2020 09-15CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
September 15, 2020
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL
John Mullin, Barry Leonard, Dave Grosch, Caylin Frank, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Vaida Pavolas; Development Services Director Bob Manis; Finance
Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy;
Public Works Director Eric Heidemann; Fire Chief Jon Canavan; Captain Dave Schaller, Sheriff's
Department
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Frank led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus led a moment of silence.
PRESENTATIONS
Mayor Vaus introduced and welcomed Poway's new City Clerk Vaida Pavolas.
PUBLIC COMMENT
Phil Factor, via teleconference, spoke regarding the Fire Department's achievements and
acknowledged Poway's community.
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Yuri Bohlen, via teleconference, spoke regarding affordable housing for veterans.
CONSENT CALENDAR
Motioned by Deputy Mayor Frank, seconded by Councilmember Grosch to approve
Consent Calendar Items 1 through 9. Motion carried by the following roll -call vote:
Ayes: Mullin, Leonard, Grosch, Frank, Vaus
Noes: None
Abstained: None
Absent: None
Disqualified: None
1. Approval of the August 4, 2020 Regular City Council Meeting Minutes
2. Adoption of Resolution No. 20-076 entitled "A Resolution of the City Council of the City of
Poway, California, Finding and Declaring the Continued Existence of an Emergency within
the City due to the Novel Coronavirus (COVID-19) Global Pandemic"
3. Adoption of Resolution No. 20-077 entitled "A Resolution of the City Council of the City of
Poway, California, Authorizing the Acceptance of Grant Funds through the Urban Area
Security Initiative Grant Program"
4. Award of Contract to New Century Construction, Inc. for the Welcome to Poway Sign
Replacement Project; Bid No. 21-002
5. Acceptance of the Fiscal Year 2019-2020 Street Overlay Project; Bid No. 19-013 with SRM
Contracting and Paving, Inc., as Complete
6. Approval of Agreement with Nova Commercial Co., Inc. for Janitorial Services; RFP No. 21-
003
7. Award of Contract to HSCC, Inc. for the Sebago Avenue Channel Repair Project; Bid No. 21-
001
8. Award of Contract to Bio Clean Environmental Services, Inc. for the Annual Trash Capture
Program; Bid No. 21-003
9. Award of Contract to Blue Pacific Engineering & Construction for the FY 2019-20 ADA Barrier
Removal - Lake Poway Pathways Project; Bid No. 21-004
ORDINANCES FOR INTRODUCTION
10. Ordinance Amending the Poway Municipal Code Regarding Solid Waste Collection
Senior Management Analyst Izzy Murguia presented the report along with a PowerPoint
presentation. Mr. Murguia explained that as a result of Council approved trash and recycling
rates for the Fiscal Year 2020-21, which included a new organics recycling fee, the Poway
Municipal Code requires amendments to reflect residential and commercial service collection
updates.
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Mr. Murguia noted Chapter 8.68.145 revisions, not included as part of the staff report, that
remove the responsibility of the Franchisee to replace customer owned residential containers
damaged during collection operations and include yard waste containers as being owned by
the Franchisee.
Stephanie Major submitted email correspondence regarding containers for yard waste
collection service.
As requested by the Mayor, City Clerk Pavolas titled the Ordinance.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to introduce Ordinance
No. 844 entitled "An Ordinance of the City Council of the City of Poway, California,
Amending Sections 8.68.130, 8.68.145, 8.68.155, And 8.686.17 of Chapter 8.68 (Solid
Waste Management) of the Poway Municipal Code" and schedule adoption of the
Ordinance for October 6, 2020. Motion carried by the following roll -call vote:
Ayes: Mullin, Leonard, Grosch, Frank, Vaus
Noes: None
Abstained: None
Absent: None
Disqualified: None
ORDINANCES FOR ADOPTION
None.
PUBLIC HEARINGS
None.
STAFF REPORTS
11. Approval of Agreement Amendment with Tyler Technologies for the Purchase and
Implementation of Civic Services Software, Approval of Agreement with Bluebeam, Inc. for
Software, and Authorize the Purchase of Hardware and Database Software and Appropriation
of Funds
Information Technology Manager Brad Rosen presented the report along with a PowerPoint
presentation. Mr. Rosen explained that in order to streamline civic services, such as
permitting, planning, code compliance, business certification and regulatory licensing, to
support County and State health mandates related to COVID-19, staff recommended the
purchase of software to move these services online. Mr. Rosen highlighted the functionality,
features and enhanced customer service options the software will provide to staff and the
general public. Mr. Rosen explained that the City received authorization from the County of
San Diego to utilize Coronavirus Aid, Relief, and Economic Security (CARES) Act funding for
these purchases and did not anticipate any fiscal impact to the General Fund.
