2019 10-15CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
October 15, 2019
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL John Mullin, Barry Leonard, Caylin Frank, Dave Grosch, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Faviola Medina; Community Services Director Brenda Sylvia;
Development Services Director Bob Manis; Finance Director Aaron Beanan; Human
Resources/Risk Management Director Jodene Dunphy; Interim Director of Public Works Eric
Heidemann; Fire Chief Jon Canavan; Captain Jeff Duckworth, Sheriffs Department.
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Grosch led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus led a moment of silence.
PRESENTATION
Mayor Vaus presented Deputy James Budd with a plaque in recognition of being selected as
Poway Sheriff's Station Deputy of the Quarter.
Councilmember Frank presented proclamations to PUSD Board Member T.J. Zane, PUSD
Director Barbara Scholl, and Prevention Specialist Cindy Hicks representing Poway Unified
School District, in recognition of October 2019 "Red Ribbon Week" and "Character Counts".
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PUBLIC ORAL COMMUNICATIONS
Ed Franklin representing the Poway Chamber of Commerce gave a brief chamber state of the
union address and spoke regarding upcoming events.
Pete Neild expressed concerns regarding Vantage Point.
Yuri Bohlen requested that Councilmember Frank should recuse herself from City business
involving water.
Chris Olps invited Council to attend the grand opening of Wing Stop on October 16, 2019.
Joe St. Lucas suggested that staff PowerPoint presentations be made available to the public prior
to City Council meetings.
1. CONSENT CALENDAR
Motioned by Deputy Mayor Grosch, seconded by Councilmember Mullin to approve
Consent Calendar Items 1.1 through 1.5. Motion carried by the following roll -call vote:
Ayes: Mullin, Leonard, Frank, Grosch, Vaus
Noes: None
Absent: None
1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda
1.2 Ratification of Warrant Registers for the Periods of September 2, 2019 through September
6, 2019, and September 9, 2019 through September 13, 2019
1.3 Approval of the September 17, 2019 Regular City Council Meeting Minutes
1.4 Approval of Consultant Agreement with Infrastructure Engineering Corporation for Design
Services for the Water Treatment Plant Clearwell Distribution Flow Meter Project; RFP No.
20-005
1.5 Award of Contract to L.C. Paving & Sealing, Inc., for the FY 18/19 ADA Barrier Removal;
Lake Poway Pathways Project; Bid No. 20-003
2. ORDINANCE
None.
3. PUBLIC HEARING
None.
4. STAFF REPORT
4.1 Award of Contract to EC Constructors, Inc. for the Mickey Cafagna Community Center
Project; Bid No. 20-004
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City of Poway — Minutes — October 15, 2019
City Engineer Tom Frank presented the report along with a slideshow presentation. Mr.
Frank stated that the project will demolish and construct a new community center that will
create a shared -use, multi -generational facility to serve the entire community along with
flexible spaces to accommodate various types of programming. Mr. Frank discussed the
Hybrid and the Hybrid Plus floorplans and stated that the project's remaining budget is
$11,867,596 which is sufficient to fund either of the two options. He further added that the
City received eight bids and is recommending that contract be awarded to the lowest bidder,
EC Constructors, Inc. Additionally, Mr. Frank explained that the total project cost including
furniture, equipment, related fees and a 10 percent contingency for the Hybrid floorplan is
$10,356,155 and $11,768, 515 for the Hybrid Plus floorplan. He stated that construction is
scheduled to begin November 2019 with an anticipated completion date in May 2021 and
that senior center activities have been temporarily relocated to leased space at a church
located off Pomerado Road. He explained that staff will revise the construction contract
based on the floor plan selected.
Cynthia Elizondo, President of the Board of Directors Poway Valley Senior Citizens
Corporation, spoke in support of the Hybrid Plus floorplan.
Chris Olps expressed concerns with the project schedule.
Yuri Bohlen questioned what would happen and where would residents go for shelter in the
event of a disaster while the community center is under construction.
The following speakers filled out a speaker slip in support of the Hybrid Plus floorplan but
did not wish to speak: Mary Caraway, Diane Robie, Joe St. Lucas, Pat Schultz and Liz
Papineau.
