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01-10-2017 Agenda PacketCITY COUNCIL REGULAR MEETING AGENDA January 10, 2017 -7:00 P.M. City Council Chambers 13325 Civic Center Drive , Poway , CA 92064 THE CITY COUNCIL ALSO SITS AS THE CITY OF POWAY PLANNING COMMISSION, POWAY HOUSING AUTHORITY, PUBLIC FINANCING AUTHORITY A ND SUCCESSOR AGENCY TO THE POWAY REDEVELOPMENT AGENCY CALL TO ORDER ROLL CALL Cunningham , Grosch , Mullin , Leonard , Vaus PLEDGE OF ALLEGIANCE PRESENTATION PUBLIC ORAL COMMUNICATIONS Persons speaking during Public Oral Communications may address the Council on any s ubject matter within the Council 's jurisdiction that is not listed as an item on the agenda . State law generally prohibits the Council from taking action o n an y issue not included o n the agenda. Your con cerns will be referred to staff. Comments are limited to three (3) minutes. NOTE: The agenda is posted and provided 7 days prior to the City Council meeting. By State law, items can be added up to 72 hours prior to the meeting. Items with a "#" symbol are in preparation. If items are added after original agenda is posted, new items will be listed on an Amended Agenda posted the Friday prior to the meeting. For your convenience , a complete Agenda Packet is available for public review at City Hall and on the City's website at www.poway.org . Page 1 City of Poway-City Council Agenda -January 10, 2017 1. CONSENT CALENDAR (Approved By Roll Call Vote) The Consent Calendar may be enacted in one motion by the Council without discussion unless a Councilmember, a member of the public, or City staff requests that an item be removed for discussion . 1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda 1.2 Ratification /Approval of Warrant Registers for the periods of November 28 through December 2 , 2016 and December 5 through December 9 , 2016 1.3 Approval of the November 1, 2016 and November 15, 2016 Regular City Council Meeting Minutes 1.4 Approval of Consultant Agreement for As-Needed Environmental Engineering and Consulting Services ; Ninyo and Moore Geotechnical & Environmental Sciences Consultants 1.5 Award of Contract for the Lake Poway Boat Dock Replacement Project; Bid No. 17- 011 1.6 Acceptance of the Old Poway Park General Construction Project; Bid No. 16-005 1 . 7 Approval of Second Amendment to the Contract for the Sale and Purchase of Goods and Materials with The SoCo Group, Inc. 1.8 Acceptance of Public Improvements for the Starmount Hydrant and Waterline Project, WI 13-004 1.9 Acceptance of the 2016-2017 Street Maintenance Project; B id No . 16-023 2. ORDINANCE None 3. PUBLIC HEARINGS 3 .1 Resolution to establish the Schedule of Water Rates and Charges effective January 1,2017 City Manager's Recommendation: It is recommended that the City Council take public input; close the public hearing and Adopt a Resolution entitled "A Resolution of the City Counci l of the City of Poway, California, Establishing the Schedule of Water Service Charges and Rates per Section 13.11 .120 of the Poway Municipal Code ." Page 2 City of Poway-City Council Agenda -January 10, 2017 4. STAFF REPORT 4 .1 Approval of Classification Specification and Salary Range for Human Resources Director and a Revised Classification Specification Changing the Administrative Services Director to Finance Director City Manager's Recommendation: It is recommended that the City Council amend the City's classification system by adding the Human Resources/Risk Management Director classification , adopt the recommended classification specification, and approve the proposed salary range of 85.5 with an annual salary of $125,712- $152 ,804 . Staff also recommends the City Council approve the revised classification specification , retitling the Administrative Service Director position to Finance Director. 5 . WORKSHOP None MAYOR AND CITY COUNCIL-INITIATED ITEMS JIM CUNNINGHAM DAVE GROSCH JOHN MULLIN BARRY LEONARD STEVE VAUS 7. CITY MANAGER ITEMS 8. CITY ATTORNEY ITEMS ADJOURNMENT Page3 City of Poway -City Council Agenda -January 10, 2017 The Poway City Council welcomes you and encourages your continued interest and involvement in the City 's decision-making process. The City of Poway complies with the Amer icans with Disabil ities Act. Upon request this agenda will be made available in appropriate alternative formats to persons with disabilities as required by section 202 of the American with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to t he City Clerk's Office at 858-668-4530 at least State of California County of San Diego 24 hours before the meeting , if possible. ) ) ss. ) AFFIDAVIT OF POSTING I, Ana Marie Alarcon, Senior Administrative Assistant of the City of Poway, hereby declare under penalty of perjury that this notice of a Regular Meeting as called by the City Council of the City of Poway was posted and provided on January 3, 2017, at 3:30 p.m. Said meeting to be held at 7:00 p .m ., January 10, 2017, in the Poway City Council Chambers, 13325 Civic Center Drive, Poway, California. Said notice was posted on the Bulletin Board at the entrance to City Hall. Ii aiMM Ana Marie Alarcon, Senior Administrative Assistant Page 4 Item 1.1 Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on Agenda. 1 of 24 City of Poway COUNCIL AGENDA REPORT APPROVED D APPROVED AS AMENDED 0 (SEE MINUTES) DENIED D REMOVED D DATE: TO: FROM: CONTACT: SUBJECT: Summary: CONTINUED ____ _ Resolution No. January 10, 2017 Honorable Mayor and Members of the City Council Wendy Kaserman, Assistant City Manager lJI,(__. Andrew White, Finance Manager oV 858-668-4426 or awhite@poway.org Ratification of Warrant Registers for the Periods of November 28 through December 2, 2016 and December 5 through December 9, 2016 The attached warrant register reports for the periods of November 28 through December 2, 2016 and December 5 through December 9, 2016, are submitted to the City Council for ratification/approval. Recommended Action: It is recommended that the City Council ratify/approve the attached warrant registers. Discussion: Weekly registers of audited demands are periodically submitted to the City Council by the Director of Administrative Services for ratification/approval. Date November 28 through December 2 Amount $2,665,564.79 Warrants for amounts in excess of $100,000 for this period include: Warrant October 2016 Water Purchase Federal Home Loan Bank Investment Check Number 00293064 00904064 Amount $1,167,171.56 $ 997,150.00 January 10, 2017 Item # 1.2 2 of24 Ratification of Warrant Registers January 10, 2017 Page2 Date December 5 through December 9 Amount $5,447,243.21 Warrants for amounts in excess of $100,000 for this period include: Warrant Wastewater Treatment Charges Purchase replacement desktop computers October 2016 Law Enforcement Services Federal Farm Credit Bank Investment Payroll 12-9-16, Retirement Payroll 12-9-16 Purchase Auto Storage Lot Environmental Review: This item is not subject to CEQA review. Fiscal Impact: Check Number 00293226 00293290 00293302 00904065 00904068 00904069 00904075 Amount $ 131,110.00 $ 120,730.83 $ 937,708.03 $ 997,200.17 $ 173,345.70 $ 508,758.60 $2,101,038.66 The total amount of warrants for the period of November 28 through December 2, 2016, is $2,665,564.79. The total amount of warrants for the period of December 5 through December 9, 2016, is $5,447,243.21. Public Notification: None Attachments: A. Warrant Register for the period of November 28 through December 2, 2016 B. Warrant Register for the period of December 5 through December 9, 2016 Reviewed/Approved By: %~ L----' Wendy serman Assistant City Manager Reviewed By: Morgan Foley City Attorney ~vO}tukl~ Tina M. White City Manager January 10, 2017 Item # 1.2 w The City of Poway Director of Administrative Services Submits the Following Register of Run Date: Ol-Dec-16 0 Demands for the period 11/28/2016 -12/212016 and Recommends its Ratification/Approval: Page: I of JO ..... N .1:1,,, Check Number Date Paf.ee/Vendor Invoice Comment Fund Orff..n Acct Prof! Check Amt 00292999 30-N ov-16 -----Painted Rock Elementary School, PUSD DONATION Claim Settlement; Keith Wilson 100 0107 5760 100 500.00 00293000 01-Dec-16 @00010119 3M Cogent, Inc. 330336 Fingerprinting -October 2016 100 0101 4934 100 12.60 00293001 @00004762 Abcana Industries 997610 Chlorine for the Pool 100 0203 4502 400 327.77 ----- 00293002 @00005079 Abraxas High School COM CONTRIB Community Contribution program 100 0010 4904 100 750.00 00293003 @00011421 Airgas National Carbonation 33371808 Carbon Dioxide for the Pool 100 0203 4502 400 73.91 00293004 @00000079 Allstar Fire Equipment, Inc 194310 SCBA parts and repair 100 0501 4308 200 282.10 00293005 @00000115 American Society of Civil Engineers 2017 DUES ASCE Membership Dues 2017 (expires 1/1/18 100 0400 4924 300 180.00 00293006 @00004463 Anthem Blue Cross 000515343C Vision Insurance Premiums -Dec 2016 prior mo 100 8728A 2,641.52 000515343C Vision Insurance Premiums -Dec 2016 prior mo 100 87288 132.88 000515343C Vision Insurance Premiums -Dec 2016 prior mo 100 8728 96.88 Total for Check 00293006 2,871.28 )>, 00293007 01-Dec-16 @00005241 Aramark Uniform Services Inc 1448152481 Towels and mats for Sta 3 100 0501 4928 200 18.28 &f 1448154557 Towels and mats for Sta 2 100 0501 4928 200 16.54 (') 1448159376 Towels and mats for Sta 1 100 0501 4928 200 16.54 ::r 1448164259 Towels and mats for Sta 3 100 0501 4928 200 18.28 3 (1) 1448164271 Weekly Lake Mats -11 /17 /16 100 0202 4928 400 5.16 ::::s 1448166335 Towels and mats for Sta 2 100 0501 4928 200 16.54 -)> 1448171203 Towels and mats for Sta 1 100 0501 4928 200 16.54 Total for Check 00293007 107.88 00293008 01-Dec-16 @00005241 Aramar1< Uniform Services Inc 17128219 Lake Dock Jacket 100 0202 4928 400 26.99 00293009 ARB Inc 49904700-14 Closing Balance Refund, Deposit 49904700-14 510 8120 824.37 00293010 @00010111 AT&T 8829166 Group bill 10/06 -11/05/16 100 0106 3310 100 -575.56 8831074 BAN 939102654210/06/16-11/05/16 275 0470 2310 300 19.79 (.. 8838339 9391026536: WTP modem line 858/486-0228 510 I» 0402 3310 300 19.78 ::::s 8838340 858-486-3210 OPP Porter House Line -11/16 100 0205 3310 400 55.58 C I» 8838341 858-486-4810 PCPA Long Distance Line 11/16 100 0204 3310 400 38.77 '< 8838342 Fleet Modem: BAN 9391026540 611 0413 3310 300 19.85 .... 0 8838351 9391026566 -Sta 1 alarm 100 0501 3310 200 73.52 N 8838585 858-391-0248 OPP Train Depot Line -11/16 100 0205 3310 400 55.58 0 8839330 9391053607 -Lake Poway Phone -11/2016 100 0202 3310 400 55.84 .... ..... 8860852 Network -Public Works -11/16 100 0106 2200 100 415.45 S" 8860854 Network-Poway Center Pert. Arts -11/16 100 0106 2200 100 415.45 3 8860856 Network -FS2, FS3, Old Poway Park -11/16 100 0106 2200 100 1,246.35 ::i:t: Total for Check 00293010 1,840.40 .... Noo293011 01-Dec-16 @00011502 BrainShine 3900 Additional Costs for Initial Comm Serv Guide 100 0013 1799 100 900.00 .s:i,. Register of Demands Page 2 of 10 0 Warrants From 11/28/2016 -12/2/2016 -Check N .s:i,. Number Date PaI,_ee!Vendor Invoice Comment Fund OrG,.n Acct PTOG,. Check Amt 00293012 01-Dec-16 @00011051 California Safety Products 2016-233 Wrhse: Hats (25); T-shirts (36) 100 8189 626.35 00293013 @00010348 Chemtrade Chemicals US LLC 91963915 FY 2016/2017 Alum (dry tons) 510 0402 4502 300 3,607.95 --·---·------------- 00293014 @00000539 City Treasurer 1000182270 Dispatch paging for 7/1/16 to 9/30/16 100 0501 4106 200 47,091.00 00293015 @00002830 Costco Wholesale 775134495 Park & Rec Advisory Comm Meetings Supplies 100 0200 3140 400 21.98 00293016 @00006428 Garnishment Recipient PPE 11 /20/16 Payroll Garnishment 100 8620 105.29 00293017 @00000813 Cox Communications 62872701-11/16 Cable TV/ Internet Group Bill -November 2016 100 0106 2200 100 438.63 6918601-11/16 Cable TV -Fire Station 3 -Nov 2016 100 0106 2200 100 9.57 Total for Check 00293017 448.20 00293018 01-Dec-16 @00011208 CPS HR Consulting SOP42881 Customer Service Tech Written Exams 100 0101 4934 100 2,040.50 00293019 @00004009 CWEA 34084112/31/16 Matt Thompson: Mmbrshp renew #340841, 12/3 520 0405 4924 300 172.00 00293020 @00010127 Dave's Sport Sales & Screenprinting 14555 Pool Staff Uniforms 100 0203 4928 400 492.60 14557 Pool Staff Uniforms 100 0203 4928 400 319.14 14560 City of Poway Branded Apparel 100 0306 4928 100 327.24 14560 City of Poway Branded Apparel 100 0301 4928 100 409.32 Total for Check 00293020 1,548.30 00293021 01-Dec-16 @00011532 Delta Dental Insurance Company BE001915997 Dental Insurance Premiums -HMO -December 100 8727A 1,031.85 00293022 @00011531 Delta Dental of California BE001914490 Dental Insurance Premiums -PPO -December 100 8727A 15,097.28 00293023 @00005838 ElderHelp of San Diego OCT-2016 FY16-17 HomeShare & Comm. Connections Pr 5961J 5000P 1799 600 6,780.16 00293024 @00011142 Eye/Comm, Inc. 49663 FY16/17 Extended Public Noticing & Printing/M 100 0301 4120 100 261.23 00293025 @00006933 Fastenal Company CAPOW39595 Wrhse: Padlocks (36) 100 8189 569.59 00293026 @00001467 FedEx Kinko's 2702000011035 Posters for Open House 100 0502 4904 200 384.43 00293027 @00001144 Ferguson Waterworks 0575137 Water Dist: fiberglass adhesive; hardware 510 0404 4760 300 151.78 0576137 Wrhse: Saddle (2) 510 8189 245.98 Total for Check 00293027 397.76 00293028 01-Dec-16 -----Fitzpatrick Construction 49907100-34 Closing Balance Refund, Deposit 49907100-34 510 8120 791.23 ~00293029 @00001085 Garnishment Recipient PPE 11 /20/16 Payroll Garnishment 100 8620 199.77 E 00293030 @00010652 Garcia CL West Inc. 10261146 Armored car service -December 2016 100 0106 4120 100 456.55 ~ 00293031 @00010003 Goldfarb & Lipman LLP 121243 Legal Services: CHW Hillside Village Ltd. P'ship 416 0309 17028 600 125.00 121244 Twin Peaks AH Legal Services 59898 5000P 17028 600 1,250.00 -0 121245 Legal Consulting-Oak Knoll Affordable Housing 59258 5000P 17028 600 1,989.00 N Total for Check 00293031 3,364.00 0 -....,.00293032 01-Dec-16 @00005909 GovConnection, Inc. 54285442 Network Fiber Optic Cable 100 0104 4760 100 25.32 s-54312614 Veritas Backup Exec Software Maintenance 100 0104 4120 100 1,886.02 Total for Check 00293032 1,911.34 3 =l:t:00293033 01-Dec-16 @00001207 Grainger Inc 9280437600 Wrhse: Duct Tape (12rolls) 100 8189 149.43 N 9284171122 Wrhse: Rapid Pipe Wrench (qty 2) 100 8189 79.38 9285942281 CREDIT Ref# 9280437600 100 8189 -12.45 UI Register of Demands Page 3 of 10 0 Warrants From 11/28/2016-12/2/2016 -Check N .1:1,. Number Date Pa~ee/Vendor Invoice Comment Fund Ors.n Acct Pros. Check Amt 00293033 01-Dec-16 @00001207 Grainger Inc 9286300216 CREDIT Ref# 9280437600 100 8189 -136.98 Total for Check 00293033 79.38 00293034 01-Dec-16 @00005835 Hach Company 10196476 WTP wet lab: chemkey (mono-chlor, free ammo 510 0402 4760 300 105.51 10197385 5440001 CL 17 Free Chlorine Process Analyzer 51 O 0402 4760 300 3,941.60 Total for Check 00293034 4,047.11 00293035 01-Dec-16 @00001502 Hinderliter, dellamas & Associates 0026186-IN Sales Tax Contract & Audit Services 4th Qtr 20 100 0103 1799 100 900.00 0026186-IN Sales Tax Contract & Audit Services 4th Qtr 20 100 0103 7131 1000 16,746.57 Total for Check 00293035 17,646.57 00293036 01-Dec-16 @00001645 Home Depot Commercial Account 2222395 Material for ventilation props for training 100 0501 4799 200 499.63 7220143 Wrhse: 941b Portland Cement (40bgs) 100 8189 360.51 7220152-2016 WW Collection: ABS cement; misc. supplies 520 0405 4760 300 98.40 Total for Check 00293036 958.54 00293037 01-Dec-16 @00011032 Inventive Resources Inc. 251069 WW Collection: MOE sewer odor filter system 520 0405 4760 300 700.60 251070 WW Collection: MOE filter replace cartridges 520 0405 4760 300 355.00 Total for Check 00293037 1,055.60 00293038 01-Dec-16 @00001341 Kaiser Foundation Health Plan Inc 104676-1216 Kaiser Medical -Dec 2016 100 8720C 4,148.60 104676-1216 Kaiser Medical -Dec 2016 100 87208 57,895.12 Total for Check 00293038 62,043.72 00293039 01-Dec-16 @00005310 Kimley-Horn and Associates, Inc 8426971 Poway Signal Synchronization Project 1341A 1000P 1714D 600 1,017.98 8426973 FY16-17 As-Needed Traffic Engineering Servic 100 0307 1714D 100 11,653.41 8426974 FY16-17 As-Needed Traffic Engineering Servic 275 0470 1714D 300 539.92 8575648 Change Order#3 -Traffic Signal Synchronizatio 1341A 1000P 1714D 600 624.30 8575650 FY16-17 As-Needed Traffic Engineering Servic 100 0307 1714D 100 9,808.79 (.. 