Item 2 - Approval of September 15, 2020 City Council Meeting MinutesAGENDA RE PO RT City of Poway DATE: TO: FROM: October 20, 2020 Honorable Mayor and Members of the City Council Vaida Pavolas, City Clerk~ (858) 668-4535 or vpavolas@poway.org CITY COUNCIL SUBJECT: Approval of the September 15, 2020 Regular City Council Meeting Minutes Summary: The City Council Meeting Minutes submitted hereto for approval are: • September 15, 2020 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the September 15, 2020 Regular City Council Meeting Minutes. Public Notification: None. Attachments: A. September 15, 2020 Regular City Council Meeting Minutes Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 1 of 6 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager October 20, 2020, Item #2
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES September 15, 2020 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL John Mullin, Barry Leonard, Dave Grosch, Caylin Frank, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Vaida Pavolas; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy; Public Works Director Eric Heidemann; Fire Chief Jon Canavan; Captain Dave Schaller, Sheriff's Department (Note: Hereinafter the titles Mayor, Deputy Mayor, Counci/member, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Frank led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PRESENTATIONS Mayor Vaus introduced and welcomed Poway's new City Clerk Vaida Pavolas. PUBLIC COMMENT Phil Factor, via teleconference, spoke regarding the Fire Department's achievements and acknowledged Poway's community. 2of6 ATTACHMENT A October 20, 2020, Item #2
City of Poway -Minutes -September 15, 2020 Yuri Bohlen, via teleconference, spoke regarding affordable housing for veterans. CONSENT CALENDAR Motioned by Deputy Mayor Frank, seconded by Councilmember Grosch to approve Consent Calendar Items 1 through 9. Motion carried by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Mullin, Leonard, Grosch, Frank, Vaus None None None None 1. Approval of the August 4, 2020 Regular City Council Meeting Minutes 2. Adoption of Resolution No. 20-076 entitled "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic" 3. Adoption of Resolution No. 20-077 entitled "A Resolution of the City Council of the City of Poway, California, Authorizing the Acceptance of Grant Funds through the Urban Area Security Initiative Grant Program" 4. Award of Contract to New Century Construction, Inc. for the Welcome to Poway Sign Replacement Project; Bid No. 21-002 5. Acceptance of the Fiscal Year 2019-2020 Street Overlay Project; Bid No. 19-013 with SRM Contracting and Paving, Inc., as Complete 6. Approval of Agreement with Nova Commercial Co., Inc. for Janitorial Services; RFP No. 21-003 7. Award of Contract to HSCC, Inc. for the Sebago Avenue Channel Repair Project; Bid No. 21-001 8. Award of Contract to Bio Clean Environmental Services, Inc. for the Annual Trash Capture Program; Bid No. 21-003 9. Award of Contract to Blue Pacific Engineering & Construction for the FY 2019-20 ADA Barrier Removal - Lake Poway Pathways Project; Bid No. 21-004 ORDINANCES FOR INTRODUCTION 10. Ordinance Amending the Poway Municipal Code Regarding Solid Waste Collection Senior Management Analyst Izzy Murguia presented the report along with a PowerPoint presentation. Mr. Murguia explained that as a result of Council approved trash and recycling rates for the Fiscal Year 2020-21, which included a new organics recycling fee, the Poway Municipal Code requires amendments to reflect residential and commercial service collection updates. 3 of 6 October 20, 2020, Item #2
City of Poway -Minutes -September 15, 2020 Mr. Murguia noted Chapter 8.68.145 revisions, not included as part of the staff report, that remove the responsibility of the Franchisee to replace customer owned residential containers damaged during collection operations and include yard waste containers as being owned by the Franchisee. Stephanie Major submitted email correspondence regarding containers for yard waste collection service. As requested by the Mayor, City Clerk Pavolas titled the Ordinance. Motioned by Mayor Vaus, seconded by Councilmember Mullin to introduce Ordinance No. 844 entitled "An Ordinance of the City Council of the City of Poway, California, Amending Sections 8.68.130, 8.68.145, 8.68.155, And 8.686.17 of Chapter 8.68 (Solid Waste Management) of the Poway Municipal Code" and schedule adoption of the Ordinance for October 6, 2020. Motion carried by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Mullin, Leonard, Grosch, Frank, Vaus None None None None ORDINANCES FOR ADOPTION None. PUBLIC HEARINGS None. STAFF REPORTS 11. Approval of Agreement Amendment with Tyler Technologies for the Purchase and Implementation of Civic Services Software, Approval of Agreement with Bluebeam, Inc. for Software, and Authorize the Purchase of Hardware and Database Software and Appropriation of Funds Information Technology Manager Brad Rosen presented the report along with a PowerPoint presentation. Mr. Rosen explained that in order to streamline civic services, such as permitting, planning, code compliance, business certification and regulatory licensing, to support County and State health mandates related to COVID-19, staff recommended the purchase of software to move these services online. Mr. Rosen highlighted the functionality, features and enhanced customer service options the software will provide to staff and the general public. Mr. Rosen explained that the City received authorization from the County of San Diego to utilize Coronavirus Aid, Relief, and Economic Security (CARES) Act funding for these purchases and did not anticipate any fiscal impact to the General Fund. No speakers. Council expressed support for streamlining and enhancing civic services online. 4of6 October 20, 2020, Item #2
