Item 8 - Revisions to the Classification Plan, Salary Schedule and Personnel RulesDATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA RE PO RT City of Poway December 7, 2021 Honorable Mayor and Members of the City Council Chris Hazeltine, City Manager~ Chris Hazeltine, City Manager (858) 668-4504 ·or chazeltine@poway.org CITY COUNCIL Revisions to the City of Poway Classification Plan, Salary Schedules and Personnel Rules based on a Review of Minimum Wage Requirements, Market Competitiveness and Recruitment and Retention Strategies The California minimum wage is increasing from $14 per hour to $15 per hour on January 1, 2022 for employers in California with 26 or more employees. There are currently four classifications on the City of Poway's Part-Time Temporary/Seasonal Wage Schedule that will fall below the state minimum wage requirement at the entry level steps of their position salary grades. In addition, recruiting part-time temporary/seasonal employees to support the City's recreational programs and services and parks maintenance has become increasingly difficult. Revisions to the City's Part-Time Temporary/Seasonal Wage Schedule are being proposed for City Council consideration to comply with the state's minimum wage requirements and address recruitment challenges in an effort to avoid program and service reductions. A related revision to the Non-Safety Salary Schedule is also proposed, which increases the hourly wage for Park Rangers and ensures their wages are in line with the proposed revisions to other part-time, temporary/seasonal positions. The Park Ranger classification has both part-time temporary/seasonal and regular positions. Recruitment and retention strategies have never been more important in the public sector than they are now due to the impacts from the global COVID-19 pandemic and persistent worker shortages. Included in this staff report are recommendations for creative strategies to ensure Poway attracts and retains the most qualified, dedicated and talented employees at all levels of the organization to serve the Poway community. The proposed City of Poway Position Classification Plan and Salary Schedule for Management/Confidential Employees reflect such strategies through the establishment of a Deputy Fire Marshal classification and salary as well as revisions to the outdated compensation structure and below market pay grades for Group 1 employees. Lastly, to help attract qualified and experienced employees from other public agencies, it is recommended that there be an amendment to the City's Personnel Rules adding a new benefit that will provide credit to a newly hired regular employee through a higher biweekly vacation accrual rate based on the number of prior years of verifiable service with other public agencies. 1 of 15 December 7, 2021, Item #8
Recommended Action: It is recommended that the City Council: 1) adopt a Resolution approving changes to the Temporary/Seasonal Wage Schedule and Non-Safety Salary Schedule effective January 1, 2022; 2) adopt a Resolution approving changes to the City of Poway Position Classification Plan and Management/Confidential Salary Schedule effective December 7, 2021; and 3) adopt a Resolution amending the City of Poway Personnel Rules to add a new benefit for new regular employees providing credit for years of service at prior public sector employers through initial vacation accrual rates. Discussion: Temporary/Seasonal Wage Schedule Effective January 1, 2022, California State Labor Code 1182.12(b)(1 )(F) requires the minimum wage for all industries employing 26 or more employees to increase to $15 per hour. The City has reviewed the salary grades for four classifications that will not meet the state's minimum hourly wage requirement at the entry level steps. In addition, recruiting for all part-time temporary/seasonal positions has become increasingly difficult. To comply with state law, address recruitment challenges and maintain appropriate internal alignment, the City of Poway's Part-Time Temporary/Seasonal Wage Schedule has been revised to reflect one-time, special wage grade adjustments. The adjustments to the Part-Time Temporary/Seasonal Salary Schedule range from $0.46 per hour (Stage Technician) to $2.68 per hour (Lifeguard) at the entry level steps. The grade and hourly rates for the Park Ranger position listed on the Non-Safety Salary Schedule (because there are both temporary/seasonal Park Ranger and Regular Park Ranger positions) will be adjusted by $0.87 at the entry level step. City of Poway