8575651 FY16-17 As-Needed Traffic Engineering Servic 275 0470 1714D 300 1,692.92 I» ::s Total for Check 00293039 25,337.32 C: I» ,c! 00293040 01-Dec-16 -----Kosiba, David 41314800-26A Closing Balance Refund, Overpayment 413148 510 8120 121.00 ..a. 00293041 @00001518 Liebert Cassidy Whitmore 1431036 Professional Services Rendered through 10/31/ 100 0101 17028 100 1,680.00 1431037 Professional Services Rendered through 10/31/ 100 0101 17028 100 5,172.00 N Total for Check 00293041 6,852.00 0 ..a. """"00293042 01-Dec-16 @00004118 Life-Assist, Inc. 773717 Medical supplies 100 0503 4740 200 1,982.59 ;-773735 Medical supplies 100 0503 4740 200 475.58 3 773757 Medical supplies 100 0503 4740 200 1,363.64 :i:t 774043 FB1550EMS -Pelican EMS case, Orange 100 0503 6124 200 145.00 ..a. N 774328 FB1550EMS -Pelican EMS case, Orange 100 0503 6124 200 -145.00 en Register of Demands Page 4 of 1 O 0 Warrants From l l/28/2016-12/2/2016 -Check N .,:. Number Date Paf.eelV endor Invoice Comment Fund OrG,.n Acct PTOG,. Check Amt Total for Check 00293042 3,821.81 00293043 01-Dec-16 @00011258 Loperena, Andy FIREPREVENT1 Tuition Reimbursement -Fire Prevention 1 100 0101 4926 100 189.00 HEALTH101 Tuition Reimbursement -Health 101 100 0101 4926 100 221.99 Total for Check 00293043 410.99 00293044 01-Dec-16 @00006713 Mallory Safety & Supply LLC 4172050 Gas monitor parts and repair 100 0501 4308 200 237.60 00293045 @00010287 Matheson Tri-Gas, Inc. 14373801 Water Dist: Victor torch repair 510 0404 4760 300 53.25 00293046 @00001673 McDougal Love Eckis Boehmer & Foley 91128 Professional services through 10/31/16 100 0012 1702C 100 829.50 91129 Professional services through 10/31/16 -Retain 100 0012 1702A 100 12,000.00 91140 Professional services through 10/31/16 100 0012 1702C 100 1,744.00 91141 Professional services through 10/31/16 100 0012 1702C 100 296.00 91142 Professional services through 10/31/16 100 0012 1702C 100 256.00 Total for Check 00293046 15,125.50 00293047 01-Dec-16 @00011306 Moriarty, Reid ENTXMAS1NPARK16 Entertainment for Christmas in the Park DEC 20100 0205 4120 400 125.00 00293048 @00011262 Moylan, Thomas D3 CERT 45141 Tom Moylan: D3 certification, 11/17/16, #45141 510 0401 4924 300 120.00 00293049 Murphy, Nicole REIMB 110116 Reimbursement: Housing Properties Title Reper 416 0309 4120 100 195.00 REIMB 110116 Reimbursement: Housing Properties Title Reper 100 0300 4120 100 195.00 Total for Check 00293049 390.00 00293050 01-Dec-16 @00000775 Office Depot Business Services Division 880643978-001 Office Supplies -PCPA 100 0204 4710 400 182.28 881347482-001 2017 Calendars for Building 100 0303 4710 100 61.41 881921450-001 OPP Office Supplies -Laminating Sheets 100 0205 4710 400 84.21 881921565-001 OPP Office Supplies -Paper Shredder 100 0205 4710 400 74.51 881949812-001 CP Office Supplies & Winter Festival Supplies 100 0208 4760 400 154.90 881949812-001 CP Office Supplies & Winter Festival Supplies 100 0208 4710 400 45.88 881949861-001 Winter Festival Craft Supplies 100 0208 4760 400 1.73 c.. Total for Check 00293050 604.92 D, ~ 00293051 01-Dec-16 @00005131 OfficeTeam 47166132 Temporary Services -Elizabeth Vegter 100 0102 1510 100 928.08 ~ 00293052 @00002007 Pacific Pipeline Supply 310746 Water Dist: Romac shell cutters, 1", 3/4" 510 0404 4760 300 696.60 ...a,00293053 @00010906 PCM-G 898979880101 Dell Advanced Computer -Part #40279126 611 0108 61228 100 1,815.48 0 899522860101 Dell U3415W Monitor 611 0108 61228 100 61,935.43 N Total for Check 00293053 63,750.91 0 ..a. ...... 00293054 01-Dec-16 @00007109 Pinpoint Pest Control Co. Inc. 376563 11/7/16: 16240 Ave Florencia; remove bees 510 0401 4120 300 95.00 ::;: 376564 11n/16: 13367 Calle Colina; remove bees 510 0401 4120 300 95.00 C1) ------------~- 3 Total for Check 00293054 190.00 ::f:I: ...a,00293055 01-Dec-16 @00000173 Poway Center for the Performing Arts Foundation 11212016 Foundation ticket sales transfer-PCPA 100 8641 5,327.00 Noo293055 @00002702 Poway Firefighters Association DUES PE11/20/16 Fire Association dues for PPE 11/20/16 100 8615 1,844.92 ...... Register of Demands Page 5 of 10 0 Warrants From 11/28/2016-12/2/2016 -Check N .Iii,, Number Date Pa[.ee!Vendor Invoice Comment Fund OrfJ..n Acct Profl.. Check Amt 00293057 01-Dec-16 @00002742 Poway Senior Center 767 Phone/Cable reimbursement 11 /15/16 -12/14/1 100 0106 3310 100 334.33 00293058 @00007106 Prast, Nancee NP.REIMB.1123.2 Reimb for SVP water and first aid kits 1160A 1000P 4760 600 75.56 NP.REIMB.112316 Reimb for retirement gift for SVP 1160A 1000P 4904 600 48.06 Total for Check 00293058 123.62 00293059 01-Dec-16 @00010911 R & B Pinto Properties LLC LKCONNOV16-2016 Weekly Concession Pmnt Nov 16-20 2016 100 8647 2,412.11 00293060 @00006635 Rasmuson Appraisal Services 15640-1 Espola Road Pedestrian Improvement Project 12010A 1000P 1726 600 1,800.00 00293061 @00006488 RBF Consulting 960857 Espola Road Safety Improvement Project 12010A 1000P 1799 600 561.88 00293062 @00011172 Rogers, Anderson, Malady & Scott, LLP 52830 Fiscal Year 2015-16 Audit Progress Billing 416 0309 1704 100 2,000.00 52830 Fiscal Year 2015-16 Audit Progress Billing 100 0100 1704 100 18,000.00 Total for Check 00293062 20,000.00 00293063 01-Dec-16 @00002238 San Diego Business Journal 1 YR SUBSCRIPT! Subscription renewal-1 Yr. 100 0014 4924 100 79.00 00293064 @00002290 San Diego County Water Authority 1016-11 OCT 2016: water deliveries and charges 510 0402 2710C 300 372,346.16 1016-11 OCT 2016: water deliveries and charges 510 0402 7647 300 -1,320.60 1016-11 OCT 2016: water deliveries and charges 510 0402 2710A 300 701,688.00 1016-11 OCT 2016: water deliveries and charges 510 0402 2710B 300 94,458.00 Total for Check 00293064 1,167,171.56 00293065 01-Dec-16 @00002312 San Diego Gas & Electric/Sundry 3150777677-1116 Group Sundry Bill 100 0205 2110 400 344.20 3150777677-1116 Group Sundry Bill 100 0418 2110 300 21.02 3150777677-1116 Group Sundry Bill 275 0470 2120 300 1,980.76 3150777677-1116 Group Sundry Bill 275 0470 2130 300 26,297.77 Total for Check 00293065 28,643.75 00293066 01-Dec-16 @00011389 SD Party Rentals 3306-A Rental Items Per Quote 3306, Christmas in the 100 0205 4936 400 1,243.34 00293067 Smith, Dan G11-0004 Security Release for G 11-0004 763 0399 5980 100 294.00 G11-0004 Security Release for G 11-0004 762 0399 5980 100 5,070.00 c... Total for Check 00293067 5,364.00 D) ~ 00293068 01-Dec-16 -----Southland Home Mortgage II 32902700-37 Closing Balance Refund, Overpayment 329027 510 8120 83.12 ~ 00293069 @00005200 SQS Video Communications 20161193 Telecasting -Technical Services -November 20100 0106 4120 100 400.00 ..a. 00293070 @00005003 State Fire Training CFM1-WlNDER 16 Recertification -Ca Fire Mechanic Level 1 Wind 611 0413 3140 300 65.00 ,?00293071 @00010209 Stryker Sales Corporation 2048729 Patient gurney parts and repair 100 0503 4308 200 741.23 ~00293072 @00006453 Thatcher Company of California, Inc. 241585 FY 2016/2017 Chlorine 510 0402 4502 300 2,520.00 ..a. 00293073 @00010706 Toshiba Business Solutions 13242878 Copiers 10/25/16-11/24/16 100 0106 4308 100 1,003.49 00293074 @00010881 Tupas, Francis XMASINPARKPHOT Christmas in the Park 2016 Photography w/Sant 100 0205 4120 400 1,125.00 S° 00293075 @00011518 U.S. Bank Corporate Payment System-LG 02550914-11/16 Calcard 11/16-DR 100 0013 1430 100 -544.00 3 02550914-11/16 Calcard 11 /16-DR 100 0013 1430 100 25.00 =It 02550914-11/16 Calcard 11/16-DR 100 0013 4120 100 268.84 ..a. N 02550914-11/16 Calcard 11/16-DR 100 0100 1430 100 15.00 3535-11/16 Nuts & Bolts; New Law & Elections Seminar 100 0011 3140 100 605.54 Cl) Register of Demands Page 6 of 10 0 Warrants From 11/28/2016-12/2/2016 .... Check N .1:1,,, Number Date Paj,,ee!Vendor Invoice Comment Fund OrlJ,.n Acct PrOlJ,. Check Amt Total for Check 00293075 370.38 00293076 01-Dec-16 @00011517 U.S. Bank Corporate Payment System-PW 0002 2960 11/16 Fleet:ASE 8ooks;#18 8edliner;#907 Tow;#4 Ru 611 0413 3140 300 327.59 0002 2960 11/16 Fleet:ASE 8ooks;#18 8edliner;#907 Tow;#4 Ru 611 0413 4312 300 415.00 0002 2960 11/16 Fleet:ASE 8ooks;#18 8edliner;#907 Tow;#4 Ru 611 0413 4312 300 135.00 0002 2960 11/16 Fleet:ASE 8ooks;#18 8edliner;#907 Tow;#4 Ru 611 0413 4799 300 343.00 --------- Total for Check 00293076 1,220.59 00293077 01-Dec-16 @00011516 U.S. Bank Corporate Payment System-SS 455679376-1116 SSD credit card charges -November 2016 100 0501 3130 200 280.00 -~-·----·--·---··-·---- 455679376-1116 SSD credit card charges -November 2016 100 0502 4904 200 118.80 455679376-1116 SSD credit card charges -November 2016 100 0501 4922 200 1,125.76 455679376-1116 SSD credit card charges -November 2016 100 0501 1430 200 174.25 455679376-1116 SSD credit card charges -November 2016 100 0501 4924 200 354.42 455679376-1116 SSD credit card charges -November 2016 100 0501 4750 200 278.04 455679376-1116 SSD credit card charges -November 2016 11818 1000P 1430 600 766.35 455679376-1116 SSD credit card charges -November 2016 100 0504 4937 200 1,374.52 455679376-1116 SSD credit card charges -November 2016 100 0502 4924 200 55.00 455679376-1116 SSD credit card charges -November 2016 100 0501 4304 200 67.90 455679376-1116 SSD credit card charges -November 2016 100 0500 1430 200 73.29 455679376-1116 SSD credit card charges -November 2016 100 0502 4922 200 128.85 455679376-1116 SSD credit card charges -November 2016 100 0501 4308 200 30.22 455679376-1116 SSD credit card charges -November 2016 100 0501 4120 200 189.92 455679376-1116 SSD credit card charges -November 2016 1187A 1000P 1430 600 248.04 455679376-1116 SSD credit card charges -November 2016 100 0502 3140 200 440.00 Total for Check 00293077 5,705.36 00293078 01-Dec-16 @00011504 Union Bank 1233 3004 1116 Robert J. Manis Credit Card 100 0300 1430 100 31.50 00293079 1012500008-1116 Credit card charges -M Sanchez 100 0504 4937 200 4,132.97 ~00~93080 11631226-11/16 Visa charges 100 0014 1430 100 19.00 --··--· -------------::::, 11631226-11/16 Visa charges 100 0010 1430 100 121.49 C I» Total for Check 00293080 140.49 ~ ..a.00293081 01-Dec-16 @00011504 Union Bank 11669960-11/16 Visa charges 611 0108 61228 100 1,899.14 0 11669960-11/16 Visa charges 100 0103 4822C 100 534.28 N 11669960-11/16 Visa charges 100 0101 1799 100 435.20 0 .... ...... 11669960-11/16 Visa charges 100 0100 1430 100 475.85 S' Total for Check 00293081 3,344.47 3 00293082 01-Dec-16 @00010879 United Concordia Dental Plans of CA 110615726 United Concordia Premiums -Final Adj -Nov 2 100 8727 114.71 ~ .... 110615726 United Concordia Premiums -Final Adj -Nov 2 100 87278 353.10 N Total for Check 00293082 467.81 co Register of Demands Page 7 of 1 O 0 Warrants From l l/28/2016-12/2/2016 -Check N ~ Number Date PaJ:,.ee!Vendor Invoice Comment Fund Ors.n Acct Pros. Check Amt 00293083 01-Dec-16 @00011486 Utility Cost Management LLC 21927 UCM Power bill audit -savings share 510 0402 2140K 300 3,496.38 21927 UCM Power bill audit -savings share 100 0418 2110 300 164.16 ---·· 21927 UCM Power bill audit -savings share 100 0205 2110 400 342.91 21927 UCM Power bill audit -savings share 510 0402 2110 300 51.35 Total for Check 00293083 4,054.80 00293084 01-Dec-16 @00003270 Verizon Wireless 9774927423 SSD cell phones 100 0500 2200 200 76.02 9774927423 SSD cell phones 100 0501 3311 200 56.70 9774927423 SSD cell phones 100 0500 3311 200 65.86 9774927423 SSD cell phones 100 0502 2200 200 38.01 9774927423 SSD cell phones 100 0502 3311 200 50.76 9774927423 SSD cell phones 100 0503 2200 200 304.08 9774927423 SSD cell phones 100 0504 3311 200 0.66 9774927423 SSD cell phones 100 0504 2200 200 38.01 Total for Check 00293084 630.10 00293085 01-Dec-16 @00003270 Verizon Wireless 9775665280 Field / Mobile Broadband Data -November 201 100 0104 2200 100 38.01 00293086 @00004427 Vining Wholesale Lighting Supply 58222 PCPA House Lighting 100 0204 4760 400 95.04 00293087 @00004728 West Coast Safety Supply 153021730 wrP: refill SCBA air bottles (2) 510 0402 4750 300 72.52 00293088 @00002934 Winder, Craig ASE T1/T6 2016 Reimbursement -ASE T1 and T6 Exam 611 0413 4924 300 74.00 00293089 @00011173 Xcel igent Inc. 281618 CDX Direct Plus; CDX Pro Pkg 100 0014 1799 100 1,800.00 00293090 02-Dec-16 -----12250 CROSTHWAITE CIRCLE LLC 3178101600-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 330.94 00293091 12305 CROSTHWAITE LLC 3172807000-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 703.26 00293092 13630 DANIELSON STREET LLC 3178103100-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 496.42 00293093 13821 DANIELSON LLC 3230922300-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 289.58 00293094 6182 REVOCABLE TRUST 12-03-12 3178103200-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 248.21 00293095 ACE INVESTMENT ENTERPRISES L P 3230922100-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 248.21 C.. 00293096 ADVANCED MACHINING LLC 3172806500-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 703.26 ~ 00293097 AFORTUNADO PARTNERS LLC 3234822200-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 179.95 C: 00293098 B YOUNG PROPERTIES LLC 3230922800-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 289.58 ~ 00293099 BCD HOLDINGS LLC 3172807100-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 248.21 ..,a.00293100 BEESEL Y FAMILY TRUST 07-11-11 3172807200-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 248.21 .?00293101 BIXBY LAND CO 3172807300-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 2,109.78 ~00293102 CALIFORNIA PROSPECT PLACE LLC 3230921700-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 579.15 ~00293103 CAREY 2002 FAMILY TRUST 05-20-02 3230921800-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 827.37 00293104 CHCT PROPERTIES LLC 3178103800-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 703.26 S-00293105 ·------------ CLARK C AMANDA G REVOCABLE 1996 TRUST 09-3178103200-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 248.21 3 00293106·--COHU INC 3172805600-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 6,825.77 ~-----· -· 00293107 CREST PARTNERS POWAY ONE DANIELSON LLC 3234801600-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 2,137.91 Noo293108 3234801600-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 314.40 00293109 CROSTHWAITE CIRCLE LLC 3172805700-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 2,192.51 ..a. Register of Demands Page 8 of 10 0 Warrants From JJ/28/2016-12/2/2016 0 Check -N ~Number Date PaI_ee!Vendor Invoice Comment Fund Orin Acct Pro8. Check Amt 00293110 02-0ec-16 -----CROSTHWAITE PROPERTIES LLC 3178101300-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 289.58 -~--·-----.. ·---------·· 00293111 CULO LLC 3234822900-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 267.65 --------·---- 00293112 DEPUTY SHERIFFS ASSOCIATION 3230922400-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 289.58 00293113 DEVANTI LLC 3234802300-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 112.93 00293114 DOS MOLSON LLC 3178101500-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 372.31 00293115 ENTIRELY RANDOM HOLDINGS LLC 3234802100-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 286.69 -----~-- 00293116 EXECUTIVE DESK CO LLC 3230922600-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 289.58 00293117 FERRARI JOAN A TRUST 10-15-07 3178101400-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 144.79 -------------------- 00293118 FLORES FAMILY TRUST 08-15-0 3234823000-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 199.39 00293119 FOSTER MICHAEL J 3178102900-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 289.58 00293120 GATLEY PROPERTIES LLC 3234801600-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 691.68 00293121 GHIANNI BUONO J & CAROL A 3234811400-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 137.71 00293122 GHIANNI BUONO J&CAROL A 3234811400-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 537.78 00293123 GILDRED DEVELOPMENT CO 3178103600-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 661.89 00293124 GLAZER GORDON S LIVING TRUST 06-10-97 3178101700-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 330.94 00293125 GOVERNMENT EMPLOYEES INSURANCE CO 3234811100-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 8,521.87 00293126 HALLE PROPERTIES LLC 3230922200-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 289.58 00293127 HARTMAN FAMILY TRUST 3178101200-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 165.47 00293128 HCPLS POWAY I LLC 3235000700-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 1,282.42 00293129 3235001500-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 3,764.52 00293130 3235001600-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 2,688.93 00293131 3235001700-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 1,116.95 00293132 3235001900-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 1,820.20 00293133 HETZLER JAMES R&BARBARA A TRUST 02-27-78 3230922700-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 289.58 00293134 HIS COMPANY INC (OBA HISCO INC) 3172807500-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 455.05 00293135 IEC PROPERTIES LLC 3234822500-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 267.65 00293136 JOSAM PROPERTIES LLC 3178102800-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 372.31 ~00293137 JUSTUS ENTERPRISES INC 3178101800-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 330.94 ~ 00293138 JVK HOLDINGS LLC 3178100500-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 144.79 ~ 00293139 KUCERA CHILDRENS TRUST 06-21-91 3178100500-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 144.79 00293140 LABARBERA JOHN F&GINA M FAMILY TRUST 08-0 3178103000-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 330.94 000293141 LUCKY HOLDINGS LLC 3230923700-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 481.94 N00293142 3230923800-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 221.32 ~00293143 MH PROPERTIES LLC 3230922900-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 289.58 ""'oo293144 -~---------- MITZIM PROPERTIES INC 3178100900-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 330.94 ;-00293145 MOXIE PACIFIC POWAY LLC 3172805800-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 1,116.95 3 00293146 MUNSON DAVID G&DEBORAH D LIVING TRUST 01-3234802200-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 56.47 ::i:l:00293147 MUTUAL TRADING CO INC 3172803500-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 1,241.05 ~00293148 NGO FAMILY TRUST 09-23-05 3230922500-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 144.79 N00293149 NGO REVOCABLE TRUST 12-29-05 3230922500-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 144.79 ..a. Register of Demands Page 9 of 10 ..a. Warrants From 11/28/2016 -12/2/2016 0 Check -N ~Number Date Paj,,ee!Vendor Invoice Comment Fund Or1.n Acct Pro8. Check Amt 00293150 02-0ec-16 -----NICHOLAS FAMILY TRUST 02-19-98 3178101400-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 144.79 00293151 OCEAN PARK HOTELS P WY LLC 3234812000-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 1,183.13 00293152 OLAES PROPERTIES LLC 3234811300-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 537.78 00293153 ONE POWAY PARTNERS 3234801900-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 161.34 00293154 PG V PROPERTIES LLC 3234822600-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 240.35 00293155 PAGUAY HABIB LLC 3234800300-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 76.45 00293156 PAGUAY LANDAU LLC 3234800300-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 68.53 00293157 PAGUAYVENTURE LP 3234800300-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 296.60 00293158 3234800300-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 468.52 00293159 PARKWAY CENTRE ASSOCIATES LLC 3172806600-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 1,530.63 00293160 PARKWAY COMMERCE CENTER LLC 3172803700-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 1,282.42 00293161 3172807700-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 910.11 00293162 3172807800-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 1,654.73 00293163 PIERCEY FAMILY TRUST 11-10-00 3234802200-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 56.47 00293164 PINNACLE DIVERS LLC 3178100400-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 496.42 00293165 POWAY DANIELSON LLC 3234822000-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 2,564.84 00293166 POWAY OFFICE ASSOCIATES LLC 3178102400-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 579.15 -~---------- 00293167 POWAY-STOWE PROPERTIES LLC 3172806800-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 1,696.10 00293168 PROFFUTI LP 3172803600-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 1,075.58 00293169 R R R INVESTMENTS LLC 3172807900-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 496.42 00293170 RHR LLC 3234802000-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 345.02 00293171 RICE FAMILY TRUST 3178101200-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 165.47 00293172 RIF II-FIRST AMERICAN WAY LLC 3234800400-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 951.47 00293173 RUTLEDGE FAMILY TRUST 12-23-92 3234801800-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 222.15 00293174 SW DANIELSON LLC 3234822400-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 105.08 00293175 SAN DIEGO COUNTY CREDIT UNION 3230922000-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 372.31 00293176 SAN DIEGO GAS&ELECTRIC CO 3178103300-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 868.74 ~00293177 SAN DIEGO INCOME PROPERTIES LLC 3172804800-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 2,895.78 ~ 00293178 3172804800-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 741.49 ~ 00293179 SAN MIGUEL VALLEY CORP 3234801000-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 1,613.36 00293180 3234801400-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 1,241.05 000293181 3235001200-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 3,888.62 N00293182 SANMIGUEL VALLEY CORP 3234810300-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 1,985.67 ~00293183 SHULTZ REAL ESTATE LLC 3178101900-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 289.58 ...... 