Item 1 - Approval of MinutesAGENDA RE PORT City of Poway
DATE:
TO:
FROM:
SUBJECT:
Summary:
May 5, 2020
Honorable Mayor and Members of the City Council
Faviola Medina, City Clerk �
(858)668-4535 or fmedina@poway.org
Approval of Minutes
The City Council Meeting Minutes submitted hereto for approval are:
•April 7, 2020 Regular City Council Meeting Minutes
CITY COUNCIL
The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the
Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency.
Recommended Action:
It is recommended that the City Council approve the Minutes as submitted.
Public Notification:
None.
Attachments:
A.April 7, 2020 Regular City Council Meeting Minutes
Reviewed/ Approved By:
Wendy Kaserman
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
Chris Hazeltine
City Manager
1 of 8 May 5, 2020, Item #1
2 of 8 May 5, 2020, Item #1
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
April 7, 2020
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:04 p.m.
ROLL CALL John Mullin, Barry Leonard (via teleconference), Dave Grosch, Steve Vaus
ABSENT Caylin Frank
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher (via teleconference); City Clerk Faviola Medina; Development Services Director
Bob Manis; Finance Director Aaron Beanan; Human Resources/Risk Management Director
Jodene Dunphy; Fire Chief Jon Canavan.
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Councilmember Grosch led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus led a moment of silence.
PUBLIC COMMENT
Yuri Bohlen, via teleconference, spoke regarding emergency preparedness during the pandemic.
CONSENT CALENDAR
Motioned by Mayor Vaus, seconded by Councilmember Grosch to approve Consent
Calendar Items 1 through 3. Motion carried by the following roll-call vote:
3 of 8 May 5, 2020, Item #1
Ayes:
Noes:
Abstained:
Absent:
City of Poway -Minutes -April 7, 2020
Mullin, Leonard, Grosch, Vaus
None
None
Frank
Disqualified: None
1. Approval of the March 3, 2020 Regular City Council Meeting Minutes
2. Poway Housing Successor Annual Housing Report FY 2018-19
3. Set Public Hearing to Consider Adoption of FY 2020-21 Solid Waste Rate Increase for EDCO
Waste and Recycling Services
ORDINANCES FOR INTRODUCTION
None.
ORDINANCES FOR ADOPTION
None.
PUBLIC HEARINGS
4. Resolution Approving 2% Increase in Regional Transportation Congestion Improvement
Program Traffic Mitigation Fee for FY20-21, as Required by the TransNet Ordinance
Mayor opened the public hearing at 7:07 p.m.
City Engineer Melody Rocco presented the report and explained that the funds collected from
this fee will be used for roadway and traffic signal improvements at various locations
throughout the City.
No speakers.
Mayor closed the public hearing at 7:09 p.m.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No.
20-014 entitled "A Resolution of the City Council of the City of Poway, California,
approving a 2% increase in the Regional Transportation Congestion Improvement
Program (RTCIP) Traffic Mitigation Fee for Fiscal Year (FY) 2020-21, as required by the
Transnet Ordinance." Motion carried 4/0/1, with Deputy Mayor Frank absent.
5. An Ordinance Adopting the 2019 Engineering and Traffic Survey
Mayor opened the public hearing at 7:10 p.m.
City Engineer Melody Rocco presented the report. Ms. Rocco explained that new speed data
was collected December 2019 to update the engineering and traffic survey to comply with
California Vehicle Code requirements for enforcement. Based upon the new speed data
collected, Ms. Rocco highlighted that only one location, Kirkham Road from Kirkham Court to
Scripps Poway Parkway, is being proposed for a speed limit change to 35 mph.
4 of 8 May 5, 2020, Item #1
City of Poway -Minutes -April 7, 2020
No speakers.
Mayor closed the public hearing at 7: 13 p.m.
As requested by the Mayor, City Clerk Medina titled the Ordinance.
Motioned by Mayor Vaus, seconded by Councilmember Grosch to introduce Ordinance
No. 841 entitled "An Ordinance of the City Council of the City of Poway, California,
adopting the 2019 Engineering and Traffic Survey" and schedule adoption of the
Ordinance for April 21, 2020. Motion carried 4/0/1, with Deputy Mayor Frank absent.
