Item 1.6 - Award of Landscape Arch. Design to KTUA, RFP 19-012Gly { OF POW�y
IN THEgBGOJa�4�
DATE:
TO:
FROM:
CONTACT
SUBJECT:
Summary:
City of Poway
COUNCIL AGENDA REPORT
May 21, 2019
APPROVED
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APPROVED AS AMENDED
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(SEE MINUTES)
DENIED
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REMOVED
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CONTINUED
RESOLUTION NO.
Honorable Mayor and Members of the City Council (�
Michael Obermiller, P.E., Director of Public Works -IQ
Eric Heidemann, Assistant Director of Public Works for'Vaintenance
(858) 668-4705 or eheidemann@poway.org
Award of Consultant Agreement to KTUA for As -Needed Landscape
Architectural Design Services, RFP No. 19-012
A notice inviting proposals for As -Needed Landscape Architectural Design Services was duly
advertised on February 28, 2019, and March 7, 2019. Nine proposals were received and opened
on March 21, 2019. KTUA was selected as the vendor best meeting the evaluation criteria. The
first term of the Agreement is two (2) years beginning June 1, 2019, through May 31, 2021. The
option to renew may be by the mutual agreement between the City and the selected consultant
and is subject to City Council appropriation of funds. The Agreement may be extended a total of
three (3) separate one-year term extensions. The maximum length of the Agreement would be
up to five (5) years.
Recommended Action:
It is recommended that the City Council award the Consultant Agreement for As -Needed
Landscape Architectural Design Services, RFP 19-012, to KTUA and authorize the City Manager
to execute any necessary documents.
Discussion:
The City of Poway often needs landscape architectural design services for projects that assist the
City in its municipal activities, such as scoping work for capital improvements, planning and
designing park projects, or general construction management support services. The Department
of Public Works sought to identify qualified landscape architect consultants to provide these
professional services on an as -needed basis for the City.
A Request for Proposal (RFP) for As -Needed Landscape Architectural Design Services was
advertised on February 28, 2019 and March 7, 2019. The City received nine proposals on
March 21, 2019 in response to the RFP. An evaluation committee reviewed proposals based on
criteria set forth in the RFP, which included firm qualifications, recent project experience, staff
experience and qualifications, quality of proposal submitted and reasonableness of rates. Below
is a list of responsive proposers.
1 of 3 May 21, 2019, Item #1.6
Firm
KTUA
City
San Diego, CA
Hourly •.
Landscape
$175.00
Schmidt Design Group
San Diego, CA
$225.00
Hermann Design Group
La Mesa, CA
$165.00
MIG
San Diego, CA
$215.00
RHA Landscape Architects,
Planner$, Inc.
Riverside, CA
$150.00
Kimley Horn
San Diego, CA
$280.00
S urlock
San Diego, CA
$225.00
Ned Landscape Architecture
San Diego, CA
$160.00
Integration Design Studio
Encinitas, CA
$105.00
The committee recommend interviewing three firms and these interviews were conducted on
April 24, 2019, and included KTUA, Schmidt Design Group and Hermann Design Group. After
the interview process, there was collective agreement by the committee to recommend KTUA for
award as they offer the best overall value to the City.
KTUA is located in San Diego and has been providing landscape architectural services to the
public sector for 49 years. Founded in 1970, KTUA employs 38 people and their experience
includes landscape design services for park and recreation areas, playgrounds, sports fields,
trails, streetscapes and public facilities. KTUA has previously worked for the City of Poway to
provide landscape architect and construction document services on a variety of capital
improvement projects at several of the City's park locations. KTUA has also worked with
numerous Southern California municipalities, including the cities of Carlsbad, Chula Vista,
National City and San Diego.
The length of the initial Consultant Agreement is two (2) years beginning June 1, 2019 through
May 31, 2021, with options to extend the Agreement for three (3) separate one-year term
extensions with mutual agreement by both parties. The maximum length of the Contract would
be up to five (5) years. The Agreement is limited to small and medium sized projects that do not
exceed $50,000 in design costs. Larger projects that exceed $50,000 in design costs must be
approved by City Council.
Environmental Review:
This action is not subject to review under the CEQA Guidelines.
Fiscal Impact:
Services for specific tasks would be requested on an as -needed basis, under terms of the
agreement, at which time funds would be appropriated.
Public Notification:
A copy of this report has been to KTUA.
2 of 3 May 21, 2019, Item #1.6
Attachments:
None.
Reviewed/Approved By
Wendy Kaserman
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
7
Chri Ha-zisk6e
City Manager
3 of 3 May 21, 2019, Item #1.6