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05-05-20 Agenda PacketAG EN DA Poway City Council Council Chamber I 13325 Civic Center Drive I Poway, CA I 92064 May 5, 2020 I 7 p.m. Thank you for participating in your local government and the City of Poway council meetings. Meetings I Regular City Council meetings are held on the first and third Tuesday of the month at 7:00 p.m. Meetings I Pursuant to the Governor's Executive Order N-29-20, a local legislative body is authorized to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and to address the local legislative body, during the period in which local public officials impose measures to promote social distancing. Although this Regular City Council meeting will be held at the Council Chambers located at 13325 Civic Center Drive, Poway, CA 92064, the Council Chamber will not be open to the public. Remote public participation is encouraged in one of the following ways: To Watch Live: www.poway.org/councilmeetings To Speak and Participate: Go to: www.poway.org/meeting To call in: (877) 853 -5247 Enter Meeting ID: 623 291 9830 Enter Participant ID provided on your computer PLEASE NOTE: If you wish to participate, please also read the Speakers section for detailed instructions as it has changed. Public Meeting Access I Residents are strongly encouraged to participate and view remotely at the May 5, 2020 meeting livestream via www.poway.org/councilmeetings (to watch live), via www.poway.org/meeting (to speak and participate), or on Cox Communications Channel 24 and Time Warner Channel 19. Meetings are rebroadcast on Mondays, Thursdays and Fridays at 6 p.m. and Saturday and Sundays at 3 p.m. Council meeting videos are archived and available for viewing on the City's website atwww.poway.org/councilmeetings. Submission of written comments concerning items on the agenda is encouraged. Speakers I If viewing online or calling in via telephone, it is highly recommended to log in to the waiting room at least 15 to 30 minutes prior to the commencement of the meeting. Persons wishing to address the Council on matters not on the agenda may do so under Public Comment. Those wishing to speak on items on the agenda may do so when the item is being considered. If you wish to speak and are joining the meeting online, please let the City Clerk know prior to the meeting or the announcement of the item by raising your hand digitally or by submitting a chat. If you are not using Steve Vaus Mayor Caylin Frank Deputy Mayor Dave Grosch Cou11cilmember Barry Leonard Cou11cilmember John Mullin Council member- your computer's audio, please remember to enter your Participant ID on your computer screen when prompted on the phone. If you choose to call in without logging in online and you wish to speak on an item, you may press *9 when the Mayor asks for speakers at the time that the item you wish to speak on is being considered. You may speak up to three (3) minutes. The Mayor may reduce this time if there are a large number of speakers. PLEASE NOTE: Comments submitted via email will be accepted until 3:00 p.m. of the meeting date and distributed to the City Council as well as be made available online after the meeting. Technical Support I For more information on how to connect, visit www.poway.org/meetinghelp. If you have trouble connecting or accessing the meeting, the Information Technology team is available to help at (858) 668-4451. Agenda Materials I This agenda contains a brief summary of each item the Council will consider. The Agenda and Agenda Packet is posted seven (7) days prior to regular City Council meetings and are available for viewing on the City's website at www.poway.org or in the City Clerk's office of City Hall, 13325 Civic Center Drive. Sign up at www.poway.org to receive email notifications when City Council agendas are published online. Items listed on the agenda with a"#" symbol are in preparation. American Disabilities Act Title II I In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Title II. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk's office 858.668.4530 at least 24 hours prior to the meeting. The City Council also sits as the City of Poway Planning Commission, Poway Housing Authority, Public Financing Authority and Successor Agency to the Poway Redevelopment Agency CALL TO ORDER: ROLL CALL: PLEDGE OF ALLEGIANCE: MOMENT OF SILENCE: PRESENTATION: PUBLIC COMMENT: In accordance with State law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take action on any issue not included on the agenda. You may speak up to three (3) minutes. Speakers have one opportunity to address the Council under Public Comment. CONSENT CALENDAR: The Consent Calendar may be enacted in one motion by the Council with a Roll Call Vote without discussion unless a Councilmember, a member of the public, or City Manager requests that an item be removed for discussion. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 1. Approval of the April 7, 2020 Regular City Council Meeting Minutes 2. City's Investment Report as of March 31, 2020 3. Award of Contract for the Water Valve Replacement Project; Bid No. 20-010, Piperin Corp. 4. Extension of Fiscal Year 2018-2019 Street Overlay Project Contract for the Fiscal Year 2019-2020 Street Overlay Project; Bid No. 19-013, SRM Contracting and Paving, Inc. 5. Memorandum of Understanding Between the City of Poway and Poway Unified School District for the Use of Fuel Facilities During Emergency Disaster Events ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION: None. PUBLIC HEARINGS: 6. Tentative Tract Map 20-002, A Request for Approval of the First One-Year Time Extension for a Previously Approved Subdivision City Manager's Recommendation: It is recommended that the City Council take public input, close the public hearing and adopt the Resolution. 7. Resolution Adopting the TransNet Local Street Improvement Program List of Projects for Fiscal Years 2020-21 through 2024-25 City Manager's Recommendation: It is recommended that the City Council take public input, close the public hearing and adopt the Resolution. STAFF REPORTS: None. WORKSHOPS: None. COUNCIL-INITIATED ITEMS: None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) CITY MANAGER ITEMS: 8. Resolution to Continue the Existence of a Local Emergency Within the City of Poway Due to the Novel Coronavirus (COVID-19) Global Pandemic City Manager's Recommendation: It is recommended that the City Council adopt the Resolution. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) CLOSED SESSION: 9. Conference with Legal Counsel Existing Litigation (Gov. Code§ 54956.9(a)) -one (1) case: City of Poway v. Rothbart, San Diego Superior Court Case No. 37-2016-00033532-CU-OR-CTL AD!OURNMENT State of California County of San Diego ) ) ss. ) AFFIDAVIT OF POSTING I, Faviola Medina, CMC, City Clerk of the City of Poway, hereby declare under penalty of perjury that this notice of a Regular Meeting as called by the City Council of the City of Poway was posted and provided on April 28, 2020 at 4:45 p.m. Said meeting to be held at 7:00 p.m., May 5, 2020, in the Poway City Council Chambers, 13325 Civic Center Drive o ay, California. Said notice was posted on the Bulletin Board at the entrance to City Hall. AGENDA REPORT City of Poway DATE: TO: FROM: SUBJECT: Summary: May 5, 2020 Honorable Mayor and Members of the City Council Faviola Medina, City Clerk � (858)668-4535 or fmedina@poway.org Approval of Minutes The City Council Meeting Minutes submitted hereto for approval are: •April 7, 2020 Regular City Council Meeting Minutes CITY COUNCIL The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the Minutes as submitted. Public Notification: None. Attachments: A.April 7, 2020 Regular City Council Meeting Minutes Reviewed/ Approved By: Wendy Kaserman Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager 1 of 8 May 5, 2020, Item #1 2 of 8 May 5, 2020, Item #1 NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES April 7, 2020 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:04 p.m. ROLL CALL John Mullin, Barry Leonard (via teleconference), Dave Grosch, Steve Vaus ABSENT Caylin Frank STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher (via teleconference); City Clerk Faviola Medina; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources/Risk Management Director Jodene Dunphy; Fire Chief Jon Canavan. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Councilmember Grosch led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PUBLIC COMMENT Yuri Bohlen, via teleconference, spoke regarding emergency preparedness during the pandemic. CONSENT CALENDAR Motioned by Mayor Vaus, seconded by Councilmember Grosch to approve Consent Calendar Items 1 through 3. Motion carried by the following roll-call vote: 3 of 8 May 5, 2020, Item #1 Ayes: Noes: Abstained: Absent: City of Poway -Minutes -April 7, 2020 Mullin, Leonard, Grosch, Vaus None None Frank Disqualified: None 1. Approval of the March 3, 2020 Regular City Council Meeting Minutes 2. Poway Housing Successor Annual Housing Report FY 2018-19 3. Set Public Hearing to Consider Adoption of FY 2020-21 Solid Waste Rate Increase for EDCO Waste and Recycling Services ORDINANCES FOR INTRODUCTION None. ORDINANCES FOR ADOPTION None. PUBLIC HEARINGS 4. Resolution Approving 2% Increase in Regional Transportation Congestion Improvement Program Traffic Mitigation Fee for FY20-21, as Required by the TransNet Ordinance Mayor opened the public hearing at 7:07 p.m. City Engineer Melody Rocco presented the report and explained that the funds collected from this fee will be used for roadway and traffic signal improvements at various locations throughout the City. No speakers. Mayor closed the public hearing at 7:09 p.m. Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No. 20-014 entitled "A Resolution of the City Council of the City of Poway, California, approving a 2% increase in the Regional Transportation Congestion Improvement Program (RTCIP) Traffic Mitigation Fee for Fiscal Year (FY) 2020-21, as required by the Transnet Ordinance." Motion carried 4/0/1, with Deputy Mayor Frank absent. 5. An Ordinance Adopting the 2019 Engineering and Traffic Survey Mayor opened the public hearing at 7:10 p.m. City Engineer Melody Rocco presented the report. Ms. Rocco explained that new speed data was collected December 2019 to update the engineering and traffic survey to comply with California Vehicle Code requirements for enforcement. Based upon the new speed data collected, Ms. Rocco highlighted that only one location, Kirkham Road from Kirkham Court to Scripps Poway Parkway, is being proposed for a speed limit change to 35 mph. 4 of 8 May 5, 2020, Item #1 City of Poway -Minutes -April 7, 2020 No speakers. Mayor closed the public hearing at 7: 13 p.m. As requested by the Mayor, City Clerk Medina titled the Ordinance. Motioned by Mayor Vaus, seconded by Councilmember Grosch to introduce Ordinance No. 841 entitled "An Ordinance of the City Council of the City of Poway, California, adopting the 2019 Engineering and Traffic Survey" and schedule adoption of the Ordinance for April 21, 2020. Motion carried 4/0/1, with Deputy Mayor Frank absent. Ayes: Noes: Abstained: Absent: Disqualified: Mullin, Leonard, Grosch, Vaus None None Frank None 6. St. Bartholomew Environmental Assessment, Conditional Use Permit 18-019, Development Review 18-008, and Variance 19-001, a request to expand St. Bartholomew' s Episcopal Church Parish Community Center and Preschool at 16275 Pomerado Road Mayor opened the public hearing at 7:15 p.m. City Planner Dave De Vries presented the report along with a slideshow presentation. Mr. De Vries discussed the proposed phased expansion that includes demolishing the existing parish hall, establishing a new parking lot area, expanding the existing preschool playground area, constructing a new parish center community center and increasing the maximum number of preschool students from 82 to 154. Mark Davis, Project Manager and Chair of St. Bartholomew's Architectural Committee, via teleconference, gave a brief overview of the project. In response to Council inquiry, Mr. Davis explained that the project will be phased to avoid disruption in services. No speakers. Mayor closed the public hearing at 7:25 p.m. Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No. 20-015 entitled "A Resolution of the City Council of the City of Poway, California, approving Conditional Use Permit 18-019, Development Review 18-008, Variance 19- 001 for the expansion of St. Bartholomew Episcopal Church located at 16275 Pomerado Road, Assessor's Parcel Number 275-510-19" and Resolution No. 20-016 entitled "A Resolution of the City Council of the City of Poway, California, adopting a Mitigated Negative Declaration for Conditional Use Permit 18-019, Development Review 18-008, Variance 19-001 for an expansion at St. Bartholomew Episcopal Church. Assessor's Parcel Number 275-510-19." Motion carried 4/0/1, with Deputy Mayor Frank absent. STAFF REPORTS 7. La Manda Drive Parking Status 5 of 8 May 5, 2020, Item #1 City of Poway -Minutes -April 7, 2020 City Engineer Melody Rocco presented the parking update, as requested by City Council, regarding the time restricted No Parking zones established on La Manda Drive at the August 6, 2019 City Council meeting. Ms. Rocco explained that the Sheriff's Department has not had any enforcement issues in the neighborhood and that staff has not been contacted regarding the parking changes since they were completed. She added that staff recommends keeping the parking as established. She further added that staff received correspondence from three area residents indicating support of the time restricted No Parking zone. No speakers. City Council received and filed the report. No action was taken. 8. A Resolution Approving Midblock Crosswalks on Kirkham Way west of General Atomics Way and on Stowe Drive Between Scripps Poway Parkway and Kirkham Way City Engineer Melody Rocco presented the report along with a slideshow presentation. Ms. Rocco explained that the crosswalks will facilitate pedestrian connectivity between the existing General Atomics facilities located on both sides of Kirkham Way and Stowe Drive. Ms. Rocco further explained that the requested crosswalks are appropriate with the recommended improvements. She added that the Traffic Safety Committee unanimously voted to support staff's recommendation. No speakers. Council discussion ensued in support of the crosswalks and recommended traffic improvements. Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No. 20-017 entitled "A Resolution of the City Council of the City of Poway, California, establishing midblock crosswalks on Kirkham Way west of General Atomics Way and on Stowe Drive between Scripps Poway Parkway and Kirkham Way." Motion carried 4/0/1, with Deputy Mayor Frank absent. 9. Resolution Authorizing the Purchase of Real Property on Twin Peaks Mountain for Open Space (APN #s 314-031-02-00 and 314-032-03-00) Director of Development Services Bob Manis presented the report along with a slideshow presentation. Mr. Manis explained that the City was offered two undeveloped parcels located on the southwestern slope of Twin Peaks Mountain to preserve as open space. Mr. Manis further explained that the acquisition was discussed by the City Council in closed session on August 20, 2019 and direction was given to staff to negotiate the terms of the acquisition. He concluded that the purchase price is $460,560 for the 80 acres and that sufficient funds are available in the City's Habitat In-Lieu Fee Fund. No speakers. Council discussion ensued in support of acquiring additional open space and acknowledged City's recent open space preservation efforts. Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No. 20-018 entitled "A Resolution of the City Council of the City of Poway, California, 6 of 8 May 5, 2020, Item #1 City of Poway -Minutes -April 7, 2020 authorizing the purchase of real property (APNs 314-031-02-00 and 314-032-03-00) in accordance with any applicable provisions of the Poway Municipal Code and State law", appropriate funds in the amount of $470,560 and authorize the City Manager to execute the documents necessary to complete the acquisition. Motion carried 4/0/1, with Deputy Mayor Frank absent. WORKSHOPS None. COUNCIL-INITIATED ITEMS 10. Moratorium on Commercial Evictions Mayor Vaus presented the item for Council consideration to suspend commercial evictions until May 31, 2020 to offer some protection and assistance to local businesses who suffer a loss of income or increase in expenses related to COVID-19. Mayor Vaus concluded that if Council is in concurrence, he recommends adopting an urgency ordinance that will go into effect immediately. No speakers. Council discussion ensued in support of protecting local businesses and adopting a moratorium on commercial evictions. Motioned by Mayor Vaus, seconded by Councilmember Grosch to adopt Ordinance No. 840 entitled "An Ordinance of the City Council of the City of Poway, California, enacted pursuant to California Government Code Sections 8634, 36934, and 36937, temporarily prohibiting the eviction of any commercial tenant who suffers a substantial loss of income or substantial increase in expense related to COVID-19." Motion carried 4/0/1, with Deputy Mayor Frank absent. 11. Small Business Bridge Loan Program Mayor Vaus presented the item for Council consideration. Mayor Vaus discussed creating a loan program titled Poway Emergency Assistance Recovery Loans (PEARL) to provide a financial bridge for small businesses to survive the current Coronavirus pandemic. Mayor Vaus requested Council's input to provide direction to staff regarding the program. Ed Franklin, representing the Poway Chamber of Commerce, via teleconference, expressed supporting small businesses affected by COV/0-19. Council discussion ensued regarding program criteria and program considerations for small business loans that included business size, business history, repayment options, eligibility requirements, interest rate, maximum amount of funding for the program, and protection and guarantees for the City. Council directed staff to bring back to Council a proposed Poway Emergency Assistance Recovery Loan Program for small businesses that 1) are independently owned and have under 50 employees; 2) have a current business certificate with the City for at least one year; 3) are not behind on rent or mortgage payments as of March 7 of 8 May 5, 2020, Item #1 City of Poway-Minutes -April 7, 2020 1, 2020; and 4) have no outstanding code violations. Council directed staff to allow a maximum of $50,000 loan per business with a total funding cap of 2 million for the program available on a first come first serve basis. The program should include 1) no interest for the first 90 days; 2) a three percent interest rate; 3) three-year repayment plan options; and 4) a promissory note and personal guarantee. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G .C. 53232(d)) The Mayor and Council made announcements and reported on various events taking place in the City. No action was taken. CITY MANAGER ITEMS , ,,y,,, 12. Resolution to Continue the Existence of a Locat J=~~;~(!~L Wi,thin the City of Poway Due to the Novel Coronavirus (COVID-19) Global PaJ;l'.Gfi;;rnic '<,:,r,·t City Manager Chris Hazeltine introduced f1{l~hief Jon Canav:~"•t~~i;esent the update. "-:,-:,</' Fire Chief Jon Canavan explained that the e~i'.~,(~pce of the, Novel Cor0~;~virus (COVID-19) continues to rapidly spread. Mr Canavan repb'f(~:tt .tti:at,>fo date, there j JeJe,:: 1,454 positive cases and 31 deaths in San Dieg:~:Jl~-~:~flty, and of •th~~e positive cases, 15-'are residents of Poway. Mr. Canavan explained tR~t:sHt rnanage and t ~-_bt:rol the spread of COVID-19, federal, state, and county directives includ~ p,hysid~t~~,e,paratioh,<:~-~-me isolation, discontinuance of mass gatherings and rne,etings, reda~@.,P acc:ess 'to.,~ertal'A:Jiti~lic facilities and recreational amenities, restricte,g--r:~.