During discussion, Council expressed support for the 22,587 square -foot Hybrid Plus
floorplan and thanked staff and the Mickey Cafagna Ad Hoc Committee for all their hard
work, dedication and efforts that went into the project.
Motioned by Councilmember Mullin, seconded by Councilmember Frank to award the
contract to EC Constructors, Inc. for the Mickey Cafagna Community Center Project;
Bid No. 20-004 for the base -bid plus additive alternate 1 (Hybrid Plus floorplan), for a
total bid amount of $9,859,559. Motion carried unanimously.
5. WORKSHOP
5.1 Water and Wastewater Rate Study and Public Workshop
Finance Director Aaron Beanan presented the report along with a slideshow presentation
discussing the evaluation of the City's current water and wastewater rates, and the nine
water rate structures and four wastewater rate structures presented for Council
consideration. In addition, Mr. Beanan stated that staff is proposing a two-year rate setting
process. He further added that the formal Comprehensive Cost of Study (COSS) report
outlining the methodology, cost of service, financial plan and rate design will be prepared
by Raftelis Consultants once water and wastewater rate structures have been narrowed
down by Council. Mr. Beanan concluded that a second workshop further discussing the
options for water and sewer rate structures is scheduled for November 19, 2019.
Additionally, setting the public hearing date for the chosen structures, as a result of the two
workshops, will be held on January 7, 2020.
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City of Poway — Minutes — October 15, 2019
Peter De Hoff spoke in favor of the current water rate structure and encouraged Council to
consider the most equitable option with the smallest overall cost differences to as many
residents.
Elaine Gillum spoke against all of the options presented and suggested that sewer rates be
based on the previous year's winter -spring usage.
Mike Fry expressed concerns with the options presented and recommended installation of
second water meters in homes to monitor outdoor water use.
Chris Olps spoke regarding past water conservation efforts during a drought.
Joe St. Lucas spoke regarding the average summer and winter usage and the varying tier
structures.
Dan KraII requested a tool that allows customers to see how the options will impact their
bills.
Pete Babich spoke in favor of Option 3b for water and Option 2b for wastewater and supports
the two-year rate setting process.
Marianna Bacilla did not wish to speak and was neutral on the item.
Council discussion ensued regarding the preferred rate structure options. Council directed
staff to focus on Option 2b and Option 2c for water rates, and narrowed down wastewater
rate structures to Option 2b and 2c, eliminating the flat rate option for wastewater. Council
also indicated a reserve set to 180 days of operating expenditures was too high and felt four
months would be more appropriate. In addition, Council requested staff to follow-up with an
online tool to assist its customers in understanding how the narrowed down options would
impact their water bills.
Council received and filed the report as an informational item. No action was taken.
6. MAYOR AND CITY COUNCIL -INITIATED ITEMS
The Mayor and Council made announcements and reported on various events taking place in the
City. No action was taken.
COUNCILMEMBER COMMITTEE REPORTS - Pursuant to AB1234 — G.C. §53232.3(d)
Councilmember Mullin gave an update on the recent meeting of the Metro Wastewater
Commission and reported on the status of the Pure Water San Diego Program.
Councilmember Frank gave an update on the recent Metropolitan Transit System Board meeting
and reported on the MTS Elevate SD 2020 sales tax measure.
7. CITY MANAGER ITEMS
None.
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City of Poway — Minutes — October 15, 2019
8. CITY ATTORNEY ITEMS
8.1 Conference with Legal Counsel — Anticipated Litigation
Government Code § 54956.9(d)(2) — one (1) case
8.2 Conference with Real Property Negotiator (Gov. Code 54956.8)
Property: APN 278-450-2700
City Negotiator: City Manager Chris Hazeltine
Persons with whom the City Negotiator May Negotiate: Best Best & Krieger; Ron Little
Under Negotiation: Price and Terms of Payment
At the request of City Attorney Alan Fenstermacher, Mayor Vaus adjourned the meeting into
Closed Session at 9:56 p.m.
City Council came out of Closed Session at 10:19 p.m. and City Attorney Fenstermacher
announced that by a 5-0 vote, the City Council authorized the City Manager to enter into
settlement agreements to resolve claims related to the Espola Road Safety Improvements
Project.
ADJOURNMENT
The meeting adjourned at 10:19 p.m.
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Faviola ' edi a, CMC
City Clerk
City of Poway, California