00293184 3178103700-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 1,116.95 S"00293185 SISK LLC 3178102300-F Final Assessment Refund CFO #88-1 APN#317 335 2001 5740 700 496.42 3 00293186 SLOUGH POWAY 11 LLC 3234821200-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 910.11 -~~~-------·---·- =1:1:00293187 SORRENTO WEST PROPERTIES INC 3234801100-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 2,151.15 ~00293188 3234801200-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 2,730.30 N-----------:------· -----~----- 00293189 3234801300-F Final Assessment Refund CFO #88-1 APN#323 335 2001 5740 700 1,613.36 ..a. Register of Demands Page 10 of 10 N Warrants From ll/28/2016-12/2/2016 9. Check N ,1t,.Number Date Payee/Vendor Invoice 3234811600-F 00293190 02-Dec-16 -----SORRENTO WEST PROPERTIES INC 00293191 SOUTHWEST BAPTIST CONFERENCE FOUNDATIO 3234822300-F --------------~· 00293192 TCG PROPERTIES LLC 3172808000-F 00293193 00293194 00293195 00293196 00293197 00293198 00293199 00293200 00293201 TOR INVESTMENTS LP 3172807 400-F TORAY MEMBRANE US A INC 3172806000-F -----------------~ 3172806100-F TRAFECANTY THOMAS B TRUST 12-08-03 3234811200-F 3234811500-F UK DANIELSON LLC 3172802100-F WALTON/GREENLAW POWAY HOLDINGS VI LLC 3172804700-F WELLS LLOYD GIFT TRUST 11-24-87 3234811000-F YOUNG B PROPERTIES LLC 3234810200-F Comment Fund Final Assessment Refund CFD #88-1 APN#323 335 Final Assessment Refund CFD #88-1 APN#323 335 Final Assessment Refund CFD #88-1 APN#317 335 Final Assessment Refund CFD #88-1 APN#317 335 Final Assessment Refund CFD #88-1 APN#317 335 Final Assessment Refund CFD #88-1 APN#317 335 Final Assessment Refund CFD #88-1 APN#323 335 Final Assessment Refund CFD #88-1 APN#323 335 Final Assessment Refund CFD #88-1 APN#317 335 Final Assessment Refund CFD #88-1 APN#317 335 Final Assessment Refund CFD #88-1 APN#323 335 Final Assessment Refund CFD #88-1 APN#323 335 --------------------------- 00293202 2 U ANT AS NI D LLC 3172807600-F Final Assessment Refund CFD #88-1 APN#317 335 Orgn Acct Prog 2001 5740 700 2001 5740 700 2001 5740 700 2001 5740 700 2001 5740 700 2001 5740 700 2001 5740 700 2001 5740 700 2001 5740 700 2001 5740 700 2001 5740 700 2001 5740 700 2001 5740 700 Federal Home Loan Bank 11-29-19 Maturity 100 8223 00904064 29-Nov-16 @00000248 Union._B_a_nk _______________ 3_13_0_AA2 __ H_O _________________ _c ___________ _ 3130AA2HO Federal Home Loan Bank 11-29-19 Maturity 100 8223A Check Amt 3,392.20 ---- 105.08 ·--··--- 165.47 992.84 1,241.05 ----------- 124.10 703.26 579.15 1,241.05 1,530.63 2,151.15 1,365.15 537.78 1,000,000.00 ·-----~ --- -2,850.00 Total for Check 00904064 997,150.00 (.. I» :::, C: I» ~ ..a. 0 N 0 ..a. ...... S' 3 =1:1: ..a. N Register Total 2,665,564.79 Director of Administrative Services Approved __ ,.,.,_]hJ.,.~~---V--________ _ Date~ ...... l .... ~-+--'-1~.a...., ......... '----~ ..a. The City of Poway Director of Administrative Services Submits the Following Register of Run Date: 09-Dec-16 w Demands for the period 12/5/2016 -12/9/2016 and Recommends its Ratification/Approval: Page: 1 of 12 0 ..... N .,:. Check Number Date PaJ:_ee!Vendor Invoice Comment Fund OrG_n Acct ProG, Check Amt 00293203 09-Dec-16 @00005371 AO Reed & Co 270449 As needed plumbing repair services 100 0419 4120 300 4,057.06 85522 HVAC Maintenance -Bi-Annual BAS Library 100 0206 4302 400 780.00 86014 HVAC Maintenance -Library 100 0206 4302 400 1,078.66 86015 HVAC Maintenance -PCPA 100 0204 4302 400 2,674.67 86017 HVAC Maintenance -Facilities 100 0419 4302 300 5,477.67 86018 As needed plumbing repair services 100 0419 4120 300 206.00 86301 Kumeyaay: duct cleaning 100 0419 4302 300 1,738.00 Total for Check 00293203 16,012.06 00293204 09-Dec-16 @00004762 Abcana Industries 998600 Chlorine for Pool -11 /22/16 100 0203 4502 400 254.78 00293205 @00010321 Advanced Web Offset, Inc. 16-2895 Poway Progress Printing 100 0205 4922 400 300.00 00293206 @00010413 AEP California LLC INV0015854 Parts 611 0108 61228 100 3,309.62 )1100293207 @00000061 Agricultural Pest Control 405883 Pest Control Services 100 0418 4120 300 855.00 iif 406631 Citywide pest control services 100 0419 4120 300 551.77 n Total for Check 00293207 1,406.77 ::r ~ 00293208 09-Dec-16 @00002106 Airgas USA, LLC 9057730431 WTP: supplied air cylinders (2) refilled 510 0402 4760 300 437.25 a 00293209 @00005671 AmeriGas 3058091520 Propane gas for Sta 2 100 0501 2110 200 1,333.74 aJ00293210 @00010658 Anemos Enterprises, Inc. 101816 Painting of Various City Buildings 3501A 1000P 4120 600 6,100.00 00293211 @00000152 Aramark Refreshment Services 1411417 Refreshment services 100 0106 4760 100 130.72 1411418 Refreshment services 100 0106 4760 100 169.57 1411419 Refreshment services 100 0106 4760 100 844.20 8692624 Filter replacement (4) -Fire Station 100 0106 4760 100 269.96 8692626 Filter replacement (5) -City Hall 100 0106 4760 100 356.35 8692844 Filter replacement (2) Public Works 100 0106 4760 100 142.54 c.. 8692847 Filter change (3) -Com Svcs Lake 100 0106 4760 100 210.57 s» ::::s C Total for Check 00293211 2,123.91 s» ,<! 00293212 09-Dec-16 @00005241 Aramark Uniform Services Inc 1448168704 Parks: mats 100 0419 4120 300 60.04 ..a.------------- 1448168705 Parks: mats and uniforms 100 0419 4120 300 1.84 0 N 1448168705 Parks: mats and uniforms 100 0418 4928 300 8.00 0 1448176114 ..a. Towels and mats for Sta 3 100 0501 4928 200 18.28 ...... 1448176118 Wk of 11/24/16 Fleet Uniforms; Mats 611 0413 4928 300 31.63 S" 1448176118 Wk of 11/24/16 Fleet Uniforms; Mats 100 0419 4120 300 31.30 3 1448176119 Meadowbrook: mats 100 0419 4120 300 22.48 =It 1448176120 Wk 11/24/16: CSFW & Mtr Rdrs uniforms 510 0401 4928 300 6.60 ..a. 1448176121 Wk 11/24/16: Util Sys & WTP uniforms; mats 510 0402 4928 300 43.87 N 1448176121 Wk 11/24/16: Util Sys & WTP uniforms; mats 100 0419 4120 300 6.72 ..a. Register of Demands Page 2 of 12 .,:. Warrants From 12!5!2016-12/9/2016 0 Check ..... N .,:.Number Date PaJ:_ee!Vendor Invoice Comment Fund Orin Acct Proi CheckAmt 00293212 09-Dec-16 @00005241 Aramark Uniform Services Inc 1448176121 Wk 11/24/16: Ulil Sys & WTP uniforms; mats 510 0401 4928 300 13.95 1448176122 Facilities: mats and uniforms 100 0419 4928 300 6.10 1448176122 Facilities: mats and uniforms 100 0419 4120 300 4.42 1448176123 Wk 11/24/16: Water Distribution uniforms 510 0404 4928 300 60.61 1448176124 Wk 11/24/16: WW Collect & Recycled uniforms 520 0405 4928 300 85.54 1448176124 Wk 11/24/16: WW Collect & Recycled uniforms 510 0406 4928 300 2.37 1448176125 Streets: uniforms 211 0411 4928 300 119.91 1448176126 Parks: mats and uniforms 100 0419 4120 300 2.58 1448176126 Parks: mats and uniforms 100 0418 4928 300 32.35 1448176127 Parks: mats 100 0419 4120 300 35.33 1448176129 Stormwater: uniforms 231 0412 4928 300 73.85 1448178174 Towels and mats for Sta 2 100 0501 4928 200 16.54 1448178177 PCPA Weekly Mat Service 11/23 100 0204 4928 400 14.78 1448183032 Towels and mats for Sta 1 100 0501 4928 200 16.54 1448187921 Parks: mats 100 0419 4120 300 22.48 1448187922 Wk 12/1/16: CSFW & Mir Rdrs uniforms 510 0401 4928 300 6.60 1448187923 Wk 12/1/16: Ulil Sys & WTP uniforms; mats 510 0401 4928 300 35.95 1448187923 Wk 12/1/16: Util Sys & WTP uniforms; mats 100 0419 4120 300 6.72 1448187923 Wk 12/1/16: Util Sys & WTP uniforms; mats 510 0402 4928 300 34.32 1448187924 Facilities: mats and uniforms 100 0419 4928 300 6.10 1448187924 Facilities: mats and uniforms 100 0419 4120 300 4.42 1448187925 Wk 12/1/16: Water Distribution uniforms 510 0404 4928 300 82.61 1448187926 Wk 12/1/16: WW Collect & Recycled uniforms 510 0406 4928 300 2.37 1448187926 Wk 12/1/16: WW Collect & Recycled uniforms 520 0405 4928 300 61.54 1448187927 Streets: uniforms 211 0411 4928 300 119.91 1448187928 Parks: mats and uniforms 100 0418 4928 300 32.35 1448187928 Parks: mats and uniforms 100 0419 4120 300 2.58 c.. 1448187929 Parks: mats 100 0419 4120 300 35.33 D,I :::, 1448187931 Stormwater: uniforms 231 0412 4928 300 36.53 C: D,I Total for Check 00293212 1,205.44 '< ~00293213 09-Dec-16 @00010111 AT&T 8838338 BAN9391026535 10/10/16 -11/09/16 100 0418 2200 300 17.90 883834311/16 BAN 9391026541 10/10/16-11/09/16 275 0470 2310 300 19.78 N 8838345 Library Alarm Lines (9391026545) 100 0206 3310 400 73.50 0 ..a. ...... 8838346 BAN 9391026546 10/10/16-11/09/16 100 0418 2200 300 19.78 s-8838348 BAN 9391026548 10/10/16-11/09/16 100 0418 2200 300 19.78 883834911/16 BAN 9391026549 10/10/16-11/09/16 264 0422 2200 300 19.78 3 890145611/16 BAN 9391050366 10/20/16 -11/19/16 275 0470 2310 300 1,049.85 ::i:t: ..a. 8911221 BAN 9391026534 10/24/16-11/23/16 100 0418 2200 300 19.75 N 8911222 BAN 939102653810/24/16-11/23/16 100 0418 2200 300 19.75 ..a. Register of Demands Page 3 of 12 Cl'I Warrants From 12/5/2016-12/9/2016 0 Check -N ,flt.Number Date Paiee!Vendor Invoice Comment Fund OrG.n Acct ProG. Check Amt 00293213 09-Dec-16 @00010111 AT&T 8911223 9391026555 -Kumeyaay Fax-11/2016 100 0207 3310 400 143.31 8911229 Comm Park Fax Line (9391026561) 100 0208 3310 400 56.00 8911231 9391026563: WTP fire sprinkler alarm lines 510 0402 3310 300 73.32 8911232 Meadowbrook Alarm Line (9391026564) 10/24-100 0201 3310 400 55.47 8911234 Group Phone bill -9391026567 11/24 100 0106 2200 100 2,820.65 8911237 BAN 939102657010/24/16-11/23/16 100 0418 2200 300 19.75 8911696 Network -City Hall -11 /16 100 0106 2200 100 606.69 Total for Check 00293213 5,035.06 00293214 09-Dec-16 -----Athwal, Iqbal RW10-0154 Security Deposit for ROW #10-0154 762 0399 5980 900 500.00 00293215 @00006936 Aztec Landscaping Inc. 14491L-IN Pomerado Sound wall: irrigation repair 100 0418 4770 300 155.04 14992L-IN Sycamore Creek: irrigation repairs 266 0426 4770 300 79.00 Total for Check 00293215 234.04 00293216 09-Dec-16 -----Barnes, Krista REIMB 112616 Mileage Reimbursement: November 2016 100 0301 3110 100 62.64 00293217 @00002701 BJ's Rentals Inc. 738366-5 Water Dist: 3.2 gals propane fill 510 0404 4760 300 12.10 00293218 @00003870 Bound Tree Medical, LLC 82326569 Medical supplies 100 0503 4740 200 468.53 82327835 Medical supplies 100 0503 4740 200 53.82 82329076 Medical supplies 100 0503 4740 200 91.78 Total for Check 00293218 614.13 00293219 09-Dec-16 @00000692 BSN Sports West 98456190 Junior Rec VB Net 100 0418 4826 300 199.95 00293220 @00000398 Calolympic Safety 356670 Wrhse: Safety Sweatshirts (16) 100 8189 497.66 00293221 @00000519 Childress, Debbora 5111.200-20.16C Fall 2016 Instructor Payment 100 0208 4118 400 1,559.00 00293222 @00007263 Childress-Nichols, Kellie 5121.200-01.16C Fall 2016 Instructor Payment 100 0208 4118 400 286.00 00293223 @00004515 Chillinsky, Michael 110116-113016 Contract plan checks/inspections for Nov 2016 100 0502 4112A 200 54,595.66 00293224 @00005793 Christophiades, Arthur 3013.201-09.16 Fall 2016 Instructor Payment 100 0208 4118 400 1,287.00 00293225 Chua-lmson, Maxi 2011130.001 Deposit Refund -CP -Permit #17769 100 0208 7471 400 159.00 ~00293226 @00000539 City Treasurer 1000183428 FY17/Qtr 2: Penasquitos Sewerage System O& 520 0403 2840 300 131,110.00 ~ 00293227 @00011030 Colantuono, Highsmith & Whaijey, PC 31850 RPTTF Legal Services 17% Share 100 0310 17028 100 236.51 D> 00293228 @00010997 Commercial Aquatic Services 116-5777 Pool repair 100 0419 4120 300 550.48 ~ 00293229 Conestoga-Rovers & Associates RW#10-0199 Security Release for ROW Permit #10-0199 762 0399 5980 900 500.00 000293230 @00000813 Cox Communications 41212502-12/16 City Hall Internet Connection Dec 2016 100 0106 2200 100 1,298.50 N00293231 @00011226 Creative Brain Leaming 6182.250-51.16 Fall 2016 Instructor Payment 100 0208 4118 400 475.20 ~00293232 @00000949 Culligan Water Conditioning 1043734 FY 2016/2017 salt, 50 lb. bags 510 0402 4502 300 423.36 ...... 1047402 FY 2016/2017 salt, 50 lb. bags 510 0402 4502 300 423.36 s-1047674 FY 2016/2017 Water Softener Equipment Rent 510 0402 4120 300 280.00 3 Total for Check 00293232 1,126.72 =It ...a.00293233 09-Dec-16 @00000961 Cutters Edge 112816-7 Equipment repair 100 0501 4308 200 431.21 N00293234 @00000301 D & D Services Inc. 37645 FY 16-17 Dead Animal Removal Services 100 0301 4120 100 2,120.00 ..a. Register of Demands Page 4 of 12 0) Warrants From 12/5/2016-12/9/2016 0 Check .... N ,f:,,.Number Date PaJ:_ee!Vendor Invoice Comment Fund Or1,n Acct Pro1, Check Amt 00293235 09-Dec-16 @00010127 Dave's Sport Sales & Screen printing 14556 Lake & Blue Sky Staff Uniforms 100 0202 4928 400 183.24 14556 Lake & Blue Sky Staff Uniforms 100 0207 4928 400 90.00 Total for Check 00293235 273.24 00293236 09-Dec-16 @00010859 DeHART BACKFLOW 3908 Backflow Prevention Device Annual 263 0421 4120 300 45.00 3908 Backflow Prevention Device Annual 269 0425 4120 300 45.00 Total for Check 00293236 90.00 00293237 09-Dec-16 @00000443 Department of Fish and Wildlife EXTEND-2016 1600-2011-0302-0000-R5 Extend Agreement 231 0412 5730 300 562.00 00293238 @00004897 Diamond Environmental Services 0000883824 Iron Mountain Trail: restroom 100 0418 4120 300 598.73 00293239 Dickhens, Craig 2011134.001 Deposit Refund -OPP -Permit #18112 100 0205 7471 400 200.00 00293240 @00003818 Dion International 01SDl6913 Unit 928: Front Grill 611 0413 4799 300 1,376.11 00293241 @00001070 Dudek & Associates Inc 20166547 Environmental Consulting Services FY15 231 0412 4120 300 1,527.50 00293242 @00003453 EMS Personnel Fund-Calif. EMS Authority P06209-2017 Paramedic card renewal -Page 100 0503 3140 200 200.00 00293243 P21897-2016 Paramedic license renewal -Wadley 100 0503 3140 200 200.00 ... 