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02-18-20 Agenda PacketAG EN DA Poway Ci ty Counci l Council Chamber I 13325 Civic Center Drive I Poway, CA I 92064 February 18, 20 20 I 7 p .m. Thank you for participating in your local government and the City of Poway council meetings. Meetings I Regular City Counc il meetings are held on the first and third Tuesday of the month at 7:00 p.m. Public Meeting Access I Regular City Council meet ings are broadcast live on Cox Channe l 24 and Spectr um Channel 19. Council meeting videos are archived and available for viewing on the City's website at www.poway.org/counci lmeetings. Agenda Materials I This agenda contains a brief summary of each item the Council will consider. The Agenda and Agenda Packet is posted seven (7) days prior to regular City Council meetings and are avai lable for viewing on the City's website at www.poway.org or in the City Clerk's office of City Hall, 13325 Civic Center Drive. Sign up at www.poway.org to receive email notifications when City Council agendas are published online. Items listed on the agenda with a"#" symbol are in preparation. Speakers I Persons wishing to address the Council on matters not on the agenda may do so under Public Comment. Those wishing to speak on items on the agenda may do so when the item is being considered. Please submit your Comment Card to the City Clerk prior to the meeting or the announcement of the item. You may speak up to three (3) minutes. The Mayor may reduce this t i me if there are a large number of speakers. American Disabilities Act Title II I In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Title II. Any person with a d isab i lity who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk's office 858.668.4530 at least 24 hours prior to the meeting. Reminder I As a courtesy to all attendees, please silence all electronic devices and engage in conversations outside the Council Chamber. The City Council also sits as the City of Poway Planning Commission, Poway Housing Authority, Public Financing Authority and Successor Agency to the Poway Redevelopment Agency Steve Vaus Mayor Caylin Frank Deputy Mayor Dave Grosch Counci lmernber Barry Leonard Councilmember Jo hn Mullin Councilmember CALL TO ORDER: ROLL CALL: PLEDGE OF ALLEGIANCE: MOMENT OF SILENCE: PRESENTATION: PUBLIC COMMENT: In acco rdance with State law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take action on any issue not included on the agenda. You may speak up to three (3) minutes. Speakers have one opportun ity to address the Council under Public Comment. CONSENT CALENDAR: The Consent Calendar may be enacted in one motion by the Council w ith a Roll Ca ll Vote without discussion unless a Councilmember, a member of the public, or City Manager requests that an item be removed for discussion. WAIVER OF ORDINANCE TE XT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 1. Ratification of Warrant Registers for the Periods of January 6, 2020 through January 10, 2020; and January 13, 2020 through January 17, 2020 2. Approval of the January 21, 2020 Regular City Council Meeting Minutes 3. Facility Use Agreement Between the City of Poway and the Poway Girls Softball League for Use of Aubrey Park Softball Facility 4. Acceptance of the Buehler Reservoi r Rehabilitation Project; Bid No. 19-001 w ith AMP United LLC, as Complete 5. Acceptance of the FY 18/19 ADA Barrier Removal -Lake Poway Pathways Project; Bid No. 20-003 with LC. Paving & Sealing, Inc., as Complete 6 . Award of Agreement to South Coast Automation Systems Inc., for As-Needed SCADA System Maintenance Services; RFP No. 20-013 7 . Award of Contract to Nth Generation Computing, Inc. for the City Hall Server Refresh Project, RFP No. 20-015 8. Resolution Terminating Bid Process for the Water Valve Replacement Project; Bid No. 20-009 RDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION: 9. Second Reading and Adoption of Ordinance No. 839 entitled "An Ordinance of the City of Poway, Cal ifornia, Amendi ng Chapter 5.02 (Business Certificates) of the Poway Municipal Code" City Manager's Recommendation: It is recommended that the City Council adopt Ordinance No. 839. PUBLIC HEARINGS: None. STAFF REPORTS : 10. Cap ital Improvement Program Update City Manager's Recommendation: This is an informational item and there is no recommended action. WORKSHOPS: None. COUNCIL-INITIATED ITEMS: JOHN MULLIN 11. Discussion of Transient Occupancy Tax and other Revenue Generated by New Development COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB 1234 -(G.C. 53232(d)) CITY MANAGER ITEMS: CITY ATTORNEY ITEMS: (Including any public r eport of any action taken in closed session) AD!OURNMENT State of California County of San Diego ) ) 55. ) AFFIDAVIT OF POSTING I, Faviola Medina, CMC, City Clerk of the City of Poway, hereby declare under penalty of perjury that this notice of a Regular Meetin as called by the City Council of the City of Poway was posted and provided on February 11, 2020 at 5:30 p.m. 1d eeting to be held at 7:00 p .m., February 18, 2020, in the Poway City Council Chambers, 13325 Civic C er rive Poway, California. Said notice was posted on the Bulletin Board at the entrance to City Hall. February 18, 2020, Item #1 AGENDA REPORT C ity of Poway DATE: TO: FROM: CONTACT: February 18, 2020 Hono r able Mayor and Members of the City Council Aaron Bea nan, Director of Finance fr) Stacey Tang, Finance Manager 8f (858) 668-4426 or stang@poway.org CITY COUNC IL SUBJECT: Ratification of Warrant Registers for the Periods of January 6, 2020 through January 10, 2020; and January 13, 2020 through January 17, 2020 Summary: The attached warrant register reports for the periods of January 6, 2020 through January 10, 2020; and January 13, 2020 through January 17, 2020, are submitted to the City Council for ratification/a pproval. Recommended Action: It is recommended t hat the City Council ratify/approve the attached wa rrant registers. Discussion: Weekly registers of audited demands are periodically submitted to the City Council by the Director of Finance for ratification/approval. Date January 6, 2020 through January 10, 2020 Amount $609,918.62 Warrants for amounts in excess of $100,000 for this period include: Warrant I Payroll 01/03/20, Retirement Date January 13, 2020 through January 17, 2020 1 of 22 Check Number ) 905423 Amount $9,159,996.61 Amount 1 $ 132,232.78 February 18, 2020, Item #1 Warrants for amounts in excess of $100,000 for this period inc lude: Warrant Check Number Amount Reclaimed Water 08/02/19-09/03/19 409022 $ 156,976.29 Metropolitan Sewerage System: Reconciliation of FY17 Flows 409023 $ 342,678.00 Federal Farm Credit Bank Investment Purchase 905425 $2,024,933.89 Cit ibank Corp Investment Purchase 9'05426 $1,508,354.55 Payroll 01 /17 /20 905427 $ 536,634.74 Cisco Investment Purchase 905439 $1,083,560.97 Fannie Mae Investment Purchase 905440 $2,960,565.05 Environmental Review: This action is not subject to review under the California Environmental Qual ity Act (CEQA). Fiscal Impact: The total amount of warrants for the period of January 6, 2020 through January 10, 2020 is $609,918.62 . The total amount of warrants for the period of January 13, 2020 through January 17, 2020 is $9,159,996.61 . Public Notification: None. Attachments: A. Warrant register for the period of January 6, 2020 through January 10, 2020 B. Warrant register for the period of January 13, 2020 through January 17, 2020 Reviewed/ Approved By: wia~::::- Assistant City Manager 2of 22 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager February 18, 2020, Item #1©) The City of Poway Director of Finance Submits the Following Register of Demands Run Date: 30-Jan-20 for the period 116/2020 -1/10/2020 and Recommends its Ratification/Approval: " w 0 Check Check Payee/ -ti Description Org Project N Number Date Vendor# PayeeNendor Name Invoice Number Object Check Amount N 408896 09-Jan-20 506 AO REED&CO 96569 HVAC Maintenance 206020 43020 $1,078.66 408898 09-Jan-20 6 AGRICULTURAL PEST CONTROL 516985 Pest Control 414040 41200 $855.00 408889 09-Jan-20 999998 AGUILAR, GILBERTO 1/20 -Aguilar Reimburse D3 Renewal, 4/1/20-4/1/23 401060 49240 $120.00 408899 09-Jan-20 196 AIRGAS USA, LLC 9096144485 Medical Oxygen 503050 47500 $142.85 9096144487 Triple antibiotic 402060 47500 $15.01 9096088631 Hydrocortisone, Tourniquet 402060 47500 $11.57 9096088631 Hydrocortisone, Tourniquet 410060 47500 $67.06 9096088633 Pain Stoppers 402060 47500 $15.88 9096088633 Pain Stoppers 410060 47500 $15.88 9096088632 First Aid Kit Refills 414040 47500 $43.37 9096088632 First Aid Kit Refills 413010 47500 $17.72 9096088632 First Aid Kit Refills 410060 47500 $130.15 l> 9096088632 First Aid Kit Refills 402060 47500 $65.99 -t -t l> 9096088632 First Aid Kit Refills 401060 47500 $72.90 n :c Total for Check 408899: $598.38 s:: m 408890 09-Jan-20 999998 ALARCON, ANA 1/20 -Alarcon Clerk New Law: Alarcon 101010 14010 $432.36 z -t l> 1 /20 Alarcon Clerk New Law: Alarcon 101010 14010 $55.44 1 /20 -Alarcon Clerk New Law: Alarcon 101010 31010 $103.24 Total for Check 408890: $591.04 408900 09-Jan-20 577 ALLIANT INSURANCE SERVICES, INC. CSD Ins Q4-2019 Special Event Ins 4th Qtr 2019-CSD F1000 86320 .. $5,348.00 408901 09-Jan-20 683 ALLSTAR WATER SYSTEMS, INC. 312997 Station 3 water system 501050 43040 $103.44 312998 Station 1 water system 501050 43040 $95.36 Total for Check 408901: $198.80 408892 09-Jan-20 999997 AMERICAN ASPHALT SOUTH INC 49901600-42 Closing Bal Refund: Deposit #49901600-42 F5100 86620 $1,200.00 49901600-42 Closing Bal Refund: Deposit #49901600-42 F5100 81020 ($666.67) Total for Check 408892: $533.33 408902 09-Jan-20 1644 AMP UNITED LLC 2190152-PP12 Buehler Reservoir Rehabilitation 80005106 P5100 $28,167.55 408903 09-Jan-20 21 ARAMARK REFRESHMENT SERVICES 1634595 Coffee 500050 47600 $149.46 1634596 Coffee and Tea 400060 47600 $128.45 1630074 Coffee, tea, cups, creamer 400060 47600 $276.71 Total for Check 408903: $554.62 February 18, 2020, Item #1Register of Demands: Warrants from 1/6/2020 -1/10/2020 Page: 2 of 10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount ~ 408904 09-Jan-20 738 ASCAP 500600912-2020 2020 Annual Music License 200020 49240 $363.00 0 408905 09-Jan-20 1661 ASHLEY'S PARTY RENTALS INC. 10018 Winter Festival Heater Rental 208020 49360 $1,128.79 ..... N N 408906 09-Jan-20 835 AT&T 14086867 BAN 939103163111/24/19-12/23/19 421040 22000 $19.72 40890~ 09-Jan-20 835 AT&T 14086865 BAN 9391031630 11/24/19-12/23/19 423040 22000 $21.38 408908 09-Jan-20 835 AT&T 14086689 BAN 939102653811/24/19-12/23/19 414040 22000 $21.38 408909 09-Jan-20 835 AT&T 14086688 BAN 9391026534 11/24/19-12/23/19 414040 22000 $21.38 408910 09-Jan-20 835 AT&T 14086704 BAN 9391026570 11/24/19-12/23/19 414040 22000 $21.38 408911 09-Jan-20 835 AT&T 14086696 BAN 9391026561 11/24/19-12/23/19 208020 33010 $41.64 408912 09-Jan-20 835 AT&T 14086702 BAN 939102656811/24/19-12/23/19 420140 22000 $42.90 408913 09-Jan-20 835 AT&T 14086699 BAN 9391026564 11/24/19-12/23/19 201020 33010 $60.84 408914 09-Jan-20 835 AT&T 14086700 BAN 9391026565 11 /24/19-12/23/19 FS3 501050 33010 $60.84 408915 09-Jan-20 835 AT&T 14086690 BAN 939102655511/24/19-12/23/19 207020 33010 $60.84 408916 09-Jan-20 835 AT&T 14013457 BAN 9391053607 11 /10/19-12/09/19 202020 33010 $61.15 408917 09-Jan-20 835 AT&T 14086698 BAN 939102656311/24/19-12/23/19 402060 33010 $80.56 408918 09-Jan-20 835 AT&T 14097788 BAN 9391026553 11 /27 /19-12/26/19 FS2 501050 33010 $100.30 408919 09-Jan-20 835 AT&T 14074248 BAN 939105036611/20/19-12/19/19 430050 23010 $1,048.97 408920 09-Jan-20 31 AZTEC TECHNOLOGY CORP 81937 Storage Container 80004200 P0000 $4,013.69 408921 09-Jan-20 408 BOOT WORLD INC 24576 FY20 Boot Allowance: Wille (Dock Attendant) 202020 49280 $200.00 24803-2 FY20 Boot Allowance: Caswell 202020 49280 $174.53 Total for Check 408921: $374.53 408922 09-Jan-20 2067 C&W DIVING SERVICES, INC INV19-335 Work Order #2259: three man dive 402060 47900 EM001 $7,200.00 408923 09-Jan-20 55 CALOL YMPIC SAFETY 382731-1 Vests F1000 81350 $1,737.79 905423 07-Jan-20 788 CALPERS PERS EFT PE2020-01 PERS EFT PE2020-01 F1000 87100 $132,232.70 PERS EFT PE2020-01 PERS EFT PE2020-01 111010 13140 $0.08 Total for Check 905423: $132,232.78 408924 09-Jan-20 532 CANNON PACIFIC SERVICES, INC 151092 Street Sweeping 411040 43320 $137.06 408925 09-Jan-20 889 CHEMTRADE CHEMICALS 92806013 Aluminum Sulfate, 12/18/19, 23.790 tons 402060 45200 $4,872.13 CORPORATION 92806014 Aluminum Sulfate, 12/6/19, 24.230 tons 402060 45200 $5,078.62 Total for Check 408925: $9,950.75 408926 09-Jan-20 1694 COAST AL APPLIANCE 841903 City Hall: ice clear from downspouts 415010 41200 $130.00 408927 09-Jan-20 108 CULLIGAN WATER CONDITIONING 1153906 Softener Equipment Rental Jan. 2020 402060 49360 $294.00 408928 09-Jan-20 43 D & D SERVICES INC. 100630 Dead Animal Disposal Services -December 301030 41200 $1,940.00 2019 905417 06-Jan-20 942 DEPT. OF CHILD SUPPORT SERVICES CLD WH PE2020-01 Payroll Garnishment F1000 86150 $2,234.74 February 18, 2020, Item #1Register of Demands: Warrants from 1/6/2020 -1/10/2020 Page: 3of10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount u, 408930 09-Jan-20 455 DIAMOND ENVIRONMENTAL SERVICES 0002365737 Winter Festival Portable Toilets and Sinks 208020 49360 $769.60 0 Rental """' 0002365736 Winter Festival Fencing Rental 208020 49360 $400.00 N N Total for Check 408930: $1,169.60 408929 09-Jan-20 424 D-MAX ENGINEERING INC 5335 SW Pollution Plan: November 2019 308040 41200 $1,340.36 5341 Jurisdictional Runoff Mgmt. Plan -November 308040 41200 $1,556.50 2019 Total for Check 408929: $2,896.86 905416 06-Jan-20 97 EMPLOYMENT DEVELOPMENT CAL WH PE2020-01 CAL W/H EFT PE2020-01 F1000 86170 $26,660.94 DEPARTMENT 905418 06-Jan-20 2058 EMPLOYMENT DEVELOPMENT PPE 12/29/19 Payroll Garnishment F1000 86150 $147.30 DEPARTMENT 408931 09-Jan-20 101 ESGIL LLC DEC2019 Fire Building Permit and Inspection Fees 502050 17050 $21,099.95 408932 09-Jan-20 1189 EYE/COMM, INC. 53276 Extended Public Noticing -CUP19-010/DR 19-301030 41200 $471.60 007 53275 Extended Public Noticing -SPA19-001/DR19-301030 41200 $1,612.93 003 Total for Check 408932: $2,084.53 408933 09-Jan-20 102 FEDEX 6-873-70897 Return equipment/replacement 503050 43080 $15.19 408934 09-Jan-20 116 FERGUSON WATERWORKS 0699445 Adjust wrench F1000 81350 $1,086.77 408935 09-Jan-20 104 FIRE ETC. 137470 Rope Rescue Hardware 501050 47500 $1,400.75 408936 09-Jan-20 120 GRAINGER INC 9396797988 Electrical Parts 402060 43080 $193.33 9396871007 Electrical Supplies 402060 43080 $313.22 9397800542 Handheld LED Light 402060 47500 $163.03 9400080439 Windsock and Wash Bottle 402060 47600 $188.03 Total for Check 408936: $857.61 408893 09-Jan-20 999997 GREGG, JENNIFER 48809600-12 Closing Bal Refund: Overpay #48809600-12 F5100 81020 $159.16 408937 09-Jan-20 566 HACH COMPANY 11775697 SC200 Controller Maintenance 402060 43080 $796.00 11775695 SC200 Controller Maintenance 402060 43080 $847.65 Total for Check 408937: $1,643.65 408938 09-Jan-20 483 HANSON AGGREGATES PACIFIC SOUTHWEST, INC 2081813 Asphalt 411040 45900 $411.36 408939 09-Jan-20 123 HARRINGTON INDUSTRIAL PLASTICS INC 004K2211 PVC Piping and Fittings 402060 43080 $50.26 408940 09-Jan-20 152 HOME DEPOT COMMERCIAL ACCOUNT 8350476 R-8 Radio Hatch Switch Mixer 402060 43080 $210.45 9350462 R-8 temp tank drain valve, Unit 71 Sump Pump 402060 43080 $122.55 9340418 Respirators 411040 47600 $51.66 8350474 Tarp 412040 47600 $59.24 February 18, 2020, Item #1Register of Demands: Warrants from 1/6/2020 -1/10/2020 Page: 4of10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount CJ'\ 408940 09-Jan-20 152 HOME DEPOT COMMERCIAL ACCOUNT 0350415 Work Order 236153: repair supplies 415010 47600 $59.97 0 9191863 Refund 0350415 415010 47600 ($29.09) """ N N 5340388 Work Order 236150: repair supplies 415010 47600 $55.87 1340321 Shop and truck supplies 415010 47600 $26.31 9340417 Work Order #236150: repair supplies 415010 47600 $11.81 9350468 Work Order 236186: repair supplies 415010 47600 $21.58 Total for Check 408940: $590.35 408941 09-Jan-20 1393 ICE-AMERICA 1017 Winter Festival 2020 Skate Rental 208020 49360 $4,620.00 408942 09-Jan-20 644 INFOSEND 164130 Mailing Statements 12/05/19-12/16/19 112010 33020 $1,224.22 164130 Mailing Statements 12/05/19-12/16/19 112010 41200 $700.93 164567 Mailing Statements 12/17/19-12/31/19 112010 33020 $1,284.50 164567 Mailing Statements 12/17/19-12/31/19 112010 41200 $759.39 Total for Check 408942: $3,969.04 408943 09-Jan-20 1529 INFRASTRUCTURE ENGINEERING 12189 Treatment Plant Engineering Design 80005106 P5100 $2,580.00 CORPORATION 12132 Clearwell Distribution 80005106 P5100 $440.00 Total for Check 408943: $3,020.00 408944 09-Jan-20 347 ITRON, INC. 540790 Itron Maintenance 112010 41200 $949.09 540790 Itron Maintenance 112010 43080 $923.25 Total for Check 408944: $1,872.34 408945 09-Jan-20 1363 JEFF KATZ ARCHITECTURAL 19404 Construction Documents Design 80004200 P0000 $19,641.18 CORPORATION 408946 09-Jan-20 757 KOi CITY INC 019-803 Weekly Maintenance December 414040 41200 $300.00 408947 09-Jan-20 1011 KRONOS INC. 11544294 Telestaff Phone Lines 501050 33010 $105.55 408948 09-Jan-20 391 LIFE-ASSIST, INC. 963493 Medical Supplies 503050 47400 $617.64 963491 Medical Supplies 503050 47400 $128.49 963702 Medical Supplies 503050 47400 $802.40 Total for Check 408948: $1,548.53 408949 09-Jan-20 933 MAIL DISPATCH 190444 Mail Courier Service: Jan 2020 114010 41200 $1,350.00 905407 06-Jan-20 616 MANUFACTURERS & TRADERS TRUST 457 PPE 12/19/19 ICMA 457 deferred comp deductions PPE F1000 86120 $29,241.08 CO. BANK 12/19/19 905408 06-Jan-20 616 MANUFACTURERS&TRADERSTRUST 457R PPE 12/19/19 ROTH 457 deferred comp PPE 12/19/19 F1000 86120 ,, $3,994.13 CO. BANK 905410 06-Jan-20 616 MANUFACTURERS&TRADERSTRUST ROTH PPE 12/29/19 ROTH IRA employee contributions PPE F1000 86220 $225.00 CO. BANK 12/29/19 905411 06-Jan-20 616 MANUFACTURERS & TRADERS TRUST RHS PPE 12/29/19 Retirement Health Savings Plan F1000 87004 $1,662.86 CO. BANK (Safety)PPE 12/29/19 February 18, 2020, Item #1Register of Demands: Warrants from 1/6/2020 -1/10/2020 Page: 5of10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount ..... 9054091 06-Jan-20 616 MANUFACTURERS & TRADERS TRUST 401A PP 12/29/19 401A employer contributions for PPE 12/29/19 F1000 86130 $11,269.61 0 CO. BANK ..... MA TT PARKER HAY COMPANY Winter Festival 2020 Hay Rental 208020 49360 $2,142.40 N 408950 09-Jan-20 1648 5192 N 408951 09-Jan-20 758 MAUREEN KANE & ASSOCIATES, INC. TTC-JO-03/10-13 TTC Series 300 03/10-03/13 J Pernicano 101010 14010 $1,550.00 408894 09-Jan-20 999997 MILLER, RANDALL 34 704000-03 Closing Bal Refund: Overpay #34704000-03 F5100 81020 $518.78 408952 09-Jan-20 1687 MUNICIPAL ALARM TRACKING 86 False Alarm Tracking: December 2019 301030 41200 $1,480.00 408953 09-Jan-20 175 NAPA AUTO PARTS/POWAY 418503 Work Order 236148: repair supplies 415010 47600 $5.37 419839 Diesel Exhaust Fluid 413010 47900 $86.09 419720 Unit 2: Parts 413010 47900 $58.71 419656 Unit 2: Gas Cap 413010 47900 $19.37 418364 Unit 19A: Air Filters 413010 47900 $53.03 417948 Credit: Filter Kit 413010 47900 ($18.97) Total for Check 408953: $203.60 408954 09-Jan-20 565 NEAL ELECTRIC, INC 73243 Lake Poway Dock: electrical repair 415010 41200 $716.73 73251 Old Poway Park: lighting 415010 41200 $318.00 73287 Lake Poway pier breaker repair 415010 41200 $318.00 73289 Veteran's Park: light repair 415010 41200 $410.79 Total for Check 408954: $1,763.52 408955 09-Jan-20 527 NINYO & MOORE 234440 Testing Services 80004200 P0000 $2,590.50 408956 09-Jan-20 1392 NV5 INC. 147138 Design Services 80004200 P0000 $6,283.50 408957 09-Jan-20 84 OFFICE DEPOT BUSINESS SERVICES 419660005-001 Office supplies 501050 15020 $236.24 DIVISION 419660005-001 Office supplies 500050 49040 $9.99 419660005-001 Office supplies 500050 47100 $16.31 419660005-001 Office supplies 500050 47100 $27.78 419660005-001 Office supplies 501050 47100 $71.09 419660005-001 Office supplies 500050 47200 $3.44 419660005-001 Office supplies 500050 47200 $5.92 419660005-001 Office supplies 500050 47200 $3.61 419660005-001 Office supplies 500050 49040 $39.96 421124192-001 Office Supplies 111010 47100 $4.32 421124192-001 Office Supplies 110010 47100 $4.33 421124192-001 Office Supplies 112010 47100 $19.33 421124192-001 Office Supplies 114010 47100 $44.17 421429817-001 Office Supplies 410060 47100 $11.52 February 18, 2020, Item #1Register of Demands: Warrants from 1/6/2020 -1/10/2020 Page: 6of 10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount 00 408957 09-Jan-20 84 OFFICE DEPOT BUSINESS SERVICES 421427526-001 Office Supplies 401060 47100 $44.17 0 DIVISION .... 421427526-001 Office Supplies 410060 47100 $8.61 N N 421504076-001 Toner/ Toner Drum for BC office 501050 47100 $319.97 425084,485-001 Office Supplies 402060 47100 $157.78 425108918-001 Office Supplies 402060 47100 $64.64 413839351-001 Winter Festival Craft Supplies 208020 47600 $95.65 414412533-001 Office Supplies 208020 47100 $341.43 413833673-001 Winter Festival Craft Supplies 208020 47600 $217.83 414459698-002 Office supplies 112010 47100 $48.13 Total for Check 408957: $1,796.22 408958 09-Jan-20 1757 ONE RING NETWORKS, INC INV000000332533 City Hall Backup Internet: Jan 2020 114010 22000 $499.00 408959 09-Jan-20 233 ONESOURCE DISTRIBUTORS S6312907.001 Pump Packing and Seals, LS-4 Generator Wire 403070 43080 $2,177.89 Ends 408960 09-Jan-20 896 PALOMAR BACKFLOW PREVENTION 5686 Backflow Prevention 420140 41200 $42.00 SPECIALIST, INC. 5686 Backflow Prevention 421040 41200 $42.00 5686 Backflow Prevention 423040 41200 $42.00 5686 Backflow Prevention 425040 41200 $42.00 Total for Check 408960: $168.00 408961 09-Jan-20 194 PARKHOUSE TIRE INC 3010309152 Unit 2 -Tires 413010 47900 $1,019.52 408962 09-Jan-20 747 PLUMBERS DEPOT INC. PD-44107 Vactor maintenance 412040 43080 $1,006.44 408963 09-Jan-20 536 POLLARD WATER 0156269 Work Order #2259 Portable Turbidity Meter 402060 47900 EM001 $1,411.46 408964 09-Jan-20 265 POWAY FIREFIGHTERS ASSOCIATION DUES PPE 12/29/19 Fire Association dues for PPE 12/19/19 F1000 86100 $2,477.20 408965 09-Jan-20 1058 R & B PINTO PROPERTIES LLC LKCONC 12/23-12/29 Wkly Lk Cone 12/23/19-12/29/19 F1000 86360 $2,947.28 408966 09-Jan-20 614 RANCHO BERNARDO PRINTING, INC 43832 Winter Festival Special Needs Flyers 208020 49220 $42.02 408967 09-Jan-20 200 RAYNE WATER CONDITIONING 8303-12/12/19-1 /8/20 Pool Water Conditioning 203020 41200 $152.82 408968 09-Jan-20 1669 RELIANT AQUARIUM DESIGN INC. 26530 Library Aquarium Maintenance 206020 43040 $65.00 26612 Library Aquarium Maintenance 206020 43040 $65.00 Total for Check 408968: $130.00 408969 09-Jan-20 358 ROADONE A759684 Excavator move 412040 41200 $270.00 408971 09-Jan-20 221 SAN DIEGO GAS & ELECTRIC 75223801844-12/19 14445 Lake Poway Rd, 11/20/19-12/22/19, 402060 21056 $228.37 1,041 kWh 408970 09-Jan-20 218 SAN DIEGO GAS & ELECTRIC/SUNDRY 70037975983-12/19 Group Sundry Bill: Dec 2019 114010 21010 $2,324.07 70037975983-12/19 Group Sundry Bill: Dec 2019 208020 21010 $245.67 70037975983-12/19 Group Sundry Bill: Dec 2019 202020 21010 $2,240.17 February 18, 2020, Item #1Register of Demands: Warrants from 1/6/2020 -1/10/2020 Page: 7 of 10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount '° 408970 09-Jan-20 218 SAN DIEGO GAS & ELECTRIC/SUNDRY 70037975983-12/19 Group Sundry Bill: Dec 2019 204020 21010 $159.36 0 70037975983-12/19 Group Sundry Bill: Dec 2019 205020 21010 $478.43 """ N N 70037975983-12/19 Group Sundry Bill: Dec 2019 414040 21010 $209.77 70037975983-12/19 Group Sundry Bill: Dec 2019 421040 21010 $43.18 70037975983-12/19 Group Sundry Bill: Dec 2019 423040 21010 $33.71 70037975983-12/19 Group Sundry Bill: Dec 2019 425040 21010 $20.96 70037975983-12/19 Group Sundry Bill: Dec 2019 430050 21020 $202.21 70037975983-12/19 Group Sundry Bill: Dec 2019 501050 21010 $2,921.96 36194890059-12/19 Group Sundry Bill: Dec 2019 208020 21010 $5,414.16 36194890059-12/19 Group Sundry Bill: Dec 2019 203020 21010 $5,429.92 36194890059-12/19 Group Sundry Bill: Dec 2019 204020 21010 $883.78 36194890059-12/19 Group Sundry Bill: Dec 2019 205020 21010 $314.29 36194890059-12/19 Group Sundry Bill: Dec 2019 413010 21010 $835.46 36194890059-12/19 Group Sundry Bill: Dec 2019 402560 21010 $11.84 36194890059-12/19 Group Sundry Bill: Dec 2019 414040 21010 $607.88 36194890059-12/19 Group Sundry Bill: Dec 2019 421040 21010 $56.72 36194890059-12/19 Group Sundry Bill: Dec 2019 423040 21010 $80.40 36194890059-12/19 Group Sundry Bill: Dec 2019 424040 21010 $10.81 36194890059-12/19 Group Sundry Bill: Dec 2019 420140 21010 $76.44 36194890059-12/19 Group Sundry Bill: Dec 2019 430050 21020 $2,364.09 04944440039-12/19 Special Districts Group Bill 12/19 421040 21010 $67.65 04944~40039-12/19 Special Districts Group Bill 12/19 423040 21010 $44.07 04944440039-12/19 Special Districts Group Bill 12/19 424040 21010 $22.87 04944440039-12/19 Special Districts Group Bill 12/19 425040 21010 $32.84 04944440039-12/19 Special Districts Group Bill 12/19 426040 21010 $10.61 04944440039-12/19 Special Districts Group Bill 12/19 420140 21010 $107.25 04944440039-12/19 Special Districts Group Bill 12/19 424140 21010 $22.25 04944440039-12/19 Special Districts Group Bill 12/19 425140 21010 $22.46 04944440039-12/19 Special Districts Group Bill 12/19 421240 21010 $11.03 04944440039-12/19 Special Districts Group Bill 12/19 430050 21020 $1,362.81 Total for Check 408970: $26,669.12 408972 09-Jan-20 201 SAN DIEGO HUMANE SOCIETY AND 01-01-20-ACP Animal Control Services January 2020 200020 41010 $20,342.08 SPCA 408973 09-Jan-20 396 SAN DIEGO ICE CO. 00-9165217 Winter Festival 2020 Snow 208020 41200 $16,108.63 February 18, 2020, Item #1Register of Demands: Warrants from 1/6/2020 -1/10/2020 Page: 8of10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount -408974 09-Jan-20 420 SAN DIEGO POLICE EQUIPMENT 640454 Ballistic PPE-Rescue Task Force 501050 61999 $28,663.95 0 COMPANY INC 0 09-Jan-20 1470 SAN DIEGO STAGE & LIGHTING SUPPLY, ..... 408895 233971 Winter Festival Sound & Lighting Rental 208020 49360 $1,193.09 N INC. N 408975 09-Jan-20 568 SCRIPPS/POWAY FENCE BUILDERS, INC 1223201901 Silverset Park: fence repair 414040 41200 $720.00 408976 09-Jan-20 1516 SILVER MOON LIGHTING, INC. 2382 Rental of Holiday Lights 414040 41200 $400.00 408977 09-Jan-20 645 SO CAL SIGNS, INC. 7002 Council Name Plate CFrank 101010 47100 $36.80 408978 09-Jan-20 2098 SPECTRUM PUMPING SOLUTIONS LLC 729 Cornell Pump for Lift Station 3 403070 43080 $21,780.62 408979 09-Jan-20 1159 SUPERIOR GATE SERVICES 11549 Water Treatment Plant: gate service 415010 43040 $217.00 408980 09-Jan-20 1696 TRANSUNION RISK AND ALTERNATIVE 3081831-201912-1 Sheriff's Data Service: December usage 504050 41200 $186.60 DATA SOLUTIONS INC 408981 09-Jan-20 1894 TYLER BUSINESS FORMS I nvoice-41628 1095C IRC Copy 111010 47100 $120.79 905415 06-Jan-20 941 U.S. DEPT. OF THE TREASURY FED WH PE2020-01 FED W/H EFT PE2020-01 F1000 86180 $21,108.44 FED WH PE2020-01 FED W/H EFT PE2020-01 F1000 86160 $72,233.16 Total for Check 905415: $93,341.60 408982 09-Jan-20 236 UNDERGROUND SERVICE ALERT 18dsbfe 71 02 Dig Safe Board Fee, Dec. 2019 402560 57300 $69.47 122019532 Dig Safe Monthly Charges Dec. 2019 402560 49240 $122.20 Total for Check 408982: $191.67 408983 09-Jan-20 1580 UNIFIRST CORPORATION 361 0094014 Customer Services: Uniforms 112010 49280 $9.25 361 0094819 Customer Services: Uniforms 112010 49280 $9.25 361 0094824 Fire Station 2 Mats/Towels 501050 49280 $21.89 361 0094823 Fire Station 1 Mats/Towels 501050 49280 $29.88 361 0094825 Fire Station 3 Mats/Towels 501050 49280 $43.51 361 0094974 Uniforms Weekly Rental Fee 405060 49280 $5.44 361 0095834 Uniforms Weekly Rental Fee 405060 49280 $5.44 361 0095838 Uniforms Weekly Rental Fee 415010 41200 $8.54 361 0095838 Uniforms Weekly Rental Fee 402060 49280 $21.44 361 0095837 Uniforms Weekly Rental Fee 402560 49280 $32.45 361 0094975 Uniforms Weekly Rental Fee 403570 49280 $31.60 361 0095835 Uniforms Weekly Rental Fee 403570 49280 $31.60 361 0094977 Uniforms Weekly Rental Fee 402560 49280 $32.45 361 0094978 Uniforms Weekly Rental Fee 415010 41200 $8.54 361 0094978 Uniforms Weekly Rental Fee . 402060 49280 $21.44 361 0095839 Uniforms Weekly Rental Fee 401060 49280 $24.94 361 0094979 Uniforms Weekly Rental Fee 401060 49280 $24.94 February 18, 2020, Item #1Register of Demands: Warrants from 1/6/2020 -1/10/2020 Page: 9of10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount -408983 09-Jan-20 1580 UNIFIRST CORPORATION 361 0094982 Twin Peaks: Mats and Mops 415010 41200 $11.37 -0 361 0094984 Lake Poway Dock: Mats 415010 41200 $9.89 -ti N 361 0094981 Public Works: Mats 415010 41200 $6.45 N 361 0094980 North Parks: Uniforms 414040 49280 $26.60 361 0095679 South Parks: Mats and Uniforms 414040 49280 $61.05 361 0095679 South Parks: Mats and Uniforms 415010 41200 $32.78 361 0094976 Facilities: Uniforms 415010 49280 $14.35 361 0094972 Street's division: Uniforms 411040 49280 $36.48 361 0094971 Stormwater division: Uniforms 412040 49280 $21.78 316 0095840 North Parks: Uniforms 414040 49280 $26.60 361 0095832 Street's division: Uniforms 411040 49280 $36.48 361 0095831 Stormwater division: Uniforms 412040 49280 $21.78 361 0095841 Public Works: Mats 415010 41200 $6.45 361 0095842 Twin Peaks: Mats and Mops 415010 41200 $11.37 361 0095844 Lake Poway Dock: Mats 415010 41200 $9.89 361 0095836 Facilities: Uniforms 415010 49280 $14.35 361 0094973 Mats & Uniforms: Warehouse 415010 41200 $1.22 361 0094973 Mats & Uniforms: Warehouse 410060 49280 $4.14 361 0095833 Mats & Uniforms: Warehouse 415010 41200 $1.22 361 0095833 Mats & Uniforms: Warehouse 410060 49280 $4.14 361 0095830 Mats & Uniforms: Fleet 415010 41200 $8.81 361 0095830 Mats & Uniforms: Fleet 413010 49280 $46.02 361 0094970 Mats & Uniforms: Fleet 415010 41200 $8.81 361 0094970 Mats & Uniforms: Fleet 413010 49280 $46.02 Total for Check 408983: $830.65 408984 09-Jan-20 655 UNITED SITE SERVICES 114-9667551 B.S. Port Svcs 12/27/19-01/23/20 207020 41200 $268.71 144-9634031 Portable Restroom Services 414040 41200 $453.86 114-9664923 Training Tower restroom 501050 47900 $135.21 Total for Check 408984: $857.78 408985 09-Jan-20 246 UNITED STATES POSTAL SERVICE 01/06/20 Replenish Postage Meter/Acct 0000105426 114010 33020 $3,000.00 408986 09-Jan-20 321 VERIZON WIRELESS 9845204478 Community Outreach Coard Phone 11/29/19-103010 33011 $41.20 12/28/19 408987 09-Jan-20 321 VERIZON WIRELESS 9845204479 Customer Services: Cell Phones 11 /29/19-112010 33011 $269.25 12/28/19 February 18, 2020, Item #1Register of Demands: Warrants from 1/6/2020 -1/10/2020 Check Number ...a. 408988 N 0 --ti N N 905409 Check Payee/ Date Vendor# 09-Jan-20 474 06-Jan-20 616 PayeeNendor Name VIP JANITORIAL SERVICE VOID 408891 408989 09-Jan-20 999998 WALSH, ADAM 09-Jan-20 1340 408897 09-Jan-20 1598 WORLD ADVANCEMENT OF TECHNOLOGYFOREMSANDRESCUE ZARRABI, DARIA Invoice Number 5812 5812 5814 5813 401A PPE 12/29/19 401A PPE 12/29/19 1/20 -Walsh 1374 ABC1125J2 Director of Finance Approved: ___ /+<L-_·_·· _____ -________ _ Date: ___ 'l__,/.....,_'.7z_,_( 1-="---o ______ _ Description Janitorial Services Janitorial Services Janitorial Supplies Sanitary Supplies 401A employer contributions PPE 12/29/19 401A employer contributions PPE 12/29/19 Paramedic License Renewal EMS PT Reporting Software Winter Festival Air Bounce Rental Org 206020 415010 415010 206020 F1000 111010 503050 503050 208020 Page: 10of10 Object Project Check Amount 41400 $1,597.85 41400 $12,982.55 47200 $2,562.10 47200 $447.78 Total for Check 408988: $17,590.28 86130 78910 $0.00 $0.00 Total for Check 905409: $0.00 31040 41200 49360 $200.00 $1,094.00 $665.60 Register Total: $609,918.62 February 18, 2020, Item #1<ij) The City of Poway Director of Finance Submits the Following Register of Demands Run Date: 30-Jan-20 for the period 1/13/2020 -1/17/2020 and Recommends its Ratification/Approval: "' ...a. w 0 Check Check Payee/ """ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount N N 409000 17-Jan-20 888 211 SAN DIEGO INV243 CDBG 80002413 P2410 $3,132.24 409001 17-Jan-20 506 AO REED&CO 96275 HVAC Maintenance 206020 43020 $1,078.66 409002 17-Jan-20 6 AGRICULTURAL PEST CONTROL 517613 Facilities: pest control 415010 41200 $570.36 409003 17-Jan-20 196 AIRGAS USA, LLC 9967762386 CO2 Tank Rental 12/19 203020 49360 $115.95 9967766253 CO2 Tank Rental 12/19 203020 49360 $115.95 9096330748 Pool Carbon Dioxide 203020 45200 $134.52 Total for Check 409003: $366.42 409004 17-Jan-20 196 AIRGAS USA, LLC 9967672659 Truck and Medical Oxygen Rentals 501050 47600 $41.54 9967672659 Truck and Medical Oxygen Rentals 503050 47500 $1,498.80 9967672660 Airgas Rentals -Medical 503050 47500 $442.00 9096676325 Medical Oxygen 503050 47500 $265.42 9967672661 Airgas Rental -Training Tower 501050 47900 $54.09 l> 9967714346 SCBA Tank, Breathing Air 402060 47500 $132.43 -4 Total for Check 409004: $2,434.28 ~ n 409005 17-Jan-20 834 ALPHA-NUMERIC DESIGN, INC. 1508 2020 and zero file stickers 301030 47100 $28.55 ::c s:: 409006 17-Jan-20 418 ANTHEM BLUE CROSS m 000624359C Vision Insurance Premiums: January 2020 F1000 87371 $2,698.00 z 000624359C Vision Insurance Premiums: January 2020 F1000 87372 $49.84 -4 m Total for Check 409006: $2,747.84 409007 17-Jan-20 21 ARAMARK REFRESHMENT SERVICES 6293848 City Hall: Filter Replacement (4) 402060 47900 EM001 $341.29 6293875 Water Filter 402060 47900 EM001 $260.50 6293088 Water Filter 402060 47900 EM001 $179.71 Total for Check 409007: $781.50 409008 17-Jan-20 835 AT&T 14129813 BAN 9391063090 12/03/19 -01/02/20 410060 33010 $80.56 409009 17-Jan-20 835 AT&T 14087161 BAN 9391051949 -City Hall Net-11 /24/19-114010 22000 $552.48 12/23/19 409010 17-Jan-20 42 BENDIXEN, SUZANNE Ag Inspection 11/19 Farm MktAg Inspection 11/12/2019 205020 57300 $185.00 408995 17-Jan-20 999997 BOLANDER, RICHARD 20991120-04 Closing Bal Refund: Overpay #20991120-04 F5100 86620 $430.00 20991120-04 Closing Bal Refund: Overpay #20991120-04 F5100 81020 ($284.70) Total for Check 408995: $145.30 409011 17-Jan-20 1329 BOOT BARN INV00029315 FY20 Boot Allowance: Lara 402560 49280 $185.95 409012 17-Jan-20 408 BOOT WORLD INC 25100 FY20 Boot Allowance: Garcia 411040 49280 $50.00 February 18, 2020, Item #1Register of Demands: Warrants from 1/13/2020 -1/17/2020 Page: 2 of 10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object-• Project Check Amount -409013 17-Jan-20 1472 BRIDGESTONE HOSEPOWER, LLC 82031444-00 Unit 775: Hose Part 413010 47900 $130.52 ~ 0 409015 17-Jan-20 893 CALIFORNIA BUILDING STANDARDS Oct-Dec 2019 BSASRF/CALSB1473 Fees Oct -Dec 2019 303030 77340 $515.70 -ti COMMISSION N N 409016 17-Jan-20 1236 CALIFORNIA CHAMBER OF COMMERCE 11402157 2020 CA Labor Law Posters (18) 121010 47900 $847.15 409017 17-Jan-20 306 CALIFORNIA DEPARTMENT OF TAX 44-022219 20 Underground Storage Tank Maintenance Fee 413010 57300 $1,269.00 2020 409018 17-Jan-20 54 CALIFORNIA MUNICIPAL STATISTICS INC. 19101606 6-30-19 Overlapping Debt Statement 111010 49240 $425.00 409019 17-Jan-20 1126 CALIFORNIA SAFETY PRODUCTS 2020-104 Hats, shirts, embroidery F1000 81350 $3,270.35 409020 17-Jan-20 48 CALIFORNIA TEAMSTERS LOCAL 911 DUES JANUARY 2020 Teamster's dues for January 2020 F1000 86110 $2,091.00 409014 17-Jan-20 445 CAL-ST ATE AUTO PARTS I NC 149885 Battery Assembly 413010 47900 $103.77 462350 Credit: Battery Core 413010 47900 ($139.28) 151477 Battery Core 413010 47900 $429.92 Total for Check 409014: $394.41 409021 17-Jan-20 438 CARTEGRAPH SYSTEMS, INC BD0000605 OMS and SeeClick Fix 400060 41200 $767.93 BD0000605 OMS and SeeClick Fix 401060 41200 $1,727.85 BD0000605 OMS and SeeClick Fix 402060 41200 $1,343.88 BD0000605 OMS and SeeClick Fix 402560 41200 $1,727.85 BD0000605 OMS and SeeClick Fix 403570 41200 $1,343.88 BD0000605 OMS and SeeClick Fix 405060 41200 $191.98 BD0000605 OMS and SeeClick Fix 410060 41200 $959.92 BD0000605 OMS and SeeClick Fix 411040 41200 ,. $1,727.85 BD0000605 OMS and SeeClick Fix 412040 41200 $959.92 BD0000605 OMS and SeeClick Fix 413010 41200 $575.95 BD0000605 OMS and SeeClick Fix 414040 41200 $2,879.75 BD0000605 OMS and SeeClick Fix 415010 41200 $767.93 BD0000605 OMS and SeeClick Fix 420040 41200 $191.98 Total for Check 409021: $15,166.67 409022 17-Jan-20 73 CITY TREASURER 610000385100-8/19 Reclaimed Water, 8/2/19-9/3/19 405060 27040 $45,260.62 610000385100-9/19 Reclaimed Water, 9/4/19-10/1 /19 405060 27040 $43,153.81 610000385100-10/19 Reclaimed Water, 10/2/19-11/1/19 405060 27040 $43,895.96 610000385100-11/19 Reclaimed Water, 11 /2/19-12/2/19 405060 27040 $24,665.90 Total for Check 409022: $156,976.29 409023 17-Jan-20 73 CITY TREASURER 1000273716 Metropolitan Sewerage System: 403070 28010 $342,678.00 Reconciliation of FY17 Flows February 18, 2020, Item #1Register of Demands: Warrants from 1/13/2020 -1/17/2020 Page: 3 of 10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount -409024 17-Jan-20 1094 COMMERCIAL AQUATIC SERVICES 120-1039 Pool Bulk Chlorine 203020 45200 $634.39 u, 0 119-6458 Pool Preventative Maintenance 203020 41200 $1,495.00 .... N Total for Check 409024: $2,129.39 N 409025 17-Jan-20 94 COX COMMUNICATIONS 62872701-1/20 Cable TV/ Internet Group Bill: Jan 2020 114010 22000 $517.46 409026 17-Jan-20 94 COX COMMUNICATIONS 41212502-1/20 City Hall Internet Connection: Jan 2020 114010 22000 $1,298.50 409027 17-Jan-20 43 D & D SERVICES INC. 89161 Dead Animal Disposal Services: 301030 41200 $1,940.00 November 2019 409028 17-Jan-20 1526 DELTA DENTAL INSURANCE COMPANY BE003736863 Insurance Premiums: January 2020 F1000 87361 $798.51 409029 17-Jan-20 1525 DEL TA DENTAL OF CALIFORNIA BE003735353 Insurance Premiums: January 2020 F1000 87361 $16,741.12 BE003735353 Insurance Premiums: January 2020 F1000 87362 $522.02 Total for Check 409029: $17,263.14 409030 17-Jan-20 1780 DEPARTMENT OF CONSERVATION Oct-Dec 2019 Oct to Dec 2019 SMIP fees 303030 77340 $2,368.51 Oct-Dec 2019 Oct to Dec 2019 SMIP fees F1000 86990 ($118.43) Total for Check 409030: $2,250.08 905437 17-Jan-20 942 DEPT. OF CHILD SUPPORT SERVICES CLD WH PE2020-02 Payroll Garnishment F1000 86150 $2,234.74 409031 17-Jan-20 2121 EC CONSTRUCTORS, INC 2200152-PP2 Mickey Cafagna Community Center 80004200 P0000 $63,612.00 905438 17-Jan-20 2058 EMPLOYMENT DEVELOPMENT PPE 01/12/2020 Payroll Garnishment F1000 86150 $147.30 DEPARTMENT 408996 17-Jan-20 999997 EVERETT, CHRISTOPHER D 34601700-28 Closing Bal Refund: Overpay #34601700-28 F5100 81020 $50.00 409032 17-Jan-20 1189 EYE/COMM, INC. 53321 DR 19-002 -Extended Public Noticing & 301030 41200 $383.37 Printing 409033 17-Jan-20 116 FERGUSON WATERWORKS 0701767 Hose Fitting for Unit 535 Trailer Jetter 403570 43080 $57.22 409034 17-Jan-20 104 FIRE ETC. 2200 Personal Protective Equipment Maintenance 501050 47600 $1,473.50 409035 17-Jan-20 120 GRAINGER INC 9401936126 Paint brushes, cleaning tissues F1000 81350 $88.31 9403535272 Ear Muffs F1000 81350 $546.72 9400301629 Sodium Persulfate, 01/07/2020, 5,000 lbs 402060 47600 $802.39 9404785041 Safety Supplies, Charger Holder, Cord and 402060 47500 $49.81 Placard 9404552961 PVC Fittings 402060 43080 $583.77 9405985475 Dock Supplies 202020 47600 $108.13 9403865422 Unit 775: 5 Gal Tank 413010 47900 $465.73 Total for Check 409035: $2,644.86 409036 17-Jan-20 117 HAAKER EQUIPMENT COMPANY C58102 Unit 951: Red Fleet -Mirror 413010 47900 $176.63 409037 17-Jan-20 127 HAWTHORNE MACHINERY CO PS000874748 Unit 921: Red Fleet 413010 47900 $56.81 409038 17-Jan-20 152 HOME DEPOT COMMERCIAL ACCOUNT 9350420 Trail repair supplies 414040 47600 $48.18 February 18, 2020, Item #1Register of Demands: Warrants from 1/13/2020 -1/17/2020 Page: 4 of 10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount ...a. 409038 17-Jan-20 152 HOME DEPOT COMMERCIAL ACCOUNT 2370457 Trail repair supplies 414040 47600 $43.36 CJ\ 0 .... 5360176 Work Order: 236293 repair supplies 415010 47600 $25.24 N 0350416 Lake Poway: picnic table repairs 414040 47600 $634.27 N 2340474 R-8 Conduit Project Pipe and Fittings for CL-10 402060 43080 $298.61 2360179 R-8 Conduit Project for CL-10 402060 43080 $110.05 9360185 Crosthwaite Materials Yard: hose rack 412040 47600 $23.47 Total for Check 409038: $1,183.18 409039 17-Jan-20 129 JRC PRINTING LLC 39765 1000 Inspection Records on 11 0#white index 303030 49220 $344.80 39774 Printing Blue Sky Flyer 207020 49220 $78.12 Total for Check 409039: $422.92 409040 17-Jan-20 133 KAISER FOUNDATION HEAL TH PLAN INC 000104676-0000 01 /20 Insurance Premiums: January 2020 F1000 87310 $74,066.65 000104676-0000 01/20 Insurance Premiums: January 2020 F1000 87311 $2,570.22 Total for Check 409040: $76,636.87 409041 17-Jan-20 134 KAISER FOUNDATION HEALTH PLAN INC 000104676-7000 01/20 Insurance Premiums: January 2020 F1000 87311 $526.26 (COBRA) 409042 17-Jan-20 2100 KTU&A 31635 Welcome Sign Re-Design 80006171 P6170 $2,700.00 408992 17-Jan-20 999995 LESZCZYNSKI, LIZ 2014192.001 Deposit Refund Permit 22002 205020 74710 $300.00 409043 17-Jan-20 391 LIFE-ASSIST, INC. 965528 Medical Supplies 503050 47400 $576.92 965544 Medical Supplies 503050 47400 $1,084.61 966562 Medical Supplies 503050 47400 $530.92 Total for Check 409043: $2,192.45 409072 17-Jan-20 1771 LOS ANGELES TRUCK CENTERS, LLC RA290014252:01 Unit 920: Red Fleet Maintenance 413010 43120 $1,588.51 XA290053857:01 Unit 28: Seal, Seal Service Kit 413010 47900 $37.76 Total for Check 409072: $1,626.27 409045 17-Jan-20 1494 MAEL, JENNIFER 00503 WA 19-0281: 12455 Kerran St. 305030 41220 $435.00 905428 17-Jan-20 616 MANUFACTURERS & TRADERS TRUST 457 PPE 01/12/2020 ICMA 457 deferred comp deductions PPE F1000 86120 $28,299.94 CO. BANK 01/12/2020 905429 17-Jan-20 616 MANUFACTURERS & TRADERS TRUST 457R PPE 01/12/2020 ROTH 457 deferred comp PPE 01/12/2020 F1000 86120 $4,240.20 CO. BANK 905430 17-Jan-20 616 MANUFACTURERS & TRADERS TRUST 401A PPE 01/12/2020 401A employer contributions PPE 01/12/2020 F1000 86130 $11,269.61 CO. BANK 905431 17-Jan-20 616 MANUFACTURERS & TRADERS TRUST ROTH PPE 01/12/2020 ROTH IRA employee contributions PPE F1000 86220 $225.00 CO. BANK 01/12/2020 February 18, 2020, Item #1Register of Demands: Warrants from 1/13/2020 -1/17/2020 Page: 5 of 10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount -905432 17-Jan-20 616 MANUFACTURERS & TRADERS TRUST RHS PPE 01/12/2020 Retirement Health Savings Plan (Safety)PPE F1000 87004 $1,662.86 ..... CO. BANK 1/12/20 0 MARTINEZ, IVAN 1 /20 -Martinez Tuition Reimbursement 121010 14040 $119.00 .... 408990 17-Jan-20 999998 N N Tuition Reimbursement 1/20 -Martinez(2) 121010 14040 $331.85 Total for Check 408990: $450.85 408997 17-Jan-20 999997 MONROE, JEANETTE 12331900-16 Closing Bal Refund: Deposit #12331900-16 F5100 86620 $375.00 12331900-16 Closing Bal Refund: Deposit #12331900-16 F5100 81020 ($299.59) Total for Check 408997: $75.41 409046 17-Jan-20 628 MOTOROLA SOLUTIONS INC. 16085135 (10) Batteries F1000 81350 $814.59 16086130 (10) Batteries F1000 81350 $945.51 Total for Check 409046: $1,760.10 409049 17-Jan-20 1056 MY ESCONDIDO BCG LLC 190119 Unit 83: Mirra 413010 47900 $88.76 409047 17-Jan-20 175 NAPA AUTO PARTS/POWAY 420780 Funnels 412040 47600 $11.83 420926 High beam light bulb, blade, air filter 413010 47900 $76.16 Total for Check 409047: $87.99 409048 17-Jan-20 1268 NEOPOST USA INC. 57277827 Postage Machine Meter Rental: Feb 2020 114010 43080 $65.51 409050 17-Jan-20 84 OFFICE DEPOT BUSINESS SERVICES 425211256-001 Office Supplies 121010 47100 $40.71 DIVISION 408998 17-Jan-20 999997 OLSON, BRIAN 48112700-10 Closing Bal Refund: Overpay #48112700-10 F5100 81020 $286.75 409051 17-Jan-20 194 PARKHOUSE TIRE INC 3010309332 Unit 30: Tires 413010 47900 $412.42 3010309490 Unit 527: Tires 413010 47900 $384.60 Total for Check 409051: $797.02 409052 17-Jan-20 1689 PETTY CASH PUBLIC WORKS PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 402060 47900 EM001 $10.74 DEPARTMENT Request PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 401060 31010 $68.33 Request PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 402060 47900 EM001 $25.64 Request PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 400060 31010 $16.01 Request PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 410060 31010 $5.80 Request PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 411040 45300 $8.59 Request PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 405060 47600 $7.99 Request PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 415010 49280 $3.67 Request February 18, 2020, Item #1Register of Demands: Warrants from 1/13/2020 -1/17/2020 Page: 6 of 10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount ..... 409052 17-Jan-20 1689 PETTY CASH PUBLIC WORKS PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 412040 49280 $4.55 00 DEPARTMENT Request 0 Work Order #2259: Petty Cash Replenish ...... PW PC 1.7.20 403570 49280 $37.30 N Request N PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 412040 49280 $0.67 Request PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 412040 57300 $7.30 Request PW PC 1.7.20 Work Order #2259: Petty Cash Replenish 414040 49280 $23.00 Request Total for Check 409052: $219.59 409053 17-Jan-20 747 PLUMBERS DEPOT INC. PD-44138 Repair Jet Rod Head 412040 43080 $2,299.30 PD-43806 Fiberglass 8' Pole for Crew Trucks 403570 47600 $1,514.10 PD-43904 Fill Hose for Unit 535 Trailer Jetter 403570 43080 $129.78 PD-43684 Unit 535 Trailer Jetter Control Arm 403570 43080 $498.35 Total for Check 409053: $4,441.53 409054 17-Jan-20 536 POLLARD WATER 0155378 Work Order #2259 Cl2 Tester 402060 47900 EM001 $879.24 408993 17-Jan-20 999995 POND, CRAIG 2014195.001 Deposit Refund Permit 22670 201020 74710 $200.00 409055 17-Jan-20 25 POWAY CENTER FOR THE PERFORMING 12232019 Weekly Ticket Sales transfer to Poway F1000 86330 $6,369.00 ARTS FOUNDATION OnStage 01052020 Weekly ticket sales for POS 1/5/2020 F1000 86330 $1,785.00 01022020 Weekly Ticket Sales POS F1000 86330 $2,862.00 Total for Check 409055: $11,016.00 409056 17-Jan-20 1058 R & B PINTO PROPERTIES LLC LKCONC12/30-1/5 Wkly Lk Cone 12/30/19-01/05/20 + Dec CC F1000 86360 $6,280.41 LKCONC12/30-1 /5 Wkly Lk Cone 12/30/19-01/05/20 + Dec CC 202020 51130 ($383.98) Total for Check 409056: $5,896.43 409057 17-Jan-20 358 ROADONE A759683 Volvo move 412040 41200 $270.00 408999 17-Jan-20 999997 ROZYNEK, KEVIN 43808600-33 Closing Bal Refund: Overpay #43808600-33 F5100 81020 $227.83 409058 17-Jan-20 845 SAGE VIEW INC. 2975 Grove Maintenance 414040 41600 $8,474.99 409060 17-Jan-20 221 SAN DIEGO GAS & ELECTRIC 14532248918-01 /20 13094 Civic Center Dr. Pool 11/30/19-12/31/19 203020 21010 $8,255.21 409059 17-Jan-20 218 SAN DIEGO GAS & ELECTRIC/SUNDRY 04920133400-12/19 Group Bill Cycle 14, 11/10/19-12/10/19143,162 402060 21010 $432.34 kWh 04920133400-12/19 Group Bill Cycle 14, 11/10/19-12/10/19 143,162 402060 21041 $5,043.80 kWh 04920133400-12/19 Group Bill Cycle 14, 11/10/19-12/10/19 143,162 402060 21043 $1,967.46 kWh 04920133400-12/19 Group Bill Cycle 14, 11/10/19-12/10/19143,162 402060 21049 $2,147.51 kWh February 18, 2020, Item #1Register of Demands: Warrants from 1/13/2020 -1/17/2020 Page: 7 of 10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount ..a. 409059 17-Jan-20 218 SAN DIEGO GAS & ELECTRIC/SUNDRY 04920133400-12/19 Group Bill Cycle 14, 11/10/19-12/10/19143,162 402060 21050 $1,013.94 \0 kWh 0 Group Bill Cycle 14, 11/10/19-12/10/19143,162 ..... 04920133400-12/19 402060 21051 $5,652.92 N kWh N 04920133400-12/19 Group Bill Cycle 14, 11/10/19-12/10/19 143,162 402060 21052 $4,217.30 kWh 04920133400-12/19 Group Bill Cycle 14, 11/10/19-12/10/19 143,162 402060 21054 $3,080.01 kWh 04920133400-12/19 Group Bill Cycle 14, 11/10/19-12/10/19 143,162 402060 21057 $775.25 kWh 04920133400-12/19 Group Bill Cycle 14, 11/10/19-12/10/19 143,162 402060 21059 $888.43 kWh 04920133400-12/19 Group Bill Cycle 14, 11/10/19-12/10/19143,162 402060 21061 $1,605.72 kWh Total for Check 409059: $26,824.68 409061 17-Jan-20 427 SAN DIEGO REGIONAL WATER QUALITY R9-2020-0024:mporter Water Quality Certification for Annual Concrete 412040 57300 $92,137.00 CONTROL BOARD Flood Control Channel Maint & Cleaning Proj 409062 17-Jan-20 754 SANDLER BROS. 0220327-IN Knit Wipes F1000 81350 $627.91 409063 17-Jan-20 829 SC COMMERCIAL, LLC 0746258-IN Fuel for Fleet Diesel 500g 413010 31020 $1,715.81 0745527-IN Fuel for FS3 Diesel 354Gal 413010 31020 $1,428.39 0745508-IN Fuel for Fleet Unleaded 3502 413010 31020 $10,931.86 Total for Check 409063: $14,076.06 408991 17-Jan-20 999998 SCHMID, BENJAMIN 1 /20 -Schmid Tuition Reimbursement 121010 14040 $390.00 409064 17-Jan-20 1128 SEATADVISOR INC. 519673 Ticket Fee PCPA: December 2019 204020 51130 $1,207.50 409065 17-Jan-20 1064 SEESCAN INC. Sl307647 Lateral Camera Repair 403570 43080 $2,607.38 409066 17-Jan-20 282 SHARP REES-STEALY MEDICAL CENTER 339657734 OMV physical 412040 49160 $110.00 339491296 OMV physical 412040 49160 $110.00 Total for Check 409066: $220.00 408994 17-Jan-20 999999 SOLLOHUB, DEBORAH A AC17-0134-04 Refund for Citation #17-0134-04: 301030 73150 $1,000.00 Deborah Sollohub 409067 17-Jan-20 771 SPECIAL TY ELECTRIC SUPPLY CO. 7148-562622 LED lights 415010 47600 $214.42 409068 17-Jan-20 1159 SUPERIOR GATE SERVICES 11579 Materials Handling Yard: gate repair 415010 41200 $1,021.00 409069 17-Jan-20 1517 SWAGIT PRODUCTIONS, LLC 14342 Video Streaming Services: Dec 2019 114010 41200 $725.00 905424 14-Jan-20 34 U.S. BANK 1520329 2005 COP Debt Svc Pymt 02/20 F3110 80210 $36,064.90 409070 17-Jan-20 34 U.S. BANK 5561559 Trustee Fee for 2012 CIM Office Building 80103111 51130 $2,750.00 Bonds 905433 17-Jan-20 785 U.S. BANK N.A. PARS ARS PE2020-02 PARS ARS PE2020-02 F1000 87200 $1,791.17 905434 17-Jan-20 785 U.S. BANK N.A. PARS REP PE2020-02 PARS REP PE2020-02 F1000 87210 $35,448.97 409071 17-Jan-20 1580 UNIFIRST CORPORATION 361 0096506 FS2 Mats/Towels 501050 49280 $21.89 February 18, 2020, Item #1Register of Demands: Warrants from 1/13/2020 -1/17/2020 Page: 8of10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount N 409071 17-Jan-20 1580 UNIFIRST CORPORATION 0 361 0096507 FS3 Mats/Towels 501050 49280 $43.51 0 361 0096505 FS 1 Mats/Towels 501050 49280 $29.88 ..... N 361 0095843 Weekly Mat Service: PCPA N 204020 49280 $9.63 361 0096503 City Hall: mats 415010 41200 $8.41 361 0096504 Meadowbrook Gym: Mats and Mops 415010 41200 $26.31 361 0096660 Mats & Uniforms: Warehouse 415010 41200 $1.22 361 0096660 Mats & Uniforms: Warehouse 410060 49280 $4.14 361 0096661 Uniforms Weekly Rental Fee 405060 49280 $5.44 361 0096657 Mats & Uniforms: Fleet 415010 41200 $8.81 361 0096657 Mats & Uniforms: Fleet 413010 49280 $46.02 361 0096662 Uniforms Weekly Rental Fee 403570 49280 $31.60 361 0096664 Uniforms Weekly Rental Fee 402560 49280 $32.45 361 0096666 Uniforms Weekly Rental Fee 401060 49280 $24.94 361 0096665 Uniforms Weekly Rental Fee 415010 41200 $8.54 361 0096665 Uniforms Weekly Rental Fee 402060 49280 $21.44 361 0096501 Customer Services: Uniforms 112010 49280 $9.25 361 0092374 Senior Center mats 415010 41200 $14.77 361 0092374 CR Credit: Senior Center mats Inv #361 0092374 415010 41200 ($14.77) 361 0096658 Stormwater: Uniforms 412040 49280 $21.78 361 0096659 Streets: Uniforms 411040 49280 $36.48 Total for Check 409071: $391.74 905425 14-Jan-20 36 UNION BANK OF CALIFORNIA 3133EA5E4 Purchase FFCB Maturity 10/18/22 F1000 82170 $2,000,000.00 3133EA5E4 Purchase FFCB Maturity 10/18/22 F1000 82171 $15,820.00 3133EA5E4 Purchase FFCB Maturity 10/18/22 F1000 82290 $9,113.89 Total for Check 905425: $2,024,933.89 905426 14-Jan-20 36 UNION BANK OF CALIFORNIA 17325FAS7 Purchase Citibank Corp Maturity 1/23/2024 F1000 82210 $1,400,000.00 17325FAS7 Purchase Citibank Corp Maturity 1/23/2024 F1000 82211 $84,224.00 17325FAS7 Purchase Citibank Corp Maturity 1/23/2024 F1000 82290 $24,130.55 Total for Check 905426: $1,508,354.55 905439 15-Jan-20 36 UNION BANK OF CALIFORNIA 17275RAN2 Purchase Cisco Maturity 03/04/24 F1000 82210 $1,000,000.00 17275RAN2 Purchase Cisco Maturity 03/04/24 F1000 82211 $70,370.00 17275RAN2 Purchase Cisco Maturity 03/04/24 F1000 82290 $13,190.97 Total for Check 905439: $1,083,560.97 February 18, 2020, Item #1Register of Demands: Warrants from 1/13/2020 -1/17/2020 Page: 9 of 10 Check Check Payee/ Number Date Vendor# PayeeNendor Name Invoice Number Description Org Object Project Check Amount N 905440 17-Jan-20 36 UNION BANK OF CALIFORNIA 3135G0V59 Purchase FNMA Maturity 4/12/22 F1000 82130 $2,900,000.00 -0 3135G0V59 Purchase FNMA Maturity 4/12/22 F1000 82131 $43,346.30 -ti N 3135G0V59 Purchase FNMA Maturity 4/12/22 F1000 82290 $17,218.75 N Total for Check 905440: $2,960,565.05 905427 16-Jan-20 334 UNION BANK-SAN DIEGO PPE 01/12/2020 Transfer net payroll to Union Bank PPE TREA 80030 $536,634.74 01/12/2020 PPE 01/12/2020 Transfer net payroll to Union Bank PPE F1000 80030 ($536,634.74) 01/12/2020 PPE 01/12/2020 Transfer net payroll to Union Bank PPE F1000 80030 $536,634.74 01/12/2020 Total for Check 905427: $536,634.74 409073 17-Jan-20 321 VERIZON WIRELESS 9844644599 Field / Mobile Broadband Data: Dec 2019 113010 22000 $76.02 409074 17-Jan-20 321 VERIZON WIRELESS 9845368810 Wireless Services: December 2019 301030 22000 $76.02 9845368810 Wireless Services: December 2019 306030 22000 $114.03 Total for Check 409074: $190.05 409075 17-Jan-20 321 VERIZON WIRELESS 9845204477 Verizon Bill 11 /29/19 -12/28/19 400060 22000 $38.01 9845204477 Verizon Bill 11 /29/19 -12/28/19 401060 22000 $152.04 9845204477 Verizon Bill 11/29/19 -12/28/19 401060 33011 $0.48 9845204477 Verizon Bill 11/29/19 -12/28/19 402060 22000 $76.02 9845204477 Verizon Bill 11/29/19 -12/28/19 402060 33011 $16.28 9845204477 Verizon Bill 11/29/19 -12/28/19 402560 22000 $266.07 9845204477 Verizon Bill 11 /29/19 -12/28/19 402560 33011 $14.04 9845204477 Verizon Bill 11 /29/19 -12/28/19 403570 22000 $152.04 9845204477 Verizon Bill 11 /29/19 -12/28/19 403570 33011 $2.28 9845204477 Verizon Bill 11 /29/19 -12/28/19 405060 22000 $38.01 9845204477 Verizon Bill 11 /29/19 -12/28/19 410060 33011 $3.81 9845204477 Verizon Bill 11 /29/19 -12/28/19 411040 22000 $76.02 9845204477 Verizon Bill 11/29/19 -12/28/19 412040 22000 $114.03 9845204477 Verizon Bill 11 /29/19 -12/28/19 412040 33011 $1.40 9845204477 Verizon Bill 11/29/19 -12/28/19 413010 33011 $1.12 9845204477 Verizon Bill 11 /29/19 -12/28/19 414040 22000 $76.02 9845204477 Verizon Bill 11/29/19 -12/28/19 414040 33011 $23.79 9845204477 Verizon Bill 11/29/19 -12/28/19 415010 22000 $76.02 9845204477 Verizon Bill 11/29/19 -12/28/19 415010 33011 $29.20 9845204477 Verizon Bill 11/29/19 -12/28/19 430050 22000 $38.01 February 18, 2020, Item #1Register of Demands: Warrants from 1/13/2020-1/1712020 Check Number N 409075 N 0 .... l:j 409076 409044 409077 409077 409078 409079 409080 409081 409082 Check Payee/ Date Vendor# PayeeNendor Name 17-Jan-20 321 VERIZON WIRELESS 17-Jan-20 474 17-Jan-20 616 17-Jan-20 272 17-Jan-20 272 17-Jan-20 540 17-Jan-20 280 17-Jan-20 1520 17-Jan-20 294 17-Jan-20 1573 VIP JANITORIAL SERVICE VOID WAXIE WAXIE WEST COAST ARBORISTS, INC. WESTERN MOWER AND ENGINE WITTMAN ENTERPRISES, LLC ZAP MANUFACTURING INC ZORO TOOLS, INC. lnvoioe Number 9845204477 5854 5817 5816 5815 401A PPE 12/29/19 401A PPE 12/29/19 78803768 78803768 155745 155748 155746 155744 73721 19120574 3218 INV6997993 INV7011213 Director of Finance Approved:----~----------------Date: __ <,_0....,.~,_/2.,,..z6.,__ ________ _ Description Verizon Bill 11/29/19 -12/28/19 Janitorial Servioes PCPA: December 2019 Janitorial Supplies PCPA: December 2019 Janitorial Services PCPA: December 2019 401A employer contributions PPE 12/29/19 401A employer contributions PPE 12/29/19 Sanitary supplies Sanitary supplies Tree Trimming, Removal and Rep Tree Trimming, Removal and Rep Tree Trimming, Removal and Rep Tree Trimming. Removal and Rep L-Stem Tube Ambulance Billing: Dec 2019 Signs Drink Mix. Ear Plugs Freezer Popsicles Page: 10 of 10 Org Object Project Check Amount 430050 23010 538.01 Total for Check 409075: $1,232.70 204020 41400 $183.73 204020 47200 $356.87 204020 47200 5295.79 204020 41400 $3,490.87 Total for Check 409076: 54,327.26 F1000 86130 50.00 111010 78910 $0.00 Total for Check 409044: $0.00 415010 47200 $1,119.59 415010 47200 $1,119.59 411040 41200 S1,151.28 411040 41200 $3,965.40 402060 41200 $1,790.88 421040 41200 $596.96 Total for Check 409078: $7,504.52 413010 47900 $24.50 112010 41200 $4,026.00 411040 45300 5941.53 F1000 81350 $448.24 F1000 81350 $168.05 Total for Check 409082: $616.29 Register Total: $9,159,996.61 February 18, 2020, Item #2 AGENDA REPORT City of Pow?y DATE: TO: FROM: SUBJECT: Summary: February 18, 2020 Honorable Mayor and Members of the City Council Faviola Med ina, City Clerk ~M, (858) 668-4535 or fmedina@poway.org Approval of Minutes The City Council Meeting Minutes submitted hereto for app r ova l are: • January 21, 2020 Regula r City Council Meeting Minutes CITY COUNCIL The Poway City Counci l sits as the Poway Planning Commission, the Poway Housing Authority, the Public Fi n ancing Authority, and the Successo r Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the Minutes. Public Notification :. None. Attachments: A. January 21, 2020 Regular City Council Meeting Minutes Reviewed/Approved By: Wendaserman Assistant City Manager 1 of7 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager ATTACHMENT A February 18, 2020, Item #2 NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES January 21, 2020 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL John Mullin, Barry Leonard , Dave Grosch, Caylin Frank, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Faviola Medina; Community Services Director Brenda Sylvia; Development Services Director Bob Manis; Finance Director Aaron Beanan ; Human Resources/Risk Management Director Jodene Dunphy; Director of Public Works Eric Heidemann; Fire Chief Jon Canavan; Captain Jeff Duckworth , Sheriffs Department. (Note : Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Frank led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence . Mayor Vaus made an announcement regarding some of the changes to Chapter 2.18 of the Poway Municipal Code regarding public meetings, in that, it is now required that speaker slips be turned in prior to an item being heard; speakers no longer need to state their address; there are a new set of rules of decorum for meetings; and the provisions counting silence or abstentions as affirmative votes have been removed . PRESENTATION Deputy Mayor Frank presented Corporal Anthony Pratola with a plaque in recognition of being selected as Poway Sheriff's Station Deputy of the Quarter. 2of7 February 18, 2020, Item #2 City of Poway -Minutes -January 21, 2020 PUBLIC COMMENT Marla Tipoff requested Council to repeal the ordinance that does not allow for recreational vehicles as habitable space in residential zones. Yuri Bohlen requested the number of eligible ratepayers and homeowners that received the notice of public hearing regarding the Proposition 218 rate-setting process. CONSENT CALENDAR Motioned by Deputy Mayor Frank, seconded by Councilme,aber Mullin to approve Consent Calendar Items 1 through 5. Motion carried by the fo~ ~oll-call vote: Ayes: Mullin, Leonard, Gros~ Vaus Noes: None ~ ' Abstained: None ;I ' Absent: None ,, Ill! Disqualified: None '-fl ' 1. Ratification of Warrant Registers for the Pe~;; f Dece ,, ru>r 9, 201 '9h December 13, ,~ ~ ,., 2019, and December 16, 2019 t~ough Decem ljOIIJ•:~ ' •. , ~ ~ 2. Approval of the Regular City Co ~1[1'11Jt9 Minute~. December 17, 2019 , .. /2 ' 3. Award of Agreement to NV5 for Safetconslftlservi~P No. 20-007 4■■■••· /~ ~--1/,, ' 4. Acceptance of th~J~f .. ar 2019-2~0.,,~ing llll'roject, Bid No. 18-021 with Statewide Strip ,.,~ . as Co1~-ete w • ~ .. ~,rq ~ ,,, I ~ . . 5. Award of Contract t~cer,aument S~ns West for Copier Purchase and Services, RFP~ .. ,,~-~~' ORDI~% : ES FOR, !,ODUG,~--N: ' None.,. '' ORDINANCEllrlt>R ADOPTI \:J~ ~ ,, 1•1~ 6. Second Readin-~d. Ado~ of Ordinance No. 838 entitled "An Ordinance of the City of Poway, California,'fS1ro :~pecific Plan Amendment 19-001 to the South Poway Specific Plan to Allow Self-Stf~~Buildings to Contain a Maximum of Three Stories Within the -~ Existing Height Allowan~" Yuri Bohlen spoke in opposition to the specific plan amendment. In response to Council inquiry, Director of Development Services Bob Manis clarified that the Specific Plan Amendment limits storage facility buildings to three stories at thirty-five (35) feet. 3of7 February 18, 2020, Item #2 City of Poway -Minutes -January 21, 2020 Motioned by Councilmember Leonard, seconded by Deputy Mayor Frank to adopt Ordinance No. 838 entitled "An Ordinance of the City Council of the City of Poway, California, Approving Specific Plan Amendment 19-001 to the South Poway Specific Plan to allow Self-Storage Buildings to contain a maximum of three stories within the existing height allowance." Motion carried unanimously by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Mullin, Leonard, Grosch, Frank, Vaus None None None None PUBLIC HEARINGS: . .. . ~ . 7. Minor Cond1t1onal Use Permit 19-003; A Requ ---m , c~,;1ruct an Automotive Inventory Storage Lot at 13715 Poway Road for the ~~,,!nda De ... Mayor opened the public hearing at 7:14 JIii!" ' . '~ .. ,,~ . Associate Planner Scott Nespor presented ,.eport ~-with a sl· ~.fjhow presentation. Mr. Nespor gave an overview of the proposed il'fjc~ ?'ddressed th~cerns raised at a neighbor~~od meeting. Mr._ ~:-~onclud~d t:1,-;Yapp_licant ~ill be (t(tired_ ~o adhere to the cond1t1ons of approval, in a,~-Jl)~p rect1fy1ng ,~,.s with their current Cond1t1onal Use Permit (CUP). ' .. ' • • ~r .• ,,, '½• Applicant and Constr ~ IA Manager o\~rnted ,, ~f;,Qpment~1ces Kyle Dorand spoke that they are aware of 4111 ,~jjl!li!-rhood c~~7rfjrkin'r!liosely with Poway Honda to address those c,:,,, -~s., V@'' 1/'■,I~" • ·, ~ I • ~ Francis Schmelter ~oe St. ■cas spoke'lf pposition to the project. Ma o • d~. u~~~"Jll:v\ :>9~,,,-~ ··~'" ., • C 9"'discussion~ed r~ing Powltltionda's compliance to the conditions of the existf(f~UP. ,, ., ,, ..• ,, -~ . . . In respon9'J Council 1nft1~,, Direct!' of Development Services Bob Manis explained that the City will ~~edifying si~ge to allow the Sheriff's Department to enforce the prohibition of deliveries a-f,kups of-~ te Drive. ,,~,i General Manager o fJ.,,pHonda Jackie Mafi spoke regarding their plans to address the concerns and their co yjfnent to being better neighbors. Motioned by Councilmember Mullin, seconded by Councilmember Grosch to adopt Resolution No. 20-003 entitled "A Resolution of the City Council of the City of Poway, California, Approving Minor Conditional Use Permit 19-003 for the Construction of an Automobile Inventory Storage Lot located at 13715 Poway Road; Assessor's Parcel Number 317-190-42." Motion carried unanimously. 8. Development Review 19-002; A Request to Construct a 5,000 Square-Foot Commercial Building and an 800 Square-Foot Outdoor Dining Area at Creekside Plaza, Located at the Southeast Corner of Poway Road and Community Road 4of7 February 18, 2020, Item #2 City of Poway -Minutes -January 21, 2020 Mayor opened the public hearing at 7:41 p.m. Senior Planner Austin Silva presented the report along with a slideshow presentation. Mr. Silva gave an overview of the proposed project highlighting the proposed enhancements to the existing plaza where the flagpole and amphitheater are located. Mr. Silva explained that the movie theater recently downsized their seating which resulted in a surplus of 219 parking spaces for the center. Mr. Silva further added that the proposed building requires 34 spaces and 65 spaces are proposed to be removed to accommodate the new building which would still leave a surplus of 106 parking spaces in the center due to a remodel of the theater last year, where over 1300 theater seats were removed. Additionally, Mr. Silva concluded that the project complies with the Poway Road Specific Plan devel.ment standards. Applicant and Director of Development for Retail Oppo. , -'tvestments Corporation (ROIC) Robert Doran presented a slideshow of the propos · ~,~ ct and spoke regarding the new bu_ild~ng that will be locat~d in the center of ~he ,A g~ ~~r. Doran also discus_sed the existing courtyard that will be enhanced~to 1n4 play st<faures, new landscaping and lighting. , ' '7'. ' Yuri Bohlen spoke in opposition to the pn · :!lili d project. 'eJi . . . -~ •/~• ~ . Adnenne Wilson and Jennifer Urena subm,tte•~r:· · '11P m oppos,tlllllao the pro1ect but did not wish to speak. ·--~ •~rw-9 • ~W, • ~ • Steven Cohen, architect for the pf.ci~e m supp. the pro1ect. ~;,,' ' Mayor closed the pub·•~earing at 7:\p.m. ~~ ' ~ ~,. -Council discussfrg•· ~uec~ouncilmetj__,-.-Arer~-ra scnftweputy Mayor Frank expressed concerns with th -~·ilfking avaiJlt>ility. •~r • .• -~--~ --~,.. ~ . . . . In response to Counc1 •uarr•ran exJll.l&sed their desire to lease the new building to res7'~·~,, M4J:?ZJ,, ed by Cou~: · emt>f'·~llin, sec:V1'jed by Mayor Vaus to adopt Resolution No. 20-01'■~ ntitled "A ,_~, luti6~ the City Council of the City of Poway, California, ,,_ ·-~ ~- Approvi;JJ Developme ,.fjevieJtl,J-002 for the construction of a 5,000 square-foot commer6hu_ ilding aniln 800 -\Dare-foot outdoor dining area at Creekside Plaza ~ ~ , located at 11,.southeastt)rner of Poway Road and Community Road; Assessor's Parcel Num~'falF-820-0.nd 317-820-06." Motion carried 3/2, with Deputy Mayor ST:;:n:Ea;;;:~~v rosch voting no. 9. Authorization to Purchase Self-Contained Breathing Apparatus by Cooperative Purchase Agreement and Appropriation of Funds Battalian Chief Ray Fried presented the report and explained that the Self-Contained Breathing Apparatus (SCBA) provide breathable air for firefighters and that the current equipment has reached the end of their useful life. Mr. Fried further added that the Fire Department applied for FEMA grants in Fiscal Year 2017-18 and 2018-19 to purchase new SCBAs, however, were not awarded either grant. Mr. Fried concluded that the Fire 5 of7 February 18, 2020, Item #2 City of Poway -Minutes -January 21, 2020 Department is requesting replacement offorty-four (44) SCBAs and appropriation of $315,000 from the General Fund's Undesignated Fund Balance for this purchase. No speakers. Council discussion ensued in support of the purchase and commended the Fire Department for their cost-saving efforts. Motioned by Mayor Vaus, seconded by Councilmember Mullin to authorize the purchase of SCBAs from Bauer Compressors under the San Bernardino County Fire Cooperative Purchasing Agreement; authorize the City Manager to execute any necessary documents; and appropriate $315,00~~ from the General Fund's Undesignated Fund Balance (F1000-89010) to the Fl~~ppression Other Equipment account (501050-61999) to complete the pure ha~•. ~n carried unanimously. WORKSHOPS: , ... ~~~ ' 10. Solid Waste Organics Recycling Workshc-, ' . ' Senior Management Analyst Izzy Murg lesented the report'!;,m11g with a slideshow pre~entation. Mr. Murguia gave an overvie'fA~tat_e m , at~d org ;~J~Ycling l~ws and outhne_d the e~orts underway_ to ~~evelop a~ ~/2-~ICJ ~ling pr~gr , ~~,_the City. ~r. Murguia explained that the C1t.4!,b be holding ~ , ~ ~y information m i ings regarding • ~% -~~ • composting and food-recovery ·,a ,::,,,. for the p,, .,. ~ , to attend in February and March. Additionally, Mr. Murguia conclud9',Jf,organics ,,~, · ling Program will be presented to Council in April when staff will reclrneiff~ City Co :1 set the public hearing for the proposed rates and ini · . te the Propofa>n 21 ~-· . ss. ' ~-1/'~'· .. General ManagJJLl'(ocr401sposal ~!J1le·~j ·ap ~lmented a shdeshow presentation . w~ . -~~ . ·•a ~ i,r~ . . . regard_ing the ~e -·~erob1~ ~flst1on faeWrrently unffl constr~ctIon t? prov1~e org~rnc collection services rellJ~ e City JI, om ply wit.ate laws should the City opt-in for this service. ~:· ~~ ~~ complete in the beginning of 2021. t. '' ,. ,. ' ' ' Cou'4~1scuss1on en~ rega4J1-~. support for EDCO's partnership and the importance of outreaof@I'', d educating f.ublic -l)~plement the program. ,,_ ,.,, ,~ Council re-,fld and filed■l&e report. No action was taken. 