Item 12 - Capital Improvement Program UpdateAGENDA RE PO RT City of Poway
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
October 6, 2020
Honorable Mayor and Members of the City Count A
Robert Manis, Director of Development ServiceS,V~
Melody Rocco, City Engineer JjfJ/
(858) 668-4653 or mrocco@poway.org
Capital Improvement Program Update
CITY COUNCIL
This report presents a status update on the Capital Improvement Program (CIP) and a brief status of
each ongoing project within the current CIP. At the City Council meeting, staff will present more detail
on the higher profile projects.
Recommended Action:
This is an informational item and there is no recommended action.
Discussion:
The City's CIP is administered by staff from the Engineering Division of the Development Services
Department with the goal of maintaining and improving the City's infrastructure, and enhancing public
facilities based upon community needs. Engineering staff provides professional engineering services
in the planning, design, and construction of the CIP projects.
The CIP is an ongoing process which matches available funds with prioritized needs. During program
planning, staff takes inventory of the City's existing infrastructure and facilities, considers facility and
system assessments completed by consultants as well as community needs, and then develops a
prioritized project list consistent with community goals. Projects are prioritized and designed to
achieve optimum use of available funding. Projects are categorized into the following categories:
Streets, Drainage, Public Facilities, Water, and Sewer. The current CIP includes 40 projects with $10.86
million appropriated with the FY 2020-21 budget for a total of $53.86 million in appropriations for
these projects. A list of all currently funded projects is provided as Attachment A.
This report presents updates to the status of projects since the last program update was presented
to City Council on June 16, 2020 as part of the FY 2020-21 Operating Budget and Capital Improvement
Program presentation. Projects previously completed and accepted by City Council or that continue
to be on hold are not listed in the project discussion but are identified in Attachment A.
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STREETS
The primary goal of projects within the Streets category is to extend the useful life of public streets, to
address capacity issues, to maintain the City's traffic signals, to refresh and update street striping and
signage, and to maximize efficiency for vehicles, bicycles, and pedestrians while ensuring public safety.
The Fiscal Year 2019-2020 Street Overlay was accepted as complete by the City Council at the September
15, 2020 City Council meeting. The 2020-2021 Street Maintenance and 2020-2021 Citywide Striping
projects are substantially complete and will be scheduled for acceptance at a future City Council
meeting. The Traffic Signal Controller Upgrades project (FY 2019-20) will be advertising for construction
in the next few weeks. The Espola Road Safety Improvements project continues to progress through
the utility undergrounding phase. SDG&E is nearing completion of the 20A portion of the
undergrounding. Cox Communications is actively working in the same area. AT& Twill begin work when
Cox Communications is finished. SDG&E is finalizing one remaining easement for the 20B portion of
the project. Once the easement has been executed, SDG&E will finalize the infrastructure installation
and begin cabling. The original scope of the LED Street & Safety Lighting Conversion project was
completed in July. Based upon the successful conversion of over 3,000 streetlights, the City processed
a change order to add the decorative lighting in the Old Poway Park and Civic Center areas. Installation
of the decorative lighting is anticipated to be complete by early April 2021. The Espola Road Bike Lanes
and Neighborhood Sidewalks (Powers and Garden Road areas) are progressing through design. The
Traffic Signal Controller Upgrades project (FY 2020-21) will be in design soon.
DRAINAGE
The primary goal of projects within the drainage category is preservation and maintenance of existing
infrastructure, including culverts, concrete channels and natural channels, and the ongoing annual
replacement of deteriorating corrugated metal pipes (CMP). It also includes the Annual Trash Capture
Program, which is an unfunded mandate by the Regional Water Quality Control Board to capture all
trash greater than 5mm, essentially anything larger than a cigarette butt, in priority land use areas
(PLUs). PLUs include areas classified as commercial, industrial, and high density residential as well as
transit stops. The City has ten years to comply with the region-wide mandate and is appropriating
funding annually with the CIP budget to complete a portion of the program each year.
