Item 1 - Additional Materials Attachment A posted 04-30-20Adopted by Resolution No. 19-004
CITY OF POWAY BUDGET REVIEW COMMITTEE
SECTION I PURPOSE
The purpose of the Budget Review Committee shall be to review the annual Operating and Capital Improvement Budget as proposed by the City Manager and report its findings to the City Council.
SECTION II DUTIES
The Budget Review Committee shall have the following duties as determined by the Poway City Council:
1.With the assistance of staff, review the budget as prepared by the CityManager.
2.As appropriate, suggest means of improving the format of the budget in orderthat it be easily read and comprehended.
3.Review terminology used within the budget such that it may be easilyunderstood by all interested readers.
4.Suggest areas that the City Council may wish to establish specific strategiespertaining to either revenues or expenditures.
5.Review the budget activity goals and objectives as well as the activityworkload statistics.
6.Prepare a final written report to be presented to the City Council at the publichearing regarding the budget.
SECTION III MEMBERSHIP
The Budget Review Committee shall consist of five (5) members appointed by the Mayor with the concurrence of the City Council. Each Councilmember shall offer one nomination for appointment to the Committee for Council consideration.
1.Committee members shall be residents of the City of Poway.
2.The term of membership shall be for two years.
3.The City Manager or designee shall be an ex-officio member of theCommittee.
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SECTION IV VOTING
Each Committee member shall be entitled to one vote. Approval of any matter requires an affirmative vote from the majority of the membership of the Committee or
three (3) votes.
SECTION V TERMINATION OF MEMBERSHIP
If a member misses more than three (3) consecutive meetings of the Committee, without prior authorization from the Mayor, such member shall be considered to have resigned from the Committee. In addition, any member of the Committee may be removed at any time and without cause by a majority vote of the City Council.
SECTION VI MEETINGS OF MEMBERS
1.Regular meetings of the Committee shall be scheduled at a time and placeagreed to by the Committee which will facilitate the attendance and input ofthe public.
2.Special meetings may be called at any time by the Chairperson or three (3)or more members.
SECTION VII OFFICERS
The officers of the Committee shall be the Chairperson and Vice Chairperson. The City Manager or designee, as an ex-officio member of the Committee, shall serve as secretary to the Committee.
SECTION VIII DUTIES OF OFFICERS
1.The Chairperson shall preside at all Committee meetings.
2.The Vice Chairperson shall assume all the duties and responsibilities of theChairperson in the Chairperson's absence.
3.The Secretary shall prepare agendas and shall give notice of regular andspecial meetings of the Committee.
SECTION IX CONDUCT
1.Conflict of Interest. Upon becoming a Committee member, and annuallythereafter, each Committee member shall file a Statement of EconomicInterest (FPPC Form 700) with the City Clerk of the City of Poway inaccordance with California Government Code and the City’s Conflict ofInterest Code. Additionally, Committee members are required to refrain fromparticipation in matters where they have a potential conflict of interest. ThePolitical Reform Act controls financial conflicts of interest of public officialsand advisory boards.
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2.Ethics Training. Committee members are required to obtain ethics training asoutlined in California Assembly Bill 1234, Government Code Section 53234,et seq.
3.City’s Code of Ethics. The City’s Code of Ethics shall be upheld by allCommittee members.
4.Sexual Harassment Prevention Training and Education. Committeemembers are required to obtain sexual harassment prevention training and
education as outlined in California Assembly Bill 1661, Government CodeSection 53237, et seq.
5.Additional Requirements. Committee members may be required to obtainadditional training as assigned by the City or required by State GovernmentCode.
SECTION X BROWN ACT COMPLIANCE
All meetings of City Committees and groups are to be open and public, and all persons are to be permitted to attend any meeting. Committee members shall comply with the Ralph M. Brown Act (California Government Code section 54590 et seq.).
A written agenda must be prepared for each regular or special meeting of every legislative body. The agenda must contain a brief general description of each item
of business to be transacted or discussed at the meeting and must specify the time and location of the meeting. No action shall be taken on any item not appearing on
the posted agenda. (Sections 54954.2 and 54956)
The agenda must be posted at least 72 hours before a regular meeting and 24 hours before a special meeting, in a location that is freely accessible to members of the public and on the City’s website. (Sections 54954.2 and 54956)
SECTION XI COMPENSATION
Members of the Committee shall serve without compensation.
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