1/, •• - COUNCIL-INITIA TelJiEeM~ -~~ 11. Request Council Con,t/t! of Committee Appointment to the Budget Review Committee per Government Code Section 5497 4 Council concurred to appoint Bob McKean to the Budget Review Committee as nominated by Councilmember Grosch to fill the unscheduled vacancy. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) 6of7 February 18, 2020, Item #2 c·t • y of Poway M" -mutes J ~~eC~tayor and Council -anuary 21, 2020 1 Y No t· made an Local C. ac ion was tak nouncements ampaIgn and introd~;-Additionally Deand reported on vario CITY MANAGER ITEM ed the new F~cebt~~ :a~~o~:rank ga~: =~~~~ ring place in S: ' xplore 92064" aeon the Shop None. · CITY ATTORNEY ITEMS· CL . (Including an OSED SESSION· y public report of . . any action t k . 12. Conference with L a en in closed session) Government Cod egal Counsel -A . . A e § 54956.9(d)(2) nt1~1pated Litigatio ~ At the request o . -mne (9) cas~~ Closed Session :f :r4~!~~-ey Alan Fensterm ; B ' City Counc· --'1Jf r, Mayor ~ ad' reportable ~lci~~e out of Closed Ses . C:2€ ' Journed the meeting into ADJOURNMENT s10 '11,26 p.m. and ann~ d ~ illl! f .. that !her The meeting adjourned at 9:26 p.m ~ ~ I!' ' e was no 7of7 .,, ' ~ r, ,.~''· ~-· -~rr.,r~v1ol~fr~,i. ,,,, ~ ' .. .A S ~1ty ClerkVna, CMC ~' v-. ~ity of Poway, California ' '' ... , ' '' . •• ,_' • I ,1 February 18, 2020, Item #3 DATE: TO: FROM : CONTACT: SUBJECT: Summary: AG EN DA REPORT City of Poway February 18, 2020 Honorable Mayor and Members of the City Council Wendy Kaserman, Assistant City Manager Roger Morrison, Senior Management Analyst ~ (858) 668-4581 or rmorrison@poway.org C ITY COUNCI L Facility Use Agreement between the City of Poway and the Poway Girls Softba!I League for Use of the Aubrey Park Softball Faci lity The City of Poway and t he Poway Girls Softball League have had a Facility Use Agreement for use of the Aubrey Park Softball Facility since 2005. A new Agreement has been prepared which updates the previous Agreement to reflect current operating procedures and to better delineate t he responsibilities, including maintenance, of both pa rties. Recomme nded Action: It is recommended that the City Council approve the Facility Use Agreement between the City of Poway and the Poway Girls Softbal l League for Use of the Aubrey Park Softball Facility and authorize the City Manager to execute all necessary documents associated with the Agreement. Discussion: During the development of Aubrey Park, the City Council approved Conditional Use Permit (C UP) 03- 15, which outlined shared use and maintenance of the park by the City and the Poway Girls Softball League (PGSL) to optimize the scheduling and operations of the Aubrey Park Softball Facil ity. This CUP and the subseq uent Facility Use Agreement adopted on December 13, 2005, recognized that PGSL had contributed time and substantial financial su pport to the City for the design and construction of the facil ity. PGSL and the City share use of the facility, with PGSL responsible for t h e supervision and gene ral maintenance of the Aubrey Park softball fie lds, and the City taking primary responsibility for all other areas of Aubrey Park . Over the years since the adoption of t he 2005 Agreement, a concession/storage building was constructed, use patterns and procedures have been modified, and q uestions regard ing the relative responsibilities of the City and PGSL have arisen. To address these items, City staff met multiple times with PGSL representatives and drafted a proposed new Agreement. Changes to the 2005 Agreement and the reasons for these changes are as follows: 1 of 18 February 18, 2020, Item #3 1. Although the plan for Aubrey Park included a concession/storage building, it had not been constructed at the time of the original Agreement. Verbiage addressing the use and maintenance of the concession/storage building has been added and updated throughout the Agreement. 2. As defined in Section 3: Term, the term of the new Agreement is 10 years plus one potential 10-year extension, versus the original term of 10 years plus up to five 1-year extensions. This change will allow more stability and certainty for PGSL operations. 3. Modifications were made throughout the Agreement, particularly in Section 13 and the addition of Exhibits A-C, to clarify the maintenance responsibilities of PGSL and the City. The softball fields; associated structures such as batting cages, benches, and scoreboards; and the interior of the concession/storage building are the primary responsibility of PGSL. The other park areas including the restrooms are the primary responsibility of the City. The revised verbiage and Exhibits provide additional detail as to what types of maintenance are required and how it is to be conducted. In addition, Section 13D requires quarterly joint inspections using a standardized form and sets reasonable time frames agreed upon by both parties for making needed repairs. 4. A new Section 6C gives PGSL the responsibility to determine the condition of the fields before use and to close the fields under conditions that constitute a safety hazard or when the fields could be damaged by use. 5. A new Section 9: Priority has been added to clarify the priority of use of the softball facilities. As with all City facilities, the City has first priority, but the Agreement now clarifies that PGSL has priority over other outside groups that occasionally rent the fields. 6. In Sections 11 and 12: Times and Schedules, the operating times and scheduling procedure were updated to match existing practice. 7. Section 12D was updated to clarify and emphasize the requirement of PGSL to notify neighbors in advance of tournaments and other large events, and Section 21 B was updated to require PGSL to post signage directing attendees at large events not to park on local residential streets. 8. Section 13B has been added to allow PGSL to request temporary access to City-provided janitorial supplies for large tournaments or events. PGSL has the responsibility to rekey concession/storage building locks as needed and then provide copies of the new key to the City. 9. An old section requiring installation of a payphone at Aubrey Park has been deleted because it is not needed. 10. Section 16 states that PGSL is responsible for ensuring that HVAC and water use are controlled and efficient to conserve energy and reduce operating costs. 11. Section 20 sets a single point of contact for each party to ensure that communication occurs in a clear and timely fashion. 12. Section 22 has been amended to allow PGSL to access the softball fields through the parking lot maintenance entrance when necessary to perform maintenance. 13. A new Section 24 notes that special events are subject to standard City requirements (bounce 2 of 18 February 18, 2020, Item #3 house permits, event permits, insurance), and that any vendors must meet standard City requirements and hold a County of San Diego Health Permit, if applicable. While operating the concession, PGSL must also hold and display a County Health Permit if applicable. 14. The legal language was revised in consultation with the City Attorney. Section 26: Indemnification language was updated and storage waiver language was added, and a new Section 30 on Governing Law, Venue and Attorneys' Fees was added. The PGSL Board has reviewed and endorsed the Agreement, as noted in the attached email. Environmental Review: This item is not subject to CEQA. Fiscal Impact: None with this action; there are no payments associated with this Agreement. Public Notification: None. Attachments: A. Facility Use Agreement B. Email from Kevin Cafagna, PGSL Reviewed/ Approved By: wendKaserman Assistant City Manager 3 of 18 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager February 18, 2020, Item #3 Facility Use Agreement Between the City of Poway and the Poway Girls Softball League for Use of the Aubrey Park Softball Facility This Agreement is made and entered into this 18th day of February, 2020, by and between the City of Poway (hereinafter referred to as "City"), and the Poway Girls Softball League (hereinafter referred to as "PGSL"). WITNESSETH WHEREAS, the City and PGSL are mutually interested in and concerned with the provision of providing adequate facilities and services for community sports and recreation; and WHEREAS, PGSL has contributed time and financial support to the City for the design and construction of the Aubrey Park Softball Facility (hereinafter referred to as "APSF"); and WHEREAS, within this facility, PGSL shall accept responsibility for providing activities, programs, and services to benefit girls' softball play and the Poway community, and for the administration thereof; and WHEREAS, PGSL and the City shall share use of the facility, with PGSL responsible for the supervision and maintenance of the APSF as described herein; and WHEREAS, the City has granted PGSL a Conditional Use Permit (CUP 03-15) for use of the APSF which requires an agreement between the City and PGSL to optimize the use and scheduling of the APSF. NOW, THEREFORE, the City and PGSL agree as follows: 1. Description The APSF, located at 13544 Aubrey Street and within Aubrey Park, is a City of Poway park facility, which at the time of the signing of this Agreement includes softball fields and facilities; batting cages; concession/storage building; restrooms; pathways; and dumpsters and dumpster enclosure area. 2. Administration This Agreement shall be administered on behalf of the PGSL Board of Directors by its President (hereinafter referred to as "President"), and on behalf of the City of Poway by the City Manager or designee. 3. Term This Agreement shall become effective commencing on the date this document is fully executed by both Parties and shall be in force for a period of ten (10) 4 of 18 ATTACHMENT A years. By written agreement of both Parties, it can be renewed one time for an additional ten (10) year term. 4.Previous Agreement This Agreement supersedes the Facility Use Agreement Between the City of Poway and the Poway Girls Softball League for Use of the Aubrey Park Softball Facility, entered into on December 13, 2005 ("2005 Agreement"), which as of the Effective Date, no longer has any force or effect. 5.Termination This Agreement may be cancelled by either Party for any reason upon written notification of not less than ninety (90) days' notice. 6.Use A.The City of Poway agrees to grant without remuneration the nonexclusive use of the APSF to PGSL as specified in this Agreement. PGSL shall not enter into a joint use agreement with any organization for use of the facilities without pre-approval from the Director of Community Services, nor shall these facilities be subleased by PGSL to any organization at any time. The use of these facilities by any successor to PGSL must have the prior approval of the City Council. B.Use of the facility by PGSL is contingent upon compliance with all conditions contained in CUP 03-15 or its successor(s), this Agreement, and approved Facility Use Permits issued under conditions as described herein. C.It is the responsibility of PGSL to determine the condition of the APSF fields before use. PGSL will close fields as necessary when rain or other hazards present safety concerns or when conditions are such that use could cause damage to the field. D.The City reserves the right to close the facility in the case of natural disasters or other emergencies. 7.Entry and Inspection City retains the right to enter or inspect all areas of Aubrey Park, including the concession/storage building, at any time. 8.Facilities This Agreement includes the use of all facilities located within APSF including: A.Softball fields, backstops and player-seating areas B.Batting cages C.Concession/storage building D.Restrooms E.Pathways F.Dumpsters and dumpster enclosure area G.Other softball-related equipment and facilities 5 of 18 February 18, 2020, Item #3 9.Priority As described in Sections 11 and 12 of this Agreement, PGSL has first access to reserve APSF for softball activities. Other organizations to whom the City may rent portions of the facility shall have lesser priority. As noted in Section 19 of this Agreement, City retains first priority of its Aubrey Park, including APSF for City use. All areas of the APSF that are not specifically reserved are open to the public during park open hours with the exception of the concession/storage building. 10.Possessory Interest This Agreement may result in a taxable possessory interest and be subject to the payment of property taxes. PGSL agrees to and shall pay before delinquency any and all taxes and assessments of any kind assessed or levied upon PGSL or the facilities listed herein by reason of this Agreement or of any buildings, machines, or other improvements of any nature whatsoever erected, installed or maintained by PGSL or by reason of the business or other activities of PGSL upon or in connection with the facilities. 11.Times A.The APSF will be available to PGSL to accommodate schedules as established in Section 12 of this Agreement, which shall be in accordance with the proposed schedule contained in CUP 03-15 or its successor(s). B.PGSL will observe all established park hours and use rules. City will provide PGSL with a copy of all rules affecting PGSL's use of the APSF. C.PGSL participants and those associated with PGSL activities may not arrive prior to 8:00 a.m. nor remain after sunset on any given day. D.Use of motorized equipment and player warm-ups are not permitted prior to 8:00 a.m. nor after sunset. E.PGSL practices, events (such as opening day or closing day ceremonies and tournaments), and games may not start earlier than 9:00 a.m. and shall end no later than fifteen (15) minutes prior to sunset. F.City is responsible for opening and closing restrooms and gates at Aubrey Park. 12.Schedules A.Prior to January 1 each year the City will provide the PGSL President with an updated Old Poway ParkNeterans Park Special Event Calendar, which PGSL shall use to develop their annual use schedule. Should any PGSL opening day, tournament, or closing day activities fall on the same dates as a City special event, PGSL may be required to arrange and pay for shuttle service from a location determined by City. B.Schedules for use shall be established quarterly at the Poway Sports Association (PSA) meeting by the PGSL President or designee. 6 of 18 February 18, 2020, Item #3 C.Upon submission of its schedule at the quarterly PSA meeting, PGSL is required to input their reservation requests in the City's facility reservation software for approval by the youth and adult sports coordinator. D.At the discretion and direction of City staff, for any league activity that is anticipated to draw attendance levels that will impact traffic, parking, and/or noise levels of the surrounding resi dential area, such as opening day, tournaments, and closing day, PGSL is required to deliver notices to residents on Sycamore Avenue and York Street north of Aubrey at least ten (10)days prior to the activity. PGSL must provide City with a copy of this notice for approval in advance of distribution. Failure to provide proper, approved notification to residents may result in facility use restrictions. E.PGSL shall post the reservation permit and schedule on the public display board at the facility. 13.Maintenance A.Areas of City and PGSL maintenance responsibility are indicated in Exhibits A, B, and C attached to this agreement and detailed below. B.Within the assigned APSF areas in accordance with Exhibits A, B, and C attached to this Agreement, PGSL is responsible for: i.Landscape and irrigation management and maintenance. ii.Irrigation scheduling through a remote software program. iii.Attending annual maintenance clinic coordinated and administered by City staff. iv.Maintenance and repair of softball and other equipment including chain link fencing and backstops (with the exclusion of the decorative metalwork on the backstops), benches, infields, bleachers, bases, mounds, home plate, scoreboards, outfield, and back stop netting, etc. including batting cages. v.Routine maintenance of all interior areas in the concession/storage building, with the exception of the restrooms, HVAC, concession/storage building plumbing up to, but not including, fixtures, and electrical systems. vi.Fire extinguisher supply, maintenance, and monthly inspection. vii.Notifying the City through the Maintenance Liaison within twenty four (24) hours of discovering graffiti anywhere at the APSF. viii.Removal of litter and trash to the dumpster on use days, including ensuring that the dumpster enclosure area remains free of litter, debris, and damage. ix.Ensuring that restrooms are clean, orderly, sanitary, and free of litter on use days. x.PGSL President (or Vice President) may request the temporary use of one (1) City-issued key allowing access to the City janitorial supply closet for large softball tournaments/events. Key requests must be made at least two business days in advance of event and returned within two business days upon completion of event. Key 7 of 18 February 18, 2020, Item #3 issuance will be administered at Aubrey Park by City staff who will inspect the supply closet upon key issuance and return for inventory control and orderliness. xi.Power wash all concrete pads as needed and in accordance with NPDES and stormwater regulations. xii.Rekeying concession/storage building locks (as needed), followed by providing the City with six (6) copies of new key within 48 hours. C.Within the assigned APSF areas in accordance with Exhibits A, B, and C attached to this Agreement, City is responsible for: i.Landscape, irrigation and trash removal. ii.Maintenance and repair of all storm drains, trees, drinking fountains and outdoor lighting/electrical of all areas inside and outside of the APSF. iii.Management and maintenance of the irrigation controller box. iv.Playground maintenance. v.Routine maintenance of all park equipment outside of the APSF. vi.All major facility maintenance, repairs and renovations except as assigned to PGSL in this section; this includes outside areas of the concession/storage building, foundation, roof, HVAC and electrical, all restrooms including restroom plumbing, and concession/storage building plumbing from the outside pipes leading up to and including the valves. vii.Opening and closing of the restrooms every day year-round. viii.Providing and restocking all restroom supplies, including soap, paper towels, toilet paper, trash bags, etc. ix.Year-round weekly janitorial service of the park restrooms. x.Year-round dumpster trash removal. xi.Maintenance and repair of the decorative metal work on the backstops located inside of the APSF. xii.Graffiti removal from all areas inside and outside of the APSF. D.City staff and PGSL shall collectively perform quarterly inspections of the APSF to include all indoor and outdoor facilities. The City shall work with PGSL to coordinate inspections, and a City standardized inspection form shall be used to identify repairs and maintenance needed and required. Repairs identified shall be made within a reasonable time frame agreed upon by both parties, taking into consideration any safety or program impacts of the condition to be repaired. The Party responsible for maintaining the item as specified in the above conditions shall be required to make and pay for repairs. E.City shall notify PGSL at least 1 day in advance of planned HVAC maintenance and within 3 days after any unplanned HVAC maintenance. F.PGSL shall submit all repair requests to the City Maintenance Liaison as defined in Section 20 below. Urgent requests outside of City Hall operating hours shall be reported by phone to the City Water Treatment Facility (858) 8 of 18 February 18, 2020, Item #3 668-4751 and by email to the City Maintenance Liaison. For all emergencies, PGSL shall call 911. 14.Security A.PGSL shall secure or remove all portable PGSL property on a daily basis when their activity is completed. B.PGSL shall report all vandalism to the City of Poway Maintenance Liaison. 15.Alcohol At no time is alcohol consumption permitted at the APSF by anyone affiliated with PGSL (participants, volunteers, spectators, etc.) during PGSL scheduled use. This is pursuant to Poway Municipal Code 9.48.270 which in summary states that no person shall consume alcoholic beverages at any Community Services facility during youth events whose participants are primarily under the age of 21 years including youth sports games and parties. 16.Utilities City is responsible for all water, sewer, gas, electrical utilities, and waste management costs at the APSF. PGSL is responsible for ensuring HVAC and water use is controlled, efficient and compliant with City restrictions. HVAC use should not occur outside of scheduled facility use time, and water use should adhere to the Water Conservation Plan as outlined in Chapter 8.94 of the Poway Municipal Code. A pattern of violations may result in the City invoking control over scheduling and use. 17.Supervision and Equipment A.PGSL shall provide sufficient supervision of the participants and volunteers of all PGSL activities and shall, at its expense, provide expendable equipment and supplies related to PGSL use. The buildings, grounds, and equipment, which are the property of the City of Poway, shall be cared for in a diligent manner by PGSL during scheduled use, with PGSL responsible for payment of any damages resulting from use by PGSL. Similarly, if equipment and/or supplies are damaged by anyone during periods when the City is responsible for the activities, the City shall pay for damages. B.PGSL shall provide adult supervision when PGSL member youth are present during scheduled activities. Unattended minors associated with PGSL activities are not permitted. C.All PGSL equipment must be removed from the APSF or placed in a locked storage facility on a daily basis. D.PGSL is responsible for the setup and storage of all equipment used for PGSL operations and programming. E.PGSL storage is limited to designated areas at APSF. 9 of 18 February 18, 2020, Item #3 F.City is responsible for the setup and storage of all equipment used for City operations and programming. 18.Facility Modification PGSL shall seek City approval before adding, removing, or modifying any City asset. Requests by PGSL to add or provide additional services, facilities, equipment, or permanent improvements at the APSF must be made in writing and submitted to the City Agreement Liaison by January 1 each year to be considered for funding by the City in the following fiscal year budget. Requests to remove or modify facilities or equipment at the APSF must be made in writing and can be submitted at any time to the City Agreement Liaison. All requests will be submitted to the Director of Community Services and may occur only upon the approval of the City Council. It is further agreed that the City may provide additional facilities, equipment, and permanent improvements to the APSF upon notification to the Board of Directors of PGSL. In addition, it is agreed that the City and PGSL may jointly provide such items with the approval of their respective administrators, the City Council, and the PGSL Board of Directors. 19.Policies and Procedures Policies and procedures for the purpose of administering changes in schedules, maintenance, security, use of equipment, coordination of events, parking, and other related matters of mutual interest to both parties will be developed jointly by the City and PGSL, with City use retaining priority. 20.Communication To ensure consistency and timeliness, all communications must go through one point of contact (per topic or overall) as designated by each Party. For the City, those contacts are as follows: City Maintenance Liaison For maintenance, repairs, and scheduling communications, requests, issues, and problems. City Agreement Liaison For terms of agreement and projects communications, requests, issues, and problems, For PGSL, the contact is as follows: PGSL President or appointed designee 21.Parking A.At no time does PGSL have exclusive use of the Aubrey Park parking lot. The City and PGSL agree to cooperate in solving parking concerns that result from concurrent City/PGSL events, with City events retaining priority. B.PGSL is required to inform league participants not to park on local residential streets including Sycamore Avenue and York Street north of 10 of 18 February 18, 2020, Item #3 Aubrey. At the discretion and direction of City staff, for any league activity that is anticipated to draw attendance levels that will impact traffic or parking in the surrounding residential area, such as opening day, tournaments, and closing day, PGSL is required to post signage directing attendees to park in designated areas. PGSL must provide City with a copy of the signage for approval in advance of posting. Failure to post proper, approved signage may result in facility use restrictions. Depending on the anticipated impact on traffic and parking in the surrounding residential areas due to a league activity, the City may require PGSL to develop and administer a City approved parking plan which could include offsite shuttle services. C.Parking of private vehicles is permitted in designated parking spaces only. Parking of turf-type vehicles or construction equipment is temporarily permitted in undesignated spaces insofar as its placement is directly related to PGSL activities. 22.Access Access to the APSF, including the softball fields and concession/storage building, is limited to the Park's main entrance on Aubrey Street or the pedestrian walkway off Midland Road. There will be no private vehicle or pedestrian access from Sycamore Avenue for the purpose of participating in PGSL activities. For the sole purpose of performing maintenance, PGSL may access APSF through the parking lot maintenance entrance when necessary. 23.Limitation of Use at Other Facilities PGSL may not utilize Old Poway Park for league play. This includes player warm-up, practice and game play. Nothing in this section is intended to limit use of City Facilities by individual league members for non-league activities. 24.Events and Permits Any event days outside of normal operations (practices and games) are subject to 30-day advance permit application(s) and notification, and standard City requirements including bounce house permits, event permit fees, and insurance requirements. Any vendors must meet all City requirements, including a City of Poway business certificate and a County of San Diego Health Permit, if applicable. The operator of the concession must hold and display a County Health Permit during all operating hours. Any use of amplified sound at Aubrey Park requires a City of Poway Temporary Use Permit as specified in the CUP. 25.Administrative Review and Amendment A.The Director of Community Services or designee and the President of the PGSL Board of Directors shall meet annually to review and coordinate matters of concern and determine the impact of the administration of the Agreement. The provisions of this Agreement may be amended or modified only by mutual consent and written agreement approved by the City Council and the PGSL Executive Board of Directors. B.PGSL is required to provide detailed financial reports to City on an annual basis. Said reports shall be sent to the City Agreement Liaison and include 11 of 18 February 18, 2020, Item #3 expenditures, revenues and projected cash flow, and be presented in a format that is satisfactory to the City. The reports shall be due on the 20th of the month that follows PGSL's budget cycle. PGSL shall allow the City to inspect its financial reports, upon the City's request, including income and expense statements, bank records, audits, and a balance sheet including but not limited to any documentation the City deems necessary. 26.Indemnification A.PGSL shall hold harmless, defend, and indemnify City, members of the City Council, and its officers, employees, and agents from any and all losses, demands, damages (including costs and attorney's fees), or causes of action related to any injury to property or person or any other claim ("Claims") which is alleged to have arisen from PGSL use of the facilities subject to this Agreement or PGSL's performance under this Agreement, specifically including any third party Claim arising from PGSL's performance under this Agreement, including but not limited to PGSL's obligations set forth in Section 13, above, and the Exhibits attached hereto. B.PGSL is required to secure insurance from any third-party contractors they hire, and that such coverage must meet insurance requirements that PGSL provides to the City. The City is not responsible for reviewing coverage provided by third-parties. C.The City shall hold harmless, defend, and indemnify PGSL, members of its governing board, and its officers, employees, and agents from any and all losses, demands, damages (including costs and attorney's fees), or causes of action related to any injury to property or person or any other claim which is alleged to have arisen from City's use of the facilities subject to this Agreement. D.PGSL further recognizes the inherent risks of damage to, or loss of, any property associated with the use of the storage, arising from any cause whatsoever including, but not limited to: fire, theft, vandalism, water damage, mysterious disappearance, rodents, acts of god, or the active or passive acts or omission or negligence of the City. PGSL acknowledges and expressly assumes such risks and agrees to use the storage at its sole risk, excepting only loss, injury, damage or costs that arise out of the City's intentional wrongful acts or violations of law. E.PGSL further hereby assumes all risk of any injury and damage to its members, personnel and property that occurs in the course of, or in connection with, the activities authorized by this Agreement, specifically including PGSL's use and maintenance of the APSF. It is hereby agreed that the City is not to be liable for injury or damage which may be sustained by PGSL unless caused by the City's willful misconduct. 27.Insurance During the term of this Agreement, PGSL shall obtain and maintain in full force and effect the following insurance coverage: 12 of 18 February 18, 2020, Item #3 A.Liability Insurance: PGSL shall carry property damage and public liability insurance by an insurer acceptable to the City that covers the areas and activities set forth in this Agreement under their insurance program, which shall have limits of up to $1,000,000 each occurrence with an annual limitation of $2,000,000. PGSL shall add the City, its respective elected officials, officers, employees, agents and representatives as an additional insured to its policies and provide the City an endorsement to that effect. B.Workers' Compensation Insurance: In connection with the performance of this Agreement by PGSL, PGSL shall provide full workers' compensation insurance for its employees or contract employees as required by the Workers' Compensation Act. The City shall have workers' compensation insurance for its employees or contract employees of the City. C.Certification of Insurance: PGSL shall deliver to the City certificates of insurance which shall provide that no cancellation, major change in coverage, or non-renewal will be made during the term of this Agreement, without thirty (30) days written notice to the City prior to the effective date of such cancellation, change in coverage, or non-renewal. 28. Conditional Use Permit This Agreement supplements but does not supersede any Conditional Use Permit granted to PGSL by the City for use of the APSF. 29.Partial Invalidity If any provision of this Agreement or the application thereof to any person or circumstances shall to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such provision to person or circumstances other than those as to which it is invalid or unenforceable, shall not be affected thereby and each provision of this Agreement shall be valid and be enforced to the fullest extent by law. 30.Governing Law. Venue and Attorneys' Fees This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. PGSL hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees. 13 of 18 February 18, 2020, Item #3 IN WITNESS WHEREOF, the parties hereto have set their hands on the date first set above written. City of Poway Poway Girls Softball League Chris Hazeltine, City Manager Richard Sotelo, President ATTEST: Faviola Medina, City Clerk APPROVED AS TO FORM AND LEGALITY: Alan Fenstermacher, City Attorney 14 of 18 February 18, 2020, Item #3 Exhibit A: Areas of Responsibility Areas marked in pink are the responsibility of PGSL. All other areas are the responsibility of the City. Note that the restroom portion of the concession/storage building is City responsibility. 