costs include the management of 143.48 acres of ornamental 1 andscaped areas plus tra 11 s and open space areas. Currently, the landscape maintenance district's budget funds $37,440 in salaries of administrative, inspection, and clerical support. These costs can either fluctuate up or down depending on the actual amount of time spent on administration and supervision of each of the landscape maintenance districts. Additional administrative assistance will be necessary in the 1990-91 fiscal year due to the increased acreage being maintained by the LMD and staffing the Landscape Maintenance District Advisory Committee. In 1989-90 fiscal year, the City accepted the LMD improvements in the Rancho Arbolitos subdivision, Sycamore Creek, and South Poway. In the 1990-91 fiscal year, the City is scheduled to accept the Landscape Maintenance District improvements for the Serenata subdivision, The Groves, Huntington Gate, Sunrise Ranch, poway Villas, Sycamore Springs, and Carmel Mountain Ranch. Mr. Keeley suggested that the majority of the approved developments in the 1990-91 fiscal year was related strictly to South poway. This is obviously not true. Attachments 2 through 5 are the descriptions of the work performed by the Parks and Landscape Manager (Attachment 2), the Landscape Maintenance Supervisor (Attachments 3 & 4), the Administrative Clerk (Attachment 5), and the Department Aide (Attachment 6) as they relate to the work within the landscape maintenance districts and other City duties. The work performed by all the staff associated with the landscape maintenance district administration and supervision is required to adhere to State and Federal laws pertaining to the 1972 Landscape and Lighting Act, public contracting laws, and pesticide use. Staff also works closely in monitoring the landscaping in the 143 acres and responding to all public concerns. Staff's primary goal has been to provide quality landscaped appearances at economical prices. 4 of 64 Both the public and the Committee requested that the City review its biddinG Drocedures in relation to the landscape maintenance contracts. The City of poway adheres to all state public contract laws. The City Council has on April 3, 1990, revised the bonding requirements for the landscape maintenance district contracts (Attachment 7). Staff bel ieves that the reduced bonding requirements will increase the interest in bidding on the maintenance contracts. The City has not had the opportunity to bid any of the maintenance work in the landscape maintenance districts since adopting this new policy. In all past lMD maintenance contracts, the City has had qualified bidders. The City has rejected and re-bid three of the four maintenance contracts that are currently in effect. The reason that the bids were rejected was that the bids were beyond the budget. Landscape maintenance contractors such as Environmental Care and D. L. Olsen Landscape Company, Inc., were among the bidders. JUL 1'/1990 lTt.M 16 Agenda Report July 17, 1990 Page 5 Environmental Care, who is one of the largest landscape maintenance firms in the western United States, was on an average of 15% higher than New-Way Landscape Maintenance Company's bid. New-Way landscape Maintenance Company, Inc., currently holds all the City's 1 andscape maintenance contracts. Landscape Maintenance District 83'-I/Rancho Arbol itos was the 1 ast contract to be awarded to New-Way Landscape Maintenance Company. The general bidding pract ices within the 1 andscape industry is to bid the 1 andscape maintenance on a per-square-foot basis. During the last bidding process, which was the Rancho Arbolitos landscape maintenance contract, the contract was formatted to have one full-time person, a vehicle, and landscape supplies to perform the contracted task. This deviation from general landscaping contracting practices resulted in a $30,000 savings to the District. On April 3, the City Council amended New-Way's contract for Rancho Arbolitos to include the Adobe Ridge I and The Colonies subdivisions' landscaping. This resulted in an $8,000 savings. This format has been successful and it is anticipated that it will be used in future landscape contracts. The Landscape Ma intenance District Adv isory Committee recommends that a landscaoe contractor Deer arouo review the landscape bid documents at no cost to the District. During the 1990-1991 fiscal year, staff will schedule a meeting with the landscape contractor peer 9roups to review the City's landscape maintenance district bid documents. A citizen requested that the LMD division be accountable for its actions. The landscape maintenance district division is accountable for its actions to the City Manager and the City. Manager is accountable to the City Council for those actions. The Landscape Maintenance District Advisory Committee also oversees the LMD process. A citizen requested justification for the DeD~ptNPnt Aide oosition. The primary justification for the Department Aide position was for the a ide to perform the tasks currently being accompl ished by consultant services for the landscape maintenance districts. The Department Aide's salary will be offset by the deletion of these services. The Department Aide position is proposed to administer and coordinate all aspects of the special districts division which includes: The preparation of the: engineer's reports; budget; bid documents; annexation reports; Council reports; water usage reports; purchase and warrant requests for the LMD's water, electrical, and maintenance contracts; and tracking all staff hours being spent on the districts. Attachment 6 defines the responsibilities and duties of the Department Aide position. The Department Aide will also be responsible for the administration of the City's 1 ighting district and those related tasks will be funded through the lighting district. 5 of 64 JUi.. 1', 1990 IT fWl. 16 -',., .,,-.....,.,. Agenda Report July 17, 1990 page 6 II. Operations and Maintenance The Landscape Maintenance District Advisory Committee claimed that the Landscape Maintenance Districts' irriaation svstems need to be monitored more effectively. The Landscape Maintenance Districts currently have 26 irrigation controllers which includes 750 irrigation stations supplying 11,500 sprinkler heads. The contractor attempts to check all clocks at least weekly. During hot spells, all clocks need to be adjusted for the increased landscape irrigation ~emands. During the rainy months, the controllers also need to be adjusted frequently. Generally, the contractor has most problems in monitoring irrigation systems during the fall and spring of every year. This is due to the various fluctuations in weather conditions during these two seasons. Twenty of the 26 r.ontrollers have had Rainguards installed on them. Staff has purchased the last six Rainguards and is scheduled to install them within a month. The most frequent problem in the monitoring of the irrigation systems is during a power loss to the controllers. This causes all controllers to lose the current program on occasions and start the irrigation times at 12:00 noon. If the contractor does not know that the power was shut down, the irrigation will come on at 12:00 noon. Staff will continually work with the contractor to closely monitor their irrigation practices. Jim Keel ey cl aimed that the LMD lIaintenance standards for the subdivision was different from the cOlmercial landscaped areas. The landscape standards for all landscape maintenance district areas are the same except when the improvements vary depending on plant types. For example, more weeding takes place in shrub beds than in turf areas. The Landscape Ma intenance Di strict Advisory Conrnittee felt that drouaht-tolerant Dlant materials should be used whenever possible and that a cost benefit analysis for retrofitting existing irrigation and landscape areas should be studied. Staff has, for the past several years, been requiring developers to install more drought-tolerant types of planting in its parks and also in the landscape maintenance districts. Page 61 through 66 of the City of poway's Guide to Landscape Requirements, 1988 Edition, relates to landscape water conservation practices for construction and ma intenance. In all new construct ion in 1 andscape maintenance districts, irrigation systems are designed to water in the most effective means as technology today permits. The City's landscape guidelines, from front to back cover, emphasize water conservation. Even the grass that is specified in the landscape maintenance district areas in the City is called Water-Saver fescue. If desired, staff will review all irrigation systems in planted areas in the LMDs in relationship to retrofittina the current svst~ with a more cost-effective and efficient irrigation system. This analysis can be presented to either the City Councilor the Landscape Maintenance District Advisory Conrnittee if formed during this next year. 6 of 64 JUL 171990 ITfD'l 16 Agenda Report July 17, 1990 Page 7 II 1. Budget Both the Landscape Maintenance District Advisory Committee and citizens claimed that the Districts' budgets are too hiah. All revenues received by the City relating to LMDs stays within each of the appropriate district accounts. The budget is staff's best effort in trying to determine what the cost of the district expenses are going to be in the following fiscal year. The actual expenses in each district are charged against the appropriate district accounts. All funds that are not expended in the budgeted fiscal year will be carried over to the following year's budget. If the revenues fall short of the actual expenses, the district budgets will be increased to the amount of the shortage in the following fiscal year. This has only happened on one occasion over the past five years in which Bridlewood expenses were $10,000 over the revenues received. These funds were collected the next year. Jim Keeley suggests the cost oer acre of landscaDino is too hiah for some areas. The cost of landscaping varies from development to development, types of areas maintained, frequency of maintenance being performed and by the quality of maintenance expected. With poway's current landscape maintenance contracts, the cost per acre varies from $1,000 an acre to $13,000 an acre. These costs are in conformance with the landscape industry's norm. In Rancho Arbolitos, along Twin Peaks Road, the 38 acres of eucalyptus trees that the City maintains costs approximately $1,000 an acre where the costs to maintain small landscaped areas can cost as much as $13,000 an acre to maintain each year. 7 of 64 The Council requested the staff to analyze the potential of placing a caD on the budaet. Each landscape maintenance district is expected to be able to fund the maintenance expenses of each district. The cost of maintenance in each district varies with the amount of improvements being maintained by that district. As the landscape maintenance districts grow so do the amount of landscape maintenance district improvements being maintained. For example, Sunrise Ranch's Landscape Maintenance District 86-2A assessments have varied over the past three years since the City has not accepted the LMO improvements. The City staff anticipated that the improvements could have been completed anytime within the past 2 1/2 years if the developer desired to complete the project. The cost of maintaining the improvements within LMD 86-2A is still a variable since the City does not have a contract with a landscape firm to maintain the district improvements. During the 1990-91 fiscal year, the City anticipates hiring a landscape contractor to maintain the improvements in LMD 86-2A and stabilize the assessment amounts. As long as the landscape maintenance districts are growing and the contracts are being bid every two years, there is a potential that the budgeted maintenance costs could be exceeded. The City would be responsible under a cap to pay for those additional costs. Jim Keeley suggested that the aDDortianBent of the budaet eXDenses needs to be iustified. Jim Keeley's cOl1ll1ent relates to how the expenses of the Department Aide were distributed among the five landscape maintenance districts. Staff split the Department Aide's ,jU,- 10 1990 Ilt-IV!. 16 Agenda Report July 17, 1990 page 8 expenses by estimating the amount of administrative time needed in each district and applying this percentage to each district. When hired, the Department Aide will account for hours spent and charge them to the appropriate district. The Committee expressed concerns over the rising costs of assessments. The districts' expenses have been increasing due to more areas being brought into the districts to be maintained. The more improvements being maintained will cause the expenses also to rise. At the same time the improvements are being accepted into each district, so are new residences being annexed into that district. The annexation of every new development into a landscape maintenance district also brings the common improvements that benefit the entire district. 1. Landscape Maintenance District 83-1 assessments decreased by 21.5%. This decrease was caused by a 1989- 90 budget surplus. 2. Landscape Maintenance District 86-1 assessments increased by 6.6%. This increase was caused by a cost- of-living increase and the starting of the maintenance of the landscape maintenance district improvements of The Groves and the Huntington Gate subdivisions. 3. Landscape Maintenance District 86-2 assessments increased from $29.22 per unit per year in the 1989-90 fiscal year to $123.62 per year for Zone A. Zone B increased from $29.22 per unit a year to $83.55 per unit per year. Next year's assessments onl y refl ect a partial year of maintenance. Staff estimates that the assessments will be approximately $300 per unit per year. The City has accepted the Landscape Maintenance District improvements in Sycamore Creek, but still has not accepted the 1 andscape maintenance district improvements in Sunrise Ranch or poway Villas. These developments were expected to be accepted in May of 1990. They have not been accepted nor has a final walk- through been scheduled for these improvements. 