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
Mullin, Leonard, Grosch, Vaus
None
None
Frank
None
6. St. Bartholomew Environmental Assessment, Conditional Use Permit 18-019, Development
Review 18-008, and Variance 19-001, a request to expand St. Bartholomew' s Episcopal
Church Parish Community Center and Preschool at 16275 Pomerado Road
Mayor opened the public hearing at 7:15 p.m .
City Planner Dave De Vries presented the report along with a slideshow presentation. Mr. De
Vries discussed the proposed phased expansion that includes demolishing the existing parish
hall, establishing a new parking lot area, expanding the existing preschool playground area,
constructing a new parish center community center and increasing the maximum number of
preschool students from 82 to 154.
Mark Davis, Project Manager and Chair of St. Bartholomew's Architectural Committee, via
teleconference , gave a brief overview of the project. In response to Council inquiry , Mr. Davis
explained that the project will be phased to avoid disruption in services.
No speakers.
Mayor closed the public hearing at 7 :25 p.m.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No.
20-015 entitled "A Resolution of the City Council of the City of Poway, California,
approving Conditional Use Permit 18-019, Development Review 18-008, Variance 19-
001 for the expansion of St. Bartholomew Episcopal Church located at 16275 Pomerado
Road, Assessor's Parcel Number 275-510-19" and Resolution No. 20-016 entitled "A
Resolution of the City Council of the City of Poway, California, adopting a Mitigated
Negative Declaration for Conditional Use Permit 18-019, Development Review 18-008,
Variance 19-001 for an expansion at St. Bartholomew Episcopal Church. Assessor's
Parcel Number 275-510-19." Motion carried 4/0/1, with Deputy Mayor Frank absent.
STAFF REPORTS
7. La Manda Drive Parking Status
5 of 8 May 5, 2020, Item #1
City of Poway -Minutes -April 7, 2020
City Engineer Melody Rocco presented the parking update, as requested by City Council,
regarding the time restricted No Parking zones established on La Manda Drive at the August
6, 2019 City Council meeting. Ms. Rocco explained that the Sheriff's Department has not had
any enforcement issues in the neighborhood and that staff has not been contacted regarding
the parking changes since they were completed. She added that staff recommends keeping
the parking as established. She further added that staff received correspondence from three
area residents indicating support of the time restricted No Parking zone.
No speakers.
City Council received and filed the report. No action was taken.
8. A Resolution Approving Midblock Crosswalks on Kirkham Way west of General Atomics Way
and on Stowe Drive Between Scripps Poway Parkway and Kirkham Way
City Engineer Melody Rocco presented the report along with a slideshow presentation. Ms.
Rocco explained that the crosswalks will facilitate pedestrian connectivity between the existing
General Atomics facilities located on both sides of Kirkham Way and Stowe Drive. Ms. Rocco
further explained that the requested crosswalks are appropriate with the recommended
improvements. She added that the Traffic Safety Committee unanimously voted to support
staff's recommendation.
No speakers.
Council discussion ensued in support of the crosswalks and recommended traffic
improvements.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No.
20-017 entitled "A Resolution of the City Council of the City of Poway, California,
establishing midblock crosswalks on Kirkham Way west of General Atomics Way and
on Stowe Drive between Scripps Poway Parkway and Kirkham Way." Motion carried
4/0/1, with Deputy Mayor Frank absent.
9. Resolution Authorizing the Purchase of Real Property on Twin Peaks Mountain for Open
Space (APN #s 314-031-02-00 and 314-032-03-00)
Director of Development Services Bob Manis presented the report along with a slideshow
presentation. Mr. Manis explained that the City was offered two undeveloped parcels located
on the southwestern slope of Twin Peaks Mountain to preserve as open space. Mr. Manis
further explained that the acquisition was discussed by the City Council in closed session on
August 20, 2019 and direction was given to staff to negotiate the terms of the acquisition. He
concluded that the purchase price is $460,560 for the 80 acres and that sufficient funds are
available in the City's Habitat In-Lieu Fee Fund.