15 of 18 February 18, 2020, Item #3 Exhibit B: Aubrey Park Sports Facility ("APSF") Maintenance Standards PGSL is to maintain all assigned areas within the APSF in a safe, clean, and well-maintained condition per City standards. PGSL is required to attend an annual maintenance clinic coordinated and administered by City staff to ensure all assigned areas, including sports fields and equipment, are managed to City standards. Daily Routine: a.Pick up trash on grounds and empty trash cans. b.Remove any safety hazards. Weekly Routine: a.Mowing: Mow all fields and applicable areas to ensure a uniform cut. b. Irrigation: i.Schedule watering cycles to achieve moisture at a 6-inch depth; ii.Check and repair irrigation, heads, valves and coverage. c.Examine Turf for Pests and Disease. Any controls, pesticides, or herbicides to be used must be City approved and applied by a City approved contractor. d.Fencing Check for needed repairs and repair as required. Monthly Routine: a.Verify high use of compacted area as required, always before fertilizing. b.Low spots in the turf will be corrected by an application of a sand mix and top-dressed. Holes in turf will be filled and sodded or seeded as detected. c.Edge un-mowable areas once a month. Quarterly Routine: Fertilization Program -apply City-approved fertilizer to cool season grasses at an N-P-K ratio of approximately 2-1-1 or 3-1-2. Warm season grasses require an approximate ratio of 4-1-11. Annual Routine: a.Infield Maintenance: Apply additional brick dust to infields at a rate of 20 yards per field as needed. b.Turf Maintenance: Overseed and top-dress all bare or sparse turf areas. c.Ballfield Infield and Warning Tracks: All surface irregularities (high and low spots) will be checked and corrected in both the infield and warning tracks. 16 of 18 February 18, 2020, Item #3 Exhibit C: Building Maintenance Standards PGSL shall maintain all interior areas of the concession/storage building (not including the restrooms) located within the APSF in a safe, clean, and well-maintained condition. Building maintenance to be performed by PGSL at their expense includes, but is not limited to, floors, walls, counters, interior and exterior doors and windows, plumbing fixtures (not including restrooms), drains, appliances, interior light fixtures, bulbs, and ballasts, as necessary. PGSL shall ensure that all equipment and appliances are installed, positioned and functioning properly and appropriately. City shall, at its own expense, be responsible for the maintenance and repair of the following items, with the exception of damage due to PGSL activity: roof, foundation, all restrooms, heating and air conditioning, plumbing (not including plumbing fixtures within the concession/storage building), and interior and exterior electrical facilities with the exception of interior lighting fixtures, bulbs, and ballasts. Cleaning of the facility shall be performed by PGSL on a regular basis. PGSL shall maintain at all times an "A" rating for cleanliness and sanitary condition, if applicable, and as determined by the appropriate health enforcement authority in San Diego County. 17 of 18 February 18, 2020, Item #3 February 18, 2020, Item #3 From: Kevin c.afagna <kcafagna@san.rr.com> Sent: Thursday, January 30, 2020 11:47 AM To: Barry Leonard <aowens97@cox.net>; John Mullin <JMulltn@poway.org> Cc: Brenda Sylvia <BSyMa@poway.org>; Richard Sotelo <rsotelo1970@gmail.com> subject: Hi Barry & John,. Im writing you both in reference to the FUA agreement at Aubrey fields that PGSL and Poway staff has been working on for the last year or so_ As we all know youth sports in Poway is a big reason people come here to raise their families among other reasons. Since joining the boa.rd at PGSL rve seen what a positive impact a good relationship with the city has been. and feel it has been great for both of us. PGSL as a non-profit strives to give the girls a great experience playing the game of softball and it's great to know the city is behind us in doing that At PGSL we do feel we have the best fields around. Anyone that comes to the park always has great things to say about it. With that being said PGSL appreciates the hard work and colla.bora.tive efforts that went into producing the new Facility Use Agreement between PGSL and the City of Poway. On behalf of PGSL, we endorse the new agreement and look forward to the new continued partnership that both organizations benefit from. Again thank you both for your continued support of our league and keeping our facility' the best around. Kevin Csfagna kcafagna@san.rr.com {858)967-5252 18 of 18 ATTACHMENT B February 18, 2020, Item #4 AGENDA REPORT C ityofPoway DATE: TO: FROM: CONTACT: February 18, 2020 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services /AA Brian Banzuelo, Asso!=iate Civil Engineer ~ (858) 668-4623 or bbanzuelo@poway.org C ITY CO UN C IL SUBJE CT: Acceptance of the Buehler Reservo ir Rehabilitation Project; Bid No. 19-001 with AMP United LLC, as Complete Summary: On October 16, 2018, the City Council awarded the contract for the Buehler Reservoir Rehabilitation Project; Bid No. 19-001, to AMP United LLC. in the amount of $1,129,624.00. This action will accept the project as complete. Recommended Act io n: It is recommended tha t the City Council: (1) Accept the Buehler Reservoir Rehabilitation Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the re lease of the retention in the amount of $55,212.80, if unencumbered, 45 days after City Council acceptance; (4) Release the Lexon Insurance Company Bond for Material and Labor in the amount of $1,129,624.00 after the release of retention; and (5) Retain the Lexon Insurance Company Bond for Fai thfu l Performance for a period of one year. Discussion: This project rehabilitated the existing 2.5 million gallon potable water reservoir located at 14350 Dan ie lson Street in the Business Park. Improvements included the installation of a temporary tank, recoating the interior of the tank, painting the exterior, repairing rafters, modifying the inlet and outlet piping, modifying lateral bracing, and updating the ca thodic protection system. There were two Change Orders for this project which reduced the contract amount by $2,860.00 . The Change Orders included delaying the disassembly of the temporary tank, and the reduction in quantity of three items due to existing field conditions. The final contract amount is $1,126,764.00. 1 of 2 February 18, 2020, Item #4 Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available in the Buehler Reservoir Rehab account (WTR0010) for the release of retention. After the retention payment of $55,212.80, there will be an available balance of $97,602.00. Funds remaining in the project at year end will be returned to the Water Fund for use on future projects. Public Notification: None. Attachments: None. Reviewed/ Approved By: Assistant City Ma nag er 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager February 18, 2020, Item #5 AG EN DA REPORT City of Poway DATE: TO: FROM: CONTACT: February 18, 2020 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services ~ Brian Banzuelo, Associate Civil Engineer ~ (858) 668-4623 or bbanzuelo@poway.org C ITY COUNCIL SUBJECT: Acceptance of the FY 18/19 ADA Barrier Removal -Lake Poway Pathways Project; Bid No. 20-003 with LC. Paving & Sealing, Inc., as Complete Summary: On October 15, 2019, the City Council awarded the contract for the FY 18/19 ADA Barrier Remova l - Lake Poway Pathways Project; Bid No. 20-003, to L.C. Paving & Sealing, Inc. in the amount of $55,265.00. This action will accept the project as complete. Recommended Ac t ion: It is recommended that the City Council: (1) Accept FY 18/19 ADA Barrier Removal Lake Poway Pathways Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $2,763.25, if unencumbered, 45 days after City Counc il acceptance; (4) Release the Argonaut Insurance Company Bond for Material and Labor in the amount of $55,265.00 after the release of retention; and (5) Retain the Argonaut Insurance Company Bond for Faithful Performance for a period of one year. Discussion: This project replaced the walkway to the existing f ish ing dock at Lake Poway Park. The project tasks included asphalt replacement to meet ADA accessibility standards and h andra il installation. There were no Change Orders for this project. The final contract amount is $55,265.00. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental deter mination, is not subject to the California Environmental Qual ity Act. 1 of 2 February 18, 2020, Item #5 Fi s cal Im pac t: Sufficient funds are available in the CDBG FY19 ADA Project Lake Poway account (PRK0015) for the release of retention. After the retention payment of $2,763.25, there will be an available balance of $46,823.00. Funds remaining in the project at year end will be r eappropriated to another project eligible for CDBG grant reimbursement, if possible. Public Not ification: None. Attachments: None. Reviewed/Approved By: Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager February 18, 2020, Item #6 DATE: TO: FROM: CONTACT: SUBJECT: Summary: AG EN DA REPORT City of Poway February 18, 2020 Honorable Mayor and Members of the City C~~A i l Eric Heidemann, Director of Public Works ~ C ITY COUNC I L Troy DePriest, Assistant Director of Public Works for Utilities 7P (858) 668-4750 or tdepriest@poway.org Award of Agreement to South Coast Automation Systems Inc., for As-Needed SCADA System Maintenance Services; RFP No. 20-013 A notice inviting proposals for Superviso ry Control and Data Acquisition (SCADA) System Maintenance Services was duly advertised on November 14, 2019. Ten proposals were received on December 19, 2019. South Coast Automation Systems Inc., a California corporation, has been selected as the firm that best meets the evaluation criteria and suits the needs of the City. South Coast Automation Systems Inc. has extensive experience providing engineering control services and is an established firm providing support services for multiple water/wastewater agencies in Southern California. The first term of the Agreement is for two years beginning March 1, 2020, through February 28, 2022. The Agreement may be extended subject to Council appropriation of funds for a total of three separate one-year term extensions. The maximum length of the Agreement would be up to five years. Recomme nded Action: It is recommended that the City Council award the Agreement for As-Needed SCADA System Maintenance Services, RFP No. 20-013, to South Coast Automation Systems Inc. and authorize the City Manager to execute the necessary documents. Discussi on: The services of a Supervisory Contro l and Data Acquisit ion (SCADA) System specialist are periodically required to assist staff with troubleshooting, maintaining and upgrading its $CADA system. SCADA is an automated computer control system that continu ously mon itors real-time operating conditions of Poway's water systems and alerts about any anoma lies, which staff need to investigate. Historically, the City utilized the services of a smaller $CADA firm for its SCADA integration needs. However, the City's SCADA needs have increased in complexity ove r time r equiring more comprehensive maintenance and technology sup port to keep the system operational and up to date. To improve these services, the City issued a Request for Proposals (RFP) to hire a professional SCADA system integrator firm to perform maintenance on the SCADA system under a mu lti-year, on-call contract. 1 of 38 February 18, 2020, Item #6 The City of Poway's water system consists of a water treatment plant, five sewer lift stations, 15 potable and recycled water pump stations, 19 water storage reservoirs, and 24 pressure reducing stations all integrated with SCADA. This system is vital for maintaining the water system's reliability, minimizing unplanned problems and allowing for quicker remediation of such issues. SCADA is also used for monitoring and controlling of generators' emergency power at various City facilities. On November 14, 2019, the City issued an RFP for professional services to provide on-call SCADA system maintenance and integrator services. The RFP was posted on the City's online bid portal, advertised on the City website and in the Poway News Chieftain. The City received ten responsive proposals. Below is a list of firms that submitted proposals and their average hourly rates for various engineer and programmer/technician classifications: SCADA Firm Location Average Hourly Rate South Coast Automation Systems Inc. Yorba Linda, CA $162.00 Freedom Automation Inc. Oceanside, CA $156.50 Aspect Engineering Group Bakersfield, CA $111.67 SCADA Integrations Carlsbad, CA $127.22 Control Technologies Vista, CA $145.00 Technical Systems Inc. Irvine, CA $173.14 Rovisys Thousand Oaks, CA $157.69 Conceptual Designs Long Beach, CA $110.00 ATSI Temecula, CA $177.00 JM Integration Vacaville, CA $150.00 The evaluation of proposals was based on the following selection criteria: technical competence, experience, breadth of service, staffing, cost of services and client references. Staff then interviewed three of the highest ranked firms. After a thorough review of the proposals, verification of references and in-person interviews with the three firms, staff recommends South Coast Automation Systems Inc. (SCASI), as the best qualified firm to provide SCADA support services. SCASI, demonstrated the highest breadth and depth of qualifications, while providing the best value to the City. SCASI has over 40 years of experience providing system control engineering services, and over 20 years providing services to water/wastewater agencies, successfully executing over 2,200 projects. SCASI will assign a dedicated team of engineers, technicians and other support staff to support the City's SCADA system. SCASI currently provides services for the City of Corona Department of Water and Power, Coachella Valley Water District, City of San Juan Capistrano, City of Lompoc, City of Orange, City of Palo Alto, City of San Luis Obispo, and the University of California, Irvine. SCASI offices are in Yorba Linda, CA and Riverside, CA, providing the means to meet the City's requirement of a four-hour emergency response time. The services to be provided by SCASI will be a critical component of the City's water/wastewater system. The length of the initial Agreement is two years beginning March 1, 2020, through February 28, 2022, with the option to extend the Agreement for three separate one-year term extensions, subject to Council appropriation of funds. The maximum length of the Agreement would be up to five years. The Agreement is limited to as-needed system maintenance and small-sized projects in accordance with the rates set forth in Attachment 2 of the Agreement, not to exceed the respective divisions adopted fiscal year operation budget for Equipment Repair and Maintenance. 2 of38 February 18, 2020, Item #6 Environmental Review: This action is not subject to review under the California Environmental Quality Act {CEQA). Fiscal Impact: Funds are available in the Water Supply, Treatment and Storage Division's Fiscal Year 2019-20 Budget {402060-43080) for as-needed services. Amounts for subsequent years will be included in the annual budget process for Council's consideration. Public Notification: None. Attachments: A. Agreement with South Coast Automation Systems Inc. Reviewed/ Approved By: wendKaserman Assistant City Manager 3 of38 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager February 18, 2020, Item #6 City of Poway STANDARD AGREEMENT FOR SERVICES This Agreement, entered into this First day of March, 2020, by and between the CITY OF POWAY (hereinafter referred to as "City") and South Coast Automation Systems Inc. (hereinafter referred to as "Consultant"). RECITALS WHEREAS, City desires to obtain the services of a private consultant to perform As-Needed SCADA System Maintenance Services for the City (Project); and WHEREAS, Consultant is a(n) supervisory control and data acquisition systems consultant and has represented that Consultant possesses the necessary qualifications to provide such services; and WHEREAS, City has authorized the preparation of an agreement to retain the services of Consultant as hereinafter set forth. NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSUL TANT ON THE FOLLOWING TERMS AND CONDITIONS: 1. Scope of Services. Consultant shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 2. Compensation and Reimbursement. City shall compensate and reimburse Consultant as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 3. Term of Agreement. The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 4. Termination. This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Consultant. During said 60-day period Consultant shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Consultant. Such termination shall be effective upon delivery of said notice. 4 of38 1 Attachment A February 18, 2020, Item #6 5. Confidential Relationship. City may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. 6. Office Space and Clerical Support. Consultant shall provide its own office space and clerical support at its sole cost and expense. 7. Covenant Against Contingent Fees. Consultant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 8. Ownership of Documents. All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon demand. 9. Conflict of Interest and Political Reform Act Obligations. During the term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Poway. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. 5 of38 2 February 18, 2020, Item #6 "Consultant" means an individual who, pursuant to a contract with a state or local agency: (A) Makes a governmental decision whether to: 1. Approve a rate, rule or regulation; 2. Adopt or enforce a law; 3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; 4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval; 5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract; 6. Grant City approval to a plan, design, report, study, or similar item; 7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or (8) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code. DISCLOSURE DETERMINATION: ~ 1. Consultant/Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. No disclosure required. D 2. Consultant/Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law. Department Director 10. No Assignments. Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void. 11. Maintenance of Records. Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) years from 6 of38 3 February 18, 2020, Item #6 the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested. 12. Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services. 13. Licenses, Permits, Etc. Consultant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession. 14. Consultant's Insurance. Consultant shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 15. Indemnification. (a) For Claims (as defined herein) other than those alleged to arise from Consultant's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Consultant's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub- consultants or employees. (b) For Claims alleged to arise from Consultant's negligent performance of professional services, lndemnitees shall have no liability to Consultant or any other person for, and Consultant shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Consultant's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Consultant's professional services, Consultant's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Consultant's negligence. 7 of38 4 February 18, 2020, Item #6 (c) The foregoing obligations of Consultant shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. (d) In any and all Claims against City by any employees of the Consultant, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant under worker's compensation acts, disability benefit acts or other employee benefit acts. (e) Consultant shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Consultant is carrying and maintaining; however, if Consultant fails to take such action as is necessary to make a claim under any such insurance policy, Consultant shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Consultant under any insurance policy or policies required pursuant to this Agreement. (f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section 15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement. 16. Assumption of Risk. Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Consultant: (a) Consultant hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Consultant that occurs in the course of, or in connection with, the performance of Consultant's obligations under this Agreement, including but not limited to Consultant's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Consultant or its employees in connection with Consultant's performance its obligations under this Agreement, including but not limited to Consultant's Scope of Services. 17. Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 18. Personnel. Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects. City shall have the unrestricted right to order the removal of any person(s) assigned by Consultant by giving oral or written notice to Consultant to such effect. 8 of38 5 February 18, 2020, Item #6 Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect. 19. Notices. Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 20. Governing Law, Forum Selection and Attorneys' Fees. This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Consultant hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 60-day period for which Consultant would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses. 21. Gender. Whether referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder. 22. Counterparts. This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding. 23. Entire Agreement. This Agreement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby. 24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013. Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees' Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City. 9 of38 6 February 18, 2020, Item #6 Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit "B." Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by -CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified. 25. Severability. If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect. (Remainder of page intentionally left blank) 10 of 38 7 February 18, 2020, Item #6 IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written. CITY OF POWAY By: __________ _ Chris Hazeltine, City Manager Date: __________ _ ATTEST: Faviola Medina, City Clerk APPROVED AS TO FORM: By:------------- Alan Fenstermacher, City Attorney 11 of 38 SOUTH COAST AUTOMATION SYSTEMS INC. 8 By:------------ Name, Title Date: ------------ February 18, 2020, Item #6 A. "SPECIAL PROVISIONS" EXHIBIT "A" Scope of Services. Consultant agrees to perform consulting services, solely on an as needed basis, as required by City, which shall consist of the SCADA maintenance services further described in the Scope of Services submitted with the proposals dated December 19, 2019, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Consultant shall provide the necessary qualified personnel to perform the services. B. Compensation and Reimbursement. City shall pay Consultant a fee in accordance with the Fee Proposals submitted with the proposals dated December 19, 2019, which are included in this document as Attachment 2. Consultant's fee shall include and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received. In addition to said consulting fee, Consultant shall be reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of the services. Consultant shall bill City for such expenses as incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within ten (10) days of approval by City. All air travel shall be billed at coach or special fare rates. Reimbursement for lodging is limited to travel from outside of San Diego County. Consultant shall receive prior authorization for air travel and lodging expenses. All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred. C. Term of Agreement. This Agreement shall be effective from the period commencing March 1, 2020, and ending February 28, 2022, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended for up to three additional one-year periods upon approval in writing of the City Manager and Consultant. Upon expiration or termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement. D. Consultant's Insurance. 1. Coverages: Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages: (a) Comprehensive General Liability. including premises-operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. 12 of 38 9 February 18, 2020, Item #6 (b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit. (c) Consultant shall obtain and maintain, during the life of the Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy limits of not less than $1,000,000 combined single limits, per claim and annual aggregate. (d) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance. 2. Endorsements: Endorsements shall be obtained so that each policy contains the following three provisions: (a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice. "Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City." (c) Primary Coverage. "The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City." 3. Insurance Certificates: Consultant shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement. E. Notices. All notices, billings and payments hereunder shall be in writing and sent to the following addresses: To City: To Consultant: 13 of 38 10 City of Poway P.O. Box 789 Poway, CA 9207 4 Complete Name and Address February 18, 2020, Item #6 EXHIBIT "B" Cal Gov Code§ 7522.56 Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures. Deering's California Codes Annotated> GOVERNMENT CODE> Title 1 General> Division 7 Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act o/2013 § 7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions (a)This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with this section. (b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section. (c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration. ( d)Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e) 14 of 38 (!)Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received any unemployment insurance compensation arising out of prior employment subject to this section with 11 February 18, 2020, Item #6 Cal Gov Code§ 7522.56 a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement. (2)A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment. (f)A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions: 15 of 38 (l)The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar. (2) ~ (A)Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to · determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority. (B)For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may · not be placed on a consent calendar. (C)For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (3)The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements. ( 4)The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. 12 February 18, 2020, Item #6 Cal Gov Code§ 7522.56 (g)A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply. (h)This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 24214. 24214.5 or 26812 of the Education Code. (i)This section shall not apply to ( 1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System 11 who is assigned to .serve in a court pursuant to Section 68543.5. History Added Stats 2012 ch 296 § 15 (AB 340). effective January 1, 2013. Amended Stats 2013 .ch 528 § 11 (SB 13), effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476), effective January 1, 2015. Annotations Notes Amendments: Note- Amendments: 2013 Amendment: Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(l) and (£)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (£)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i). 16 of 38 13 February 18, 2020, Item #6 ( Attachment 1 SOUTH COAST AUTOMATION SYSTEMS, INC December 19, 2019 Public Work Department City of Poway P.O. Box789 Poway, CA 92074-0789 n765 Sc1vi Rc.rnch Pkwy, Suite D O Yorba Linda, CA 92887 Phone: (714) 874-4728 ° Fc1x: (657) 200-2655 Subject: Proposal for As-Needed SCADA System Maintenance Services, RFP No. 20-013 South Coast Automation Systems, Inc. {SCAS) is pleased to submit this proposal to the City of Poway Public Works Department in response to the above referenced RFP No. 20-013. In the following pages you will find our detailed submittal for the proposed work. SCAS w/11 not be employing the services of any subcontractors for any part of the work detailed in the Scope of Work. In addition to the RFP, we have received the addendum {RFP 20-013 Amendment No. 1.pdf). This proposal Is valid for 90 days from December 19, 2019. We have reviewed the City's consultant agreement provided and will sign with no alterations of the standard indemnification and insurance language. For any questions that may arise during the evaluation of our proposal, please contact me at the numbers below. We thank you for the opportunity to work with the city on this project. Sincerely, 7YI ajf /J(U(JUJ2_ Matt Barone mbarone@scas-inc.com President South Coast Automation Systems, Inc. 22765 Savi Ranch Pkwy, Suite D Yorba Linda, CA 92887 714-874-4728 Office 949-355-7852 Cell 17 of 38 February 18, 2020, Item #6 Attachment 1 General Company Information ...................................................................................................................................... 3 Company Organization Chart .................................................................................................................................... 3 Staff Qualifications ........................................................................................................................................................ 4 Mike Schmidt--Senior Engineer .................................................... , ........................................................................... 4 Matt Barone-Senior Engineer ................................................................................................................................. 4 Jesus Moncayo -Project Engineer; ............................................................... '. ........................................................... 5 David Gallagher -Project Engineer .......................................................................................................................... 6 Previous Project Experience .......................................................................................................................................... 7 City of Corona Department of Water and Power ...................................................................................................... 7 University of California, Irvine -Central Plant ........................................................................................................... 8 City of San Juan Capistrano ....................................................................................................................................... 9 Summary ................................................................................................................................................................. 10 Scope of Services ......................................................................................................................................................... 10 On-Site Support Service Response Times ................................................................................................................ 10 Virtual Private network Access ................................................................................................................................ 11 ) Staffing Services and Equipment Available ............................................................................................................. 11 Invoices ................................................................................................................................................................... 11 Documentation ....................................................................................................................................................... 11 Management Approach ............................................................................................ ; ............................................. 12 References ................................................................................................................................................................... 12 City of Poway Expectations ................................................................................................... : ..................................... 12 Fee Proposal ................................................................................................................................................................ 12 Proposal Forms ........................................................................................................................................................... 12 Appendix B -Proposal Signature Page ................................................................................................................... 13 Appendix c-Non-Col/us/on Affidavit ...................................................................................................................... 14 Appendix D-Signature Sheet ................................................................................................................................. 15 Appendix E -References ......................................................................................................................................... 16 Appendix F-Subconsultant/Supplier List ............................................................................................................... 17 RFP No. 20-013 Addendum No. 1 (Signed) .............................................................................................................. 18 Entire Original Request For Proposals (RFP} Packet and Addendum ...................................................................... 