4. Landscape Maintenance District 86-3 increased by 10%. The City is currently contributing $18,790 to the maintenance of the Pond's landscape improvements. 5. Landscape Maintenance District 87-1 assessments increased since no assessments were collected in 1989-90 fiscal year. The City is scheduled to assume maintenance of the improvements from Cadillac Fairview in February 1991. IV. Landscape Maintenance District Advisory Committee The LandscaDe Maintenance District Advisorv C'-ittee requested that the Committee become a standing advisory committee. Staff is prepared to serve the committee if the Council decides to re-form the committee. 8 of 64 JUL 17 1990 nt::1VI 16 Agenda Report July 17, 1990 Page 9 V. Public Benefit 9 of 64 The Committee recommended that the City's general fund Dav for m of the landscape maintenance districts' expenses. The Committee believes that there is a 25% benefit to the rest of the City. When the City formed landscape maintenance districts, the City required that new developments install landscaping and other conrnon improvements to mit igate the impact those developments had on Poway's rural character. During the time when the developments were approved, the City wanted the landscaping improvements to be ma inta ined by a landscape maintenance district and the maintenance to be funded by those developments that created the improvements. The Committee recommended that the City's General fund Dav for lOO'l. of the trails lIaintenance which is currently being maintained by the districts. The majority of the trails within all five landscape maintenance districts primarily benef i t the res idents of the adjacent developments. The Committee believes that the entire City benefits from all the trails within every development. The area where the trails are located in the landscaping along the thoroughfares, which are maintained by the Landscape Maintenance .Districts, would have been landscaped if no trails were present. The maintenance costs associated with the additional landscaping would be much more than the maintenance cost of the trails. Sidewalks, curbs, and soundwalls are improvements also maintained by the landscape maintenance district since again these improvements primarily benefit the adjacent developments. Attachment 9 shows the impact of removing the trails from the associated landscape maintenance districts. Attachment 9 also differentiates between trails that are along right-of-ways and trails that are routing through a subdivision for the sole purpose of recreational access. The Committee recommended that the Citv fund lOO'l. of Arbolitos and StarridGe Park. Through a development agreement with Standard Pacific the City believed, at the time the parks were approved, that the residences within LMD 83-1 would receive a 25% benefit from the parks. Since that time, when the project was approved the City has constructed other parks that are funded through the general fund. This benefit analysis relating to Arbolitos Park and Starridge Park is inconsistent. Attachment 10 shows the impact of removing Arbol itos and Starridge Parks 25% cost for the engineer's report. Some of the parks which have been developed or are planned to be developed primarily benefit only those associated developments such as: (1) the two mini-parks in the Sycamore Creek development only benefit that development. This development only has one access road in the subdivision and it dead-ends. The primary user of the mini parks are only the residents of the Sycamore Creek development. (2) South Poway JUL 17 1990 IT c;M. 16 Agenda Report July 17, 1990 Page 10 10 of 64 Park is being constructed in efforts to mitigate the influx of the industrial park employees on our current recreational facil ities. The industrial park employees will derive the primary benefit of this park. Poway residents should not be expected to pay for the maintenance of the park that is being constructed to offset the recreational requirements of the business employees. The majority of these employees are not Poway res idents. Jim Keeley and Tom Garth, and the Advisory Committee believe that the entire community benefits from the improvements being maintained along the major thoroughfares in the landscape maintenance districts. All improvements in all developments have some overall benefit to the community. Those developments that contain improvements or new developments that are adjacent to those improvements benefit the most. VI. LMD Structure and Annexation Policies The Landscape Advisory Committee recommended that the City change its current Dol icv regard i ng the annexat ion of new developments as follows: 1. Annex all new residential construction and all additions exceeding 50% of the existing 1 iving area and residential lot splits, parcel maps, and subdivisions. This new policy is a change of the old policy in relation to the Committee's requesting that the City annex all new MDRAs, and buildings having room additions. The City Attorney states that this policy is legal. 2. Assess at a 50% rate all developments that do not contain Landscape Maintenance district improvements and that are not immed i ate 1 y adjacent to or receive access through developments that contain improvements maintained by a landscape maintenance district. (This is not a change of the current policy.) 3. Annex all new industrial and commercial developments into the landscape maintenance districts. This new pol icy would require that all new and renovated commercial and industrial developments be annexed into the district. Council requested that staff analyze develau.ents that are aeoaraDhicallv distant from one another relating to benefit received. The City contains five landscape maintenance district zones in which all residents living within each of the zones benefit equally. Each landscape maintenance district zone could be spl it into smaller zones and those zones could possibly have more of a direct benefit to the improvements being maintained in those zones. Staff has al ready spl it LMD 86-2 into benefit zones. Staff will further analyze the benefit zones in the LMDs as new projects are annexed. JUL l'i' 1990 IT c;.M 16 Agenda Report July 17, 1990 Page 11 Mr. Keeley proposed a budget for a district made up of only residential properties. However, his proposed budget used bottom line budget figures and failed to take into account the mid-year acceptance of projects. To aid in the overall understanding of the cash flow requirements of each district, a cash flow analysis is presented (Attachment 11). V I 1. M i sce 11 aneous Jim Keeley requested that the actual cost data be used for the development of the budget. Actual cost data has been used in formulating the budget. Staff only estimates those costs that we do not have contracts on or have any financial history. Jim Keeley requested that all new lit) imrovements of the new develoDMents not cause anv financial imoact to the landscape maintenance district. The landscape maintenance districts will be growing both in numbers of residences being annexed into the districts and improvements being constructed. The proposed City policies regarding annexation and the policy relating to the 50% and 100% assessments only works when all new developments are annexed into the districts. This would also include those new developments' LMD improvements. Mike McFarland suggested that the small develooments are beina taken advantaGe of and requested a cost comparison. Rio Court is currently part of LMD 83-1 and will be assessed $106 in Fiscal Year 1990-91. If Rio Court stood on its own, the 1990-91 budget assessment would be: Rio Court - 12 units Maintenance = $1300 Water and power = $150 Administration ~ $150 Total = $1600 or $133/year/unit Most of the small developments which contain LMD improvements generally cost more to maintain than the larger developments. This is due primarily to the transportation time needed for the landscaper to get to the site. There is generally an economy of scale the larger the district becomes. Jim Keeley stated that the LMD contract with New-Way Company for landscaDe Maintenance Districts 83-1 and 86-1 is high and suggested that the Council should not renew the contract. This contract was bid twice and New-Way reduced their first bid by $8,513.79 (Attachment 12). Staff agrees that the contract appears to be high as stated in the attached Agenda Report dated October 3, 1989 (Attachment 13). Staff intends to re-bid the contract during this fiscal year. The Committee expressed concern regarding the notification of the property owners of the LMD assessments. Staff sent letters to all property owners in the five districts in May of 1990, as the City Council requested last year. JUL 1'71990 ITC;M 16 11 of 64 Agenda Report July 17, 1990 Page 12 The Committee expressed concerns regardinG assessinG DroDertvowners Drior to acceDtance of i~rovellents. As developments are annexed into landscape maintenance districts, at the time of the final development map, they then begin receiving benefit from the landscaping being maintained by the district. In those situations where a developer has subd i v ided a parcel of 1 and and has not constructed any structures, those parcels of land still benefit from the landscape maintenance district improvements since they add to the resale value. FISCAL IMPACT The General Fund will be impacted by $25,520 by removing 25% of the cost of maintaining both Arbolitos Park and Starridge Park and 100% of the cost of trailsJV,f along the City's major thoroughfares. RECllIf4ENDATIONS It is recommended that the City Council: 1. Direct staff to analyze the feasibility of retrofitting the LMDs' existing irrigation systems. 2. Direct staff to remove the 25% cost of maintaining Arbolitos Park and Starridge Park for the 1990-91 fiscal year from the LMD 83-1 engineer's report and approve the engineer's report as modified. 3. Direct staff to remove the trail's maintenance cost associated with all the LMDs that do not route along major thoroughfares from all engineer's reports and approve the engineer's reports as modified. 4. Direct staff to have a peer group of landscape contractors review the City's landscape bid documents during the 1990-91 fiscal year. 5. Approve the LMD Advisory Committee recommendations to: a. Approve the attached Resolution and rescind Resolution No. 89- 026. b. Annex all new residential construction and all additions exceeding 50% of the existing living area and residential lot splits, parcel maps, and subdivisions. c. Assess at a 50% rate all developments that do not contain landscape maintenance district improvements and that are not immediately adjacent to or receive access through developments that contain improvements maintained by the landscape maintenance district. d. Annex all new industrial and commercial developments into the landscape maintenance districts. 12 of 64 JUL 171990 ITc;lVI 16 Agenda Report July 17, 1990 Page 13 It is recommended that the City Council deny: 1. The Committee's recommendation to have the City fund 25% of the landscape maintenance district expenses. 2. The Committee's recommendation to have the City fund 100% of the landscape maintenance district trails maintenance cost. JLB:ADA:DWC:em Attachments: Resolution 1. Report from the Landscape Maintenance District Advisory Committee 2. Landscape Manager Job Description 3. Landscape Maintenance Supervisor Job Description (lMD Responsibilities) 4. Landscape Maintenance Supervisor Job Description 5. Administrative Clerk Job Description 6. Department Aide Job Description 7. Contract Amendments for Landscape Maintenance District Maintenance Contracts with New-Way landscape Maintenance Inc. Agenda Report of April 3, 1990 8. Public Services Management Aide Job Description 9. Rejection of Bid for landscape Maintenance Services for LMDs 83-1 and 86-1 Agenda Report of August 29, 1989 10. Award of Bid for Landscape Maintenance Services for LMDs 83-1 & 86-1 Agenda Report of October 3, 1989 11. Impacts of Deleting All Trails 12. Deletion of the 25 Percent Cost of Starridge and Arbolitos Parks 13. Cash Flow Analysis 13 of 64 JUL 17 1990 IT..:M 16 RESOLUTION NO. 90- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, APPROVING THE LANDSCAPE MAINTENANCE DISTRICT'S POLICIES AND PROCEDURES AND RESCINDING RESOLUTION NO. 89-026 WHEREAS, in order to comply with the Landscaping and Lighting Act of 1972 it is necessary to implement specific policies and procedures; and WHEREAS, the Landscape Maintenance District Advisory Committee desired to revise the Policies and Procedures at its June 4, 1990 meeting; and WHEREAS, the City Council of the City of poway discussed the proposed Policies and Procedures at the June 12, 1990 Council meeting. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of poway does hereby resolve as follows: 1. Annex all new residential construction and all additions exceeding 50% of the existing living area and residential lot splits, parcel maps, and subdivisions. 2. Assess at a 50% rate, all developments that do not contain landscape maintenance district improvements and that are not immediately adjacent to or receive access through developments that contain improvements maintained by a landscape maintenance district. 3. Annex in all new industrial and commercial developments in landscape maintenance districts. 