~-t~~-t:@flt operat'l'GinsandJ.t:l-~:>J;fis-&o,ntirn1a~~e of non-essential business in the infrastruct4:~i{!rfrr1ctl6:~s:'. •, Mr. Can~~:an/~ij:&-Eefci 'th~f th~ m'ost recent emergency order, requires that em;p,r6yees of \ceJ:tain bu§t~e:~:s · sectors ---~~-ar facial coverings and strong encouragement for-,~Jt, person~j:itb wear fada'!;9overs when outside of home. Mr. Canavan concluded ma_.! the EO~J$ acti,~:atee at a Le\l~,1), and the City has restricted public access to City haU a6ef ~tt ~jty bulii fr~:fg:s>l~anc~Jr¢,~>or P~itponed recreational classes and programs, redHc;~:d staff Wri1:i,f~ir:uaint~Hrli:t'lQ deliveff i@f::j ,s,sential services, limited the use of parks and pla~~lound equiprri~ti!:;; parking lQtS at parl<si,.and trailheads have been closed. Additionally, he a'bf~,e-d that the Pow~i-✓CERT J~am was activated to support countywide needs including regiona~:fti Qd distributiorf fot the Sah/@i~go Foodbank. Mr. Canavan reported that the cost of unexpecfe~ expenditures", f6r persH~al protective equipment, operating supplies, and increased faoifl{~':,cleaning is:es,timated at $23,000 and staff is documenting the expenses with the San Dieg0,.t ~9unty Office of Emergency Services and FEMA in anticipation for reimbursement. :,::i:,> / ,' ••o >> X ~ X• ' 0 On March 18, 2020 t,hJ t:~\ty Council ratified a proclamation of local emergency which states that at each regular meeting of the City Council, the City Council must either continue the emergency action or declare the emergency ended and staff recommends that the Council continue the proclamation of local emergency authorizing the City Manager to take necessary actions to protect the public and welfare of the City from the serious and eminent threat of COVID-19. No speakers. In response to Council inquiry, Mr. Canavan reported that churches are included in the discontinuance of mass gathering guidelines issued by County. 8 of 8 May 5, 2020, Item #1 City of Poway-Minutes -April 7, 2020 Motioned by Mayor Vaus, seconded by Councilmember Grosch to adopt Resolution No. 20-019 entitled "A Resolution of the City Council of the City of Poway, California, finding and declaring the continued existence of an emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic." Motion carried 4/0/1, with Deputy Mayor Frank absent. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) CLOSED SESSION: · 13. Conference with Labor Negotiators ', Government Code Section 54957 .6 : ··•· ·<: Designated City Representatives: Chris Hazeltine,. Yft~:f:liJy Kaserman, Jodene Dunphy Employee Organizations: Poway Firefighters' As~Stfation 14. Conference with Legal Counsel -Existing J.:i,ti,gation Government Code Section 54956.9(d) •. . .,. Name of Case: Petition to State Regional W~t:~r Quality Cqntrol BoarcJJoJ Reconsideration ,·'~,·----~ __ -· . -~\<:>, -~ City Attorney Alan Fenstermacher announced that a'report QJJt of any action taken during Closed Session would be done at the nextJ~~gtqJar . City Couh;i:jj!:)1foeting. At his request, Mayor Vaus adjourned the meeting into Closed Se.$:~idtl:::at:·~:,39 p.m. "<:< ',Jt,, . "<: :ti:·::::,> City Council came out of "-'IVvvY Session''at,9:07' ADJOURNMENT The meeting adjourned Faviola Medina, CMC City Clerk City of Poway, California May 5, 2020, Item #2 DATE: TO: FROM: CONTACT: SUBJECT: Summary: May 5, 2020 Honorable Mayor and Members of the City Council Aaron Beanan, Director of Finance ~ Aaron Beanan, Director of Finance (858) 668-4411 or abeanan@poway.org City's Investment Report as of March 31, 2020 City of Poway CITY COUNCIL Quarterly reports of investments are required to be presented to the City Council per state code and the City's Investment Policy. For your information, attached is an investment portfolio report as of March 31, 2020. Recommended Action: It is recommended that the City Council accept and file the attached report. Discussion: Pursuant to Government Code Sec. 53646(b)(1) and the City's Investment Policy, the Finance Director (i.e., Treasurer) renders a quarterly investment report to the City Council concerning the investment portfolio's earnings and performance results. In accordance with the Investment Policy, the quarterly report includes information such as the investment type, issuer, date of maturity, par value, amount invested, current market value, and the source of the market value information. The City is in compliance with its adopted investment policy, and the City's investment program provides sufficient liquidity to meet its cash flow requirements for the next six months. The fair value of the City's investment portfolio as of March 31, 2020, was $117,268,335. It consisted of the following: Investment Portfolio Total Deposits at CalTRUST $ 22,883,340 Deposits at the Local Agency Investment Fund (LAIF) 14,123,941 U.S. Treasury Notes 12,905,734 U.S. Instrumentalities 45,618,725 Corporate Notes 21,736,595 Fair Value of Investment Portfolio as of March 31, 2020 $117,268,335 1 of 28 May 5, 2020, Item #2 The attached portfolio report (Attachment B) and investment report (Attachment C) were prepared by the City's investment manager, Insight Investment, with input from the City's Finance Department. The portfolio report includes all investments while the investment report includes only those investments managed by Insight Investment. All City funds, including the General Fund, Water Fund, Wastewater Fund and others -except those identified in Attachment D, are pooled and invested, with earned interest allocated quarterly based on the average daily cash balance in each fund. The funds on deposit at LAIF and CalTRUST earn interest at variable rates. The interest rate for the month ending March 31, 2020, is estimated at 1.79% for LAIF, 1.68% for the CalTRUST short-term fund, and 1.83% for the CalTRUST medium-term fund. The values of fixed income securities, as legal investment tools authorized under California government codes, are closely tied with interest rates. As interest rates go up, the market values of the securities go down, and vice versa. This is known as interest rate risk or market risk. A portfolio's duration is a common measurement of interest rate risk. Due to anticipated actions of the Federal Reserve, the Finance Department, in conjunction with Insight Investment, has been increasing the duration of the externally managed investment portfolio since July 2019 by investing in longer-term investments (e.g. treasuries and corporate notes). This strategy will help preserve the City's interest earning ability in an environment of declining interest rates as well as help increase market value. In response to the COVID-19 pandemic, the Federal Reserve lowered the target federal funds rate by 50 basis points on March 3, 2020 and 100 basis points on March 16, 2020. The target federal funds rate is currently between 0.00% and 0.25%. For fixed income securities, the difference between amortized cost and fair value is considered an unrealized gain or loss. A realized loss is when the principal of the security is redeemed before its maturity date at a fair value lower than its amortized cost value. The amortized cost value of the externally managed investment portfolio is $78,622,902; the fair value is $80,261,054 for an unrealized gain of $1,638,152 or 2.08% of the total amortized cost value. The source of the fair value information for the U.S. Treasury Notes, the U.S. Instrumentalities, Corporate Notes, and Municipal Bonds is Interactive Data Corporation. Also included with this report are recaps of the City's cash and investments held by fiscal agents, non- managed investments, and cash on hand. The total book value of the cash and investments held by our fiscal agent, U.S. Bank, at March 31, 2020, was $468,840. The source of the market value information for these investments was U.S. Bank. The total book value of the non-managed investments was $176,027 at March 31, 2020. The City's cash on hand at March 31, 2020, totaled $1, 172,802. The March 31, 2020 balance of the City's Library Trust Fund was $259,712. Through the Fiscal Year 2019-20 period ending March 31, 2020, no transfer of interest earnings has been made to the General Fund. At the close of Fiscal Year 2019-20, 90% of the Library Trust Fund's interest earnings will be transferred to the General Fund to partially offset library operating expenses. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). 2 of28 May 5, 2020, Item #2 Fiscal Impact: The externally managed investment portfolio earned $159,432 interest during March 2020, as well as $141,054 interest during February 2020, and $149,039 during January 2020. Fees for investment services during this period totaled $9,959. Public Notification: None. Attachments: A. Investment Statistics B. Investment Portfolio Report prepared by Insight Investment C. Investment Report Prepared by Insight Investment D. City of Poway Investments and Cash with Fiscal Agent; General, Payroll, and Petty Cash Report at March 31, 2020 Reviewed/Approved By: Assistant City Manager 3 of28 Reviewed By: Alan Fenstermacher City Attorney Approved By: City Manager May 5, 2020, Item #2 City of Poway Investment Statistics Separately Managed Investment Pools Fair Value: CalTRUST Short-Term Deposits CalTRUST Medium-Term Deposits Deposits at the Local Agency Investment Fund (LAIF) Total Fair Value Weighted Average Yield Effective Average Duration in days Weighted Average Maturity in days Externally Managed Investment Pools Fair Value: U. S. Treasury Notes U.S. Instrumentalities Corporate Bonds Total Fair Value Amortized Cost Value: U.S. Treasury Notes U. S. Instrumentalities Corporate Bonds Total Amortized Cost Value Unrealized Gain (Loss) Accrued Interest Earned Weighted Average Yield Effective Average Duration in years Weighted Average Maturity in years Total Fair Value of Portfolio Assets Weighted Average Yield Effective Average Duration in years Weighted Average Maturity in years Glossary of Yield Terminology March December 2019 2019 11,050,617 11,271,671 11,139,326 11,427,085 17,903,428 4,593,072 40,093,371 27,291,828 2.44% 1.99% 1 1 1 12,473,258 13,993,384 38,221,348 43,318,054 21,342,785 21,675,308 72,037,391 78,986,746 12,497,341 13,927,787 38,326,583 43,100,214 21,431,153 21,587,993 72,255,077 78,615,994 (217,686) 370,752 121,176 151,068 1.95% 2.02% 0.88 1.91 0.92 2.02 112,130,762 106,278,574 2.13% 2.01% 0.57 1.47 0.59 1.55 Coupon: A bond's coupon is the periodic interest payment made to the holder of the fixed income security during the life of the bond. Coupon payments can be made monthly, quarterly, or annually. Book Yield: The Book Yield is that rate of return that will make the present value of the future cash flows of a fixed income security equal to the price paid for the security. This assumes that the security will be held to its maturity. Current Yield: Annual rate of return on an investment expressed as a percentage. Current Yield of a fixed income security is the annualized earnings (coupon) divided by the bond's market value as of the valuation date. One Year Total Yield: The One Year Total Yield or One Year Return represents the portfolio's percentage change over a year's time, factoring in interest payments, changes in market value and reinvestment of distributions. March 2020 11,288,360 11,594,980 14,123,941 37,007,281 1.77% 1 12,905,734 45,618,725 21,736,595 80,261,054 12,427,608 44,532,828 21,662,466 78,622,902 1,638,152 159,432 1.97% 2.10 2.25 117,268,335 1.91% 1.44 1.54 Weighted Average Yield: The total yield on a bond portfolio divided by the number of bonds contained in it, weighted for the size of each bond so that the yield of large holdings does not drown out the calculation of yields on small holdings. Yield to Maturity: The Yield to Maturity (YTM) or Market Yield to Maturity of a fixed income security is that rate of interest that will make the present value of the future cash flows equal to the market value as of the valuation date, assuming the bond is held to maturity. 4 of28 ATTACHMENT A May 5, 2020, Item #2 City of Poway Monthly Investment Portfolio Report March 31, 2020 Separately Managed Investment Pools % Return LAIF $ 14,123,941 38% 1.78% CalTrust -Short $ 11,288,360 31% 1.68% CalTrust -Medium $ 11,594,980 31% 1.83% Total Internally Managed $ 37,007,281 32% Weighted Average Yield 1.77% Days Effective Average Duration -Internal 1 Weighted Average Maturity -Internal 1 Externally Managed Assets % Return Treasury Securities $ 12,905,734 16% 1.88% Instrumentality Securities $ 45,618,725 57% 1.94% Corporate Notes $ 21,736,595 27% 2.09% Total Externally Managed $ 80,261,054 68% Weighted Average Yield 1.97% Years Effective Average Duration -External 2.10 Weighted Average Final Maturity-External 2.25 Total Portfolio Assets % Return LAIF $ CalTrust -Short $ CalTrust -Medium $ Treasury Securities $ Instrumentality Securities $ Corporate Notes $ Total Portfolio Assets $ Weighted Average Yield Effective Average Duration -Total Weighted Average Maturity -Total Portfolio Change Beginning Balance Ending Balance Assets values shown at Market 5 of 28 14,123,941 12% 1.78% 11,288,360 10% 1.68% 11,594,980 10% 1.83% 12,905,734 11% 1.88% 45,618,725 39% 1.94% 21,736,595 19% 2.09% 117,268,335 1.91% Years 1.44 1.54 $ $ CalTrust - Medium, 31% Corporate Notes, 27% Corporate Notes 21% Instrumentality Securities 44% 120,009,881 117,268,335 ATTACHMENT B 31% LAIF, 38% Treasury Securities, 57% CalTrust -Short CalTrust - 11% Medium Treasury 13% May 5, 2020, Item #2 6of28 ATTACHMENT C May 5, 2020, Item #2 ...... Contents 0 ..... N 00 Fixed income market review 3 Activity and performance summary 4 Recap of securities held 6 Maturity distribution of securities held 7 Securities held 8 GASB 40 -Deposit and investment risk disclosure 14 Securities sold and matured 19 Transaction report 20 Additional information 21 May 5, 2020, Item #2 00 0 -t\ N 00 FIXED INCOME MARKET REVIEW As of March 31, 2020 Chart 1: Jobless claims skyrocket to entirely unprecedented levels amid coronavirus crisis 3.5 .-3 2.5 2 ' C 0 :§1.5 0.5 0 1967 1974 1982 1989 1997 200 --Initial jobless claims Source: Bloomberg Finance LP, March 31, 2020. 2012 2020 Chart 2: The Federal Reserve aggressively expands its balance sheet to combat the crisis 3.0% 2.5% 20% 1.5% 1.0% 0.5% 0.0% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 --Fed balance sheet as a ~o of GDP Source: Bloomberg Finance LP March 31, 2020. CITY OF POWAY Economic Indicators and Monetary Policy The coronavirus crisis took hold in March and the US saw more cases than any other country at almost 190,000. A number of states enforced 'lockdown' measures, closing businesses such as bars and restaurants, schools and banning other public gatherings. Global sporting events were cancelled, as was travel between the US and Europe and the US and Canada. US jobless claims surged to an unprecedented 3m (Chart 1) US equities entered the sharpest bear market ever, twice delivering record low daily returns outside Black Tuesday 1929 and Black Monday 1987. Selling to meet margin calls and corporations drawing down revolving credit facilities created a liquidity crisis. The Federal Reserve (Fed) enacted an emergency S0bp rate cut early in the month, and later followed with a 1 00bp cut, bringing the fed funds rate to a range of 0 -.25%. To address the liquidity crisis, the Fed announced $3.Strn of repo market operations in March alone and lowered its discount rate for member banks by S0bp. The Fed also reintroduced quantitative easing (QE), initially at $700bn, but then later amended to an unlimited program. During a single week, the Fed purchased over $600bn of Treasuries and agency MBS, larger than the entire 201 0 'QE2' program. The Fed also brought back the 2008-era Term Asset-Backed Securities Loan Facility (TALF) and announced two new programs for purchasing corporate debt. (Chart 2) This was followed by a $2trn fiscal stimulus package including direct one-time payments to individuals, $500bn of funding to the economy, $350bn of loans to small businesses (forgivable if workers are retained) and $1 S0bn in hospital aid. Interest Rate Summary Yields fell dramatically during the month. At one point the entire yield curve yielded less than 1 %. Longer-dated yields later retraced, particularly when liquidity concerns abated within the longer-dated Treasury market. At the end of March, the 3-month US Treasury bill yielded 0.12%, the 6-month US Treasury bill yielded 0.16%, the 2-year US Treasury note yielded 0.25%, the 5-year US Treasury note yielded 0.38% and the 10-year US Treasury note yielded 0.67%. 3 May 5, 2020, Item #2 \0 0 ACTIVITY AND PERFORMANCE SUMMARY For the period March 1, 2020 -March 31, 2020 ~ I Amortized Cost Basis Activity Summary 00 Opening balance Income received Total receipts Total disbursements lnterportfolio transfers Total lnterportfollo transfers Realized gain {loss) Change in accruals from security movement Total amortization expense Total 01D/MKT accretion income Return of capital Closing balance Ending fair value Unrealized gain (loss) 184,875.00 (116,043.00) Comparative Rates of Return (%) Fed Funds Overnight Repo Merrill Lynch 3m US Treas Bill Merrill Lynch 6m US Treas Bill ML 1 Year US Treasury Note ML 2 Year US Treasury Note ML 5 Year US Treasury Note * rates reflected are cumulative * Twelve month trailing 1.88 1.92 1.72 1.68 1.70 1.63 1.64 * Six month trailing 0.72 0.73 0.65 0.64 0.66 0.67 0.69 78,576,559.17 184,875.00 0.00 {116,043.00) 0.00 0.00 (27,019.19) 4,529.89 0.00 78,622,901.87 80,261,054.21 1,638,152.34 * One month 0.05 0.06 0.02 0.02 0.03 0.04 0.05 Detail Qf Amortized Cost Basis Return Interest Accretion Realized earned (amortization) gain (loss) Corporate Bonds 51,635.94 {11,499.15) 0.00 Government Agencies 87,672.80 (10,636.27) 0.00 Government Bonds 20,123.00 (353.88) 0.00 Total 159,431.74 (22,489.30) 0.00 Summary of Amortized Cost Basis Return for the Period Interest earned Accretion (amortization) Realized gain (loss) on sales Total income on portfolio Average daily amortized cost Period return(%) YTD return {%) Weighted average final maturity in days CITY OF POWAY Total income 40,136.79 77,036.53 19,769.12 136,942.44 Total portfolio 159,431.74 (22,489.30) 0.00 136,942.44 78,627,399.14 0.17 0.49 822 4 May 5, 2020, Item #2 -' 0 ACTIVITY AND PERFORMANCE SUMMARY For the period March 1, 2020 -March 31, 2020 ~ j Fair Value Basis Activity Summary oo Opening balance 79,981,497.88 Income received Total receipts Total disbursements lnterportfolio transfers Total lnterportfolio transfers Unrealized gain (loss) on security movements Change in accruals from security movement Return of capital Change in fair value for the period Ending fair value 184,875.00 (116,043.00) Comparative Rates of Return{%} *Twelve * Six month trailing month trailing Fed Funds 1.88 0.72 Overnight Repo 1.92 0.73 ICE BofAML 3 Months UST-BILL 2.25 1.04 ICE ML 6m US Treas Bill 2.85 1.48 ICE ML 1 Year US Treasury Note 3.85 2.31 ICE ML US Treasury 1-3 5.42 3.33 ICE ML US Treasury 1-5 6.86 4.16 * rates reflected are cumulative 184,875.00 0.00 (116,043.00) 0.00 0.00 0.00 210,724.33 80,261,054.21 * One month 0.05 0.06 0.29 0.52 0.99 1.37 1.71 Detail of Fair Value Basis Retyrn Interest Change in earned fair value Corporate Bonds 51,635.94 (293,790.68) Government Agencies 87,672.80 313,897.82 Government Bonds 20,123.00 190,617.19 Total 159,431.74 210,724.33 Symmary of Fair Va lye Basis Return for the Period Interest earned Change in fair value Total income on portfolio Average daily total value* Period return (%) YTD return(%) Weighted average final maturity in days * Total value equals market value and accrued interest CITY OF POWAY Total income (242,154.74) 401,570.62 210,740.19 370,156.07 Total portfolio 159,431.74 210,724.33 370,156.07 80,357,132.44 0.46 2.09 822 5 May 5, 2020, Item #2RECAP OF SECURITIES HELD As of March 31, 2020 ...,. ...,. 