No speakers.
Council discussion ensued in support of acquiring additional open space and acknowledged
City's recent open space preservation efforts.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No.
20-018 entitled "A Resolution of the City Council of the City of Poway, California,
6 of 8 May 5, 2020, Item #1
City of Poway -Minutes -April 7, 2020
authorizing the purchase of real property (APNs 314-031-02-00 and 314-032-03-00) in
accordance with any applicable provisions of the Poway Municipal Code and State
law", appropriate funds in the amount of $470,560 and authorize the City Manager to
execute the documents necessary to complete the acquisition. Motion carried 4/0/1,
with Deputy Mayor Frank absent.
WORKSHOPS
None.
COUNCIL-INITIATED ITEMS
10. Moratorium on Commercial Evictions
Mayor Vaus presented the item for Council consideration to suspend commercial evictions
until May 31, 2020 to offer some protection and assistance to local businesses who suffer a
loss of income or increase in expenses related to COVID-19. Mayor Vaus concluded that if
Council is in concurrence, he recommends adopting an urgency ordinance that will go into
effect immediately.
No speakers.
Council discussion ensued in support of protecting local businesses and adopting a
moratorium on commercial evictions.
Motioned by Mayor Vaus, seconded by Councilmember Grosch to adopt Ordinance No.
840 entitled "An Ordinance of the City Council of the City of Poway, California, enacted
pursuant to California Government Code Sections 8634, 36934, and 36937, temporarily
prohibiting the eviction of any commercial tenant who suffers a substantial loss of
income or substantial increase in expense related to COVID-19." Motion carried 4/0/1,
with Deputy Mayor Frank absent.
11. Small Business Bridge Loan Program
Mayor Vaus presented the item for Council consideration. Mayor Vaus discussed creating a
loan program titled Poway Emergency Assistance Recovery Loans (PEARL) to provide a
financial bridge for small businesses to survive the current Coronavirus pandemic. Mayor
Vaus requested Council's input to provide direction to staff regarding the program.
Ed Franklin, representing the Poway Chamber of Commerce, via teleconference, expressed
supporting small businesses affected by COV/0-19.
Council discussion ensued regarding program criteria and program considerations for small
business loans that included business size, business history, repayment options, eligibility
requirements, interest rate, maximum amount of funding for the program, and protection and
guarantees for the City.
Council directed staff to bring back to Council a proposed Poway Emergency
Assistance Recovery Loan Program for small businesses that 1) are independently
owned and have under 50 employees; 2) have a current business certificate with the
City for at least one year; 3) are not behind on rent or mortgage payments as of March
7 of 8 May 5, 2020, Item #1
City of Poway-Minutes -April 7, 2020
1, 2020; and 4) have no outstanding code violations. Council directed staff to allow a
maximum of $50,000 loan per business with a total funding cap of 2 million for the
program available on a first come first serve basis. The program should include 1) no
interest for the first 90 days; 2) a three percent interest rate; 3) three-year repayment
plan options; and 4) a promissory note and personal guarantee.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G .C .
53232(d))
The Mayor and Council made announcements and reported on various events taking place in the
City. No action was taken.
CITY MANAGER ITEMS , ,,y,,,
12. Resolution to Continue the Existence of a Loca t J=~~;~(!~L Wi,thin the City of Poway Due to
the Novel Coronavirus (COVID-19) Global PaJ;l'.Gfi;;rnic '<,:,r,·t
City Manager Chris Hazeltine introduced f1{l~hief Jon Canav:~"•t~~i;esent the update .
