Item 7 - Resos Auth Submittal of Applications of Grant Funds from HSIP and LRSP ProgramDATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA RE PO RT City of Poway
October 6, 2020
Honorable Mayor and Members of the City Council
Robert Manis, Director of Development ServicesfA/\
Melody Rocco, City Engineer�
885-668-4653 or mrocco@poway.org
CITY COUNCIL
Resolutions Authorizing the Submittal of Applications for Grant Funds from the
Highway Safety Improvement Program (HSIP) and Local Roadway Safety Plan
(LRSP) Program
The City plans to apply for grants to help fund traffic improvements along Poway Road and possibly
other locations. City Council authorization by resolution is required for applications for grant funds
from the Highway Safety Improvement Program (HSIP) and Local Roadway Safety Plan (LRSP)
program. This funding would assist in the design and construction of transportation mobility
improvements identified in the Poway Road Specific Plan and would assist in the development of a
Citywide LRSP.
Recommended Action:
It is recommended that the City Council take public input, adopt the Resolutions authorizing the
submittal of grant applications for the HSIP and LRSP programs, authorize the expenditure of up to
$8,000 in matching funds for the LRSP grant, and accept the LRSP grant funds should the grant
application be approved.
Discussion:
Highway Safety Improvement Program (HSIP}
The HSIP is a Federal-aid program with the purpose to achieve a significant reduction in traffic
fatalities and serious injuries on all public roads, including non-State-owned roads. Caltrans Division
of Local Assistance (DLA) announced the Cycle 1 O Call for Projects for the HSIP on May 5, 2020.
HSIP grants are awarded based on demonstrating the benefit of the improvements on safety,
specifically the quantification of the benefit-cost ratio (BCR). Benefit-Cost Analysis is a method that
determines the future risk reduction benefits of a hazard mitigation project and compares those
benefits to its costs. The result is a BCR. A project is typically considered cost-effective when the BCR
is 1.0 or greater.
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The Poway Road Specific Plan transportation mobility improvements would be considered for the
grant application. Specifically, signal modifications such as synchronization/optimization and
Intelligent Transportation Systems adaptive traffic signal control would be considered among other
improvements. Signal modifications have demonstrated Crash Reduction Factors and high systemic
approach opportunities. A systemic approach focuses on evaluating an entire roadway network using
defined criteria.
The total funds available for HSIP Cycle 10 is estimated at approximately $220 million. There is no
limit to agency applications, but funding is capped at $10 million per agency. HSIP funding eligibility
can range from 50 to 100 percent of the project cost, therefore no local supplemental funding is
required if approved at 100 percent. The HSIP grant application submittal is due October 19, 2020.
The HSIP is a competitive program and awarded based on demonstrating the benefit of the
improvements on safety, specifically the quantification of the BCR.
The application for the HSIP grant is currently being completed and a full detailed scope for the
application has not yet been developed. The project area will include improvements on Poway Road
between Oak Knoll Road and Garden Road. Staff will return to City Council to accept the grant funding
should the application be approved. The full details of the project scope will be provided at that time.
Local Road Safety Plan (LRSP) Program
Federal regulations require each State to have a Strategic Highway Safety Plan (SHSP). A SHSP is a
statewide data-driven traffic safety plan that coordinates the efforts of a wide range of organizations
to reduce traffic accident fatalities and serious injuries on all public roads. In coordination with safety
stakeholders, the SHSP establishes goals, objectives, and emphasis (or challenge) areas. The SHSP
addresses the "4Es" of traffic safety: Engineering, Enforcement, Education, and Emergency Services.
While the SHSP is used as a statewide approach for improving roadway safety, the LRSP can be a
means for providing cities with local and rural roads an opportunity to address unique highway safety
needs in their jurisdictions while contributing to the success of the SHSP. The process of preparing
an LRSP creates a framework to systematically identify and analyze safety problems and recommend
safety improvements. Preparing a LRSP facilitates the development of local agency partnerships and
collaboration, resulting in a prioritized list of improvements and actions that can demonstrate a
defined need and contribute to the statewide plan, the SHSP. The LRSP offers a proactive approach
to addressing safety needs and demonstrates agency responsiveness to safety challenges.
In the future a LRSP or its equivalent, such as Systemic Safety Analysis Report or Vision Zero Action
Plan, will be required for an agency to be eligible to apply for federal HSIP funds. Both equivalent
reports utilize data, such as accident data, to identify factors that impact roadway safety. Having an
approved LRSP will position the City for applying for future HSIP grants.