00293244 @00011100 eScreen Inc. 6864119 Pre-employment drug testing -Nov. 2016 100 0101 4916 100 128.00 00293245 Esho, Kevin RW10-0144 Security Deposit for ROW #10-0144 762 0399 5980 900 500.00 00293246 @00003713 Ewing Irrigation 2510192 Lake Poway: irrigation supplies 100 0418 4770 300 573.53 2543613 Mtr Rdrs: (1) trench shovel 510 0401 4760 300 33.56 2554405 Irrigation supplies 100 0418 4770 300 994.98 Total for Check 00293246 1,602.07 00293247 09-Dec-16 @00006933 Fastenal Company CAPOW39596 Wrhse: Padlocks (36) 100 8189 569.59 00293248 @00000897 FedEx 5-615-55544 Office supplies 100 0503 4710 200 7.55 5-622-91715A Ship contract documents 1767A 1000P 3320 600 27.24 5-622-917159 Customer Services Tech Tests 100 0101 4934 100 68.53 5-622-91715C Purchase & Sale Agreement-Auto Storage Lot 100 0014 3320 100 28.35 5-622-91715D Mailing returned tools 100 0501 4308 200 26.41 c.. Total for Check 00293248 158.08 I» ~ i 00293249 09-Dec-16 @00001144 Ferguson Waterworks 0575408 Wrenches 261 0420 4760 300 88.56 '< 0576075 Water Dist: Cheyenne Trail job -comp union 510 0404 4760 300 22.44 ..a. 0576650 Water Dist: DM work -cap and chains 510 0404 4760 300 157.64 F' Total for Check 00293249 268.64 N 0 ..a. 00293250 09-Dec-16 @00000183 Fleet Pride/Associated Truck Parts 81398617 Unit 28: Thermostat; Purge Valve 611 0413 4799 300 410.76 81413089 ;:; Unit 28: Air Dryer 611 0413 4799 300 431.99 CD Total for Check 00293250 842.75 3 =It 00293251 09-Dec-16 @00011370 Flyers Energy LLC CFS1324489 Fuel: Safety Services 11/01/16-11/15/16 611 0413 3120 300 335.72 ~00293252 @00006907 Good Dog Training School 9019.200-05.16 Fall 2016 Instructor Payment 100 0208 4118 400 2,451.00 1\)00293253 @00001199 Government Finance Officers Association FY16AWARD GFOA Award Application Fee 100 0103 4924 100 580.00 ..a. Register of Demands Page 5 of 12 ....... Wa"ants From 12/5/2016-12/9/2016 0 Check -N ~Number Date Paf..ee!Vendor Invoice Comment Fund OrG.n Acct ProG. Check Amt 00293254 09-Dec-16 @00001207 Grainger Inc 9288517726 Wrhse: Duct Tape (12rolls) 100 8189 149.43 00293255 Guevara, Jay or Melody 32810200-12 Closing Balance Refund, Deposit Return 32810 510 8120 155.16 00293256 @00001157 Haaker Equipment Company C27232 Unit 7: Gaskets; Screen 611 0413 4799 300 173.78 00293257 @00005130 Hanson Aggregates Pacific Southwest, Inc 1735676 25.82 Tons of crushed aggregate 211 0411 4520 300 510.39 00293258 @00005214 Harbor Freight Tools 03311681 Irrigation supplies 100 0418 4760 300 47.65 782033 Tools 100 0418 4760 300 47.65 782348 Tools 100 0418 4516 300 27.11 Total for Check 00293258 122.41 00293259 09-Dec-16 @00005088 Harper & Associates Engineering Inc ENG-5644 Welton Reservoir Rehabilitation Project 1768A 1000P 1714G 600 1,700.00 00293260 @00003690 Hawthorne Power Systems SS100104640 Unit 925: Exhaust Manifold Repair 611 0413 4312 300 6,576.91 00293261 Hazard Construction Co. RW#10-0163 Security Release for ROW Permit #10-0163 762 0399 5980 900 500.00 00293262 @00005791 HD Supply Facilities Maintenance 9150432376 Wrhse: Faucet Stems (10) 100 8189 199.15 9150432377 Wrhse: Coupling (10) 100 8189 134.03 9150502300 Wrhse: Closet Spud (20) 100 8189 160.17 Total for Check 00293262 493.35 00293263 09-Dec-16 @00001603 HD Supply Waterworks G481797 Wrhse: Meter Box (8) 510 8189 285.12 00293264 @00001645 Home Depot Commercial Account 1210676 Templar Hall: repair supplies 100 0419 4760 300 22.02 1210687 Water Dist: 9x12 canvas drop cloth 510 0404 4760 300 29.14 2210672 Old Poway Park: repair supplies 100 0419 4760 300 45.56 3210653 Templar Hall: repair supplies 100 0419 4760 300 55.81 3210656 City Hall: repair supplies 100 0419 4760 300 41.01 3220169 Water Dist: ratcheting tie downs, 1"x12' 510 0404 4760 300 14.98 4220214-2016 Lake Poway: repair supplies 100 0419 4760 300 18.69 5220200 Mower supplies 231 0412 4308 300 25.86 6210716 Unit 30: Hardware 611 0413 4799 300 44.13 C'.. 8210454 Water Dist: ABS/PVC bushings, pipe, coupling 510 0404 4760 300 93.88 I» Total for Check 00293264 391.08 ::::s C I» 00293265 09-Dec-16 @00007019 Imperial Sprinkler Supply, Inc. 2774527-00 Irrigation supplies 100 0418 4770 300 411.16 ~ 00293266 @00006476 Ingersoll-Rand Company 23767538 Lake compressor: hydraulic hose 510 0402 4760 300 93.96 !:>00293267 @00011505 International Mulch Company, Inc. INV58118 NuPlay 75 Cubic Foot Earthtone 1196A 1000P 4770 600 10,180.00 N INV58119 NuPlay 75 Cubic Foot Earthtone 1196A 1000P 4770 600 10,180.00 0 ..a. Total for Check 00293267 20,360.00 ....... ;:::;00293268 09-Dec-16 @00006868 International Public Management Association-HR 24260-B6T1X3 Mathematical Reasoning Module-Gust Serv Tee 100 0101 4934 100 589.15 ~ 00293269 @00003995 J J Keller & Associates Inc 9101451196 OSHA Inc Trker Full License 1/1/17-12/31/17 100 0101 4120 100 425.00 =It 00293270 @00006821 Jenal Engineering Corp. 16-2680 Fuel Island Repair 611 0413 4120 300 269.69 ...a.00293271 @00005405 John Zeltner Floor Covering Inc. 25286 Install carpet 100 0419 4120 300 853.89 N 25287 Carpet and Padding for Rose Room 100 0419 4120 300 1,139.60 ..a. Register of Demands Page 6 of 12 0) Warrants From 12/5120 I 6 -I 2/9/20 I 6 0 Check -N .J:,.Number Date Paj,,ee!Vendor Invoice Comment Fund Or1.n Acct ProG, Check Amt 00293271 09-Dec-16 @00005405 John Zettner Floor Covering Inc. 25321 Tile installation 100 0419 4120 300 872.88 25337 Install carpet 100 0419 4120 300 396.00 Total for Check 00293271 3,262.37 00293272 09-Dec-16 @00007079 Koi City 016-752 Maintenance for November, 2016 100 0418 4120 300 300.00 016-807 Water conditioner 100 0418 4120 300 16.18 Total for Check 00293272 316.18 00293273 09-Dec-16 @00007204 Legg, Carol ELLISON RETIRE Reimb. Retirement Gift-Ellison 16+ yrs' 100 0010 4904 100 200.00 00293274 @00010440 Lowe's 02314 WTP: CL 1 O analyzer calibration -misc. plum bin 510 0402 4760 300 10.61 02725 WTP: head loss transmitter -misc. plumbing 510 0402 4760 300 59.90 Total for Check 00293274 70.51 00293275 09-Dec-16 @00010539 Mail Dispatch 149924 Mail courier service -December 100 0106 4120 100 1,253.56 00293276 @00011191 Matchett, Vivian 4011.210-11.16 Fall 2016 Instructor Payment 100 0208 4118 400 156.00 00293277 @00001630 Mayer Reprographics Inc 0014400-IN Prepare bid packages 100 0304 4922 100 149.36 00293278 @00001673 McDougal Love Eckis Boehmer & Foley 91224 LCC Conference Reimbursements 100 0012 3140 100 1,212.73 00293279 @00001840 Napa Auto Parts/Poway 174685 Mower: repair supplies 231 0412 4308 300 19.96 175758 Fleet Stock: Battery Strap (3) 611 0413 4799 300 21.03 176033 Unit 763: Oil Filter 611 0413 4799 300 6.93 176074 Fleet Stock: Fuel Filter 611 0413 4799 300 7.60 176148 Unit 748: Filters (4) 611 0413 4799 300 50.06 177288 Fleet Stock: Filters (8) 611 0413 4799 300 59.99 Total for Check 00293279 165.57 00293280 09-Dec-16 @00010905 North County Buick Cadillac GMC 163405 Unit 73: Handle 611 0413 4799 300 10.38 00293281 @00000775 Office Depot Business Services Division 881973262-001 Public Works: office supplies, paper 100 0400 4710 300 4.50 881973262-001 Public Works: office supplies, paper 510 0401 4710 300 5.23 c.. 881973658-001 Public Works: over floor cord protector 510 0402 4750 300 37.14 I» 881973659-001 Public Works: office supplies 510 0401 4710 300 12.95 :::I C 882989041-001 2 divider folders 100 0301 4710 100 56.80 I» '< 882989448-001 Paper 100 0306 4710 100 80.87 ..a. 882989449-001 office supplies calendar 100 0301 4710 100 6.99 F' 883253626-001 Office supplies 100 0500 4710 200 19.13 N 88325367 4-001 Office supplies 100 0502 4710 200 175.78 0 ..a. ...... 883526460-001 Lake & Blue Sky Office Supplies 100 0202 4710 400 52.72 s-883526460-001 Lake & Blue Sky Office Supplies 100 0207 4710 400 6.47 -----------------·----- 3 883605348-001 Office Supplies 100 0011 4710 100 134.45 =It 883611943-001 Supplies-Rubber bands, Pen Refill 100 0102 4710 100 15.64 ..a. 883612314-001 Supplies-Toner, Bank Bags 100 0102 4710 100 279.39 N 883978454-001 Office supplies 100 0013 4710 100 142.94 ..a. Register of Demands Page 7 of 12 U) Warrants From 12!5/2016-12/9/2016 0 Check -N ,t,,.Number Date Paj,ee!Vendor Invoice Comment Fund Or1,n Acct Pro1, Check Amt Total for Check 00293281 1,031.00 00293282 09-Dec-16 @00005131 OfficeTeam 47191076 Temporary services -Elizabeth Vegter 100 0102 1510 100 696.06 -----~-------------· 00293283 @00004619 Orkin Exterminating, Inc. 96638265 Service at 12237 Old Pomerado Rd 100 0014 4120 100 97.31 00293284 @00000124 Otis Elevator Company SD20145001 Auditorium: elevator maintenance 100 0419 4306 300 1,925.44 SD37980005 Elevator service 100 0419 4306 300 357.69 Total for Check 00293284 2,283.13 00293285 09-Dec-16 @00002007 Pacific Pipeline Supply 311268 Arbor Romac small, drill bits 510 0404 4760 300 106.29 311341 Water Dist: hydrant break-off check -6-hole 510 0404 4760 300 1,218.75 Total for Check 00293285 1,325.04 00293286 09-Dec-16 @00002285 Pacific Safety Center 72907 Respiratory Training and FIT Testing (combined510 0401 4916 300 275.00 72907 Respiratory Training and FIT Testing (combined510 0402 4916 300 330.00 72907 Respiratory Training and FIT Testing (combined510 0404 4916 300 330.00 72907 Respiratory Training and FIT Testing (combined 520 0405 4916 300 275.00 72907 Respiratory Training and FIT Testing (combined510 0406 4916 300 55.00 72907 Respiratory Training and FIT Testing (combined231 0412 4916 300 275.00 72907 Respiratory Training and FIT Testing (combined 100 0418 4916 300 110.00 Total for Check 00293286 1,650.00 00293287 09-Dec-16 @00011468 Pargen LLC POW-16-007 Professional Services:11/4 through 11/30/16 1565A 1000P 1726 600 2,750.00 00293288 @00002103 Parkway Business Centre 410110CU1116 Assessment Fees #110 & #105 510 0410 5730 300 1,155.00 410110CU1116 Assessment Fees #110 & #105 100 0418 5730 300 751.00 Total for Check 00293288 1,906.00 00293289 09-Dec-16 @00002214 Payco Specialties Inc P1700056-4 Change Order 1 211 0411 4330 300 17,812.50 00293290 @00010906 PCM-G 898855640101 Dell Optiplex 7040 PC 611 0108 6122B 100 120,730.83 C.. 00293291 @00002258 Penney, Archie (James) FY17 CELLPHONE Archie Penney: FY17 cell phone reimbursement211 0411 3311 300 200.00 D> 00293292 @00002314 Petty Cash General 12/06/2016 Petty Cash General 12/06/2016 100 0100 1430 100 153.75 ::,--·---- 12/06/2016 Petty Cash General 12/06/2016 100 0104 3320 100 6.45 C: D) 12/06/2016 Petty Cash General 12/06/2016 100 0011 1430 100 29.71 '< ..a. 12/06/2016 Petty Cash General 12/06/2016 100 0200 1430 400 25.86 0 12/06/2016 Petty Cash General 12/06/2016 100 0011 1430 100 41.87 N 0 12/06/2016 Petty Cash General 12/06/2016 100 0013 4710 100 6.44 ..a. 12/06/2016 Petty Cash General 12/06/2016 100 0010 1430 100 6.00 ..... 12/06/2016 Petty Cash General 12/06/2016 720 0704 4120 100 2.13 ;::; 12/06/2016 Petty Cash General 12/06/2016 3501G 1000P 4760 600 21.49 CD 3 12/06/2016 Petty Cash General 12/06/2016 100 0101 4934 100 37.00 =It 12/06/2016 ..a. Petty Cash General 12/06/2016 100 0013 1430 100 18.17 N 12/06/2016 Petty Cash General 12/06/2016 100 0101 1430 100 41.01 12/06/2016 Petty Cash General 12/06/2016 100 0101 4934 100 25.00 N Register of Demands Page 8 of 12 0 Warrants From 12/5/2016-12/9/2016 0 Check -N .fa.Number Date PaJ:,.ee!Vendor Invoice Comment Fund Or1.n Acct Pro1. Check Amt 00293292 09-Dec-16 @00002314 Petty Cash General 12/06/2016 Petty Cash General 12/06/2016 100 0300 4710 100 18.15 12/06/2016 Petty Cash General 12/06/2016 100 0304 3110 100 29.01 Total for Check 00293292 462.04 00293293 09-Dec-16 -----Pinney, Jerome RW10-0183 Security Deposit for ROW #10-0183 762 0399 5980 900 500.00 00293294 @00007109 Pinpoint Pest Control Co. Inc. 377731 11/23/16: 13220 Avenida la Valencia/bees in mt510 0401 4120 300 95.00 377732 11/23/16: 13538 Poway Rd/bees at base oftree510 0401 4120 300 125.00 Total for Check 00293294 220.00 00293295 09-Dec-16 -----Poway Adult School FER-11/23/16 PCPA Final Event Report -Nov 20, 2016 100 0204 7622 400 -100.00 FER-11/23/16 PCPA Final Event Report -Nov 20, 2016 100 8646 2,594.00 FER-11/23/16 PCPA Final Event Report -Nov 20, 2016 100 0204 7632 400 -178.00 FER-11/23/16 PCPA Final Event Report -Nov 20, 2016 100 0204 7623 400 -342.00 FER-11/23/16 PCPA Final Event Report -Nov 20, 2016 100 0204 7623 400 -8.50 Total for Check 00293295 1,965.50 00293296 09-Dec-16 @00000173 Poway Center for the Performing Arts Foundation 11292016 Foundation ticket sales transfer-PCPA 100 8641 9,311.00 00293297 @00002742 Poway Senior Center 769 Dishwasher Lease Reimbursement 11/23-12/20100 0208 4120 400 145.35 00293298 @00010034 Pro Gear 41123 Unit 77 A: Rear Axle Repair 611 0413 4312 300 741.68 00293299 @00005510 Progressive Technology Security Systems Inc 38795 FY16-17 Security System Monitoring, 13053 Po 720 0704 4120 100 132.00 39049 Performing Arts: fire alarm maintenance 100 0204 4308 400 105.00 Total for Check 00293299 237.00 00293300 09-Dec-16 @00010911 R & B Pinto Properties LLC LKCONNOV23-2716 Weekly Concession Pmnt Nov 23-27 2016 100 8647 2,195.49 00293301 @00003764 RoadOne 646099 Bronto from Bowron to Midland 231 0412 4120 300 240.00 00293302 @00002262 San Diego County Sheriff's Department 79290R-1016 Law enforcement services for October 2016 100 0504 4104 200 938,808.10 79290R-1016 Law enforcement services for October 2016 100 0504 7758 200 -1, 100.07 Total for Check 00293302 937,708.03 (.. D1 00293303 09-Dec-16 @00002318 San Diego Gas & Electric 1453224891DEC16 13094 Civic Center Drive -Electric -DEC 2016 100 0203 2110 400 6,285.92 ::::, 150118720371116 15401 1/2 Pomerado Road 10/14/16 -11/14/16 275 C 0470 2120 300 7.68 A) 640251669451116 13544 Aubrey Street 10/13/16-11/13/16 100 0418 2110 300 1,441.19 '< ..a. Total for Check 00293303 7,734.79 0 N00293304 09-Dec-16 @00002312 San Diego Gas & Electric/Sundry 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 2140J 300 1,537.61 0 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 2140A 300 4,813.42 ..a. ...., 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 2140R 300 990.02 ;::; 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 CD 510 0402 2140T 300 1,060.34 3 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 2140V 300 2,122.55 =It 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 520 0403 2140B 300 2,135.20 ..a. 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 520 0403 2140M 300 1,407.46 N 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 520 0403 21400 300 1,034.51 N Register of Demands Page 9 of 12 ..a. Wa"ants From 12/5/2016-12/9/2016 0 Check -N ,f:t,,.Number Date Paf..ee!Vendor Invoice Comment Fund Or8.n Acct Pro8. Check Amt 00293304 09-Dec-16 @00002312 San Diego Gas & Electric/Sundry 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 520 0403 2140U 300 179.77 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0410 2110 300 4,003.38 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 21401 300 3,318.23 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 2140K 300 14,583.09 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 2140L 300 5,293.16 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 2140N 300 2,587.65 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 2140P 300 10,579.36 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0406 2140S 300 1,668.99 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 2110 300 1,811.13 0492013340NOV16 PW Utilities & Ops Ctr: 10/10-11/9/16 510 0402 2140C 300 2,060.29 361948900510/16 Group Sundry Bill 3619489005 265 0423 2110 300 7.19 361948900510/16 Group Sundry Bill 3619489005 275 0470 2120 300 2,188.04 361948900510/16 Group Sundry Bill 3619489005 100 0208 2110 400 29.66 361948900510/16 Group Sundry Bill 3619489005 269 0425 2110 300 61.59 361948900510/16 Group Sundry Bill 3619489005 100 0204 2110 400 32.62 361948900510/16 Group Sundry Bill 3619489005 100 0205 2110 400 321.93 361948900510/16 Group Sundry Bill 3619489005 611 0413 2110 300 977.46 361948900510/16 Group Sundry Bill 3619489005 510 0404 2110 300 8.42 361948900510/16 Group Sundry Bill 3619489005 100 0418 2110 300 303.23 361948900510/16 Group Sundry Bill 3619489005 263 0421 2110 300 44.69 361948900510/16 Group Sundry Bill 3619489005 100 0203 2110 400 2,056.15 361948900510/16 Group Sundry Bill 3619489005 264 0422 2110 300 62.01 700379759831116 Group Sundry Bill 264 0422 2110 300 16.77 700379759831116 Group Sundry Bill 100 0208 2110 400 3,618.58 700379759831116 Group Sundry Bill 100 0418 2120 300 7.79 700379759831116 Group Sundry Bill 275 0470 2120 300 203.76 700379759831116 Group Sundry Bill 100 0106 2110 100 1,427.72 c.. 700379759831116 Group Sundry Bill 263 0421 2110 300 38.55 D) ::I 700379759831116 Group Sundry Bill 100 0418 2110 300 172.94 C: D) 700379759831116 Group Sundry Bill 100 0205 2110 400 609.29 '< 700379759831116 Group Sundry Bill 100 0204 2110 400 379.71 ..a. 0 700379759831116 Group Sundry Bill 100 0202 2110 400 2,352.82 N 700379759831116 Group Sundry Bill 100 0501 2110 200 6,407.15 0 700379759831116 Group Sundry Bill 267 0424 2110 300 14.38 ..a. ....... Total for Check 00293304 82,528.61 ;::; ~ 00293305 09-Dec-16 @00010115 San Diego Union Tribune 003022627 Advertising SDTM169142 100 0014 4932 100 638.00 ::i:1:00293306 @00002820 Sherwin Williams OE0088298Q8296 Templar Hall: paint 100 0419 4760 300 19.70 ..a. 00293307 @00011521 Silver Moon Lighting, Inc. 1363 Holiday Light Rental -Installation -Removal 100 0418 4120 300 4,548.00 N00293308 @00010060 SoCo Group Inc. 0336219-IN Fuel Delivery: Fleet 11/14/16 611 0413 3120 300 7,977.11 N RegisterofDemands Page 10of 12 N Warrants From 12/5/2016-12/9/2016 0 Check -N .r:,.Number Date PaJ:,.ee/Vendor Invoice Comment Fund Orin Acct Proi CheckAmt 00293308 09-Dec-16 @00010060 SoCo Group Inc. 0338558-IN Fuel Delivery: FS3 11/24/16 611 0413 3120 300 1,470.12 ---~-- 0341003-IN Fuel Delivery: Fleet 11/30/16 611 0413 3120 300 6,610.20 Total for Check 00293308 16,057.43 00293309 09-Dec-16 @00007160 Specialty Electric Supply Co. 7148-540552 Fire Station #3: electrical supplies 100 0419 4760 300 108.00 7148-540756 Fire Station #3: electrical supplies 100 0419 4760 300 96.66 7148-540775 Auditorium: electrical repairs 100 0419 4760 300 7.26 7148-540814 Fire Station #1: electrical supplies 100 0419 4760 300 90.96 7148-540863 Fire Station #1: electrical supplies 100 0419 4760 300 59.62 Total for Check 00293309 362.50 00293310 09-Dec-16 @00010311 Staples Advantage 3321830127 Fleet: Office Supplies 611 0413 4710 300 43.39 00293311 @00003759 State Chemical Company 98046138 Clear Out 100 0419 4760 300 377.04 00293312 @00010073 State Water Resources Control Board-OpCert 9675 1/1/2017 Robert Bremer: renew D2 cert #9675, 1/1/17 510 0406 4924 300 80.00 00293313 @00005541 Statewide Safety & Signs, Inc 01002301 One Sign 211 0411 4514 300 12.69 01002323 Sign for Lake Entry Station 100 0202 4514 400 15.39 Total for Check 00293313 28.08 00293314 09-Dec-16 @00006883 Stericycle, Inc. 3003650727 Medical supplies 100 0503 4740 200 3,064.16 00293315 @00006600 Stotz Equipment P30210 Unit 530: PTO Switch 611 0413 4799 300 31.33 00293316 @00011105 Superior Gate Services 7191 Sheriff Sub Station: gate repair 100 0419 4304 300 646.00 00293317 @00002305 Target Specialty Products PI0498572 QAUQAC Prep Course (Hensley,Arrazola) 10/5 100 0418 3140 300 538.00 Pl0522117 Surflan AS (2.5 gallon units) 211 0411 4760 300 2,502.75 Total for Check 00293317 3,040.75 00293318 09-Dec-16 -----Timson, Michael 2011133.001 Deposit Refund -OPP -Permit #18044 100 0205 7471 400 200.00 00293319 @00010902 Trench Shoring Company 1090066-0000 Water Dist: Tren-Shore hydraulic fluid 510 0404 4760 300 51.84 00293320 @00000240 U.S. Bank 4474142 Trustee Fee for 2012 City Office Bldg Bonds 311 2001 5116 700 2,550.00 C..00293321 @00010380 Ultimate Labs Inc. 6543 Water Dist: bioburden, Ttl Coli testing 510 0404 1708 300 180.00 D) 6639 Water Dist: Ttl Coli testing (2) 510 0404 1708 300 200.00 ::::, C 6644 Water Dist: Ttl Coli testing (1) 510 0404 1708 300 150.00 D) ----~-------------------- '< Total for Check 00293321 530.00 ..a. !:>00293322 09-Dec-16 @00002466 Underground Service Alert 1120160528 NOV 2016: (82) POW4 7 new ticket charges 510 0404 4924 300 123.00 N00293323 @00011504 Union Bank 1216-2973.11/16 November 2016 CSD Credit Card (Robin Bettin) 100 0200 1430 400 93.93 ..a. 1216-2973.11/16 November 2016 CSD Credit Card (Robin Bettin) 100 0200 3140 400 97.04 ..... 