Item 1 - Approval of Minutes~~ AGENDA REPORT City of Poway CITY COUNCIL DATE: TO: FROM: SUBJECT: Summary: April 7, 2020 Honorable Mayor and Members of the City Council Faviola Medina, City Clerk (858) 668-4535 or fmedina@poway.org Approval of Minutes The City Council Meeting Minutes submitted hereto for approval are: • March 3, 2020 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the Minutes as submitted. Public Notification: None. Attachments: A. March 3, 2020 Regular City Council Meeting Minutes Reviewed/ Approved By: Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney Approved By: City Manager 1 of 5April 7, 2020, Item #1
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES March 3, 2020 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Deputy Mayor Frank called the Regular Meeting to order at 7:00 p.m. ROLL CALL John Mullin, Barry Leonard, Dave Grosch, Caylin Frank ABSENT Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Faviola Medina; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources/Risk Management Director Jodene Dunphy; Director of Public Works Eric Heidemann; Fire Chief Jon Canavan; Captain Jeff Duckworth, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Councilmember Leonard led the Pledge of Allegiance. MOMENT OF SILENCE Deputy Mayor Frank led a moment of silence. PRESENTATION Councilmember Grosch presented a proclamation to Madalyn Nguyen form the Poway High School Engineering Academy and the Poway High School Robotics -FRC Team Spyder 1622 recognizing March 12, 2020 as Robotics Day. 2 of 5April 7, 2020, Item #1
City of Poway -Minutes -March 3, 2020 PUBLIC COMMENT Ed McCoy with Fairfield Residential encouraged everyone to attend the upcoming open house on Thursday March 19th at the Poway Library to view their redevelopment plans for the Poway Fun Bowl and Carriage Center. Yuri Bohlen spoke regarding the Big Stone Lodge Workshop and expressed his support for a historic passive park in its place. Joe St. Lucas spoke regarding supporting local businesses. Chris Olps spoke regarding the Ordinance that was passed in December related to Council meetings as well as on the status of the La Manda Drive parking. Janet Lettang requested that Council consider Poway Center for the Performing Arts Option 1 b before considering Option 2b. Kathleen Lippit requested that Council consider a ban on flavored tobacco products. CONSENT CALENDAR: Motioned by Councilmember Grosch, seconded by Councilmember Leonard to approve Consent Calendar Items 1 through 3. Motion carried by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Mullin, Leonard, Grosch, Frank None None Vaus None 1. Ratification of Warrant Registers for the Periods of January 20, 2020 through January 24, 2020; and January 27, 2020 through January 31, 2020 2. Approval of the February 4, 2020 Regular City Council Meeting Minutes 3. Acceptance of City Facilities Roofing and HVAC Replacement 2018-19, Bid No. 19-012 ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION: None. PUBLIC HEARINGS: 4. Public Hearing for Approval of New Rate Structures, Two-Year Water, Recycled Water, and Wastewater Rates, and Approval of and Appropriation for One-time Salary Range Adjustments 3 of 5April 7, 2020, Item #1
City of Poway -Minutes -March 3, 2020 Deputy Mayor Frank opened the public hearing at 7:21 p.m. Director of Finance Aaron Beanan presented the report along with a slideshow presentation. Mr. Beanan explained that costs of imported water represent approximately 60 percent of the water operating costs and when those costs increase, Poway's water rates are impacted. He went onto explain that the San Diego County Water Authority (SDCWA's) untreated water rate increase is 4.8 percent for 2020 as they were able to use reserves to temper the rate increases out to the member agencies. Mr. Beanan explained that rate-funded capital improvement projects are a significant factor in rate increases and there is over $100 million in water system infrastructure necessary to provide water services to Poway. Mr. Beanan added that there is approximately $12 million in capital improvement projects planned over the next five years. Mr. Beanan stated that staff is recommending a rate increase of 4.5 percent in March 2020, a 4.5 percent increase in January 2021 and one-time salary adjustments for certain water utility positions to bring salaries to median in order to retain specialized positions. Mr. Beanan explained that costs of wastewater treatment represent approximately 44 percent of the operating costs and when those costs increase, Poway's wastewater treatment rates are also impacted. He went onto explain that the San Diego Pure Water program is the largest factor increase in wastewater treatment costs which is projected to supply one-third of the regions water by 2035 and based on current estimates Poway's annual share of costs is approximately $4 million per year over the next five years. Mr. Beanan pointed out that staff had incorporated the anticipated costs in the rate model several years ago to help impact the costs of these projects and as a result, the recommended rate increases for wastewater are lower because staff is using reserves to temper the rate increases. Mr. Beanan explained that rate-funded capital improvement projects are a significant factor in rate increases and there is over $100 million in wastewater infrastructure necessary to provide wastewater services to Poway. Mr. Beanan added that there is approximately $1 million in capital improvement projects planned over the next five years. Mr. Beanan stated that staff is recommending a rate increase of 6.3 percent in March 2020, a 6.3 percent increase in January 2021 and one-time salary adjustments for certain water utility positions to bring salaries to median in order to retain specialized positions. Yuri Bohlen expressed that the rate increases should be based off use. Jack Russ spoke in opposition to the new rate structures. Deputy Mayor Frank closed the public hearing at 7:37 p.m. and requested that the Clerk provide a total number of protests received. City Clerk Medina reported that a total of 186 written protests were received which does not constitute a majority protest against the water and sewer rate increases. Council discussion ensued in favor of the new two-year rate structures for water, recycled water, and wastewater rates and the appropriation for one-time salary range adjustments. Motioned by Councilmember Mullin, seconded by Councilmember Leonard to adopt Resolution No. 20-008 entitled "A Resolution of the City Council of the City of Poway, California, Establishing Water Service Charges and Rates per Section 13.11.120 of the Poway Municipal Code." Motion carried 4/0/1, with Mayor Vaus absent. 4 of 5April 7, 2020, Item #1
City of Poway -Minutes -March 3, 2020 Motioned by Councilmember Grosch, seconded by Councilmember Mullin to adopt Resolution No. 20-009 entitled "A Resolution of the City Council of the City of Poway, California, Establishing Sewer Service Charges and Rates per Section 13.03.010 of the Poway Municipal Code." Motion carried 4/0/1, with Mayor Vaus absent. Motioned by Councilmember Leonard, seconded by Councilmember Mullin to adopt Resolution No. 20-010 entitled "A Resolution of the City Council of the City of Poway, California, Approving the Management/Confidential Salary Schedule and the Non-Safety Teamsters Salary Schedule." Motion carried 4/0/1, with Mayor Vaus absent. STAFF REPORTS: None. WORKSHOPS: None. COUNCIL-INITIATED ITEMS: None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) The Mayor and Council made announcements and reported on various events taking place in the City. No action was taken. Councilmember Mullin provided an update on the recent meeting of the Metro Wastewater Commission where they spoke regarding the contract award for the Pure Water Project. CITY MANAGER ITEMS: None. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) None. ADJOURNMENT The meeting adjourned at 7:56 p.m. Faviola Medina, CMC City Clerk City of Poway, California 5 of 5April 7, 2020, Item #1