Classification Plan and Management/Confidential Salary Schedule Proposed revisions to the City's Position Classification Plan and Salary Schedule for Management/Confidential Employees include a proposed new classification of Deputy Fire Marshal with a proposed salary based on market research and a structural change from a step-based pay structure to bands for Group 1 employees. Deputy Fire Marshal The City is currently recruiting for a Fire Chief after the most recent Fire Chief retired. The Deputy Fire Chief, who also acts as the City's Fire Marshal, has been serving as the Interim Fire Chief. With two full-time key roles to fill on a temporary basis until a permanent Fire Chief is hired, some of the Fire Marshal duties typically performed by the Deputy Fire Chief have been supported by two staff members from the Fire Prevention division: the Senior Fire Safety Inspector and the Fire Safety Inspector. The Senior Fire Safety Inspector has been performing higher-level duties that include conducting business certificate and discretionary project reviews as well as meeting with project applicants on defensible space, fuel modification and performing site inspections. The Fire Safety Inspector has taken on Senior Inspector level duties including conducting plan reviews and inspections for tents and special events, Temporary Use Permits, residential fire sprinkler systems, and new businesses. To compensate the Inspectors for performing duties outside of their current classifications even on a temporary basis, the City Council must approve a new classification on the City's Position Classification Plan with a corresponding salary on the Management/Confidential Salary 2 of 15 December 7, 2021, Item #8
Schedule. Based on an internal and external analysis, the classification of Deputy Fire Marshal is being proposed at a salary grade of 620. This will allow the City to appropriately compensate the Senior Fire Safety Inspector on a temporary Out of Class Assignment (OCA) basis as a Deputy Fire Marshal and compensate the Fire Safety Inspector on a temporary OCA basis as the Senior Fire Inspector while the Deputy Fire Chief is performing the role of Interim Fire Chief. Once the Fire Chief is hired, the Fire Chief will be tasked with assessing the needs of the Fire Prevention division and determining the appropriate level of positions to ensure the fire prevention needs of the Poway community are met with the highest level of quality customer service. Management/Confidential Employees -Group 1 Salaries and Range Structure The current salary range for the Fire Chief position is 7.87% below the median when compared to other cities with Fire Chiefs in San Diego County. This could significantly impact the City's current recruitment for a Fire Chief. Furthermore, current salaries for all the employees in Group 1, which includes the Assistant City Manager, Fire Chief and the City's five Directors, are on average 6.58% below the median for the San Diego market. To address the potential impacts of salaries for Group 1 employees being below median, and to get ahead of potential retention issues, a new range structure is being proposed for Group 1 employees. The new structure eliminates the 5-step structure (with each step separated by 5% for a total range of approximately 21.5% due to compounding) and instead establishes a band with a minimum and maximum salary range of 40%. The proposed structure is similar to how the majority of cities in San Diego County structure their pay ranges for management employees, and the 40% range is in line with the median ranges of management salaries established by cities in the San Diego market. The proposed changes to the range structure will move all Directors into the same band, creating organizational equity within Group 1 while also creating more flexibility and accountability for the City Manager to address the performance of Group 1 employees. The top of the proposed Assistant City Manager band is proposed to be 5% higher than the top of the Directors' bands. The current Group 1 pay structure is outdated, rigid and in need of change to be competitive at the top leadership levels. The current salaries of all but one Group 1 employee (Community Services Director) fall within the new proposed bands, therefore no automatic increases are required except for the Community Services Director. Any increases for Group 1 employees after this change will be based on performance, typically given on an employee's anniversary date and at the discretion of the City