Item 1.3 - Approval of MinutesCity of Poway
COUNCIL AGENDA REPORT
DATE: August 20, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Faviola Medina, City Clerk �
(858)668-4535 or fmedina@�o��y.cirg
SUBJECT: Approval of Minutes
Summary:
The City Council Meeting Minutes submitted hereto for approval are:
•July 16, 2019 Regular City Council Meeting Minutes
The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority,
the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency.
Recommended Action:
It is recommended that the City Council approve the Minutes as submitted.
Public Notification:
None.
Attachments:
A.July 16, 2019 Regular City Council Meeting Minutes
Reviewed/Approved By:
Wendy Kaserman
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
Ch�
City Manager
1 of 9 August 20, 2019, Item #1.3
City of Poway – Minutes – July 16, 2019
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
Jul y 16 , 2019
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL Mullin, Leonard, Frank, Grosch, Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Faviola Medina; Development Services Director Bob Manis; Finance
Director Aaron Beanan; Human Resources/Risk Management Director Jodene Dunphy; Director
of Public Works Michael Obermiller; Fire Chief Jon Canavan; Captain Jeff Duckworth, Sheriff’s
Department.
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Grosch led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus led a moment of silence.
PRESENTATION
Mayor Vaus introduced Poway’s new Director of Finance Aaron Beanan and congratulated Jon
Canavan on his promotion to Fire Chief.
Mayor Vaus presented Deputy Jess Allensworth with a plaque in recognition of being selected as
Poway Sheriff’s Station Deputy of the Quarter.
PUBLIC ORAL COMMUNICATIONS
Kathleen Lippitt spoke regarding the National Behavior Health Trends report on marijuana use
and the importance of marijuana prevention (handouts on file in the Office of the City Clerk).
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
ATTACHMENT A2 of 9 August 20, 2019, Item #1.3
City of Poway – Minutes – July 16, 2019
Becky Rapp expressed concerns with the effects of hash oil labs found in neighboring cities.
1. CONSENT CALENDAR
Motioned by Councilmember Frank, seconded by Councilmember Mullin to approve Consent Calendar Items 1.1 through 1.7. Motion carried by the following roll-call vote:
Ayes: Mullin, Leonard, Frank, Grosch, Vaus
Noes: None Absent: None
1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda
1.2 Ratification of Warrant Registers for the Periods of May 27, 2019 through May 31, 2019;
June 3, 2019 through June 7, 2019; June 10, 2019 through June 14, 2019; and June 17,
2019 through June 21, 2019
1.3 Approval of the June 4, 2019 Regular City Council Meeting Minutes
1.4 Adoption of Resolution No. 19-044 entitled “A Resolution of the City Council of the City of
Poway, California, Authorizing the Acceptance of Grant Funds Through the Urban Area
Security Initiative Grant Program”
1.5 Adoption of Resolution No. 19-036 entitled “A Resolution of the City Council of the City of
Poway, California, Authorizing Acceptance of Grant Funds through the California For All
Emergency Preparedness Campaign”
1.6 Award of Contract to Siemens Mobility, Inc., for Street Lighting, System Maintenance and
Emergency Repairs; Bid No. 19-023
1.7 Award of Contract to Chemtrade Chemical US LLC, for the Annual Supply of Chemicals for
the Lester J. Berglund Water Treatment Plant; Bid No. 19-017
2. ORDINANCE
None.
2. PUBLIC HEARING
ITEMS 3.1 – 3.6
Mayor Vaus opened the public hearing for Items 3.1 through 3.6 at 7:11 p.m.
Deputy Mayor Grosch announced that he would recuse himself from the vote on Item No. 3.1 due
to a conflict of interest, residing within the assessment area for Landscape Maintenance District
83-1.
Councilmember Leonard announced that he would recuse himself from the vote on Item No. 3.2
due to a conflict of interest, residing within the assessment area for Landscape Maintenance
District 86-1.
3 of 9 August 20, 2019, Item #1.3
City of Poway – Minutes – July 16, 2019
Councilmember Frank announced that she would abstain from voting on Item No. 3.5 as she
resides within the assessment area for Landscape Maintenance District 87-1.
