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2019 02-19CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES February 19, 2019 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Mullin, Leonard, Frank, Grosch, Vaus STAFF MEMBERS PRESENT City Manager Tina White; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; Interim City Clerk A. Kay Vinson; Community Services Director Brenda Sylvia; Development Services Director Bob Manis; Finance Director Donna Goldsmith; Human Resources/Risk Management Director Jodene Dunphy; Director of Public Works Michael Obermiller; Deputy Fire Chief Jon Canavan; Captain Jeff Duckworth, Sheriffs Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Grosch led the pledge of allegiance. PRESENTATION None. PUBLIC ORAL COMMUNICATIONS Surbhi Mahhajan, volunteer with the Trauma Intervention Program (TIP), gave a brief overview about the services they provide and their upcoming volunteer training academy. Frank Kenny, on behalf of the Poway Unified School District bus drivers, thanked City staff and the Sheriff's Department for their efforts during the winter storm event. 0624 City of Poway — Minutes — February 19, 2019 1. CONSENT CALENDAR Mayor Vaus announced that Item 1.8 will be pulled from the consent calendar for comments and separate consideration. Motioned by Councilmember Mullin, seconded by Councilmember Frank to approve Consent Calendar Items 1.1 through 1.7. Motion carried by the following roll -call vote: Ayes: Mullin, Leonard, Frank, Grosch, Vaus Noes: None Absent: None 1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda 1.2 Ratification/Approval of Warrant Registers for the periods of January 14 through January 18, 2019; and January 21 through January 25, 2019 1.3 Approval of the January 15, 2019 Regular City Council Meeting Minutes 1.4 Third Amendment to SABO Client Agreement Between the City of Poway and SeatAdvisor, Inc., for Use of an Internet -Based Ticketing System 1.5 Award of Contract to AToM Engineering Construction, Inc. for the Poway Dam Security Upgrades Project; Bid No. 19-011 1.6 Acceptance of the Twin Peaks Road Speed Feedback Signs Project; Bid No. 19-006 1.7 Approval of Consultant Agreement between the City of Poway and NV5 for Design Services for the Espola Road Bike Lane Improvement Project (CIP STR0009) 1.8 Acquisition of Real Property at Van Dam Peak for Open Space, APNs #316-020-04-00, #316-020-05-00, #316-020-20-00, and #316-020-21-00 Director of Development Services Bob Manis summarized that the City has applied for two grants, totaling $1,500,000 and committed $125,000 from the Habitat In -Lieu Fee Fund to purchase the parcels. Council expressed appreciation and support for staff's effort in acquiring these four parcels totaling 162.31 acres of open space, which creates 450 acres of contiguous public open space. Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No. 19-009 entitled "A Resolution of the City Council of the City of Poway, California, Authorizing Entering into A Grant Agreement with the Wildlife Conservation Board and Authorizing the Acquisition of All of Assessor's Parcel Numbers 316-020-04, 316- 020-05, 316-020-20, and 316-020-21." Motion carried unanimously. 2. ORDINANCE None. 0625 City of Poway — Minutes — February 19, 2019 3. PUBLIC HEARING 3.1 A Resolution of the City Council of the City of Poway, California, Adopting an Amendment to the TransNet Local Street Improvement Program of Projects for Fiscal Years 2018/2019 through 2022/2023 Special Projects Engineer Jeff Beers presented the Regional Transportation Improvement Program and discussed the required amendment for fiscal years 2018/2019 through 2022/2023 to align with recently revised revenue estimates received from SANDAG for the 2018 programming. No speakers. Motioned by Deputy Mayor Grosch, seconded by Councilmember Mullin to close the public hearing. Motion carried unanimously. Council discussion of goals ensued which included reducing congestion, prioritizing capital projects, 30% limit for funding local street and road maintenance, neighborhood sidewalk project, and timing for bids. Motioned by Councilmember Mullin, seconded by Mayor Vaus to adopt Resolution No. 19-010 entitled "A Resolution of the City Council of the City of Poway, California, Adopting an Amendment to the Transnet Local Street Improvement Program of Projects for Fiscal Years 2018/2019 through 2022/2023." Motion carried unanimously. 