The Rattlesnake Creek Integrity Study is complete and will be used for prioritizing future drainage
projects along that segment of creek. The 2019-20 Corrugated Metal Pipe Annual Repair/Replace
project is under construction. The Sebago Avenue Channel Repairs and Annual Trash Capture projects
were awarded at the September 15, 2020 City Council meeting and are expected to start construction
soon. A concrete channel repair project was not funded with this year's CIP budget as specific locations
had not been identified for repair at the time. Public Works staff recently completed the annual
channel maintenance and found several locations in need of repairs. Staff anticipates requesting an
appropriation of funds at a future City Council meeting for a channel repair project based upon the
recommended repairs.
PUBLIC FACILITIES
The primary goal of projects within the Public Facilities category is the preservation and maintenance
of the over 100 public buildings and parks. The category also includes installation of new public
facilities as well as renovation of existing facilities. Building maintenance tasks are typically combined
to create the annual Public Facilities Renovation project. The individual tasks that make up the Public
Facilities Renovation project are accomplished by a combination of Public Works and CIP engineering
staff. In 2016, a Facility Needs Assessment was conducted which included a comprehensive
assessment of select City facilities, with the assessment of each facility varying from an entire building
assessment to roof and HVAC assessments only. It provided a ten-year list of corrective actions as
well as continuous ongoing maintenance items at each assessed building.
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The Valle Verde Playground Renovation project was accepted as complete at the July 7, 2020 City
Council Meeting. The Mickey Cafagna Community Center project is progressing through construction .
Framing for two out of three buildings is complete with the third building underway. More details on
the progress will be provided as part of staff's presentation for this report. The FY 2019-20 ADA Barrier
Removal -Lake Poway and the City Monument Sign Replacement projects were awarded at the
September 15, 2020 City Council meeting. Construction on these two projects is anticipated to begin
soon. The Swim Center Valve Replacement and the Swim Center Deck Coating projects have been
advertised for construction. As part of an effort to preserve General Fund dollars as we evaluate the
overall fiscal impact of COVID-19, no Public Facilities Renovation projects were funded this year.
However, since approval of the CIP budget, staff has processed a budget transfer from several older,
completed Public Facilities Renovation projects to fund the City Hall HVAC Controls project. This will
replace the controllers and programming of the HVAC systems at City Hall and the City Council
Chambers. CIP staff will be advertising this project for construction in the next few weeks.
WATER
The primary goal of projects within the water category is preservation of existing infrastructure,
including pipelines, reservoirs, pump stations, pressure reducing stations, and the water treatment
plant facility. In 2014, assessments of the City's water distribution system and Water Treatment Plant
were completed. A ten-year water CIP was developed from the assessments.
The Annual Valve Replacement project is in construction. The Chemical Building and Tank Farm
Upgrades construction is on hold. Some activities were delayed during the beginning of the pandemic
and six valves remain to be replaced which require treatment plant shutdowns. During treatment
plant shutdowns, treated water is provided from the Clearwell Reservoir to serve customers. These
replacements will need to be completed during the winter months due to lower water demands. The
Water Treatment Plant Clearwell Distribution Flow Meters and Boulder Mountain Reservoirs 1 and 2
Rehabilitation projects will be advertised for construction in the next few weeks. Preliminary
engineering has begun on the Power to Blue Crystal Reservoir, Pressure Reducing Valve (PRV) Station
Access Assessment, and Water Treatment Plant Electrical System Assessment projects.
Several water projects are now being managed by the Public Works Department including the
Clearwell Upgrades, Clearwell Bypass, San Diego County Water Authority (SDCWA) Treated Water
Connection, and Clearwell Overflow Structure Modifications projects. Public Works staff will be
providing regular updates to the City Council separately from the Capital Improvement Program
Update in order to provide more details on those projects.
SEWER
The primary goal of projects within the sewer category is preservation of existing infrastructure,
including pipelines, manholes and lift stations, and providing increased flow capacity where identified
as necessary. In 2013, an assessment was completed for the City's sanitary sewer distribution system.
A ten-year sewer CIP was developed and included both capacity increasing projects and maintenance
projects.