19 18 of 38 February 18, 2020, Item #6 Attachment 1 South Coast Automation Systems, Inc. {SCAS) was founded in 1977 as an engineering services company by its late founder, Larry F. Barone, Jr. The company is now owned by Matt Barone and Mike Schmidt who have been jointly responsible for managing companywide operations for the past 10+ years. We currently have offices in Yorba Linda, CA and a satellite office In Riverside, CA. At present, our staff consists of 4 full time control system engineers. SCAS specializes In the design, Implementation, and support of PLC and SCADA software systems. These services include but are not limited to the following: • PLC programming • HM/ programming • Project Management • System Design • Electrical Panel Design and Fabrication • Relational Database Design and Implementation • Data Storage and Retrieval • Historical Data Archiving and Reporting • Radio Network Configuration and Management • Information Technology Management During SCAS's 42-year history, the company has achieved an enviable record of developing and maintaining strong relationships with our end users. As such, nearly all of our work comes from repeat customers, word of mouth, and referrals. Our unwavering commitment to customer satisfaction and superb quality of work have been key to this success. The relationships we've developed have provided us with a steady and reliable stream of work which in turn has consistently made our business financially stable. SCAS strives to maintain the same level of consistency In our employees. The current engineers employed by SCAS have been with the company ranging from 3 to 17 years. The uniformity of our staff allows our customers to always work with the same team of engineers which translates into reliable and consistent customer deliverables. Our low turnover also Increases efficiency since there is no learning curve associated with bringing in a new engineer. SCAS has successfully executed over 2,200 projects and a large portion have employed the use of Modicon, Allen- Bradley, and GE PLCs coupled with SCADA platforms from Wonderware, GE, Rockwell, and Inductive Automation. Taken together these building blocks of experience comprise numerous components of Poway's current control system. Additionally, SCAS currently has ongoing work with multiple water agencies In the Southern California region. 19 of 38 Matt Barone President/ Majority Owner Senior Engineer Jesus Moncayo Project Engineer ' ' Mike Schmidt Vice Pres./ Minority Owner Senior Engineer . . I I David Gallagher · Project Engineer February 18, 2020, Item #6 Attachment 1 Following are the names and qualifications of the SCAS staff assigned for this contract. Mike Schmidt will act as the project manager, main point of contact, and lead technical resource for the city. Mike will be assisted by Matt Barone and Jesus Moncayo in technical support roles, with David Gallagher as an additional in"offlce resource. Mike will be responsible for overseeing the execution of all work produced, scheduling resources and meetings, tracking and reporting on work In progress, and generating ,invoices. As determined by the project or task requirements, Mike Schmidt may delegate specific tasks to Matt, Jesus, and/or David. The SCAS staff has a combined 75 years of experience designing and implementing industrial control systems. We believe that this core project team can successfully manage and perform all project tasks with the highest level of quality and efficiency. A brief professional summary for each of these key resources is provided below. MIKE SCflfy1/DT ~ SE,NlOR ENGIN~ER Mike began his career at South Coast Automation Systems after college and has been a proficient and reliable resource for the past 17 plus years. He as an unsurpassed history of running successful and profitable projects. For the past ten years, Mike has been the lead resource for managing all of our large-scale projects. Most recently Mike has successfully managed 2 Ion Exchange Treatment Plant upgrade projects for Coachella Valley Water District, as well as a Tertiary Filtration plant, a Headworks Screenings Upgrade, and an Ion ~xchange Treatment Plant for the City of Corona. He has is an expert PLC programmer with experience with various PLCs including Allen-Bradley, Modicon, GE, Automation Direct, and others. He has extensive experience with leading HM/ SCADA packages including all versions of GE Proficy iFix as well as Wonderware, FactoryTalk View, Inductive Automation Ignition, Mage/ls, and more. He is an expert at writing scripts using VBA in Excel, ifix, or other application to automate routine tasks. His technical ability to design and implement control systems combined with his extensive management experience makes him a perfect choice to lead the SCADA maintenance effort. Education Bachelor of Science, Electrical and Computer Engineering, 2003, University of Missouri -Kansas City Professional Experience South Coast Automation Systems, Inc., Yorba Linda, CA Senior Engineer .......................................................................................................................... 2015 -Present Regional Project Manager ............................................................................................................. 2010 -2015 Project Lead Engineer ............................................................. , ...................................................... 2008 -2010 Project Engineer ............................................................................................................................. 2005 -2008 Associate Engineer ......................................................................................................................... 2004 -2005 Engineering Intern ......................................................................................................................... 2002 -2004 MATT BARONE --·SENIOR ENGlNEER Matt has an extensive history in the control systems integration field. He is currently the President of SCAS and oversees all work executed in the Western region. He has managed and participated In projects In a wide range of industries including water/wastewater, pharmaceuticals, facilities management, food & beverage, mining & cement, 20 of 38 February 18, 2020, Item #6 Attachment 1 and oil/gas. He has experience with a wide range of HM/ software packages. The bulk of his experience has been ) with all versions of Wonderware as well as GE Pro/icy /Flx/Flx32 dating as far back as the early-1990s. He has extensive experience with the Wonderware faml/y of products Including /ntouch, Historian (lnSQLJ, System Platform, SCADAA/arm, and Historian Client {Act/veFactory). He Is also Intimately familiar with all aspects of the GE Pro/Icy family of HM/ software packages Including Flx32, /Fix, Historian, WebSpace, Portal, and Plant Applications. He also has extensive experience with Allen-Bradley FactoryTalk View ME and SE. His ski/ls Include screen design and lmplementatlon1 advanced scripting, database creation, report design and creation, recipe management systems, system installation, startup, and trou'b/eshooting. He has expert PLC programming capabilities with all Modicon and Allen-~radley PLCs, as well as experience programming Opto22, Telemecanique, and GE controllers Including their communication protocols {Ethernet/IP, AB Ethernet, DH+, DFl, Modbus TCP, Modbus RTU, etc.). He has expert programming knowledge with Microsoft Visual Basic and SQL. He is a special/st with Microsoft Access, Excel, Word, SQL Server, IBM D82, and P/CS Pro Simulation software. He has a comprehensive knowledge of all Microsoft Windows workstation and server operating systems. He Is also competent with Ethernet networks and protocols including Cisco /OS, routing and switching. Additionally, His experience in the water/wastewater Industry has resulted in an extensive knowledge working with and maintaining remote radio network communications and equipment. ) Education Bachelor of Science, Biology and Psychology, 1996 -University of Notre Dame Professional Experience South Coast Automation Systems, Inc., Yorba Linda, CA President .................................................................................................................................... 2010-Present Senior Engineer .............................................................................................................................. 2007-2010 Systems Engineer ........................................................................................................................... 2000-2007 Associate Engineer ......................................................................................................................... 1999-2000 Part-Time/Seasonal ....................................................................................................................... 1992 -1999 . Jt:s:us MONCAYO --PROJECT E:NGINE~R Jesus has completed many projects utilizing Allen-Bradley PLCs and Wonderware lntouch as well as Pro/icy iF/x, many of them in water and waste water treatment facilities. Jesus has also designed and built various electrical control panels including specifying instrumentation, panel hardware and generating all required wiring diagrams and drawings. As an active member and former president of the /SA Orange County section, he is current with new technologies and has a wide range of resources at his disposal to keep our customers informed and aware of cutting- edge solutions and developments In the process control field. He possesses a wide electrical, instrumentation, and control engineering experience in the design, Implementation and application of automated control systems. His skillset includes electrical systems design, PLC programming, HM/ screen design and implementation, system Installation, start-up and troubleshooting. Jesus is proficient with RSLogix 5, RSLogix 500, RSLoglx/Studio 5000, RSLinx, Pane/Builder32, AutoCAD, Excel, Word, and Power Point. He is competent with Proficy /Fix, Wonderware /ntouch, FactoryTalk View, Microsoft Visual Basic, and all Microsoft Windows operating systems. His experience has been applied to various projects in the following Industries: Water & Wastewater Treatment, Automobile OEM, Electronic OEM, and Polyester Manufacturing Industry. 21 of 38 February 18, 2020, Item #6 Attachment 1 Jesus has very strong capabilities with instrumentation, field electrical wiring, and troubleshooting. Along with being ) very detailed, he is tenacious and resourceful when trying to track down elusive technical problems found In the field. He is rarely faced with a problem to which he has been unable to find a solution. He is also SCAS's safety program administrator and Is oversees all work related to panel design and fabrication. Education Bachelor of Science, Electronics and Communications, 1994 -Monterey Institute of Technology Master of Science, Control Engineering, 1996 -Monterey Institute of Technology Professional Experience South Coast Automation Systems, Inc., Yorba Linda, CA Project Englneer ......................................................................................................................... 2008 -Present Compass Water Solutions, Irvine, CA Electrical & Controls Engineer, ....................................................................................................... 2002 -2008 Hayes Lemmerz International, Inc., La Mirada, CA Robotics & Controls Engineer ........................................................................................................ 2000 -2002 Zenith Electronics Company, Reynosa, Mexico Test Equipment Engineer ............................................................................................................... 1998-1999 D'AVIDGlttLAGHER.~ .. PRO)ECTENGINEER David possesses a wide range of experience in HM/ software development Including Wonderware lntouch, Pro/icy iFix, Labview and FactoryTalk View. His skills include screen design and implementation, database creation, system installation, startup, and troubleshooting. He is competent programming Allen-Bradley PLCs (PLCS, SLCS0D, CompactLogix and Contro/Logix). He Is also proficient in Microsoft Excel, Word, and AutoCAD as well as the Microsoft Visual Basic for Applications and C programming languages. He has a comprehensive knowledge of Microsoft Windows XP, Windows 7, and Windows 10 operating systems in0 addition to conventional networking principles. He also holds a firm understanding of various HM/ systems and HM/ to PLC Communications. One area where David excels is problem solving with applications software and programming. David is often tasked with particularly difficult problems and he has yet to fail in coming up with a solution. One of the highest praises of David comes from our customers. Almost everywhere he goes, he receives high marks and frequently customers specifically request him for future work. Education Bachelor of Science, Mechanical Engineering, 2012 -University of California, Irvine Master of Science, Mechanical Engineering w/ focus in Dynamics and Control, 2013 -University of California, Irvine Professional Experience South Coast Automation Systems, Inc., Yorba Linda, CA Project Engineer ......................................................................................................................... 2017 -Present 22 of 38 February 18, 2020, Item #6 Attachment 1 Ener-Core Power, Irvine, CA Controls·tngineer.~.-.~; ........ ;; ........................................................................................................... 2013 ;.;.-2017 For many years, South Coast Automation Systems bulk of work came from Food and Beverage as well as Pharmaceuticals. In the mid to late 1990s, we expanded Into the Water and Wastewater industries and began doing an increased amount of work for local city governments and water districts. In the past 20+ years, our success in the Water/Wastewater industries has resulted In a transition to most of our work coming from these types of c/lents. We have many long-standing relationships with agencies like City of Corona. DWP (22 years), City of Orange (18 years), and University of California, Irvine (23 years), Los Angeles Department of Public Works (15 years), City of San Juan Capistrano (11 years), Eastern Municipal Water District (7 years), and Jacobs (CH2M HIii) at.!!!e Fort Irwin Army NTC (8 years). In recent years, some of our newer c/lents includ/;{oachella Valley Water District f"here we performed a complete PLC and HM/ controls upgrade/replacement for two Ion Exchange Treatment Plants, City of Lompoc, City of San Luis Obispo, and City of Palo Alto. SCAS has established ourselves as a trusted name in Southern California for integration and controls work. Many of the introductions at these clients have come in the form of referrals through existing clients or from software or hardware reps that want to direct their end users to a company they know will take good care of them and get the job done right. Following are some more details of some of our previous experience with similar projects and clients. CITY OF PPRONA D/3PAIJ.TN1ElfT OFWAtER:ANCYfJ()i,t/~R . I SCAS has been actively working for the city since 1998 in support of their Water and Waste Water SCADA systems. The City has a large and diverse SCADA system and over the past 22 years, SCAS has been Involved in almost every aspect of the system. Some examples of projects that we've executed over our long history with the city include: • Performed all HM/ and PLC programming of a new Ion Exchange Treatment Plant. • Performed all HM/ and PLC programming for a new Tertiary Filtration addition at WRF#2. • Performed all HM/ and PLC programming for a new Headworks Screening upgrade at WRF#1. • SCAS has led the city on a multi-year effort to upgrade the SCADA TCP/IP network from a flat class C network to a routed network. This included working with their radio contractor to design a new IP address scheme allowing for separate subnets for each major site, reduction of broadcast traffic, segregated VLANs, and redundancy. The effort Is especially challenging since both the old and new networks need to remain active without overloading the radio bandwidth until infrastructure upgrades are complete the new network is fully deployed. • Designed and Implemented a new "data concentrator'' PLC program to govern remote site communications. The object was to control the flow of communications to avoid overloading the Ethernet radio network when future upgrades brought many new sites online. Diagnostics and error reporting were also included. The program has been deployed at every plant that acts as a polling "hub" and subsequently radio communication failures have been reduced to almost non-existent. • Upgraded the Wells feeding the Temescal Desa/ter Plant from Modicon Micro 612 PLCs to Allen-Bradley CompactLogix. The Desalter Plant PLC is still a Mod/con Quantum, so it was necessary to implement a protocol conversion solution so the existing Mod/con PLC could communicate with the newly upgrade Allen- Bradley PLCs seamlessly with little modification to the Desalter Plant well control logic. • Converted the original Lester Treatment Plant HM/ from Wonderware lntouch to lntellution /Fix. 23 of38 February 18, 2020, Item #6 Attachment 1 • Integrating the 6 (SDO, Desalter, Lester, WRF1, WRF2, and WRF3) individual and separate plant /Fix HM/ applications developed by various contractors into one cohesive application where operators could easily navigate to each of the systems/ram one computer. • Re-wrote the filter backwash control PLC logic at the Lester Treatment Plant so that all filters would initiate and complete automated backwashes. • Re-wrote the chemical dosing PLC logic at the Lester Treatment Plant to include flow paced calculations. The logic was then populated to the SDO Treatment Plant and other remote sites. • PLC and HM/ programming of the large 9 pump Garretson (Ontario) Booster Station. • SCAS has supported the city through S version upgrades of the iFix software and have recently completed upgrading the system to iFix v5.5. • SCAS installed and continues to maintain the city's Pro/icy Historian (10,000+ tags) as well as all the associated charts and trending. • Performed the PLC and HM/ programming upgrade of both the Lester Treatment Plant and Sierra Del Oro ,Treatment Plant. All of the Modicon PLCs and 1/0 were replaced with Allen-Bradley Controllogix and PowerF/ex VFD drives over Ethernet. • As part of a multi-year effort to replace all old hardware and upgrade the SCADA infrastructure, SCAS has been upgrading the remote sites from Modicon Micro PLCs with Metrlcom Serial radios to Allen-Bradley PLCs with MOS Ethernet Radios. To expedite the upgrade process, while the electrical contractor replaces ,the PLC hardware and terminates the field wiring, SCAS performs the modifications to the HM/ database, screens, and l/0 drivers so that when the field electrical work Is complete the site can be brought back online with minimal downtime. These are only a few examples of the type of support SCAS has provided the city. Over the duration of our work with the City of Corona, we have been responsible for maintaining all aspects of their SCADA system. This includes development and lnstallat/on of new sites, rehabilitation and service of existing sites, as well as incorporating applications developed by 3rd party vendors into the SCADA system. The length of our service illuminates our capability to not only support a large and diverse system, but also shows our ability to grow and adapt with an ever- changing environment and successfully assimilate new products and technologies. SCAS has been the primary integration and controls company for the university's central plant facility since 1997. The central plant facility provides chilled and hot water the university's campus loop supporting the building HVAC systems. The plant is equipped with Allen-Bradley PLCs, ABB VFDs, Wonderware lntouch HM/, KEPServerEX (BACnet and Ethernet/IP), Microsoft SQL Server, and Wonderware Historian. Some examples of projects that we've executed during this time include: • Performed all the original HM/ and PLC programming for the Chilled Water PLC which included 4 Electric Chlllers, 4 Cooling Towers, Distribution Pumps, and a 4.5 Million Gallon Thermal Energy Storage (TES) Tank. The TES Tank allowed the university to run the high energy electric chillers at night during off peak hours to JIii the tank with 39° water, then use low energy pumps to distribute the water in the day during peak hours. This has greatly reduced the university's energy costs over the past 20+ years. • Upgraded the Central Plant Wonderware /ntouch and Historian HM/ through various versions starting at vS.6 on to the current version 2014. 24 of 38 February 18, 2020, Item #6 Attachment 1 • Built the original reports for the facility using Microsoft Excel and ActiveFactory and have expanded them thrnughout the years as the plant and systems have grown. Installed a PLC dedicated exclusively/or generating usage, production, and compliance reports. • Performed all HM/ and PLC programming for a plant upgrade In 2006 that added 2 Chillers and 2 Cooling towers. This was part of a larger capital improvement project that added a Cogen Facility to the central plant. SCAS worked closely with the Cogen controls contractor to ensure a seamless and successful integration of the new components to the existing system. • Performed PLC Upgrade I Program Conversions of the Hot Water and Chilled Waters PLC from PLCS to Contro/Logix. The converted programs were simulated and testing prior to installation which allowed for very minimal downtime to make the cutover to the new PLCs. • Supported the plant through vaIious remote panel upgrades, replacing old 17711/0 with new Contro/Logix l/0. SCAS made all necessary PLC and HM/ programming changes to support the upgrades. • Provided PLC and HM/ programming for the Hot Water System and worked with other contractors in support of a project to replace Boilers 3 & 4 with two new High Temperature Water Generators. This included a new PLC remote l/0 panel to control new equipment, peer to peer communications, new HM/ screens and historical data points, and reports. These are just a few of the projects that we've performed for the university over the past 23 years. Aside from a few projects, SCAS has been the main controls contract that has done nearly all the PLC and HM/ programming for the Hot Water and Chilled Water systems at the central plant facility. CITY. OfSAN'1LJAfi/. CAPISTiUNo SCAS began doing work for the City of San Juan Capistrano in January of 2008 in support of their Water Production System and Ground Water Recovery Plant (GWRP). We were able to very quickly demonstrate our capabilities and remain their preferred systems integration provider. Their Water Production System consists of a central control room with approximately 30 remote sites including wells, reservoirs, booster stations, and lift stations. The Ground Water Recovery Plant (GWRP) consists of one main site with 1 Contro/Logix PLC and 8 remote well sites. The water production system uses Modicon Momentum and Micro PLCs, MDS iNet-11900 Ethernet, MOS 9810 Serial, and Alligator Serial Radios, as well as Wonderware /ntouch, Wonderware Historian (Microsoft SQL), and SCADA/arm. The ground water recovery plant uses Allen-Bradley Contro/Logix PLCs, Wonderware SCADAlarm, KEPServerEX (Ethernet/IP), and MDS iNet 900 Ethernet Radios. Originally the GWRP system was built on RSV/ew32. SCAS worked with the city to convert the RSV/ew32 system and incorporate the GWRP screens and functionality into the existing Waster Production Wonderware lntouch system, making it Into one cohesive and integrated package. This included writing a custom application to extract the 7+ years of historical data that was stored In the native RSView32 format and import It into the existing Wonderware /nSQL historian. This was necessary since no import or conversion utilities existed for porting data from RSVlew32 to /nSQL. When we first started working for the City, our services were primarily used to perform troubleshooting and rehabilitation for many of their sites that presented persistent and troublesome problems. Much of this initial work consisted of diagnosing and fixing instrumentation Issues, finding and fixing electrical wiring problems, troubleshooting and fixing failing PLC logic and control Issues, and cleaning up problems on the HM/. Over a reasonably short time, SCAS was able to solve a number of Issues that had plagued the city's SCADA system for many years. 25 of 38 February 18, 2020, Item #6 Attachment 1 SCAS has also provided panel design and fabrication, electrical wiring and installation, PLC, radio, and HM/ programming,. and testing and integration f9r th,e ac!dition of two new.sites toJhe water production system. These were basically turnkey systems where SCAS provided all design, hardware, programming, and installation. SCAS has provided support to convert their existing GWRP well sites from simple start/stop to VFD speed control. This included PLC and HM/ programming as well as coordinating with the electrical contractor for installation and testing. SCAS has been primarily responsible for maintaining, modifying, and upgrading all of their PLCs and HM/s for both the water production and ground water recovery plant. This also includes maintaining and servicing the various I radios in their SCADA system. SCAS has helped the City in designing and implementing new Excel based reports as well as upgrade and maintain existing r~ports in Hach WIMS to satisfy the State requirements. SCAS completed an upgrade of their GWRP PLC system from Allen-Bradley SLC to Contro/Logix PLCs. This consisted of converting the PLC logic from 4 separate SLC 5/05 PLCs and combining them into one Contro/Logix PLC program while also updating the lntouch HM/ database to communicate with the new PLC. This project also included expanding the system by Incorporating two new sand filters as well as adding position feedback l/0 for all filter valves and re-writing the filter backwash logic to use the valve position feedback In the sequence logic. SVMMIJR,y·. The examples above are just a small sampling of the types of long-term professional relationships that are the cornerstone of our business. As mentioned before, we' have been able establish these relationships through our reputation and referrals, but we believe it's our ability to maintain them over many years, sometimes decades, that truly demonstrates our firm's capability. We have an unwavering commitment to quality and customer satisfaction. We are transparent and honest and we always keep the client's best Interests at the forefront of everything we do. SCOPE OF SERVICES . ·. . ': · . . • 1 • , • • r ~ I , • SCAS clearly understands the Scope of Services laid out In the RFP document and is confident that we can provide the highest level of professional SCADA services for the City of Poway. We believe the examples set forth above clearly demonstrate our staffs capability to work in varied environments as well as across multiple PLC and HM/ vendors. Although we do have a core set of applications and hardware platforms that we work with most frequently, after 42+ years in business, we have come across it all and encounter new technologies or platforms that we must learn and support. We have a unique ability to learn, adapt, and become proficient with new products quickly and efficiently. One way that we have been able to accomplish this Is to cross-train all of our engineers. Every engineer on our staff is expected to come proficient across all platforms of PLCs and HM/s that we commonly encounter at our c/lents. This also Includes becoming familiar with the technologies related to the SCADA system. For example, Microsoft Windows Platforms, TCP/IP Networks (Cisco IDS, switch configurations, VLANs, routing), Wireless Radio Networks (Ethernet, Serial}, Microsoft SQL Server, Hach WIMS Server, etc. If there Is an area that a particular engineer is lacking experience, we will work as a team to help educate them and bring their skil/set up to par. SCAS has extensive experience with almost all of the software, hardware, and infrastructure items listed in the RFP and we are confident that we can quickly come up to speed with any new technologies we encounter. With this confidence in our engineer's skills, we can easlly assign any one of them to a project or send them to respond to c/lent's service call knowing that our high standards will be met and the customer wf/1 be happy. ON;.S/TE 5UPP0R,T SERiilCE;RESPONSE TIMES ·:. ,,,. ,·.· .,,• ·:··. '·,· '·1,',•'· .·.· ·, : _:; -·· .. The primary point of contact/or this project w/11 be Mike Schmidt based in our Riverside office. This office Is roughly 75 miles from the City of Poway. Our Yorba Linda office is roughly 90 miles away. In an after-hours emergency 26 of 38 February 18, 2020, Item #6 Attachment 1 response situation, if an engineer needs to be dispatched from their home, all of our engineers live within 100 miles ) of Pc,way. Typically, when servicing @r client's em~rgency requests, whether It be during regular business hours or after hours, we attempt to respond with someone onsite in under 4 hours. Since most of our client's are within a 2- hour distance, often our, response times are much less. Our typical procedure for emergency response is to initially attempt to gather as much information as possible from the Poway staff regarding the nature of the failure condition. This is done to make a determination If this is a problem that can be resolved over a remote connection or require an on-site visit. As mentioned before, the cornerstone of our business is long term relationships with our clients, and one of the ways we maintain those relationships is to always be responsive to service requests. Again, having cross- trained engineers allows us to dispatch anyone on our team, which typically is done within an hour of an emergency request. SCAS acknowledges and agrees to the on-site support response times as laid out in the RFP including 24- hour response for emergency requests, 48-hour r~sponse for non-emergency requests, completion of work within 2 weeks (nor,-delivery of parts), and completion of work within 2 weeks after parts delivery. VIRTUAL PRIVATE NETWQRK ACCESS Almost all of our clients have provided us means for access over a Virtual Private Network and we use these frequently to provide support. Most provide access using the Cisco AnyConnect VPN client, but we've also used other methods I like CheckPolnt VPN and GoToMyPC. For clients that don't provide a VPN connection, we maintain an account with Webex and as long as the client can provide access to the internet, we can host a Webex session and remotely control the computer. Webex is beneficial because it allows the client's staff to Interact and view the session and potentially learn from watching us diagnose and fix problems. STAFFING:Sf;RVIOESANO EQVIPMEN.T,AVAILABLE ) SCAS does not maintain any company vehicles and or equipment outside of the individual engineer's toolkits. The engineer's toolkits Include a Fluke Process Meter, various cables and adapters for connecting to PLCs, radios, switches and other equipment, and tools for accessing, diagnosing, and fixing issues with wiring in PLC control cabinets if necessary. Each engineer has their own complete toolkit, so the response time is equal to what was described above. The details of our personnel available Is available in the Staff Qualifications section. INVOICES, SCAS acknowledges and agrees to the City's invoicing standards as defined in the RFP. The invoices w/1/ include as a minimum the following information: location, hours worked, personnel involved, materials/hardware installed, purchase receipts for materials/hardware charged, unit pricing, extended pricing, and point of contact from the City who made the initial request. SCAS has always been a huge proponent of documentation. We have built many In house tools to assist in the documentation of any PLC code that we write so that ladder logic routines have detailed and informative descriptions on ladder rungs and instructions. We also make it a standard to add comments any other code like VBA so that any engineer.can understand and diagnose any problems with coding. Additionally, as a standard, we create an Excel documentation spreadsheet for all PL Cs that we maintain. As a minimum, the spreadsheet will have a "Field l/0" tab that layout out and document the 1/0 connected to the PLC. This may be hard wired local 1/0, remote 1/0, or even VFD or other devices connected over Ethernet on Contro/Net networks. The other tabs would include documentation for all of the address space and/or tags In the PLC. For most projects, we will also write a Process Description or 27 of38 February 18, 2020, Item #6 Attachment 1 Sequence of Operation (or modify one if it exists) that documents the manual operation, automatic operation, alarm \ conditions, and any other information pertinent to the control of the system. I SCAS views all documentation created out of the work we perform as deliverables and as property of the client. At the completion of any project, we provide copies of all documentation tools as well as backups of PLC and HM/ configurations before and after changes. Often, we maintain an archive somewhere on the client's network and make sure all copies of programs and documentation are uploaded there. SCAS acknowledges and agrees to the management approach as described in the RFP . . REFERENCES · I : -- I ~ ' • t' See References in the Proposal Forms section below. ,[fTY OF POWAY EXPECTATIONS I ; ' ' .', I . To effectively perform the services outlined In the RFP, SCAS needs basically 2 things: Information and access. By information, we mean any and all existing documentation, drawings, OEM programs and documentation, PLC and HM/ programs, manuals, panel drawings, network drawings, switch configurations, etc. Anything that defines or describes any part of the system would be beneficial. Effective and informative communication is also key. SCAS will always strive to maintain open and consistent communication with the city to stay up to date with the city's support needs, plan and execute upcoming work, and detail work performed. Our expectations as a contractor would be that the city is responsive to communication and requests for Information. This is vital for our ability to efficiently perform work. By access, we mean that we'd need both physical and electronic access to any part of the system that we need to service and/or maintain. For example, we'd need network accounts and passwords for Windows machines, HM/ systems, PLC programs that might be password protected, physical access to PLC panels, HM/ control rooms, MCCs, etc. FEE PROPOSAL -· . -. . '. · . ( / . ' Please refer Fee Proposal document in separate sealed envelope . . PROPOSAL.