0 Historical """' N cost 00 Corporate Bonds 21,724,866.00 Government Agencies 44,587,915.46 Government Bonds 12,423,788.53 Amortized Fair value Unrealized Weighted cost gain (loss) average final maturity (days) 21,662,466.43 21,736,595.26 74,128.83 957 44,532,827.66 45,618,724.54 1,085,896.88 728 12,427,607.78 12,905,734.41 478,126.63 923 Portfolio diversification (%) ■ Corporate Bonds ■ Government Agencies ■ Government Bonds Total Percent of portfolio 27.59 56.63 15.78 27.59 56.63 15.78 100.00 CITY OF POWAY Weighted average effective duration (years) 2.43 1.84 2.45 6 May 5, 2020, Item #2 ..to N 0 ..... N 00 MATURITY DISTRIBUTION OF SECURITIES HELD As of March 31, 2020 Maturity Under 90 days 90 to 179 days 180 days to 1 year 1 to 2 years 2 to 3 years 3 to 4 years 4 to 5 years Over 5 years E .s .... VI 0 u iii u ] VI i: 25.00. Historic cost Percent 4,991,575.50 6.34 7,504,511.25 9.53 6,971,876.00 8.86 15,920,682.64 20.22 17,634,977.90 22.40 20,656,601.07 26.24 5,056,345.63 6.42 0.00 0.00 78,736,569.99 100.00 Maturity distribution ~ ~ ~ # ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ..::,<:1 ~<::) ~1> 0 'b<::) ~ CITY OF POWAY 7 May 5, 2020, Item #2SECURITIES HELD CITY OF POWAY As of March 31, 2020 ..a. w acusip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % NDescription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port 00 purchased (amortization) value (loss) interest cost Corporate Bonds 713448(55 1 .850 04/30/2020 1,500,000.00 1,499,655.00 1,499,990.34 1,499,846.60 (143.74) 0.00 2,389.58 11,562.50 1.90 PEPSICO INC 1.85% 0.00 9.67 (598.09) 30APR2020 CALLABLE 69353RES3 2.600 07/21/2020 1,000,000.00 1,016,010.00 1,001,327.34 998,459.78 (2,867.56) 0.00 2,311.12 5,055.56 1.29 PNC BANK NA 2.6% 21JUL2020 06/21/2020 0.00 (491.61) (5,027.41) (CALLABLE 21JUN20) 053015AD5 2.250 09/15/2020 1,000,000.00 1,002,630.00 1,000,360.09 1,001,644.73 1,284.64 11,250.00 2,000.00 1,000.00 1.27 AUTO MA TIC DAT A 08/15/2020 0.00 (80.02) (2,213.56) PROCESSNG 2.25% 15SEP2020 (CALLABLE 15AUG20) 191216BT6 1.875 10/27/2020 2,000,000.00 1,987,240.00 1,997,445.53 2,001,011.80 3,566.27 0.00 3,333.34 16,041.67 2.52 COCA-COLA CO/THE 1.875% 0.00 370.21 (4,421.98) 27OCT2020 89233P7F7 2.625 01/10/2023 2,000,000.00 2,001,380.00 2,001,049.43 2,001,535.54 486.11 0.00 4,666.67 11,812.50 2.54 TOYOTA MOTOR CREDIT CORP 0.00 (31.48) (78,890.58) 2.625% 1 OJAN2023 084670BR8 2.750 03/15/2023 1,000,000.00 1,021,370.00 1,017,085.80 1,034,703.25 17,617.45 13,750.00 2,444.44 1,222.22 1.30 BERKSHIRE HATHAWAY INC 01/15/2023 0.00 (510.02) (4,657.87) 2.75% 15MAR2023 (CALLABLE 15JAN23) 931142DH3 2.550 04/11/2023 1,000,000.00 1,015,270.00 1,012,198.94 1,032,984.87 20,785.93 0.00 2,266.67 12,041.67 1.29 WALMART INC 2.55% 01/11/2023 0.00 (365.60) (2,729.72) 11 APR2023 (CALLABLE 11JAN23) 037833AK6 2.400 05/03/2023 1,000,000.00 1,007,920.00 1,006,505.51 1,042,550.49 36,044.98 0.00 2,133.34 9,866.67 1.28 APPLE INC 2.4% 03MAY2023 0.00 (175.35) 9,981.42 166764BK5 2.566 05/16/2023 1,500,000.00 1,552,215.00 1,550,647.12 1,540,206.95 (10,440.17) 0.00 2,886.75 14,433.75 1.97 CHEVRON CORP 2.566% 03/16/2023 0.00 (1,425.35) (12,459.63) 16MA Y2023 (CALLABLE 16MAR23) 8 May 5, 2020, Item #2SECURITIES HELD CITY OF POWAY As of March 31, 2020 ~ .i:a,. acusip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % NDescription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port 00 purchased (amortization) value (loss) interest cost Corporate Bonds 69353RFL7 3 .500 06/08/2023 1,900,000.00 1,995,436.00 1,979,310.76 1,966,000.91 {13,309.85) 0.00 5,911.11 20,873.61 2.53 PNC BANK NA 3.5% 08JUN2023 05/09/2023 0.00 (2,126.30) {52,658.27) {CALLABLE 09MA Y23) 94988J5R4 3 .550 08/14/2023 1,000,000.00 1,050,350.00 1,044,224.33 1,046,972.10 2,747.77 0.00 3,155.55 4,634.72 1.33 WELLS FARGO BANK NA 3.55% 07/14/2023 0.00 {1,120.55) {19,245.22) 14AUG2023 {CALLABLE 14JUL23) 68389XBL8 2.400 09/15/2023 1,000,000.00 1,008,750.00 1,007,131.19 1,023,973.48 16,842.29 12,000.00 2,133.34 1,066.67 1.28 ORACLE CORP 2.4% 07/15/2023 0.00 (180.54) {8,044.94) 15SEP2023{CALLABLE 15JUL23) 17325FAS7 3.650 01/23/2024 1,400,000.00 1,484,224.00 1,479,377.43 1,465,994.67 {13,382.76) 0.00 4,542.22 9,652.22 1.89 CITIBANK NA 3.65% 12/23/2023 0.00 {1,773.13) (37,145.21) 23JAN2024 {CALLABLE 23DEC23) 91159HHV5 3.375 02/05/2024 1,900,000.00 1,999,636.00 1,987,723.70 2,017,079.48 29,355.78 0.00 5,700.00 9,975.00 2.54 US BANCORP 3.375% 01/05/2024 0.00 {1,942.23) (18,279.60) 05FEB2024{CALLABLE 05JAN24) 17275RAN2 3.625 03/04/2024 1,000,000.00 1,070,370.00 1,066,512.82 1,078,062.71 11,549.89 18,125.00 3,222.22 2,718.75 1.36 CISCO SYSTEMS INC 3.625% 0.00 {1,411.16) (10,696.85) 04MAR2024 02665WCZ2 2.400 06/27/2024 1,000,000.00 1,012,410.00 1,011,576.10 985,567.90 {26,008.20) 0.00 2,133.34 6,266.67 1.29 AMERICAN HONDA FINANCE 0.00 (227.42) {46,688.17) 2.4% 27JUN2024 Total Corporate Bonds 21,200,000.00 21,724,866.00 21,662,466.43 21,736,595.26 74,128.83 55,125.00 51,229.69 138,224.18 27.59 0.00 (11,480.88) (293,775.68) -Government Agencies 3130AECJ7 2.625 05/28/2020 1,500,000.00 1,497,100.50 1,499,727.00 1,505,343.00 5,616.00 0.00 3,500.00 13,453.13 1.90 FEDERAL HOME LOAN BANK 0.00 141.21 801.94 2.625% 28MA Y2020 9 May 5, 2020, Item #2SECURITIES HELD CITY OF POWAY As of March 31, 2020 -u, acusip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % NDescription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port 00 purchased (amortization) value (loss) interest cost Government Agencies 3130ABY34 1.613 05/29/2020 2,000,000.00 1,994,820.00 1,999,673.83 2,004,004.52 4,330.69 0.00 2,867.56 10,932.56 2.53 FEDERAL HOME LOAN BANK 0.00 165.85 2,730.60 1.613% 29MAY2020 3133EHYM9 1 .500 09/14/2020 2,000,000.00 1,993,720.00 1,999,041.93 2,012,229.10 13,187.17 15,000.00 2,666.67 1,416.67 2.53 FEDERAL FARM CREDIT BANK 0.00 175.25 7,948.72 1 .5% 14SEP2020 3130AEWA4 2. 625 1 0/01 /2020 2,000,000.00 1,990,580.00 1,997,522.49 2,022,991.62 25,469.13 0.00 4,666.67 26,250.00 2.53 FEDERAL HOME LOAN BANK 0.00 394.77 6,312.78 2.625% 01 OCT2020 3133EGM51 1 .650 12/01/2020 1,000,000.00 996,971.00 999,492.00 1,009,296.10 9,804.10 0.00 1,466.67 5,500.00 1.27 FEDERAL FARM CREDIT BANK 0.00 63.23 5,280.85 1.65% 01 DEC2020 3130A3UQ5 1.875 12/11/2020 1,000,000.00 997,820.00 999,500.29 1,011,008.82 11,508.53 0.00 1,666.67 5,729.17 1.27 FEDERAL HOME LOAN BANK 0.00 59.72 5,166.34 1 .875% 11 DEC2020 3133EKAJ5 2.500 02/11/2021 1,000,000.00 999,265.00 999,681.64 1,019,987.45 20,305.81 0.00 2,222.22 3,472.22 1.27 FEDERAL FARM CREDIT BANK 0.00 30.71 6,321.67 2.5% 11 FEB2021 3133EJJD2 2.540 04/05/2021 1,000,000.00 1,004,390.00 1,002,195.00 1,023,085.85 20,890.85 0.00 2,257.78 12,417.78 1.28 FEDERAL FARM CREDIT BANK 0.00 (180.41) 5,906.33 2.54% 05APR2021 313379RB7 1.875 06/11/2021 1,000,000.00 985,600.00 992,486.20 1,018, 124.59 25,638.39 0.00 1,666.67 5,729.17 1.25 FEDERAL HOME LOAN BANK 0.00 523.00 7,103.27 1.875% 11JUN2021 3135G0U35 2.750 06/22/2021 2,000,000.00 2,017,500.00 2,009,644.64 2,057,547.24 47,902.60 0.00 4,888.89 15,125.00 2.56 FANNIE MAE 2.75% 22JUN2021 0.00 (654.61) 12,220.70 3133EKCB0 2.500 07/01/2021 1,000,000.00 999,030.00 999,482.28 1,026,775.59 27,293.31 0.00 2,222.22 6,250.00 1.27 FEDERAL FARM CREDIT BANK 0.00 34.43 5,825.48 2.5% 01JUL2021 10 May 5, 2020, Item #2SECURITIES HELD CITY OF POWAY As of March 31, 2020 -0\ g_cusip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % NDescription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port 00 purchased (amortization) value (loss) interest cost Government Agencies 3137EAEC9 1 .125 08/12/2021 1,000,000.00 991,273.00 992,722.57 1,010,274.40 17,551.83 0.00 1,000.00 1,531.25 1.26 FREDDIE MAC 1.125% 0.00 443.75 8,011.05 12AUG2021 3135G0Q89 1.375 10/07/2021 1,900,000.00 1,890,631.10 1,892,054.59 1,927,636.58 35,581.99 0.00 2,322.22 12,627.08 2.40 FANNIE MAE 1.375% 0.00 435.76 15,654.13 07OCT2021 3130AABG2 1.875 11/29/2021 1,000,000.00 990,090.00 993,848.61 1,023,880.81 30,032.20 0.00 1,666.67 6,354.17 1.26 FEDERAL HOME LOAN BANK 0.00 308.08 7,639.27 1 .875% 29NOV2021 3135G0U92 2.625 01/11/2022 1,500,000.00 1,513,185.00 1,508,708.61 1,558,027.71 49,319.10 0.00 3,500.00 8,750.00 1.92 FANNIE MAE 2.625% 0.00 (393.38) 11,626.14 11JAN2022 3137EADB2 2.375 01/13/2022 1,000,000.00 1,018,089.00 1,014,132.72 1,035,065.34 20,932.62 0.00 2,111.11 5,145.83 1.29 FREDDIE MAC 2.375% 0.00 (659.38) 9,194.52 13JAN2022 313378CR0 2.250 03/11/2022 2,000,000.00 2,004,000.00 2,002,778.99 2,072,735.90 69,956.91 22,500.00 4,000.00 2,500.00 2.55 FEDERAL HOME LOAN BANK 0.00 (118.93) 20,692.64 2.25% 11 MAR2022 3135G0V59 2.250 04/12/2022 2,900,000.00 2,943,346.30 2,939,317.83 3,006,653.39 67,335.56 0.00 5,800.00 30,631.25 3.74 FANNIE MAE 2.25% 0.00 (1,611.39) 27,039.40 12APR2022 3133EA5E4 1 . 930 10/18/2022 2,000,000.00 2,015,820.00 2,014,522.76 2,052,116.94 37,594.18 0.00 3,431.11 17,477.22 2.56 FEDERAL FARM CREDIT BANK 0.00 (474.60) 332.06 1 . 93% 18OCT2022 31331K3A6 2.710 12/13/2022 1,000,000.00 1,028,921.06 1,022,638.93 1,050,016.56 27,377.63 0.00 2,408.89 8,130.00 1.31 FEDERAL FARM CREDIT BANK 0.00 (698.02) 1,341.53 2. 71 % 13DEC2022 31331 KAF7 4.090 01/18/2023 1,850,000.00 2,008,452.50 1,980,703.86 2,018,123.50 37,419.64 0.00 6,725.78 15,343.18 2.55 FEDERAL FARM CREDIT BANK 0.00 (3,890.00) 3,126.70 4.09% 18JAN2023 11 May 5, 2020, Item #2SECURITIES HELD CITY OF POWAY As of March 31, 2020 ... -.J g_cusip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % NDescription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port 00 purchased (amortization) value (loss) interest cost Government Agencies 3133EKKT2 2.250 02/08/2023 1,000,000.00 1,017,480.00 1,013,727.61 1,041,524.92 27,797.31 0.00 2,000.00 3,312.50 1.29 FEDERAL FARM CREDIT BANK 0.00 (400.61) 3,769.49 2.25% 08FEB2023 3133EJFK0 2.650 03/08/2023 1,000,000.00 1,032,790.00 1,028,482.61 1,062,611.94 34,129.33 13,250.00 2,355.56 1,693.06 1.31 FEDERAL FARM CREDIT BANK 0.00 (807.64) 11,960.93 2.65% 08MAR2023 3137EAEN5 2.750 06/19/2023 2,000,000.00 2,067,740.00 2,055,641.86 2,142,636.46 86,994.60 0.00 4,888.89 15,583.33 2.63 FREDDIE MAC 2.75% 0.00 (1,440.25) 26,359.64 19JUN2023 3134GU3T5 1.800 07/21/2023 1,500,000.00 1,501,995.00 1,501,537.81 1,504,758.26 3,220.45 0.00 2,175.00 5,250.00 1.91 FREDDIE MAC 1.8% 21 JUL2023 07/21/2020 0.00 (415.63) 2,220.86 (CALLABLE 21JUL20) 3135G0U43 2.875 09/12/2023 1,000,000.00 1,039,050.00 1,032,290.35 1,077,999.46 45,709.11 14,375.00 2,555.55 1,517.36 1.32 FANNIE MAE 2.875% 0.00 (779.96) 10,998.47 12SEP2023 3133EKVB9 1.860 10/17/2023 2,000,000.00 1,997,646.00 1,998,033.97 2,087,580.66 89,546.69 0.00 3,306.67 16,946.67 2.54 FEDERAL FARM CREDIT BANK 0.00 46.19 23,008.52 1.86% 17OCT2023 3130A3VC5 2.250 12/08/2023 1,000,000.00 1,014,600.00 1,012,349.55 1,069,134.76 56,785.21 0.00 2,000.00 7,062.50 1.29 FEDERAL HOME LOAN BANK 0.00 (278.99) 20,884.91 2.25% 08DEC2023 3135G0V34 2.500 02/05/2024 1,000,000.00 1,028,090.00 1,023,853.25 1,075,671.47 51,818.22 0.00 2,222.22 3,888.89 1.31 FANNIE MAE 2.5% 05FEB2024 0.00 (516.68) 17,204.92 3135G0V75 1.750 07/02/2024 2,000,000.00 2,007,920.00 2,007,033.88 2,091,881.60 84,847.72 0.00 3,111.11 8,652.78 2.55 FANNIE MAE 1.75% 02JUL2024 0.00 (137.74) 27,213.96 Total Government Agencies 44,150,000.00 44,587,915.46 44,532,827.66 45,618,724.54 1,085,896.88 65,125.00 87,672.80 278,672.77 56.63 0.00 (10,636.27) 313,897.82 12 May 5, 2020, Item #2SECURITIES HELD CITY OF POWAY As of March 31, 2020 -00 g_cusip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % NDescription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port 00 purchased (amortization) value (loss) interest cost Government Bonds 912828202 1.500 08/15/2020 2,000,000.00 1,990,156.25 1,998,677.85 2,011,718.76 13,040.91 0.00 2,554.94 3,708.79 2.53 USA TREASURY 1.5% 0.00 299.17 10,000.00 15AUG2020 912828F21 2.125 09/30/2021 1,000,000.00 991,015.63 994,795.52 1,028,906.25 34,110.73 10,625.00 1,799.86 0.00 1.26 USA TREASURY 2.125% 0.00 294.41 10,664.06 30SEP2021 9128285F3 2.875 10/15/2021 1,500,000.00 1,515,878.91 1,509,390.57 1,561,582.04 52,191.47 0.00 3,652.66 19,795.08 1.93 USA TREASURY 2.875% 0.00 (517.07) 15,292.97 15OCT2021 912828XW5 1 . 750 06/30/2022 1,000,000.00 998,515.63 998,905.06 1,034,375.00 35,469.94 0.00 1,490.38 4,375.00 1.27 USA TREASURY 1.75% 0.00 41.34 14,492.19 30JUN2022 912828L57 1.750 09/30/2022 1,000,000.00 999,417.41 999,551.89 1,037,226.56 37,674.67 8,750.00 1,482.24 0.00 1.27 USA TREASURY 1.75% 0.00 15.21 15,078.12 30SEP2022 9128282D1 1 .375 08/31/2023 2,000,000.00 1,967,109.38 1,972,707.78 2,072,968.76 100,260.98 13,750.00 2,316.58 2,316.58 2.50 USA TREASURY 1 .375% 0.00 677.93 40,000.00 31AUG2023 912828U57 2.125 11/30/2023 1,900,000.00 1,925,679.69 1,921,558.06 2,025,207.04 103,648.98 0.00 3,419.74 13,458.33 2.45 USA TREASURY 2.125% 0.00 (499.10) 39,855.47 30NOV2023 912828X70 2.000 04/30/2024 2,000,000.00 2,036,015.63 2,032,021.05 2,133,750.00 101,728.95 0.00 3,406.60 16,703.30 2.59 USA TREASURY 2% 30APR2024 0.00 (665.77) 45,234.38 Total Government Bonds 12,400,000.00 12,423,788.53 12,427,607.78 12,905,734.41 478,126.63 33,125.00 20,123.00 60,357.08 15.78 0.00 (353.88) 190,617.19 13 May 5, 2020, Item #2GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of March 31, 2020 ~ \0 acusip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective N 00 date rating rating shares cost hist cost value mkt value dur (yrs) Federal Farm Credit Banks Funding Corp 3133EHYM9 FEDERAL FARM CREDIT 1.500 09/14/2020 AA+ Aaa 2,000,000.00 1,993,720.00 2.53 2,012,229.10 2.51 0.46 3133EGM51 FEDERAL FARM CREDIT 1.650 12/01/2020 AA+ Aaa 1,000,000.00 996,971.00 1.27 1,009,296.10 1.26 0.67 3133EKAJ5 FEDERAL FARM CREDIT 2.500 02/11/2021 AA+ Aaa 1,000,000.00 999,265.00 1.27 1,019,987.45 1.27 0.86 3133EJJD2 FEDERAL FARM CREDIT 2.540 04/05/2021 AA+ Aaa 1,000,000.00 1,004,390.00 1.28 1,023,085.85 1.27 0.99 3133EKCBO FEDERAL FARM CREDIT 2.500 07/01/2021 AA+ Aaa 1,000,000.00 999,030.00 1.27 1,026,775.59 1.28 1.23 3133EASE4 FEDERAL FARM CREDIT 1.930 10/18/2022 AA+ Aaa 2,000,000.00 2,015,820.00 2.56 2,052,116.94 2.56 2.47 31331K3A6 FEDERAL FARM CREDIT 2.710 12/13/2022 AA+ Aaa 1,000,000.00 1,028,921.06 1.31 1,050,016.56 1.31 2.60 31331KAF7 FEDERAL FARM CREDIT 4.090 01/18/2023 AA+ Aaa 1,850,000.00 2,008,452.50 2.55 2,018,123.50 2.51 2.65 3133EKKT2 FEDERAL FARM CREDIT 2.250 02/08/2023 AA+ Aaa 1,000,000.00 1,017,480.00 1.29 1,041,524.92 1.30 2.77 3133EJFKO FEDERAL FARM CREDIT 2.650 03/08/2023 AA+ Aaa 1,000,000.00 1,032,790.00 1.31 1,062,611.94 1.32 2.84 3133EKVB9 FEDERAL FARM CREDIT 1.860 10/17/2023 AA+ Aaa 2,000,000.00 1,997,646.00 2.54 2,087,580.66 2.60 3.42 Issuer total 14,850,000.00 15,094,485.56 19.17 15,403,348.61 19.19 2.00 United States Treasury Note/Bond 9128282Q2 USA TREASURY 1.5% 1.500 08/15/2020 AA+ Aaa 2,000,000.00 1,990, 156.25 2.53 2,011,718.76 2.51 0.38 912828F21 USA TREASURY 2.125% 2.125 09/30/2021 AA+ Aaa 1,000,000.00 991,015.63 1.26 1,028,906.25 1.28 1.48 9128285F3 USA TREASURY 2.875% 2.875 10/15/2021 AA+ Aaa 1,500,000.00 1,515,878.91 1.93 1,561,582.04 1.95 1.50 912828XW5 USA TREASURY 1. 75% 1.750 06/30/2022 AA+ Aaa 1,000,000.00 998,515.63 1.27 1,034,375.00 1.29 2.20 912828L57 USA TREASURY 1. 75% 1.750 09/30/2022 AA+ Aaa 1,000,000.00 999,417.41 1.27 1,037,226.56 1.29 2.45 9128282D1 USA TREASURY 1.375% 1.375 08/31/2023 AA+ Aaa 2,000,000.00 1,967,109.38 2.50 2,072,968.76 2.58 3.34 912828U57 USA TREASURY 2.125% 2.125 11/30/2023 AA+ Aaa 1,900,000.00 1,925,679.69 2.45 2,025,207.04 2.52 3.52 912828X70 USA TREASURY 2% 2.000 04/30/2024 AA+ Aaa 2,000,000.00 2,036,015.63 2.59 2,133,750.00 2.66 3.91 Issuer total 12,400,000.00 12,423,788.53 15.78 12,905,734.41 16.08 2.45 Federal National Mortgage Association 3135GOU35 FANNIE MAE 2.75% 2.750 06/22/2021 AA+ Aaa 2,000,000.00 2,017,500.00 2.56 2,057,547.24 2.56 1.20 14 May 5, 2020, Item #2GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of March 31, 2020 N 0 acusip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective N 00 date rating rating shares cost hist cost value mkt value dur (yrs) Federal National Mortgage Association 3135G0Q89 FANNIE MAE 1.375% 1.375 10/07/2021 AA+ Aaa 1,900,000.00 1,890,631.10 2.40 1,927,636.58 2.40 1.49 3135G0U92 FANNIE MAE 2.625% 2.625 01/11/2022 AA+ Aaa 1,500,000.00 1,513,185.00 1.92 1,558,027.71 1.94 1.74 3135G0V59 FANNIE MAE 2.25% 2.250 04/12/2022 AA+ Aaa 2,900,000.00 2,943,346.30 3.74 3,006,653.39 3.75 1.97 3135G0U43 FANNIE MAE 2.875% 2.875 09/12/2023 AA+ Aaa 1,000,000.00 1,039,050.00 1.32 1,077,999.46 1.34 3.30 3135G0V34 FANNIE MAE 2.5% 2.500 02/05/2024 AA+ Aaa 1,000,000.00 1,028,090.00 1.31 1,075,671.47 1.34 3.68 3135G0V75 FANNIE MAE 1.75% 1.750 07/02/2024 AA+ Aaa 2,000,000.00 2,007,920.00 2.55 2,091,881.60 2.61 4.10 Issuer total 12,300,000.00 12,439,722.40 15.80 12,795,417.45 15.94 2.34 Federal Home Loan Banks 3130AECJ7 FEDERAL HOME LOAN 2.625 05/28/2020 AA+ Aaa 1,500,000.00 1,497,100.50 1.90 1,505,343.00 1.88 0.16 3130ABY34 FEDERAL HOME LOAN 1.613 05/29/2020 AA+ Aaa 2,000,000.00 1,994,820.00 2.53 2,004,004.52 2.50 0.16 3130AEWA4 FEDERAL HOME LOAN 2.625 10/01/2020 AA+ Aaa 2,000,000.00 1,990,580.00 2.53 2,022,991.62 2.52 0.50 3130A3UQ5 FEDERAL HOME LOAN 1.875 12/11/2020 AA+ Aaa 1,000,000.00 997,820.00 1.27 1,011,008.82 1.26 0.69 313379RB7 FEDERAL HOME LOAN 1.875 06/11/2021 AA+ Aaa 1,000,000.00 985,600.00 1.25 1,018,124.59 1.27 1.18 3130AABG2 FEDERAL HOME LOAN 1.875 11/29/2021 AA+ Aaa 1,000,000.00 990,090.00 1.26 1,023,880.81 1.28 1.63 313378CR0 FEDERAL HOME LOAN 2.250 03/11/2022 AA+ Aaa 2,000,000.00 2,004,000.00 2.55 2,072,735.90 2.58 1.91 3130A3VC5 FEDERAL HOME LOAN 2.250 12/08/2023 AA+ Aaa 1,000,000.00 1,014,600.00 1.29 1,069,134.76 1.33 3.53 Issuer total 11,500,000.00 11,474,610.50 14.57 11,727,224.02 14.61 1.08 Federal Home Loan Mortgage Corp 3137EAEC9 FREDDIE MAC 1.125% 1.125 08/12/2021 AA+ Aaa 1,000,000.00 991,273.00 1.26 1,010,274.40 1.26 1.35 3137EADB2 FREDDIE MAC 2.375% 2.375 01/13/2022 AA+ Aaa 1,000,000.00 1,018,089.00 1.29 1,035,065.34 1.29 1.75 3137EAEN5 FREDDIE MAC 2.75% 2.750 06/19/2023 AA+ Aaa 2,000,000.00 2,067,740.00 2.63 2,142,636.46 2.67 3.08 3134GU3T5 FREDDIE MAC 1.8% 1.800 07/21/2023 07/21/2020 AA+ Aaa 1,500,000.00 1,501,995.00 1.91 1,504,758.26 1.87 0.42 Issuer total 5,500,000.00 5,579,097.00 7.09 5,692,734.46 7.09 1.81 15 May 5, 2020, Item #2GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of March 31, 2020 N -a. acusip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective N date rating rating shares cost hist cost value mkt value dur (yrs) 00 PNC Bank NA 69353RES3 PNC BANK NA 2.6% 2.600 07/21/2020 06/21/2020 A A2 1,000,000.00 1,016,010.00 1.29 998,459.78 1.24 0.30 69353RFL7 PNC BANK NA 3.5% 3.500 06/08/2023 05/09/2023 A A2 1,900,000.00 1,995,436.00 2.53 1,966,000.91 2.45 2.93 Issuer total 2,900,000.00 3,011,446.00 3.82 2,964,460.69 3.69 2.04 US Bancorp 91159HHV5 US BANCORP 3.375% 3.375 02/05/2024 01/05/2024 A+ A1 1,900,000.00 1,999,636.00 2.54 2,017,079.48 2.51 3.54 Issuer total 1,900,000.00 1,999,636.00 2.54 2,017,079.48 2.51 3.54 Toyota Motor Credit Corp 89233P7F7 TOY OT A MOTOR CREDIT 2.625 01/10/2023 AA-A1 2,000,000.00 2,001,380.00 2.54 2,001,535.54 2.49 2.65 Issuer total 2,000,000.00 2,001,380.00 2.54 2,001,535.54 2.49 2.65 Coca-Cola Co/The 191216BT6 COCA-COLA CO/THE 1.875 10/27/2020 A+ A1 2,000,000.00 1,987,240.00 2.52 2,001,011.80 2.49 0.57 Issuer total 2,000,000.00 1,987,240.00 2.52 2,001,011.80 2.49 0.57 Chevron Corp 166764BK5 CHEVRON CORP 2.566% 