No speakers.
Council expressed support for streamlining and enhancing civic services online.
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Motioned by Mayor Vaus, seconded by Councilmember Grosch to authorize the City
Manager to execute an amendment to the agreement with Tyler Technologies dated
May 9, 2017 for Civic Services software, an agreement with Bluebeam, Inc. for
electronic plan markup software, and authorize the purchase of hardware and database
software to support these applications and appropriate funds for this project. Motion
carried unanimously.
12. COVID-19 Economic Impacts Update, Approval of Proposed Reorganization of Staffing in the
Finance Department and Proposed Changes to the City of Poway Classification Plan and
Salary Schedules
Director of Finance Aaron Beanan presented the report along with a PowerPoint presentation.
Mr. Beanan provided an update regarding the COVID-19 economic impact and preliminary
General Fund financial results for Fiscal Year ending June 30, 2020. Mr. Beanan explained
that preliminary operating revenue results were consistent with staffs "Moderate -V"
projections presented to Council in June and continued to be staff's economic projection for
the Fiscal Year 2020-21. However, Mr. Beanan indicated several factors, such as effective
government intervention and virus containment, will be key to the near-term economic
trajectory. Additionally, Mr. Beanan summarized the proposed reorganization of staffing that
will better support the organization and the public. Further, he explained the proposed salary
grade adjustments for the Network Administrator and Community Outreach Coordinator.
No speakers.
Council discussion ensued in support of the reorganization and proposed personnel changes.
Council received and filed the report on COVID-19 economic impacts update.
Motioned by Mayor Vaus, seconded by Deputy Mayor Frank to adopt Resolution No.
20-078 entitled "A Resolution of the City Council of the City of Poway, California,
Approving a Reorganization of Staffing in the Finance Department and a Salary Range
Adjustment for the Community Outreach Coordinator, Adopting the Updated Position
Classification Plan, Approving the Management/Confidential Salary Schedule, And
Approving the Non -Safety Salary Schedule." Motion carried unanimously.
WORKSHOPS
13. Pre -Development Conference (PDC) 20-002; A Request to Construct a Mixed -Use
Development with 220 Residential Units in the Poway Road Specific Plan Area at the former
Poway Fun Bowl and Carriage Center
Associate Planner Scott Nespor presented the report outlining the proposed mixed-use
development along with a PowerPoint presentation. Mr. Nespor explained that the applicant
is seeking Council feedback and direction on the proposed project. He added that the City
Council previously provided feedback to the applicant at the City Council Meeting on March
6, 2018. Mr. Nespor explained that the applicant has made some revisions to the original
plans as a result of staff's recommendations, however, staff still had some concerns related
to parking, community benefits, and building height.
Ed McCoy, Senior Vice President of Fairfield Residential presented an overview of the
proposal along with a PowerPoint presentation.
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Pete Babich spoke via teleconference in support of the project.
The following speakers spoke in opposition via teleconference: Phil Factor, Chris Olps, Yuri
Bohlen, Marshall Hill, John Lewis and Wendy Deno-Fascetti.
The following submitted email correspondence in opposition to the proposal: Joanna Ramos,
Diana Russo, Debbie Seagle, Tali Vaughn, Camille Stewart, Marjorie Lewis, Mary Vedborg,
Susie Vaughn, Jessica Jones, Thomas Castle, Miranda Evans, Nick Carruthers, Rick and
Julie Randolph, Anjani Srivastava, Pam Hodge, Kamian Jensen, Any Jackson, Nate Knudson,
Chris Cruse, Peter Neild, Pat and Don Rowean, Michele Wield, Saskia and Leslie Walker,
Doug Seybert, Michelle Lowen, Joan Smith, Dennis and Bonnie Paige, Paul Trivino, Karen
Machamer, Juliet Phillips, Pam Collazo, Bob and Sandy Casey, Marshall Hill, Duane
Herrmann and Ann Tipps.
Those in opposition expressed concerns related to building height, affordable housing, loss
of existing business from the commercial center, traffic, apartments along Poway Road, the
aesthetics of the proposed design, and the ratio between residential and commercial use.
Council discussion ensued.
Council provided feedback to staff and the applicant to consider additional community benefit
opportunities such as mixed use and recreational uses, additional parking accommodations,
number of apartments compared to commercial uses, affordable housing, incorporation of
more "Poway" ideals, and emphasized the importance of reaching out to the community.
COUNCIL -INITIATED ITEMS
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 - (G.C.
53232(d))
The Mayor and Council made announcements and reported on various events taking place in the
City. No action was taken.
CITY MANAGER ITEMS:
None.
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session)
None.
ADJOURNMENT
The meeting adjourned at 9:18 p.m.
V. da Pa olas,
City Clerk
City of Poway, California
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