Senior Management Analyst Diane Mann presented the report along with a presentation for Items
3.1 through 3.6 and stated that assessments within the Landscape Maintenance Districts and the
Poway Lighting District are proposed to remain unchanged. She further added that Landscape
Maintenance District 86-2A and 86-3A are being reduced from service level B to service level C.
3.1 Resolution Establishing Assessments for Poway Landscape Maintenance District 83-1 to
be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20
Deputy Mayor Grosch left the dais at 7:17 p.m.
No speakers.
Motioned by Councilmember Mullin, seconded by Councilmember Frank to close the public hearing at 7:18 p.m. and adopt Resolution No. 19-037 entitled “A Resolution of
the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 83-1 to be Collected on the San Diego County
Property Tax Roll for Fiscal Year 2019-20.” Motion carried 4/0, with Deputy Mayor Grosch disqualified.
Deputy Mayor Grosch returned to the dais at 7:18 p.m.
3.2 Resolution Establishing Assessments for Poway Landscape Maintenance District 86-1 to
be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20
Councilmember Leonard left the dais at 7:18 p.m.
No speakers.
Motioned by Councilmember Frank, seconded by Councilmember Mullin to close the
public hearing at 7:18 p.m. and adopt Resolution No. 19-038 entitled “A Resolution of
the City Council of the City of Poway, California, Establishing Assessments for Poway
Landscape Maintenance District 86-1 to be Collected on the San Diego County
Property Tax Roll for Fiscal Year 2019-20.” Motion carried 4/0, with Councilmember
Leonard disqualified.
Councilmember Leonard returned to the dais at 7:18 p.m.
3.3 Resolution Establishing Assessments for Poway Landscape Maintenance District 86-2 to
be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20
No speakers.
Motioned by Mayor Vaus, seconded by Deputy Mayor Grosch to close the public
hearing at 7:18 p.m. and adopt Resolution No. 19-039 entitled “A Resolution of the
City Council of the City of Poway, California, Establishing Assessments for Poway
Landscape Maintenance District 86-2 to be Collected on the San Diego County
Property Tax Roll for Fiscal Year 2019-20.” Motion carried unanimously.
3.4 Resolution Establishing Assessments for Poway Landscape Maintenance District 86-3 to
be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20
4 of 9 August 20, 2019, Item #1.3
City of Poway – Minutes – July 16, 2019
No speakers.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to close the public
hearing at 7:18 p.m. and adopt Resolution No. 19-040 entitled “A Resolution of the
City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 86-3 to be Collected on the San Diego County
Property Tax Roll for Fiscal Year 2019-20.” Motion carried unanimously.
3.5 Resolution Establishing Assessments for Poway Landscape Maintenance District 87-1 to
be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20
Councilmember Frank left the dais at 7:19 p.m.
No speakers.
Motioned by Deputy Mayor Grosch, seconded by Councilmember Leonard to close
the public hearing at 7:19 p.m. and adopt Resolution No. 19-041 entitled “A Resolution
of the City Council of the City of Poway, California, Establishing Assessments for
Poway Landscape Maintenance District 87-1 to be Collected on the San Diego County
Property Tax Roll for Fiscal Year 2019-20.” Motion carried 4/0, with Councilmember
Frank disqualified.
Councilmember Frank returned to the dais at 7:19 p.m.
3.6 Resolution Establishing Assessments for Poway Lighting District to be Collected on the San
Diego County Property Tax Roll for Fiscal Year 2019-20
No speakers.
Motioned by Mayor Vaus, seconded by Councilmember Frank to close the public
hearing at 7:20 p.m. and adopt Resolution No. 19-042 entitled “A Resolution of the
City Council of the City of Poway, California, Establishing Assessments for Poway
Lighting District to be Collected on the San Diego County Property Tax Roll for Fiscal
Year 2019-20.” Motion carried unanimously.
3.7 Conditional Use Permit 18-012; A Request to Modify an Existing Telecommunications
Antenna Facility at 12544 Kirkham Court
Mayor opened the public hearing at 7:20 p.m.
Associate Planner Oda Audish presented the report along with a slideshow presentation.