2.566 05/16/2023 03/16/2023 AA Aa2 1,500,000.00 1,552,215.00 1.97 1,540,206.95 1.92 2.87 Issuer total 1,500,000.00 1,552,215.00 1.97 1,540,206.95 1.92 2.87 PepsiCo Inc 713448CS5 PEPSICO INC 1.85% 1.850 04/30/2020 A+ A1 1,500,000.00 1,499,655.00 1.90 1,499,846.60 1.87 0.08 Issuer total 1,500,000.00 1,499,655.00 1.90 1,499,846.60 1.87 0.08 Citibank NA 17325FAS7 CITIBANK NA 3.65% 3.650 01/23/2024 12/23/2023 A+ Aa3 1,400,000.00 1,484,224.00 1.89 1,465,994.67 1.83 3.49 Issuer total 1 ,400,000.00 1,484,224.00 1.89 1,465,994.67 1.83 3.49 16 May 5, 2020, Item #2GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of March 31, 2020 N N g_cusip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective N date rating rating shares cost hist cost value mkt value dur (yrs) 00 Cisco Systems Inc 17275RAN2 CISCO SYSTEMS INC 3.625 03/04/2024 AA-A1 1,000,000.00 1,070,370.00 1.36 1,078,062.71 1.34 3.67 Issuer total 1 ,000,000.00 1,070,370.00 1.36 1,078,062.71 1.34 3.67 Wells Fargo Bank NA 94988JSR4 WELLS FARGO BANK NA 3.550 08/14/2023 07/14/2023 A+ Aa2 1,000,000.00 1,050,350.00 1.33 1,046,972.10 1.30 3.11 Issuer total 1,000,000.00 1,050,350.00 1.33 1,046,972.10 1.30 3.11 Apple Inc 037833AK6 APPLE INC 2.4% 2.400 05/03/2023 AA+ Aa1 1,000,000.00 1,007,920.00 1.28 1,042,550.49 1.30 2.96 Issuer total 1,000,000.00 1,007,920.00 1.28 1,042,550.49 1.30 2.96 Berkshire Hathaway Inc 084670BR8 BERKSHIRE HATHAWAY 2.750 03/15/2023 01/15/2023 AA Aa2 1,000,000.00 1,021,370.00 1.30 1,034,703.25 1.29 2.72 Issuer total 1,000,000.00 1,021,370.00 1.30 1,034,703.25 1.29 2.72 Walmart Inc 931142DH3 WALMART INC 2.55% 2.550 04/11/2023 01/11/2023 AA Aa2 1,000,000.00 1,015,270.00 1.29 1,032,984.87 1.29 2.71 Issuer total 1,000,000.00 1,015,270.00 1.29 1,032,984.87 1.29 2.71 Oracle Corp 68389XBL8 ORACLE CORP 2.4% 2.400 09/15/2023 07/15/2023 A+ A3 1,000,000.00 1,008,750.00 1.28 1,023,973.48 1.28 3.21 Issuer total 1 ,000,000.00 1,008,750.00 1.28 1,023,973.48 1.28 3.21 Automatic Data Processing Inc 05301 SADS AUTOMATIC DAT A 2.250 09/15/2020 08/15/2020 AA Aa3 1,000,000.00 1,002,630.00 1.27 1,001,644.73 1.25 0.38 Issuer total 1,000,000.00 1,002,630.00 1.27 1,001,644.73 1.25 0.38 17 May 5, 2020, Item #2GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of March 31, 2020 N w g.cusip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective N date rating rating shares 00 cost hist cost value mkt value dur (yrs) American Honda Finance Corp 02665WCZ2 AMERICAN HONDA 2.400 06/27/2024 A A3 1,000,000.00 1,012,410.00 1.29 985,567.90 1.23 3.97 Issuer total 1,000,000.00 1,012,410.00 1.29 985,567.90 1.23 3.97 18 May 5, 2020, Item #2SECURITIES SOLD AND MATURED CITY OF POWAY For the period March 1, 2020 -March 31, 2020 N .,::.. g_cusip/ Trade date Coupon Maturity/ Par value or Historical cost Amortized cost Price Fair value at Realized Accrued Interest Interest NDescription/ Settle date Call date shares at sale or maturity sale or maturity/ gain interest received earned 00Broker /Acer (amort) Chg.in fair value (loss) sold Corporate Bonds 25468PDP8 03/04/2020 1.950 (1,500,000.00) 1,504,635.00 1,500,000.00 0.00 1,500,000.00 0.00 0.00 14,625.00 406.25 WALT DISNEY COMPANY 03/04/2020 (18.27) (15.00) (THE) MTN 1.95% 03-04-2020 -- -lf otal (Corporate Bonds) (1 ,500,000.00) 1,504,635.00 1 ,500,000.00 1,500,000.00 0.00 0.00 14,625.00 406.25 (18.27) (15.00) Government Bonds 9128283Y4 03/02/2020 2.250 (1,500,000.00) 1,492, 148.44 1,500,000.00 0.00 1,500,000.00 0.00 0.00 16,875.00 0.00 US TREAS NTS DTD 03/02/2020 0.00 0.00 02-28-2018 2.25% DUE 02-29-2020 - -Total (Government Bonds) (1,500,000.00) 1 ,492, 148.44 1,500,000.00 1,500,000.00 0.00 0.00 16,875.00 0.00 0.00 0.00 19 May 5, 2020, Item #2TRANSACTION REPORT CITY OF POWAY For the period March 1, 2020 -March 31, 2020 N u, a Trade date Cusip Transaction Sec type Description Maturity Par value or Realized Principal Interest Transaction total NSettle date shares gain(loss) 00 02/29/2020 9128282D1 Income Government Bonds USA TREASURY 1.375% 08/31/2023 2,000,000.00 0.00 0.00 13,750.00 13,750.00 02/29/2020 02/29/2020 9128283Y4 Income Government Bonds US TREAS NTS DTD 02-28-2018 02/29/2020 1,500,000.00 0.00 0.00 16,875.00 16,875.00 02/29/2020 03/02/2020 9128283Y4 Capital Change Government Bonds US TREAS NTS DTD 02-28-2018 02/29/2020 (1,500,000.00) 0.00 1,500,000.00 0.00 1,500,000.00 03/02/2020 03/04/2020 17275RAN2 Income Corporate Bonds CISCO SYSTEMS INC 3.625% 03/04/2024 1,000,000.00 0.00 0.00 18,125.00 18,125.00 03/04/2020 03/04/2020 25468PDP8 Income Corporate Bonds WALT DISNEY COMPANY (THE) 03/04/2020 1,500,000.00 0.00 0.00 14,625.00 14,625.00 03/04/2020 03/04/2020 25468PDP8 Capital Change Corporate Bonds WALT DISNEY COMPANY (THE) 03/04/2020 (1,500,000.00) 0.00 1,500,000.00 0.00 1,500,000.00 03/04/2020 03/08/2020 3133EJFKO Income Government Agencies FEDERAL FARM CREDIT BANK 03/08/2023 1,000,000.00 0.00 0.00 13,250.00 13,250.00 03/08/2020 03/11/2020 313378CRO Income Government Agencies FEDERAL HOME LOAN BANK 03/11/2022 2,000,000.00 0.00 0.00 22,500.00 22,500.00 03/11/2020 03/12/2020 3135GOU43 Income Government Agencies FANNIE MAE 2.875% 09/12/2023 1,000,000.00 0.00 0.00 14,375.00 14,375.00 03/12/2020 03/14/2020 3133EHYM9 Income Government Agencies FEDERAL FARM CREDIT BANK 09/14/2020 2,000,000.00 0.00 0.00 15,000.00 15,000.00 03/14/2020 03/15/2020 053015AD5 Income Corporate Bonds AUTOMATIC DATA PROCESSNG 09/15/2020 1,000,000.00 0.00 0.00 11,250.00 11,250.00 03/15/2020 03/15/2020 084670BR8 Income Corporate Bonds BERKSHIRE HATHAWAY INC 03/15/2023 1,000,000.00 0.00 0.00 13,750.00 13,750.00 03/15/2020 03/15/2020 68389XBL8 Income Corporate Bonds ORACLE CORP 2.4% 15SEP2023 09/15/2023 1,000,000.00 0.00 0.00 12,000.00 12,000.00 03/15/2020 03/31/2020 912828F21 Income Government Bonds USA TREASURY 2.125% 09/30/2021 1,000,000.00 0.00 0.00 10,625.00 10,625.00 03/31/2020 03/31/2020 912828L57 Income Government Bonds USA TREASURY 1.75% 09/30/2022 1,000,000.00 0.00 0.00 8,750.00 8,750.00 03/31/2020 20 May 5, 2020, Item #2ADDITIONAL INFORMATION CITY OF POWAY As of March 31, 2020 N cnPast performance is not a guide to future performance. The value of investments and any income from them will fluctuate and is not guaranteed (this may partly be due to exchange rate changes) and investors may not get 0 back the amount invested. Transactions in foreign securities may be executed and settled in local markets. Performance comparisons will be affected by changes in interest rates. Investment returns fluctuate due to changes ;:'.;in market conditions. Investment involves risk, including the possible loss of principal. No assurance can be given that the performance objectives of a given strategy will be achieved. The information contained herein is for ooyour reference only and is being provided in response to your specific request and has been obtained from sources believed to be reliable; however, no representation is made regarding its accuracy or completeness. This document must not be used for the purpose of an offer or solicitation in any jurisdiction or in any circumstances in which such offer or solicitation is unlawful or otherwise not permitted. This document should not be duplicated, amended, or forwarded to a third party without consent from Insight. This is a marketing document intended for professional clients only and should not be made available to or relied upon by retail clients Investment advisory services in North America are provided through two different SEC-registered investment advisers using the brand Insight Investment: Insight North America LLC (INA) and Insight Investment International Limited (IIIL). The North American investment advisers are associated with a broader group of global investment managers that also (individually and collectively) use the corporate brand Insight Investment and may be referred to as Insight, Insight Group or Insight Investment. INA is an investment adviser registered with the Securities and Exchange Commission (SEC), under the Investment Advisers Act of 1940, as amended. Registration with the SEC does not imply a certain level of skill or training. You may request, without charge, additional information about Insight. Moreover, specific information relating to Insights strategies, including investment advisory fees, may be obtained from INA's Form ADV Part 2A, which is available without charge upon request. Where indicated, performance numbers used in the analysis are gross returns. The performance reflects the reinvestment of all dividends and income. INA charges management fees on all portfolios managed and these fees will reduce the returns on the portfolios. For example, assume that $30 million is invested in an account with INA, and this account achieves a 5.0% annual return compounded monthly, gross of fees, for a period of five years. At the end of five years that account would have grown to $38,500,760 before the deduction of management fees. Assuming management fees of 0.25% per year are deducted monthly from the account, the value at the end of the five year period would be $38,022,447. Actual fees for new accounts are dependent on size and subject to negotiation. INA's investment advisory fees are discussed in Part 2A of its Form ADV. Unless otherwise stated, the source of information is Insight. Any forecasts or opinions are Insight's own at the date of this document (or as otherwise specified) and may change. Material in this publication is for general information only and is not advice, investment advice, or the recommendation of any purchase or sale of any security. Insight makes no implied or expressed recommendations concerning the manner in which an account should or would be handled, as appropriate investment strategies depend upon specific investment guidelines and objectives and should not be construed to be an assurance that any particular security in a strategy will remain in any fund, account, or strategy, or that a previously held security will not be repurchased. It should not be assumed that any of the security transactions or holdings referenced herein have been or will prove to be profitable or that future investment decisions will be profitable or will equal or exceed the past investment performance of the securities listed. Please compare the information provided in this statement to the information provided in the statement received from your Custodian. For trading activity the Clearing broker will be reflected. In certain cases the Clearing broker will differ from the Executing broker. In calculating ratings distributions and weighted average portfolio quality, Insight assigns U.S Treasury and U.S agency securities a quality rating based on the methodology used within the respective benchmark index. When Moody's, S&P and Fitch rate a security, Bank of America and Merrill Lynch indexes assign a simple weighted average statistic while Barclays indexes assign the median statistic. Insight assigns all other securities the lower of Moody's and S&P ratings. Information about the indices shown here is provided to allow for comparison of the performance of the strategy to that of certain well-known and widely recognized indices. There is no representation that such index is an appropriate benchmark for such comparison. You cannot invest directly in an index and the indices represented do not take into account trading commissions and/or other brokerage or custodial costs. The volatility of the indices may be materially different from that of the strategy. In addition, the strategy's holdings may differ substantially from the securities that comprise the indices shown. The BofA Merrill Lynch 3 Mo UST-Bill index is an unmanaged market index of U.S. Treasury securities maturing in 90 days that assumes reinvestment of all income. The BofA Merrill Lynch 6 Mo UST-Bill index measures the performance of Treasury bills with time to maturity of less than 6 months. The BofA Merrill Lynch Current 1-Year US Treasury Index is a one-security index comprised of the most recently issued 1-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 1-year note must be auctioned on or before the third business day before the last business day of the month. The BofA Merrill Lynch Current 3-Year US Treasury Index is a one-security index comprised of the most recently issued 3-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 3-year note must be auctioned on or before the third business day before the last business day of the month. The BofA Merrill Lynch Current 5-Year US Treasury Index is a one-security index comprised of the most recently issued 5-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 5-year note must be auctioned on or before the third business day before the last business day of the month. The BofA Merrill Lynch 1-3 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than three years. The BofA Merrill Lynch 1-5 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than five years. 21 May 5, 2020, Item #2 N -..J ADDITIONAL INFORMATION As of March 31, 2020 CITY OF POWAY a1nsight does not provide tax or legal advice to its clients and all investors are strongly urged to consult their tax and legal advisors regarding any potential strategy or investment. N OOlnsight is a group of wholly owned subsidiaries of The Bank of New York Mellon Corporation. BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation and may also be used as a generic term to reference the Corporation as a whole or its various subsidiaries generally. Products and services may be provided under various brand names and in various countries by subsidiaries, affiliates and joint ventures of The Bank of New York Mellon Corporation where authorized and regulated as required within each jurisdiction. Unless you are notified to the contrary, the products and services mentioned are not insured by the FDIC (or by any governmental entity) and are not guaranteed by or obligations of The Bank of New York Mellon Corporation or any of its affiliates. The Bank of New York Corporation assumes no responsibility for the accuracy or completeness of the above data and disclaims all expressed or implied warranties in connection therewith. © 2020 Insight Investment. All rights reserved. 22 May 5, 2020, Item #2N 00 0 -+i N 00 ~ ~ n :I: ~ m z -f C City of Poway Investments & Cash with Fiscal Agent; Non-Managed Investments; General, Payroll & Petty Cash March 2020 Investments & Cash with Fiscal AQ.ents INVESTMENT DESCRIPTION Settlement Date Yield to I Days to Maturity Maturitr_ Part I % of Total Face Investment Value Book Market 1 • Unrealized Value Value · Gain(Loss) 1st Am Gov't Obligations Money Mkt Fd 03/31/20 1] 100.00%] ' ~. $468,840.00 ·s468,84o.oo J --$468,840.00 I so.oo I Average/Total Paying Agent or Uninvested Cash & Dils Total Investments and Cash with Fiscal Agent Non-Mana2ed Investments INVESTMENT DESCRIPTION County Pool Wells-Fargo CD Average/Total General Cash (Union Bank) I -I . r-=" It--""-=~~~) 100.00%) -$468,840.00 $468,840.00 1 $468,840.00 _______________________ s_o._oo_l _________ _ Settlement Date -----03/31/20 08/05/19 Part II Yield to Days to % of Total ~ Maturity Maturity ' Investment 1 ~90%1 11 : 11.60%1 ·• __ 12__.61 -28.40%1 : . 1.37%] N/ A I -"'" 100.00%1 :· Part Ill $468,840.00] ----------Face Book I ' Market Unrealized Value Value ~ Value Gain(Loss) s126,021.os 11~ s126,021.os 1 =~ s121,499.oo I s1,411.9s I sso,000.00 1. = sso,000.00 l ~ sso,000.00 I so.oo I $176,027.05 I H ™ $176,027.05 I $177,499.00 I H "s1,471"."9s f Book Value $1,114,202.00 Payroll Cash (Union Bank)' _______________________ __. $20,000.00 I _________ _____. Emergency Cash (Union Bank) ~ = -~~------~ ~ ----1 $10,000.00 I _________ ____. Grant Cash (Union Bank) Flexible Benefits Cash (Union Bank) Petty Cash Total Cash $0.00, _-________ ____. ~ =· •= It $20,0QQ.QQ 1 ---~=::--~-~-~ ~ ~ ~~ ~, __________________ .....,I -$8,600.001 -----· --· -· -~ ------~ ~ __ -~~~--~--___ -~l s1, 112,802.00 , _-_--------------- 1 of 11May 5, 2020, Item #3DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway May 5, 2020 Honorable Mayor and Members of the City Counc~1 j Robert Manis, Director of Development Services #1/{ Andrea Thomas, Associate Civil Engineer (858) 668-4605 or athomas@poway.org CITY COUNCIL Award of Contract to Piperin Corp. for the Water Valve Replacement Project; Bid No. 20-010 This project will replace water valves, water valve clusters, and associated appurtenances throughout the City. Recommended Action: It is recommended that the City Council award the contract for the Water Valve Replacement Project to Piperin Corp., the lowest responsible and responsive bidder, in the amount of $273,000.00. Discussion: This project was first advertised on December 5 and 12, 2019. Nine bids were received and opened on January 12, 2020. All bids received exceeded the available project budget. On February 18, 2020, the City Council adopted Resolution No. 20-007 rejecting all bids and directing staff to re-advertise the project with a revised scope of work. Eight valve locations were eliminated from the project scope leaving a total of twelve locations. Of the remaining valve locations, four were identified as deductive alternates. The contract time for this project is 60 working days with an Engineer's Estimate of $275,000. Bids were opened on April 8, 2020. The lowest bid was determined by starting with the base bid, then subtracting each deductive alternate amount (in order, one by one) from the base bid, until one bid was less than or equal to $275,000. This process was publicly disclosed by the City before the first bid was opened. The following five bids were received: Company Base Bid Amount Deductive Alternate 2 Bid Amount Piperin Corp. $313,000 $273,000 Transtar Pipeline, Inc. $307,000 $277,000 HPS Mechanical, Inc. $320,004 $283,456 DB Pipeline, Inc. $335,000 $288,000 Capriati Construction $556,437 $485,687 Environmental Review: The proposed project is Categorically Exempt from the California Environmental Quality Act (CEQA) as a Class 1 Categorical Exemption, pursuant to Section 15301 of the CEQA Guidelines, in that the project involves minor alterations consisting of replacement of existing equipment. Fiscal Impact: There is sufficient funding available in the Water Valve Replacement Project account (WTR0002) to award the contract. After the contract is awarded, funds in the amount of $40,363.91 remain. Public Notification: None. Attachments: A.Contract Reviewed/ Approved By: Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch� City Manager 2 of 11 May 5, 2020, Item #3 ~ . c_..-- W~aserman SECTION 8 CONSTRUCTION CONTRACT CITY OF POWAY WATER VALVE REPLACEMENT PROJECT This Contract made and entered into this 6th day of May 2020, by and between City of Poway, a municipal corporation of the State of California, hereinafter referred to as "City" and Piperin Corp., hereinafter referred to as "Contractor." The City and the Contractor, for the consideration hereinafter named, mutually agree as follows: 1.The complete Contract includes all of the Contract Documents, which are incorporated herein by this reference, and include: a.This Contract b.Contract Addenda c.Contract Change Orders d.Instructions to Bidders, Proposal Requirements and Conditions e.Contract Specifications f.Contract Plans g.General Condition h.Special Conditions i.Standard Specification for Public Works, most current edition, 2.The Contract Documents are complementary, and that which is required by one shall be as binding as if required by all. 3.Contractor shall provide and furnish all labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following work of improvement: The water valve replacement project will replace water valves, water valve clusters and associated appurtenances throughout theCity ranging from 6 inches to 18 inches in diameter. 