Manager. Exceptional performance merit increases may be given on a date different from the employee's anniversary date. The revised Management/Confidential Salary Schedule reflects the proposed structural change for Group 1 employees. Personnel Rule Revision Another creative tool for recruiting qualified, experienced and exceptional employees to Poway from other public entities would be to allow new regular full and part-time employees hired with prior public sector experience to receive credit through vacation accrual rates for their years of service with other public agencies. New employees would accrue vacation hours within the City of Poway approved vacation accrual schedules based on their years of verifiable service with other public entities. For example, if a Firefighter/Paramedic has ten years of experience with another public sector fire agency, they would immediately accrue vacation hours on a biweekly basis at the 10-year accrual level for City of Poway Fire Safety employees per the Memorandum of Understanding. This benefit would apply to all new, regular employees with the City of Poway. 3 of 15 December 7, 2021, Item #8
Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: Sufficient funds due to salary savings from vacancies are budgeted in the Fiscal Year 2021-22 budget to cover the minimum wage and other increases in part-time temporary/seasonal wage rates, the structural change to the Group 1 employee salary ranges and the temporary out of class pay for the Senior Fire Safety Inspector to act as the Deputy Fire Marshal and the Fire Safety Inspector to act as the Senior Fire Safety Inspector. The estimated cost impact for the remainder of Fiscal Year 2021-22 for the increase in part-time seasonal/temporary employee wages is estimated at approximately $52,61 O and the immediate cost impact for the structural change to Group 1 employee ranges in Fiscal Year 2021-22 is $8,684. Future performance based/merit increases for Group 1 employees will be estimated as part of the regular budget process for all employees of the City. The estimated cost in Fiscal Year 2021-22 for the temporary Out of Class Assignments (OCAs) of both Fire Safety Inspectors is approximately $5,521. If the temporary OCAs extend beyond three months from approval, the estimated cost impact will increase. Public Notification: None. Attachments: A. Resolution approving changes to the Part-Time Temporary/Seasonal Wage Schedule and the Non-Safety Salary Schedule effective January 1, 2022 B. Resolution approving changes to the City of Poway Position Classification Plan and Management/Confidential Salary Schedule effective December 7, 2021 C. Resolution amending the City of Poway Personnel Rules to add a new benefit for new regular employees providing credit for years of service at prior public sector employers through initial vacation accrual rates Reviewed/ Approved By: Assistant City Manager 4 of 15 Reviewed By: Alan Fenstermacher City Attorney City Manager December 7, 2021, Item #8
RESOLUTION NO. 21-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, APPROVING THE PART-TIME TEMPORARY/SEASONAL WAGE SCHEDULE AND THE NON-SAFETY SALARY SCHEDULE WHEREAS, a separate wage schedule is established for designated Part-Time, Temporary/ Seasonal classifications; WHEREAS, public agencies are required to publicly adopt and make available salary and wage schedules; WHEREAS, the minimum wage for the State of California increases to $15.00 per hour on January 1, 2022; WHEREAS, the wage schedule adopted by this resolution is compliant with the State of California minimum wage requirements; WHEREAS, recruiting part-time temporary/seasonal employees to support the City's recreational programs and services, and parks maintenance, has become increasing difficult during the COVID-19 pandemic with worker shortages; WHEREAS, the City of Poway has reviewed all the hourly wages for all the City's part-time temporary/seasonal employees and determined one-time special wage grade adjustments are needed to be competitive in recruitments and in an effort to retain part-time seasonal/temporary employees in a tough labor market; and WHEREAS, the Non-Safety Salary Schedule adopted by this resolution changes the pay grade for Park Rangers, a classification for which the City has both part-time seasonal/temporary and regular positions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: The above recitals are true and correct. SECTION 2: The Wage Schedule for employees designated as Part-Time Temporary/Seasonal, attached hereto as Exhibit A, is hereby adopted, effective January 1, 2022. SECTION 3: The Salary Schedule for Non-Safety employees, attached hereto as Exhibit B, is hereby adopted, effective January 1, 2022. s of 15 ATTACHMENT A December 7, 2021, Item #8