1216-2973.11/16 November 2016 CSD Credit Card (Robin Bettin) 100 0200 4760 400 -30.00 ID 1216-2973.11/16 November 2016 CSD Credit Card (Robin Bettin) 100 0200 4760 400 2.36 3 Total for Check 00293323 163.33 ::i:t ~00293324 09-Dec-16 @00006522 United Site Services 114-4716973 Lake Restroom Services 100 0202 4120 400 574.97 N00293325 @00001060 USC Foundation For Cross-Connection Control & Hydr 14221 Membership renewal 1/1/17-12/31/17 510 0404 4924 300 687.30 N Register of Demands Page 11 of 12 w Warrants From 12/5/2016-12/9/2016 0 Check ..... N .f).Number Date PaJ:,.ee/Vendor Invoice Comment Fund Orfl..n Acct Profl.. Check Amt 00293326 09-Dec-16 @00003270 Verizon Wireless 9774559546 Wireless Services -October 2016 100 0301 3311 100 115.57 9774559546 Wireless Services -October 2016 100 0304 2200 100 38.01 9774559546 Wireless Services -October 2016 100 0306 2200 100 114.03 9774559546 Wireless Services -October 2016 100 0301 2200 100 144.68 Total for Check 00293326 412.29 00293327 09-Dec-16 @00003270 Verizon Wireless 9775697771 Emergency Phones 10/21/16 -11/20/16 100 0106 3310 100 2.64 00293328 @00002730 Waxie 76346759 Sanitary supplies 100 0419 4720 300 394.15 76349166 Lake Poway: sanitary supplies 100 0419 4720 300 937.30 76349167 Lake Poway: sanitary supplies 100 0419 4720 300 155.30 76360238 Sanitary supplies 100 0419 4720 300 998.50 Total for Check 00293328 2,485.25 00293329 09-Dec-16 @00006206 Weed Eliminator, Inc 2016-120 Weed abatement 510 0402 4116 300 950.00 2016-121 Reservoir: abatement 510 0402 4116 300 650.00 Total for Check 00293329 1,600.00 00293330 09-Dec-16 @00005639 West Coast Arborists, Inc. 120762 Streets: Tree Trimming/Removal/Replacement 211 0411 4120 300 13,206.00 120763 Streets: Tree Trimming/Removal/Replacement 269 0425 4120 300 5,430.00 120766 Streets: Tree Trimming/Removal/Replacement 100 0418 4120 300 2,749.00 120767 Sycamore Creek and Garden Road Mini Par1c: 100 0418 4120 300 3,300.00 1-2800 Poway Road: assess eucalyptus tree 211 0411 4120 300 450.00 Total for Check 00293330 25,135.00 00293331 09-Dec-16 @00002794 Western Mower and Engine 34776 Mower supplies 100 0418 4308 300 160.82 34830 Unit SE418: Blade; Filter; V-Belt 611 0413 4799 300 53.06 34949 Mower supplies 231 0412 4760 300 99.09 Total for Check 00293331 312.97 c.. I» 00293332 09-Dec-16 @00006466 Willdan 010-32806 Special Districts Analysis 261 0420 1726 300 13,500.00 ~ 00293333 @00011526 Wittman Enterprises, LLC 160110574 Ambulance billing -November 100 0102 4120 100 15,414.00 ~ 00293334 @00011116 Zero Waste USA 129416 Dog Roll Bags 231 0412 4760 300 753.30 ...a,00904065 06-Dec-16 @00000248 Union Bank 3133EGM51 Federal Farm Credit Bank 12-01-20 Maturity 100 8228A -3,029.00 ~o 3133EGM51 Federal Farm Credit Bank 12-01-20 Maturity 100 8261 229.17 N 3133EGM51 Federal Farm Credit Bank 12-01-20 Maturity 100 8228 1,000,000.00 0 ..a. Total for Check 00904065 997,200.17 ...... s-00904066 06-Dec-16 @00003518 Union Bank-San Diego 113016 DISCBEN Flexible Spending Register Nov 2016 100 8016 -9,231.42 3 113016 DISCBEN Flexible Spending Register Nov 2016 100 8625 9,231.42 =It 113016 DISCBEN Flexible Spending Register Nov 2016 100 8016 9,231.42 ..a. Total for Check 00904066 9,231.42 N N Register of Demands Page 12 of 12 ~ Warrants From 12!5!2016-12/9/2016 0 Check -N ~Number Date Payee/Vendor c.... D) :::, C: D) '< N 00904067 00904068 00904069 00904070 00904071 00904072 00904073 00904074 00904075 07-Dec-16 @00003518 Union Bank-San Diego 09-Dec-16 @00007257 CalPERS 08-Dec-16 @00003518 Union Bank-San Diego 09-Dec-16 @00006266 Manufacturers & Traders Trust Co. Bank 08-Dec-16 @00000516 Chicago Title Company Invoice ADV PE#2016-25 120916 PE#25 PPE 12/4/16 457 PPE 12/4/16 457R PE 12/4/16 401A PE 12/4/16 ROTH PE 12/4/16 RHS PPE 12/4/16 73716007266R-CB Comment Fund Orgn Acct Prog Net Payroll Advance for PE#2016-25 100 8003U PERS EFT Debit for PE#25 100 8722 Transfer net payroll to Union Bank PPE 12/4/16 100 8003U ICMA 457 deferred comp deductions -PPE 12/ 100 8617 ROTH 457 deferred comp PPE 12/4/16 100 8617 401a employee/er deductions for PPE 12/4/16 100 8618 ROTH I RA employee contributions PPE 12/4/16100 8627 Retirement Health Savings Plan (Safety) PE 12/100 8717 APN:323-501-02-00 13875 Kirkham Way 1564A 1000P 6410 600 Register Total CheckAmt 40,000.00 173,345.70 508,758.60 28,258.38 550.00 10,772.30 645.00 1,698.24 2,101,038.66 5,447,243.21 City of Poway COUNCIL AGENDA REPORT APPROVED CJ APPROVED AS AMENDED CJ (SEE MINUTES) DENIED CJ REMOVED CJ CONTINUED~~~~~ Resolution No. DATE: January 10, 2017 TO: FROM: Honorable Mayor and Members of the City Council Nancy Neufeld, City Clerk .A/AV (858) 668-4535 or nneufeld@poway.org SUBJECT: Approval of Minutes Summary: The City Council Meeting Minutes submitted hereto for approval are: • November 1, 2016 Regular City Council Meeting Minutes • November 15, 2016 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the Minutes as submitted. Public Notification: None. Attachments: A. November 1, 2016 Regular City Council Meeting Minutes B. November 15, 2016 Regular City Council Meeting Minutes Reviewed/Approved By: Wendy Kaserman Assistant City Manager 1 of 15 Reviewed By: Morgan Foley City Attorney Tina M. White City Manager January 10, 2017 Item # 1.3 NOTE. These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES November 1, 2016 City Council Chambers 13325 Civic Center Drive, Poway, California Per Government Code 54953) Meeting Called to Order as CityCouncil /City of Poway PlanningCommission /Poway Housing Authority /Public Financing Authority and SuccessorAgency to the PowayRedevelopment Agency) CALL TO ORDER Mayor Vaus called theRegular Meeting to order at 7:00 p.m. ROLL CALL Leonard, Grosch, Mullin, Cunningham, Vaus STAFF MEMBERS PRESENT City Manager Tina White; City Attorney Morgan L. Foley; CityClerk Nancy Neufeld; Director ofCommunityServices RobinBettin; Director of Development Services Bob Manis; Directorof Public Works Troy Bankston; Assistant Director ofAdministrative Services Peter Moote; Deputy Fire Chief Jon Canavan; Captain Todd Richardson, Sheriff's Department. Note: Hereinafter thetitles Mayor, DeputyMayor, Councilmember, City Manager, Assistant City Manager, City Attorney, CityClerk and Director of Administrative Services shall be used to indicate Mayor /Chair, Deputy Mayor/Vice Chair, Councilmember /Director, City Manager /Executive Director, Assistant City Manager /Assistant Executive Director, City Attorney /Counsel, City Clerk/Secretary and Director of Administrative Services /Finance Officer.) PLEDGE OF ALLEGIANCE DeputyMayor Cunningham introduced Deputy Fire Chief Jon Canavan, tolead the Pledge of Allegiance. PRESENTATION City Manager Tina White presented a certificate toMike Varga in recognition of being selected as City of Poway Employee of the Quarter. PUBLIC ORAL COMMUNICATIONS Councilmember Barry Leonard read a statement regarding recentevents during this year's electioncampaign. Harry Kuel spoke in supportof Councilmember Leonard and commended his integrity. 2 of 15 Attachment A January 10, 2017 Item # 1.3 City of Poway — Minutes — November 1, 2016 Chris Olps spokeregarding recent election related matters. Jon Ryan spoke regardingrecent eventsregardingcampaign signs. He also spoke in opposition to the City's campaign sign regulations and inquiredregarding public records requests. Joe St. Lucas informedthe publicabout thelibrary's Fine Free Friday which falls on the last Friday of every month. Dorothy Wincek spoke aboutthe lack of notice to business o rs regarding the low - income housing project on Oak Knoll and Pomerado Rd. Karina Schonbrun, representing Senator Joel Anderson ibvit thecommunity to attend an upcoming HolidayLegislative Open House. ! /jjj 1. CONSENT CALENDAR (Approved ByRoll Call Motioned by DeputyMayor Cunningham ; conded by Councilme"r Mullin to approve Consent Calendaritems 1.1 throu,1.7. carried by t following roll -call vote: ////ice,,. Ayes: Noes: Absent: Jon Ryan stated his of election participating regulations. y 1.1 Approval of 1.2 ; atification /A0 September 30, 1.3 Ap °,I of the 1.4 Acceptar Replacem Leon, None None Mullin'; , ningham, Vaus City Cembers` are candidates in this year's ken fors" cent changes to the City's campaign sign Fitle only iver of Reading in full ofOrdinances on of 1 rant Registers for theperiodsof September 26 through andber 3 through October 7, 2016. 2, 2016 Regular City Council Meeting Minutes PCPA Dressing Room Renovation and Stage Floor ect; Bid No. 16 -016 1.5 Acceptance of the2016 -2017 Street Overlay Project; Bid No. 16 -026 1.6 Acceptance of the City Hall HVAC Control Wire Replacement Project; BidNo. 16- 018 1.7 Acceptance of the Water Valve Replacement Project; Bid No. 16 -025 3 of 15 January 10, 2017 Item # 1.3 City of Poway — Minutes — November 1, 2016 2. ORDINANCE 2.1 Adoption of Urgency Ordinance 792 entitled "An Interim Urgency Ordinanceof the City of Poway, California, Adopted Pursuant to Government CodeSection 65858, Temporarily Prohibiting the Establishment of NonmedicalMarijuana Dispensaries, Cooperatives, Collectives and Retail Businesses; and Prohibiting the Establishment of Outdoor Cultivation of Marijuana in All Zones." City Attorney MorganFoleyprovided a brief report to consider placinginto effect a eW"r morat orium on the personal use and cultivationof marin theCityifthe voters approve California StatewideProposition 64 on Nov, , 2016. Speaker in Support: Rebecca Hernandez, Speaker in Opposition. Tom Regan The City Clerktitled the Ordinance Motioned by Mayor Vaus, sec adopt Ordinance No. 792, a 'th of Poway, California, Ado Temporarily Prohibiting Dispensaries, Cooperative Prohibiting the lishmer Zones." Motio . _.nanim ended" bIyl,%, W"ilmember Cunningham, to Urgency Ordinance of theCity Lrsuant to " rnment Code Section 65858, ishme / // f Nonmedical Marijuana Co a&Retail Business; and f O ' Iti tion of Marijuana in All the ing roll -call vote: Ayes: Leorr , d, Gros ° ullin Cunningham, Vaus Noes:.,,,, No V Absent 3. PUBLIC IF ARtN 3.1 Tentative Parce0/jap ( 08 -002 and Underground Waiver (UW) 16 -002; a requestfor a two subdivisionof a2.2 -acre parcellocated at 12251 Sunwood Trail in theRural Residential C Zone. Associate Pin da Audish presentedthe report via PowerPoint. Speaker in S 'port: Don Knox Speaker in Opposition: Guy Anastasia NeutralSpeaker: Priyantha Jayasundart Speakersexpressed concern regarding maintenance issues, speeding and commercial traffic accessing Sunroad Trail, which is a private road. 4 of 15 January 10, 2017 Item # 1.3 City of Poway — Minutes — November 1, 2016 Council discussion included additional measures to address traffic concerns for Sunwood Trailarea residents. Motioned by Councilmember Mullin, seconded by Councilmember Grosch to close the public hearing and adopt Resolution No. P -16 -27 entitled "A Resolution of the City Council of the City of Poway, California, Approving Tentative Parcel Map 08 -002, and Underground Waiver 16 -002 Assessor's Parcel Number 317 - 200 -26." Motion carried unanimously. 4. STAFF REPORT 4.1 Results of FY 2015 -16 Closing Assistant Director of Administrative Services the report. Council discussed revenues from high expectedprope'' d sales taxes, development activity and various fee h contributed to a FY -16 surplus. Council concurred to retain thefund b e as u'' miffed pendi "Y 2016 -17 actions. An updated reserve designatio I ermined at the time the FY 2017 -18 budget is adopted. /// V Motioned by Deputy May */,'' ham, „nded by Councilmember Leonard to adopt Resolutio o. entitl Resolution of the Ci ty Council of the Ci f the City "' ow rnia /Approving Amendments to the City's Progr isc r- 2016." Motion carried unanimousl 5. WORKSHOP None. MA AND CITY NC 1TIATED ITEMS The M and Council de announcements and reported on variousevents taking place in thy. No actio &as taken. John Mullin NAr6.1 Report on Project Councilmember Mullin reported that recent studies have found that it is feasiblefor San Diego to use water purification technology to produce one -third of the local water supply by 2035. Councilmember Mullin reported on the JPA's legislative strategy to address the secondary and regulatory framework surrounding water reuse and purification. Jim Cunningham 6.2 Hike, Bike and Ride 5 of 15 January 10, 2017 Item # 1.3 City of Poway — Minutes — November 1, 2016 DeputyMayor Cunninghamcontinued his item to the November 15, 2016 City Council Meeting. Mayor Vaus 6.3 Water Saving Tips Mayor Vaus recommended that residents time their showers by playing a song on Pandora. 7. CITY MANAGER ITEMS City Manager Tina White reported that theplans for th`Espo received, reviewed and comments have been sent to the con be out to bid by Spring 2017. j /O /% 8. CITY ATTORNEY ITEMS None. ADJOURNMENT The meeting was adjourn project have been Itis anticipated to Nancy Neufeld, CIVIC City Clerk City of Poway, California 6 of 15 January 10, 2017 Item # 1.3 NOTE. These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES November 15, 2016 City Council Chambers 13325 Civic Center Drive, Poway, California Per Government Code 54953) Meeting Calledto Order as City Council /City of Poway Planning Commission /Poway Housing Authority /Public Financing Authority and SuccessorAgency to the Poway Redevelopment Agency) CALL TO ORDER MayorVaus calledthe Regular Meeting to order at 7:00 p.m. ROLL CALL Leonard, Grosch, Mullin, Cunningham, Vaus STAFF MEMBERS PRESENT City Manager Tina White; Assistant City Manager Wendy Kaserman; City Attorney Morgan L. Foley; CityClerkNancyNeufeld; Director of Community Services Robin Bettina Directorof Development Services Bob Manis; Director of Public WorksTroy Bankston; Director of SafetyServices Mark Sanchez; Captain ToddRichardson, Sheriff's Department. Note: Hereinafter thetitles Mayor, DeputyMayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerkand Director of Administrative Services shall be used to indicate Mayor /Chair Deputy Mayor/Vice Chair, Councilmember /Director, City Manager /Executive 6 r, Assistant City Manager /Assistant Executive Director, City Attorney /Counsel, City Clerk/Secretary and Director of Administrative Services/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy MayorCunningham introduced VeteranCommittee Team and Support Group members who led thePledge ofAllegiance, Jeff Beers, Chuck Cross, Chris Cunningham, Tom Farrell, Dick Smith and Don Stonecipher. PUBLIC ORAL COMMUNICATIONS Mike Matsumotoexpressed concern regarding a codecompliance issue and requested more information regarding a previously approved variance. Jon Ryan spoke regarding campaign sign regulations and commented on theresults of the most recent election. 1. CONSENT CALENDAR (Approved by Roll -Call Vote) 7 of 15 Attachment B January 10, 2017 Item # 1.3 City of Poway — Minutes — November 15, 2016 Mayor Vaus pulled Item 1.13 from the ConsentCalendar as therewas a request to speak on the item. Chester Mordasini, representing Teamsters Local 911, spoke against approval of ConsentCalendar Item 1.13, an agreement with WaterTalent LLC for Chief Operator Services. Motioned by Deputy Mayor Cunningham, seconded by Councilmember Mullin to approve Consent Calendar Items 1.1 through 1.13. Motion carried by the following roll -call vote: 1.1 1.2 1.3 1.4 1.5 Ayes: Leonard, Grosch, Mullin, C ham, Vaus Noes: None Absent: None r Approval of Reading by Titleonly and r of Reading in f Ordinances on Agenda Ratification /Approval ofWarrant Regist# r riods of October 10 through October 14, 2016 and October 17 through r 21, 2016 Approval of the August 16, 2 „ °._City C ° °, ;I. MeetingMinutes Second Amendment ofthe Faci se PowayGirls So Adoption o olution N -053 e City of Po aliforni ' rminating Repair — Wi C Ween the City of Poway and rk SoftballFacility A Resolution of the City Council of the I Process for General Maintenance and n MarketPurchasing or Competitive 1.6munity ' ' ibufi rogram Quarterly Report 1.7 ptance of Ci all L&FixtureReplacement Project; Bid No. 16 -027 1.8 App of Cons nt Agreement between theCity of Poway and Harper & Associ Eng' ing, Inc., for Design Services for the BuehlerReservoir Rehabilita ct (CIP #1770) 1.9 Award of Contract to Canyon SpringsEnterprises DBA RSH Construction for the BlueCrystal Reservoir Rehabilitation Project; Bid No. 17 -007 1.10 Purchase of Tax - Defaulted Property for Open Space located along the undeveloped eastern portion of TwinPeaks Roadand northwestofthe Poway Road Grade 8 of 15 January 10, 2017 Item # 1.3 City of Poway — Minutes — November 15, 2016 Submitted a Speaker Slip in Support but did not Speak: Mikhail Okshin, Steve Busult, BernieKulchin, Pavel Consuegro, Stan /SharronMadsen and Natahlie Halcro w. Speakers in Opposition: Robert Lang, Jon Ryan, Jim Ray, Tom Scott, Chuck Ellison, Elise Housman, Gary Housman, Peter Dehoff, Darla Reed, Dee Fleischman, RaymondHammel, Annalisa Parker, Linda Laurie andDorothy Wincek. Submitted a Speaker Slip in Opposition but did not 11 Michael Bry, Barbara Carnahan, Lori Budniewski, Don Carnahan, M ushing- Inman, Martha Bohuslan, David Haessig, Cathy Haessig, Nanc Gary Jalaty, Amanda Skeen, Pamela Skeen, Jay Skeen, Maren Steve Behringer, Guy Plouffe, Sandy Keane, Ralph Beckstrom, Wayne, amek Hammel, MatthewY Stanley, Dianne Smith, David Clinksc ' Julie Sno s and Michael Snodgrass. RECESS: Mayor Vaus declared a reces at 8:45 p.m: °° , ' eeting reconvened at 8:52 p.m. with all Councilmembers pr ,, Council discussion ensued re ing rits a 'jncerns about this project, as proposed at this 1 cation. So ou , '" rs expressed concern regarding the level of sub x // ed fro / j sin ority for theproject and the impactthis w ave he fun maining to meet state mandated housing requireme j City Attorney a "% r. "" ael Yaquian, Special Counsel for the Po using , ity, res o Councilinquiryregarding challenges ing to theveteran only housing requirement portion of the position -eve ; ,ent Agreement. oned by '' ncilONtnber Mullin, seconded by Deputy Mayor C ' gham to f a public input; close the public hearing and adopt Res n No. P- 28 entitled, "A Resolution of the City Council of the City of Po C 'nia, Approving Tentative Tract Map 15 -003 and Develop iew 15 -006, Assessor's Parcel Number 321 - 190 -28" and adopt Join olution No. H -16 -02 entitled, "A Joint Resolution of the City Council and Poway Housing Authority Authorizing Execution of a Disposition, Development and Loan Agreement for the Habitat Housing Development and MakingCertain Findings with Respect to Such Disposition, Development and Loan Agreement." Motion failed by the following vote: Ayes: Mullin, Cunningham Noes: Leonard, Grosch, Vaus Absent: None 13 of 15 January 10, 2017 Item # 1.3 City of Poway — Minutes — November 15, 2016 4. STAFF REPORT None. S. WORKSHOP 5.1 Recommendations for Water Rate Adjustments Assistant Director of Administrative ServicesPeterMoot resented a PowerPoint outlining theCity's proposed water rates that would tak " ' ct January 2017. Staff is recommending a rate increase of 7.75 percent f ter commodity and 8.75 percent for fixed meter charges; retainthe tempor qhtRecoverySurcharge at $0.75 perunit of water and expirethe sing) ily nual customer credit for the first 22 units as originallyscheduled;nd Decem 016. No change is proposed to the City's sewer rates and c No speakers. In response to Council inquiry, Assistant I oote stated that $900,00 per year would be necessary tcl"A ue the fu to offset the Drought Recovery Surcharge for 2017. TO Following discussion Council c rred tin the suspensionof the first i,. 