Item 12 - Reso Adopting Auth to Submit Application for CDBG-CV to Fund JFS Sr Food Distribution ProgramsDATE:
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Summary:
AGENDA REPORT CityofPoway
July 21, 2020
Honorable Mayor and Members of the City Council
Wendy Kaserman, Assistant City Manager \,J-.C-
Marie Sanders, Senior Management Analyst ~
(858) 668-4637, msanders@poway.org
CITY COUNCIL
Resolution Adopting the Authorization to Submit an Application for Community
Development Block Grant Funds -Coronavirus (CDBG-CV) to Fund Jewish Family
Services Senior Food Distribution Programs
The City is eligible to receive an additional $91,479.09 in Community Development Block Grant funding
through the Coronavirus Aid, Relief, and Economic Security Act. With Council approval, the City plans
to utilize the funding to enter into an agreement with Jewish Family Services to provide and deliver
meals to senior residents in Poway.
Recommended Action:
It is recommended that the City Council adopt the Resolution authorizing the submission of
application for Community Development Block Grant -Coronavirus (CDBG-CV) funding in the amount
of $91,479.09; and authorize the City Manager to execute all necessary grant documents.
Discussion:
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was signed into law on March 27,
2020, and on April 2, 2020 the U.S. Department of Housing and Urban Development (HUD) released
the allocation amounts to be received by jurisdictions. The CARES Act made additional Community
Development Block Grant Coronavirus (CDBG-CV) funds available to prevent, prepare for and respond
to the coronavirus. The County of San Diego Health and Human Services Agency (County) is
administering the grant and anticipates receiving just over $2.5 million of CD BG-CV funds from HUD.
Unlike annual CDBG grant allocations, 100 percent of these funds may be used to fund public service
organizations that provide direct services to individuals who meet program criteria, principally those
individuals considered low-to moderate-income.
Supplemental funds will be allocated to participating cities in the urban county based on the allocation
formula determined by the 2010 census. The formula takes into consideration overcrowding,
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population size, and poverty to establish allocation amounts. The City of Poway is expected to receive
3.65 percent of available funding, or $91,479.09.
To receive funding, the County requested all participating cities obtain City Council approval of the
proposed use of funds, submit an application and ensure that the proposed activity meets all
established criteria through prescribed County and HUD guidelines. The supplemental funds must
first be appropriated and expended by the City; reimbursement from the County will occur after
submission of proof of expenditures.
In evaluating options for how to expeditiously expend the funds, staff considered the City's vulnerable
populations that have been impacted by the pandemic. Based on State and County guidelines, the
Poway Senior Center closed in mid-March and does not have a projected re-opening date. Despite the
physical closure, the City and Senior Center have continued to work together to find ways to provide
essential services to Poway seniors. Prior to the closure, the Senior Center offered congregate meals
to seniors. Prior to the pandemic, Jewish Family Services UFS) was awarded funding, through a
competitive grant process, from the County of San Diego to serve both home-delivered and
congregate meals to seniors, aged 60+, who reside within the Poway zip code. JFS was founded in
1918, and brought together eight social service agencies serving San Diego. Today, JFS has grown into
a premier human services agency in San Diego, touching the lives of more than 32,000 people per
year. With a focus on uplifting individuals and families and supporting aging with dignity, JFS helps
people of all ages and faith backgrounds build stable, secure, and connected lives.
Due to facility closures related to COVID-19, JFS has focused on expanding their home-delivered meal
program to seniors in Poway. To further that effort, staff is proposing to use Poway's share of CDBG-
CV toward funding two of JFS's food distribution programs, the Foodmobile and Congregate Meal
(currently a home-delivery model) program. Partnering with JFS is in the best interest of our
community as it offers immediate relief for those individuals impacted by COVID-19 through shelter-
in-place orders and who are considered vulnerable, which could preclude them from visiting stores
for basic needs, such as food nutrition. In Poway, with over 16 percent of the population aged 65+,
per 2019 U.S. census data, each program is deemed essential. On July 8, 2020, staff held a
teleconference with County staff to discuss the proposed activity and to confirm intended recipients
meet program criteria. The County offered their support of the proposed use of the funds.
The newly transitioned Congregate Meals program offers a no-contact home delivery option by
providing a variety of fresh produce, dried/canned goods and pantry staples. Since shelter-in-place
orders were issued in mid-March, 637 congregate meals were home delivered in Poway. In addition,
to respond to the needs of the community, JFS recently conducted two drive-thru Congregate Meals
distribution events at the Poway Senior Center where 567 meals were provided. Each participant
received 21 meals for one week. The Foodmobile is a volunteer supported delivery service, providing
nutritious home-style meals and wellness checks for older adults and those who are homebound by
disability. For Poway, the Foodmobile has delivered 1,435 meals. With additional funding from the
City, the Congregate Meal and Foodmobile programs will be able to extend their offerings to Poway
seniors as the pandemic persists. Based on the cost per meal, an average of $9.50 each, the City
anticipates being able to provide approximately 9,629 individual meals to seniors through the use of
these funds.
Following approval of the City's application for use of the funds and execution of the agreement with
JFS, the City will work collaboratively with the Poway Senior Center to use both organizations'
resources to promote the program and get more seniors signed up to receive home-delivered meals.
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Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
The City of Poway will receive $91,479.09 in CDBG-CV funding from the County of San Diego. CDBG-
CV funding is reimbursement based, requiring the City to first pay JFS for the meal deliveries, and seek
reimbursement from the County. Therefore, there is a need to appropriate $91,479.09 from the City's
General Fund Balance to the CDBG-CV fund. The General Fund will be reimbursed after funding is
received from the County of San Diego.
Public Notification:
None.
Attachments:
A. Resolution
Reviewed/ Approved By:
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
Chris Hazeltine
City Manager
July 21, 2020, Item #12
RESOLUTION NO. 20-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, AUTHORIZING THE SUBMISSION OF
APPLICATION FOR FISCAL YEAR 2019-2020 COMMUNITY
DEVELOPMENT BLOCK GRANT CORONAVIRUS FUNDS
(CD BG-CV)
WHEREAS, the City of Poway is a sub-recipient of Community Development Block Grant
funds administered through the County of San Diego, Health and Human Services Agency as the
grantee for the San Diego Urban County Region;
WHEREAS, on March 27 , 2020 the Coronavirus Aid, Relief, and Economic Security
(CARES) Act was approved by Congress and signed into law;
WHEREAS , on April 2, 2020, the Department of Housing and Urban Development (HUD)
announced CARES Act supplemental funding allocations;
WHEREAS , the funding allocation granted to the San Diego Urban County is comprised
of dedicated funds to participating cities and the City of Poway's CDBG-CV allocation is
$91,479.09; and
WHEREAS, the City of Poway intends to utilize the allocated CDBG-CV funds with the
intention of entering into an agreement with Jewish Family Services for the Senior Food
Distribution Programs to provide essential meal services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
SECTION 1: The foregoing recitals are true and correct.
SECTION 2: That the City Council of the City of Poway hereby authorizes staff to submit
an application to the County of San Diego, Health and Human Services Agency for CDBG-CV
funding , with such funds being awarded to Jewish Family Services for the Senior Food Distribution
Programs.
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Resolution No. 20-
Page 2
PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the
City of Poway, California on the 21st day of July, 2020 by the following vote, to wit:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Steve Vaus, Mayor
ATTEST:
Carrie Gallagher, CMC, Interim City Clerk
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