The California Traffic Commission (CTC) allocated $8 million of State funds in June 2020 to the LRSP
Program for the purpose of assisting local agencies in developing their LRSP. The funds are awarded
on a "first come first serve" basis. There is no application deadline. Caltrans will continue to accept
applications as long as the funding is available.
The maximum LRSP funding amount is calculated based on the population, the roadway centerline
miles, and lane miles of the agency. Funding cannot exceed 90 percent of the total project cost
therefore, grants require a 10 percent local match. Currently funded LRSPs range from $60,000 to
$80,000 (total cost) in Caltrans District 11. Therefore, a local match up to $8,000 of the total cost is
required.
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Environmental Review:
This action to submit applications for grant funding is not subject to review under the California
Environmental Quality Act (CEQA) guidelines. However, as a requirement of the HSIP grant
application, CEQA review must have been completed for the submitted projects prior to application
submittal. The Poway Road Corridor Specific Plan Environmental Impact Report satisfies this
requirement for the projects along Poway Road.
Fiscal Impact:
Submitting the grant applications has no fiscal impact. Should the CTC approve the LRSP grant, a 1 0
percent match, up to $8,000 will be required. Sufficient funds are available in the Traffic Engineering
budget (307040-17140) for the City's required match.
Public Notification:
None.
Attachments:
A.Resolution Authorizing the Submittal of an Application for Grant Funds for the Highway
Safety Improvement Program (HSIP)
B.Resolution Authorizing the Submittal of an Application for Grant Funds for the Local Road
Safety Plan (LRSP) Program
Reviewed/Approved By:
I .� )\' ''i-11 �--
Wendy K serman
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney City Manager
October 6, 2020, Item #7
RESOLUTION NO. 20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN
APPLICATION FOR GRANT FUNDS FOR THE HIGHWAY SAFETY
IMPROVEMENT PROGRAM (HSIP)
WHEREAS, the overall purpose of the California Highway Safety Improvement Program
(HSIP) is to achieve a significant reduction in traffic fatalities and serious injuries on the State's public roads through the implementation of infrastructure-related highway and street safety
improvements;
WHEREAS, the City has made a commitment to promote effective, safe, and efficient
transportation mobility consistent with the General Plan Transportation Master Element;
WHEREAS, Highway Safety Improvement Program (HSIP) transportation mobility
improvements such as signal modifications such as synchronization/optimization, and Intelligent Transportation Systems (ITS) adaptive traffic signal control and other improvements are potential
safety improvement measures; and
WHEREAS, funding for local agency infrastructure projects is available in Cycle 10 of the
California Highway Safety Improvement Program (HSIP).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows:
SECTION 1: Authorize the submittal of a grant application to the California Highway Safety
Improvement Program (HSIP) for traffic safety improvements.
PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of
Poway, California on the 6th day of October, 2020 by the following vote to wit:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Steve Vaus, Mayor
ATTEST:
Vaida Pavolas, CMC, City Clerk
4 of 5 ATTACHMENT A October 6, 2020, Item #7
RESOLUTION NO. 20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN
APPLICATION FOR GRANT FUNDS FOR THE LOCAL ROADWAY
SAFETY PLAN (LRSP) PROGRAM
WHEREAS, the Local Roadway Safety Plan (LRSP) provides a framework to identify,
analyze, and prioritize roadway safety improvements on local roads;
WHEREAS, a LRSP will be required for the City to be eligible for future Highway Safety
Improvement Program (HSIP) grant funds;
WHEREAS, funding is available from the California Traffic Commission (CTC) in the Local
Roadway Safety Plan (LRSP) program;
WHEREAS, the City ha$ made a commitment to promote effective, safe, and efficient transportation mobility consistent with the General Plan Transportation Master Element; and
WHEREAS, funding is available of up to $8,000 or 10% for required matching funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows:
SECTION 1: Authorize the submittal of a grant application to the LRSP Program for the
preparation of a Citywide safety plan.
SECTION 2: Accept grant funds from the LRSP Program should the grant be approved.
PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City
of Poway, California on the 6th day of October, 2020 by the following vote to wit:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Steve Vaus, Mayor
ATTEST:
Vaida Pavolas, CMC, City Clerk
5 of 5 ATTACHMENT 8 October 6, 2020, Item #7