22 units Droug ry Sur " r et tore December 2016. Council directed staff roce ith th position 218 process to implement the recommen, atechan effecti January 2017, subject to the Proposition 218 hearin_ Jim,ingham 6.1 MTS Update De ". Mayor Cu gham continued his item to the December 6, 2016City Counieting. 6.2 HikeBike and Ride DeputyMayor Cunningham continued his itemto the December 6, 2016 City Council Meeting. Mayor Vaus 6.3 Water Saving Tips Mayor Vaus continued his itemto the December 6, 2016 City Council Meeting. 14 of 15 January 10, 2017 Item # 1.3 City of Poway — Minutes — November 15, 2016 7. CITY MANAGER ITEMS None. 8. CITY ATTORNEY ITEMS None. ADJOURNMENT The meeting wasadjourned at 11:00 p.m. y Neufeld, CIVIC Clerk of Poway, California 15 of 15 January 10, 2017 Item # 1.3 City of Poway COUNCIL AGENDA REPORT APPROVED i:J APPROVED AS AMENDED i:J (SEE MINUTES) DENIED i:J REMOVED i:J DATE: TO: FROM: CONTACT: SUBJECT: Summary: January 10, 2017 CONnNUED~~~~~ RESOLUTION NO. Honorable Mayor and Members of the City Council Honorable Chairman and Members of the Housinj_tuthority Robert Manis, Director of Development ServicesfA/\ Melody Rocco, Senior Civil Engineer ~ (858) 668-4623 or mrocco@poway.org Approval of Consultant Agreement for As-Needed Environmental Engineering and Consulting Services After reviewing responses to a Request for Proposal, staff has selected Ninyo & Moore Geotechnical & Environmental Sciences Consultants (Ninyo & Moore) to provide as- needed environmental engineering and consulting services. The length of the agreement is from January 10, 2017, through January 9, 2019, with a provision to mutually extend the agreement with three extensions of one year each. As-needed environmental engineering and consulting services will support Development Services staff for capital improvement and housing related projects. Recommended Action: It is recommended that the City Council and Poway Housing Authority authorize the City Manager to execute the Agreement with Ninyo & Moore Geotechnical & Environmental Sciences Consultants (Attachment A), for as-needed environmental engineering and consulting services per the outlined terms of the Agreement. Discussion: In November 2016, the City sent out a Request for Proposal for as-needed environmental engineering and consulting services. Staff reviewed the five proposals that were received and selected one proposal, Ninyo & Moore, on the basis of qualifications and rates. Consulting services may include but are not limited to Phase I and Phase II environmental site assessments, mold, lead, and asbestos surveys and human health risk assessments. Environmental Review: This item is not subject to California Environmental Quality Act review. Fiscal Impact: Funding for environmental engineering and consulting services associated with housing projects under this agreement is within individual Housing Program project budgets. Funding for services related to public projects is within individual Capital Improvement Program project budgets. 1 of 20 January 10, 2017, Item#\.~ Approval of Consultant Agreement for As-Needed Env Eng and Consulting Services January 10, 2017 Page2 Public Notification: Ninyo & Moore, Attn: Stephan A. Beck, 5710 Ruffin Road, San Diego, CA 92123 Attachments: A. Standard Agreement for Consultant Services with Ninyo & Moore Geotechnical & Environmental Sciences Consultants including the Scope of Work and Fee Schedule Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of 20 Reviewed By: Morgan Foley City Attorney Approved By: Tina M. White City Manager January 10, 2017, Item# \.~ City of Poway STANDARD AGREEMENT FOR SERVICES This Agreement, entered into this 1Qth day of January, 2017, by and between the CITY OF POWAY, a municipal corporation, and POWAY HOUSING AUTHORITY, a public body, corporate and politic, (hereinafter referred to as "City") and NINYO & MOORE GEOTECHNICAL & ENVIRONMENTAL SCIENCES CONSULTANTS, a California corporation, (hereinafter referred to as "Consultant"). RECITALS WHEREAS, City desires to obtain the services of a private consultant to perform as-needed environmental engineering and consulting services; and WHEREAS, Consultant is an environmental engineering firm and has represented that Consultant possesses the necessary qualifications to provide such services; and WHEREAS, City has authorized the preparation of an agreement to retain the services of Consultant as hereinafter set forth. NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSUL TANT ON THE FOLLOWING TERMS AND CONDITIONS: 1. Scope of Services. Consultant shall provide services as described in Exhibit "A" entitled "Special Provisions" and Exhibit "B" (Scope of Services and Fee Proposal from the proposal from Ninyo & Moore Geotechnical & Environmental Sciences Consultants, dated December 8, 2016), both of which are attached hereto and made a part hereof, as if fully set forth herein. 2. Compensation and Reimbursement. City shall compensate and reimburse Consultant as provided in Exhibit "A" entitled "Special Provisions" and Exhibit "B" (Scope of Services and Fee Proposal from the proposal from Ninyo & Moore Geotechnical & Environmental Sciences Consultants, dated December 8, 2016), both of which are attached hereto and made a part hereof, as if fully set forth herein. 3 of 20 1 ATTACHMENT A January 10, 2017, Item#\.~ 3. Term of Agreement. The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 4. Termination. This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Consultant. During said 60-day period Consultant shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Consultant. Such termination shall be effective upon delivery of said notice. 5. Confidential Relationship. City may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. 6. Office Space and Clerical Support. Consultant shall provide its own office space and clerical support at its sole cost and expense. 7. Covenant Against Contingent Fees. Consultant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a 2 January 10, 2017, Item# \.~ 4 of20 bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 8. Ownership of Documents. All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon demand. Consultant shall maintain all records containing raw data provided to, or collected by Consultant, for a period of not less than three (3) years following the completion of the Scope of Services. In lieu of maintaining records of such data, Consultant may deliver the records to City in such format as City shall request at any time after the completion of the Scope of Services. 9. Conflict of Interest and Political Reform Act Obligations. During the term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Poway. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest ordinance. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. "Consultant" means an individual who, pursuant to a contract with a state or local agency: 5 of 20 (A) Makes a governmental decision whether to: 1. Approve a rate, rule or regulation; 2. Adopt or enforce a law; 3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; 4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval; 5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract; 6. Grant City approval to a plan, design, report, study, or similar item; 7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or 3 January 10, 2017, Item# l.~ (B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in Regulation 18702.2 or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code. DISCLOSURE DETERMINATION: X 1. Consultant/Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. D 2. No disclosure required. Consultant/Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law. Robert J. Manis, Director of Development Services 10. No Assignments. Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void. 11. Maintenance of Records. Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested. 12. Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services. 4 6 of 20 January 10, 2017, Item# l ,~ 13. Licenses, Permits, Etc. Consultant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession. 14. Consultant's Insurance. Consultant shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 15. Indemnification. (a) For Claims (as defined herein) other than those alleged to arise from Consultant's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Consultant's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees. (b) For Claims alleged to arise from Consultant's negligent performance of professional services, lndemnitees shall have no liability to Consultant or any other person for, and Consultant shall indemnify and hold harmless lndemnitees from and against, any. and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Consultant's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Consultant's professional services, Consultant's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Consultant's. negligence. (c) The foregoing obligations of Consultant shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. 5 January 10, 2017, Item# LY 7 of20 (d) In any and all Claims against City by any employees of the Consultant, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant under worker's compensation acts, disability benefit acts or other employee benefit acts. 16. Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 17. Personnel. Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects. City shall have the unrestricted right to order the removal of any person(s) assigned by Consultant by giving oral or written notice to Consultant to such effect. Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect. 18. Notices. Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 19. Dispute Resolution. In the event of a dispute between City and Consultant concerning the terms of this Agreement or its performance, the parties agree to initially submit such dispute to voluntary mediation before a mutually acceptable mediator prior to arbitration or litigation. In the event that the subject of such action is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 60-day period for which Consultant would have been entitled to receive compensation if terminated without cause. In the event of arbitration, each party shall bear its own attorneys' fees and costs incurred. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division. Consultant hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. 6 January 10, 2017, Item# l·Y. 8 of 20 20. Gender. Whether referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder. 21. Counterparts. This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding. 22. Entire Agreement. This Agreement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby. 23. Pension Reform Act of 2013 At all times during the term of the Agreement with the City, no officer, director, shareholder, member, partner, employee, or contractor, providing services to the City, will be a "retired annuitant," under the City's retirement system, ineligible for temporary employment under section 7522.56 of the California Government Code, which was added as a part of the Pension Reform Act of 2013. For the purposes of this statement a "retired annuitant" is a person retired from the California Public Employees' Retirement System ("CalPERS"). Any retired annuitant proposed to provide work on behalf of the City must be eligible for appointment under the Pension Reform Act of 2013, and any other applicable laws, without any adverse financial impact to the City. (Remainder of page intentionally left blank) 7 January 10, 2017, Item# \.4 9 of 20 IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written. CITY OF POWAY, a municipal corporation By: ___________ _ Tina White, City Manager POWAY HOUSING AUTHORITY, a public body, corporate and politic By: ___________ _ Tina White, Executive Director ATTEST: Nancy Neufeld, CMC, City Clerk APPROVED AS TO FORM: By: _________ _ Morgan L. Foley, City Attorney 10 of 20 8 NINYO & MOORE GEOTECHNICAL & ENVIRONMENTAL SCIENCES CONSULTANTS, a California corporation By: ____________ _ January 10, 2017, Item# \. 4 "SPECIAL PROVISIONS" EXHIBIT "A" A. Scope of Services. Consultant agrees to perform as-needed environmental engineering and consulting services as required by City. Consultant shall provide the necessary qualified personnel to perform the services. In performance of the services Consultant shall provide services as detailed in the Scope of Services submitted with the proposal, dated December 8, 2016, which is included in this Agreement as Exhibit "B". B. Compensation and Reimbursement. City shall pay Consultant on a time and material basis in accordance with the Fee Proposal submitted with the proposal, dated December 8, 2016, attached as Exhibit "B". Any work to be performed other than what is described in Exhibit "B" must first be approved by the City Manager. Consultant's fee shall include and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received. C. Term of Agreement. This Agreement shall be effective from the period commencing January 10, 2017, and ending January 9, 2019, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended for three (3) additional, one-year periods upon approval in writing of the City Manager and Consultant. Upon expiration or termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement. D. Consultant's Insurance. 1. Coverages: Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages: (a) Comprehensive General Liability, including premises- operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. (b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit. 9 January 10, 2017, Item# l-~ 11 of 20 (c) Consultant shall obtain and maintain, during the life of the Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy limits of not less than $1,000,000 combined single limits, per claim and annual aggregate. (d) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance. 2. Endorsements: Endorsements shall be obtained so that each policy contains the following three provisions: (a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice. "Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City." (c) Primary Coverage. "The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City." 3. Insurance Certificates: Consultant shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement. 10 January 10, 2017, Item# [.'f 12 of 20 E. Notices. All notices, billings and payments hereunder shall be in writing and sent to the following addresses: To City: To Consultant: 13 of 20 City of Poway Development Services Dept. 13325 Civic Center Drive Poway, CA 92064 Ninyo & Moore 5710 Ruffin Road San Diego, CA 92123 11 January 10, 2017, Item# l·q EXHIBIT "B" Proposal No. P03SAN03-003 7 7 • December8,2016 Qualifications to Provide Envlronmentol Engineering and Consulting SeNices 7. Scope of Services Our services will be performed under the direction and oversight of experienced and qualified Cali- fornia-registered professionals {PG, PE, or CIH) in accordance with applicable State, County and/or City regulations, guidelines or ordinances, including, but not limited to the adopted Poway Municipal Code. The scope of work described in this section would be provided by contract team staff with experience successfully completing these types of environmental engineering services. The following sections described our general technical approach for the anticipated scope of ser- vices to be provided for this contract. 