The Martincoit Road Sewer Upsize is substantially complete and will be scheduled for acceptance at a
future City Council meeting. The Sewer Line Repair Replace 14/15 (Pomerado at Stone Canyon) project
construction is being finalized. The construction was stopped due to continued unforeseen
conditions. The completed portion of the project will be scheduled for acceptance at a future City
Council meeting. Since the original scope of the project was not fully constructed, staff is evaluating
how to address the ongoing maintenance concerns that still exist. The Exposed Sewer East of
Martincoit project design is complete. The project will be advertised for construction in early spring
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for construction during the summer months. The Annual Manhole Rehabilitation project is facilitated
by Public Works staff. This project has not yet been started.
Staff has begun drafting a Request for Proposal for design of the Bowron Road Sewer Upsize project.
This project was budgeted based upon the scope of work in the sewer assessment. An additional
study recently completed for a private development in the area indicated a longer segment of sewer
main should be upsized. Public Works staff has also identified a segment of sewer main that ties into
this section of Bowron Road as needing continual maintenance. While upsizing the Bowron Road
sewer main, it is a good opportunity to address this additional segment of pipeline. Staff anticipates
requesting an additional appropriation of funding at a future City Council meeting, from both the
Sewer Connection Fee fund, for the additional segment of pipe being upsized, and the Sewer
Enterprise Fund for the pipe replacement for maintenance purposes. The Sewer Connection Fee fund
is funded by developer impact fees for sewer impacts and fees paid for individual sewer connections.
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
None.
Public Notification:
None.
Attachments:
A. Cl P Project Status List
Reviewed/ Approved By:
wend Kaserman
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
City Manager
October 6, 2020, Item #12
CIP PROJECT STATUS:
Complete:
1. FY 2018-19 ADA Barrier Removal -Lake Poway Pathways
2. City Hall Hydronic Piping Replacement
3. Buehler Reservoir Rehabilitation
4. Rattlesnake Creek Integrity Study
5. Valle Verde Playground Renovation
6. Fiscal Year 2019-20 Street Overlay
Substantially Complete:
1. Martincoit Road Sewer Upsize
2. Fiscal Year 2020-21 Street Maintenance
3. Fiscal Year 2020-21 Street Striping
Under Construction/Studies:
1. Espola Road Safety Improvements
2. LED Street and Safety Light Conversion
3. Mickey Cafagna Community Center
4. Chemical Building and Tank Farm Upgrades
5. Annual Valve Replacement
6. 36-inch Steel Water Main Assessment
7. Sewer Line Repair Replace 14/15 (Pomerado Rd/Stone Canyon Rd)
8. 2019-20 Corrugated Metal Pipe Annual Repair/Replace
Bid/Pre-Construction:
1. FY 2019-20 ADA Barrier Removal -Lake Poway
2. Traffic Signal Controller Upgrades (FY 19/20)
3. City Monument Sign Replacement
4. Sebago Avenue Channel Repair
5. Annual Trash Capture Program
6. Boulder Mountain Reservoir 1 and 2 Rehabilitation
7. Swim Center Valve and Strainer Replacement (Community Services)
8. Swim Center Deck Coating (Community Services)
9. Public Facilities Renovation -City Hall HVAC Controls
10. Water Treatment Plant Clearwell Distribution Flow Meters
Design:
1. Espola Road Bike Lanes
2. Neighborhood Sidewalks (Powers & Garden Areas)
3. Exposed Sewer East of Martincoit
4. Clearwell Upgrades (Public Works)
5. Clearwell Bypass (Public Works)
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Pre-Design:
1. Fiscal Year 2020-21 Street Overlay
2. Traffic Signal Controller Upgrades (FY 20/21)
3. FY 2020-21 ADA Barrier Removal -Lake Poway
4. Bowron Road Sewer Upsize
5. Power to Blue Crystal Reservoir
6. PRV Station Access Assessment
7. WTP Electrical System Assessment
8. Annual Sewer Line Repair/Replace
9. Clearwell Overflow Structure Modifications (Public Works)
10. SDCWA Treated Water Connection (Public Works)
11. Annual Manhole Rehabilitation (Public Works)
12. Blue Sky Amphitheater Shade Structure (on hold)
13. Butterfield Trail Sewer Upsize (delayed to 2021)
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