"-:,-:,</'
Fire Chief Jon Canavan explained that the e~i'.~,(~pce of the, Novel Cor0~;~virus (COVID-19)
continues to rapidly spread. Mr Canavan repb'f(~:tt .tti:at,>fo date, there j JeJe,:: 1,454 positive
cases and 31 deaths in San Dieg:~:Jl~-~:~flty, and of •th~~e positive cases, 15-'are residents of
Poway. Mr. Canavan explained tR~t:sHt rn anage and t ~-_bt:rol the spread of COVID-19, federal,
state, and county directives includ~ p,hysid~t~~,e,paratioh,<:~-~-me isolation, discontinuance of
mass gatherings and rne,etings, red a~@.,P acc:ess 'to.,~ertal'A:J iti~lic facilities and recreational
amenities, restricte,g --r:~.~-t~~-t:@flt operat'l'Ginsand J.t:l-~:>J;fis-&o,ntirn1a~~e of non-essential business
in the infrastruct4:~i{!rfrr1ctl 6:~s:'. •, Mr. Can~~:an /~ij:&-Eefci 'th~f th~ m'ost recent emergency order,
requires that em;p,r6yees of \ceJ:tain bu§t~e:~:s · sectors ---~~-ar facial coverings and strong
encouragement for-,~Jt, person~j:itb wear fada'!;9overs when outside of home. Mr. Canavan
concluded ma_.! the EO~J$ acti,~:atee at a Le\l~,1), and the City has restricted public access to
City haU a6ef ~tt ~j ty bul ii fr~:fg:s >l~anc~Jr¢,~>or P~itponed recreational classes and programs,
red Hc;~:d staff Wri1:i,f~ir:uaint~Hrli:t'lQ deliveff i@f::j ,s,sential services , limited the use of parks and
pla~~lound equiprri~ti!:;; parking lQtS at parl<s i,.and trailheads have been closed. Additionally,
he a'bf~,e-d that the Pow~i-✓CERT J ~am was activated to support countywide needs including
regiona~:fti Qd distributiorf fot the Sah/@i~go Foodbank. Mr. Canavan reported that the cost of
unexpecfe~ expenditures ", f6r persH~al protective equipment, operating supplies, and
increased faoifl{~':,cleaning is :es,timated at $23,000 and staff is documenting the expenses with
the San Dieg0,.t ~9unty Office of Emergency Services and FEMA in anticipation for
reimbursement. :,::i:,> / ,'
••o >> X ~ X• ' 0
On March 18, 2020 t,hJ t:~\ty Council ratified a proclamation of local emergency which states
that at each regular meeting of the City Council, the City Council must either continue the
emergency action or declare the emergency ended and staff recommends that the Council
continue the proclamation of local emergency authorizing the City Manager to take necessary
actions to protect the public and welfare of the City from the serious and eminent threat of
COVID-19.
No speakers.
In response to Council inquiry, Mr. Canavan reported that churches are included in the
discontinuance of mass gathering guidelines issued by County.
8 of 8 May 5, 2020, Item #1
City of Poway-Minutes -April 7, 2020
Motioned by Mayor Vaus, seconded by Councilmember Grosch to adopt Resolution
No. 20-019 entitled "A Resolution of the City Council of the City of Poway, California,
finding and declaring the continued existence of an emergency within the City due to
the Novel Coronavirus (COVID-19) Global Pandemic." Motion carried 4/0/1, with Deputy
Mayor Frank absent.
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session)
CLOSED SESSION:
· 13. Conference with Labor Negotiators
', Government Code Section 54957 .6 : ··•· ·<:
Designated City Representatives: Chris Hazeltine,. Yft~:f:liJy Kaserman, Jodene Dunphy
Employee Organizations: Poway Firefighters' As~Stfation
14. Conference with Legal Counsel -Existing J.:i,ti,gation
Government Code Section 54956.9(d) •. . .,.
Name of Case: Petition to State Regional W~t:~r Quality Cqntrol BoarcJ J oJ Reconsideration ,·'~,·----~ __ -· . -~\<:>, -~
City Attorney Alan Fenstermacher announced that a 'report QJJt of any action taken during Closed
Session would be done at the nextJ~~gtqJar . City Couh;i:jj!:)1foeting. At his request, Mayor Vaus
adjourned the meeting into Closed Se.$:~idtl:::at:·~:,39 p.m. "<:<
',Jt,, . "<: :ti:·::::,>
City Council came out of "-'IVvvY Session''at,9:07 '
ADJOURNMENT
The meeting adjourned
Faviola Medina, CMC
City Clerk
City of Poway, California