1. Environmental Due DIiigence, Site Assessment, and Remediation Services A. Phase I ESA Our Phase I ESAs are performed in accordance with ASTM E 1527- 13 and satisfy USEPA AAI requirements. Due to the wide range of possible environmental impacts posed by the properties, the level of effort required to complete each Phase I ESA will, to a degree, depend upon site-specific characteristics (e.g., past and present site uses, likely contaminant types, future construction/use plans, etc.). Our generalized methodology for completing a Phase I ESA includes: :> Review title and/or lease records for the site, if available. :> Interview persons knowledgeable about the site and past site uses. :> Review federal, state, and local regulatory agency databases that contain published lists of hazardous waste sites. Obtain and review as necessary, applicable and available files from regulatory agencies. :> Obtain and review Sanborn Fire Insurance Maps (if available), historic aerial photographs and topographic m~ps, and city directories to document historical site uses and potential environmental concerns. :> Review available references and maps {e.g.,. topographic, U.S. Geological Survey maps/re ports). :> Perform a site reconnaissance by an experienced environmental professional. Photographs will be taken to document site and surrounding conditions. :> Perform a preliminary vapor encroachment screen using ASTM E2600-15 Standard Guide for Vapor Encroachment Screening on Property Involved in Real Estate Transactions, to evaluate the potential vapor encroachment conditions. :> Prepare a Phase I ESA report documenting our findings and provide conclusions and recommendations. :> Optional tasks, which can be performed at the request of the City, include, but are not limited to: evaluating business environmental risk; evaluating the potential presence of hazardous building materials, evaluating the findings with respect to California Environmental Quality Act; and California Code of Regulations Title 5 requirements for proposed school sites. B. Property Condition Assessment Ninyo & Moore has teamed with MKA to provide property condition assessments for this contract. Property condition assessments include visual and non-destructive evaluation of various external and internal building components, document review and interviews, preparing Property Condition Schedules, and providing opinions as to needed repairs. The evaluations address the physical condition of the building components and systems and compliance in terms of design, building • Ninyo & Moore I City of Poway As-Needed Environmental Engineering & Consulting Services I P03-00377 14 of 20 January 10, 2017, Item# \.~ <..,A''"' ) . f f I I I I I I I • December8,2016 Proposal No. P03SAN03-00377 Qualifications to Provide Environmental Engineering and Consutttng Services codes, and ordinances. Representative observations of the major building components will be made and physical conditions evaluated in general conformance with ASTM E2018 (the standard for Property Condition Assessments). The systems include site development, building structure, building exterior and interior areas, mechanical, electrical, and plumbing systems, conveyance systems, life safety/fire protection, and general compliance with the Americans with Disabilities Act (ADA). C. Mold, Lead, and Asbestos Surveys Mold, lead, and asbestos surveys are performed under the oversight of our CIH, who is also a Cer- tified Mold Consultant (CMC) and Certified Indoor Environmental Consultant (CIEC). Since there are no regulated exposure threshold levels for molds, the American Conference of Governmental Industrial Hygienists and the USEPA guidelines suggest that interpretation of air sampling results should be generally based on comparison of indoor and outdoor spore contents. In addition, it is common industry practice to compare outside bioaerosol concentrations and species to inside bio- aerosol concentrations and species. If the indoor concentration is significantly higher than the outdoor concentration, or if different species are present indoors and outdoors, then indoor fungus sources (amplifiers) are presumed to remain or remediation is presumed to be incomplete. Ninyo & Moore has performed numerous lead and asbestos HBM Surveys, prepared abatement specifications, abatement monitoring, post-abatement clearance sampling, and close-out report preparation for a wide variety of clients, including local government entities. Contract staff providing this scope of work are appropriately certified and experienced in working within the framework of the San Diego County Air Pollution Control District, Federal and California OSHA, Asbestos Hazard Emergency Response Act (AHERA), Asbestos School Hazard Abatement Reauthorization Act (ASHARA) and the USEPA, as well as HUD guidelines. HBM Surveys generally include: :i Survey and inspect the subject buildings to identify homogeneous areas, suspect materials, and suspect surfaces. :i Conduct on-site XRF testing, in order to test surfaces suspected to contain lead. XRF testing is a non-destructive test method that yields accurate results quickly with no damage to the suspect surfaces. A California Department of Public Health certified Lead-Related Construc- tion Inspector/Assessor (LRC I/A) will conduct the testing. :i Conduct bulk sampling of building materials suspected to be asbestos-containing. Bulk sampling involves collection of small pieces of the suspect material (about the size of a postage stamp). A California Division of Occupational Safety and Health Certified Asbestos Consultant (CAC) or Site Surveillance Technician (CSST) will conduct the bulk sampling. Sample analysis will be per- formed by the USEPA recommended method of polarized light microscopy (PLM). Sample analysis will be conducted by an independent, sub-contracted laboratory with appropriate certifi- cations. :i The National Emission Standard for Hazardous Air Pollutants (40 California Federal Regula- tions 61 Subpart M) recommends that material found to contain less than 10% asbestos by PLM be further analyzed, or "point-counted," in accordance with a subsection of the USEPA- recommended PLM analysis method. :i Prepare an HBM Survey report presenting our data and summarizing our conclusions and recommendations regarding the subject buildings. Locations of identified hazardous building materials will be included with the report. ,... Ninyo & Moore I City of Poway As-Needed Environmental Engineering & Consulting Services I P03-00377 15 of 20 January 10, 2017, Item#\.~ I I I I I I I I I I • December 8, 2016 Proposal No. POJSANOJ-00377 Quoliflcotions to Provide Environmental Engineering and Consulting Services D. Vapor Intrusion Assessments Ninyo & Moore contract team staff perform vapor intrusion assessments. Accidental releases of volatile chemicals, such as solvents or other petroleum products, into the subsurface could result not only in soil and groundwater contamination, but also contaminated soil gas plumes. If contami- nated soil vapor moves toward and into houses or buildings, it is then known as vapor Intrusion. We perform Vl assessments in accordance with DEH SAM Manual and DTSC Guidance for the Evaluation and Mitigation of Subsurface Vapor Intrusion to Indoor Air (2011). Soil vapor samples are collected and compared to USEPA Region 9 Screening Levels and DTSC-Modified Screening Levels. If soil vapor concentrations at a site are above the screening level, a human health risk as- sessment can be performed using the DEH's Vapor Risk 2000 Model or the DTSC/RWQCB Johnson and Ettinger Model using the residential or commercial exposure scenarios. E. Human Health Risk Assessments Ninyo & Moore contract team staff conduct risk assessments to evaluate and quantify the risk of hazardous substances to human health in accordance with the San Diego DEH SAM Manual and the DTSC I USEPA Risk Assessment Guidance for Superfund (RAGS). Conceptual site models are developed that incorporate unique site characteristics and are used to predict potential expo- sure and contaminant migration pathways (e.g., lithology interfaces, and discharge areas such as streams, rivers, or wetlands). The conceptual site model together with appropriate contaminant transport models are used to assess the potential exposure to receptors. Human health risk as- sessments are performed under the oversight of our team's Ph.D. toxicologist and environmental health professionals. If excess risks are found, recommended mitigation measures can be provid- ed at the City's request. F. Phase II ESA/Subsurface Investigations/Site Characterization If contamination at a site is known or suspected, subsurface investigations I site characterization may be warranted to evaluate the contaminants of potential concern. The scope of work for each Phase II ESA, will vary by site and by the project objective, but generally consists of collecting soil, soil vapor, and/or groundwater samples to delineate the magnitude and extent of the contaminant by hand augering, drilling, or trenching. Phase II ESAs are performed in accordance with applica- ble standards set forth by local, state, and federal regulatory agencies so that the data collected is technically defensible. For San Diego County, work is typically performed in accordance with DEH, SAM Manual guidelines, the local Certified Unified Program Agency. The subsurface investigation/site characterization that will be required will vary from site to site. In some instances, soil and groundwater assessments will be needed to characterize and delineate the impacted media and extent of the contamination; soil vapor surveys may be required to sup- port health risk assessments; and groundwater monitoring may be a critical component to understand the fate and transport of a groundwater contaminant plume. All of this information is and can be used to develop, support, and expand a site conceptual model, which will be used by the contract team to describe the nature and extent of contaminants, and the potential threat to human health and the environment so that a site-specific, focused remedy can be selected. Our generalized methodology for conducting a Phase II ESA includes the following tasks: Work Plan Preparation. Prior to implementing field activities, a work plan will be prepared summarizing the project objectives/goals, detailing the proposed work to be performed. The work plan will describe the site and its history with respect to suspected or known contamina- tion, provide descriptions of geologic and hydrologic conditions based on available information, and provide descriptions of the proposed field methodologies and proposed analytical testing program with appropriate supporting rationale. fllliJI Ninyo & Moore I City of Poway As-Needed Environmental Engineering & Consulting Services I P03-00377 16 of 20 January 10, 2017, Item # L ~ I I I I I • DecemberB,2016 Proposal No. P03SAN03-00377 Quallfico!tons to Provide Environmentol Engineering and Consulting Services such as hollow-stem auger or rotary air drilling methods will be employed. All mechanically drilled borings are first hand-augered to at least 5 feet deep to reduce the potential of utility im- pacts, and are lithologically logged by our field staff. Waste materials generated during field assessments (e.g., drill cuttings and decontamination fluids) will be containerized in labeled 55- gallon drums and/or stockpiled and left onsite at a location pre-approved by the City. Once the waste has been profiled and accepted by the appropriate receiving facility, Ninyo & Moore staff will coordinate the transport and disposal with our waste management subcontractor. Boring abandonmenVwell construction will be permitted and performed according to Depart- ment of Water Resources guidelines and the requirements of the DEH. The surface will then be restored (for boring abandonment) or constructed (for monitoring wells) with appropriate and required surface materials and workmanship. The relative surface elevations of groundwa- ter monitoring wells will be surveyed so that useful water level data and gradients can be obtained. Sampling. Sample collection techniques will employ methods that allow defensible, repre- sentative collection of media. Hydraulic push samples, split-tube driven soil samples, collecting samples in test pits and trenches directly into laboratory-supplied jars, proper purging and sampling of groundwater wells and soil vapor probes, and well-documented building material, paint, and liquid sample collection will help ensure that the resulting site characterization data is reliable. Sample handling will follow a strict chain-of-custody protocol that requires complete documentation of custody, handling, transportation, and storage of samples from collection un- til submittal to a state-certified laboratory. Laboratory Analysis. Samples will be analyzed at a fully-credentialed laboratory with an es- tablished Quality Assurance/Quality Control (QNQC) plan. Hazardous materials testing laboratories will be certified by the California Department of Health Services. Asbestos testing laboratories will be accredited by the American Industrial Hygiene Association. Air, mold, and other samples will be analyzed by laboratories credentialed by relevant oversight bodies, as appropriate. The analytical testing program will be based on the suspected or known types of contamination at the site and for certain projects, (e.g., UST removals/investigations/closures), follow the analytical testing program indicated in the SAM Manual. Complete copies of all la- boratory reports, including QNQC summary reports, will be placed in an appendix of the Phase II report. Phase II ESA Report. Ninyo & Moore will prepare a Phase II ESA report documenting our in- vestigation and providing conclusions and recommendations. Analytical data will be tabulated and present on figures with the sample locations. G. Underground Storage Tank Removal, Investigations. and Closure The Ninyo & Moore contract team has extensive experience overseeing the removal of USTs, per- forming investigations to evaluate whether a significant release occurred, and obtaining regulatory closure. The contract team has performed 1 OOs of UST unauthorized release related tasks under the oversight of DEH and in accordance with the SAM LOP, RWQCB, and with the reimbursement requirements of the State Underground Storage Tank Fund. The scope of work typically consists of obtaining UST removal permits from the DEH and Poway Fire Department, coordinating the UST removal with the regulatory agency inspectors, monitoring the UST removal for potentially explosive vapors, sampling soil beneath the UST and piping; coordinating waste transport and dis- posal; and performing data analysis and report preparation. We have extensive experience successfully negotiating tank closures with regulatory agencies in San Diego County under the State Water Resources Control Board Low Threat Closure Policy. Our UST closure reports sum- marize the field activities and provide conclusions and recommendations for closure or for additional assessment, if necessary. lliJI Ninyo & Moore I City of Poway As-Needed Environmental Engineering & Consulting Services I P03-00377 17 of 20 January 10, 2017, Item# \.~ I I I I ,.. • December8,2016 Proposal No. P03SAN03-00377 Qualifications to Provide Environmental Engineering and Consulting Seivlces H. Property Mitigation Plans Property mitigation plans are typically conducted at sites where contamination is suspected or known to be present. The contract team provides several types of plans that, depending on the project, can be used during construction and outlines procedures for handling potentially contami- nated soil and groundwater; or mitigation plans for the remediation of contaminated sites. Our plans contain a community health and safety element to ensure that the surrounding community is protected from potential hazardous associated with each project. Our property mitigation plans are developed and implemented in accordance with requirements from the DEH and RWQCB. I. Regulatory Agency Interfacing and Negotiation The contract team has performed thousands of environmental engineering projects in San Diego County under the guidance and oversight of the DEH, RWQCB, and County and City of San Diego, Solid Waste Local Enforcement Agencies (LEA), in accordance with applicable regulations or guid- ance documents. Our local project experience has established excellent working relationships with the DEH, RWQCB and LEA caseworkers that know us well and are familiar with the quality of our work. We have also established a reputation with these local regulatory agencies for providing com- prehensive and sound technical documents and reports. We prepare technical plans and documents with proposed scopes of work that meet the clients pro- ject objectives and regulatory requirements in the most efficient and cost effective manner (and avoid conducting work that is not necessary to meet the project objectives, or required). Depending on the project, and with client consent, it may be beneficial to discuss ahead of time the planned scope of work with the lead regulatory agency case worker prior to preparing for example a work plan, to ensure all parties are in agreement. Key/senior staff on our team have extensive experience negotiating and working closely with these local regulatory agencies and typically our work plans and reports are approved with minimal or no requests for additional work. We have established a reputa- tion with the local regulatory agencies for providing comprehensive and sound technical documents and reports. The Principal-in-Charge for this contract, Mr. Steve Beck, has been an active participant in the development of the County of San Diego DEH SAM Manual, which has been adopted by other agencies, in whole or in part, throughout California. In particular, he received written acknowledgements from the DEH for his excellent contributions to the SAM Manual. He was also a member of the technical work group, which included the RWQCB and DEH staff that prepared the adopted and approved current waiver of waste discharge requirements (Resolution No. R9-2014- 0041. Some projects in San Diego County are under the oversight of other regulatory agencies, for example, the Department of Toxic Substances Control. Similar to the local San Diego County regulatory agencies, we have established working relationships with most of the regulatory staff and they are familiar with the quality of our work. As a result of the contract team's extensive project work at sites in San Diego County, we have firsthand experience working closely with all the case workers at the DEH, RWQCB, and LEAs and have assisted our clients by negotiating favorable outcomes on projects. We have successfully obtained numerous case closures and/or no further action determinations from the local regulatory agencies. 