Resolution No. 21-Page 2 PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 7th day of December, 2021 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 6 of 15 December 7, 2021, Item #8
EXHIBIT A City of Poway Part-Time Temporary/Seasonal Wage Schedule Effective January 1, 2022 Classification Title (In alphabetical order) I Grade l Step 1 l Step 2 I Step 3 I Step4 I Step 5 Box Office Attendant 260 17.7970 18.6868 19.6212 20.6022 21.6323 Dock Attendant 200 15.3462 16.1135 16.9192 17.7651 18.6534 Front of House Assistant 260 17.7970 18.6868 19.6212 20.6022 21.6323 Intern 240 16.9394 17.7863 18.6759 19.6093 20.5896 Lifeguard 240 16.9394 17.7863 18.6759 19.6093 20.5896 Recreation Leader I 200 15.3462 16.1135 16.9192 17.7651 18.6534 Recreation Leader II 240 16.9394 17.7863 18.6759 19.6093 20.5896 Seasonal Parks Maintenance Worker 220 16.1231 16.9293 17.7758 18.6646 19.5978 Stage Technician 290 19.1653 20.1237 21.1301 22.1861 23.2952 7 of 15 December 7, 2021, Item #8
Classification Title (In alphabetical order) I Accounting Technician I Administrative Assistant I Administrative Assistant II Administrative Assistant Ill Aquatics Coordinator Box Office Coordinator Construction Maintenance Crew Leader Construction Maintenance Worker I Construction Maintenance Worker II Contract Specialist/Inspector Cross-Connection Specialist Customer Services Field Worker Customer Services Technician I Customer Services Technician II Development Services Aide Engineering Inspector Engineering Technician I Engineering Technician II Equipment Mechanic Facilities Maintenance Technician I Facilities Maintenance Technician II Front of House Coordinator GIS Technician I GIS Technician II Lead Customer Services Field Worker Lead Customer Services Technician Lead Engineering Inspector Park Ranger Parks Maintenance Crew Leader Parks Maintenance Worker I Parks Maintenance Worker II Records Technician Recreation Coordinator Recreation Leader I Senior Administrative Assistant Senior Equipment Mechanic Senior Facilities Maintenance Technician Senior Park Ranger Senior Utility Systems Mechanic Senior Utility Systems Technician Stormwater Maint. & Const. Worker I Stormwater Maint. & Const. Worker II Technical Theater Coordinator Utility Systems Mechanic Utility Systems Technician Warehouse Associate Wastewater Utilities Crew Leader Wastewater Utilities Worker I Wastewater Utilities Worker II Water Meter Reader Water Treatment Plant Operator I Water Treatment Plant Operator II Water Treatment Plant Operator Ill Water Utilities Crew Leader Water Utilities Worker I Water Utilities Worker 11 8 of 15 EXHIBIT B City of Poway Non-Safety Salary Schedule Effective January 1, 2022 Grade I Approx. I Step 1 I Salary Range 291 3,326 - 4,043 19.1880 240 2,936 -3,569 16.9394 270 3, 162 - 3,843 18.2419 330 3,667 -4,457 21.1549 320 3,577 -4,348 20.6389 320 3,577 -4,348 20.6389 390 4,252 -5, 169 24.5332 290 3,322 -4,038 19.1653 330 3,667 -4,457 21.1549 460 5,055 -6, 144 29.1623 500 5,580 -6,782 32.1898 430 4,694 -5,705 27.0801 291 3,326 -4,043 19.1880 332 3,695 -4,492 21.3201 240 2,936 -3,569 16.9394 470 5,181 -6,298 29.8914 430 4,694 -5,705 27.0801 470 5,181 -6,298 29.8914 400 4,359 -5,298 25.1465 330 3,667 -4,457 21.1549 370 4,048 -4,920 23.3510 320 3,577 -4,348 20.6389 430 4,694 -5,705 27.0801 470 5,181 -6,298 29.8914 470 5,181 -6,298 29.8914 430 4,693 -5,705 27.0801 550 6,313 -7,673 36.4198 270 3161 -3,843 18.2419 390 4,252 -5, 169 24.5332 290 3,322 - 4,038 19.1653 330 3,667 -4,457 21.1549 350 3,852 -4,683 22.2259 320 3,577 - 4,348 20.6389 200 2,660 - 3,233 15.3462 370 4,048 - 4,920 23.3510 452 4,980 - 6,053 28.7288 430 4,694 - 5,705 27.0801 290 3,322 - 4,038 19.1653 560 6,471 - 7,865 37.3303 580 6,798 -8,263 39.2201 290 3,322 - 4,038 19.1653 330 3,667 -4,457 21.1549 320 3,577 -4,348 20.6389 520 5,862-7,125 33.8194 520 5,862 - 7,125 33.8194 370 4,048 - 4,920 23.3510 500 5,580 -6,782 32.1898 390 4,252 - 5,169 24.5332 430 4,694 -5,705 27.0801 370 4,048 -4,920 23.3510 420 4,579 - 5,566 26.4196 470 5,181 - 6,298 29.8914 520 5,862 -7,125 33.8194 520 5,862 - 7,125 33.8194 400 4,359 -5,298 25.1465 430 4,694 -5,705 27.0801 Step 2 I Step 3 I Step 41 Step 5 20.1477 21.1548 22.2126 23.3231 17.7863 18.6759 19.6093 20.5896 19.1540 20.1119 21.1171 22.1727 22.2129 23.3238 24.4893 25.7136 21.6711 22.7549 23.8920 