4. Resolution No. 89-026 is hereby rescinded. PASSED, ADOPTED AND APPROVED, by the City Council of the City of Poway, California, at a regular meeting thereof this 17th day of JUly, 1990. Don Higginson, Mayor ATTEST: Marjorie K. Wahlsten, City Clerk 14 of 64 JUL 17 1990 IT c;JVI. 16 STATE OF CALIFORNIA ) ) 55. ) COUNTY OF SAN 'DIEGO I, Marjorie K. Wahlsten, City Clerk of the City of Poway, do hereby certify under penalty of perjury that the foregoing Resolution No. 90- was duly adopted by the City Council at a meeting of said City Council held on the 17th day of July 1990, and that it was so adopted by the following vote: AYES: NOES: ABSTAIN: ABSENT: Marjorie K. Wahlsten, City Clerk City of Poway 15 of 64 JUL 171990 lTc;W1 16 CITY OF POW A Y AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James L. Bowersox, City Man~ INITIATED BY: Alan D. Archibald, Director of Public services~ DATE: June 12, 1990 SUBJECT: Report from the Landscape Maintenance District Advisory Committee BACKGROUND The Landscape Maintenance Oistri'ct Advisory Committee has completed their work for 1990 and have submitted the attached report for Council consideration. The report contains several recommendations and a list of concerns. Chairman Gordon Meyer will be at the June 12th meeting to present the Committee's report. FINDINGS The recommendations and concerns presented in the Committee's report will be addressed by staff at the July 17th public hearing. RECOMMENDATION It is recommended that the City Council direct staff to address the Committee's report during the July 17th public hearing. JLB:AOA:pq Attachments: Committee report 16 of 64 1 JULl7 1990 IT... ~ ACTION: ATTACHMENT 1 II TO: AGENDA REPORT CITY OF POW A Y Honorable Mayor and Members of the City Council FROM: Members of the Landscape Maintenance District Advisory DATE: SUBJECT: June 12, 1990 Landscape Maintenance District Advisory Committee Report to the City Council BAC~GROUHD Currently, there are five landscape maintenance districts within the City, including approximately 2,800 households. The Landscaping and Lighting Act of 1972 provides cities authorization to assess property owners for the maintenance of landscape improvements. Section 22530 grants cities specific use of the 1972 Act. Section 22525 allows landscaping and other appurtenant structures to be installed and maintained. While containing no specific benefit formula, Section 22573 of the Act stipulates that the assessment, "may be apportioned by any for- mula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." Based upon citizen concerns expressed at the Parks and Recreation Committee and City Council meetings, the Landscape Maintenance District Advisory Committee was established by the City Council at the March 6, 1990 meeting. The duties proscribed by the Charter for the Committee were the following: 1. Review the LMO policies and procedures adopted by the City Council and recom- mend changes as appropriate. 2. Review the existing level of maintenance, types of plants and irrigation practices, and make recommendations, as appropriate, for improvements. 3. Review existing contracts for maintenance, plan check, and inspection, and make recommendations, as appropriate, for modifications. 4. Review the annual Engineers' Reports for each district for conformance with city policies and procedures. 5. Prepare a final written report to be presented to the City Council prior to the publiC hearing levying assessments. ACTION: 17 of 64 JUL 17 1990 1lt:W1 1 ATTACHMENT 1 LMDAC Report Page 2 June 12, 199D Pursuant to the Charter, the following 11 committee members were appointed: Gordon Meyer, Chairman Joe Marzo, Vice Chairman Joyce Eiswald Michael McFarland Jim Franci s Keira Dillon Moze Smalley Jack Angstadt Stephen Vallee Joseph Femenella Howard Shahan FINDINGS During the course of the committee meetings, Keira Dillon, Joseph Femenella, and Jack Angstadt resi9ned. Meetings were held April 9, April 23. April 30, May 7, May,21 and June 4, 1990. Copies of the Minutes are attached as Exhibit A. The Committee felt that all new development should be required to annex into an LMD and therefore recommended that the Council 's Policies and Procedures be revised to read as follows: 1. Annex all new residential construction and all additions exceeding 501 of the existing living area and residential lot splits, parcel maps, and subdivisions. 2. Assess at a 501 rate, all developments that do not contain landscape main- tenance district improvements and that are not immediately adjacent to or receive access through developments that contain improvements maintained by a landscape maintenance district. 3. Annex in all new industrial and commercial developments in landscape main- tenance districts. The Committee reviewed the bid documents presently used for maintenance contracts and felt that they were adequate with the staff change of the bonding requirements from 100% to 25%. The Committee did not feel that they were experts in bid documents and recommended that a peer group be established to perform an independent, no cost assessment of the City's current bid documents on a frequent basis, but not to exceed every two years. The Committee further recommended that the City give greater consideration to rebidding maintenance contracts, rather than automatically extending the contracts, and that considerable effort be made to get more contractors involved in the bidding process. Although the Committee felt that City staff and the LMD contractor were working hard to conserve water, the City should continue its efforts and provide stronger efforts to reduce water irrigation consumption and adopt systems that are water efficient. 18 of 6~ JUL 1 '/'1990 ITt.M 16 ATTACHMENT 1 LMD Committee Report Page 3 June 12, 1990 The Committee felt that Starridge Park and Arbolitos Parks benefitted the whole community and recommended that Starridge Park and Arbolitos Park be removed from LMD 83-01 and be covered 100% by the General Fund. The Committee also felt that the City-wide trail system benefitted the whole City and recommended that all trail maintenance costs be removed from LMD budgets and be covered under the General Fund. The Committee also felt that residents not in LMD's benefitted by the landscape improvements along major arterials and recommended that LMD assessments be reduced to 75% for all LMD's except 87-01 with the City picking up 25% out of the General Fund. The Committee felt that a similar precedent was set when the Lighting Maintenance District established a 25% indirect benefit fee for areas that did not have street lights. The Committee felt that the public should be better informed regarding the LMD process and assessments, and asked that staff prepare a cover letter to all assessed property owners. The letter should contain the following information: a. Notice of the June 12, 1990 meeting; b. City Council's consideration of a resolution of intent to levy and collect taxes; c. Approval of the Engineers' Reports for each of the five LMD's; d. The proposed assessed amount for FY1990-91; e. Report to the City Council with recommendations by the Landscape Maintenance District Advisory Committee--a copy of which is available in the Office of the City Clerk; f. Setting a public hearing for July 17. 1990; and g. Enclose a copy of the related Engineer's Report for each particular landscape maintenance district Because of the complexity of the issues and the short time frame available to review the information presented, the Committee felt that the Committee should be re-established next year to continue the review of the Engineers' Reports, budgets, policies and procedures, and to address the concerns outlined later in this report. Based upon concerns expressed by Committee Members, the Engineers' Reports for the five districts were expanded and modified. The cost bUdgets were modified to conform with the proposed 1990-91 City operating budgets. The estimated value of the improvements within each district was added for informational pur- poses. The background information was modified to more clearly describe the maintenance work being performed. The Engineers' Reports were written to reflect current City Council policies. Should the City Council adopt the Committee's recommendations, the Engineers' Reports must be changed prior to the July 17 public hearing. 19 of 64 ATTACHMENT 1 JUL 171990 llc;M. 16 LMDAC Report Page 4 June 12, 1990 CONCERNS The following additional concerns were expressed by the Committee: 1. The legality and fairness of the formula for collecting assessments. 2. . The rising costs of the LMD assessments. 3. The fact that residents within LMD's pay for the maintenance of landscaping along major thoroughfares that benefits the whole City. 4. The costs for administration of the districts needs to be analyzed. 5. The inadequate notification to property owners of the LMD assessments. 6. The City needs to encourage more contractors to bid on LMD ~ontracts. 7. Drought tolerant plant materials should be used wherever possible. 8. Hydroseeding should be minimally used. 9. Drip irrigation ~ystems should be used whenever possible and the cost bene- fit of retrofitting present irrigation systems should be studied. 10. The legality of assessing property owners prior to the improvements being accepted. The above mentioned concerns should be further studied by subsequent committees. SUIolMARY We would like to thank the City Council for the opportunity to serve on the Landscape Maintenance District Advisory Committee. The Committee not only served a useful purpose, but as individuals and citizens of the City of Poway, we found serving on the Committee to be an informative and rewarding experience. We would especially like to thank Alan Archibald, Dan Cannon, Pat Quigg, and Linda Cummings for the invaluable assistance they provided the Committee during this time. FISCAL IKPACT The fiscal impacts will change, based upon what recommendations are adopted by the City Council. The transfer of park maintenance funding for Starridge Park would increase the General Fund expenditures by $16,000 in 1990-91. The future maintenance costs for Arbolitos Park are estimated to be $6-10,000. The yearly cost of trail maintenance is estimated to be $25,000. Funding 25% of the LMD costs would have a 1990-91 impact of $91,584 to the General Fund. Mailing the recommended letter will cost approximately $5,DOO and will be borne by the pro- perty owners within the LMD's. JUL 17 1990 IT t M 16 20 of 64 ATTACHMENT 1 - ~ . LMDAC Report Page 5 June 12, 1990 RECQlt(EHDATIOH It is recommended that the City Council consider and approve the recommendations adopted by the Landscape Maintenance District Advisory Committee. Respectfully submitted. Gordon Meyer, Chairman Joseph Marzo, Vice Chairman Joyce Eiswald Jim Francis Michael McFarland Howard Shahan Stephen Vallee I~oze Sma 11 ey ADA:pq Attachments: (1) Exhibit A--Minutes from April 9, April 23, April 30, May 7, May 21, and June 4 Note: Staff is in the process of obtaining Committee member signatures. A fully executed copy will be on file in the City Clerk's office upon completion. 6/A/LMDRPT.I-5 21 of 64 ATTACHMENT 1 JUL 171990 ITt.1VI 16 CITY OF POW A Y LANDSCAPE MANAGER DEFINITION Under general direction, to plan, organize and manage the City's Landscape Division, including park and..ecreation grounds and facility maintenance and improvement program, includ:ng landscape and irrigation system design; to supervise Division personnel; to perform short- and medium-range planning of Division programs and services; to conduct studies and to prepare administrative reports of findings and recom mendations and reports of Division programs and activities; to monitor the work of constractors in t~e design, installation and maintenance of landscape assessment districts; and to perform related work as required. CLASS CHARACTERISTICS Positions in this class act as the operational officer of the Landscape Division. The incumbent is responsible to the Director of Community Services relative to the efficient administration of the Landscape Division. The incumbent exercises supervision over park and community service facilities maintenance supervisory and working-level personnel, making assignments, setting priorities, training and reviewing work. The incumbent is responsible for prepa!"ing evaluations, processing bargaining unit grievances, recommending employment and effectively recommending disciplinary action. The incumbent has considerable independence in selecting and developing work methods and procedures. Instructions from the supervisor usually consist of direction to institute programs or services or to accomplish assignments in accordance with given goals and deadlines. The incumbent is expected to develop methods and procedures and to solve problems encountered, using professional judgment and the application of precedent, except where deviation from established policy is required. As assigned, serves as acting department head, referring policy-level decision making to the Assistant City Manager or City Manager, as appropriate. EXAMPLES OF DUTIES Plans, organizes and supervises the work of Landscape Division personnel, selecting, making assignments, setting priorities for and training personnel; develops standards of performance for each position supervised; advises subordinates of performance standards, observes ...,d clocuments performance and prepares periodic and special evaluations of pe"formance; prepares supporting documentation and recommends employee recognition and discipline; processes formal and informal grievances; counsels emFloyees on matters related to performance and employment status; develops work procedures and practices of the work; modifies work assignments of employees: develops work schedules; makes oral and written directives; interprets, enforces and applies policies and regulatory requirements controlling the work of Landscape Division personnel; maintains records of payrolJ-related information, ensuring proper reporting of leave requests; schedules vacation in accordance with personnel policies and labor agreements; acts as reviewer of performance evaluations prepared by subordinate supervisors; guides and directs supervisory personnel in supervisory functions; advises and consults with department head on technical aspects of assigned programs; provides staff support to assigned committees and other study ;;roups; designs landscaped areas; inspects and approves the work of landscape cO:ltractors; makes drawings and renderings of proposed landscaped areas; calculates the cost of landscaping; 22 of 64 ~ -148a- JUL 17 1990 IT t:.1VI 16 ATTACH~lENT 2 CITY OF POW A Y Landscape Managei' monitors and gives direction to special projects involving Lake Poway, facilities construction, wilderness modifications, watershed areas, drainage canals, trees, sidewalks and play areas; acts as member of City's development review committee for landscape-related review; develops and administers construction and special contracts, such as the California Conservation Corps and court work release program; conducts studies and surveys of park area usage; makes reports and recommends improvements based upon data from studies; listens to citizen complaints and responds to complaints; prepares and administers the Landscape Division budget; makes recommendations for capital expenditures; develops and makes continuing improvements on the City's trail system; negotiates trail easements; writes and distributes the City's trail brochure; controls the City's use of pesticides, herbicides and fungicides in parks and recreation areas; conducts studies and investigations and prepares reports of findings and recommendations; attends meetings of public agencies, professinnal organizations; attends seminars and conferences; operates a City vehicle; and performs related work as required. QU ALIFICA nONS KnowledRe of: Principles and practices of landscape design, construction and maintenance; English usage in written and oral form; Mathematics applicable to landscaping, parks maintenance and administration; Applicable laws and regulations; Common public relations courtesies, practices and techniques; Appropriate safety precautions and procedures; Principles of supervision and training. Ability to: Design landscapes, visualize completed landscaped areas, draw renderings and sketches and write descriptive material; Plan, organize, supervise and maximize available resources to meet program and service goals; Ensure safety precautions are observed; Use mathematics at a level to perform duties of the class; Operate a vehicle observing legal and defensive driving practices; Understand and carry out oral and written instructions; Establish and maintain effective relationships with those contacted in the course of work. UCENSES REQUIRED Possession of a valid and appropriate California Driver's License. Possession of certification as a certified Applicator by the State of California Department of Agriculture. 