Item 1.9 - Acceptance of the 2016-2017 Street Maint. Proj.; Bid No. 16-023OF POIy�Y
THE GG�C1
City of Poway
COUNCIL AGENDA REPORT
DATE: January 10, 2017
APPROVED
a
APPROVED AS AMENDED
❑
(SEE MINUTES)
DENIED
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REMOVED
❑
CONTINUED
RESOLUTION NO.
TO: Honorable Mayor and Members of the City Council
FROM: Robert Manis, Director of Development Services
CONTACT: Jeff Beers, Special Projects Engineer
(858) 668-4624 or ibeers _,powa�org
SUBJECT: Acceptance of the 2016-2017 Street Maintenance Project;
Bid No. 16-023
Summary:
On June 21, 2016, the City Council awarded the contract for the 2016-2017 Street
Maintenance Project; Bid No. 16-023, to American Asphalt South, in the amount of
$781,857.86. This action will accept the project as complete.
Recommended Action:
It is recommended that the City Council:
(1) Accept the 2016-2017 Street Maintenance Project as complete;
(2) Authorize the City Clerk to file and record the Notice of Completion;
(3) Authorize the release of the retention in the amount of $41,547.46, if
unencumbered, 45 days after City Council acceptance;
(4) Release The Guarantee Company of North America USA Bond for
Material and Labor in the amount of $781,857.86, after the release of
retention; and
(5) Retain The Guarantee Company of North America USA Bond for Faithful
Performance for a period of one year.
Discussion:
The 2016-2017 Street Maintenance Project consisted of crack sealing, placing 4.9
million square feet of type II asphalt emulsion pavement slurry seal, and raising 142
utility lids to grade within Street Maintenance Zone 7. Zone 7 includes Scripps Poway
Parkway and streets within the business park. The original budget for this project was
$1,178,980.00.
There was one Change Order in the amount of $49,091.38 to adjust the estimated
contract quantities, add additional crack sealing of Scripps Poway Parkway and raise an
additional 30 utility lids to grade. The final contract amount is $830,949.24.
Environmental Review:
The matter of acceptance of public improvements that have been completed, which
were the subject of a prior environmental determination, is not subject to the California
Environmental Quality Act.
1 of 2 January 10, 2017, Item # \-�
Acceptance of the 2016-2017 Street Maintenance Project
January 10, 2017
Page 2
Fiscal Impact:
Sufficient funds are included in the proposed 2015-2017 comprehensive financial plan
(account 0411-4320c) for the release of retention.
Public Notification:
American Asphalt South, Inc., 14436 Santa Ana Avenue, Fontana, CA 92337
Attachments:
None
Reviewed/Approved By: Reviewed By:
Wendy Kaserman
Assistant City Manager
Morgan Foley
City Attorney
Approved By:
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Tina M. White
City Manager
2 of 2 January 10, 2017, Item # 1-q