25.0864 21.6711 22.7549 23.8920 25.0864 25.7601 27.0484 28.4000 29.8199 20.1237 21.1301 22.1861 23.2952 22.2129 23.3238 24.4893 25.7136 30.6206 32.1520 33.7587 35.4464 33.7993 35.4892 37.2637 39.1269 28.4343 29.8563 31.3483 32.9155 20.1477 21.1548 22.2126 23.3231 22.3861 23.5055 24.6808 25.9147 17.7863 18.6759 19.6093 20.5896 31.3861 32.9558 34.6027 36.3326 28.4343 29.8563 31.3483 32.9155 31.3861 32.9558 34.6027 36.3326 26.4041 27.7246 29.1100 30.5654 22.2129 23.3238 24.4893 25.7136 24.5188 25.7451 27.0315 28.3830 21.6711 22.7549 23.8920 25.0864 28.4343 29.8563 31.3483 32.9155 31.3861 32.9558 34.6027 36.3326 31.3861 32.9558 34.6027 36.3326 28.4343 29.8563 31.3483 32.9155 38.2411 40.1535 42.1601 44.2678 19.1540 20.1119 21.1171 22.1727 25.7601 27.0484 28.4000 29.8199 20.1237 21.1301 22.1861 23.2952 22.2129 23.3238 24.4893 25.7136 23.3374 24.5046 25.7290 27.0153 21.6711 22.7549 23.8920 25.0864 16.1135 16.9192 17.7651 18.6534 24.5188 25.7451 27.0315 28.3830 30.1652 31.6734 33.2571 34.9200 28.4343 29.8563 31.3483 32.9155 20.1237 21.1301 22.1861 23.2952 39.1968 41.1567 43.2145 45.3752 41.1811 43.2402 45.4022 47.6723 20.1237 21.1301 22.1861 23.2952 22.2129 23.3238 24.4893 25.7136 21.6711 22.7549 23.8920 25.0864 35.5106 37.2864 39.1499 41.1070 35.5106 37.2864 39.1499 41.1070 24.5188 25.7451 27.0315 28.3830 33.7993 35.4892 37.2637 39.1269 25.7601 27.0484 28.4000 29.8199 28.4343 29.8563 31.3483 32.9155 24.5188 25.7451 27.0315 28.3830 27.7406 29.1276 30.5840 32.1132 31.3861 32.9558 34.6027 36.3326 35.5106 37.2864 39.1499 41.1070 35.5106 37.2864 39.1499 41.1070 26.4041 27.7246 29.1100 30.5654 28.4343 29.8563 31.3483 32.9155 December 7, 2021, Item #8
RESOLUTION NO. 21-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, APPROVING CHANGES TO THE CITY OF POWAY POSITION CLASSIFICATION PLAN AND THE CITY OF POWAY MANAGEMENT/CONFIDENTIAL SALARY SCHEDULE WHEREAS, classification systems are fluid and dynamic and should be updated periodically based on changing needs of and the public services provided to the community; WHEREAS, the City's Fire Department oversees building fire codes and inspections and there is an immediate need for a Deputy Fire Marshal classification; WHEREAS, the Deputy Fire Marshal is a new classification added to the City's Position Classification Plan, attached hereto as Exhibit A, setting the salary range for the new classification at grade 620 as an Exempt At-Will position in Group 2A on the Management/Confidential Salary Schedule, attached hereto as Exhibit B; WHEREAS, the salary range structure for the Assistant City Manager and the Department Director classifications in the Management/Confidential Group 1 is outdated, rigid and in need of change to be competitive at the top leadership levels within the City of Poway organization; WHEREAS, the salary range schedule with steps for Management/Confidential Group 1 will be eliminated and changed to bands, with movement along the bands based on performance and at the discretion of the City Manager; WHEREAS, the salary band for the Assistant City Manager will range from $160,155 to $224,217 annually, and the salary band for the Department Directors will range from $152,529 to $213,540 annually; and WHEREAS, the City Council must approve new classifications added to the City's Position Classification Plan, Salary Range Adjustments, and changes to the Salary Schedule. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway that the following changes to the City's Position Classification Plan and Management/Confidential Salary Schedule are authorized effective upon approval by the City Council: SECTION 1: Establish the classification of Deputy Fire Marshal on the City's Position Classification Plan; SECTION 2: Establish the salary of Deputy Fire Marshal on the Management/Confidential Salary Schedule at Grade 620 in Group 2A Exempt At-Will of the Management/Confidential Salary Schedule with a monthly salary range of $7,503.91 to $9,121.00, effective December 7, 2021; SECTION 3: Change the Salary Schedule for the Assistant City Manager and the Department Directors in the Management/Confidential Group 1 from salary grades with five steps to bands with a minimum and maximum salary, effective December 7, 2021; SECTION 4: The proposed classification specification for Deputy Fire Marshal is on file 9 of 15 ATTACHMENT B December 7, 2021, Item #8
Resolution No. 21-Page 2 in the Human Resources and Risk Management Department and available on the City's website. PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 7th day of December, 2021 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 10 of 15 December 7, 2021, Item #8