23 of 64 -148b- JUL 171990 ITc;M 16 ATTACHMENT 2 . ~ 1 I ~ CITY OF POW A Y Landscape Manager TRAINING AND EXPERIENCE Any combination of training, education and experience which demonstrates possession of the know ledges and abilities stated above and the ability to perform the duties of the position. A typical qualifying entrance background is supervisory- level and managerial-level exp~rience performing landscape design work including the supervision of personnel; and Completion of coursework in landscape design or a closely related field; or Experience at or equivalent to the level of Landscape Maintenance Supervisor in the City of Poway, from which the incumbent has acquired the know ledges and abilities listed above. PHYSICAL DEMANDS AND WORKING CmmmONS Li~t Work: Lifting, pushing and/or pulling objects normally does not exceed 50 pounds and is an infrequent aspect of the job. Mobility: Positions in this class require the mobility to stand, stoop, reach and bend. Positions in this class require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. VISion: Positions in this class require vision (which may be corrected) to read small print. Other ConditioDS: Incumbents of positions in this class may be required to use personal vehicle in the course of employment; Incumbents of positions in this class may he required to attend periodic evening meetings and/or to travel withi~ and out of City boundaries to attend meetings; Incumbents may be required to work with hars:, or toxic s'":stances; Incumbents may be required to wear protecti':e apparel i::c::.:ding goggles, face protectors, aprons, shoes and oxygen br'!athing a;:;:aratus. 24 of 64 JUL 1'( 1990 IT~IVI. 16 -148c- ATTACHMENT 2 -.,:. CITY OF POWAY lANDSCAPE MAINTENANCE SUPERVISOR , (LMD Responsibilities) DEFINITION Responsible for analytical and technical support for the administration and management of the landscape maintenance districts. Direction is received from the Parks and Landscape Manager. Parameters of authority are well defined, with moderate latitude for independent judgement and action. Methods and procedures may be independently derived subject to review by Parks and Landscape Manager. Refers matters that do not fit within scope of authority to Parks and Landscape Manager. EXAMPLES OF CURRENT DUTIES RELATIVE TO THE DEVELOPMENT AND MAINTENANCE OF LANDSCAPE MAINTENANCE DISTRICTS Review plan check provided by contract; provides plan check when performed in- house; attends preconstruction meetings; reviews and instructs contract on-site inspector; resolves conflicts that are not within authority of contract of on- site inspector; resolves conflicts that are not within authority of contract of the on-site inspector; provides for on-site inspections when performed in-house; provides final walk through inspections; makes recommendations and reports progress of development to Parks and Landscape Manager; attends assigned meetings with or as a representative of Parks and Landscape Manager; reviews and inspects development during one-year establishment period following acceptance of landscape improvements; prepares bid package for maintenance of landscape from standard city contracts and appropriate sections of city requirements for landscape maintenance; makes recommendations of additional conditions or changes to bid packages to Parks and Landscape Manager; provides final inspection of landscape at the end of establishment period; makes recommendations to Parks and Landscape Manager to assume maintenance of landscaping; composes correspondence; consults with city personnel. EXAMPLES OF DUTIES RELATED TO COMPLETED AREAS WITHIN LANDSCAPE MAINTENANCE DISTRICTS Assists with budget preparation; researches and resolves citizen complaints, reviews and inspects landscaping and open space; responds to inquiries regarding landscape maintenance districts; communicates with representatives of landscape maintenance contractor; verifies progress pay estimates submitted to City by contractor; prepares work orders to be submitted to landscape maintenance contractors following approval by Parks and Landscape Manager; develops recom- mendations to administrative, operational problems related to landscape maintenance districts; composes correspondence; developing a management infor- mation system to organize, collect, record, extract, and analyze information related to landscape maintenance districts; prepares correspondence; attends meetings; reviews submittals from landscape maintenance contractors regarding payroll, schedules, and other requirements of the contract. 25 of 64 ATTACHMENT 3 JUL 17 1990 ITc;M, 16 -2- SCOPE OF INSPECTIONS AS RELATED TO MAINTENANCE OF lANDSCAPE MAINTENANCE DISTRICTS 1. OVERALL EFFECT AND APPEARANCE 2. IRRIGATION a. Quantity b. Coverage c. Overspray d. Schedule 3. PLANTING A. Trees a. Pruning b. Watering/basins c. Fertilizing d. Pests/disease e. Staking B. Shrubs a. Pruni ng b. Watering c. Fertil izi ng d. Pests/disease C. Vines a. Watering b. Espaliers c. Fertilizing d. Pest/disease O. Ground Cover a. Trinming b. Watering c. Fertilization d. Pests/disease e. Renovation/replacements (annuals) E. Turf a. Watering b. Fertilizion c. Mowing d. Trimming e. Pest control f. Renovation (dethatching/airification) 26 of 64 JUL 1'7 1990 ITc;l'A 16 ATTACHMENT 3 -3- 4. WEED CONTROL 5. TRAILS a. Tread b. Fencing c. Borders d. Overhead clearance 6. OPEN SPACE AREAS 7. CLEAN UP a. Litter b. Debris c. Sidewalks Ipq I/DESCRIPT.I-3 27 of 64 ATTACHMENT 3 JUl171990 ITt.1VI 16 I . CITY OF POW A Y LANDSCAPE t,fAINTENANCE SUPERVISOR DEFINITION Under general supervision, to organize and super':ise the ,vork of personnel engaged in the maintenance of parks, landscaped areas and recre3.tio:1 facilities; to perform the most technically complex work bf the unit; and to perform related work as required. CLASS CHARACTERISTICS Positions in this class are responsible for the supervIsIon of parks maintenance personnel. Incumbents exercise full first-level supervision over other employees, making assignments, setting priorities, training and reviewing the work of subor- dinates. Incumb~nts are responsible to prepare performance evaluations, to process grievances at their level, to recommend employment and to effectively recommend disciplinary action. Incumbents have considerable independence in selecting work methods from a variety of standard r:1ethods or procedures. Instructions given by the supervisor generally do not provide all of the information needed to complete the assignment. Incumbents are expected to resolve most problems confronted through the application of judgment and precedent, referring to the supervisor only those issues which involve the establishment of new procedures or which involve solutions which are inconsistent with departmental procedures and policies. EXAMPLES OF DUTIES Organizes and supervises a program of park, landscaped area and wilderness maintenance; supervises, trains and evaluates the performance of park maintenance personnel; recommends selection, promotion and discipline of personnel; counsels employees and processes informal and formal grievances; establishes standards of performance; prepares work schedules ane' work assign- ments; checks and corrects work in progress and upon completion; supervises maintenance and construction activities in parks, parkways, playgrounds, picnic areas, lake facilities, dock equipment, wilderness trails and other City-owned facilities, including such activities as mowing, planting, weeding, spraying and fertilizing; supervises the cleaning and upkeep of park restrooms, buildings and tables; sets work standards and inspects work in progress and upon completion; assists in planning the layout and supervises the installation of athletic fields, courts and recreation areas; reviews and corrects site plans; designs and installs landscapes; inspects irrigation and landscape work performed by contractors for conformance with specifications; installs irrigation systems including clocks, timers and electronic controls; plans and supervises the repair and general maintenance of park and playground equipment; instructs subordinate personnel in the proper, safe and efficient use of materials, teols and equipment, including insecticides and herbicides; submits budg~t esti:nates for park maintenance and operating costs and makes recommendations; prepares a..,d submits requisitions for park supplies, tools and equipment; keeps records and prepares reports; recommends hiring and discipline of subordinate employees; conducts staff meetings; coordinates and schedules the activities of the California Conservation Corps, court-released and public school youth corps personnel: receives and acts to resolve citizen complaints in accordance with departmental policy and procedure; constructs special facilities such as greennouses and nurseries; operates complex power equipment; coordinates use of recreation facilities with recreation 28 of 64 -145- ATTACHMENT 4 JUL 1'71990 ITc;lVI 16 ~ I CITY OF POW A Y Landscape Maintenance Supervisor department; develops, observes and enforces safety regulations; operates City vehicles; and performs related work as required. UCENSE REQUIRED Possession of a valid and appropriate California Driver's License. Possession of certification as a certified applicator by the State of California Department of Agriculture. QU ALIFICA nONS Knowledl'(e of: Proper methods, materials, tools and equipment used in the parks maintenance and construction trade; Planting, cultivating, fertilizing, watering and care of lawns, flowers, 'shrubs and trees; Methods and procedures of preparing soils for planting; Various kinds of fertilizers and their proper usages; Common plant diseases and pests of the area and means for their eradication or control; Building maintenance methods; Basic math; State and local laws pertaining to the operation of motorized "quipment on public rights-of-way; General principles of supervision and training; Appropriate safety precautions and procedures. Ability to: Perform and train others in the performance of skilled parks maintenance duties and equipment operation; Estimate personnel, material and equipment requirements for parks maintenance and construction proje.cts; Read, write and perform mathematical calculations at the level required for successful job performanc2; Supervise the work of others; Maintain records; Prepare reports; Establish record keeping systems; Operate a vehicle observing legal and defensive driving practices; Formulate and administer budget; Understand and carry out oral and written L.,structions; Establish and maintain effective relationships with those contacted in the course of work. TRAINING AND EXPERIENCE Any combination of training, education and experience which demonstrates an ability to perform the duties of the position. A typical qualifying entrance background is professional and supervisory-level experience performing advanced horticultural, landscaping and parks maintenance work involving the training and supervision or others; 29 of 64 -146- ATTACHMENT 4 JUL 17 1990 lTa:;bt r I CITY OF POW A Y Landscape Maintenance Supervisor and Completion of coursework in horticulture, landscape design or a closely related field; or Experience at or equivalent to the level of Parks ~laintenance Worker ill in the City of Poway, from which the incumbent has acquired the know ledges and abilities listed above. PHYSICAL DEMANDS AND WORKING CONDmONS Medium Work: Positions in this class perform work which involves the frequent lifting, pushing and/or pulling of objects which may approximate 50 pounds and may occasionally weigh up to 100 pO'lnds. Mobility: Positions in this class require the mobility to stand, stoop, reach and bend. Vision: Positions in this class require vision (which may be corrected) to read small print. Other Conditions: Incumbents may be required to work with harsh or toxic substances; Incumbents may be required to wear protecth'e apparel, including goggles, face protectors, aprons, shoes and oxygen breathing apparatus. 30 of 64 -147- ATTACHMENT 4 JUL 171990 llt.M 16 .J.. r .... 