Ms. Audish stated that the applicant, Technology Associates EC Inc., on behalf of Verizon
Wireless, is proposing modifications in which antennas would exceed six feet in height
above the roofline and one of the antenna sectors would not be screened. Ms. Audish
concluded that the project has been designed to visually blend in with the surroundings and
would be minimally noticeable to the surrounding development.
No speakers.
Motioned by Councilmember Leonard, seconded by Councilmember Frank to close
the public hearing at 7:27 p.m. Motion carried unanimously.
5 of 9 August 20, 2019, Item #1.3
City of Poway – Minutes – July 16, 2019
In response to Council inquiry, Ms. Audish clarified that the applicant is required to maintain
the film on the antennas as it fades overtime as stated in the conditions of approval.
Motioned by Councilmember Leonard, seconded by Councilmember Mullin to adopt
Resolution No. P-19-10 entitled “A Resolution of the City Council of the City of Poway, California, Approving Conditional Use Permit 18-012 Assessor’s Parcel Number 317-
225-04.” Motion carried unanimously.
3.8 First Reading of Ordinance Adopting Chapter 17.56 of the Poway Municipal Code to
Implement a Permitting Program and Otherwise Regulate Wireless Communication
Facilities
Ma yor opened the public hearing at 7:30 p.m.
City Attorney Alan Fenstermacher presented the report along with a presentation and stated
that the proposed ordinance introduces a new City permit to regulate Wireless
Communication Facilities (WCFs) installed in the public right-of-way in compliance with
current state and federal regulations. Mr. Fenstermacher highlighted the application and
approval process and aesthetic requirements of the program. Staff will bring back to Council
a resolution amending the City’s Master Fee Schedule to address the fees for WCFs.
Additionally, Mr. Fenstermacher stated that the proposed ordinance has been revised to
consider some of the comments received by Verizon and AT&T Wireless Carriers as
provided in the additional material.
John Osborne, representing AT&T, expressed some concerns with the requirements and
requested an opportunity to provide input and address their concerns.
Michael Ferraher, representing Verizon Wireless, requested an opportunity to provide
carrier specific input for achieving their network objectives.
Adrian Salas, representing Crown Castle, expressed some concerns with the requirements
and requested additional time to meet with staff to provide input and address their concerns.
Motioned by Deputy Mayor Grosch, seconded by Councilmember Frank to close the
public hearing at 7:50 p.m. Motion carried unanimously.
Council discussion ensued regarding preference for Carriers to utilize existing poles in order
to maintain the City’s aesthetics, consider full-cost recovery as permittable by law and
encouraged staff to meet with the Wireless Carriers to address their concerns.
In response to Council inquiry, City Attorney Alan Fenstermacher clarified that the proposed
ordinance states that any new or replacement support structure shall not be located along
the street frontage adjacent to any school, daycare center, recreational area or park.
As requested by the Mayor, City Clerk Medina titled the Ordinance.
Motioned by Mayor Vaus, seconded by Deputy Mayor Grosch to introduce Ordinance
No. 829 entitled “An Ordinance of the City Council of the City of Poway, California,
Adding Chapter 17.56 to the Poway Municipal Code Regulating Wireless
Communication Facilities” and schedule adoption of the Ordinance for August 6,
2019. Motion carried unanimously by the following roll-call vote:
6 of 9 August 20, 2019, Item #1.3
City of Poway – Minutes – July 16, 2019
Ayes: Mullin, Leonard, Frank, Grosch, Vaus
Noes: None
Absent: None
3.9 Award of Contract to Tanko Streetlighting, Inc. for the LED Street & Safety Lighting
Conversion Project; RFP No. 19-025
Mayor opened the public hearing at 8:15 p.m.
Senior Civil Engineer Melody Rocco presented the report and stated that the project
qualified as an energy conservation contract as defined by Government Code section
4217.11 in which the design-build process is being used to replace the City’s low-pressure
sodium (LPS) street and safety light fixtures to light emitting diode (LEDs). Ms. Rocco stated
that based on input received from the pilot program last year, new fixtures will have the
ability to field adjust wattage and the ability to install shields if needed. She explained that
the project will be phased beginning in the Business Park and is anticipated to take 150
working days to complete, estimating that the City will save approximately $120,000 per
year after completion. She added that due to the complexity of lighting fixtures, Old Poway
Park and Civic Center Drive will be completed as a separate project.