Classification Accountant Accounting Technician I Accounting Technician II Administrative Assistant I Administrative Assistant II Administrative Assistant III Aquatics Coordinator Assistant City Manager Assistant Director of Finance Operations Assistant Director of Public Works for Maintenance Operations Assistant Director of Public Works for Utilities Assistant Engineer Assistant Planner Associate Civil Engineer Associate Planner Box Office Attendant Box Office Coordinator City Clerk City Engineer City Manager City Planner Code Compliance Officer Community Outreach Coordinator Construction Maintenance Crew Leader Construction Maintenance Supervisor Construction Maintenance Worker I Construction Maintenance Worker II Contract Specialist/Inspector Cross-Connection Specialist Customer Services Field Worker Customer Services Technician I Customer Services Technician II Deputy Fire Chief Deputy Fire Marshal Development Services Aide Director of Community Services Director of Development Services Director of Finance Director of Human Resources & Risk Management Director of Public Works Dock Attendant Economic Development Administrator Engineering Inspector 11 of 15 EXHIBIT A City of Poway Position Classification Plan Classification Engineering Technician I Engineering Technician II Equipment Mechanic Executive Assistant to the City Manager Facilities Maintenance and Special Districts Supervisor Facilities Maintenance Technician I Facilities Maintenance Technician II Finance Manager Fire Battalion Chief Fire Captain/Paramedic Fire Chief Fire Engineer/Paramedic Fire Safety Inspector Firefighter/Paramedic Fleet Maintenance Supervisor Front of House Assistant Front of House Coordinator GIS Analyst GIS Technician I GIS Technician II Human Resources Technician I Human Resources Technician II Information Technology Analyst Intern Lead Customer Services Field Worker Lead Customer Services Technician Lead Engineering Inspector Lifeguard Management Analyst Management Assistant Network and Computer Systems Administrator Park Ranger Parks and Trails Area Manager Parks Maintenance Crew Leader Parks Maintenance Worker I Parks Maintenance Worker II Principal Engineer -Utilities Public Works Operations Manager Records Technician Recreation Area Manager Recreation Coordinator Recreation Leader I Recreation Leader II Classification Revenue and Operations Manager Seasonal Parks Maintenance Worker Senior Accountant Senior Accounting Technician Senior Administrative Assistant Senior Administrative Assistant -Confidential Senior Civil Engineer Senior Code Compliance Officer Senior Dock Attendant Senior Equipment Mechanic Senior Facilities Maintenance Technician Senior Fire Safety Inspector Senior Human Resources Analyst Senior Lifeguard Senior Management Analyst Senior Park Ranger Senior Parks Maintenance Crew Leader Senior Planner Senior Utility Systems Mechanic Senior Utility Systems Technician Special Projects Engineer Stage Technician Stormwater Maintenance & Construction Worker I Stormwater Maintenance & Construction Worker II Technical Theater Coordinator Utilities Administrator Utility Systems Mechanic Utility Systems Supervisor Utility Systems Technician Warehouse Associate Wastewater Utilities Crew Leader Wastewater Utilities Supervisor Wastewater Utilities Worker I Wastewater Utilities Worker II Water Meter Reader Water Treatment Plant Manager Water Treatment Plant Operator I Water Treatment Plant Operator II Water Treatment Plant Operator III Water Utilities Crew Leader Water Utilities Distribution Supervisor Water Utilities Worker I Water Utilities Worker II December 7, 2021, Item #8
12 of 15 EXHIBIT B City of Poway Management I Confidential Salary Schedule Classification Title City Manager Ir.morn 1 l=vomnr At.Will Assistant City Manager Director of Community Services Director of Development Services Director of Finance Director of Human Resources & Risk Management Director of Public Works Fire Chief Classification Title Groorn ?A l=vomnr At-Will Assistant Director of Public Works Utilities Assistant Director of Public Works Operations Assistant Director of Finance Operations City Clerk City Engineer City Planner Deputy Fire Chief Deputy Fire Marshal Finance Manager Fire Battalion Chief (not at-will/2912 hrs/yr) Parks and Trails Area Manager Principal Engineer -Utilities Public Works Operations Manager Recreation Area Manager Recreation Area Manager /Y-Ratedl Revenue and Operations Manager Water