1 CITY OF POW A Y ADMlNlSTRA TIVE CLERK Series Specification DEFINlTlON This series specification describes two classes which perform varied clerical duties involving the use of a keyboard; and which perform related work as required. CLASS TITLES ADMINlSTRA TIVE CLERK I ADMlNlSTRA TIVE CLERK n CLASS CHARACfERISTICS ADMINISTRATIVE CLERK I: This is the entry-level class in the Administrative Clerk series. Employees in this class normally work under close and continuous supervision performing a group of closely related duties according to established procedures. While a variety of tasks may be assigned, each usually fits a familiar pattern, and changes in procedures or exceptions to rules are explained in detail as they arise. Positions assigned to the class of Administrative Clerk II, which become vacant, may be filled at the Administrative Clerk I level for training purposes. Under this training concept, incumbents of flexible staffed positions are expected to gain the skill to advance to the working level in approximately one year of full-time employment, as a condition of continuing employment. ADMINISTRATIVE CLERK TI: This is the journey-level class in the Administrative Clerk series. Positions in this class may be flexibly staffed and are normally filled by advancement from the Administrative Clerk I level, or, when filled from the outside, require prior account clerical experience. Appointment to the TI level requires that the employee be performing the full range of duties for the class and must meet the qualification standards for the class. Positions in this class perform work which has some variation and which allows or requires a limited range of choice in the application of defined methods or procedures. Incumbents receive instructions when tasks are assigned and have some latitude in selecting work methods. Work is generally reviewed upon completion for final results. Incumbents are expected to refer matters which do not fit a clear pattern to the supervisor for instructions. EXAMPLES OF DUTIES Acts as a receptionist to the public, takes and responds to calls, receives service requests and complaints, screens inquiries, takes messages, schedules appointments and answers questions requiring a basic understanding of policies and procedures of the work unit; receives, opens, date stamps and distributes incomin" mail and processes outgoing mail; keyboards forms, schedules, reports, lis~s, general correspondence and manuscripts; records, computes and maintains confidential and privileged information; composes routine correspondence; operates a variety of office equipment, such as a typewriter, calculator. word processor, computer terminal, and specialized office equipment; proofr"ads materials for clerical accuracy and spelling; copies, collates, staples and binds a variety of materials; files and retrieves materials from established filing systems and develops standard office filing systems for record storage and retrieval; researches readily available 31 of 64 ~ -7- ATTACHMENT 5 JUL 17 1990 ITt::1VI 16 CITY OF POW A Y Administrative Clerk Series information not requiring interpretive judgment; tallies and compiles information for reports; records time worked and absence data on departmental and payroll records; prepares leave slips to document employee absences; maintains records of overtime and compensatory time; mails public hearing notices to property owners in accordance with prescribed procedures; inputs information to computer terminal/microcomputer, formats data for reports and operates printer to generate reports and hard copy; accepts monies and issues receipts for permits, plans, deposits, specifications, manuals, copies and facility use; totals daily receipts; schedules facility use by outside organizations and the public; runs maps and plans on blueprint machine; serves as "key" operator for a duplicating center; maintains records of the unit concerning purchases, budget accounts and inventory; requisitions office supplies; transcribes cassette tapes of dictated correspondence, reports, interviews, legal documents, lists and related materials using a typewriter and word processing equipment; maintains and posts data to logs, lists, ledgers, follow-up files and other records of the unit and checks and compares records and documents for accuracy; makes arithmetic calculations; dispatches information via a two-way radio; and performs related work as required. UCENSE REQUIRED Possession of current typing certification at the required level. QUALIFICATIONS Knowledlte of: ADMINISTRATIVE CLERK I: Basic English usage, spelling, grammar and punctuation; Basic arithmetic; Receptionist and telephone techniques; Simple record keeping methods; Operation of standard office equipment; Basic operation of a computer terminal and/or word processor. ADMINISTRATIVE CLERK II (in addition): Modem office equipment and procedures; English usage, spelling, grammar, syntax and punctuation: Advanced record keeping methods; Proofreading techniques; Basic public relations techniques; Advanced operation of a computer terminal and/or word processor. Ability to: ADMINISTRATIVE CLERK I: Perform simple arithmetic calculations quickly and accurately; Perform accurate record keeping; Read and write at the level required for successful job performance; Receive and give information over the telephone and at a public counter in a courteous manner; -8- 32 of 64 ATTACHMENT 5 JU~ 1'1 1990 IT c;lVl It - CITY OF POW A Y Administrative Clerk Series Write legibly; Operate a computer terminal and use basic word processing techniques; Follow a prescribed clerical routine; Operate a typewriter keyboard at a net corrected speed of 50 words per minute; File accurately by alpha, numeric and subject designations; Operate a vehicle, observing legal and defensive driving practices (may be required) ; Understand and carry out oral and written instructions; Establish and maintain effective relationships with those contacted in the course of work. AD~INISTRATIVE CLERK IT (in addition): Perform varied clerical work of average difficulty; Operate a calculator; Understand pertinent procedures and functions quickly and apply them without immediate supervision; Maintain the confidentiality of privileged or sensitive information. Read, understand and apply moderately difficult materials; Proofread and detect errors in typing, spelling and punctuation; TRAINING AND EXPERIENCE ALL LEVELS: Any combination of training, education and experience which demonstrates possession of the know ledges and abilities stated above and the ability to perform the duties of the position. ADMINISTRATIVE CLERK I: A typical qualifying entrance background is completion of formal or informal training in office practices, word processing, data entry and office machines or a closely related field. ADMINISTRATIVE CLERK IT: A typical qualifying entrance background is experience performing the varied clerical work involving the use of a keyboard and preferably involving the use of a word processor or computer terminal; or Experience at or equivalent to the level of Administrative Clerk I in the City of Poway, from which the incumbent has acquired the know ledges and abilities listed above. PHYSICAL DEMANDS AND WORKING CONDmONS Lip;ht Work: Positions in this class perform work which is primarily sedentary; Lifting, pushing and/or pulling objects normally does not exceed 50 pounds and is an infrequent aspect of the job. 33 of 64 -9- ATTACHMENT 5 JUL 171990 ITt.1VI 16 ~ 34 of 64 CITY OF POW A'" Administrative Clerk Mobility: Some positions in this class require the mobility to stand, stoop, reach and bend; Positions Lot this class require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects and to operate a keyboard efficiently. VJ.Si.01l: Positions in this class require vision (which may be corrected) to read small print. Other Conditions: Incumbents may be required to work at a video display terminal for prolonged periods. -10- ATTACHMENT 5 JU.. 1 'I 1990 IT t:..M 16 .l. CITY OF POW A Y .' DEPARTMENT AIDE DEFINITION Under general supervison, to perform office management and specialized clerical work of above-average difficulty; to operate a variety of automated office equipment, utilizing progt'ams and special formats of the assigned department; to process and maintain specialized records; and to perform related work as required. CLASS CHARACTERlSTICS Positions in this class have a major role in the development of office and record keeping procedures, and relieve the department administration of significant detail relative to records processing and maintenance, administrative report prepa"ation and liaison functions with other City departments. Incumbents must learn a body of procedural rules and regulations associated with the work and exercise judgment in the application of guidelines to each case encountered. Incumbents must be knowledgeable of the operations and programs of the department. Incumbents have supervision available, but are expected to resolve most problems encountered through the use of judgment and the application of precedent, referring to the supervisor for resolution those problems which do not fit an established patt~rn or those which require an exception to or modification of procedure. Incumbent; have a high level of sensitive public contact, requiring professionalism to maintain personal credibility and to fulfill obligations with maximum public cooperation and acceptance. EXAMPLES OF DUTIES Performs specialized clerical and record keeping work; analyzes and resolves problems rising from work in progress; develops records processing, maintenance, retention and retrieval procedures; designs office forms; adjusts work assignments, procedures and priorities to expedite work flow and to meet deadlines; coordinates activities with other departments; investigates and takes appropriate action on complain ts regarding operations; participates in the training of personnel; compiles statistical reports, cost accounting and budgetary records; records, F 1sts and files documents and other materials; keyboards forms and documents; duplicates and collates materials; writes purchase requisitions; audits costs of contractors; checks accuracy of accounts; arranges meetings; prepares agendas; accepts and records requests for services; operates a typewriter, calculator, bookkeeping machine, computer terminal, microcomputer, word processor and other office machines; keyboards complex forms, schedules, reports, lists and general correspondence, charts, graphs, contracts and statistics; computes and maintains confidential and privileged information; composes routine correspondence, r~quiring use of judgment based upon an understanding of the functions and proce'c ',res of the unit, for review by supervisor; processes applications for various permits; acts as receptionist to the public, taking and responding to calls, screening inquiries, taking messages, scheduling appointments, scheduling personnel interviews and answering questions that require searching for and abstracting technical data; screens mail, arranges in priority order, assembles background information and distributes to appropriate personnel; files materials into filing systems; participates in the compilation and assembly of the Department budget; processes timecards; develops operating manuals; and performs related work as required. - 35 of 64 ~ -69- ATTACHMENT 6 JUL 17 1990 IT t:.1VI 16 CITY OF POW A Y Department Aide QUALIFICATIONS Knowlede:e of: Principles and practices of office management, including office automation and records management; Record keeping and clerical procedures of the assigned department; Advanced record keeping procedures; Computer terminal operating methods; General word processing methods; English usage, spelling, grammar and punctuation; Business arithmetic; Public relations techniques. Ability to: Develop office procedures, systems and forms; Produce a large volume of clerical work efficiently and accurately; Perform specialized record keeping and clerical work of above average difficulty; Perform detailed record keeping with a high rate of accuracy; . Maintain the confidentiality of privileged or sensitive information; Proofread, check work and detect errors; Operate a computer terminal accurately and efficiently; Perform skilled word processing; Read, understand and apply difficult materials; Operate a keyboard at a net corrected speed of 60 words per minute; Understand and carry out oral and written instructions; Establish and maintain effective relationships with those contacted in the course of work. TRAINING AND EXPERIENCE Any combination of training, education and experience which demonstrates possession of the know ledges and abilities stated above and the abilitv to perform the duties of the position. A typical qualifying entrance background is journey- level experience performing responsible office management and clerical work, including contact with the public; or Experience at or equivalent to the level of Administrative Clerk II in the City of Poway, from which the incumbent has acquired the know ledges and abilities listed above. PHYSICAL DEMANDS AND WORKING CONDmONS LiRht Work: Positions in this class perform work which is primarily sedentary. -70- 36 of 64 JUL 17 1990 IT t.M 16 ATTACHMENT 6 ....'....,.. '___n' _'."_" ._,,', CITY OF POW A Y Department Aide Mobility: Positions in this class require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Vision: Positions in this class require vision (which may be corrected) to read small print. 37 of 64 -71- JUL 17 1990 ITt::1VI 16 ATTACHMENT 6 ~1.GENDA REPORT .- CITY OF POW A Y This report is ,neluded on the Consent Calendar. Tnerewill be no separate discussion of the report prior to approval by the City Council unless members of the Council, staff or public request it to be removed from the Consent Calendar and discussed separately. If you wish to have this report pulled for discussion. please fill out a slip indicating the report number and give it to the City Clerk prior to the beginning of the City C~uncil meeting. TO: FROM: INITIATED BY: Honorable Mayor and Members of the City Council James L. Bowersox, Executive Di~ Alan D. Archibald, Director of Publ ic Services ~ Daniel W. Cannon, Parks and Landscape Manager (Vwc- DATE: SUBJECT: April 3, 1990 Contract Amendments for Landscape Maintenance District Maintenance Contracts with New-Way Landscapa Maintenance Inc. ABSTRACT The attached amendments to New-Way's contract accomplishes the following: 1. Reduces the maintenance contract for Poway 16 from $400 per month to $135 per month. 