4.Contractor agrees to perform all the said work and furnish all the said materials at his own cost and expense that are necessary to construct and complete in strict conformance with Contract Documents and to the satisfaction of the City Engineer,the work hereinafter set forth in accordance with the Contract adopted by the City Council. ATTACHME�T A 3 of 11 May 5, 2020, Item #3 5.City agrees to pay and Contractor agrees to accept in full payment for performance of this work of improvement as described, the stipulated sum of $273,000.00 the "Contract Price." 6. 7. 8. 9. 10. 11. City agrees to make progress payments and final payment in accordance with the method set forth in the Special Provisions. Contractor agrees to commence construction of the work provided for herein within Fifteen (15) Calendar Days after the date specified in the Notice to Proceed, and to continue diligently in strict conformance with Contract Documents and without interruption, and to complete the construction thereof within Sixty (60) Working Days after the date specified in the Notice to Proceed. Time is of the essence of this Contract, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage which the City will sustain by reason of any delay in the performance of this Contract. It is, therefore, agreed that Contractor will pay as liquidated damages to the City the following sum: Five Hundred Dollars ($500) per Calendar Day, for each and every Calendar Days delay in finishing the Work in excess of the number of Working Days prescribed above. If liquidated damages are not paid, as assessed by the City, the City may deduct the amount thereof from any money due or that may become due the Contractor under this Contract in addition to any other remedy available to City. By executing this Contract, Contractor agrees that the amount of liquidated damages is reasonable and shall not constitute a penalty. In accordance with State of California Senate Bill No. 854, Contractor will maintain and will require all subcontractors to maintain valid and current Department of Industrial Relations (DIR) Public Works Contractor registration during the term of this project. Contractor shall notify the City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor's or any of its Subcontractor's DIR registration status has been suspended, revoked, expired, or otherwise changed. Contractor will pay, and will require all subcontractors to pay, all employees on said Contract a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, a copy of which is on file in the office of the City Clerk of the City of Poway. Federal prevailing wage rates apply for federally funded projects. Travel and subsistence pay shall be paid in accordance with Labor Code § 1773.1. Contractor shall be subject to the penalties in accordance with Labor Code of §1775 for each worker paid (either by him or by any subcontractors under him) less than the prevailing rate described above on the work provided for in this Contract. Contractor and subcontractors shall comply with Labor Code§ 1810 and § 1811 which stipulates that eight hours labor constitutes a legal day's work, and § 1812 which stipulates that the Contractor and subcontractors shall keep an accurate record showing the name of and actual hours worked each calendar day and each calendar week by each worker employed by him in connection with the work 2 4 of 11 May 5, 2020, Item #3 performed under the terms of the Contract. Failure to comply with these sections of the Labor Code will subject the Contractor to penalty and forfeiture provisions of the Labor Code§ 1813. 12.Contractor will comply with the provisions of Labor Code § 1777 .5 pertaining to theemployment of apprentices to the extent applicable to this Contract. 13.Contractor, by executing this Contract, hereby certifies: "I am aware of and will comply with the Labor Code § 3700 by securing payment for and maintaining in full force and effect for the duration of the contract, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of the Contract. The City, its officers, or employees, will not be responsible for any claims in law or equity occasioned by failure of the Contractor to comply with this paragraph." Contractor further agrees to require all subcontractors to carry Workers' Compensation Insurance as required by the Labor Code of the State of California. 14.Contractor shall, concurrent with the execution of this Contract, furnish two bonds approved by the City, one in the amount of One Hundred Percent (100%) of the Contract Price, to guarantee the faithful performance of the work ("PerformanceBond"), and one in the amount of One Hundred Percent (100%) of the ContractPrice to guarantee payment of all claims for labor and materials furnished ("Payment Bond"). This Contract shall not become effective until such bonds are supplied to and approved by the City. 15.a. Contractor shall procure and maintain at its own expense, until completion ofperformance, commercial general liability insurance of not less than One Million Dollars ($1,000,000) combined single limit per occurrence, and Two Million Dollars ($2,000,000) in the aggregate, for bodily injury, personal injury, death, loss or damage resulting from the wrongful or negligent acts by the Contractor or its officers, employees, servants, volunteers and agents and independent contractors.Contractor shall provide insurance on an occurrence, not claims-made basis. Contractor acknowledges and agrees that, for purposes of clarification with the intention of avoiding gaps in coverage with any umbrella or excess insurance, personal and advertising injury coverage shall be triggered by an "offense" whilebodily injury and property damage coverage shall be triggered by an "occurrence"during the policy period. b.Contractor shall further procure and maintain at its own expense, until completion of performance, commercial vehicle liability insurance covering personal injury and property damage, of not less than One Million Dollars ($1,000,000) combined single limit per occurrence, and Two Million Dollars ($2,000,000) in the aggregate, covering any vehicle utilized by Contractor or its officers, employees, servants, volunteers and agents and independent contractors in performing theservices required by this Agreement. 3 5 of 11 May 5, 2020, Item #3 c.Contractor shall further procure and maintain at its expense, until completion of performance, workers' compensation insurance providing coverage as requiredby the California State Workers' Compensation Law. If any class of employeesemployed by the Contractor pursuant to this Agreement is not protected by the California State Workers' Compensation Law, Contractor shall provide adequate insurance for the protection of such employees to the satisfaction of the City. This provision shall not apply if Contractor has no employees performing work under this Agreement. Contractor agrees to waive its statutory immunity under any worker'scompensation or similar statute, as respecting the City, and to require any and all subcontractors and any other person or entity involved with the Project to do the same. Worker's Compensation Insurance: o Contractor has no employees and is exempt from workers'compensation requirements. o Contractor carries workers' compensation insurance for all employees. d.All policies required by this section shall be secured from insurers authorizedto do business in the State of California with an "A" policyholder's rating or betterand a financial rating of at least Class VII, in accordance with the current Best's Ratings. e.Contractor agrees to require that all parties, including but not limited to subcontractors, architects, engineers or others with whom Contractor enters intocontracts or whom Contractor hires or retains pursuant to or in any way related to the performance of this Agreement, provide the insurance coverage required herein, at minimum, and, except for worker's compensation coverage, name as additional insureds the parties to this Agreement. Contractor agrees to monitor and review allsuch coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. f.In the event this Agreement is terminated for any reason prior to the completion of all obligations and requirements of this Agreement, Contractor agreesto maintain all coverages required herein until the City provides written authorizationto terminate the coverages following the City's review and determination that all liability posed under this Agreement as to the party providing insurance has been eliminated. g.Contractor agrees and acknowledges that if it fails to obtain all of the insurance required in this Agreement in accordance with the requirements herein, orto obtain and ensure that the coverage required herein is maintained by any subcontractors or others involved in any way with the Project, Contractor shall be responsible for any losses, claims, suits, damages, defense obligations, or liability of any kind or nature attributable to the City, and/or its officers, employees, servants, volunteers, agents and independent contractors, that result from such failure by Contractor. 4 6 of 11 May 5, 2020, Item #3 16.a. Contractor shall provide certificates of insurance with original endorsements to the City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement ofperformance of this Agreement. Current certification of insurance shall be kept on file with the City at all times until completion of performance and acceptance by the City. b.Notwithstanding any inconsistent statement in any required insurance policiesor any subsequent endorsements attached thereto, the commercial general liabilityand commercial vehicle liability policies shall bear endorsements whereby it is provided that the City, and its officers, employees, servants, volunteers, agents and independent contractors are named as additional insureds. Additional insureds shall be entitled to the full benefit of all insurance policies in the same manner and to thesame extent as any other insureds and there shall be no limitation to the benefitsconferred upon them other than policy limits to coverages. c.Contractor shall require the carriers of all required insurance policies to waive all rights of subrogation against the City, and its officers, employees, servants, volunteers, agents and independent contractors. d.Each policy required herein must be endorsed to provide that the policy shallnot be cancelled in coverage or limits (except by paid claims) unless the insurer has provided the City with 30 days prior written notice of cancellation. Contractor agrees to provide the City with 30 days written notice prior to any non-renewal or reductionin coverage or limits. e.All insurance policies required to be provided by Contractor or any other party must be endorsed to provide that the policies shall apply on a primary and noncontributing basis in relation to any insurance or self-insurance, primary orexcess, maintained or available to the City, and its officers, employees, servants, volunteers, agents and independent contractors. 17.a. Contractor shall defend, indemnify and hold harmless the City, its officers, officials, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damage, injuries, and liability, direct or indirect (includingany and all costs and expenses in connection therewith) to the extent actually caused by the negligence of Contractor, Contractor's employees, subcontractors orindependent contractors except for any such claim arising out of the negligence or willful misconduct of the City, or its officers, agents, employees or volunteers. b.The City does not, and shall not, waive any rights that it may have against Contractor under this Section because of the acceptance by the City, or the depositwith the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless, indemnification and duty to defend provisions of this Section shall apply regardless of whether or not said insurance policies are determined to be applicable to the claim, demand, action, damage, liability, loss, cost or expense described herein. 5 7 of 11 May 5, 2020, Item #3 18.Any amendments to any of the Contract Documents, including but not limited to Contract Change Orders, must be in writing executed by the Contractor and the City. Any time an approval, time extension, or consent of the City is required under the Contract Documents, such approval, extension, or consent must be in writing inorder to be effective. 19.The Contract Documents contain all of the agreements and understandings of the parties and all previous understandings, negotiations, and contracts are integrated into and superseded by this Contract. 20.In the event that any one or more of the phrases, sentences, clauses, paragraphs,or sections contained in this Contract shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Contract which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 21.The persons executing this Contract on behalf of the parties hereto warrant that they are duly authorized to execute this Contract on behalf of said parties and that, by so executing this Contract, the parties hereto are formally bound to the provisions of this Contract. 22.This Contract shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, personal representatives, successors, and assigns. 23. 24. 25. 26. In performing its obligations and duties under this Contract, each party shall complywith all applicable local, state, and federal laws, regulations, rules, standards and ordinances. This Contract may be executed by the parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the parties hadexecuted the same instrument. After completion of the work contemplated by this Contract, Contractor shall file with the City Manager an affidavit stating that all workers and persons employed, all firms supplying materials, and all subcontractors upon the project have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit coveringdisputed claims or items in connection with a Stop Notice that has been filed under the provision of the laws of the State of California. All work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including, without limitation, the plans of Contractor and any of its suppliers.Contractor shall provide all reasonable facilities and assistance for the safety andconvenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The Work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. 6 8 of 11 May 5, 2020, Item #3 Such final inspection shall be made within a reasonable time after completion of the work. 27.Whenever Contractor has knowledge that any actual or potential labor dispute isdelaying or threatens to delay the timely performance of the Contract, Contractor shall immediately give notice thereof, including all relevant information with respect thereto, to City. 28.Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4216.2. 29.Contractor shall submit its detailed plan for worker protection during the excavation of trenches required by the scope of the work in accordance with Labor Code Section 6705. 30.a. Contractor shall, without disturbing the condition, notify City, in writing, as soon as Contractor, or any of Contractor's subcontractors, agents, or employeeshave knowledge and reporting is possible, of the discovery of any of the following conditions: i.The presence of any material that Contractor believes is hazardous waste, as defined in Section 25117 of the Health andSafety Code; ii.Subsurface or latent physical conditions at the site differing from those indicated in the specifications; or iii.Unknown physical conditions at the site of any unusual nature,different materially for those ordinarily encountered andgenerally recognized as inherent in work of the character provided for in this Contract. b.Pending a determination by City of appropriate action to be taken, Contractorshall provide security measures (e.g., fences) adequate to prevent the hazardous waste or physical conditions from causing bodily injury to any person. c.City shall promptly investigate the reported conditions. If City, through and in the exercise of its sole discretion, determines that the conditions do materially differ or do involve hazardous waste, and will cause a decrease or increase inContractor's cost of, or time required for, performance of any part of the work, then City shall issue a change order. d.In the event of a dispute between City and Contractor as to whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of thework, Contractor shall not be excused from any scheduled completion date, and shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights that pertain to the resolution of disputes and protests between the parties. 7 9 of 11 May 5, 2020, Item #3 31.This Contract is to be governed by the laws of the State of California. 32.All work shall be guaranteed for a period of one (1) year from the date of acceptanceby the City. Contractor shall promptly make all needed repairs arising out of defective materials, workmanship, and equipment. City is hereby authorized to make such repairs if within ten (10) days after giving written notice to Contractor, or its agent, Contractor should fail to make or undertake with due diligence the aforesaid repairs; provided, however, that in case of an emergency, where, in the opinion of City, delay would cause serious loss or damage, repairs may be made without notice being sent to Contractor, and Contractor shall pay the costs thereof. (Remainder of page intentionally left blank) 8 10 of 11 May 5, 2020, Item #3 IN WITNESS WHEREOF, the said Contractor and the Director of Public Works, City Manager Mayor and City Clerk of the City have caused the names of said parties to be affixed hereto, the day and year first above written. Contractor's Name: Print Name of Construction Company By: ----------Signature Print Name Contractor information: Address for Notices and Payments Telephone Number: Email: ------------ ATTEST: City Clerk APPROVED AS TO FORM: RUTAN & TUCKER, LLP CITY OF POWAY a Municipal Corporation City Manager of the City of Poway END OF SECTION 9 11 of 11 May 5, 2020, Item #3 DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA RE PO RT City of Poway May 5, 2020 Honorable Mayor and Members of the City Counci, ,1Robert Manis, Director of Development Services fH l Jeff Beers, Special Projects Engineer (858)668-4624 or jbeers@poway.org CITY COUNCIL Extension of the Fiscal Year 2018-2019 Street Overlay Project Contract for the Fiscal Year 2019-2020 Street Overlay Project; Bid No. 19-013, SRM Contracting and Paving, Inc. The Street Overlay project consists of removal and replacement of asphalt concrete within select streets needing repair. On May 7, 2019 the Fiscal Year 2018-2019 Street Overlay project was awarded to SRM Contracting and Paving, Inc. The contract includes a provision that allows for the contract to be extended. This is the first of two allowable extensions. Recommended Action: It is recommended that the City Council extend the Fiscal Year 2018-2019 Street Overlay project contract for the Fiscal Year 2019-2020 Street Overlay project in the amount of $917,788.63. Discussion: SRM Contracting and Paving, Inc. successfully executed and completed the Fiscal Year 2018-2019 Street Overlay project and submitted new unit prices, as required by the contract documents, that have been reviewed and accepted by staff. The cost of most of the work within the project remained the same as last year. Some unit costs increased within expected escalation rates. All provisions of the Fiscal Year 2018-2019 Street Overlay contract will remain except for the description of the Fiscal Year 2019-2020 Street Overlay project scope of work and revised unit pricing. The scope of this year's project includes: Espola Road, from Sand Hill Road to Titan Way, Espola Road from Twin Peaks Road to Range Park Road, Twin Peaks Road from Espola Road to Midland Road, Tierra Bonita Road from Twin Peaks Road to Fiddletown Road, Belvedere Road from 13864 to the south end, Del Poniente Road from Huntington Gate Road to Espola Road and Pomerado Road from Bernardo Heights Parkway to the northern City limit. This work has been coordinated with the Zone 2 Street Maintenance Project. 