City of Poway -Minutes -September 15, 2020 Motioned by Mayor Vaus, seconded by Councilmember Grosch to authorize the City Manager to execute an amendment to the agreement with Tyler Technologies dated May 9, 2017 for Civic Services software, an agreement with Bluebeam, Inc. for electronic plan markup software, and authorize the purchase of hardware and database software to support these applications and appropriate funds for this project. Motion carried unanimously. 12. COVID-19 Economic Impacts Update, Approval of Proposed Reorganization of Staffing in the Finance Department and Proposed Changes to the City of Poway Classification Plan and Salary Schedules Director of Finance Aaron Beanan presented the report along with a PowerPoint presentation. Mr. Beanan provided an update regarding the COVID-19 economic impact and preliminary General Fund financial results for Fiscal Year ending June 30, 2020. Mr. Beanan explained that preliminary operating revenue results were consistent with staff's "Moderate-V" projections presented to Council in June and continued to be staff's economic projection for the Fiscal Year 2020-21. However, Mr. Beanan indicated several factors, such as effective government intervention and virus containment, will be key to the near-term economic trajectory. Additionally, Mr. Beanan summarized the proposed reorganization of staffing that will better support the organization and the public. Further, he explained the proposed salary grade adjustments for the Network Administrator and Community Outreach Coordinator. No speakers. Council discussion ensued in support of the reorganization and proposed personnel changes. Council received and filed the report on COVI D-19 economic impacts update. Motioned by Mayor Vaus, seconded by Deputy Mayor Frank to adopt Resolution No. 20-078 entitled "A Resolution of the City Council of the City of Poway, California, Approving a Reorganization of Staffing in the Finance Department and a Salary Range Adjustment for the Community Outreach Coordinator, Adopting the Updated Position Classification Plan, Approving the Management/Confidential Salary Schedule, And Approving the Non-Safety Salary Schedule." Motion carried unanimously. WORKSHOPS 13. Pre-Development Conference (PDC) 20-002; A Request to Construct a Mixed-Use Development with 220 Residential Units in the Poway Road Specific Plan Area at the former Poway Fun Bowl and Carriage Center Associate Planner Scott Nespor presented the report outlining the proposed mixed-use development along with a PowerPoint presentation. Mr. Nespor explained that the applicant is seeking Council feedback and direction on the proposed project. He added that the City Council previously provided feedback to the applicant at the City Council Meeting on March 6, 2018. Mr. Nespor explained that the applicant has made some revisions to the original plans as a result of staff's recommendations, however, staff still had some concerns related to parking, community benefits, and building height. Ed McCoy, Senior Vice President of Fairfield Residential presented an overview of the proposal along with a PowerPoint presentation. 5 of6 October 20, 2020, Item #2
City of Poway-Minutes -September 15, 2020 Pete Babich spoke via teleconference in support of the project. The following speakers spoke in opposition via teleconference: Phil Factor, Chris Olps, Yuri Bohlen, Marshall Hill, John Lewis and Wendy Deno-Fascetti. The following submitted email correspondence in opposition to the proposal: Joanna Ramos, Diana Russo, Debbie Seagle, Tali Vaughn, Camille Stewart, Marjorie Lewis, Mary Vedborg, Susie Vaughn, Jessica Jones, Thomas Castle, Miranda Evans, Nick Carruthers, Rick and Julie Randolph, Anjani Srivastava, Pam Hodge, Kamian Jensen, Any Jackson, Nate Knudson, Chris Cruse, Peter Neild, Pat and Don Rowean, Michele Wield, Saskia and Leslie Walker, Doug Seybert, Michelle Lowen, Joan Smith, Dennis and Bonnie Paige, Paul Trivino, Karen Machamer, Juliet Phillips, Pam Collazo, Bob and Sandy Casey, Marshall Hill, Duane Herrmann and Ann Tipps. Those in opposition expressed concerns related to building height, affordable housing, loss of existing business from the commercial center, traffic, apartments along Poway Road, the aesthetics of the proposed design, and the ratio between residential and commercial use. Council discussion ensued. Council provided feedback to staff and the applicant to consider additional community benefit opportunities such as mixed use and recreational uses, additional parking accommodations, number of apartments compared to commercial uses, affordable housing, incorporation of more "Poway" ideals, and emphasized the importance of reaching out to the community. COUNCIL-INITIATED ITEMS None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) The Mayor and Council made announcements and reported on various events taking place in the City. No action was taken. CITY MANAGER ITEMS: None. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) None. ADJOURNMENT The meeting adjourned at 9:18 p.m. 6 of6 Vaida Pavolas, CMC City Clerk City of Poway, California October 20, 2020, Item #2