2. Increases New-Way's maintenance responsibilities by including Adobe Ridge I and The Colonies into the Rancho Arbolitos LMD 83-1 contract 3. Revises the contract bonding amounts. It is recommended that the City Council approve the attached amendments with New- Way Landscape Maintenance Company. BACKGROUND Amendment Number 1 of the three attached amendments deals with New-Way's ma intenance contract to ma inta in Poway 16 for $400 a month. Although the contract was bid twice and New-Way was the low bidder during both processes, the contract also included bids for maintenance of LMD improvements in three other developments. Staff felt that the bid for maintaining the Poway 16 improvement was too high. ACTION: Approved Staff Recommendation. .JUL 1 'i 1990 IT c;l 38 of 64 ATTACHr1ENT 7 Agenda Report April 3, 1990 Page 2 Amendment Number 2 relates to D. L. Olsen and Associates Inc. who are currently maintaining the LMD improvements in Adobe Ridge I and The Colonies. D. L. Olsen claims they could not maintain the landscaping for the contracted amount. During the next contractual year, which starts April 1, 1990, D. L. Olsen gave the City two alternatives: 1) terminate the contract on March 31, 1990, or 2) increase the monthly payments to some undetermined figure. Amendment Number 3 pertains to public bonding. New-Way Landscape Maintenance Inc. currently has maintenance contracts with the City which include LMD 83-1 and 86-1, Various LMDs, Rancho Arbol itos, and LMD 86-1. D. L. Olsen and Associates Inc. have one contract with the City of Poway. New-Way has requested that the Performance Bonds and Labor and Material Bonds be lowered to 25% for all landscape maintenance contracts. FINDINGS Amendment Number 1: New-Way Landscape Maintenance Inc. has agreed to reduce the monthly maintenance payment for Poway 16 LMD improvements from $400 per month to $135 per month. Amendment Number 2: New-Way has also agreed to maintain the LMD improvements in Adobe Ridge I and The Colonies at a materials only cost to the City. This is accomplished by using a portion of the hours of the New-Way gardener working in the Rancho Arbolitos subdivision under a current City contract. This will reduce the yearly maintenance costs from $12,000 to $3,500. Amendment Number 3: Staff researched the potential of lowering the bonding amounts for maintenance contracts with other cities and the City Attorney. The advantages of lowering the bonding amounts from 100 percent would be: 1) lower bonding premiums, and 2) allow more landscape maintenance firms to bid due to the reduction in the amount of credit necessary to secure the work. All the cities surveyed except one had lower bonding rates for related service. contracts. The norm for the other cities was 25 percent of the annual contract f6r performance bonds and labor and material bonds. New-Way has agreed to pass on the full savings from the reduced bonding rates back to the City. FISCAL IMPACT The attached amendment reduces the amounts of New-Way's contracts with the City by: 1. 2. Poway 16 Price Reduction Expansion of the Rancho Arbolitos Contract to Include Adobe Ridge I and The Colonies - Cost Savings Bond Premium SaVings Total Savings ($ 2,380.00) 3. ( 8,500.00) ( 3.895.581 ($14,775.58) 39 of 64 JUL 17 1990 IT c;lVl 16 ATTACHMENT 7 ....',.--_....,,, Agenda Report April 3, 1990 Page 3 RECOMMENDATION It is recommended that the City Council approve Amendment Number 1, Various Landscape Maintenance Districts Contract; Amendment Number 2, Rancho Arbolitos LMD 83-1 Maintenance Contract; and Amendment Number 3, which pertains to all fOur of the maintenance contracts which includes: Rancho Arbolitos LMD 83-1 Ma intenance Contract, The LMD 83-1 and 86-1 Ma intenance Contract, Various Landscape Maintenance Districts Contract, and the LMD 86-1 Maintenance Contract. Attachment: Amendment to Contract JLB:ADA:DWC:em 40 of 64 ATTACHMENT 7 JUL 17 1990 lT~M 16 AMENDMENT NUMBER RANCHO ARBOLITOS lMD 83-1 MAINTENANCE CONTRACT Effective April 1, 1990, New-Way Landscape Maintenance, Inc., (hereinafter New- Way) and the City of Poway (hereinafter City) do hereby agree to amend the above- referenced agreement as follows: New-Way is contracted to maintain the LMD improvements in the Rancho Arbolitos Subdivision which is in the LMD 83-1 maintenance contract. This amendment expands the amount of area ma inta ined by this contract to incl ude the LMD improvements in Adobe Ridge I and The Colonies at no additional labor cost to the City. The City agrees to pay for all maintenance supplies associated with the maintenance of Adobe Ridge I and The Colonies with prior approval by the Parks and Landscape Manager or the Landscape Supervisor. The effective date of this amendment is April 1, 1990, and it expires upon the successful completion of the Rancho Arbolitos LMD maintenance contract. The remainder of the Rancho Arbolitos LMD maintenance contract is not changed and is in effect. Date: .Lj-~-7Z: By: Randy Newhard, Date: >-?'}-'10 Inc. 41 of 64 ATTACHMENT 7 JUl. 1'[ 1990 ntom 16 AMENDMENT NUMBER RANCHO ARBOlITOS lMD 83-1 MAINTENANCE CONTRACT, THE LMD 83-1 AND 86-1 MAINTENANCE CONTRACT, VARIOUS LANDSCAPE MAINTENANCE DISTRICTS CONTRACT, AND THE LMD 86-1 MAINTENANCE CONTRACT Effective April 1, 1990, New-Way Landscape Maintenance, Inc., (hereinafter New- Way) and the City of Poway (hereinafter City) do hereby agree to amend the above- referenced agreements as follows: The City agrees that New-Way may reduce their Performance Bond and Labor and Material Bonds to twenty-five percent (25%) of their contract totals. New-Way agrees to pass on the full savings from the reduced bonding rates back to the City. By: James L. Bowersox, Date: -f-~-f() By: Randy Newhard, Date: }-23- CJO 42 of 64 ATTACHMENT 7 JU~1'/1990 ll~M. 1& AMENDMENT NUMBER 1, VARIOUS LANDSCAPE MAINTENANCE DISTRICTS CONTRACT Effective April 1, 1990, New-Way Landscape Maintenance, Inc., (hereinafter New- Way) and the City of Poway (hereinafter City) do hereby agree to amend the above- referenced agreement as follows: New-Way currently has a contract with the City to maintain the Landscape Maintenance District improvements in the Various Landscape Maintenance Districts Contract in the Poway 16 Development. Both New-Way and the City now agree that the contract may be reduced from $400 per month to $135 per month for the maintenance of Poway 16 Landscape Maintenance improvements. The associated bonds may be reduced accordingly. Date: 4-,$- ~o / By: Randy Newhard New-Way Date: "72;-70 JUL 17 1990 lT~Wl 16 43 of 64 ATTACHMENT 7 DON IllGGlNSON, Mayor IAN GOLDSMlTII. Deputy Mayor LINDA BRANNON, Councilmember BOB EMERY, Councilmember CARL R. KRUSE, Councilmember CITY OF POW A Y April 6, 1990 Randy Newhard New Way Landscape Maintenance, Inc. 7966 Arjons Dr., Ste. C San Diego, CA 92126 Re: Contract Amendments At their meeting held April 3, 1990, the City Council approved the amendments to the Landscape Maintence District contracts as recommended by staff. One signed original of each is enclosed for your records. If you should have any questions, please contact Dan Cannon, Parks and Landscape' Manager. Sincerely, a2~ Deputy City Clerk vtc: Dan Cannon, Parks and Landscape Manager 44 of 64 ATTACHMENT 7 JUL 17 1990 IT t.W1 16 J City Hall Located at 13325 Civic Center Orive ..-/ Address: P,O, Box 789. Poway. California 92064 a (619) 748-6600. (619) 695-1400 .( ~ , _: .--; ._~ ' MEMORANDUM CITY OF POW A Y TO: FROM: INITIATED BY: James L. Bowersox, City Manager Alan A. Archibald, Director of Public Services Daniel W. Cannon, Parks and Landscape Manager~~~ DATE: March 22, 1990 SUBJECT: Public Services Management Aide Classification Attached is the revised Concept Paper for the Public Services Management Aide position for the Special Districts Division. Also attached is a job description for the position. Susan Pulone and Joyce Posey are currently reviewing the job description and salary and will be sending us their findings soon. Thank you for your support in helping us obtain this position. It will certainly be a benefit in coping with the expanded work load. Your consideration is appreciated. DWC:em Attachments ATTACHMENT 8 JUL 171990 1T~W1 16 45 of 64 PUBLIC SERVICES MANAGEMENT AIDE DEFINITION Under general supervlslon, tJ perform office administration, specialized clerical, and administrative report preparation of above-average difficulty; to operate a variety of automated office equipment, utilizing programs and special formats of the assigned department; to process and maintain specialized records; and to perform related work as required. CLASS CHARACTERISTICS Positions in this class have a role in the development of office and record keeping procedures, accounting functions, administrative and public report preparation and liaison functions with other City departments. Incumbents must learn a body of procedural rules and regulations associated with the work, and exercise judgment in the application of guidelines to each case encountered. Incumbents must be knowledgeable of the operations and programs of the department. Incumbents have supervision available, but are expected to resolve most problems encountered through the use of judgment and the application of precedent~ referring to the supervisor for resolution of those problems which do not fit an established pattern or those which require an exception to or modification of procedure. Incumbents have a high level of sensitive public contact, requiring professional ism to maintain personal credibil ity and to fulfill obligations with maximum publiC cooperation and acceptance. EXAMPLES OF DUTIES Performs special ized clerical and record keeping work; analyzes and resolves problems rising from work in progress; develops records processing, maintenance, retention and retrieval procedures; designs office forms; adjusts work assignments, procedures and priorities to expedite work flow and to meet deadl ines; coordinates activities with other departments; investigates and takes appropriate action on complaints regarding operations; participates in the training of personnel; compiles statistical reports, cost accounting and budgetary records; records, posts and fil es documents and other materi a 1 s; keyboards forms and documents; dupl icates and collates materials; writes purchase requ i s it ions; aud its costs of contractors; checks accuracy of accounts; arranges. meetings; prepares agendas; accepts and records requests for services; operates' a typewriter, calculator, bookkeeping machine, computer terminal, microcomputer, word processor and other office machines; keyboards complex forms, schedules, reports, lists and general correspondence, charts, graphs, contracts and statistics; computes and maintains confidential and privileged information; composes agenda reports, routine correspondence, requiring use of judgment based upon an understanding of the functions and procedures of the unit, for review by supervisor; processes applications for various permits; acts as receptionist to the publ ic, taking and responding to calls, screening inquiries, taking messages, scheduling appointments, scheduling personnel interviews and answering questions that require searching for and abstracting technical data; screens mail, arranges in priority order, assembles background information and distributes to appropriate personnel; files materials into fil ing systems; participates in the compilation and assembly of the Department budget; processes time cards; develops operating manuals; and performs related work as required. JUL 17 1990 ITt.M 16 46 of 64 ATTACHMENT 8 CITY OF POWAY Management Aide OUALI FICATIONS Knowledae of: Principles and practices of office management, including office automation and records management; Advanced record keeping procedures; Computer terminal operating methods; General word processing methods; English usage, spelling, grammar and punctuation; Business arithmetic; Public relations techniques. Principles of composition and report writing. Basic technical and administrative practices and procedures of the assigned areas. Abil itv to: Produce a large volume of clerical work efficiently and accurately; Perform special ized record keeping and clerical work of above average difficulty; Maintain the confidentiality of privileged or sensitive information; Proofread, check work and detect errors; Operate a computer terminal accurately and efficiently; Read, understand and apply difficult materials; Understand and carry out oral and written instructions; Establish and maintain effective relationships with those contacted in the course of work. Plan and organize work to meet deadlines; Prepare and present reports in tabular, graphic and narrative form; Write in clear, concise, grammatically correct form; Operate a keyboard at a net corrected speed of 40 words per minute. TRAINING AND EXPERIENCE Any combination of training, education and experience which demonstrates, possession of the knowledge and abilities stated above and the ability to perform the duties of the position. A typical qualifying entrance background is journey- level experience performing responsible office administration, clerical work, administrative report writing, and accounting, including contact with the public; or Experience at or equivalent to the level of Department Aide, Account Clerk II, or Administrative Secretary in the City of Poway, from which the incumbent has acquired the knowledge and abilities listed above and completion of course work leading to an associate arts level major in public administration or closely related field. 