1 of 4 May 5, 2020, Item #4 2 of 4May 5, 2020, Item #4The use of Transnet funds is regulated and can only be used for certain project types. Funds that are not expended from each programmed project can be reallocated to a project that was already programmed in the same fiscal year. In order to maximize the amount of work that could be accomplished with the Fiscal Year 2019-2020 Street Overlay project and to fully use this year's programmed Transnet funding, the remaining funds from the Poway Road Turn Pocket Extension project, which was fully funded with Transnet funds, are proposed to be reallocated to this project. Environmental Review: The proposed asphalt/concrete pavement rehabilitation of existing City streets with the Fiscal Year 2019-2020 Street Overlay project is Categorically Exempt from the California Environmental Quality Act (CEQA) as a Class 1 Categorical Exemption, pursuant to Section 15301 (c) of the CEQA Guidelines, in that the project involves maintenance of existing streets with no expansion of use. Fiscal Impact: After appropriation of the remaining funds from Poway Road Turn Pocket Extension project (STR0008), in the amount of $178,795.52, to the R&M Eng Srv-Cong Rel account (411040-43202) there will be sufficient funds to award the contract. Funds spent on this project support compliance with the City's Maintenance of Effort (MOE) which is required to receive TransNet funding. Public Notification: None. Attachments: A. First Amendment to the Contract Reviewed/ Approved By: Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney Approved By: Chr~ City Manager FIRST AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF POWAY AND SRM CONTRACTING AND PAVING 7192 Mission Gorge Road San Diego, CA 92120 This First Amendment to Contract (the "First Amendment") is made effective May 6, 2020, by and between the City of Poway, a municipal corporation (the "City") and SRM Contracting and Paving, a California corporation (the "Contractor") to extend the term of that certain City of Poway Unit Price Contract to the 2018-2019 Street Overlay Project dated May 8, 2019 (the "Contract"). RECITALS A.The City and Contractor entered into the Contract for a term that began on May 8, 2019, and which was originally to expire on July 18, 2019. B.Under the conditions of the 2018-2019 Street Overlay Project Special Provisions,Section 2-15, Contract Length, the parties by mutual consent, can extend the agreement by up to two (2) one-year periods. C.The parties now wish to extend the term of the Contract to June 30, 2020. NOW, THEREFORE, in consideration of the mutual benefits to be derived thereupon, the parties agree to amend the Contract as follows: 1.For the period of July 18, 2019, through June 30, 2020, the title of the project shall be changed from the "2018-2019 STREET OVERLAY PROJECT" to the "2019-2020 STREET OVERLAY PROJECT," (the "2019-2020 Project"). Except for work to cure any defaults in work performed under the Contract during its initial term, all work to be performed between the effective date andexpiration date of this Contract extension shall be for the 2019-2020 Project. 2.The Construction Contract for the 2019-2020 Project, attached to this Extension as Attachment 1, shall apply to all work performed for the 2019-2020 Project. 3.The Bonds for Material and Labor and for Faithful Performance, attached to this Extension as Attachments 2 and 3, respectively, shall apply to all workperformed for the 2019-2020 Project. 4.The Guaranty for the 2019-2020 Project, attached to this Extension as Attachment 4, shall apply to all work performed for the 2019-2020 Project. 5.The Worker's Compensation Insurance Certificate dated _____ ,attached to this Extension as Attachment 5, shall apply to all work performed for the 2019-2020 Project. 6.The Unit Price Proposal for the 2019-2020 Project, together with the Bid Schedule, collectively attached to this Extension as Attachment 6, shall apply to all work performed for the 2019-2020 Project. ATTACHMENT A 3 of 4 May 5, 2020, Item #4 First Amendment SRM Contracting and Paving Page 2 7.The List of Subcontractors for the 2019-2020 Project, attached to this Extension as Attachment 7, shall apply to all work performed for the 2019- 2020 Project. 8.The Worker Classifications for the 2019-2020 Project, attached to this Extension as Attachment 8, shall apply to all work performed for the 2019- 2020 Project. 9.The Non-Collusion Affidavit for the 2019-2020 Project, attached to this Extension as Attachment 9, shall apply to all work performed for the 2019- 2020 Project. 10.The Asphalt Quantity Table for the 2019-2020 Project, attached to this Extension as Attachment 10, shall apply to all work performed for the 2019- 2020 Project. 11.The Vicinity Maps for the 2019-2020 Project, attached to this Extension as Attachment 11, shall apply to all work performed for the 2019-2020 Project. Except as otherwise expressly provided above, all the provisions of the Contract between the City of Poway and SRM CONTRACTING AND PAVING, effective May 8, 2019, as extended by the first amendment, shall remain in full force and effect. IN WITNESS WHEREOF the parties have caused the Contract to be executed as follows: BY: DATED Arnold Veldkamp Secretary SRM Contracting and Paving BY: DATED Chris Hazeltine City Manager City of Poway ATTEST: DATED Faviola Medina City Clerk City of Poway 4 of 4 May 5, 2020, Item #4 May 5, 2020, Item #5 DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA RE PO RT City of Poway May 5, 2020 Honorable Mayor and Members of the City Co ~I Eric Heidemann, Director of Public Works '1 CITY COUNCIL Will Wiley, Assistant Director of Public Works for Maintenance Operations (858) 668-4750 or wwiley@poway.org Memorandum of Understanding Between the City of Poway and Poway Unified School District for the Use of Fuel Facilities During Emergency Disaster Events The City and the Poway Unified School District (District) have expressed mutual interest in establishing a Memorandum of Understanding (MOU) that facilitates and encourages the use of the District's fueling facilities during emergency and disaster events. The MOU formalizes the City's and District's responsibilities to provide the City with supplemental sources of fuel for City vehicles and equipment to assist in emergency response, recovery and mitigation activities. Recommended Action: It is recommended that the City Council approve a Memorandum of Understanding with the Poway Unified School District authorizing the City's use of the District's fuel facility in the event of an emergency or disaster. Discussion: In a declared emergency situation, the City may require a backup fuel supply source. Preparing for such an event, staff recommends entering into an MOU with the District for use of its fuel facility. The District operates a fuel facility at its transportation center located at 13626 Twin Peaks Road, Poway, CA 92064. The fuel facility is centrally located in the City and is anywhere from two to four miles in distance away from any of the City's main facilities and fire stations. The District's fuel facility consists of one (1) 10,000-gallon underground unleaded fuel tank and one (1) 10,000-gallon underground diesel tank. The District has expressed mutual interest in establishing a local agreement that facilitates and encourages the sharing of the District's fuel facility during declared emergencies and disasters. The MOU will commence upon its date of execution and remain in effect until terminated by either party. The District may terminate the MOU upon 60 days advance written notice to the City. The District agrees to charge the City the price the District pays based on contracts with third-party 1 of 5 May 5, 2020, Item #5 suppliers with no markup. The District will provide the City with security access to enable fueling. The City's responsibilities include notifying the District through the City Manager or designee when there is a need of access to the fueling facilities, reimbursing the District for fuel costs within 30 days, and utilizing the access and egress routes designated by the District. The City's fuel facility includes a one (1) 6,000-gallon underground unleaded tank and one (1) 4,000- gallon underground diesel tank. While the City's inventory at any given time is sufficient to maintain the City's fleet during an emergency, this MOU will ensure the City has access to fuel resources for vehicles, fire apparatus, and equipment enabling the City to coordinate response, recovery and mitigation activities within the City. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: Sufficient funding is available in the Vehicle Operations Account (413010-31020) to reimburse the District for any as-needed fuel usage. Public Notification: None. Attachments: A. Memorandum of Understanding Reviewed/ Approved By: Assistant City Manager 2 of 5 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager May 5, 2020, Item #5 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF POWAY AND THE POWAY UNIFED SCHOOL DISTRICT This Memorandum of Understanding ("MOU") is made and entered into this __ day of ____ , 2020 by and between the City of Poway, a Municipal Corporation, hereinafter referred to as "City", and the Poway Unified School District, a public entity hereinafter referred to as the "District". RECITALS WHEREAS the City and the District have expressed mutual interest in establishing a joint partnership agreement that facilitates and encourages sharing of District fueling facilities during emergency disaster events; WHEREAS the District owns and maintains a diesel fuel and unleaded gasoline fuel facility located at 13626 Twin Peaks Rd., Poway, CA 92064 hereinafter referred to as "Facility"; WHEREAS the City wishes to secure the ability to fuel city vehicles at the Facility in the event of an emergency disaster event; WHEREAS the City and the District have determined that entering into a joint partnership agreement to provide supplemental sources of fuel for city vehicles will enable the City to coordinate response, recovery and mitigation activities within the City of Poway to protect life and property; WHEREAS this Agreement is intended to formalize the City's responsibility to reimburse the District for fuel consumed at the District's Facility during an emergency disaster event; NOW, THEREFORE, in consideration of the terms, covenants, conditions, and agreements set forth herein below, the City and the District agree as follows: AGREEMENT 1.0 DISTRICT OBLIGATIONS District agrees to: 1.1 Provide the City access to the Facility during a City declared emergency disaster event, such as severe weather or catastrophic events. The District is to provide the City with security access codes/cards to enable fueling at the Facility. The number of access codes/cards is to be determined by the Parties. 1.2 Make every effort to offer quality fuel and properly functioning refueling equipment during said emergency disaster event. 1.3 Provide training for the use of the Facility to the City. 1 .4 Send the City an invoice for fuel charges for preceding emergency event(s). 1 3 of 5 ATTACHMENT A May 5, 2020, Item #5 2.0 CITY OBLIGATIONS City agrees to: 2.1 Provide notification to the District, via its City Manager or designee, when the Poway City Council declares an emergency disaster event and the expected duration for the need of access to the Facility. 2.2 Reimburse the District for all fuel costs charged by the District to the City for dispensation of fuel at the Facility, within thirty (30) days of the date of the invoice from the District, unless extraordinary conditions preclude this payment schedule. 2.3 Comply with District security requirements, which may change from time to time. The District will require each city user utilizing the Facility to obtain security access. The City will pay the standard administrative fee for the issuance of any access card or replacement card. 2.4 Use the access and egress routes designated by the District. 2.5 Upon verification that subject damage was caused by a city employee, the City will be responsible for correcting the damage either by paying the District for an agreed upon cost to make the repair( s) or by making repair(s) directly as satisfactory to the District. 2.6 Provide its own materials, time and personnel to clean up or minimize any hazardous fuel spill caused by the action of its employees. If hazardous fuel spill occurs and City is unable or unwilling to perform the cleanup immediately, the District may proceed with any actions it deems necessary to address the hazardous fuel spill and the City shall pay all costs of such action. 2.7 2.8 3.0 Immediately inform the District of any damage caused or seen to Facility equipment. Take the utmost care and proper safety procedures with Facility fueling equipment at all times. COST OF FUEL District agrees to charge City the price the District pays, based on contracts with third-party suppliers, with no mark-up. Price is subject to fluctuation, pursuant the terms of the District's contracts with its suppliers. If requested in writing by either party, within thirty (30) days of such request, the parties will meet to discuss a change in the mark-up to be paid by the City. No increased price will be charged without the agreement of the City. If the City does not agree to such increase, it may terminate this Agreement prior to the effective date of such increase. 4.0 FUEL AVAILABILITY The City shall have access to the District's Facility at all times during a declared emergency disaster event. The City should be prepared to manage unforeseen circumstances that may affect the availability of fuel and the District Facility which may disrupt continuous use, such as a supplier's inability to furnish fuel, fueling station repairs, closures of the District fueling station, the District ceasing operation of the fuel station, and other circumstances. The District will provide at least fourteen (14) days notice to the City for anticipated disruptions in access to the Facility and attempt to provide as much advance notice as possible in the event of unforeseen disruptions. 2 4of5 May 5, 2020, Item #5 5.0 INDEMNIFICATION 5.1 City agrees to defend (with attorneys approved by the District), indemnify and hold harmless the District, its Board of Trustees, employees, and agents from any and all liability or loss arising in any way out of the City's negligence in the performance of this agreement, including but not limited to any claim due to injury and/or damage sustained by City's employees or agents. 5.2 District agrees to defend (with attorneys approved by the City), indemnify and hold harmless the City, its City Council, employees, volunteers, and agents from any and all liability or loss arising in any way out of District's negligence in the performance of this agreement, including but not limited to any claim due to injury and/or damage sustained by District's employees or agents. 6.0 INSURANCE The Parties agree to secure and maintain insurance coverage for any and all risks that may arise out of the terms, obligations, operations, and actions as set forth in this Agreement, including but not limited to public entity liability insurance. The acquisition of excess insurance or the maintenance and operation of a self insurance program may fulfill the insurance requirement. 7.0 TERM OF AGREEMENT This Agreement will commence upon its date of execution and shall remain in effect until terminated by either party. The City may terminate this Agreement at any time, provided that it pays all outstanding invoices at the time of termination. The District may terminate this Agreement upon sixty (60) days advance written notice to the City. This Agreement may be modified upon the mutual agreement of the Parties. Clarifications ofresponsibility, timing, payment and coordination of the activities outlined in this Agreement or discussion of issues that have not been addressed in detail in this Agreement shall be made in good faith between the parties as necessary during the course of the Agreement. IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date herein above set forth. POWAY UNIFIED SCHOOL DISTRICT President of the Board ATTEST: Clerk of the Board 5 of 5 3 CITY OF POWAY Mayor, City of Poway ATTEST: City Clerk APPROVED AS TO FORM: City Attorney May 5, 2020, Item #6 DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway May 5, 2020 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services /,t1 Austin Silva, Senior Planner (858) 668-4658 or asilva@poway.org CITY COUNCIL Tentative Tract Map 20-002, A request for approval of the first one-year time extension for a previously approved subdivision The City Council's approval of Tentative Tract Map (TTM) 16-005, known as the Larchmont Subdivision project, was set to expire on March 20, 2020. Prior to the expiration, the applicant requested the first one-year time extension to allow for additional time to complete the processing requirements for a Final Map. This project will be deemed expired unless the requested time extension is approved. Recommended Action: It is recommended that the City Council take public input, close the public hearing and adopt the Resolution. Discussion: The project site is an approximately 80-acre property located at the easterly terminus of Larchmont Street, which is just east of Pomerado Road and north of Twin Peaks Road. An approximate nine-acre area in the westerly most portion of the site, is in the Rural Residential C (RR-C) zone and the balance of the site is in the Rural Residential A (RR-A) zone. The project location and zoning map is included as Attachment B. The project site currently is comprised of two separate but contiguous legal lots. On March 20, 2018, the City Council approved TTM 16-005, which subdivides the project site into ten residential lots ranging in size from one to seven acres that are clustered in the westerly portion of the site, and includes approximately 59-acres of open space on the balance of the site as shown on Attachment C. No changes are proposed to the approved lot configuration. The TTM was approved by the City Council for two years pursuant to the Poway Municipal Code (PMC), and within that time the applicant is required to process and receive approval of a Final Map from the City Council. Section 16.10.080 of the PMC allows for a total of five one-year extensions. This is the 1 of 9 May 5, 2020, Item #6 first extension request for this approved subdivision. The application for this time extension was submitted prior to the expiration date of the application and therefore the time extension can be granted. The applicant needs additional time to complete the Final Map process. The applicant is requesting City Council approval of a one-year time extension. All the findings and Conditions of Approval from City Council Resolution P-18-08 will remain in full force and effect. The project will be required to comply with all current regulations for landscaping and stormwater requirements. No new Conditions of Approval are recommended as this is only a time extension request. With approval of this extension request, the TTM approval will be extended to March 20, 2021. Environmental Review: This time extension is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b)(3) of the CEQA Guidelines in that this action has no possibility of an effect on the environment. Environmental review was conducted pursuant to CEQA in conjunction with the original approval. Fiscal Impact: None. Public Notification: A Notice of Public Hearing was published in the Poway News Chieftain on Thursday, April 23, 2020 and mailed to property owners and occupants located within 500 feet of the project site. Attachments: A. Resolution B. Zoning and Location Map C. Approved TTM Reviewed/ Approved By: Assistant City Manager 2 of 9 Reviewed By: Alan Fenstermacher City Attorney Approved By: City Manager May 5, 2020, Item #6 RESOLUTION NO. 20- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 20-002; A FIRST TIME EXTENSION OF THE APPROVAL FOR TENTATIVE TRACT MAP 16-005; ASSESSOR'S PARCEL NUMBERS (APN): 314-032-01 AND 314-370-05 WHEREAS, on March 20, 2018, the City Council approved Tentative Tract Map (TTM) 16- 005, along with a Mitigated Negative Declaration, for a 10-lot subdivision of an approximately 80- acre site (which is comprised of two, contiguous, approximate 40-acre lots) located at the easterly terminus of Larchmont Street, in the Rural Residential A (RR-A) and Rural Residential C (RR-C) zones; WHEREAS, the applicant has submitted on January 17, 2020 a request pursuant to the Poway Municipal Code (PMC) for the first one-year time extension of the project approval which extends the expiration date by 60 days, to May 19, 2020 (Government Code 66452.6(e)); WHEREAS, on May 5, 2020, the City Council held a duly advertised public hearing to solicit comments from the public, both for and against, relative to this application; and WHEREAS, the City Council has read and considered the agenda report for the proposed project and has considered other evidence presented at the public hearing. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: This time extension is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b)(3) of the CEQA Guidelines in that this action has no possibility of an effect on the environment. Environmental review was conducted pursuant to CEQA in conjunction with the original approval of the project. SECTION 2: City Council Resolution P-18-08 remains in full force and effect except that a time extension for the approval is hereby granted by the City Council. The first time extension of this TTM approval shall be for one year from March 20, 2020 to March 20, 2021. SECTION 3: The parties are hereby informed that the time within which judicial review of this decision must be sought is governed by Section 1094.6 of the California Code of Civil Procedure. 3 of 9 ATTACHMENT A May 5, 2020, Item #6 Resolution No. 20- Page 2 PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 5th day of May, 2020 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Faviola Medina, CMC, City Clerk 4 of 9 May 5, 2020, Item #6 N $ 0 360 720 --1,440 Feet --- 5 of 9 CITY OF POWAY Zoning I Location Map Item: TTM20-002 ATTACHMENT 8 May 5, 2020, Item #6( -Jl+-ll!HH LOT 7 QtOSS-7.44AC 1£T-f.2JAC CffNSDAa•5.97AC l ►-~I ~ --~ --T-=··=---=-~-----~--siz~~Ac)ISL~·cx> ICR:i~~,~~w~o l~~~C';;~o )> (") :I: s: m z ~ C') N/A i 2~ SCALE IN FEET SCAL..E: 1" • 200' 4r 4.501,,C T•-4.0IAC '•I.HM; KEY MAP 2 -JJ+-OJI-OZ SCAL.£: 1• -200' 28' PVT. ROAD & UTILITY ESMT. OPE VARES (2, 1 MAX) WHEN .... ___ ',,< I l~~rs I I O!TCH°.i:~S,~>i:.~·--.... ,$.~~~~i> , 2!.._ . ~, '4' HK>i (MAX;Alii ... fill 'Qi t f\'~'~ RET WAU. ·c-s· ASPHALT DIKE ··~ . ~-TIPE "E" PER s.o.R.s.o: 4• AC OVER~c-s· ASPHAU Z •• AGGREGATE OJKE, T'l'PE "E" PER S.O.R.S.O. (E) GROUND DRIVEWAY SECTION A NOT TO SCALE •WAU.S ARE CHI.. Y REQUIRED IN CERTAIN AREAS. SEE PLAN FOR WORE DETAILS. TENTATIVE VICINITY MAP NO SCALE T.e. PG. 1170-07 4 --~ --•= fASEIENTTDN1N Jl4-0J2-0J TRACT MAP: 16-005 EASEMENTS/ENCUMBERANCES ~ [I] :A~~~TFc~t°~~i ~ ·t~y PER DOC.NO.~ REC'D~ [z] DRAINAGE EASEMENT PER MAP NO. ~ REC'D ~ rn 20' WIDE DRAINAGE EASEMENT PER MAP NO. llZ..a. REC'D 1UiB.W...1.J... [!) 10' WIDE DRAINAGE EASEMENT PER MAP NO. ~ REC'D MAHCH....1.J... ~ 50' UNNAMED STREET DEDICATION PER MAP NO. 1mQ. REC'D ~ DRIVEWAY TABLE LOT NO. NL• DRIVEWAY NOTE: 'l ELEVATICJril ALL DRl\t:WAYS ARE 18 GRADED a: 16' PAVED. M..L DRl\1::WAYS HAVE A MAXIMUM SLOPE Of 15% UNLESS NOTED AS LESS, SEE PLANS, SUBDIVISION BOUNDARY ZONE LINE LOT L ... E LOT NUMBER PAD ELEVATION LOT B LOT CRAOEO AREA [CA-2f.7t0 fE} PROP. ESMT. -----PROP. FUEL MOO ZONE --FMZ--EXJST. SEWER MAIN EXJST. WATER MAIN PROPOSED SEWER MAIN ---S---1,720 LF. PROPOSED WATER MA... ---W---1,7JO L.F. EXIST. INDEX CONTOUR --,m--PROP. INDEX CONTOUR --->m--OJT/FlLL LINE -11~11-CUT/l'lLL SLOPE ::::nn:rzr:::::;t:::EIJ'lZ: 119,100 S.F. ~nnttzzn-;z@l 41,SSO s, ~~-BIO-RETENTION P22Z222?ZZ1 PROP. BROW DITCH PER c:::!)-0-75 C:::::, 2,120L.F. PROP. ROCK LINED SWALE ~ ... 1,350L.F'. PER DETAIL THIS SHEET LOT B ' I ; C1'£11SPACElOT I .., Gl'fOSS':irJ9.SIOAC ~ 1£T•JJ,al AC J:i All DRl'-'EWAYS HAVE 40' \IERTlCAL CURVE AT TRANSITIONS TO STREET A .t PADS. UTJtlij; N~T~· PROP. ARQ1 CUL 't£RT PROP. 18~ PIPE CULIJIERT aJLVERT HEADWALLS ) ll --/ l.c;::::::;: TYPE •t• PER S.D .OPE VARIES (2: 1 MAX) YIHEH NO WALL IS NEEDED (E) GROU::\ .. _ ...... -•G-5" ASPHALT ~ti·s~~s.J.-DRIVEWAY SECTION B · UNn~~o~J~;TR~~ ~~~~ ~s r~:T.LOCATEO All FlRE HYDRANTS. SE'AER a.EAN-OUTS, ANO WATER METERS ARE TO BE WITHIN PU8UC EASEMENT. SUBDIVISION NOTE· PROP. RIP RAP PER D-40 PROP. F'IRE HYDRANT ======~ 11,150 S.F. ~ ~ lHIS IS A LOT AVERACEO SUEIJIIJISION PURSUANT TO PNC SECTION 17.De.170(A) NilD CANNOT BE f\JRTHER SUBDIVIDED. PROP. WATER NElER 0--10 EA. 10 EA. PROP. SEVIER CLEAN OUT 0-REVISIONS _l DATI: btRESUBMITTAI...POSTOTYCOWENT'5 j_ 04/~/2017 2nd RESUBlrilTTM. POST aTY COMWENT'5 I 05/2◄/2017 Jnl RESWMITTAI. POST CITY COMMEHT'5 I 06/20/2017 ◄th MSUBMITTAJ..POSTOTYca,IMEHT'S I 01/24./2018 T CUT/F~L{'', SLOPES \' f ~~SLL ,, .::. CURB le CUTTER PER SORSO STO'S ~ :~-~.~~~~ ~ SHE ET INDEX El!!: ~1~1Jm SHEETS: SEWER/WAlER MAIN PROfl.£ SHEET 6: SHEET 7: ~'!1~~:;~VE~.:~TAILS SHEET 8: TRAIL NAP ~~g ~b: ::~ =~ I -5• OUTSOE OF PIPES --'•· BURY STREET "A" SECTION ·"ti11 EAa-. SIDE NOT TO SCAl..£ I ~~~~~);-NO. 2 BACKINC ROCK LINING ROCK-N~tN,0ELSWALE .F==RAN===cec=H=='o=c""'=o=A ...... sT='AL"""""""'' EKGI~EERING & SURVEYING --SHEET --1.. OF _lQ_ SHEETS OWNER'S CERTIFICATE THE SUBOl't!OER AGREES TO DEFEND, ... DEMNIFY AND HCl..D HARMLESS THE OTT Of POWAY ANO ITS AGENTS. aTICERS ANO EMPLOYERS FROM ANY Q.AIM, ACTION OR PROCEEDING AGAINST l'HE OTY rF POWAY OR ITS AGENTS, OFACERS OR EMPLOYEES TO ATTAO<, SET ASIDE, \JOIO OR ANNUL AN APPROVAL FROM THE CITY CF POWAY CONCERNING THE SUBDIVISION \IIHEN SUCH ACTION IS BROUGHT WITHIN THE TIME PERSOO SPECIAEO IN GOV. COOE SECTION 6649g.37. THIS CERTFfCA TE IS CONDITIONED UPON THE QTY rF POWAY PRO'w1DINC PROMPT NOTICE TO THE SUBD1'1DER AS PRO'w1DEO BY THE ACT. (GOV. COO£ 66474.9). OANDEANA LARDiMONT, LLC. SUBDIVIDER'S CERTIFICATE ~ HEREBY CERTIFY lliAT WE ARE THE RECCRl OWNERS 'X THE PROPERTIES SHOWN ON THE ATTAOiED TENTATIVE PARCEL MAP AND THAT SAil MAP SHOWS Tl£ ENTIRE CONTlGUOUS OYINERSHIP. VIE UNDERSTAND THAT PROPERTY IS CONSIOEREO CONTIGUOUS EVEN IF IT IS S£PARATEO BY ROADS, STREETS, UTILITY EASEMENTS OR RAILROAD RICHTS-OF-WAY. OANOEANA LARCHMONT, U.C. SUBOl"1SION NAME: SUBOfY'IOER ADDRESS: ASSESSOR. P ARCEl.. NUMBER; CALFORNIA COORDINATES: MAP TOTAL GROSS ACREAGE: AREA OEYOlEO TO: MINIMUM NET PARCEL SIZE: MAXIMUM NET PARCEL SIZE; ~~~N~O~ING REGUI..ATlONS: ~~~K;o:~~ZE: ::~~A:oc YARD SlREET SOE YARD REAR YARD ~~~DU~: c~~i• SEOER scu~~:~i~oo_ TOPOGRAHY: DATE PREPARED: LYON ESTATES 13428 MAXELL.A AYE. SUITE 1i84 ~~~} :~ ... 902512 POWAY, CA 92064 THE SOUTHEAST QUARlER Of" 1HE NORlHEAST QUARTER Of SECTION 2, TOWNSHIP14 SOUTH, RANGE 2 YIEST, SANO BERNARDINO MERIDIAN, IN lHE QTY OF POWAY, COUNTY 'X SAN DIEGO. ST,t.TE Of C~a:INIA, ACCORDING TO UNllEO STATES C.OYERNNENT SUR\IEY.; lHE NOR.ll-4WEST WARTER OF lliE SOUTH'IE'.ST QUARTER OF SECTION 1, TOMiSHP 14 SOUTH, RANCE WEST, SAN BERNA.DINO BASE AND MERIDIAN, IN lHE CHY Of POWAY, COUNTY Of SAN OIECO, ST A TE Of CALFCRNIA, ACCORDING TO 0Fl1CIAL PLAT THEREOF. ~:f t~l:5; 314-032-01 PUBUC ROA.OS • 0 SF PRIVATE ROADS • 4+,2e5 SF ~iff iANT ¥ETLANOS • 0 Sf RR-C, FU~-A N/A 1 AC:RR-C, 4 AC:RR-A 40-FEET FROM ULTIMATE R.O.W. 20-FEET FROM ft 20-f"EET FROM~ 50-FEET FROM 't ~!~T F~~y RE90ENTIAL CLUSTERED SUBDJY'ISION ACCESS IS FROM LARCHMONT ST. QTY CF POWAY CITY CF POWAY CTY OF POWAY slil~i~~i~fr. ORDINANCE. ALL PARCELS TO HA\IE t~~:,;~J~ s~::s FEET OF AERIAL SURVEY OH 02/2015 10/01/2016 TYPICAL F0~l1¥~WY PROFILE TENTATIVE TRACT MAP PRo..£CT NAME ~ SITE ADDRESS: •WAI.LS ARE ONLY REQUIRED IN CERTAIN AREAS. SEE Pt.AN FOR MORE DETAILS. NOT TO SCAL.£ Sl'.\l'GIX SOt:RCF 1)1-:VF.I.OP~JEJ\'T CO'.\l'Slll .TA'.\l'T J10 '1A 'wffiA CRUZ. #205 SAN MARCOS, CA. 92078 (760) 510-J152 Ph / {7'i0) 510-J15J Fax 0 ' ~ EXPIRES:-1WWLII LYON ESTA TES LARCHMONT STREET T. T.M. 16-005 R:\Projech\7419 -Dand•ona Corp (Ginzburq)\JO\OWG_Sh41et:s\741g-TMo1.dwg 1/30/2018 2:17 PM May 5, 2020, Item #6,"'-I 0 -fl (0 Ll~~1,:1 \, \ht I I ! == {\\ I ~0\ \> I I===~=:_=~\ I NXJTO/N.PWISNIOocr.Nlf\\ I\ \j, \ II\\ , 1~ ),.r I ) I I ~ D1ST.2 DIIAIIP£R CF SAN DEGO OMC. 7· '-SEE SHEET 3 IIOF1LTRA110N BASINS lllntN PADS NOlE: AU. fflCfl_lRATION BASINS Vlf1H PARTIAL RETEN110N "'lH" PAO UMllS SHAU. D!SCHAftQE TO AOJAceiT NAnJRAI. AREAS. BASIN LIMITS SHOWN ARE TD BE Fl.AT, 3d" WAX KnSTONE WAl..l.. MAY BE REQUIRED. TENTATIVE ! ~ SCALE IN FEET SCALE: 1" • 50' 'i TRACT MAP RANCHO COASTAL ENGINEERI~G & SURVEYING SIKGI.F.SOUHCF. nr.vr.t.OP~IF.:,.,IT COKSUI.TAl\T J10 VIA VERA CRUZ, f205 SAN MARCOS, CA. !n07e (7'50} 51D-J152 Ph / (7eo) 510-J15J Fox I H~R~~O.ARE lliAT I AM THE ENGINEER Of WORt< FOR ~~ ~~~ ~~:x=~-RESPONSIBL£ /C~E:'l.OGAN :::::::-t)A.lE; 01/2<4/2018 EXPIRES: .....!1a!L!L SHEET ---2. OF ..1.Q_ SHEETS TENTATIVE TRACT ~AP LYON ESTA TES LARCHMONT STREET T. T.M. 16-005 R:\Projech\74151 -Dandeona Corp (Ginzburq)\JD\DWG_Sheet■\74-19-TM02.dwg 1/24/201! 1:J2 PM May 5, 2020, Item #600 _______________________________ _ a TENTATIVE TRACT MAP SHEET ___J_ OF -1.Q._ SHEETS (D ~~ I ._r,:__ "',~:7 ,--' ~-·!= 01ST. J6•at C.UWTY<X'S4H ,..,,_ ~'•~··,,.,< ... . IHC110HBOlP£11-'\, rT SANDGO S.5-5,S1££T4 , ____ , SEE SHEET 2 GRADING PLAN , , ' ~, ~-"", ', ~-c'---\.--,.---+--~-------. . .-. -~•a,10< ' ,/' '· "'·, '\\\ ''""'·,, , \<::--\ "\ \' "'-: .. i;' '•·----------··--,--\ ... "' "' . \ \ ' "-' ~ ' "-' ,__ --· . ' ~ ~ 100',mim \.._ ~ ) , \\\,~;A--\.~, \~a.·,>, "' -':_>,f'-,,:_,\~ .... _,._·'...,,"·j, \-'.:,~1:,. ... ,-_· _· .. >.,,_ -~ __ ,..,~~~} ) /~/ ,/ \ \ \ \ \~· -~<~---··,"-',,'>,,, :~ ...... ~\~;~~~?l~k-•:·::--~--::~;::.:,::-_·-:--~-"-/ / // /" \ \. \ \ ' ' ··; . ,_ ~''>._;' .... ~-~ -------~--, ,_"-... --/ // / / /E}IIOCX /" I I ' '-').... ,, ', -• ___ ,_ )/"TI< ·,, . -·· W-J1l' , ~ , </·::/ // //~:-✓//~~):! ///'// I : ,_ ·\;:~~ ... -~~'~:::< -))--,,: :\-, ~~\ //; . I -.,_I . ' / I I I I < ', -" ,J ~ \ \ \ 'f } : ! I ✓:::-_: ,J / ' ' ' \ ""--• ~"'-,·· __ .X., , , \ "" / // BA ' \ , • )('-" ' , \ , LOT 8 ',, '\.. \ , '-.. • ' / / l\ \ ', ', \ "' -----. ___ .,✓,'i. \ \ I ,/ ,.// . ,. . / /«II . ( , . ::s..-.... "' . '--~ : \ \ '\,, X:, __ ''-' " \ OPO 9'ACM.II AC_ ~ ✓.,. } , \ I "" ,%' / / I,\, ", , ...... \, ,,, ' . ✓✓--••• -~ / ' ', ~ I/ '-:=,✓/ ,,~ T 7-7~-~c--\-I -\ h "'"· { ~~f.~':~~-----,~~-... :::~: .. ,.,..-~:;~-------·-7 / ' ~ /j -~ /4 \ ~~-1h11 \ ~ -_,,,--, I ! ~J~ _,oo __ -----~~v~ -l{/ : . TII 4191-9R IIIOFlllRAlJON BASINS YlllfN PADS NOTE: AU. BIOFL TRAllOH 8ASIHS Wffl( PARTIAL RETENllON WllHII PAO UlllS SHAU. OISOWl<.E l0 ADJAal<T NA 1\AIAl AA£AS. BASIN UMl'3 5HOWM AR£ TO BE Fl.AT. 30" MAl< K=1'0NE WAll WAY BE REQUIRED, ~~?~~~:-?},::~~ti~~~~)~~/~L;J/11,t;fl ,.._;·~ ....._lao~;----.:__ 705.,.''1 ,OO·FLO.WW,' \ \I\:--~ -.... . ,.._ -........__/.,.\'----.... _ ..... ., .,._/ , .. ,) /1 / /✓~-/~II ~"'----'----~----......... -,--\-\ ~ ~-----····-,//"\ \. ... ___ --, -----i,' ;I/ /, ' LOT9 . :i,~~CrrPJ ,, '•,,,,~,]'-._"-' --"'· / -~,.. • ,, ,...-.cf~/:;:~;, ' ~--~--.'._~-,_ ',,:Z'Z,.::·-,,, ~ "";;,f,, ' ~--' . ,. / /!iJf,: ;, _,,,.-·__:_,,-. _,, ·,' / / ~ -' : , -.~. --. ,,, --~,,;:.'' "•,, ,, -',: ---,,, / ,✓,; • ·</./ / j , ;, ~ :.I C,f'fN 9'Aae••" ~°f>I; _______ "'';:: -Fl<z~•--,~ f-.. • _ / .-__ ,., //// / .. ~: • I 1 i '// 'I APH: ii I / i : Jt+-OJt-02) ~\ l/!j)I}: \ : I I I ;\ Jf I I \ ~ I / / ◊ II f (11 (' \.,_ \ \ £rty, / I ( , . .,/ \. I "· \,, \ / 1 LOT 10 ·,,,.... '-._ "' ', I 1 ' i 9'Aae•I.N AC "' ·.'<, " "' "" ,i \ "'---..... \ "' ~ \ ~ \ ........ ~:··::::::: : ~ ' ? .-----·~>> ~'-,.:'· ,,\ ... .. .... / // ········-, .J .:•,crj'° ._,_/ / // . ,/ 50' I // I [IT'// i I 50 25 0 50 100 , ..... q ..... J / SCAI.£ IN F'EET SCALE: 1• • 50' RANCHO COASTAL ENGINEERING & SURVEYING ~ll\"r.u:SOl!KCl-:.UEVU.1)1'.\H:.vrC<)f\"SI.ILT.\J\T 0 i AtfJ,(ffU//A / ~ ~ 310 't'lA ~A CRUZ, 1205 I DOUGLAS E. LOGAN SAN MARCOS, CA. 92078 _LlilZL_ EXPIRES: ____!_WlL1!..., ---1•,.o ..,,..,,0-..,,,_,,_,2 ;,;;Ph....,.1 ... •o .... 51_,o-..,l ... 15l;;,;F,_••.....u TENTATIVE TRACT MAP LYON ESTA TES LARCHMONT STREET T. T.M. 16-005 R:\Prcjech\7419 -Dand.ona Corp (Ginzburg)\30\0WC_Sheets\J.4.19-TMOJ.dwg 1/24/2018 1:37 PM May 5, 2020, Item #6(0------------------------------------------------------------------o --· -------TENTATIVE -+i (0 TRACT GRADING PLAN ~ 1~ SCALE IN FEET SCALE: ,~ -100' 'i MAP RANCHO COASTAL O)···••":",""·,, ~,~,2J~f~!W~H3:J1\<~m~ (~) (700) .,~!;,},~1~J Y:□:•~!J15J Fo, ~ SHEET __± Of _jQ_ SHEETS FIRE NOTES: THIS PROJECT IS TO ADHERE TO THE CALIFORNIA BLNLDINC CODE CHAPTER 7A AS WD..L AS THE POWAY MUNICIPAL COOE 15.05 ROADWAY ACCESS, WATER SUPPLY SYSTEM, AND VEGETATION FUEL MOOIFlCATION or COMMON ROADWAY ACCESS AREAS SHAU BE COMPL£TED BEfORE A BUit.DiNG PERMIT IS ISSUED FOR NtlY PARCEL MTHIN THE PHASE. AN APPR0'¥£0 WATER SUPPLY CAPABU OF SUPPLYING TI-IE RECIUIREO FlRE FLOW FOR flRE PROTECTION SHAU. BE PROVIDED TO AU. PREMiSES UPON 'M-IICH FACUTIES. BUILDINGS, OR PORTIONS Of BUILDINGS Will BE CONSTRUCTED. A WATER ANALYSIS SHALL BE PERFORMED TO EST ABU SH THE ADEQUACY OF THE EXISTING WATER MAIN AND All NECESSARY SYSTEM DESIGN TO SER~ THE PRO..ECT. THE WAIN CAPACTY FOR THE PRO.CCT SHAU.. NOT BE l£SS 'THAN e-lNCHES IN DIAMETER AND CAPABLE OF SUPPi. 'l"ING THE REQUIRED FlRE FtOW NlH A MAXIMUM FlOW YELOOTY Of l~FEET PER SECOND. COSTS Of THE WATER ANM.YSIS SHALL BE THE RESPONSIBILITY Of THE APPLICANT. FlRE H'l'ORANTS SHALL BE LOCATED WITHIN 500-~ET OF EACH STRUClURE, WllH SPACING BETWEEN HYDRANTS NOT TO EXCEED ~-FEET, AS MEASURED BY AN APPRO\om ROUT[ a TRA\o£1. TH,'.T ,'. FlRE ENQNE WOULD TRA~ FlRE HYDRANT FlOW SHAU.. EXCEED A MINIMUM OF 750 GPM WITH A RESIDUAL FLOW PRESSURE OF 20 PSI. lHE WAlER FtOW va0CITY IS NOT TO ~~ri~-FEET PER SECOND ,'.HQ BE CAPABLE OF PROVIDING UNINlERRUPllBLE Fl.OW FRE APPARAl\JS ACCESS ROADS SHAU HAVE AN UNOBSlRUCTED, MPRO°'IED WIDTI-i OF NOT LESS lHAN 20-FEET, EXCEPT ~-FAMILY RESIDENTIAL DRIVEWAYS SERVING NO MORE lH.\H TWO IMPROVED PARCELS CONTAINt,IG O\IIEl...lJNG UNITS SHALL HAVE MINIMUM OF 16-FEET OF UHOBSTRUClEO liilP'R0IIO) .OTH. ACCESS ROADWAYS SHALL HA\£ Ni ALL-'ttiEATHER DRIVING SURFACE, A ROADWAY INTERIOR ruRNING RADIUS OF HOT L£SS THAN 29-FEET , AH OUTSIDE ruRNINC RA04US OF NOT LESS THAN 45-mT, ANO CAPABLE OF SUPPORTING THE IMPOSED LOADS OF FlRE APPARArus NTH A MINIMCJM OF 13-FITT, 6-INCHES Of \JERTICAL a.EARANCE. CUL-DE-SAC 1\JRNAROUNOS SHALL BE A MINIMUM OF 76-FEET IN DIAMETER. THE FlRE CHIEr, PURSUANT TO lHE POWAY MUNIOPAL CODE. SHAU. APPROVE THE ROAD SURFACE TYPE. ACCESS ROAD CR.ADES CANNOT EXCEED 20X. THE ANGLE OF DEPARTURE AND THE ANQ.E or APPROACH OF A. FIRE ACCESS ROADWAY SHALL NOT EXCEED 7-0EGREES (12,C). DEAD-END ACCESS ROADWAYS IN EXCESS OF 150-FEET LONC SHALL BE PROYIDEO YIITH APPROVED PR01,1SIONS FOR TURNING AROUND OF FlRE OEPAATMENT APPARAl\JS. THE PRD.ECT SHALL COMPLY WITH SECTKN SIX CF THE OTY OF POWAY LANDSCAPE AN) IRRIGATION DESIGN MANUAL ANO POWAY MUNICIPAL CODE 1:5.05 AS IT RELAlES TO FUEL MANAGEMENT ANO OEFENSIBl.£ SPACE. A MINIMUM Of 10 FEET OF VEGETATION F\JEl MOOIFlCATION SHAU. BE MAINTAINED ON BOTH SIDES OF AU. STREETS. DRIIJEWAYS, AND lHE EMERGENCY ACCESS ROAD. THE DETERMINATION OF 'v'EGETATION FV£l MANAGEMENT ZONES SHALL BE PERFORMED DURING THE MORA PROCESS FOR EACH PARCEL EACH LOT or THE SU90I"1SION WILL BE REQUIRED TO HA'vE A MINIMUM 1-INCH SER"1CE LATERAL F"ROM THE SER\1CE MAIN TO lHE WATER WElER. ALL GATES OR OTHER STRUCTURES CR DEVICES THAT COULD OBSiRUCT FlRE ACCESS ROADWAYS OR OlHERWISE HINDER EMERCENCY OPERATIONS ARE PROHIBITED UNLESS THEY MEET THE STANDARDS APPROl,£0 BY THE CHIEF ANO RECEIVE SPECIFIC PLAN APPROVA.L ALL AUTOMATIC GATES ACROSS flRE A.CCESS ROADWAYS ANO DRIVEWAY'S SHAU. BE EQUIPPED MTH APPROVED, EMERGENCY, KEY-OPERATED SWITCHES O\JERRIDINC AU COMMAND FUNCTIONS ANO OPENING GATE(S). GATES ACCESSING MORE THAN FOUR RESIDENCES OR RESIDENTIAL LOTS, OR GATES ACCESSING HAZARDOUS INSTITUllONAl, EDUCATIONAL, OR ASSEMBLY OCCUPANCY GRWP STRUCTVRES SHALL ALSO BE EQUIPPED 'MTH APPROlw£0 EMERGENCY TRAf'FlC CONTRCl.-ACTIVATIMG STRCSE LIGHT SENSOR(S), OR OTHER OE"1CES APPRO\ltll BY THE CHIEF, WHICH Will. ACTIVATE THE CATE ON lHE APPROAQ-1 Of" EMERCENCY APPARATUS \IIITH A BATTERY BACKUP OR MANUAL-MECHANISM DISCONNECT IN CASE OF POWER F'ALURE. IN THE EVENT Of" A POVER F'AILURE, THE GATES SHALL BE AUTOMATICALLY TRANSFERRED TO A SAFE MOOE All.OWING THE CAlE TO BE MANUAl..lY PUSHED OPEN WITHOUT 1l£ USE OF SPEOAL KNOWlEOGE OR EQUPMENT. ALL AUTOMATIC GATES WUST MEET FIR£ DEPARTMENT PCl.lOES DEEMED NECESSARY BY THE otlEF FOR RAPID, RELIABLE ACCESS. ENGINEER Of WORK I HER~Q.AAE .THAT I AM fflE ENGINEER OF WORK FOR THIS 7,7,c T AND~ I HAVE EXEROS£D RESPONSlBLE ~AA~T~ / DOUGLAS E. LOGAN ~ EXPIRES: ~ "'=============d TENTATIVE TRACT MAP LYON ESTA TES LARCHMONT STREET T. T.M. 16-005 R:\Proj.cts\74151 -Dondeano Corp (GinzburQ)\3D\DWG_Sheet.