Treatment Plant Manager Group 2B Exempt Accountant Associate Civil Engineer Associate Planner Community Outreach Coordinator Economic Development Administrator GIS Analyst Information Technology Analyst Management Analyst Network & Computer Systems Administrator Senior Accountant Senior Civil Engineer Senior Code Compliance Officer Senior Fire Safety Inspector Senior Human Resources Analyst Senior Management Analyst Senior Planner Special Projects Engineer Utilities Administrator Water Utilities Distribution Supervisor Group 3 Non-Exempt Assistant Engineer Assistant Planner Code Compliance Officer Construction Maintenance Supervisor Facilities Maintenance and Special Districts Supervisor Fire Safety Inspector Fleet Maintenance Supervisor Management Assistant Senior Accounting Technician Senior Parks Maintenance Crew Leader Utility Systems Supervisor Wastewater Utilities Supervisor Group 4 Non-Exempt Accounting Technician II Administrative Assistant Ill Executive Assistant to the City Manager Human Resources Technician I Human Resources Technician II Senior Administrative Assistant -Confidential Effective December 7, 2021 I I Approx. Monthly I Salarv Range 20,604 Min -Max 13,346 -18,684 12,710-17,795 12,710 -17,795 12,710-17,795 12,710-17,795 12,710-17,795 Min 76.9976 73.3313 73.3313 73.3313 73.3313 73.3313 Hourly Max 107.7966 102.6635 102.6635 102.6635 102.6635 102.6635 12,710-17,795 73.3313 102.6635 I Grade I Approx. Monthly I Step 1 I Step 2 I Step 3 I Step 4 I Step 5 Salary Range 731 731 731 681 780 731 780 620 681 570 560 731 681 560 681 681 681 481 602 521 571 631 531 531 531 631 561 682 501 541 571 571 581 571 631 640 531 491 461 501 501 461 521 491 460 441 650 620 360 331 451 412 451 380 9,937 -12,080 9,937 -12,080 9,937 -12,080 8,778 -10,670 11,139 -13,540 9,937 -12,080 11,139 -13,540 7,503-9,121 8,778 -10,670 9,285 -11,286 6,470 -7,865 9,937 -12,080 8,778 -10,670 6,470 -7,865 8,778 -10.670 8,778 -10,670 8,778 -10,670 5,326 -6,475 7,261 -8,826 5,902 -7,174 6,678-8,117 7,744-9,413 6,050 -7,354 6,050 -7,354 6,050 -7,354 7,744-9,413 6,515-7,919 8,871 -10,782 5,618 -6,829 6,201 -7,537 6,678-8,117 6,678 -8,117 6,845 -8,320 6,678 -8, 117 7,744 -9,413 7,884 -9,583 6,050 -7,354 5,481 -6,662 5,090 -6, 186 5,618 -6,829 5,618 -6,829 5,090 -6, 186 5,902 -7,174 5,481 -6,662 5,054 -6, 144 4,844 -5,888 8,081 -9,822 7,504 -9,121 3,948 -4,799 3,692 -4,488 4,965 -6,035 4,498 -5,468 4,965 -6,035 4,148 -5,042 57.3277 57.3277 57.3277 50.6411 64.2668 57.3277 64.2668 43.2917 50.6411 38.2636 37.3303 57.3277 50.6411 37.3303 50.6411 50.6411 50.6411 30.7255 41.8893 34.0517 38.5265 44.6789 34.9030 34.9030 34.9030 44.6789 37.5868 51.1773 32.4109 35.7756 38.5265 38.5265 39.4897 38.5265 44.6789 45.4833 34.9030 31.6204 29.3627 32.4109 32.4109 29.3627 34.0517 31.6204 29.1623 27.9478 46.6204 43.2917 22.7815 21.3002 28.6465 25.9523 28.6465 23.9348 60.1939 60.1939 60.1939 53.1732 67.4801 60.1939 67.4801 45.4563 53.1732 40.1767 39.1968 60.1939 53.1732 39.1968 53.1732 53.1732 53.1732 32.2616 43.9837 35.7528 40.4510 46.9109 36.6466 36.6466 36.6466 46.9109 39.4644 53.7360 34.0300 37.5628 40.4510 40.4510 41.4623 40.4510 46.9109 47.7575 36.6466 33.2000 30.8295 34.0300 34.0300 30.8295 35.7528 33.2000 30.6206 29.3440 48.9514 45.4563 23.9206 22.3643 30.0776 27.2488 30.0776 25.1318 63.2037 63.2037 63.2037 55.8319 70.8541 63.2037 70.8541 47.7291 55.8319 42.1856 41.1567 63.2037 55.8319 41.1567 55.8319 55.8319 55.8319 33.8747 46.1827 37.5413 42.4745 49.2574 38.4798 38.4798 38.4798 49.2574 41.4385 56.4230 35.7324 39.4418 42.4745 42.4745 43.5364 42.4745 49.2574 50.1454 38.4798 34.8609 32.3718 35.7324 35.7324 32.3718 37.5413 34.8609 32.1520 30.8119 51.3990 47.7291 25.1167 23.4831 31.5822 28.6119 31.5822 26.3887 66.3639 66.3639 66.3639 58.6235 74.3968 66.3639 74.3968 50.1156 58.6235 44.2948 43.2145 66.3639 58.6235 43.2145 58.6235 58.6235 58.6235 35.5684 48.4920 39.4178 44.5975 51.7195 40.4032 40.4032 40.4032 51.7195 43.5098 59.2440 37.5184 41.4133 44.5975 44.5975 45.7124 44.5975 51.7195 52.6527 40.4032 36.6033 33.9898 37.5184 37.5184 33.9898 39.4178 36.6033 33.7587 32.3520 53.9690 50.1156 26.3725 24.6570 33.1608 30.0420 33.1608 27.7073 69.6909 69.6909 69.6909 61.5582 78.1167 69.6909 78.1167 52.6213 61.5582 46.5096 45.3752 69.6909 61.5582 45.3752 61.5582 61.5582 61.5582 37.3547 50.9165 41.3896 46.8285 54.3067 42.4243 42.4243 42.4243 54.3067 45.6863 62.2062 39.3952 43.4849 46.8285 46.8285 47.9992 46.8285 54.3067 55.2853 42.4243 38.4343 35.6900 39.3952 39.3952 35.6900 41.3896 38.4343 35.4464 33.9702 56.6674 52.6213 27.6911 25.8903 34.8195 31.5448 34.8195 29.0926 December 7, 2021, Item #8