· FORMS . . " : . · , . . . C I ' The required proposal forms are on the following pages. 28 of 38 February 18, 2020, Item #6 Attachment 1 PROPOSAL FORMS To the City of Poway, herein called the "City" for AS-NEEDED SCADA SYSTEM MAINTENANCE SERVICES to be provided to said City: Pursuant to and in compliance with the Request for Proposals (RFP) and in accordance with the Specifications contained herein, the undersigned proposing consultant, having become familiarized with the terms of the contract, plans, specifications, and addenda, hereby proposes and agrees to perform, within the time stipulated, the contract, including all of its component parts, and everything required to be performed, all in strict conformity with the plans and specifications and other contract documents, including all addenda for the sums set for the sites listed herein; It is understood and agreed that the contract amount includes all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies between numbers of the bid amount and the words stating the amount, the words shall govern over numbers: IN COMPLIANCE with the Notice, Specifications, and special provisions hereinbefore stipulated, the undersigned, with full comprehension thereof, hereby proposes to perform the entire work for the prices set forth below upon which award of Contract is made; Work not identified in the contract will be billed on a time and materials basis using the same standard hourly rate (which shall include labor, vehicle use, tools and equipment, overhead and profit). For the purpose of proposal evaluation, proposing consultants shall enter on the two proposal tables the hourly rates as requested. Bidder: Signature: Print Name: Date: 29 of 38 South Coast Automation Systems, Inc. --w7 uttB CvunLQ Matt Barone -President December 18, 2019 33 February 18, 2020, Item #6 ) Attachment 1 NON-COLLUSION AFFIDAVIT To the City Council, City of Poway, California: The und~rsigned in submitting a proposal for performing the following work by Contract, being duly sworn, deposes and says: That he/she has not, either directly or indirectly, entered into any agre~ment, participated in any - collusion, or otherwise taken any action in restraint of free competitive proposing in connection with such Contract, for: AS-NEEDED SCADA SYSTEM MAINTENANCE SERVICES Business Name: South Coast Automation Systems, Inc. Business Address: 22765 Savi Ranch Pkwy, Suite D Yorba Linda, CA 92887 Signature of Proposer: >fr/ tLtf {3 ~ Place of Residence: 740 S. Quail Circle Anaheim, CA 92807 Subscribed and sworn before me this / 8' day of Dee£Vh~ I 2019. Notary Public in and for the aunty of ,State of California My commission expires __ ( __ I_-2._0_-_Z,O _____ _ (This affidavit shall be executed by the successful Proposer in accordance with instructions in the Federal Requirements, but Proposer may execute the affidavit on this page at the time of submitting proposal.) 35 30 of 38 February 18, 2020, Item #6 Attachment 1 JURAT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which. this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ORANGE ---------- Subscribed and sworn to (or affirmed) before me on this 18th day of _____ D_e_ce_m_b_e_r ___ __. 2019 by ________ ~M~a:.3.t%:.:th:.:c.e-=w....:.f~vs=o~n--=B=-a.:..::rO:.:.:n.:::..e _______ _ proved to me on the basis of satisfactory evidence to be the person{s) who appeared before me. (seal) OPTIONAL Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: ___ N_o_n_-_co_JJ_u_si_on_A_#_i_da_v_it __ _ Document Date: _____ 1--=2/_1--=8/~1_9 ____ Number of Pages: __ 1 __ Signer(s) Other Than Named Above: ...... N ...... oa ...... e .......... __________ _ February 18, 2020, Item #6 Attachment 1 SIGNATURE SHEET Proposer agrees that his or her proposal shall remain open and not be withdrawn for a period of ninety (90) days from the deadline submittal. Proposer also agrees that if they are the successful bidder he or she will sign and return the Contract Agreement within ten (10) working days after 'receipt of Notice of Award along with the certificates of insurance and endorsements and other certifications as required under the Contract Documents. Failure to complete all information may render your proposal non-responsive [***Indicate not applicable ("N/A") where appropriate. ***] Name of Proposer/ Company: South Coast Automation Systems, Inc. Address: 22765 S~vi Ranch Pkwy, Suite D, Yorba Linda, CA 92887 Telephone No.: LZ.:!i_)_8_74...;...-4...;...7_2_8 _____ Facsimile No.: l2.§L)_2_0_0-_26_5_5 ___ _ Email: mbarone@scas-inc.com ----------------------------- State of California Consultant's License No. _N_/A _________ Classifications(s) ____ _ Expiration Date: ____ _ Type of Firm (select one): D Individual D Partnership~ Corporation D M/WBE ~ Incorporated □Traded D Sole Owner D Other Department of Industrial Relations Registration Number: _10_0_0_05_2_2_95 ______ _ SSN or Federal ID Number: 81-3064970 -------------------- Receipt of Addenda: #~ # __ # __ # ___ is hereby acknowledged. 7V/~nitials By signing below, I attest that I am an authorized representative / agent, that I am authorized by my signature to bind this company contractually and certify under penalty of perjury the accuracy of the representations made on the Bid and related forms. DATE: _D_ec_e_m_b_e_r 1_9-=-, _20.;._1...;.9 __ ,,,,,,.... ________________ _ SIGNATURE: _-,!Yl_..;.....a;f;/.~'3...,___~ __ -=-------- PRINTED NAME: _M;;.;;.;;.a;;;.;.;;tt;.;...;B=a.;.;..;ro_,.;n __ e ________________ _ TITLE: __ P_re_si_d_en_t ______________________ _ 37 32 of 38 February 18, 2020, Item #6 Attachment 1 REFERENCES Reference Contract Type of Business Start & Finish Name/Address/Phone Amount (Government~ Private, Dates of etc.) Contract City of Corona DWP $600,000 I year Government July 2014 -Tom Mood}' -General Manager Water/Wastewater June 2020 755 Public Safe% Way Ongoing since Corona, CA 928 O 1998 (951) 279-3660 Jacobs (Army NTC-Ft. Irwin) Varied T&M as Government Ongoing since Edgar Ortusiastigue .. Project Mgr. wellasCIP Water/Wastewater 2012 714 5th Street Pr~ects up to Ft. hwin, CA 92310 $7 K (760) 267-3852 University of California Irvine $40,000 I year Government/ Facilities Ongoing since Jerry Nearhoof 1997 Asst. Director, Utilities Operations (949) 824-2781 City of OranRe Water $25,000 I year Government Ongoing since Tuan Cao -enior Civil Eng Water/Wastewater 2002 Public Work Dept• Water Division 189 S. Water street Orange} CA 92866 (714)' 288-2492 City of Lomioc Water Division Varied T&M Government Onf:oing since Chris Hill .. CADA System Analyst projects Water/Wastewater 20 2 601 East North Avenue Lomrc, CA 93436 (805 875-8709 39 33 of 38 February 18, 2020, Item #6 Attachment 1 SUBCONSULTANT LIST If all work js to be done without Subconsultants, write "none" here: None ------ Name under which Class/License Address of Office or Type of Work Subconsultant is Number Shop and Telephone No. Subconsultant WIii Licensed Do I 1. Suppliers Name of Supplier Address & Telephone No. Type of Materlal /' [Remainder of Page Left Blank Intentionally] 41 34 of 38 February 18, 2020, Item #6 STEVE VAUS, Mayor DA VE GROSCH, Deputy Mayor CA YLlN FRANK, Councilmembcr .) 13ARRY LEONARD, Councilmember JOHN MULLIN, Councilmcmbcr December 12, 2019 CITY OF POWAY Addendum No. 1 As-Needed SCADA System Maintenance Services RFPNo. 20-013 To All Prospective Bidders: Attachment 1 The following are changes to the contract specification and plans for the above referenced project. This addendum is hereby made a part of the contract documents to the same extent as if they were originally included therein. Receipt of this addendum shall be acknowledged with the bid submittal for this project. 1. Question: Page 18, 2F-this item seems to be requesting the same thing as the fee proposal (item 2J) which is supposed to be provided in a separate envelope. If item 2F is not a fee schedule, what is the difference between it and item 2J? Answer: Item 2 F has been removed as a standalone item. Item 2F is to be included as part of the Fee Proposal and is incorporated as part ofltem 2J 2. Question: Page 18, 20-could you please provide guidance on this item. Is this more or less a reiteration of the "Scope of Services" section but written as confirmation that we will do what is asked? Also, since this is an as needed service agreement what is being looked for in the request for time lines and deliverables? Answer: Responses to Item 2G should be in a manner confirming one's ability to meet the Scope of Services. The purpose is to convey to the City that Proposer understands the work being requested. As referenced in the question, this agreement is on an as-needed basis, therefore timelines and deliverables are not applicable. Item 20 is amended to: A detailed description of the scope of work as outlined in the "Scope of Services" section contained in this document. 3. Question: Section III, Item 2 (On-Site Support Service Response Time), will the City consider Proposers who have facilities located outside the 200-mile radius requirement? Answer: Yes. The first sentence Section III, Item 2 is changed to: Proposers must have a full service facility located within a 300 mile radius of the City of Poway. All bidders shall acknowledge receipt and acceptance of this Addendum No. l by signing in the space provided and submitting the signed Addendum with the bid. Failure to do so will render your proposal non-responsive. Receipt acknowledged by: ~Q.l,.qJ.,o fe. Coa,t~-h~ .. s1~. Authorized Signature/Company Name Date l __ 35 of 38 City Hall Located at 13325 Civic Center Drive Mailing Address: P.O. Box 789, Poway, California 92074-0789 www.poway.org February 18, 2020, Item #6 Attachment 1 SECTION Ill • SCOPE OF SERVICES 1. Backarougd: All services shall be performed in accordance with all applicable State and City regulations and ordinances, including, but not limited to, the Professional Engineers Act. The City owns and operates approximately 40 facilities including three sewer lift stations, 15 potabfe and recycled water pump statfons, 19 water storage reservoirs, 24 pressure reducing stations and a water treatment plant that are monitored and/or controlled by the City's SCADA system. This SCADA system consists of Allen Bradley Programmable Logic Controllers (PLCs), Wonderware, Human Machine Interface (HMt) software, and various m.otor controf and instrumentation systems. Communication to and from remote facilities Is· provided by a combination of wired circuits and wireless radio and support for these communication facilities is to be considered and included in the response to the RFP. The Public Works Department is looking for a Consultant with specialized knowledge and skills to provide periodic. on call, as-needed maintenance and training, programming, troubleshooting and diagnostic support services for the entire SCADA system, which incrude but not be limited to the following hardware, software and Infrastructure: -Allen Bradley DF1, DH+ and Modbus protocols; -Multi-vendor HMI support; -Experience with SQL server; -Experience with Wonderware, Ignition, and Windows platforms; -Experience with MicroTek Router BOARD; -Experience with Ubiquity AirMax Products/Protocol; .. Experience with KepWare, KEPServerEX platform; -Experience with Allen Bradley PLCs; -Knowledge of Industry best practices; -Knowledge of advanced digital network infrastructure; .. Wireless radio systems -Knowledge of communication systems, both wired circuits and wireless radio systems -Knowledge and experience with other data management platforms such as Inductive Automation's Ignition platform, Allen Bradley, Wonderwaret etc. SCADA system documentation will be made available to the selected Consultant and Public Works staff wlll be available, as required, to provide facility site access, staff support and assistance. 2. On-Site Support Service Response Time: Proposers must have a full service facility located within a 200 mile radius of the City of Poway. Consultant must be available to respond to calls In a timely manner and the proposal must clearly identify staff and resources to meet the response times noted befow. For all requests the proposer must acknowledge receipt of the request within a maximum of 8 hours and provide a timeline for addressing the request. 36 of 38 -On-site for scheduled planned events as defined by the planned work and agreed upon in advance. 15 February 18, 2020, Item #6 Attachment 1 .. On-site for non-emergency support during working hours, after hours, weekends and holidays must occur within 48 hours of the request from Poway. -On--Site for emergency support during and after worktng hours must occur within 24 hours of the request from Poway. -For requests not requiring delivery of parts, work must be completed as soon as reasonably possible, without incurring unnecessary expenses1 but within 2 weeks following the initial reque~t. -For requests requiring delivery of parts or equipment the Proposer shall inform the City of the lead time for part(s) delivery, and any options for expediting the delivery. Following delivery of part(s) or equipment the request must be completed as soon as reasonably possible, without incurring unnecessary expenses. within 2 weeks following the initial request. -For requests requiring support from a third-party software or hardware vendor the Proposer shall provide weekly progress reports to the City regarding the status of the request and Include any options available to expedite the completion of the request. 3. Virtual Private Network Access: Proposer must be able to acces~ the SCADA system through Virtual Private Network (VPN) established by the City of Poway and in accordance with their Information Technology (IT} policies. The access to the VPN would be for assistance providing City staff support with trouble shooting, diagnostics and programming Issues. and or upgrades. 4. Staffing Services and Equipment Available: Consultant shall provide detailed information on personnel, Fleet and Equipment including response times. 5. Invoices: The Consultant will invoice the Public Works Department for seivices rendered in a manner consistent with City standards, as approved by the Finance Department. Consultant shall submit detailed invoices for completed tasks or hardware/software received by the City. Invoices should identify at a minimum: location, hours worked, personnel involved, materials/hardware Installed, purchase receipts for materials/hardware charged, unit pricing, extended pricing, and point of contact from the City who made the initial request. 6. Documentation: Consultant shall provide complete and thorough written documentation, including management of change, illustrations/drawings of all changes and updates to the SCADA system, including annotation of SCADA system. 7. Management Approach: 37 of 38 A. The Consultant will work as a City consultant, and as such must reflect the professionalism and courtesy by the City of Poway staff when dealing with the public. B. The Consultant will provide copies of all correspondence records and reports to the Public Works Department, upon request. C. Consistent with the authority contained in the law, the Consultant shall have the decision authority consistent with and necessary for the timely and proper enforcement of the laws and ordinances assigned to the Consultant for enforcement, and such decisions shall be consistent with the wording of the regulations. D. The Consultant shall provide lts own office space and clerical support at Its sole cost and expense. 16 February 18, 2020, Item #6 Attachment 2 SOUTH COAST AUTOMATION SYSTEMS, INC 22765 Savi Hanch Pkwy, Suite D O Yorba Linda, CA 92887 Phone: (714) 874-4728 ° Fax: (657) 200-2655 ,{=fE PROPOSAL , ' ' , ' ·•. , , · , ' ". ":' , '. ,· .' r,' , ,," ,' j , • , ., • ,.: ~ ' ,. ~ r , ~ ' , ' • , I • ~, -', , )1 1 ,1 ! .t • , SCAS will charge for all services specified under this RFP as Time and Materials at the appropriate rates specified below depending on the engineer performing the work. Hourly Labor Rate Schedule Senior Engineer ....................................................................................... $184.00 (One.Hundred Eighty-Four Dollars) Project Engineer .... ,. ................................................................................... $164.00 (One Hundred Sixty-Four Dollars) Associate Engineer ................................................................................. $138.00 (One Hundred Thirty-Eight Dollars) Hourly Equipment Rate Schedule N/A Hourly Rate Associated with VPN Access Same as rates specified above. Normal Working Hours Normal working office hours are Monday-Friday from 8:00 am to 5:00 pm (Pacific). SCAS does not charge a premium for service work, either remote or on-site, that falls outside of normal working hours. Any and all work is billed at the rates specified above. Mileage Rate Mileage is charged at the published IRS mileage rate for business which is $0.58/mile (Fifty-Eight Cents) for 2020. Bl/1/nq Periods and Payment Requirements We typically invoice twice a month on or near the 1st and 16th of each month. Standard terms are net 30 days from date of invoice. Travel Time and Rate Based on the location of our offices, we estimate round trip travel between 2-3 hours. Travel time is billed at the same rates specified above. Minimum Charge Per Service Call There is a 4 hour on-site minimum per service call. There is no minimum for remote VPN support. Mark-Up Fees Per paragraph 39 on page 13 of the RFP document, it is our understanding that the City expects material, hardware, and software costs to be passed on·at the purchase price with no additional markup. We expect that the bulk of the work for the city will be labor and that supply of materials wl/1 be negligible. Typically, SCAS's markup on materials is 15% (Fifteen Percent). Surcharges SCAS does not Impose any surcharges for emergency call, second trips, or weekend/after hour calls. All work is billed at the rates specified above. 38 of 38 February 18, 2020, Item #7 DATE : TO: FROM: CONTACT: SUBJ ECT: Summary: AGENDA REPORT CityofPoway February 18, 2020 Honorable Mayor and Members of the City Council Aaron Beanan, Director of Finance 4 Brad Rosen, Information Technology Manager fJ)__ (858) 668-4452 or brosen@poway.or g CITY COUNCIL Award of Contract to Nth Generation Computing, Inc. for the City Hall Server Refresh Project, RFP No. 20-015 On December 12, 2019, the City issued a Request for Proposal {RFP) to purchase server and network hardware and implementation services. The pu r pose of the RFP is to replace the City Hall data center main server hardware chassis that was purchased in 2009, which has reached end of life and will no longer be supported by Hewlett Packard Enterprise. The servers housed in that chassis that were purchased in 2015 are also being replaced by this RFP as part of the City's asset management replacement plan. Recomme nded Act ion: It is recommended that the City Council award the contract to Nth Generation Computing, Inc. for the City Hall Server Refresh Project, RFP No. 20-015; and authorize the City Manager to execute the necessary documents. Discussion: In November 2009, the City implemented a Hewlett Packard {HP) virtualized server environment in the City Hall data center. This solution included a server chassis to house blade servers that provide the computing power for most of the City's major applications, including the Munis Finance/HR, Cartegraph Operations Management System, and TRAKiT Community Development applications. The 10-year-old HP server chassis has reached end of life and the newer servers available from HP are no longer supported in that environment. As part of the City's asset management replacement p rogram to keep our hardware technology current and supported by the manufacturers, funds were budgeted this fiscal year for the replacement of the City Hall data center equipment. After an analysis of current technology and the City's use of its current server computing environment, it was determ ined that five servers can replace the existing eight servers. The two main reasons for this are the increased computing power 1 of 42 February 18, 2020, Item #7 compared to the older serve rs, as well as the reduction of appli cations in the environment due to the m igration of some applications to the cloud. The reduction of servers also enables the City to eliminate some server and backup software licensing, which reduces ongoing yearly licens ing costs by approximately $2,500. Networking equi pment to enhance the redundancy of the server connections is also included in this purchase, as well as professional services to assist in the migration and implementation of the new equipment. The City issued an RFP on December 12, 2019 for the purchase of servers, networking hardware, four years of 24/7 ongoi ng technical support and implementation services. The City received three proposals as shown in the table below. Vendor Cost Proposal Not es Nth Generation Computing, Inc. $118,284.76 Saitech, Inc. $114,650.00 Proposal did not include sales tax. implementation services and one Microsoft Server license. Including sales tax, proposal = $122,318.47 Howa r d Technology Solutions $185,965 .73 Staff reviewed the proposa ls, including the total cost, the vendors history, and references completing similar projects. Staff recommends that Nth Generation Computing, Inc. (Nth Generat ion) be selected for t his project. Includ i ng all hardware and services as requi r ed in the RFP and sales tax, Nth Generation is the vendor w ith the lowest cost. Nth Generation has extens ive experience working with loca l government agenc ies including San Diego, Chula Vista, Murrieta and Santa Monica. The City of Poway has also worked with Nth Generat ion on prior successful proj ects. Env iron mental Rev iew: This action is not subject to review under the California Environmental Qua l ity Act (CEQA). Fi sca l Impact: The total cost of this ag r eement is $118,284.76. As part of the City's approach to asset management, replacement costs for this equipment have been previously set as ide via the annual rent charges. As such, there are sufficient funds available in the FY 2019-20 Capital Replacement Equipment budget (115010-61212) for award of this contract. Pu blic N otification: None. Attach ments: A. Nth Generation Computing, Inc. Proposal B. Standard Agreement for Professiona l Services Reviewed/Approved By: Assistant City Manager 2of42 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager February 18, 2020, Item #73of42 alfh ..IIFG-ENERATION Nth Generation Computing, lnc.'s Proposal For City Hall Server Refresh RFP #20-015 Prepared Especially for City of Poway Submittal Deadline: January 17, 2020 at 4:00 p.m. ATTACHMENT A Gerti/ice! WBEN@ \%men's Bminm Em.-rprise llPage February 18, 2020, Item #7 Table of Contents a#ih ..IIFG-ENERATION Ccrti/iccl WBEN@ \%men's 811.!ine.ss Et11L"f/mj~ 1. Cover Letter ........................................................................................................................................... 3 2. Executive Summary .............................................................................................................................. 4 3. Description of Company and Qualifications ......................................................................................... 5 4. References ........................................................................................................................................... 14 5. Execution ............................................................................................................................................. 15 6. Pricing ................................................................................................................................................. 19 7. Conflict of Interest ............................................................................................................................... 26 Confidentiality Notice This Nth Generation Proposal and all associated documents and attachments contained and included herewith, includes proprietary and confidential data that shall not be disclosed outside of Client Companies and Nth Generation Computing, Inc. and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal. This restriction does not limit any right to use information contained in this proposal if it is obtained from another source without restriction. 4of42 21Page February 18, 2020, Item #7 1. Cover letter January 17, 2020 Attention: Brad Rosen ~h .IJITG-ENERATION Information Technology Manager -City of Poway Phone: (858) 668-4452 Email: brosen@poway.org Certified WBEN@ Winnen'• Bruine.ss Em,'Tjni5e RE: Nth Generation Computing, lnc.'s Proposal to the City of Poway, City Hall Server Refresh RFP #20-015 Dear Mr. Rosen, Nth Generation Computing, Inc. ("Nth") is pleased to present herein our proposal in response to the City of Poway ("City" or "Client") for the City Hall Server Refresh RFP #20-015. Nth is including in our proposal the hardware, software, support and services as requested in sections 1.2 and 1.3 of the City's RFP. Nth has also included information requested by the City to demonstrate our qualifications and ability to deliver the proposed solution. Thank you in advance for your anticipated professional courtesy and consideration. Should you have any questions or concerns, please do not hesitate to contact me. Sincerely, Joyce Russell EVP/CFO Nth Generation Computing, Inc. 17055 Camino San Bernardo San Diego, CA 92127 858-451-2383 888-674-4684 (fax) joyce.russell@nth.com Sof42 Carol Herr Account Manager Nth Generation Computing, Inc. 17055 Camino San Bernardo San Diego, CA 92127 858-451-2383 888-674-4684 (fax) Carol.Herr@nth.com 3IPage February 18, 2020, Item #7 Ccrtificcl WBEN@ \%men's B1uineis Emcrpru, 2. f)(ecutive Sumrm:uv Requirement: Provide a concise overview describing the proposed approach to execute the completion of the project. Nth's Response: As per the RFP requirements in section 1.3, Nth will be guiding the City in the best practices for implementation. Nth is including 16 hours of consulting in our proposal. The Nth Project Manager will coordinate a Kick-off call as well as additional planning sessions as needed. The scope listed in the Project Tasks below is intended as a guide for the steps Nth suggests would be necessary for a successful implementation. A firmer timeline, resource allocation, and task ownership will be established during the kick-off and subsequent planning meetings. Project Tasks -Overview: VMware Environment • Rack the four new Proliant DL360 servers into customer provided rack space • Upgrade the Firmware on all servers to the latest version • Assist client with installing new FC switches and connecting to existing Brocade switches • Connect the new servers to the 10Gb network and also to the FC switches • Install VMware ESXi image onto Micro SD cards on each server • Assist client in presenting Nimble storage to the new Proliant DL360 servers • Assist client in creating new VMware cluster on new Proliant DL360 servers • Assist client with VMotion operations to move VMware virtual machines to new cluster • Assist client with adding in new HPE 5400 network chassis and configuring for redundancy New Veeam Server infrastructure • Install new Proliant DL380 Gen 10 Veeam server into customer provided rack • Configure new Veeam server as follows: o 2x240GB SSD as RAID 1 for Windows OS and Veeam application o 2x480GB SSD as RAID 1 for Dedupe database and Index o lOxlTB NL SAS HDD as RAID 6 for backup target disk • Assist client with moving Veeam policies and settings from existing Veeam server to this new one • Verify that policies and settings are correctly configured • Assist customer with testing Veeam operations 6 of42 41Page February 18, 2020, Item #7 alih .IJ/TG-ENERATION 3. Description of Company and Qualifications Requirement: Ccrtificcl WBEN@ W.l:1111en'1 B11.1inm Emcrf,ru~ Please include the names, business address, and telephone numbers of your company's officers, directors, and associates; and the names and addresses of any parent or subsidiary of your company. Provide a description of the company, including a brief history. Include a profile of the office location, staff and services that will be assigned to the City's account. The Proposer shall describe any litigation related to services or equipment provided by the proposing firm. Nth's Response: Company Information: Nth Generation Computing, Inc. 17055 Camino San Bernardo San Diego, CA 92127 Phone: 858-451-2383 Officers: Janis Baldwin, CEO Rich Baldwin, CSO Dan Molina, CTO Joyce Russell, EVP /CFO Nth does not have any litigation, pending or otherwise. Nth is a certified HPE Partner; officially authorized and trained by HPE to sell, install and train on the equipment included in this proposal 7of42 5IPage February 18, 2020, Item #7 ~h .IJITG-ENERATION Certified WBEN@ \%mm's B,oinl!ls Emc>rpruc Certificate of Partnership Fiscal Year 2019 NTH GENERATION COMPUTING, INC. UNITED STATES is an approved member of the HPE Partner Ready Program and qualifies as a Platinum Partner. Platinum Hybrid IT and HPE Pointnext Aruba Gold Campus Mobility Paul Hunter WW Head of Partner Sales 8of42 Hewlett Packard Enterprise 61Page February 18, 2020, Item #7 ~h .11/TG-ENERATION Nth Generation Computing Company Overview Ccnifiecl WBEN@ Women's B11.1ineis Em,,pri.<e Nth Generation Computing, Inc. (DUNS No: 78-112-3211 / SIC No: 7373, 7379) an IT consulting and engineering firm in Southern California, building adaptive IT infrastructure solutions that enable business agility. An "adaptive infrastructure" can respond proactively to changing market conditions, thus becoming a strategic weapon and helping to secure a competitive advantage in the marketplace. Founded in 1991, with over 28 years of extensive data center expertise, Nth consistently maintains the highest levels of technical certification to ensure superior quality deliverables and service. Today Nth offers key services and solutions in areas including: Security, Mobility (including BYOD), Networking, Unified Communications, Data Management (including Big Data, Backup, Archive, Search and eDiscovery), Data Analytics, Enterprise Storage, Servers, Converged and Hyper-Converged Infrastructure, Software-Defined Data Centers, Converged Cloud, and Managed Services. At the heart of Nth's value-add is our staff of highly trained engineers, business analysts, account executives, and project managers with decades of front line experience in the aforementioned areas. With Nth's high caliber talent, our clients enjoy the benefit of having the industry's top professionals analyze, design, implement and support their IT investments. Nth Generation has designed and implemented successful IT solutions for over 28 years and for more than 1,000 enterprise clients in the private and public sectors, working with several local government and Fortune 500 clients across many different industries and disciplines. Recently, Nth Generation earned placement on CRN's 2015 Tech Elite 250 list which features companies who have differentiated themselves by investing in certifications in the primary areas of enterprise infrastructure -data center, storage and virtualization, to name a few. In 2013, Nth Generation was HPE's #1 public sector partner in Southern California, #2 in the state of California and #4 in the nation. Given our strategic partnership with HPE, Nth Generation has special relationships with HPE executives, all the way up to CEO. Additionally, Nth's founder Rich Baldwin and CEO Jan Baldwin serve on HPE's partner advisory council. Moreover, Jan Baldwin was just recognized in the Power 50 in CRN's 2014 Women of the Channel for being a female executive whose insight and influence in their respective companies help drive channel success. Pre-sales Support -Client's dedicated account manager, inside sales representative and solution architects are ready to support the client on this and future projects relating to server, storage, networking, big data, cloud, security, mobility and general computing solutions. Nth Generation solution architects can assist clients in preparing solutions, configurations and budgetary quotes. In addition, Nth Generation solution architects have the ability to deliver HPE product roadmap presentations. Professional Services-Nth Generation has local engineers in Southern California to serve the client for post-sales support. These engineers have achieved the highest level of certification within HPE and CommVault, as well as have expertise in VMware, Microsoft, Brocade, FS Networks and more. Nth Generation is recognized by HPE to have some of the most highly skilled and experienced solution engineers in Southern California. 