Peter DeHoff spoke in support of the project and requested that the color temperature stay
as close to 1,700 Kelvin as possible.
Motioned by Deputy Mayor Grosch, seconded by Councilmember Leonard to close
the public hearing at 8:23 p.m. Motion carried unanimously.
Council discussion ensued in support of the project and spoke in favor of the design-build
process and keeping color temperatures similar to current colors in residential zones.
Motioned by Councilmember Leonard, seconded by Councilmember Frank to 1)
anticipate the cost of energy for the LED streetlights will be less than the anticipated
cost of energy in the absence of implementing the project; and 2) award the contract
for the LED Street & Safety Lighting Conversion Project to Tanko Streetlighting, Inc.
in the amount of $1,003,398. Motion carried unanimously.
3.10 Resolution Renewing the Welton Lane Water and Sewer Improvement Assessment to be
Collected on the Property Tax Rolls for Fiscal Year 2019-20
Mayor opened the public hearing at 8:35 p.m.
Finance Manager Stacey Tang presented the report.
No speakers.
Motioned by Councilmember Leonard, seconded by Deputy Mayor Grosch to close
the public hearing at 8:36 p.m. Motion carried unanimously.
Motioned by Councilmember Leonard, seconded by Deputy Mayor Grosch to adopt
Resolution No. 19-043 entitled “A Resolution of the City Council of the City of Poway,
California, Renewing the Water and Sewer Improvement Assessment to be Collected
on the Property Tax Roll for Fiscal Year 2019-20.” Motion carried unanimously.
7 of 9 August 20, 2019, Item #1.3
City of Poway – Minutes – July 16, 2019
4. STAFF REPORT
None.
5. WORKSHOP
None.
6. MAYOR AND CITY COUNCIL-INITIATED ITEMS
The Mayor and Council made announcements and reported on various events taking place in the
City. No action was taken.
COUNCILMEMBER COMMITTEE REPORTS - Pursuant to AB1234 – G.C. §53232.3(d)
Deputy Mayor Grosch gave an update on the recent meeting of the Regional Solid Waste
Association and briefly discussed state mandates to reduce organic waste.
STEVE VAUS
Mayor Vaus gave an update of the recent SANDAG meeting and reported that the board approved
to include several of the prioritized highway projects in the new vision for the Regional
Transportation Plan.
6.1 Consideration of a Fence Height Exception for Places of Worship
Mayor Vaus presented the item for Council consideration.
Joe St. Lucas spoke regarding the definition for “places of worship”.
Council concurred to direct staff to prepare an Ordinance amending the Poway
Municipal Code to allow taller fences and walls for places of worship.
STEVE VAUS and JOHN MULLIN
6.2 Status Update on the Vetting of the HOMES Proposal
Mayor Vaus and Councilmember Mullin presented an update of the HOMES (Home On
My Extra Space) Proposal that was introduced earlier this year to address affordable
housing and encourage the construction of granny flats for low-income tenants.
Councilmember Mullin highlighted the Feasibility Analysis and stated that the City could
potentially give housing fund loans to property owners that would agree to rent to low-
income tenants that qualify for Section 8 and are willing to commit to a 20-year loan with
the City.
Council discussion ensued.
Council consensus was obtained to continue exploring the program and report
back to Council at a future date.
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City of Poway – Minutes – July 16, 2019
7. CITY MANAGER ITEMS
None.
8. CITY ATTORNEY ITEMS
CLOSED SESSION
8.1 Conference with Labor Negotiators
Government Code Section 54957.6
Designated City Representatives: Chris Hazeltine, Wendy Kaserman, Jodene Dunphy
Employee Organizations: Poway Firefighters’ Association, Teamsters,
Management/Confidential Group
At the request of City Attorney Alan Fenstermacher, Mayor Vaus adjourned the meeting into
Closed Session at 9:13 p.m.
City Council came out of Closed Session at 9:43 p.m. and City Attorney Fenstermacher
announced that there was no reportable action taken.
ADJOURNMENT
The meeting adjourned at 9:43 p.m.
________________________________
Faviola Medina, CMC
City Clerk
City of Poway, California
9 of 9 August 20, 2019, Item #1.3