\74151-TM04.dwg 1/24/2019 1:48 PM DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway May 5, 2020 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services-/M Jeff Beers, Special Projects Engineer (858)668-4624 or jbeers@poway.org CITY COUNCIL Resolution Adopting the TransNet Local Street Improvement Program List of Projects for Fiscal Years 2020-21 through 2024-25 The San Diego Association of Governments (SANDAG), as the regional Metropolitan Planning Organization (MPO), is required by State and Federal laws to develop and adopt a Regional Transportation Improvement Program (RTIP) every two years. The RTIP is a five-year program of proposed major highway, arterial, transit, pedestrian and bikeway projects that are funded by revenues from the TransNet half-cent sales tax. Pursuant to the TransNet Extension Ordinance, all local agencies are required to submit a list of proposed capital projects to be included in the proposed RTIP. The 2020 RTIP includes the list of projects proposed for full or partial funding by TransNet revenues for Fiscal Years 2020-21 through 2024-25. Recommended Action: It is recommended that the City Council take public input, close the public hearing and adopt the Resolution. Discussion: The goal and purpose of the RTIP is to enhance the regional transportation system and improve regional air quality. In order for local agencies to receive their allocated portion of annual TransNet half-cent sales tax funds, projects must be included in the RTIP, and must comply with the requirements as outlined in the SANDAG memorandum dated February 28, 2020. The SANDAG Board is scheduled to adopt the 2020 RTIP at its meeting of September 11, 2020. The TransNet Extension Ordinance requires local agencies every two years to adopt a five-year list of projects to be included in the RTIP and funded with TransNet revenues. In developing the list of projects, local agencies shall give a high priority to the use of these funds for improving regional 1 of 6 May 5, 2020, Item #7 2 of 6May 5, 2020, Item #7arterials and related facilities contributing to congestion relief. Attachment B is the 2020 RTIP five-year list of projects for the City of Poway. The City of Poway's total share of the TransNet revenues for local street and road program improvements is estimated at $8,345,000 over the five-year period covered in the proposed 2020 RTIP (Attachment C). The TransNet Ordinance requires that no more than 30 percent of revenues be spent on local street and road maintenance related projects. Funds that are not used during each Fiscal Year are rolled over to next year as part of the total revenues available to the City. Several projects which were identified in the City's 2018 RTIP have been completed including the 17/18 and the 18/19 Overlay Project, 17 /18 Neighborhood Sidewalk Project and the Poway Road/Pomerado Road Southbound Left-Turn Pocket Extension Project. Other projects, including the 19/20 Overlay Project and the 19/20 Neighborhood Sidewalk Project are currently under construction. Environmental Review: Establishment of a list of anticipated future capital improvement projects is not subject to the California Environmental Quality Act. Subsequent environmental assessment of each of the future projects will occur at a future date. Fiscal Impact: None. Based on SAN DAG projections, the estimated TransNet revenue to be received by the City of Poway for Fiscal Years 2020-21 through 2024-25, as shown in Attachment C, is $8,345,000. Should SAN DAG revise their TransNet revenue estimates staff will return to City Council with an amended Program List of Projects if the revised estimates impact project funding. Public Notification: A Notice of Public Hearing was published in the Poway News Chieftain on Thursday, April 23, 2020. The notice is required by the TransNet Ordinance. Attachments: A. Resolution B. City of Poway 2020 RTIP Five-Year List of Projects C. Transnet Revenue Forecast Reviewed/Approved By: Wen Kaserman Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney Approved By: City Manager RESOLUTION NO. 20- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA ADOPTING THE TRANSNET LOCAL STREET IMPROVEMENT PROGRAM OF PROJECTS FOR FISCAL YEARS 2020-21 THROUGH 2024-25 WHEREAS, on November 4, 2004, the voters of San Diego County approved the San Diego Transportation Improvement Program Ordinance and Expenditure Plan (TransNet Extension Ordinance); WHEREAS, the TransNet Extension Ordinance provides that SANDAG, acting as the Regional Transportation Commission, shall approve a multi-year program of projects submitted by local jurisdictions identifying those transportation projects eligible to use transportation sales tax (TransNet) funds; WHEREAS, the City of Poway was provided with an estimate of annual TransNet local street improvement revenues for Fiscal Years 2020-21 through 2024-25; and WHEREAS, the City of Poway has held a noticed public hearing with an agenda item that clearly identified the proposed list of projects prior to approval of the projects by the City Council in accordance with Section 5(A) of the TransNet Extension Ordinance and Rule 7 of SANDAG Board Policy No. 31. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: The 2020 Regional Transportation Improvement Program of Projects for Fiscal Years 2020-21 through 2024-25 is hereby adopted. SECTION 2: Pursuant to Section 2(C)(1) of the TransNet Extension Ordinance, the City of Poway certifies that no more than 30 percent of its cumulative revenues shall be spent on local street and road maintenance-related projects. SECTION 3: Pursuant to Section 4(E)(3) of the TransNet Extension Ordinance, the City of Poway certifies that all new projects, or major reconstruction projects, funded by TransNet revenues shall accommodate travel by pedestrians and bicyclists, and that any exception to this requirement permitted under the Ordinance and proposed shall be clearly noticed as part of the City of Poway's public hearing process. SECTION 4: Pursuant to Section 8 of the TransNet Extension Ordinance, the City of Poway certifies that the required minimum annual level of local discretionary funds to be expended for street and road purposes will be met throughout the five-year period consistent with the most recent Maintenance of Effort Requirements adopted by SANDAG. SECTION 5: Pursuant to Section 9A of the TransNet Extension Ordinance and the City of Poway Municipal Code Section 15.06.050, the City of Poway certifies that it will extract $2,583.82, plus all applicable annual increases, from the private sector for each newly constructed residential housing unit in the City of Poway (unless exempted under the TransNet Extension Ordinance), and shall contribute such exactions to the Regional Transportation Congestion Improvement Program (RTCIP). ATTACHMENT A 3 of 6 May 5, 2020, Item #7 Resolution No. 20-Page 2 SECTION 6: Pursuant to Section 13 of the TransNet Extension Ordinance, the City of Poway certifies that it has established a separate Transportation Improvement Account for TransNet revenues with interest earned expended only for those purposes for which the funds were allocated. SECTION 7: Pursuant to Section 18 of the TransNet Extension Ordinance, the City of Poway certifies that each project of $250,000 or more will be clearly designated during construction with TransNet project funding identification signs. SECTION 8: The City of Poway does hereby certify that all other applicable provisions of the TransNet Extension Ordinance and SANDAG Board Policy No. 31 have been met. SECTION 9: The City of Poway agrees to indemnify, hold harmless, and defend SANDAG, the San Diego County Regional Transportation Commission, and all officers and employees thereof against all causes of action or claims related to the City of Poway's TransNet funded projects. PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 5th day of May 2020 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Faviola Medina, CMC, City Clerk 4 of 6 May 5, 2020, Item #7 )> -I -I )> 0 :I: � m z -I CD RTIP PROJ. NUMBER POW29 POW30 POW36 POW37 POW38 POW46 City of Poway Account 411040- 43203 STR0009 411040- 43202 STR0008 City of Poway 2020 RTIP List of Projects PROJECT FY 18/19 FY 19/20 FY 20/21 FY 21/22 RAMS* $7,300 $7,300 $7,300 $7,300 Annual Street Maintenance Project $444,300 $458,100 $422,700 $476,100 Neighborhood Sidewalk Project $220,900 $150,000 Espola Road Bike and Pedestrian - Range Park to Poway Road Design & $200,000 $547,900 $254,000 Construction Annual Arterial Patching and $745,828 $692,800 $ 725,000 $ 953,600 Residential Reconstruction Project Poway Road -Pomerado Rd South Bound Left turn from West Bound $431,060 Poway Improvements Poway Road Adaptive Signals Annual Total $1,828,488 $1,927,000 $1,409,000 $1,587,000 Annual Total (30% Projects Revenue) $444,300 $458,100 $422,700 $476,100 70% of projected TRANSNET revenue $1,037,700 $1,068,900 $986,300 $1,110,900 Total TransNet Annual Revenue ** $1,482,000 $1,527,000 $1,409,000 $1,587,000 RTCIP Revenue $200,000 Rollover $400,000 Transnet Cash Revenue $146,488 TOTAL REVENUE $1,828,488 $1,927,000 $1,409,000 $1,587,000 ** Revenue may not match Local Street Improvement Program Table due to rounding. FY 22/23 FY 23/24 FY 24/25 $7,300 $7,300 $ 7,300 $517,800 $534,600 $552,300 $200,000 $ 200,000 $ 1,000,900 $1,040,100 $ 1,081,400 $350,000 $200,000 $2,076,000 $1,782,000 $1,841,000 $517,800 $534,600 $552,300 $1,208,200 $1,247,400 $1,288,700 $1,726,000 $1,782,000 $1,841,000 $350,000 $2,076,000 $1,782,000 $1,841,000 5 of 6May 5, 2020, Item #7------I > -I -I > (") :::c :!!: m z -I (") TransNet Revenue Forecast -Local Street Improvement Program 1 Re-Revised for COV/D19 Impacts Estimates for FY 2021 to FY 2025 (in $000s)** Jan 2019 Maintained Jurisdiction Population3 Miles3 FY 2020* FY 2021 FY 2022 FY 2023 FY 2024 Carlsbad 115,241 340.23 $3,245 $2,996 $3,383 $3,683 Chula Vista 271,411 486.22 $6,395 $5,949 $6,724 $7,325 Coronado 24,199 52.29 $612 $605 $678 $735 Del Mar4 4,451 24.41 $13 $4 $22 $37 El Cajon 105,559 195.51 $2,554 $2,365 $2,669 $2,905 Encinitas 63,390 167.33 $1,739 $1,605 $1,809 $1,968 Escondido 152,739 333.55 $3,859 $3,567 $4,029 $4,388 Imperial Beach4 27,448 60.46 $752 $591 $677 $743 La Mesa4 60,820 148.67 $1,643 $971 $1,174 $1,335 Lemon Grove 27,208 62.96 $740 $688 $772 $837 National City 62,307 104.50 $1,211 $1,381 $1,555 $1,691 Oceanside4 178,021 444.68 $4,005 $2,881 $3,460 $5,333 Poway 50,320 170.56 $1,527 $1,409 $1,587 $1,726 San Diego 1,420,572 2,987.21 $35,268 $32,384 $36,630 $39,926 San Marcos4 98,369 176.12 $1,388 $1,243 $1,523 $1,741 Santee4 58,408 117.61 $495 $399 $574 $705 Solana Beach4 13,933 42.55 $118 $86 $133 $170 Vista 101,987 169.92 $2,447 $2,224 $2,510 $2,732 Countv4 515,403.0 1,953.2 $14,300 $13,381 $15,302 $16,803 Subtotal Street & Road*** 3,351,786 8,038.0 $82,310 $74,729 $85,214 $94,784 Local EMP5 $5,187 $4,980 $5,626 $6,128 Local Smart Growth5 $6,052 $5,810 $6,564 $7,149 * As provided in Feb. 2019 estimate **Revenue estimates for planning purposes only. Payments will be based on actual sales tax monthly receipts from the State Board of Equalization. *** Totals may not add up due to rounding $3,804 $7,566 $758 $45 $3,000 $2,032 $4,532 $771 $1,901 $863 $1,746 $5,509 $1,782 $41,250 $1,829 $756 $185 $2,821 $17,402 $98,551 $6,329 $7,384 1.Projection of revenues are based on estimate of growth rate on taxable sales as forecasted by SANDAG and excludes interest and prior year excess funds. 4/1212020 FY 2025 $3,933 $7,826 $782 $50 $3,102 $2,100 $4,686 $801 $1,965 $891 $1,804 $5,697 $1,841 $42,672 $1,923 $815 $201 $2,916 $18,036 $102,042 $6,545 $7,636 2. Distribution of revenue estimates are based on the 2004 Proposition A Extension: San Diego Transportation Improvement Program and Expenditure Plan and apportioned as follows: (a) $50,000 annual base per agency; (b) balance distributed on a formula of 2/3 population and 1/3 maintained miles. 3. Population numbers are based on state Department of Finance (DOF) report of January 2019 population (May 2019); Maintained miles figures are based on Caltrans 2018 California Public Road Data (November 2019). 4. Revenues are net of estimated commercial paper and/or bond debt service payments 5. EMP to be distributed on a project by project basis; Smart Growth to be allocated based on Call for Projects process. 6 of 6May 5, 2020, Item #7 May 5, 2020, Item #8 DATE: TO: FROM: CONTACT: SUBJECT: Summary: May 5, 2020 Honorable Mayor and Members of the City Council Jon M. Canavan, Fire Chief ~ Jon M. Canavan, Fire Chief (858) 668-4461 or jcanavan@poway.org Resolution to Continue the Existence of a Local Emergency Within the City of Poway Due to the Novel Coronavirus (COVID-19) Global Pandemic The Novel Coronavirus (COVID-19) global pandemic continues to cause unprecedented impacts on all economic and social segments of the United States. Federal, state, and county directives, mandates and orders to prevent, control and manage the spread of COVID-19 have, and continue to, impact Poway residents, businesses and visitors. On March 18, 2020, the City Council approved a resolution proclaiming a local emergency. The adopted resolution requires the City Council to either continue the emergency action or declare the emergency ended at each regular meeting. Recommended Action: It is recommended that the City Council approve a resolution continuing the Proclamation of Local Emergency authorizing the City Manager to take necessary actions to protect the public and welfare of the City from the serious and imminent threat of COVI D-19. This action requires a four-fifths (4/5) vote of the City Council. Discussion: The COVID-19 global pandemic continues to impact business, education, healthcare, military, and social segments of the United States. COVI D-19 has resulted in a swift economic slowdown and escalating unemployment rates. Federal, state, and county directives, mandates, orders and guidelines have been issued to prevent, control and manage the spread of COVID-19. These efforts continue to impact Poway residents, businesses and visitors. In response to the COVID-19 global pandemic, and its impact on Poway, the City Manager, serving as Director of Emergency Services for the City of Poway, proclaimed a local emergency on March 13, 2020. On March 18, 2020, the City Council approved Resolution No. 20-013 ratifying the City Manager's Proclamation of Local Emergency. On April 7, 2020 and April 21, 2020, the City Council approved to continue the emergency action. The adopted resolution requires the City Council to either continue the emergency action or declare the emergency ended at each regular meeting. 1 of 5 May 5, 2020, Item #8 Environmental Review: This action is not subject to CEQA review. Fiscal Impact: Based on expenditure receipts to date, City costs to respond to COVID-19 are estimated at $75,000. The total fiscal impact is unknown at this time. Per the City Council adopted General Fund Reserve policy, the City maintains a General Fund Reserve of 45% of the annual operating budget, or $20,961,853 as of June 30, 2019. Within that 45%, $13,974,863 is set aside for Extreme Events/Public Safety. Based upon the City's reserve policy, there are adequate reserves to cover the costs to respond to this health emergency. Further, staff believes some of the costs are recoverable under State and Federal Disaster programs. Amounts recovered under these programs will be used to replenish the General Fund reserve. Pursuant to the reserve policy, staff will return with a plan to replenish any General Fund reserves not replenished under a State or Federal Disaster program. Further, staff will recommend applicable budget adjustments prior to the completion of the current fiscal year. Public Notification: None. Attachments: A. Resolution B. Proclamation of Local Emergency Reviewed/ Approved By: Wfildy serman Assistant City Manager 2 of 5 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager May 5, 2020, Item #8 RESOLUTION NO. 20- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, FINDING AND DECLARING THE CONTINUED EXISTENCE OF AN EMERGENCY WITHIN THE CITY DUE TO THE NOVEL CORONAVIRUS (COVID-19) GLOBAL PANDEMIC WHEREAS, the Novel Coronavirus (COVID-19) global pandemic in the City of Poway, commencing on or about January 24, 2020 that creates a threat to public health and safety; WHEREAS, Government Code section 8630 and Poway Municipal Code (PMC) Section 2.12.060 empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when the City is affected by a public calamity, and the City Council is not in session; WHEREAS, on March 13, 2020, the City Manager, acting pursuant to Government Code section 8630 and PMC section 2.12.060, proclaimed the existence of a local emergency based on conditions of extreme peril to the health and safety of persons caused by the Novel Coronavirus (COVID-19) global pandemic; WHEREAS, on March 18, 2020, the City Council, acting pursuant to Government Code section 8630 and PMC section 2.12.065, ratified the existence of a local emergency within seven (7) days of a Proclamation of Local Emergency by the City Manager; WHEREAS, the City Council, acting pursuant to PMC section 2.12.065, shall review the need for a continuing emergency declaration at regularly scheduled meetings at least every 21 days until the emergency is terminated; WHEREAS, the City Council, acting pursuant to PMC section 2.12.065, approved extending the emergency declaration during regularly scheduled meetings on April 7, 2020 and April 21, 2020; WHEREAS, Public Contract Code Section 20168 provides that the City Council may pass by four-fifths (4/5) vote, a resolution declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property; WHEREAS, upon adoption of such resolution, the City Manager may expend any sum required in the emergency and report the same to the City Council in accordance with Public Contract Code Section 22050; WHEREAS, if such expenditure is ordered, the City Council shall review the emergency action at each regular meeting, to determine if there is a need to continue the action or if the Proclamation of Local Emergency may be terminated; and WHEREAS, such the Novel Coronavirus (COVID-19) global pandemic constitute an emergency within the terms of Public Contract Code Sections 20168 and 22050 which requires that the City Manager be able to act quickly and without complying with the notice and bidding procedures of the Public Contract Code to safeguard life, health, or property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway hereby 3 of 5 May 5, 2020, Item #8 Resolution No. 20- Page 2 finds and declares: SECTION 1: An emergency continues to exist within the City as the result of the Novel Coronavirus (COVID-19) global pandemic; and (a) The continuing threat of the Novel Coronavirus (COVID-19) global pandemic requires that the City be able to expend public money in order to safeguard life, health, or property; (b) The City Manager, as the City's Personnel Officer, is authorized to take actions necessary to alter employee leave policies and ensure a safe and healthy workforce; (c) The City Manager is authorized to safeguard life, health, or property without complying with notice or bidding procedures; and (d) Once such expenditure is made, the City Manager shall report the conditions to the City Council at each regular meeting, at which time the City Council shall either continue the emergency action or declare the emergency ended. SECTION 2: This Proclamation of Local Emergency and all subsequent resolutions in connection herewith shall require a four-fifths (4/5) vote of the City Council. PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 5th day of May, 2020 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Faviola Medina, CMC, City Clerk 4 of 5 May 5, 2020, Item #8 PROCLAMATION OF LOCAL EMERGENCY WHEREAS, section 2.12.060 of the Poway Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City is affected or likely to be affected by a public calamity and the City Council is not in session; WHEREAS, the City Manager, as Director of Emergency Services of the City of Poway, does hereby find that conditions of extreme peril to the safety of persons and property have arisen within the City of Poway, caused by the Novel Coronavirus (COVID-19) commencing on January 24, 2020; WHEREAS, that the City Council of the City of Poway is not in session and cannot immediately be called into session; and WHEREAS, this Proclamation of Local Emergency will be ratified by the City Council within seven days of being issued. NOW, THEREFORE, IT IS HEREBY PROCLAIMED by the Director of Emergency Services for the City of Poway, that a local emergency now exists throughout the City and that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council; IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law, ordinances, and resolutions of this City, and by the City of Poway Emergency Plan; and IT IS FURTHER PROCLAIMED AND ORDERED that a copy of this Proclamation of Local Emergency be forwarded to the State Director of the Governor's Office of Emergency Services with a request that; 1. The State Director find the Proclamation of Local Emergency acceptable in accordance with provisions of the Natural Disaster Assistance Act; and 2. The State Director forward this Proclamation, and request for a State Proclamation and Presidential Declaration of Emergency, to the Governor of California for consideration and action. PASSED AND ADOPTED by the Director of Emergency Services for the City of Poway this 13th day of March 2020. Chr~ Director of Emergency Services 5 of 5