RESOLUTION NO. 21-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, AMENDING THE CITY OF POWAY PERSONNEL RULES TO ADD A NEW BENEFIT FOR NEW REGULAR EMPLOYEES PROVIDING CREDIT FOR YEARS OF SERVICE AT PRIOR PUBLIC SECTOR EMPLOYERS THROUGH INITIAL VACATION ACCRUAL RATES WHEREAS, Chapter 2.16.020 of the Poway Municipal Code designates the City Manager as the Personnel Officer and states the Personnel Officer shall: (8) Prepare, recommend to the City Council, and, upon approval, implement personnel rules and revisions and amendments to such rules; WHEREAS, recruiting talented public sector employees with qualifying experience who will be successful serving the Poway community with the highest level of quality customer service requires competitive salary and benefit packages; WHEREAS, a creative recruitment tool for attracting experienced safety and non-safety public servants at all levels of the organization is to provide new employees hired with prior public sector experience to receive credit through vacation accrual rates for years of verifiable service with other public agencies; and WHEREAS, pursuant to Chapter 2.16.020 of the Poway Municipal Code and City of Poway Personnel Rule 1.1 (Authority), the City's Personnel Rules shall be amended by resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: The above recitals are true and correct. SECTION 2: City of Poway Personnel Rule 6.2 (VACATION LEAVE) is amended as follows, adding a new benefit for all new regular employees of the City of Poway, effective the first day of the pay period (December 6, 2021) in which the City Council approves the amendment to the City of Poway Personnel Rules: 6.2 VACATION LEA VE 6.2.1 Application The following sections of Rule 6. 2 shall apply to all those positions specified in Section 1.3 of these Rules except elected officials, members of boards, commissions and committees, contractual employees and volunteer and temporary personnel (See also Rule 1.4). 6. 2. 2 Vacation Accumulation Regular full-time and part-time employees earn and accumulate vacation with pay in accordance with the schedules specified in the salary and benefits plan or the appropriate memorandum of understanding. 13 of 15 ATTACHMENT C December 7, 2021, Item #8
14 of 15 Resolution No. 21-Page 2 6.2.3 Vacation Accrual Rates -Prior Public Sector Service Credit Vacation accruals for new employees hired on or after the first day of the pay period in which the City Council approved this benefit will be based on the full-time equivalent years of public sector service with prior local. state. federal or special district public agencies. For example. a new employee hired with ten years of verifiable experience with other public agencies will start at the vacation accrual rate for their specific position based on the schedule in their memorandum of understanding. The experience must be verifiable by the City of Poway to receive credit. The specific vacation accrual rates are specified in the salary and benefits plan or the appropriate memorandum of understanding. 6.2.4 Scheduling Of Vacations The time at which an employee takes vacation leave is determined by the prior approval of the supervisor with due regard to the wishes of the employee and particular regard for the needs of the City. 6. 2.4Q Leave Of Absence An employee continues to accrue vacation during any authorized and compensated leave. The employee does not accrue vacation during any leave without pay. 6.2 . .&§. Illness During Vacation If an employee becomes ill while on vacation, the time ill is charged to accumulated sick leave of the employee provided that the employee can satisfactorily demonstrate that he/she was under the direct care of a medical doctor such as in a hospital. 6.2.eZ Holiday During Vacation If a City holiday occurs while an employee is on vacation, such holiday time is not deducted from the amount of vacation to which the employee is entitled. 6.2.+~ Accounting For Vacation Used Each employee has one (1) hour deducted from his/her accrued vacation for each hour of vacation taken. 6. 2.8~ Separation Vacation Pay Upon separation, an employee receives compensation at his/her current salary rate for all unused earned vacation up to and including the date of separation. December 7, 2021, Item #8
Resolution No. 21-Page 3 PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 7th day of December, 2021 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 15 of 15 December 7, 2021, Item #8