9of42 71Page February 18, 2020, Item #7 alfh .IIFG-ENERATION Ccrtificcl WBEN@ \%men's Bwinm Emtr/mu Operational Support -Nth's highly certified Solution Architects (SA's) work closely with our clients to understand their primary business goals and IT enabled initiatives and design solutions that meet those goals. Nth's ability to utilize the extensive knowledge of our Solutions Architects allows us to review a client's existing hardware, software and virtual infrastructure and provide integrated solutions for our clients, leveraging both existing infrastructure and new technology. A detailed Statement of Work (SOW) is developed to insure these goals are clearly defined. All proposals also undergo technical review to ensure accuracy. Nth has a dedicated Orders team that reviews all incoming orders, acknowledges the purchase order back to the client, confirms shipping location, and processes the order with the manufacture(s) within 4 business hours, or better. Nth's Orders team works with the manufacturer and Nth's internal Project Management team to track orders on a daily basis. All urgent orders are expedited through a formal expedition process with the primary objective of meeting customer schedules. We track all shipments through to the final destination successful project completion. Support Contract Management Nth Generation is fully authorized to sell the extended warranty and post-warranty service options offered by our industry manufacturer partners. Nth Labs -Nth Generation has a $7 million lab serving our customer and vendor community in Southern California. We are proud to be able to make Nth Labs available to customers for demonstrations and POCs. Nth Generation has a strategic relationship with the manufacturers that we represent. They utilize Nth Labs for interoperability testing. This results in our ability to offer tested and proven "best of breed" solutions. Professional Services Nth Generation excels in the non-disruptive implementation of enterprise IT solutions, particularly in 7X24, mission-critical datacenter environments. Nth consultants have the skill and expertise to ensure successful project delivery. Capabilities include: • Business Transformation Consulting • Hybrid Cloud Planning • Architectural Design • Managed Services • System Deployment, Configuration & Verification • Testing & Training • Virtual CISO and Security Audits • Project Management with Certified PMs • Data Center Relocation 10 of 42 81Page February 18, 2020, Item #7 Ccrtificcl WBEN@ a#th .IJITG-ENERATION \%men's Bu.sinm Em,-rtnuc Reference Customers Nth Generation has a long list of satisfied clients across all market segments. Customer reference calls are available by request. Here is a snapshot of our account base: • Cities -Counties: San Diego, Poway, Chula Vista, Murrieta, Los Angeles, Burbank, Manhattan Beach, Santa Monica, Pasadena, Cerritos. • Education: USC, UCLA, UCI, UCSD, SDCCD, NOCCCD, GUHSD. • Corporate: Cubic Corporation, Sempra Global, Herbalife, Viasat, Screen Actors Guild, Entertainment Partners, Pacific Life, American Specialty Health, CareFusion, ResMed, Jack In the Box, Korn Ferry, Vantage Oncology, Big 5, Emulex Corporation, Warner Brothers, GIA, Behr Process Paint, Volcano, Prometheus. • Health Care: CalOptima, USC, UCLA, UC Irvine, Loma Linda, Huntington Hospital, Palomar Hospital, Torrance Memorial. 11 of 42 91Page February 18, 2020, Item #7 Staff Profiles: a#ih .IIFG-ENERATION Carol Herr, Account Manager -Nth Generation Computing, Inc., San Diego, CA Certified WBEN@ \%nun's Business EmL'TjJri.!e A sales executive with 22+ years of information technology experience, Carol Herr joined Nth Generation in January of 2007 and serves as an Enterprise Account Manager. Prior to Nth Generation, Carol enjoyed a 15 year career at Digital Equipment Corporation where she held a number of different technical positions, including Field Account Manager, Installation Coordinator and Environmental Specialist. Carol's expertise is fueled by her deep technical experience and, as a past business owner herself, her ability to strategize solutions that ultimately drive premium business results for her clients. Carol is an experienced professional with an extensive skill set, combined with a desire and passion to deliver sales success in the IT industry. Steve Jung, Public Sector Manager Steve is dedicated to serving our public sector accounts and is responsible for all pre-sales efforts, including but not limited to customer services, vendor engagement, on-site meetings, conference calls, quotes, configurations, bids, and all customer facing activities. In addition, Steve, manages Nth's Public Sector team. Steve is an Information Technology manager with over 20 years experience delivering comprehensive IT solutions and successful business outcomes to your most difficult information technology challenges. Over the years Steve has engaged with enterprise organizations in the public sector to help secure, protect and optimize their IT infrastructure with best-of-breed solutions including Data Storage/Management, Hyper-Converged Infrastructure, Software Defined Data Center, Security, Networking, Big Data, Disaster Recovery, Virtualization, Cloud, and more. Jim Russ -VP Enterprise Technology and Solutions Architect Jim Russ has over 27 years of experience working in IT. Jim has been with Nth for the past 23 years playing key roles including Integration and Installation Engineer, Solutions Architect, Technical Presenter and Nth University Class Instructor. Prior to Nth, Jim worked as a Circuit Board Design Engineer, Systems Design Engineer, Field Service Engineer, Technical Support Specialist, Trainer and Professional Services Manager. Jim has a degree in Electronics Technology from DeVry University and Micro-Computer Design from UCSD. He is a certified HPE Master ASE -SAN Architect, OpenVMS System Administrator and Superdome Solutions Professional. Jim is also certified for Hewlett Packard Enterprise EVA Design, HPE XP Storage Solutions, HPE Storage Essentials, HPE Integrated Archive Platform, Hewlett Packard Enterprise Backup Solutions, and HPE Procurve Network Solutions. Jim also has technical certifications from VMware, CommVault, Emulex, Equallogic and LeftHand Networks. He also has extensive architecture experience in Storage Solution Design, Enterprise 12 of 42 IOI Page February 18, 2020, Item #7 ~h ~G-ENERATION Ccrti/iccl WBEN@ \%men's Bruineis EnrL,pri<e Backup Solutions, Disaster Recovery Planning, High Availability Computing platforms, Server Consolidation and Virtualization and Network design. John Stahl-Sr. Storage and SAN Solutions Engineer John is a long time member of the NTH post-sales engineering team. He has worked in the computer industry since the early 1980's and since the early 1990's with focus on storage. John has been with NTH Generation's engineering department deploying enterprise class storage for more than 14 years. His focus since the late 1990's has been Storage Area Networks and he is skilled in many areas of SAN deployment including SAN virtualization, upgrades, architecture, Fibre Channel switched networks, data migration, data replication for Disaster Recovery, clustering, and DR clusters. John holds many certifications including Microsoft MCSE, MCP, HP Master ASE SAN Architect, Brocade Certified Professional, VMware VCP, and more. Bob "Rambo" Williams -Solutions Engineer Rambo came to Nth after many years with HPE and Compaq. Rambo has an outstanding knowledge of SAN based storage and backup hardware and has proven to always place the customer first. He is familiar with several OS' from Unix to Widows and is working on his VMware certification. He also has an in-depth knowledge of ISCSI, HPE 3PAR, LeftHand networks, Quantum STORnext File system, Dell Compellent Storage and X-10 to name a few. Rambo's knowledge and out of the box thinking has helped many customers come up with a storage solution that best meets their needs, including but not limited to Warner Bros, GE medical, Behr Products and The Irvine company. Brandon Hughey, Sr. Solutions Engineer Brandon Hughey has over 15 years of computer experience, MCSE 2003, Master ASE SAN Architect and Master ASE Proliant High Availability and Clustering Solutions. ASE HPE BladeSystem, AIS BladeSystem, VMware Certified Professional (VCP), VDM Jumpstart Accreditation, Health Check Accreditation, Business Continuity Accreditation, P2v Service Accreditation. Jason Walker, Sr. Solutions Engineer Jason is an Information Technology professional with over 14 years in the field as a Microsoft Systems Engineer/Consultant and Backup Systems Administrator. With over 7 years of professional services deployments focused primarily on CommVault, HPE Server & Storage Technology, Server Virtualization (ESX and Hyper-V) and Microsoft System Center, he has experience in a wide variety of customer environments. Joining Nth Generation in January of 2007, Jason has helped with developing the engineering team by furthering his skills required for successful engagements with new technology. His extensive background with administering backup products and specific CommVault skill set has added value to the team's overall ability to competently deliver complex data management solutions. He continues to work on career development with the Microsoft System Center product suite as well as keeping up with CommVault and H PE related technologies. 13 of 42 lllPage February 18, 2020, Item #7 alih ~G-ENERATION Ferdi Tatad, Director of Professional Services and PMO Manager Certified WBEN@ Women's Bu.sinm Ems,pri5~ Ferdi Tatad has been with Nth Generation for over 10 years. He joined Nth following a 23 year career at Hewlett Packard (formerly DEC, then Compaq) where he held a number of different positions, including Field Engineer, Unit Manager and Project Manager. Currently, Ferdi manages Nth's Post Sales Engineering and Technical Editing teams, as well as oversees all technical escalations, working with each of Nth's partner manufacturers, as applicable. Lastly, Ferdi also manages Nth's extensive reach of technical certifications, ensuring all needed certifications are assigned, attained and maintained, as applicable. Ferdi holds a BS degree in Business Management. Christine Ksanznak Stubbs, Bid and Project Manager Christine is a certified Project Manager (PMP) with over 15 years of administrative organization experience and 9 years of progressive Project Management experience. Christine has successfully delivered on hundreds of projects, within budget and scope, and with a profound ability to adapt and maneuver through the politics and challenges that commonly arise. Her experience spans diverse industries and projects of varying sizes. Christine's years of administrative experience, working at different levels of the project cycle, have forged her skills in organization, planning, customer service and problem resolution. Similarly, her experience has equipped her with a keen understanding of the complexities associated with both the corporate and small business environments. Christine's progressive experience as a project manager continues to sharpen her ability to assess an issue and develop a fast resolution. Christine has been with Nth Generation for 6 and half years. She currently manages a multitude of projects, both internal and external to Nth Generation. Christine is also Nth's Bid Manager, managing Nth's bid process and coordinating bid development to ensure time lines and compliance are met per client's requirements. Renee Sanshu, Sr. Project Manager Renee has over 20 years of project management experience, ranging from full software development lifecycle management to infrastructure upgrades and data migrations. Renee has managed two $15M+ multi-year infrastructure upgrades starting at vendor selection all the way to device installation and operational acceptance. Having worked as an IT project management consultant for government, state, local and Fortune 100 companies, Renee's breath of experience enables her to align IT with corporate strategy, gain consensus from Executive Leadership, and effectively communicate the project vision and objectives with key stakeholders and team members. She works well with geographically diverse, cross-functional teams and recently completed a large data migration project for an international healthcare manufacture; migrating or decommissioning over 75 enterprise applications. Renee has been with Nth Generation for over three years. She currently manages a wide range of projects, from hardware installation, software deployment, information security assessment, and business continuity planning. Her background in education, technology, organizational change management and account management makes her an effective, visionary leader. 14 of 42 12 IP age February 18, 2020, Item #7 alih .lflrG-ENERATION Joshua Davis, Project Manager Ccrtificcl WBEN@ \%mm's Brumm ~ntL..-pri!e Joshua has with over 9 years of administrative organization and project coordination experience and 2 years of progressive Project Management experience. Joshua manages projects in Security, Application, and Infrastructure from start to finish; leading projects and building relationships with clients in various industries including Education, Government, Health Care, Private and Public companies. He also manages internal, external and remote teams including 3rd party vendors (vendor include as HPE, VMware, Nutanix, Varonis, SecureAuth and Cylance) to deliver client solutions. Joshua manages Nth's yearly Symposium event which includes participation from companies such as HPE, Nutanix, Veeam, Cylance, VMware, Aruba, and Zerto. 15 of 42 131Page February 18, 2020, Item #7 4, References Requirement: ~h ..#IFG-ENERATION Ccrtificcl \X,'BEN@ \%men's Bruincis Em,-rpri!~ Provide summaries or brief descriptions of a minimum of three (3) projects client references, preferably municipal governments, that you have provided digital copiers inclusive of service agreements. The reference must include: a. Client name and location; b. Current contact person and phone number; and c. Description of hardware/services provided to client. Nth's Response: City of San Diego 1200 3rd Avenue 8th Floor, Civic Center Plaza Building San Diego, CA 92101 Serena Blanks SB1anks@sandiego.gov 619-236-5996 Description of hardware/services provided to client: Nth has been providing HPE Servers and Storage Solutions to the City of San Diego for over 4 years. Solutions have included vSAN servers, standard servers, Rubrik, Nimble, HPE Switches, VMware and associated implementation services and support. City of La Mesa 8130 Allison Avenue La Mesa, CA 91941 Sheri Fowler sfowler@ci.la-mesa.ca.us 619-667-1108 Description of hardware/services provided to client: Nth has been providing hardware, services, and support to the City of La Mesa since 2012. Solutions have included P4300 with startup services, 3PAR including startup, configuration and upgrade services and HPE servers. City of Encinitas 505 South Vulcan Encinitas, CA 92024 16 of 42 14 IP age February 18, 2020, Item #7 Jessica Contreras jcontreras@encinitasca.gov 760-633-3675 a#th .IJITG-ENERATION Description of hardware/services provided to client: Ccrtificcl WBEN@ Women's B1uineis Em,-rfnise Nth has been providing hardware, services and support to the City of Encinitas since 2015. Solutions include Zerto, HPE storage {MSA, Tape Library), HPE servers, Networking services, Firewall services, data migration, and professional services surrounding these solutions. 5. Execution Requirement: This proposal shall include a detailed schedule, identification of point of contact/account manager and other key personnel. Provide one email for point of contact to provide updates on the RFP process and results. Include a tentative schedule to complete the acquisition and delivery of the hardware. Nth's Response: Nth Point of Contact for RFP Process: Carol Herr, Account Manager bids@nth.com As per the RFP requirements in section 1.3, Nth will be guiding the City in the best practices for implementation. Nth is including 16 hours of consulting in our proposal. The Nth Project Manager will coordinate a Kick-off call as well as additional planning sessions as needed. The scope listed in the Project Timeline is intended as a guide for the steps Nth suggests would be necessary for a successful implementation. A firmer timeline, resource allocation, and task ownership will be established during the kick-off and subsequent planning meetings. Please see the Tentative Project Timeline on the following page along with detailed Solution Diagrams. 17 of 42 15 I P a g e February 18, 2020, Item #7 ~h ~G-ENERATION :SeNer Refresh Project Bid Closing Contract Award Date (AD) Issuance of PO (if required) . Hardware Procurement Hardware Order Placed Estimated Ship Date Notification Hardware Delivery Project Kick-off Call Implementation SeNices: VMware Environment Rack the four new Proliant DL360 servers into customer Upgrade the Firmware on all servers to the latest version Assist client with installing new FC switches and conne~ting Connect the new servers to the 10Gb network and also to the Install VMware ESXi image onto Micro SD cards on each Assist client in presenting Nimble storage to the new Proliant Assist client in creating new VMware cluster on new Proliant Assist client with VMotion operati_ons to move VMware virtual Assist client with adding in new HPE 5400 network chassis New Veeam Server infrastructure Install new Proliant DL380 Gen 10 Veeam server into Configure new Veeam server as follows: o 2x240GB SSD as RAID 1 for Windows OS and Veeam o 2x'1-80GB SSD as RAID 1 for Dedupe database and Index o l0xlTB NL SAS HDD as RAID 6 for backup target disk Assist client with moving Veeam policies and settings from Verify that policies and settings are correctly configured Assist customer with testing Veeam operations Project Closure 18 of 42 Timeline Friday, January 17, 2020 February 2020 AD+Sdays AD+ 7days AD+ l0days AD+ 27 days AD+ l0days 8 hours of assistance 8 hours of assistance Cenifiecl WBEN@ \%men's Bll!inm Enrcrpru~ Task Owner City/Nth City City Nth Nth Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth City/Nth 16 I P a g e February 18, 2020, Item #7 alih ..IIFG-ENERATION Certified WBEN@ \%mrn's Brumm EmL'f/Jrue HPE Proliant DL360 Solution New HPE Proliant Servers ( 4) DL360 Gen 10 Compute Nodes Each With: (2) 12 Core Silver 4214 22Ghz CPU (12) 32GB DDR4 Memory (384GB) Dual Port 10Gb SFP+ NIC Dual Port 16Gb FC HBA Dual 8Gb Micro SD for ESXi boot (Note: Customer has Vmware licenses to repurpose for this) Existing HPE Nimble Storage Array One New HPE Aruba 5406 zl2 Network Switch To provide additional 10Gb connections And provide better redundancy at the core New Switch Includes: Redundant Power supplies Redundant Administrator modules Two 8 port 10Gb SFP+ Cards Add 8 port 10Gb SFP+ Card To existing Swkh Two New HPE 32Gb StoreFabric SWitches 2 x 24 Port 16Gb FC Switches Each With: 8 Ports licensed 8 x 16GbSFPs New Equipment includes installation and 4 year 24 x 7 support. Account Manager: f h SoluUon l\1d11tcct i---"'"Re...,vise<l,-,----,----------,.-.,,.Pa-ge--1 ENERATION Dec27,2019 NTH Confidential 1of2 Carol Herr Jim Russ Figure 1 -Solution Diagram 1 19 of 42 171Page February 18, 2020, Item #7 alih .IJ/TG-ENERATION HPE Proliant DL380 Veeam Server To } 10Gb Ethernet Switches 11------+} To 32Gb Fibre Channel Switches New HPE Proliant DL380 Gen 1 O Veeam Server Includes: (1) 8 Core Silver4208 2.1Ghz CPU (6) 8GB DDR4 Memory(48GB} (2) 240GB SATAR! SSD for Boot OS and VeeamApp (2) 480GB SATA MU SSD for Dedupe DB and Index (10} 1TB 7.2K rpm SFF MDL SAS HOD for Data (~7.5TB usable} Dual Port 10Gb SFP+ NIC Dual Port 16Gb FC HBA Redundant B00WPower Supplies 4 year 24x7 Support MS Windows 2019 Standard Server License (Optional) a#th ..,...G-ENERATION Account Manager: Solu~cn Ard>ltect Re•,lsed Dec 27. 2019 Carol Herr Jim Russ NTH Confidential Figure 2 -Solution Diagram 2 20 of 42 Page 2 of2 Certi/iecl WBEN~ W"1men's Bruinm EmL'r/msL' 18 I P age February 18, 2020, Item #7 6. Pricing Requirement: alfh .IJ/TG-ENERATION Please provide cost information as follows: a. Hardware & Software Costs for the products listed in Section 1.2 Configuration. Certifiecl WBEN@ \%nun's B,uinm Emt-rprise b. Hardware & Software Support costs for the products listed in Section 1.2 Configuration. c. Microsoft Licensing cost for the product listed in Section 1.2 Configuration. d. Costs for services identified in Section 1.3 Implementation Services. Please include in the quote all sales tax, shipping and any other costs associated with the procurement of the hardware, software and services. Nth's Response: Nth's quotes for the proposed hardware, software, support and services as outlined in sections 1.2 and 1.3 of the RFP are on the following pages. A summary table is below for reference. Hardware & Software Costs $84,113.00 Hardware & Software Support costs $22,075.00 Microsoft Licensing cost $778.00 Costs for services $4,800.00 Taxes $6,518.76 Estimated Shipping Included Total $118,284.76 21 of 42 19 I P age February 18, 2020, Item #7 a#'ih ~G-ENERATION Ccrti/icc! WBEN@ \%men's BuJinm Enrtr/ni<~ 111th .IIFG .. ENERATION ACCOUNT MANAGER INSIDE SALES EMAIL ORDERS TO Carol Herr Mifi Stewart ocders@otb.com EMAIL carol.herr@nth.com EMAIL mifi,stewart@ath.cgm PHONE 858-451-238 3xl 72 Brad Rosen City of Poway 13325 Civic Center Drive P.O. Box 789 Poway CA 92064-0789 CANASPO J9821A 1 J9827A 1 J9828A 2 J9993A 3 J9281D 2 J9852A 1 H1MV3E 1 Q1H70B 2 Q1H70B:0SY 2 Ql<724A 16 Ql<734A 4 H11<92A4 1 H11<92A4:ZHF 2 12/31/2019 22 of 42 I PROJECT# 1109069 - 6 I PROPOSAL DATE I 11/07/2019 I PROPOSAL EXPIRATION I 01/11/2020 I COPOW Server Refresh The following was quoted in accordance with the CA NASPO ValuePoint Contract (California Contract #7-15-70 -34-002) and utilizes promotional offers. Please make your purchase order out to Nth Generation Computing and Reference the CA NASPO ValuePoint Contract #7-15 -70-34-002. Aruba 5406 switch Aruba 5406R zl2 Switch $1,416.00 $1,416.00 y Aruba 5400R zl2 Management Module $1,463.00 $1,463.00 y Aruba 5400R 700W PoE+ zl2 Power Supply $468.00 $936.00 y Aruba 8-port lG/lOGbE SFP+ MACsec v3 zl2 Module $2,809.00 $8,427.00 y Aruba 10G SFP+ to SFP+ lm Direct Attach Copper Cable $59.00 $118.00 y HPE X450 4U/7U Universal 4-post Rackmount l<it $234.00 $234.00 y $12,594.00 Support HPE 4Y FC 24x7 Aruba 5406R zl2 Switc SVC $4,268.00 $4,268.00 N $4,268.00 FCSwitches HPE Store Fabric SN3600B 32Gb 24/8 Fibre Channel $4,455.00 $8,910.00 y Switch 2.4m Jumper (IEC320 C13/C14 M/F CEE 22) HPE B-series 16Gb SFP+ Short Wave Transceiver $242.00 $3,872.00 y HPE Premier Flex LC/LC Multi-mode OM4 2 fiber Sm $44.00 $176.00 y Cable $12,958.00 HPE Support HPE 4Y Proactive Care 24x7 SVC HPE SN3600B 32Gb FC Switch Support $1,211.00 $2,422.00 N $2,422.00 125 1 of 5 20 IP age February 18, 2020, Item #7 i alih .IJ/TG-ENERATION Cenificcl WBEN~ \%mrn's Bu.iine.is Enr,'Tf.true a#th .IIFG-ENERATION ACCOUNT MANAGER INSIDE SALES EMAIL ORDERS TO Carol Herr Mifi Stewart ocders@atb.cow EMAIL carol. herr@nth.com EMAIL rnifi,stewart@nth.corn PHONE 858-451-2383x172 Brad Rosen City of Poway 13325 Civic Center Drive P.O. Box 789 Poway CA 92064-0789 867959-B21 4 867959-B21:ABA 4 P02580-L21 4 P02580-B21 4 P00924-B21 48 P9D94A 4 804326-B21 4 804326-B21:0D1 4 700751-B21 4 865408-B21 8 741279-B21 4 874543-B21 4 Ql<734A 8 J9283D 8 ESY43A 4 H7J34A4 1 12/31/2019 23 of42 I PROJECT# j 109069 - 6 I PROPOSAL DATE I 11/07/2019 I PROPOSAL EXPIRATION I 01/11/2020 I COPOW Server Refresh EiHI[ llL36D i~D10 lt{Mwilm l:him HPE Proliant DL360 Genl0 8SFF Configure-to-order $999.00 $3,996.00 y Server HPE DL360 GenlO 8SFF CTO Server HPE DL360 GenlO Intel Xeon-Silver 4214 (2.2GHz/12-$688.00 $2,752.00 y core/SSW) FIO Processor l(it HPE DL360 GenlO Intel Xeon-Silver 4214 (2.2GHz/12-$701.00 $2,804.00 y core/SSW) Processor l<it HPE 32GB (1x32GB) Dual Rank x4 DDR4-2933 CAS-21-21 $593.00 $28,464.00 y -21 Registered Smart Memory l<it HPE Store Fabric SN1100Q 16Gb Dual Port Fibre Channel $943.00 $3,772.00 y Host Bus Adapter HPE Smart Array E208i-a SR GenlO (8 Internal Lanes/No $151.00 $604.00 y Cache) 12G SAS Modular Controller Factory Integrated HPE FlexFabric 10Gb 2-port 534FLR-SFP+ Adapter $302.00 $1,208.00 y HPE S00W Flex Slot Platinum Hot Plug Low Halogen $157.00 $1,256.00 y Power Supply l<it HPE 8GB Dual microSD Flash USB Drive $100.00 $400.00 y HPE lU GenlO SFF Easy Install Rail l(it $53.00 $212.00 y HPE Premier Flex LC/LC Multi-mode OM4 2 fiber Sm $45.00 $360.00 y Cable Aruba 10G SFP+ to SFP+ 3m Direct Attach Copper Cable $114.00 $912.00 y $46,740.00 HPE Software HPE OneView for Proliant DL Server including 3yr 24x7 $500.00 $2,000.00 y Support FIO Bundle Physical 1-server LTU $2,000.00 HPE Support HPE 4V Foundation Care 24x7SVC 125 2 of 5 211Page February 18, 2020, Item #7 alfh .IJ/TG-ENERATION Certificcl WBL'll..lc-. I.C..1 ~Q.IB. Women's Bminm Enec'f/nile alih .llrG-ENERATION ACCOUNT MANAGER INSIDE SALES EMAIL ORDERS TO Carol Herr Mifi Stewart o[der:i@ □tb.com EMAIL carol.herr@nth.com EMAIL mifi.stewart@nth.com PHONE 858-451-2383xl 72 Brad Rosen City of Poway 13325 Civic Center Drive P.O. Box 789 Poway CA 92064-0789 H7J34A4:SVN 4 H7J34A4:WAG 4 N-PS-STF-H 16 868704-B21 1 868704-B21:ABA 1 P02491-L21 1 P00918-B21 6 655710-B21 10 P04556-B21 2 P18432-B21 2 870549-B21 1 P9D94A 1 P01366-B21 1 804331-B21 1 700751-B21 1 865414-B21 2 12/31/2019 24 of42 I PROJECT# j 109069 -6 I PROPOSAL DATE j 11/07/2019 I PROPOSAL EXPIRATION I 01/11/2020 I COPOW Server Refresh HPE One View w/llo Support $97.00 $388.00 N HPE DL360 GenlO Support $2,770.00 $11,080.00 N $11,468.00 Nth Processional Services Nth Staffing Hourly Support $300.00 $4,800.00 N $4,800.00 New: l£eeam Backug server HPE Proliant DL380 GenlO 24SFF Configure-to-order $1,356.00 $1,356.00 y Server HPE DL380 GenlO 24SFF CTO Server HPE DL380 Genl0 Intel Xeon-Silver 4208 (2.lGHz/8-$459.00 $459.00 y core/85W) FIO Processor Kit HPE 8GB (lx8GB) Single Rank x8 DDR4-2933 CAS-21-21 $206.00 $1,236.00 y -21 Registered Smart Memory Kit HPE 1TB SATA 6G Midline 7.2K SFF (2.5in) SC lyr Wty $267.00 $2,670.00 y Digitally Signed Firmware HDD HPE 240GB SATA 6G Read Intensive SFF (2.5in) SC 3yr $187.00 $374.00 y Wty Digitally Signed Firmware SSD HPE 480GB SATA 6G Mixed Use SFF (2.5in) SC 3yr Wty $270.00 $540.00 y Multi Vendor SSD HPE DL38X GenlO 12Gb SAS Expander Card Kit with $362.00 $362.00 y Cables HPE Store Fabric SNll00Q 16Gb Dual Port Fibre Channel $943.00 $943.00 y Host Bus Adapter HPE 96W Smart Storage Battery (up to 20 Devices) with $72.00 $72.00 y 145mm Cable l(it HPE Smart Array P408i-a SR GenlO (8 Internal Lanes/2GB $295.00 $295.00 y Cache) 12G SAS Modular Controller HPE FlexFabric 10Gb 2-port 534FLR-SFP+ Adapter $302.00 $302.00 y HPE 800W Flex Slot Platinum Hot Plug Low Halogen $186.00 $372.00 y Power Supply Kit 125 3 of 5 22 IP age February 18, 2020, Item #7 a#th ..IIFG-ENERATION ACCOUNT MANAGER Carol Herr EMAIL Certificcl WBEN@ Womm's B1uinm E111.-rprisL' carol.herr@nth.com alih ..,., G-ENERATION INSIDE SALES Mifi Stewart EMAIL mifi.stewart@nth.com EMAIL ORDERS TO ocders@atb.s;;om PHONE 858-451-2383xl 72 Brad Rosen City of Poway 13325 Civic Center Drive P.O. Box 789 Poway CA 92064-0789 733660-821 1 QK734A 2 J9283D 2 ESY43A 1 H7J34A4 1 H7J34A4:SVN 1 H7J34A4:WAH 1 12/31/2019 25 of 42 I PROJECT# j 109069 - 6 I PROPOSAL DATE I 11/07/2019 I PROPOSAL EXPIRATION I 01/11/2020 I COPOW Server Refresh HPE 2U Small Form Factor Easy Install Rail l(it $52.00 $52.00 y HPE Premier Flex LC/LC Multi-mode OM4 2 fiber Sm $45.00 $90.00 y Cable Aruba 10G SFP+ to SFP+ 3m Direct Attach Copper Cable $114.00 $228.00 y $9,351.00 HPE Software HPE OneView for Proliant DL Server including 3yr 24x7 $470.00 $470.00 y Support FIO Bundle Physical 1-server LTU $470.00 HPESupport HPE 4V Foundation Care 24x7 SVC HPE One View w/llo Support $91.00 $91.00 N HPE DL38x GenlO Support $3,826.00 $3,826.00 N $3,917.00 125 4of 5 23 IP age February 18, 2020, Item #7 alfh ...IIFG-ENERATION Certified WBEN@ \%men's Bruinm Em~lri.!e 611th .IIFG-ENERATION ACCOUNT MANAGER INSIDE SALES EMAIL ORDERS TO Carol Herr Mifi Stewart orders@ □tb.com EMAIL carol.herr@nth.com EMAIL mifi.stewart@nth.com PHONE 858-451-2383xl 72 I PROJECT# I 109069 - 6 I PROPOSAL DATE 111/07/2019 I PROPOSAL EXPIRATION I 01/11/2020 I Brad Rosen City of Poway 13325 Civic Center Drive P.O. Box 789 Poway CA 92064-0789 COPOW Server Refresh QUOTE Sus TOTAL $110,988.00 TA)( $6,518.76 EsT, SHIPPING * QuoTETOTAL $117,506.76 PAYMENT TERMS Net 30days * Thank you for allowing Nth Generation to provide you with the above quotation. Charges for Shipping and insurance will be additional. If yo require an estimated shipping cost prior to issuing a purchase order, please contact your sales or inside sales rep. This quotation is the sol property of Nth Generation Computing, Inc. and is intended as an offer to sell goods and services to the client named in this quote. This documer may not be reproduced, or provided to parties outside this organization, without written consent of Nth Generation Computing, Inc. Remit to: Same Address DUNNS #: 78-1123211 Federal ID#: 33-0451285 CAGE Code: OYVLl FOB: Destination Ship Via: Fedex Ground/UPS/ Your designated carrier Terms: Net 30 (On Approved Credit) NTH accepts VISA/MC 12/31/2019 26 of 42 125 5 of 5 24 IP age February 18, 2020, Item #7 alih .IJ/rG-ENERATION Certified WBEN@ Womm's B11.1ineis Emtrf1ru~ alih .IIFG-ENERATION ACCOUNT MANAGER INSIDE SALES EMAIL ORDERS TO Carol Herr Mifi Stewart ordecs@nth.com EMAIL carol.herr@nth.com EMAIL mifi.stewart@ath.com PHONE 858-451-2383x172 PROJECT# j 109069 _: QUOTE DATE I 01/08/2020 I QUOTE EXPIRES I 02/07/2020 I QUOTE #1130285 I Brad Rosen City of Poway 13325 Civic Center Drive P.O. Box 789 Poway CA 92064-0789 COPOW Microsoft Windows Server 2019 16-core Standard 1 2 1 Software MS WS19 (16-Core) Std ROl<en SW $778.00 QUOTE Sue TOTAL TAX RATE I 7.75%ITAX EsT. SHIPPING * QuoTETOTAL PAYMENT TERMS $778.00 $778.00 $778.00 $778.00 Net 30 days * Thank you for allowing Nth Generation to provide you with the above quotation. Charges for Shipping and insurance will be additional. If you require an estimated shipping cost prior to issuing a purchase order, please contact your sales or inside sales rep. This quotation is the sole property of Nth Generation Computing, Inc. and is intended as an offer to sell goods and services to the client named in this quote. This document may not be reproduced, or provided to parties outside this organization, without written consent of Nth Generation Computing, Inc. 1/8/2020 39 lof 1 27 of 42 25 IP age February 18, 2020, Item #7 7. Conflict of Interest Requirement: alih ~G-ENERATION Certified WBEN@ \%men's Brl.linm Em,'TfJTise Name of entities associated with service provider who may have a conflict of interest with any activity of this RFP must be included in the submittal. Provide details and reasons. Service providers are subject to disqualification on the basis of conflict of interest as determined by the City. Nth's Response: Nth has no conflict of interest with any activity of this RFP. 28 of 42 26 JP age February 18, 2020, Item #7 City of Poway STANDARD AGREEMENT FOR SERVICES This Agreement, entered into this 19th day of February, 2020, by and between the CITY OF POWAY (hereinafter referred to as "City") and Nth Generation Computing, Inc. (hereinafter referred to as "Consultant"). RECITALS WHEREAS, City desires to obtain the services of a private consultant to perform procurement and implementation services for the City Hall Data Center Replacement Project; and WHEREAS, Consultant is a(n) official Information Technology consulting and engineering firm and has represented that Consultant possesses the necessary qualifications to provide such services; and WHEREAS, City has authorized the preparation of an agreement to retain the services of Consultant as hereinafter set forth. NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSULTANT ON THE FOLLOWING TERMS AND CONDITIONS: 1. Scope of Services. Consultant shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 2. Compensation and Reimbursement. City shall compensate and reimburse Consultant as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 3. Term of Agreement. The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 4. Termination. This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Consultant. During said 60- day period Consultant shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Consultant. Such termination shall be effective upon delivery of said notice. 29 of 42 1 ATTACHMENT B February 18, 2020, Item #7 5. Confidential Relationship. City may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. 6. Office Space and Clerical Support. Consultant shall provide its own office space and clerical support at its sole cost and expense. 7. Covenant Against Contingent Fees. Consultant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee,. commission, percentage, brokerage fee, gift or contingent fee. 8. Ownership of Documents. All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon demand. 9. Conflict of Interest and Political Reform Act Obligations. During the term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Poway. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. 