4. STAFF REPORT 4.1 Mickey Cafagna Community Center Status Update and Appropriation of Funds for Construction and Support of the Poway Valley Senior Citizens Corporation During Construction of the Community Center Director of Development Services Bob Manis presented a slideshow, and video walk-through tour of the Community Center. Mr. Manis stated that the architect has nearly completed the construction documents for both "hybrid" and "hybrid plus" floorplans and that the City is ready to apply for a building permit and submit final construction documents for plan check. Mr. Manis stated that final construction cost estimates for both floorplans exceed the current budget for the project and additional funding must be appropriated for either of the two floorplans. The City anticipates going out to bid in April, and the "hybrid plus" floorplan will be included as an additive option in the bid documents. Construction is anticipated to begin in July 2019, lasting approximately 18-24 months. Director of Community Services Brenda Sylvia followed with a presentation on the City's transition plan during construction. Ms. Sylvia stated that accommodations and solutions for most programs have been found and that the Senior Center has successfully identified a space to lease with only limited compromise to programming. Additionally, the Poway Senior Center has requested funding in the amount of $388,822 to assist in the costs of operation during the transitional period. City operations will shut down on May 31, 2019 and the Senior Center will shutdown on June 15, 2019. Assistant City Manager Wendy Kaserman stated that funds could be appropriated from the unappropriated General Fund balance and the Capital Improvement Fund to bridge the funding gap and go out to bid for the "hybrid" floorplan. This option does not require any type of repayment. Ms. Kaserman explained that in order to bridge the funding gap for the 0626 City of Poway — Minutes — February 19, 2019 "hybrid plus" floorplan, Council would need to appropriate the remaining funds from the General Fund Reserves, creating a new financial obligation requiring repayment to the General Fund Reserves, which staff does not recommend. On behalf of the Mickey Cafagna Ad Hoc Committee, Councilmember Mullin expressed their support and satisfaction with the overall building design and construction cost estimates and highlighted the Committee's focus on cost savings. Leslie Hoffman requested Council to consider the Hybrid Plus Floor Plan. Cynthia Elizondo, President of the Poway Senior Center, spoke in support of staff's recommendation and thanked City staff and the members of the Ad Hoc Committee for assisting in a transitional plan with minimal impacts to current programs. Janet Lettang inquired about a family restroom and ADA compliance. Development Services Director Bob Manis confirmed that the building is ADA compliant and will contain a family restroom. In response to Council inquiry, Special Projects Engineer Jeff Beers stated that the construction cost estimates include a 10% construction contingency. Council expressed support for providing temporary financial assistance to the Poway Senior Center so they can continue to provide services to seniors while the community center is being constructed. The City Council also expressed support for appropriating sufficient funds to bid the "hybrid" floorplan with the acknowledgement that final floorplan selection will not be made until the City Council awards the contract for construction in June 2019. Motioned by Councilmember Mullin, seconded by Councilmember Leonard to 1) appropriate funding to bridge the funding gap between the already approved funding and the most current construction cost estimates for the "hybrid" floorplan and to include the "hybrid plus" floorplan as an additive element in the bid documents; 2) appropriate $288,822 for the Poway Valley Senior Citizens Corporation (PVSCC) for financial support during the construction period; and 3) direct staff to include in the FY 19-20 and FY 20-21 operating budgets $50,000 for each fiscal year to support the Poway Valley Senior Citizens Corporation so it may continue to provide services to seniors during construction of the Community Center. Motion passed unanimously. 5. WORKSHOP None. 6. MAYOR AND CITY COUNCIL -INITIATED ITEMS The Mayor and Council made announcements and reported on various events taking place in the City. No action was taken. COUNCILMEMBER COMMITTEE REPORTS - Pursuant to AB1234 — G.C. §53232.3(d) Councilmember Mullin gave an update on the recent meeting of the Metro Wastewater Commission and reported on the status of the Pure Water San Diego Program. Councilmember Frank gave an update on the recent Metropolitan Transit System Board meeting and reported on the Access Taxi Cab Pilot Program. 0627 City of Poway — Minutes — February 19, 2019 7. CITY MANAGER ITEMS City Manager Tina White thanked Interim City Clerk Kay Vinson for assisting during the recruitment for City Clerk. 8. CITY ATTORNEY ITEMS None. ADJOURNMENT The meeting adjourned at 8:18 p.m. City Clerk City of Poway, M