47 of 64 JUL 17 1990 IT c;lVl 16 ATTACHMENT 8 CITY OF POWA Y Management Aide PHYSICAL DEMANDS AND WORKING CONDITIONS Liaht Work: Positions in this class perform work which is primarily sedentary. Mobil itv: Positions in this class require mobil ity of arms to reach, and dexterity of hands to grasp and manipulate small objects and input data into computer terminal. Vision:. Positions in this class require vision (which may be corrected) to read sma 11 print. 48 of 64 ATTACHMENT 8 JUt. 1 {' 1990 IT c;M 16 '.;-.,-.-..,...,..... Department Pri ority Ii Public Services of submitted) from 1/9) Concept Cost: (Total $31,993 (Total CONCEPT PAPER FY 1990-1991 Use a separate form for each requested concept, program, service, reorganization or other significant change. 1. Division: Landscape Maintenance Districts Activity Code: 413 2. Title of Concept: Public Services Management Aide 3. Description of idea: The Landscape Maintenance District (LMD) Division has grown significantly during the past year in the number of residents served, acreage maintained and dollars spent. The division has also acquired new committees to assist in the management of the districts. The growth of the division has caused the need for a full-time Management Aide Th~ LMD division will be serving a total of 40 developments in FY 1990-91. in comparison to 12 developments during FY 1989-90. The 12 new developments annexed into the districts include 216 residential units and approximately 400 acres of property in Pomerado Business Park. The LMD division will serve 2,531 residences in FY 1990-91 and approximately 150 commercial and industrial lots. Staff conducted a surve of 14 cities and found that Chula Vista and ceanside have similar LMD's in desi n and size to that of Powa 's. Oceanside serves 4,000 residents with 5, administrative inspection staff hours, and Chula Vista serves 1,947 residents with 7,000 administrative/ inspection staff hours. Poway serves 2,531 residences and 150 commercial areas with 1,500 administrative/inspector staff hours. The Management Aide would also provide staff assistance for the lighting district. 4. Impact on level of service: Service levels would increase in providing more accurate LMD reporting, accounting and development tracking functions. The Management Aide would also prepare the Engineer's Reports, prepare and provide assessment reports to the County, and decrease the response time to solving problem issues. 5. Impact on efficiency of operation: Staff does not have the resources to adequately administer the division. 6. Impact on personnel: The addition of a Management Aide will provide the technical and functional administration for the Special Districts Division. 7. Personnel requirements (to be completed for both new positions and reclassifications): A. New position x , or Reclassification B. Job classification: Management Aide 49 of 64 ATTACHMENT 8 JUL 17 1990 llt.M 16 Concept Paper FY 1990-1991 -2- C. Proposed classification (if reclassification): N/A D. Full-time x ,or p'art-time E. Current incumbent (if any): N/A' F. Supervisor: Dan Cannon, Parks and Landscape Manager G. Organization chart (sketch below): Director of Public Services o erations Mana er Administrative lerk II Landscape Maintenance Supervisor Landscape Maintenance Supervi sor Park and Landscape Maintenance (Outside Contractors) Trail Maintenance and Construction, Voluntee Programs, Specific Pro"ects Management Aide LMD Administration Park and Landscape Maintenance in-house H. Duties: To develop and implement a system to provide reporting of labor, water, power, contract maintenance, and City performed maintenance in each of the six districts and 40 developments. To track all new developments having LMD improvements, annexation requirements, and to ensure City procedures are followed. Staff the LMD committee to include preparation of agendas, minutes, and meeting notices. Prepare and schedule all bid documents. Provide staff support for the City's lighting district. I. Reason needed: LMO division responsibilities have grown by 12 new developments, 216 new residents and 100 new industrial lots. The division also includes a new committee. J. Impact on existing personnel: The work performed by the Management Aide would allow the Parks and Landscape Manager more time to better manage the division's responsibilities. 50 of 64 JUL 1'i 1990 IT.:M 16 ATTACHMENT 8 Concept Paper FY 1990-1991 -3- K. Personnel-related dollar costs (annual): 1990-91 110 Salary $ 24,474 120 Benefits 6,119 215 Telephone 100 260 Reimbursed Mileage 300 263 Vehicle Maintenance 270 Travel and Meetings 300 313 Uniforms 315 Publications and Dues 317 Education and Training 200 411 Office and Stationery Supplies 500 Total $ 31,993 1991-92 $ 26,012 7,023 300 300 100 150 (Insert in #9) L. Personnel-related dollar savings (describe): The Management Aide would prepare the Engineer's Reports, County assessment notification and all maintenance bid s ecifications which in the ast have been re ared b a consultant at an estimated cost of 32,800 17 for Engineer's Reports, and five maintenance bid documents at ,000 each. 8. Equipment requirements (to be completed for all non-replacement equipment items including vehicles, personal computers, word processors, and other items) : A. Item requested (specify type, model, all necessary ancillary items such as printers, monitors, software, etc.): 1. N/A 2. 3. 4. 5. B. Reason needed: N/A C. User(s): N/A D. Number of same items in (detail according to item(s) requested in 8A). Department Existing units assigned to: N/A N/A N/A Division 51 of 64 ATTACHMENT 8 JU~ 1'11990 ITc;lVI 16 Concept Paper FY 1990-1991 -5- 10. 11. Total concept savings (describe): The addition of a Management Assistant would increase the efficiency of the LMD division by providing administrative services to a rapidly growing division. The Parks and Landscape division, with its current staffing is unable to pick up the additional administrative workload as a result of the new LMD committees and new developments that the City is starting to maintain. This concept will save $25,000 in consultant fees for legal reporting, provide staff support for the new committees and provide for the accurate accounting of LMD reporting. 1~. Revenues generated by concept: $31,993 52 of 64 JUL 1'1 1990 IT c;lVI. 16 ATTACHMENT 8 ff II AGENDA REPORT CITY OF POW A Y This report is included on the Consent Calendar. There will be no separate discussion of the report prior to 2lpproval by the City Council unless members of the Council, staff or public request it to be removed from the Consent Calendar and discussed separately. If you wish to have this report pulled for discussion. please fill out a slip indicating the report number and ~i)... ilto lhe City Clerk prior to the """innipg of lIJ. City Council meeting. f t h C 't IV: HonoraOle Mayor ana Memoers 0 e 1 y Council FROM: James L. Bowersox, City Manager . Robert L. Thomas, Director of Community Servi~es ~~ Daniel W. Cannon, Parks and Landscape Manage~~ INITIATED BY: DATE: SUBJECT: August 29, 1989 Rejection of Bid for Landscape Maintenance Service$ for Landscape Maintenance Districts 83-01 and 86-01 (Bid No. 041- 88-89) ABSTRACT On August 3, 1989. one bid was received for Landscape Maintenance Services for Landscape Maintenance Districts 83-01 and 86-01. Developments included in the bid are Twin Peaks Pl aza, Poway 16, Stone Canyon Ranch and Piedmont Park. It is recommended that the City Council reject the bid and authorize staff to rebid the project. BACKGROUND Requests for bid were made available to four landscape maintenance firms. New- Way Landscape Maintenance Inc. was the sole bidder with a bid of $37,039.73. FINDINGS Staff est imated the cost for 1 andscape ma intenance services for Twin Peaks Pl aza, Poway 16, Stone Canyon Ranch and Piedmont Park to be $14,850. This figure was calculated by using past and current charges for landscape services. New-Way Landscape Maintenance Inc.'s bid was $22,189.73 over the estimate. FISCAL IMPACT No financial impacts recognized. RECOMMENDATIONS It is recommended that the City Council reject the bid received from New-Way Landscape Maintenance Inc and authorize staff to rebid for Landscape Maintenance Services for Landscape Maintenance Districts 83-01 and 86-01. JLB:RLT:DWC:em ACTION: JUL 17 1990 llt;IVI. 53 of 64 ATTACHMENT 9 ". ,,~i. ~--,;: AGENDA REPORT CITY OF POW A Y This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the City Council unless members of the Council, staff or public request it to be removed from the Consent Calendar and discussed separately. If you wish to have this report pulled for discussion, please fill out a slip indicating the report number and give it to the City Clerk prior to the beginning of the City Council meeting. TO: FROM: INITIATED BY: Honorable Mayor and Members of the City Council DATE: SUBJECT: James L. Bowersox, City Manager Robert L. Thomas, Director of Community Services ~ Daniel W. Cannon, Parks and Landscape Manager October 3, 1 989 Award of Bid for Landscape Maintenance Services for Landscape Maintenance Districts 83-1 and 86-1 (Bid No. 005-89-90) BACKGROUND This past August, the City Council rejected the bids for landscape services for Landscape Maintenance Districts 83-1 and 86-1 since the bids were over the budgeted amount. The project was re-bid and on September 21, 1989, two bids were received for landscape maintenance services for Landscape Maintenance Districts 83-1 and 86-1. Developments included in the bid are Twir. Peaks Plaza, Poway 16, Stone Canyon Ranch, and Piedmont Park. Requests for bid were made available to four landscape maintenance firms during the last bidding period. FINDINGS Two bids were received on September 21, 1989. They were: Bidder: Amount: New-Way Landscape Maintenance, Inc. San Diego, California $28,525.94 D. L. Olsen & Associates San Diego, California Favorable references were received from previous employers of D. L. Olsen & Assoc i ates and New-Way Landscape Ma intenance, Inc. The low bidder, New-Way Landscape Maintenance, Inc. is still $14,000 over the projected budget. $57,912.00 ACTION: 54 of 64 ATTACHMENT 10 JUL 1 'j 1990 .l:.lvl 16 Agenda Report October 3, 1989 Page 2 FISCAL IMPACT Landscape Maintenance District assessments in both LMD 83-1 and LMD 86-1 may need to be adjusted in fiscal year 1990-1991. Future maintenance bids, if lower than the projected budget estimate, could offset this $14,000 overage. RECOMMENDATION It is recommended that the City Council award the bid for Landscape Maintenance Services for Landscape Maintenance Districts 83-1 and 86-1 to New-Way Landscape Maintenance, Inc., in the amount of $28,525.94. JLB:RLT:DWC:em 55 of 64 JUL l'i 1990 ITEM 16 IMPACTS OF DELETING ALL 'l'RAILS FROM LANDSCAPE MAINTENANCE DISTRICTS THAT DO NOT ROUTE ALONG MAJOR THOROUGHFARES LMD 83-1 annual cost of trails 1990-91 as~essments with trails 1990-91 assessments without trails LMD 86-1 annual cost of trails 1990-91 assessment with trails 1990-91 assessment without trails LMD 86-2 annual cost of trails - zone A annual cost of trails - zone B 1990-91 assessment with trails - zone A 1990-91 assessment with trails - zone B 1990-91 assessment without trails - zone A 1990-91 assessment without trails - zone B LMD 86-3 annual cost of trails 1990-91 assessment with trails 1990-91 assessment without trails LMD 87-1 annual cost of trails 1990-91 assessment with trails 1990-91 assessment without trails * per year per acre Attachment 11 56 of 64 $1,720.00 102.31 101.16 $700.00 258.89 257.75 $400.00 600.00 123.62 83.55 117.83 79.94 $1,100.00 242.92 206.25 $5,000.00 477.10* 466.69* JUL 17 1990 lla:.l'A 16 " IMPACTS OF DELECTING ALL TRAILS FROM LANDSCAPE MAINTENANCE DISTRICTS LMD 83-1 annual cost of trails 1990-91 assessment with trails 1990-91 assessment without trails LMD 86-1 annual cost of trails 1990-91 assessment with trails 1990-91 assessment without trails LMD 86-02 annual cost of trails - zone A annual cost of trails - zone B 1990-91 assessment with trails - zone A 1990-91 assessment with trails - zone B 1990-91 assessment without trails - zone A 1990-91 assessment without trails - zone B LMD 86-3 annual cost of trails 1990-91 assessment with trails 1990-91 assessment without trails LMD 87-01 annual cost of trails 1990-91 assessment with trails 1990-91 assessment without trails * per year per acre Attachment 11 57 of 64 $5,244.00 102.31 98.80 $2,557.00 258.69 255.26 $400.00 600.00 123.62 83.55 117.83 79.94 $1,100.00 242.92 206.25 $5,000.00 477.10* 466.69* JUL 171990 ITc;M 16 DELETION OF THE 25 PERCENT COST OF STARRIDGE PARK AND ARBOLITOS PARK FROM THE POWAY LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT 83-1 BUDGET FOR FISCAL YEAR 1990-91 Proposed Budget Contract Water/Power Administration $171,410 59,270 25,950 16,000 1990-91 Budget Cash Reserve 272,630 135,761 Total Less Cash Carry Over Required Revenue for 1990-91 Minus 25% for Starridge Park and Arbolitos Park 408,391 252,841 152,550 $136,550 Required Revenue = II of units $136,550 = $91.58 1491 Assessment with the parks $102.31 58 of 64 Attachment 12 JUL 17 1990 IT t.W1 16 ~ r--- 0) CD ~ ~ c o 2: CD Q a ( ; !JJ U ~ u o L ~ C o u o I iF) CXJ ~ u '--- ~ [JJ o c o OJ .~ :J U C -+-' n 'J", C: 0 T; ~, -+--' f::.: ,- ..'.-' '-- I~ o 2 o ~ r C 7J <t ~ "'~ 0) ~ 0'1 ~ G1 1lJ :;:; ':;:; :;) 59 of 64 ATTACHMENT 13 JUL 171990 lTc;W1 16 ~ ~ cD m cD ~ ~ c o L ~ U o ,.=:, , , \..CI O'J +--' U L +--' Ul - 0 c I] Q) ~ U :J D ~ L - " ~ GO - C ~ ,~ , +--' (/1 ,- ) - ,- Ii 2 Q1 Cc. I~ ~ C o '~'~0/1%1 '; il U 11;/1 I 1;1' /f% /1 · / ///11 // I // ;%1$ XI; ~ II 1f/' I /I~ '/, I~ t/&:f/b!f;b;j~I~~ i.VI/I/I;;; ~//II/;;;;~/lll;; /;/;;1///11/1/1,/ /1//1. /;/#./111;;% /i (II /.. I ,. i I .. I, II '1/ 1;;;//,/ , / /;;/ / / ;// / / / //",1 ' I / /" .. .. " / .. / / I ,/ / ','., ' :::::::---:::----------=:~- Ii;, I/i/I/i/I/ /,'/ "/1/// /.. ',' ::---------.------:::- " 1///...\/1///;' ,_I 11/1///1/////1/ ~~ ,r(I/"//III,'O/I;"'/II'",,/1 -~" II / " .. -' .. .. .... /.. ,'.' .. J " .. ,/",' /1 ~~- --- ~-r)/'//I! /./i/..//i.ii,/,/////../..'.//'/;///./......."I ::.------:::::---::::-- -~ -----:::::--/-----. f :' ;' / , .... .. " i ; ! .' \/ I i ._" .. i' i ,... ',/ ,,' ", / ./.' " /;'./ ,f / "r-/::.:----- --- --::...------:/-.,.."...;' /, i / /.././ / ! i',. i" I "I -"//i "I I /i I /;, I j"/" " ~r'!/l#/~'?