30 of42 2 February 18, 2020, Item #7 "Consultant" means an individual who, pursuant to a contract with a state or local agency: (A) Makes a gqvernmental decision whether to: 1. Approve a rate, rule or regulation; 2. Adopt or enforce a law; 3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; 4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval; 5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract; 6. Grant City approval to a plan, design, report, study, or similar item; 7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or (8) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code. DISCLOSURE DETERMINATION: ~ 1. Consultant/Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. No disclosure required. D 2. Consultant/Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law. Department Director 10. No Assignments. Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void. 11. Maintenance of Records. Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) 31 of 42 3 February 18, 2020, Item #7 years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested. 12. Independent Contractor. 1 At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services. 13. Licenses, Permits, Etc. Consultant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession. 14. Consultant's Insurance. Consultant shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 15. Indemnification. (a) For Claims (as defined herein) other than those alleged to arise from Consultant's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Consultant's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees. (b) For Claims alleged to arise from Consultant's negligent performance of professional services, lndemnitees shall have no liability to Consultant or any other person for, and Consultant shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Consultant's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Consultant's professional services, Consultant's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Consultant's negligence. 32 of 42 4 February 18, 2020, Item #7 (c) The foregoing obligations of Consultant shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. (d) In any and all Claims against City by any employees of the Consultant, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant under worker's compensation acts, disability benefit acts or other employee benefit acts. (e) Consultant shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Consultant is carrying and maintaining; however, if Consultant fails to take such action as is necessary to make a claim under any such insurance policy, Consultant shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Consultant under any insurance policy or policies required pursuant to this Agreement. (f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section 15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement. 16. Assumption of Risk. Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Consultant: (a) Consultant hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Consultant that occurs in the course of, or in connection with, the performance of Consultant's obligations under this Agreement, including but not limited to Consultant's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Consultant or its employees in connection with Consultant's performance its obligations under this Agreement, including but not limited to Consultant's Scope of Services. 17. Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 18. Personnel. Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects. City shall have the unrestricted right to order the removal of any person(s) assigned by Consultant by giving oral or written notice to Consultant to such effect. 33 of 42 5 February 18, 2020, Item #7 Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect. 19. Notices. Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 20. Governing Law, Forum Selection and Attorneys' Fees. This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Consultant hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 60-day period for which Consultant would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses. 21. Gender. Whether referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder. 22. Counterparts. This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding. 23. Entire Agreement. This Agreement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby. 24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013. Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees' Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City. 34of42 6 February 18, 2020, Item #7 Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit "B." Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified. 25. Severability. If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect. (Remainder of page intentionally left blank) 35 of 42 7 February 18, 2020, Item #7 IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written. CITY OF POWAY By: __________ _ Chris Hazeltine, City Manager Date: ----------- ATTEST: Faviola Medina, City Clerk APPROVED AS TO FORM: By: ___________ _ Alan Fenstermacher, City Attorney 36 of42 8 NTH GENERATION COMPUTING, INC. By:------------ Joyce Russell, EVP/CFO Date: ------------ February 18, 2020, Item #7 A. "SPECIAL PROVISIONS" EXHIBIT "A" Scope of Services. Consultant agrees to perform services as required by City, which shall consist of the procurement of hardware, software, support and services as identified in Sections 1.2 and 1.3 in the City Hall Server Refresh RFP dated December 12, 2019. Consultant shall provide the necessary qualified personnel to perform the services. In addition to the procurement of the specified hardware, the implementation scope of services is detailed below: VMware Environment • Rack the four new Proliant DL360 servers into customer provided rack space • Upgrade the Firmware on all servers to the latest version • Assist client with installing new FC switches and connecting to existing Brocade switches • Connect the new servers to the 10Gb network and also to the FC switches • Install VMware ESXi image onto Micro SD cards on each server • Assist client in presenting Nimble storage to the new Proliant DL360 servers • Assist client in creating new VMware cluster on new Proliant DL360 servers • Assist client with VMotion operations to move VMware virtual machines to new cluster • Assist client with adding in new HPE 5400 network chassis and configuring for redundancy New Veeam Server infrastructure • Install new Proliant DL380 Gen 10 Veeam server into customer provided rack • Configure new Veeam server as follows: o 2x240GB SSD as RAID 1 for Windows OS and Veeam application o 2x480GB SSD as RAID 1 for Dedupe database and Index o 10x1TB NL SAS HOD as RAID 6 for backup target disk • Assist client with moving Veeam policies and settings from existing Veeam server to this new one • Verify that policies and settings are correctly configured • Assist customer with testing Veeam operations B. Compensation and Reimbursement. City shall pay Consultant a fee in accordance with the Proposal dated January 17, 2020, which is included in this document as Attachment 1. Total fee for purchase and implementation services is not to exceed $118,284.76. Consultant's fee shall include, and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received. 37 of42 1 February 18, 2020, Item #7 C. Term of Agreement. This Agreement shall be effective from the period commencing February 19, 2020 and ending December 31, 2020, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." Upon expiration or termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement. D. Consultant's Insurance. 1. Coverages: Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages: (a) Comprehensive General Liability. including premises-operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. (b) Automobile Liability. including owned, hired, and non-owned vehicles: $1,000,000 combined single limit. (c) Consultant shall obtain and maintain, during the life of the Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy limits of not less than $1,000,000 combined single limits, per claim and annual aggregate. (d) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance. 2. Endorsements: Endorsements shall be obtained so that each policy contains the following three provisions: (a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice. "Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City." (c) Primary Coverage. "The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City." 3. Insurance Certificates: 38 of 42 2 February 18, 2020, Item #7 Consultant shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement. E. Notices. All notices, billings and payments hereunder shall be in writing and sent to the following addresses: To City: To Consultant: 39 of 42 3 City of Poway P.O. Box 789 Poway, CA 9207 4 Nth Generation Computing, Inc 17055 Camino San Bernardo San Diego, CA 92127 February 18, 2020, Item #7 EXHIBIT "8" Cal Gov Code§ 7522.56 Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures. Deering's California Codes Annotated> GOVERNMENT CODE> Title 1 General> Division 7 Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act of 2013 § 7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions (a)This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with this section. (b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section. (c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration. ( d)Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e) 40 of 42 (l)Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received any unemployment insurance compensation arising out of prior employment subject to this section with February 18, 2020, Item #7 Cal Gov Code§ 7522.56 a public employer. A retiree shall certify in writing to the employer upon accepting an off er of employment that he or she is in compliance with this requirement. (2)A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment. (f)A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions: 41 of 42 (l)The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar. (2) (A)Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority. (B)For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (C)For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (3)The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements. ( 4)The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. 2 February 18, 2020, Item #7 Cal Gov Code § 7522.56 (g)A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision ( f) shall not apply. (h)This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 24214. 24214.5 or 26812 of the Education Code. (i)This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System 11 who is assigned to .serve in a court pursuant to Section 68543.5. History Added Stats 2012 ch 296 § 15 (AB 340). effective January 1, 2013. Amended Stats 2013 ch 528 § 11 (SB 13), effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476). effective January 1, 2015. Annotations Notes Amendments: Note-- Amendments: 2013 Amendment: Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(l) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i). 42 of42 3 February 18, 2020, Item #8 AG EN DA REPORT City of Poway DATE: TO: FROM: CONTACT: February 18, 2020 Honorable Mayor and Members of the City Cou n~ 1 A. Robert Manis, Director of Development Services 1 v v Andrea Thomas, Associate Civ il Engineer (~ {858) 668-4605 or athomas@poway.org C ITY CO UN C I L SUBJECT: Reso lution Terminating Bid Process for the Water Valve Replacement Project; Bid No. 20-009 Summary: A notice inviting bids for the Water Valve Replacement Project was advertised on December 5 and 12, 2019 . This project will replace water valves, water valve clusters, and associated appurtenances throughout the City. The Bid Opening date was Ja n uary 15, 2020. Nine bids were received. After review of the bids, staff is recommending that all bids be rejected and the project be re-advertised with a revised scope of work. Recommended Action: It is recommended that the City Council adopt the resolution and direct staff to re-advertise the project with a revised scope of work. Discussion: The contract time for this project is 60 working days with an Engineer's Estimate of $280,000.00. Bidders were instructed to provide proposed costs for 19 bid items. Of those items, eight deductive alternates were identified. The lowest bid would be determined by start ing with the base bid, then subtracting each alternate amount in order from the base bid, until one bid was less than or equal to $275,000, as publicly disclosed by the City before the first bid was opened. Bids were opened on January 15, 2020. The following nine bids were received: Company Bid Amount G. Hurtado Construction, Inc. $257,508 Transtar Pipeline, Inc. $397,000 Ortiz Corporation $417,600 Blue Pacific Engineering & Construction $426,160 Piperin Corp . $454,750 M-Rae Engineering $474,000 1 of 3 February 18, 2020, Item #8 AToM Engineering Construction, Inc. $513,962 DB Pipeline, Inc. $617,000 Genesis Construction $691,787 While the apparent low bid is below the engineer's estimate, the contractor's submission contained inaccurate information related to the contractor's ability to successfully perform the work and is therefore deemed non-responsive. The remaining bids were not within budget constraints. For these reasons, staff recommends rejecting all bids and re-advertising the project with a revised scope of work. The City's legal authority to reject all bids includes Section 20166 of the California Public Contract Code and Section 3.28.070E of the Poway Municipal Code. Environmental Review: This action is not subject to review under the California Environmental Quality Act {CEQA). Fiscal Impact: None. Public Notification: None. Attachments: A. Resolution Reviewed/ Approved By: Wendy K~rman Assistant City Manager 2 of 3 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager RESOLUTION NO. 20- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, TERMINATING THE BID PROCESS FOR THE WATER VALVE REPLACEMENT PROJECT AND DIRECTING RE-ADVERTISEMENT WITH A REVISED SCOPE OF WORK WHEREAS, the City of Poway did duly advertise for bids for the Water Valve Replacement Project on December 5 and 12, 2019; WHEREAS, the time set for the deadline to receive bids for the Water Valve Replacement Project was 4:00 p.m. on January 15, 2020; WHEREAS, the one bid within the project budget that was received was deemed non responsive; and WHEREAS, the City Council believes it to be in the best interest of the City to re-advertise the Water Valve Replacement Project with a revised scope of work. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: The City Council hereby finds that the City's legal authority to reject all bids includes Section 20166 of the California Public Contract Code and Section 3.28.070E of the Poway Municipal Code. SECTION 2: The City Council hereby terminates the bid process for the Water Valve Replacement Project and directs staff to re-advertise the Water Valve Replacement Project with a revised scope of work. SECTION 3: This Resolution shall require a four-fifths vote of the City Council. PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 18th day of February, 2020 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: ATTEST: Faviola Medina, CMC, City Clerk 3 of3 Steve Vaus, Mayor ATTACHMENT A February 18, 2020, Item #8 February 18, 2020, Item #9 DATE: TO : FROM : CONTACT: SUBJECT: Summary: AGENDA REPORT C ity of Poway February 18, 2020 Honorable Mayor and Members of the City Counci l Faviola Medina, City Clerk ~ (858) 668-4535 or fmedina@poway.org C ITY CO U NC I L Second Reading an d Adoption of Ordinance No. 839 entitled "An Ordinance of the City of Poway, California, Amend ing Chapter 5.02 (Business Certificates) of the Poway Municipal Code" The introduction and first reading of the above-entitled Ordinance was approved at a Regula r City Council Meeting on February 4, 2020. All Councilmembers were present. There were no speakers. The Ordinance is now presented for second reading and adoption by title only. Vote at first reading: Recommended Action: AYES: NOES: ABSTAINED: ABSENT: DISQUALI FIED: MULLIN, LEONARD, GROSCH, FRANK, VAUS NONE NONE NO NE NONE It is recommended that the City Council adopt Ordinance No. 839. Environmental Review: This Ordinance is exempt from the provisions of the California Environmental Qual ity Act ("CEQA") pursuant to Section 15282(h) of the CEQA Guidelines in that adoption of this ordinance is intended to implement provisions of Section 65852.1 and 65852.2 of the Government Code regarding accessory dwelling units. Fiscal Impact: None. 1 of 4 ATTACHMENT A February 18, 2020, Item #9 Public Notification: A public hearing summary notice was published in the Poway News Chieftain on Thursday, February 13, 2020. A second summary notice will be published in the same publication on Thursday, February 27, 2020. A certified copy of this Ordinance will also be posted in the Office of the City Clerk in accordance with Government Code section 36933. Attachments: A. Ordinance 839 Reviewed/ Approved By: Assistant City Manager 2of4 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager February 18, 2020, Item #9 ORDINANCE NO. 839 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, AMENDING CHAPTER 5.02 (BUSINESS CERTIFICATES) OF THE POWAY MUNICIPAL CODE WHEREAS, a new unfunded state mandate, Senate Bill 205 ("SB 205") amended the California Business and Professions Code to require a person applying to a city or a county for an initial business certificate or business certificate renewal, who conducts a business operation that is a regulated industry, to demonstrate enrollment with the National Pollutant Discharge Elimination System permit program by providing specified information, under penalty of perjury, on the application; WHEREAS, SB 205 would apply to all applications for initial business certificates and business certificate renewals submitted on and after January 1, 2020; WHEREAS, the Poway Municipal Code ("PMC") does not currently require all of the information required by SB 205; and WHEREAS, an amendment to section 5.02.080 of the PMC by adding subsection 5.02.080(A)(9) is necessary to reflect this requirement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES ORDAIN AS FOLLOWS: SECTION 1: The above recitals are true and correct, and are incorporated herein by reference. SECTION 2: The City Council hereby approves this Ordinance and amends section 5.02.080 of the PMC to add subsection 5.02.080(A)(9), which reads as follows: 3of4 9. The information required by Business and Professions Code section 16000.3, as may be amended from time to time, which includes: a. All primary Standard Industrial Classification Codes, as defined in Section 25244.14 of the Health and Safety Code, for the business. b. Any of the following for each facility operated by the person of that business: 1. The stormwater permit number, known as the Waste Discharger Identification number (WDID), issued for the facility by the State Water Resources Control Board. 2. The WDID application number issued for the facility by the State Water Resources Control Board. 3. The "notice of nonapplicability identification number" (NONA) issued for the facility by the State Water Resources Control Board. 4. The "no exposure" certification identification number (NEC) issued for the facility by the State Water Resources Control Board. SECTION 3: This Ordinance shall be codified. February 18, 2020, Item #9 EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30) days after its adoption. CERTIFICATION/PUBLICATION: The City Clerk shall certify the adoption of this Ordinance and cause it or a summary of it, to be published with the names of the City Council members voting for and against the same in the Poway News Chieftain, a newspaper of general circulation in the City of Poway within fifteen (15) days after its adoption and shall post a certified copy of this Ordinance in the Office of the City Clerk in accordance with Government Code § 36933. INTRODUCED AND FIRST READ at a Regular Meeting of the City Council of the City of Poway, California, held the 4th day of February, 2020 and thereafter PASSED AND ADOPTED at a Regular Meeting of said City Council held the 18th day of February, 2020 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Faviola Medina, CMC, City Clerk 4of4 February 18, 2020, Item #10 AG EN DA REPORT City of Poway DATE: TO: FROM: CONTACT: SUBJECT: summary: February 18, 2020 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services M, Melody Rocco, City Engineer JJ Jl..- (858) 668-4653 or mrocco@poway.org Capital Improvement Program Update CI TY COUNC I L This report presents a status update on the Capital Improvement Program (CIP) and a brief status on each ongoing project within the current CIP. At the City Council meeting. staff will present more detail on the higher profile projects. Recommended Act ion: This is an informational item and there is no recommended action. Discussion: The City's CIP is administered by staff from the Engineering Division of the Development Services Department with the goal of maintaining and improving the City's infrastructure, and enhancing public facilities based upon community needs. Engineering staff provides professional engineering services in the planning, design, and construction of the CIP projects. The CIP is an ongoing process which matches available funds with prioritized needs. During program planning, staff takes inventory of the City's existing infrastructure and facilities, considers facility and system assessments completed by consultants as well as community needs, and then develops a prioritized project list consistent with community goals. Projects are prioritized and designed to achieve optimum use of available funding. Projects are categorized into the following categories: Streets, Drainage, Public Facilities, Water, and Sewer. The current CIP includes 36 projects, with $5.32 million appropriated with the FY 2019-20 budget for a total of $46.32 million in appropriations for these projects. A list of all currently funded projects is provided as Attachment A. This report presents updates to the status of projects since the last program update was presented to City Council on October 1, 2019. Projects previously completed and accepted by City Council or that continue to be on hold are not listed in the project discussion but are identified in Attachment A. 1 of 6 February 18, 2020, Item #10 STREETS The primary goal of projects within the Streets category is to extend the useful life of public streets, to address capacity issues, to maintain the City's traffic signals, to refresh and update street striping and signage, and to maximize efficiency for vehicles, bicycles, and pedestrians while ensuring public safety. The Poway Road Turn Pocket Extension, 2019-2020 Street Maintenance, and 2019-2020 Citywide Striping projects are complete. The Espola Road Safety Improvements project is currently progressing through construction with utility undergrounding infrastructure installation complete and cabling started. The LED Street & Safety Lighting Conversion project will begin installations at the end of February. The Espola Road Bike Lanes and Neighborhood Sidewalks (Powers and Garden Road areas) are progressing through design. The 2019-2020 Street Overlay and Traffic Signal Controller Upgrades projects have begun design. DRAINAGE The primary goal of projects within the drainage category is preservation and maintenance of existing infrastructure, including culverts, concrete channels and natural channels, and the ongoing annual replacement of deteriorating corrugated metal pipes (CMP). It also includes the Annual Trash Capture Program, which is an unfunded mandate by the Regional Water Quality Control Board to capture all trash greater than 5mm, essentially anything larger than a cigarette butt, in priority land use areas (PLUs). PLUs include areas classified as commercial, industrial, and high density residential as well as transit stops. The City has ten years to comply with the region-wide mandate. The Rattlesnake Creek Integrity Study is being finalized. The 2019 CM P Repairs project is designed and being prepared to advertise for construction. The Sebago Avenue Channel Repairs and Annual Trash Capture projects are nearing design completion. PUBLIC FACILITIES The primary goal of projects within the Public Facilities category is the preservation and maintenance of the over 100 public buildings and parks. Within this category, building maintenance tasks are combined to create the annual Public Facilities Renovation project. The individual tasks that make up the Public Facilities Renovation project are typically accomplished by a combination of Public Works and CIP engineering staff. In 2016 a Facility Needs Assessment was conducted which included a comprehensive assessment of select City facilities, with the assessment of each facility varying from an entire building assessment to roof and HVAC assessments only. It provided a ten-year list of corrective actions as well as continuous ongoing maintenance items at each assessed building. This year's maintenance includes painting at various City facilities, such as the Kumeyaay building exterior, Train Depot exterior, and the Library Courtyard among several others. It also includes general maintenance activities such as maintenance of the City's monument signs, repairs at the Old Poway Park Gazebo, and other facility repairs as needed. Finally, the pumps and flocculators at the Water Treatment Plant will be prepped and painted. Most work associated with this project is being completed by Public Works and is in various stages of completion. Painting of the City facilities and Water Treatment Plant components are complete. CIP staff has completed design for replacement of the existing City monument signs and is preparing to advertise for construction. The PCPA Smoke Hatch Winch Replacement project is complete. The FY 2018-2019 ADA Barrier Removal project is substantially complete and is scheduled for acceptance on the February 18, 2020 City Council agenda. Construction has begun on the Mickey Cafagna Community Center and Valle Verde Playground Renovation projects. The FY 19/20 ADA Barrier Removal -Lake Poway project is currently in design. The City Hall Hydronic Piping Replacement project was added to the CIP program 2 of 6 February 18, 2020, Item #10 and was funded using money remaining after the completion of the Community Park Electrical Upgrades project. The City Hall Hydronic Piping Replacement project is substantially complete and will be scheduled for acceptance at a future City Council meeting. WATER The primary goal of projects within the water category is preservation of existing infrastructure, including pipelines, reservoirs, pump stations, pressure reducing stations, and the water treatment plant facility. In 2014, assessments of the City's water distribution system and Water Treatment Plant were completed. A ten-year water CIP was developed from the assessments. The Poway Dam Security Upgrades project is complete. The Buehler Reservoir Rehabilitation project is substantially complete and is scheduled for acceptance on the February 18, 2020 City Council agenda. The Chemical Building and Tank Farm Upgrades and 36-inch Steel Water Main Assessment projects are progressing through construction. The Annual Valve Replacement project is currently in the bidding phase. The Clearwell Upgrades design is temporarily on hold while a bypass piping project is designed. The bypass piping is required to take the Clearwell offline during construction. The Water Treatment Plant Clearwell Distribution Flow Meters project has begun design. As a result of the recent Precautionary Boil Water Advisory, staff is evaluating both current and future proposed water projects. Coordination efforts are on-going between Development Services and Public Works staff to identify projects that will implement State Water Resources Control Board requirements. SEWER The primary goal of projects within the sewer category is preservation of existing infrastructure, including pipelines, manholes and lift stations, and providing increased flow capacity where identified as necessary. In 2013, an assessment was completed for the City's sanitary sewer distribution system. A ten-year sewer CIP was developed and included both capacity increasing projects and maintenance projects. The Martincoit Road Sewer Upsize and Sewer Line Repair Replace 14/15 (Pomerado at Stone Canyon) projects are progressing through construction. The Exposed Sewer East of Martincoit project is in design and nearly complete. The Annual Manhole Rehabilitation project is facilitated by Public Works staff. This project has not yet been started and funding for this project has been used to cover additional construction costs related to the Sewer Line Repair Replace 14/15 project. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: None. Public Notification: None. Attachments: A. CIP Project Status List 3 of 6 February 18, 2020, Item #10 Reviewed/Approved By: Assistant City Manager 4 of6 Reviewed By: Alan Fenstermacher City Attorney App roved By: Chris Hazeltine City Manager February 18, 2020, Item #10 CIP PROIECT STATUS: Complete: 1. 2018-2019 Street Overlay 2. Poway Road Turn Pocket Extension 3. 2019-2020 Street Maintenance 4. 2019-2020 Citywide Striping 5. PCPA Smoke Hatch Winch Replacement 6. Poway Dam Security Upgrades 7. Water Treatment Plant Washwater Tank Upgrades Substantially Complete: 1. FY 18/19 ADA Barrier Removal -Lake Poway Pathways 2. City Hall Hydronic Piping Replacement 3. Buehler Reservoir Rehabilitation Under Construction/Studies: 1. Espola Road Safety Improvements 2. LED Street and Safety Light Conversion 3. Rattlesnake Creek Integrity Study 4. Public Facilities Renovation (Public Works) 5. Mickey Cafagna Community Center 6. Valle Verde Park Playground Renovation 7. Chemical Building and Tank Farm Upgrades 8. 36-inch Steel Water Main Assessment 9. Martincoit Road Sewer Upsize 10. Sewer Line Repair Replace 14/15 (Pomerado Rd/Stone Canyon Rd) Bid/Pre-Construction: 1. 2019 CMP Repairs 2. City Monument Sign Replacement 3. Ground Mounted Photovoltaic System -Fire Station 3 4. Boulder Mountain Reservoir 1 and 2 Rehabilitation (on hold) 5. Annual Valve Replacement Design: 1. Espola Road Bike Lanes 2. Neighborhood Sidewalks (Powers & Garden Areas) 3. 2019-2020 Street Overlay 4. Traffic Signal Controller Upgrades 5. Sebago Avenue Channel Repair 6. Annual Trash Capture Program 7. FY 19/20 ADA Barrier Removal -Lake Poway 8. Clearwell Upgrades 9. Water Treatment Plant Clearwell Distribution Flow Meters 10. Exposed Sewer East of Martincoit 5 of 6 ATTACHMENT A February 18, 2020, Item #10 Pre-Design: 1. Blue Sky Amphitheater Shade Structure 2. Power to Blue Crystal Reservoir (on hold) 3. Annual Manhole Rehabilitation (Public Works) 4. Butterfield Trail Sewer Upsize (delayed to 2020) 6 of 6 February 18, 2020, Item #11 DATE: TO: FROM: SUBJECT: Summary: M EMQRAN DLJ M C ity of Poway February 18, 2020 Honorable Mayor and Members of the City Council John Mullin, Councilmember Discussion of Transient Occupancy Tax and other Revenue Gener ated by New Development I'm seeking Council concurrence to direct staff to in clude a Transient Occupancy Tax (TOT) revenue estimate in staff reports for new hotel deve lopments. TOT is different from sales and property tax revenues because it is not shared wit h other taxing authorit ies and as a result, is a more direct and much gr ea t er source of revenue for the City's General Fu nd. This is demonstrated in the TOT Sample Calculations attached . I am not proposing and do not want to i mply that General Fund revenues drive every land use decision but do believe this r evenue analysis should be among the factors considered when making decis ions on selected proposed developments. Taken f urther, this could lead to including a broader revenue analysis for all proposed projects. recognize, however, that this is not an exact science. Property tax estimates are relatively straight forwa r d to calculate, but projecting incremental sales tax revenue, the multiplier effect of ge n eral increased economic activity and the cost to provide safety and other services are considerab ly more difficult to estimat e. Thu s, this initiative focuses specifically on TOT but I also propose that staff assess the value and/or develop a criteria for performing this ca lc ulation on other projects. Environmental Review: None. Fiscal Impact: None. Public Notification: None . 1 of 3 February 18, 2020, Item #11 Attachments: A. Transient Occupancy Tax (TOT) Sample Calculations Reviewed/ Approved By: Wendy aserman Assistant City Manager 2of 3 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager 3 of 3 ATTACHMENT A February 18, 2020, Item #11 TRANSIENT OCCUPANCY TAX {TOT) SAMPLE CALCULATIONS # NEW HOTEL ROOMS AVERAGE ROOM RATE 1 ESTIMATED OCCUPANCY2 ANNUAL ROOM REVENUE SUBJECT TO TAX CITY OF POWAY TOT RATE 3 ANNUAL ADDITIONAL GENERAL FUND REVENUE COMPARISON WITH OTHER TAX REVENUES: 25 $212 68% $1,315,460 10.0% $131,546 50 75 $212 $212 68% 68% $2,630,920 $3,946,380 10.0% 10.0% $263,092 $394,638 100 $212 68% $5,261,840 10.0% $526,184 SALES TAX: 1% TO GET THE SAME REVENUE FROM SALES TAX, WE WOULD NEED ADDITIONAL RETAIL SALES OF: $13,154,600 $26,309,200 $39,463,800 $52,618,400 PROPERTY TAX 4 : TO GET THE SAME REVENUE INCREASE FROM PROPERTY TAX, WE'D NEED 21.1% ADDITIONAL PROPERTY VALUATIONS OF ABOUT: .----------.--------r------~------, $62,344,076 $124,688,152 $187,032,227 $249,376,303 Notes: 1. Mean rate based on a market sample considering daily and seasonal variations. 2. Based on industry estimates. 3. Poway Municipal Code 3.16.030 and 3.16.031. 4. The City of Poway's direct property tax rate (2019 CAFR).