/!f;.1f! ~ wt!tI~,~Wj;." o Ii / 1'i4~/1 //1//;'/ /1/1/ II /;1/ I\~/'I I II I.. // 'D '';/, / I Ii;; I , III;" o .. Illr '; ~O/ ..:0 / / I I Gl - ell D c C C n <t ~ '_0 b'_ co o 0' ~ Gl (J) :;:; ~ :J 60 of 64 JUL l'i 1990 IT~I'JI 16 <( (',I 0 I lD OJ ~ u - '- ~ (f) 0 ::: 0 QJ ~ u .~ C L ~ ,- If) ~ ,- ~ -- :1 - - - - ,- , . - :::2 11, - - G , - J) u C :J - _. ,-.C;.-,,' ......., ~ ~ 0J o co ~ ~ ::: o 2 ~ u o L ~ C o U 61 of 64 ~' c o ~ 8~ 0'1 ~ o ~ If) 'c E u <t co ~ If) (jJ .- - ~ ::J JUL 171990 lTt.M 16 62 of 64 CD ('I ;~ I lD CC --' u L --' (f) G 0 - -' CD :iI -.-J '_' (j - o 2 .~ '-' (f) U C 1-::] ~ ~ "t: o <D ~ ~ C o ~ ~ u o L ~ C o U QJ :1 D 'J _ C <j, o ~ (1'1 (l lIi C',J c o ~ o co') ~ .~ ~ (f) .c (f) QJ :;:; ::J E u <t WI 16 JUL 1 'I 1990 n t. !"J (~ 1 w CO +-' U L +-' U1 o C r ru ~ " ::J ~ .0 c o ~ ,- ~ Q' _I-' , , .- "" L (1' '- ~ ()~I D c- o -.J ~ if) C r C U <t 63 of 64 ~ ~ "- co ~ c o :::;; ~ u o L ~ C o U ~ t;,~ o n 0J ~ if) Q) ~ ~ :=; JUL 1"11990 ITt.M 16 ~ ~ C'J o <;- ~ ~ c o 2 ~ 0 I '" cc -+-- L L -+-- en ~ C c 0 Q\ ~ U L: C ;:; C! " C C 'T! -+-- - ~ ~ 0 :2: (',.) ~ ~ ,- -, , - , L~ ~ '- C 0 -.J ~ u o L ~ C o U , Q I>~ 0 ('.j u ", -'" ~ L ~ 0 :2 'l 0{) 0 -'" L 0 l ~ ~ n CD ~ c o ~ o L ~ U1 c E u <J: 64 of 64 JUL 171990 1T~W1 16 !!~ if ir _ oJ~ f ii ~ j 3 a ~ ~ ~ . " ~ , ~ " ~ ~ - E ~ .l ~ ~ ~ Of ~ . " _ E . . ~ ~ ,,~. ;;;~~ e-. '.- o .~ll ~ ~~! i ~~~ ~ iii ~ j~~ ~g~ g 838 ~ ~~~ fi:ii a sii i t~~ ~_~ ::iid :: E iiis ii ~~~ ~ iia i ~~~ ~ " ~~~ i ~ :oJ =!::: -.- ~ Bgg g ~~~ ~ B gig i ;;~~ ~ I . s:~s: i ~ ::::=(:: sss i ~ ;;! ~s:~ i ~ ~a:;;. 1; ~~~ i ~ ::;::;j::: T " 8SS i ~=~ ~ . t sis i ~:~ ~ ~ ~~~ g ~ ~ sis i ~~g ~ ? , ~s:~ i ~1H, ~ . ~ !i,~ ~ . ~ ~~~ i ~ ~;:;:;, . g S5S 5 ~ ~::::::;;. . '- . SS8 i ;;~~ ~ . s~~ i ~ ;-, ;::8\.;; ; ~~s ! I di ; II I t::;~ .:l rH :Jliil!l:i: ~ ~~~~ ; :;:a=5 ~ iiii if ~;~f ~ ~;:j~'i ~ iss:i ~;~~ ~ ::.f~;@ ~ iisi i ~~~E ~ ; iisi :i ;~~~ ~-' ::.: ='::1;; ':: i~si i ~~~~ ~ ~$8~ :! ~~!~ ~ ~Sg~ ~ ~~~~ ~ ~~8~ ~ ~~~~ - ~~i~ ~ j:;;i;i:;i ~:i8::: ~ i3~E :::~i~ ~ ~~~~ - i:f~~~ ~ ~~~~ - ~:i8~ ~ ~~~~ - ;:::i8:3: ~ iE~E ::::~8~ ~ ~~~~ ~ ::::ii~ i ~~~~ ~ ;:i8~ ~ ~~~~ ~ ~~8~ ~ ~~~~ ~ ~:i8~ ~ ~~~~, - ~i8~ ~ ~~~~ - ~S&~ ~ ~~~~ ~~i~ ~ ~~~~ ~ ~~8::: ~ ~~~~ - ~ i . .. , !~ ~ ~ l-e ~ ~m I :~gg ~ :::~-a t>: lEL!: 4:ll8 '# ~H ~ i;:& ~ ~~~ ~ i~g ~ ~~~ iiis :: ~~~ ~ 8:ii :: ~~~ ~ iiig ... .-. . ~~~ ~ ~~s ~ ~:~ Ei~8 ~ ~:~ ~;rs ~ :!i:~ ~~g ~ ;!::::l<l ~ :;;::8 .i ~:~ ~ ~~8 ~ ~::t~ ~~8 ~ ~~8 ~ ~=~ ~- ~~8 ~ ~~~ ~~8 ~ ~i~ ~;;:g ~ ~i~ i;:i ~ ~i~ ~~8 ~ ~~~ ~i8 ~ ~::i~ ~;;:s ~ ~=~ i~8 ~ i::i~ ~~i ~ d::::1'l ~;8 ~ i::::~ , i i ! .; ; i " :II: "~l~ 1 !i...';l ..:: m i:i :/I a~~ i~8 ... ~~~ ~ :iJi;.:' ~:~ ~ ~~f:: ? i:i-:;:" ~ ==s ~_~ ~~~ ~ ==8 i g~= ~ :; i:8 ~ ~~~ - ~i8 .s;. ~ :;liB ~~~ ~ ~i8 ~@~ ~ ::is ~~~ ~ ~ig ~~~ ~ ~is ~~~ ~ ~=8 .. ~~~ ~ - ~i8 ~~:: ~ E =:8 ~~~ ~ - =is .. ~~~ ~ ==8 ~ ~~: ~ ::jg ~ si ~:: ~, - ;:8 ~ ~~= =ii .. ~~~ 6is _ ~~~ ~. - ~i8 = :;o:~= ::=i ~~~ ~, ::#8 ~~~ ~ I ; i ! ' d~ i tl7:~ ! jl~ ~ i::':~ il: ,:i~ S; ~ iis ~ ~~~ ... - - - ~ iis ~ m - i~8 ~ ii~ ~ ~ ~~~ ~ il!:~ ~ i~i ~ ~~~ ; .;:~s ;:j~~ - ~::;~ ~ --- - ::lEg ~ --- - ~~~ --- - ::lEi ~ ;:j. --- - ~ii8 ~ --"- - ~~8 ~ - -- - i:::ii :::i:S8 ~ ;:j~~ - :::i~8 ~ :;ici~ ~:::i8 ~ - -- - ::::ils ~ - -- - ~ :S:iis :i:! - -- - ::i;Sg ~ - -- - ~~g ~ --- . :S:iii :j:i ~ - -- - ~:'.38 ~ - -- - ~~~ ~ --"- - ! I ; i :Ii: I :::8.'.3 ....::::: ~,~,~ ..:: ~;:i O? j i>18 ~~~ ~ iii's ~ ~~~ ~ iii's ~ ~~~ '", i~i ~ ~ i~8 i~s ~~5 ~~8 ~~e ~:i8 ~ ~~g - :S:is ~~~ s:~~ ~ !:i<::?: i3:~8 ~ ~>i:i ~~8 ~~~ ~ S:~8 ~~~ g S:~8 ~ ~~~ g :::*8 ::l ~ ~~ .~ :S:;ji ~~~ ~ S:~8 ~ ~~g ~ S:~i ~ ~~~ ~ S:~8 ~~"~ ~ ~~~ ~ '!l<l:?: ~ ~ 8" ,~'_-_' ~~g -. S:~8 ~ ~~~ - S:~8 ~ i:<i:i S:~S ~~~ I ~ ' I o ; . .. ~ii a. 1 i@~ ~ u...:::! ... &~8 ;ll ~";il' ~ ~;oi J 3:ii .. ~~~ ~ , ~ii8 :ii~~ ,., ~~~ ~ aSS ~ :d~~ ~ a~8 ~ ~ :i ~a8 ... 0:Sg ~ ~~~ ~ ~~~ ~ f:~s ~ ~~;i ~ ~:i:8 ~ g~~ ~ Elii ~ ~~~ ~ E:i:i ~ ~::<3~ E~8 ~ i::<3i ~ ~~8 ~ ~~~ ~ ::;$8 S ~~~ ! ~~8 ~ a~4 ~ ~:i8 ~~~ ~ ~$8 s ~~~ ~ ::;:is s ~~~ ~ ~~8 ~ ~~i ::;:~g ~ ~~~ ~ ::;:~i S g~~ ~ ::~8 g~~ ~ ::;:~g ~~~ ~ . I ; i WI "'.:I ~ { ~~:i : .! ,;ii ~ ~~: ~ i~8 ~~3 ~ ~:~ ~I ;,; ~~8 i ~~5 ~,~ i~-:i :: g~8 ~ ~~~ ~ 8iis ~~~ ~ 8~8 g~~ ~ Sf:is S~8 ~ ~~~ ~ Sf:is .... ,n S~s .... :i:i~ E :i ::;iis i f:Es ~ ;s~s ~ Eiis ~ ~~g ~ Eiis ~ E~8 i ;5~~ ~ ::;iig i; i:i~ E~8 ii ~~6 ~ E~i ii ~~~ ~ ~~i i; ~~g ::::iis ~~g E:~8 ii' ~~~ ~ E:Es ii ~~~ ~ ::~8 .... ,- ~ ~~~ ii ~ :::Ii:;::::' --- I ~ ; i ili1.:l H~ I l'Z'-~ .:I ~E~ ~ 8!?8 ~ ili::j~ ~" ~g~ ~ 8~S :i ~~,~ ; sss ~ ~.;" ~ ~ 8g9 ~ ~~~ ~ igs ~ ~~~ g S~8 i ~~~ ~ ~~s: B$8 ~:=:i ~ ~~~ ~~.. ~ g~8 ~:=::! ~ ~~; !~; i 8~i ~ ~;~ ~,~ ~~q :.i 8~8 ~,;i ~ ~~~ ~ ~~~ ~ ~ ~;:l;::O: ~~~ ~ :;;.i& g~8 ~ 0,;i 8~~ ~ ~~s: ~ 8~8 ~ t;::.::~ ~, ~~~ ~ ~~~ ~ ~ .. I . i ! I :ilill'" ~l g _!. ".:lEi I g€-~ g:Li ~ ~ :i ~ . ~ l' 1'1 , ~ ~ ~ i ~ ~ ., " . " ~ ii s, i ~ ; . . . s. ii ii ~ " ~ . ~ . ii ~ ii ii ii ~ ii ~ , ! ; ! . . " i ~ ~ iii ~ Ii! Ii i; ~ lE i! ~ ~~~ ~ ! ~. .... l' d S'~8 ~Ei ~~n 8 ~ ~ ~, f.; Q [) :E \At t- - ~ g S'~8 ~~:: ~~~ i ~ ~ ... :3 ~ ~ ~ o $ ~ ~~~ ii:i j 8 ;i ~ ~ ~ ~ ~ "'" .... .... ~ ""') g 0; g ~fii ~~~ :ii~ ;;; 8 ~ ~ ~ ~ ~ :i Ii g i3f~~ ~ i ~ ~ . ~ - ._N ... E~a ., ~ Ii! Q 5:~s ~~~ g ~ ~ ii a~8 ~~~ 8 g a ~ >: ~~~ ~ 8 ~ ~;:~ ~-" ~ :,' :!:::=-~:: ~- ii ::;~s: ii 8 i;:~ S - 8 ~~* g ;- ii ~~~ ~;:~ 8 . :;;i (;3 i " ~~8 Ei;;::!: ::!:.::~ ~ 8 . . g ~ ii ~~~ i: 8 ~;:~~~~' ii ~~8 8 ~, ~ ~ .-- ii 5'~8 i: 8 ~~~ ~ ~ ~ ii 5~i ~ ~ ~ 5 ~ ~ g ;;; . ~~~ ii 8 :r ~~:!:~_~a! ~ ~ ii ~~~ i: 8 ~ ~;:S ~ _ ~ ii ~ ii 5~8 i: ~ 1: !i ~ ~ g ~ ~~3 5~8 ~ 8 . ~ ~ g i:;:9: i 5~i Ei:~~ i ~ :; ~ .. a ~ ~ . 5~8 ~ ~ ~i:j~~~. ~ 5~8 ~:;:S: ~ s ~ s: ~ g i 5~8 ~ 8 ~ :;;i _ ;:II:;:~ ~ ~ .. ~". ~. :: I .. . . ~ ! I jl Ii I ! ! -;, ' I i ~i! ~ ~ :z -~- .~E !~~ .. =i ~" J ! i iJ ~ ~ .. . ~ "= .. ~~ ~ .. ;' M 8 ~ " ;' ~ . ~ ;' Q . ~ " ;' ~ . ;' " ;' ~ . ~ . ~ 8 ~ " ~ " ~ g ~ . ~ ~ ? i;i . E " ;I !! ~ ~ ~ ~ ~ . I'i . ~ ~ ~ ~ iiti ii I!g~ ~ ~~~ ~ i=~ i ~~~ it ;a= ~ iii ~ ~=::ti ~ as= ~ iig i ~~5 ~ ~it: ! ==s ~-~-~ * :Hl~ ~ iia ~ ~~~ i s:~~ ~e~ ~~~ i~~ ;icid ::;i!:: ~~~ _ N_ ~~~ -.. 4~e _N _ i:~~ ;x"dd ::i~E: ~~~ ~;l!;~ ei~ "$:-fid :::~!: i!it~ ;:trid ";"::i HN :irid ii~~ :irid iii:i:i :iri;i ~~~ _N _ ~~~ ~i!ia ~~~ _N_ ~~~ I i ; l I . .t; ;;I..-=: t:-a 5-~:a sH Ii Ii I" ~ Ii Ii Ii Ii Ii Ii' : Ii Ii I" ~ Ii Ii Ii Ii Ii Ii I ! . . I iii i :H ~ ~i: ~~~ ~ ifii ~~~ ~ ~iti ~ :~! s=~ ~ii ~ ~e- ::: si~ .. ~~~ - """ I~'~ =i~ ~ I~ I~ I~ Ii Ii Ii I~ /; Ii Ii I~ ,. Si'i:; ~l!:i::i 6'=::;- ::yj~ Eii3: =~::: E:iE :i:rl::l =i::l Ei~ ::,;:;:i Ei~ i~g gi"~ = iii::: Ei~ ~!2a EiS ~sa EiE =:rl::l . . . I~ ~~; ~ ~~; 1_,' I~ ---Ii I~ I~ Ii =~::: :ii:i c.s:~ =~::: =~:i ! I I m ... l"~ eii ! I ! ~ ! ~ ~ o I 1 ! ~r ".~ i !!~-~ .:: ~B! .. ~ iii i ~~~ ~ 8'5i"i i ~~i ~ ~i=d ~ 8~: :i ~~~ ~ sliS :i ~~~ ~ ~~~ ~ ~~~ ;:~ ~~s 0';" ~f!g ~~s ~~3 ~;:;-;: ~~::: ~~s ~~~ ~~s ~~g ~~~ ~g~ .i~s ~~g ~~s :g~ i~iii :~~ ~~s ~~g i~s "':::!::::l ~~~ ~~s ~~3 i~s ~~3 i~s ~~~ ~~:; ~~~ i~s ?lS~ 5I;~S ~~3 ~~s ~~~ ii' ~ 1'1 ;: ~ Ii I~ Ii Ii Ii I~ ~ Ii Ii Ii' ~ Ii Ii Ii I" ~ I" ~ Ii I" ~ 1'1 ~ iJ l. i I I. ~ il~ is; l:e:il BEl j 8~i ~ :~~ ~ 8~~ ~ ~:'~ 8=~ <i::i;"'; ... ~g~ ~ 8:iS" i ~.~ ~ ~ s=~ ~ ~~E 888 H" I:_..~ ~~~ :: I~ I~ I~ I~ I~ I~ I~ s:6i ~~~ iiii: ~~~ 8:~ ~~~ 8i~ ~~~ 8:~ ~:Ji~ s:~ ~;ji 8:~ ~=lC 0-- 8si I~ ::i~~ I~ Ii I~ I~ I~ I~ I~ I~ I: I~ 88~ fifi..: 888 asisi 888 fi:isi 888 gfisi 888 :isilit 888 sigg 888 gsig 888 ;;isisi 888 fisisi ~ 8 g i . ;; ~ aii .i ~~~ ~ a:i ~ ~~S ~ g~:i s~i i ~ ~ ~ ~_N.~ ciad w. 8i5 i m~ sfJi i ~~~ ~ 888 gsig 8i~ I. ~~~ ~ Ii Ii Ii Ii Ii I~ I~ 8'i':::i' 8~::i 8i~ ~;;i::i si'Ei ~~a sii g;::i:;l sii ~~~ i;ii ~~~ a:i~ I~ 8~:::i S ,~ 88~ I~ 3fi~ I~ Ii I~ I~ I~ I~ 88:ii: sisi~ 888 sisia 888 :;i;isi 888 888 5tlitsi 88 8 I~ I 88 8 I~ I~ I~ 888 :islsi 388 sisisi I . : I I . ! l.i ~ ~~_~ k ~''''.'' :3 8E! ~ 8 . . , ~ ~ i ~ ~ ~ i ~ i ~ ~. . ~ ~ . ~ :;:' . ~ . ~ ; . !i ~ ~ ~ ~ : ~ ~ I! I~ I! I! I~ Ii I! I! [~ I! I! I! I! Ii Ii I~ I~ ~- ~ ~ ~ - ~ ~ : ~ ~- - ~ ~ ~ " ~ ~ ~ ~ ~- - ~ - ~ - ~- Ii I! ; ! I . ii " B S i ) i:i 8 a ~i~ ; e a ~g~ ~ ! ~ ,...; ~~~ ii ~ ~ i$5 ... ~ ~ J;iEi ;.~ .;1 g ::._ J a . ~ L&l I- - ~~~ ~~:; i;:!:'~ 8 . -~=' ~ ~ - ~ ~ al a> - ii~ ~ 8 i ~S@ ~ :i ~ ~gg ~ ~ .... .... ....J ;:) ., ==i 5=~ i~::: 2 ~ ~ ; - . ~ ~~~ '" ~ g - - 8 " ~~~ i ~ g ~ a ~ ~~fi ~ 8 gP~ ..., a g~~ ~ ~ fi~~ i 8 ~ a . ~ ~ 20_ g~~ ~~R ~ 8 ~~~ ~ a . 5 ;; ~fifi :il<=>;;: ~~~ 8 . - . g r{ ~ 8 ~~~ _ fi ~ t _ -- _NN :i 51; '! ~~:~~ g i ~ Hi =~g ~ s :;: p~ ..., a g~~ ~ . ~ ;! =;:~ ~ ~ . ~ o:ii- :it ~~~ g _ ON o:ii~ ~;~ " 8 ~ S , g #. :::;::3 <;ilt:~ ~~~ i : , ;; ~ j,~~ ::; $I ~~~.~ g !' :: j,~~ 8 " ... ~i~ ~ : g ~ :::>::3 ~i~ . . ~ F" ~::: ;;: p . ' i ;; j,-- ~ ~ -' . g . ~ . :;::;;:::;; ~ 8 ~ a g .'" .. 8 ~ a :;o~ s~ ;: 1 . ! I ~ II" ~ .~ ",Il.... ;-:E ::~-OI ~Bj I I ~ i i " I ! ;0 .. ";7". -j! ." ill ~ I B ! ~ :0 :; i :0 l ~ "~. ? ~. ~~~ T ~ . ~ ias 8 ~~~ ~=~ ;~~ ~ ~ . T !l 888 8 ~5~ ;! :;;f! ~ ~ . ~ ~ SS8 S ~~Ii ~ ;~~ :t T ~ . ~ 8S8 S ~~~ ~ :; . ~ s:is ~ ~~~ ~ ~ . T " 888 8 ""~ ~ ~ 8~81_"'-, . ~~~ ~ ... l~ ~~~ ~ ~n I~ 8" ~ 8 1:':-,' ~~.~ ,- s ~ 8" 1'."-"" ~~~ ~ 8~810 ~~~ t Ui Ii 8 ~ 8 I:.,', ~~~ ~ ~;~ iJ 8 $ 8 1:"=.-" ~~~ 888 l.~~ :si~~ :: ~ ~ I . " :: :; . ~ . ~ ~ 888 I..~ 51 si:ii ~. I" . ~ 8881~_8 g.~ , I~ l~ l~ \~ I~ . ~ ... sisisi . g ... ::isisi ~ ... siasi . ... sisia ~ T " ... sisia ! ~ ~ I j Hi 1 Si_~; ... ~E! 1< i~8 i 1i!J~ _~:: :i=id 8~8 ~ 1i!J~ t :idd :! aii i ~~~ ~ 8~8 i 8~ci ~ i:ii j ~:i~ ~ 888 8" :ta~ ~ 8i"81;_~ Ii"" ~ Ii I~ Ii Ii Ii Ii I~ I~ Ii 8;;8 2::="': ~E~ 8:;S 8ci~ 8$8 Ii~a SS;& ~% 8$i ~~~ i:i8 scl:;; sig ~a~ 8;;S ~ ~~ iis scir;: 888 I.~~ gg~ I" 8881=:' sisisi ~ II I~ I~ I~ I~ I 88S gg~ ... :;ilisi .,. gag ... ::isisi ... siasi ."\'.. sisisi . ! i ! l nil t: ..._~ .:l E~." sa! _ iii i 8 H~ ~ ~ iijjg- a '8 ~~~ -'.~ ~ ge~ _ :i 8' is ~.-=', . li~ ~ :: ~ :ida ~ 8is ~~~ . . l a sig i '8 ~~~ ~ ~ 888 8" '8 ""~ ~ ~ gig !J:i; I~ ~ i IP: IP: IP! I~ ~ ~, Ii ~ : I~ : i Ii : 2 I~ ~ : Ii ~ ~ I',,; ~ 8 ~ Y' ~ I~ ~ ~ ; ~ ~ I;~_ ~ :8 ~. .. ~ I_~ ~ 8 - ~ ~ I~ ~ i I~ ! 8 I~ ~ ~ ~~~ siB iQ:::;:; ~i~ ~~~ gi8' i/.i:::;; 8i8' l!i:::;; a:~~ ~~~ g:::l:~ ~i8 ~;~ 888 asi~ E!~~ 888 s;isig .,' sissi '" sisisi '" siasi ." asisi I~ 8 8 '" si ~ - .., sisii I~ ~ ! ., , \:; ~ a!;', = :- 0';;: i ~ i Hi II nH I ~ .. i i ~ ilj · ~ ~ ~ ~ I . a . ~ T . ~ ~ . t . . ~ ~ ~ ~ . ~ ~ . ~ ~ ~ ~ ~ " . ~ . ~ ~ ~ . ~ . ~ - g . ~ ~ . ~ . ] I I ! i ,. m I ~~.~ .:: le' = il ~ il ;j ~ 888 ~ ~~~ ; '.'::;:Ji ~ 888 8' g...q !l ~;~ ~ 888 8 ~~~ ~ 888 ~ !=~ 888 8 000 si 8881:=~,. ~;j~ ~ Ii Ii Ii Ii Ii Ii Ii [I II I~ I~ I~ I~ I 88S ~;j~ 888 ~;j~ g8g ~~~ 888 ~~~ 888 0._ ~;~ 888 ~;j~ 888 ~;j~ 88S asi~ 888 gsi:<: ". sisisi ". .., ... 8 88 l~ I~ ." sisisi 8~~ IE! I. I~ 80. sisisi 888 ~ 8 ~~~ ~ ~ >4 ...... 888 8" 8 ~~~ ; ~, ~~~ ~ iJ ::E LI.l t- - 888 8' 8 ~~~ ~ :. ~ - 888 a 8 ~~~ ~ a ... ... ...J :::l .., 888 ~s~ ii . ~ ~=: ~ .. 00. :;ilia o 0 si ~ 888 ~;j~ IP ~ Ii ~ : IP ~ Ii ~ ~ Ii ~ ~ IP: Ii: : Ii ~ ~ \1 ~ : I~ ~ ~ ~ - I~ : 8 '" ." ~ I~ : : l~ ~ ' .. ~ ~ I~ ~ : I~ ~ :8 ~ '" ~ I~ ~ 8 H ~, \~ ~ ~ 88S ~S~ 88a ~~~ 88a ~;j~ 888 ~~~ 88B ~~~ 888 ~;j~ 888 !~~ 8SS asi~ 88S sisi~ 080 asia ,., ". 0'0 sisisi 80' si~:'i ... ~afi ". ~:i:i ". 5i:i5i I~ ~ ! ::8 8 6~ ~"~ ~ a ~; i ! l Hi I ~ ~.it~ ~ II ~ li1~i~. t !! jd! ~ a'l: 3 I : ~ ~ j . S ~ H ~ . if ;; . ~ . ~ i ;; - ~ ~ i ~ i 0 = ~ " .~-, . . or !~~ o . ~ ~ ~ I ~ ~ ~ ~ ~ ~ .. t " ~ " ~ " . . ~ ~ " . Ii . ~ . ~ ~ " I .. ~ ! i ~ i~ I .isi! ... tl",t;! .:l m~ i8~ ~.~ ~~~ "' ~~:! g is;! 8 ~~~ ~ =:~-:i g i"lii 8 fiA~ ~ ~~~ g ias 8 i~~ ~ '$.ci:i ~ is:; 8 ~ i~~ :i:i:i is:; 8 i~~ ~;:_: ~aa - ~8S I" ~!~ i Ii I~ ~ I! Ii I! Ii I! I! I! Ii Ii Ii Ii Ii Ii Ii Ii ~8E ~~~ ~8€ a~~ ~8E" a~~ ~8E" ~~~ :::86" B~~ ~8~ a~~ ~8E: a~~ ~85. a~~ ~g5" a~~ ~8E: a~~ :::85 B~~ ~8S a~~ :::86 a~~ ~8E a~~ ~8E a~~ S"sE a~~ ~8E: a~~ i I ! li ~ ~ ~ ii " ~ .. .. ~ " ~ " !i ~ " ~ " Ii ;! ~ ~ ;; ~ ;; ;f " ~ I~ Ii I~ Ii Ii Ii I" I~ ~ . ~ ~ ~ ~ ~ ~ Ii Ii ~ ~ ,,", I: I~ ~ Ii Ii Ii Ii Ii Ii Ii Ii ~ ~ i:! ~ ~ ~ ~ ~ ~ ~ I . . " . =88 ... ~ ~~~ ~ ; :isi i 8 ~1i ~ ~ ~8i i :5 ~ ~~ ~ . ~':i;i ~ :i is:; ... & ~~~ ~,,: . tici:i ::: ias i :5 H~ ~ ~ i i - ~ ias i 8 U~ ~ ; iaE ~~~ I_~.~ ~ i ~ IP ~ I-~.: ~ ~ Ii ~ ~ I! ~ ' I_~.: ~ ii ". g Ii !' 1;-;.: ~ ~ .. g Ii ~ ~ I~..- ~ - .: ~ IP ~ I! ! ~ I-."c."- ~ . :. .. ~ IP ~ Ii ~ E IP i I! ~ : Ii ~ . :ssE ~~~ isE ~~~ ~~~ ,,~;; isE ~~~ :SsE ~~~ :is€ ~~~ :SsE ~~~ .Hi~ ~~~ i"sE" E~;; isE ~~~ :isE ~~~ iaE ~~~ is5 ~~~ isE: ~~~ $8S ,,~~ isS ~~~ isE ~~~ o. . i:;'J! .. .. ~- ~d = i ~ ::, I '.!. I. = ~i': I '.' I " ::~ ! ~ ~., " ~ ! 8~j ~ 3 i ~ ~ ~ ~ . ~ ~ . . ~ ~ . ~ . ~ o . ~ ~ ii il ~ . " ~ " ~ ~ ~ ~ . ~ ~ li . Ii . ... . ; . ~ I i i :: B .i ~ ! .,h I Ii ~~); k · E~l ~ ~E! _ in i 8SS ~~~ :;; :i:ili ~ 888 g !:Qi _~.: ia:;! ~ sss ~ ~~~ i aria ~ 888 ~ leI! ~-:i~ ~ 888 8 aalj_~ ~ _ E: ~~;; Ii Ii Ii I! I~ I! ~:HS 88~ 1i~ BSS ~i~ 885 ~~~ g~E 885 ..;,..:~ ... gg~ ~~E; ~g~ ~ ~ ~ I'."~~- gi~ : ~ s: ~ I~~.-.'_ 1!!ld5 ... 8: 88 I~ ~~~ Ii Ii Ii I! I! I~ I~ I~ I~ I~ S:~~ ~~~ 888 ::::5:: .0_ 88S ""~ 88S ga~ ... ::ilia ... aag. ... aaa ... aaa ... aaa 888 8 ~~! ~,,~ i:il!:~ ~ 888 8 ~~Ii ~ ~.'~a_- 0 ;; 888 8" ~~!ii ~ ~:i~ g 888 8 ~~:i ga g 888 ~ ~ ~~ :;: ~::i~ g 888 8 aaa a 81: 8 I,,:_~_ !!~" " ;;~ 8~8 ~~a 8~8 ~"'a ~~ aSis ~"':i ~~ 8~8 ~~a aSia ~~a gia ~~a 8~8 ~~a 8~8 ~";a ., :{~ 8~8 ~~a aSia ~Na ~; 8~8 ~~~ {~~ ... aaa ... aaa ... aaa ... aaa ... aaa '''I~ aaa .,. j i l ; Hi l l~i i I! I! I! Ii I" . ~ Ii I! I! Ii Ii Ii I~ I~ I~ I~ I~ , . ~ . ~ . ~ . 1 . ~ . ~ . ~ . ~ . ~ . ! E . " . " . Ii Ii l~ ~ I. ~ Ii Ii I~ ~ :i Ii \. ~ Ii I! . ~ ~ ~ . ~ . . 8 ~ . . ~ . . . " I' I" . " I~ l~ l~ I~ I~ I~ . " ~ . " . . " i I ! - ~ " ~ . il .i " E ~ 8SSSS \j 8 ~;;~~Ii ;_~ ;.: ~~~gg ~ ~ 88S8! 8 ~;;~~Ii ~ ~ ~~~~~ g g 88888 ~ 8 ~~!~i ~ ~. i~::;:s:;= ~ i gggS8 8 ;~i~s. a ti ~ggg ~ 88888 ~ 8 ~~I!~~ ~ g~gg~ g . 88888 8" 8 aa~as. ~ ! ~ ~ ~ g~688 ~5!iti \'i::icLi 8~58S ~l~~a 8~E88 a~~~a g~588 a~~~a 8~588 ~~~~a 8~588 ~5!ia 8~888 ~~ita ~~~~ 8Sl888 :~~~a 8~888 ~~!ia :6::ici:i iSl"i88 ~~~~a SSiS88 ~~~~a 8Si888 a~~~~ 88888 sia~aa ~ 88888 :isis-aa 88888 aaaaa 88888 staaaa 88888 aaaaa 88888 aaaaa i . " . ~ ! i Ii ~ l iih .i.H.l: !l';:-!18':1 Wu Ii ~ ~ Ii ~ i IP _ Ii ~ ~ Ii ~ ~ IP ~ Ii ; i Ii ~ ~ Ii ~ i Ii ~ ! Ii In i l~,,~ 8.. . ~- ~ In ~ In! \: : ~ I~ ~ 8 ~ ~ ~ I~ ~ ~ g ~ ~ I i ~ i ) ~ ..s; ~ :a u.r to- - C> ~ - .... .... .... :::> ., 51 . ~