2. Meeting Attendance Key or senior staff assigned to this contract have extensive experience assisting our clients by providing technical support at regulatory agency meetings, as well as public meetings and hearings. This includes preparing technical agendas and presentations, as well as sitting on public participation panels as technical advisors. We routinely attend meetings on behalf of our clients at various regulatory agencies in San Diego County and throughout California. We have attended Ninyo & Moore I City of Poway As-Needed Environmental Engineering & Consulting Services I P03-00377 18 of 20 January 10, 2017, Item# \A • Decembe! 8, 2016 Proposal No. P03SAN03-00377 Qualltlcaflons to Provide Environmental Engineering and Consul11ng Services meetings on behalf of local school districts, the Port of San Diego, San Diego Regional Airport Authority, U.S. Navy, and Indian Tribes involving publically sensitive and/or controversial projects. This experience allows us to communicate technical information in a manner appropriate for the intended audience. 3. Environmental Engineering Consultation and Representation -Brownflelds, Development, and Redevelopment Projects Contract team staff have assisted our clients by providing technical support in environmental pro- cesses affecting Brownfield development and redevelopment. We have provided environmental engineering consultation and representation for the City of San Diego on their brownfield assess- ment grant, stakeholders in the development of the Downtown Ballpark District, Civic San Diego, City of El Cajon and City of National City and have experience preparing successful EPA Brown- fields Grant applications and working with USEPA policies and grants for brownfield sites to support redevelopment efforts. Recently, staff assigned to this contract were panel members on a County of San Diego selection committee for the Design/Build redevelopment for the Cedar and Kettner Project. In this capacity, Ninyo & Moore personnel attended meetings, presentations, and assisted in the preparations of the environmental section of the agreement. 4. Environmental Engineering Consultation and Representation -Relocation, Property Acquisition, Regulatory Compliance Contract team staff have assisted our clients in relocation, property acquisition, and regulatory compliance by providing a wide range of services from performing Phase I ESAs at prospective properties to performing HBM Surveys at structures that may be demolished after property acquisi- tion, to assisting our clients with the DEH VAP for projects involving a change in land use from industrial/commercial to residential. Our specialty is providing our clients with the environmental information necessary for the client to make informed risk management decisions that encompass all aspects of a project. 5. AUlst with Environmental Engineering Aspects of Redeveloper Agreement Negotiations Contract team staff have assisted our clients with the environmental engineering aspects of rede- veloper agreement negotiations by providing technical support and participating in stakeholder meetings and the selection of Design-Build contracts. This experience includes specification and mitigation plan preparation, technical and regulatory negotiations, preparing remedial cost esti- mates, performing Phase II ESAs and human health risk assessments, and recommending mitigation measures in support of redeveloper agreement negotiations. Ell Ninyo & Moore I City of Poway As-Needed Environmental Engineering & Consul1ing Services I P03-00377 19 of 20 January 10, 2017, Item# [.~ • December 8, 2016 Proposal No. P03SAN03-003 7 7 Qualifications to Provide Environmental 8. Fee Proposal 19 Seivlces As requested in the RFP, the schedule of fees for Ninyo & Moore and MKA is provided below and is the basis for all fees for our services. These rates shall apply for the life of the contract. Other fees for services will not change without mutual agreement between the City and Ninyo & Moore. The schedule of fees reflect all costs related to personnel, required office equipment, and vehicle and in- surance requirements. Each individual project will be based upon a detailed not-to-exceed proposal, with project-specific scopes of services. SCHEDULE OF FEES HOURLY CHARGES FOR PERSONNEL Principal Engineer/Geologist/Environmental Scientist ....................................................................... $ 168 Senior Engineer/Geologist/Environmental Scientist/Toxicologist ...................................................... $ 164 Senior Project Engineer/Geologist/Environmental Scientist .............................................................. $ 160 Project Engineer/Geologist/Environmental Scientist .......................................................................... $ 156 Senior Staff Engineer/Geologist/Environmental Scientist .................................................................. $ 141 Staff Engineer/Geologist/Environmental Scientist .............................................................................. $ 128 GIS Analyst.......................................................................................................................................... $ 114 Technical Illustrator/CAD Operator ..................................................................................................... $ 86 Geotechnical/Environmental/Laboratory Assistant. ............................................................................ $ 73 Information Specialist .......................................................................................................................... $ 73 Data Processina, Technical Editina, or Reoroduction ........................................................................ $ 64 OTHER CHARGES Expert Witness Testimony (Court Appearances) ......................................................................... $ 400 /hr Mileage .......................................................................................................................................... $ 0.56 /mi Direct Proiect Expenses ...................................................................................................... Cost olus 10 % INVOICES Invoices will be submitted monthly and are due upon receipt. A service charge of 1.0 percent per month may be charged on accounts not paid within 30 days. TERMS AND CONDITIONS The terms and conditions of providing our consulting services include our limitation of liability and indemnities as presented in Ninyo & Moore's Work Authorization and Agreement. I Ninyo & Moore I City of Poway As-Needed Environmental Engineering & Consulting Services I P03-00377 20 of 20 January 10, 2017, Item#\.~ I APPROVED D APPROVED AS AMENDED 0 City of Poway COUNCIL AGENDA REPORT (SEE MINUTES) DENIED D REMOVED D DATE: TO: FROM: CONTACT: SUBJECT: Summary: CONTINUED~~~~- Resolution No. January 10, 2017 Honorable Mayor and Members of the City Coun,~ J Robert Manis, Director of Development Servicesr"' Jeff Beers, Special Projects Engineer (858) 668-4624 or jbeers@poway.org Award of Contract for the Lake Poway Boat Dock Replacement Project; Bid No. 17-011 The Lake Poway Boat Dock Replacement Project will replace the existing wooden boat dock with a concrete boat dock, including metal roof shade structures with new lighting and power. Recommended Action: It is recommended that the City Council appropriate $96,500 from the Unappropriated General Fund balance (100-8912) to the Lake Poway Boat Dock Replacement capital improvement project bringing the total funds appropriated for this project to $401,500, and award the contract for the Lake Poway Boat Dock Replacement Project to Bellingham Marine Industries, Inc., the lowest responsible bidder, in the amount of $364,100. Discussion: The existing boat dock at Lake Poway has outlived its useful life. After years of effort to maintain the existing deteriorated deck, it was determined that the dock was in need of replacement. Staff designed a replacement dock using the existing dock as the model, and advertised for bid in July 2016. The City received three bids ranging from $573,000 to $651,745, exceeding the original project budget of $305,000. Feedback from the bidders indicated that the design did not reflect current industry standards and the design utilized a type of construction that limited flexibility and competition from dock fabricators. Staff redesigned the project, specifying industry standard components, and opening up the specifications to allow for a wider variety of dock systems. In doing this, the City provided the opportunity for greater bid competition. The bids submitted are much lower but still exceed the project budget. The replacement dock will have the same number of slips as the current dock and is approximately the same length. The design includes two additional shade structures to protect the battery storage areas and staff from the elements. 1 of 2 January 10, 2017 Item # \.1, Award of Contract for the Lake Poway Boat Dock Replacement Project January 10, 2017 Page 2 The contract time for this project is 170 working days with an Engineer's estimate of $275,000. Construction is scheduled to be complete in early October, 2017. Bids were opened on December 1, 2016. The City received the following four bids: Company Bid Amount Bellingham Marine Industries, Inc. $364,100.00 Falcon Construction Co. $476,500.00 London Bridge Marine Corp. $487,158.56 AToM Engineering Construction, Inc. $498,398.00 Council Goal: This item supports Strategy 5.2 "Maintain and refresh City parks, open space, trails and facilities to provide exceptional experiences", as stated in the City's Strategic Plan, and moves the City closer to Goal 5 "Maintain Quality of Life" Environmental Review: The proposed dock replacement project is Categorically Exempt from the California Environmental Quality Act (CEQA) as a Class 2 Categorical Exemption pursuant to Section 15302 of the 2016 CEQA Guidelines, in that this project will replace an existing structure with a new structure of substantially the same size, purpose, and capacity. Fiscal Impact: Approval of staff recommendation authorizes the appropriation of $96,500 from the Unappropriated General Fund balance (100-8912) to the Lake Poway Boat Dock Replacement capital improvement project (account 1634), bringing the total funds appropriated for this project to $401,500. Public Notification: Bellingham Marine Industries, Inc., 8810 Sparling Lane, Dixon, CA 95620 Attachments: None Reviewed By: Wendy Kaserman Assistant City Manager 2 of 2 Reviewed By: Morgan Foley City Attorney Tina M. White City Manager January 10, 2017 Item# \. S City of Poway COUNCIL AGENDA REPORT APPROVED D APPROVED AS AMENDED 0 (SEE MINUTES) DENIED D REMOVED D DATE: TO: FROM: CONTACT: SUBJECT: CONTINUED ____ _ RESOLUTION NO. January 10, 2017 Honorable Mayor and Members of the City Counc)J Robert Manis, Director of Development Services r11 Jeff Beers, Special Projects Engineer (858) 668-4624 or jbeers@poway.org Acceptance of the Old Poway Park General Construction Project; Bid No. 16-005 Summary: On December 16, 2015, the City Council awarded the contract for the Old Poway Park General Construction Project; Bid No. 16-005, to Urban Corps of San Diego County, in the amount of $110,856.25. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the Old Poway Park General Construction Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $6,854.06, if unencumbered, 45 days after City Council acceptance; (4) Release the Philadelphia Indemnity Insurance Company Bond for Material and Labor in the amount of $110,857.00, after the release of retention; and (5) Retain the Philadelphia Indemnity Insurance Company Bond for Faithful Performance for a period of one year. Discussion: The Old Poway Park General Construction Project was a multi-trade project that replaced the existing railroad water tower tank, various railroad track ties, the Porter House ceiling light fixtures and the Rose Room concrete slab floor. The project also rehabilitated the existing windows in Templars Hall and the Porter House, as well as constructed a new concrete pathway at the Porter House. There was one Change Order in the amount of $26,224.90 to construct a storage building for the Farmers Market and to adjust the contract to actual construction quantities. The final contract amount is $137,081.15. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. 1 of 2 January 10, 2017, Item #\.lo Acceptance of the Old Poway Park General Construction Project January 10, 2017 Page 2 Fiscal Impact: Sufficient funds are available in the Old Poway Park General Construction Project (3501 G) for the release of retention. Public Notification: Urban Corps of San Diego County, 3127 Jefferson Street, San Diego, CA 92110 Attachments: None Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of2 Reviewed By: Morgan Foley City Attorney Approved By: j0VvJ/ lliltitc Tina M. White City Manager January 10, 2017, Item# I,~ City of Poway COUNCIL AGENDA REPORT APPROVED D APPROVED AS AMENDED 0 (SEE MINUTES) DENIED D REMOVED D DATE: TO: FROM: CONTACT: SUBJECT: Summary: January 10, 2017 CONTINUED~~~~- RESOLUT/ON NO. Honorable Mayor and Members of the City Council Troy Bankston, P.E., Director of Public Works "t3=.. Eric Heidemann, Public Works Operttti?ns Manager eheidemann@poway.org < .kf Approval of Second Amendment to the Contract for the Sale and Purchase of Goods and Materials with The SoCo Group, Inc. On May 21, 2013, the City Council awarded the contract for sale and purchase of motor vehicle fuel to The SoCo Group, Inc. This agreement was established through the City of San Diego's cooperative purchasing program and will be terminated effective January 22, 2017. The City of San Diego processed an amendment that extends the term of their contract with The SoCo Group, Inc. to June 30, 2018. It is recommended the City of Poway also extend the term of their contract with The SoCo Group, Inc. for fuel services to June 30, 2018. Recommended Action: It is recommended that the City Council approve the Second Amendment to the Contract for the Sale and Purchase of Goods and Materials with The SoCo Group, Inc., that extends the contract to June 30, 2018, and authorize the City Manager to execute any necessary documents. Discussion: The SoCo Group, Inc. (The SoCo Group) was awarded the contract for the purchase of motor vehicle fuel on May 21, 2013, through a cooperative fuel purchasing program through the City of San Diego. The City of San Diego recently processed an amendment to extend the term of their contract with The SoCo Group that ends June 30, 2018. As a large city, San Diego realizes an economy of scale for their bids. They allow other agencies to participate in their cooperative purchasing program and contract for these services. This provides an opportunity for the City of Poway to continue to utilize pricing opportunities obtained through a competitive procurement process. A contract amendment with The SoCo Group will allow the City of Poway to continue to participate in the purchasing group and ensures the most favorable pricing for motor vehicle fuel and delivery. 1 of 2 January 10, 2017, Item# \.l Approval of Second Amendment with The SoCo Group, Inc. January 10, 2017 Page 2 Environmental Review: This action is not subject to California Environmental Quality Act review. Fiscal Impact: Sufficient funds in the amount of $250,231 are available with the FY 201.5-17 biennium budget in account Vehicle Operations (0413-3120) for purchase of motor vehicle fuel. Public Notification: A copy of this report was sent to The SoCo Group, Inc. Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 2 of2 Reviewed By: Morgan Foley City Attorney Approved By: ,:liuJ]L~ Tina M. White City Manager January 10, 2017, Item # l. l APPROVED 0 APPROVED AS AMENDED 0 City of Poway COUNCIL AGENDA REPORT (SEE MINUTES) DENIED 0 REMOVED 0 CONnNUED ____ ~ DATE: TO: FROM: CONTACT: SUBJECT: Summary: RESOLUTION NO.---- January 10, 2017 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services/vt, Steven E. Strapac, Senior Civil Engineer~ (858) 668-4653/sstrapac@poway.org Acceptance of Public Improvements for the Starmount Hydrant and Waterline Project, Wl13-004 Water Improvement Plan Wl13-004 includes the installation of a new fire hydrant on Starmount Way. The improvements are complete and ready for acceptance. Recommended Action: It is recommended that the City Council: 1. Accept the improvements shown on drawing WI 13-004 as complete; 2. Release the Performance Bond in the amount of $4,945.00; 3. Release the Payment Bond, in the amount of $2,472.50; 4. Retain $494.50 of the Performance Bond as the Warranty Bond, for a period of one (1) year. Discussion: The fire hydrant will provide service to the home recently built pursuant to MDRA13-013. The construction has been completed in accordance with the Standard Agreement for Construction of Public Improvements (Attachment A), and accepted by the Engineering Inspection Division. Staff finds the project to be complete in accordance with the project plans and specifications. Environmental Review: The acceptance of completed public improvements is not a project pursuant to the California Environmental Quality Act. Fiscal Impact: None. Public Notification: Brett Ames of A3 Holdings, LLC was provided a copy of this report. Attachments: Standard Agreement 1 of 12 January 10, 2017, Item#\·~ Acceptance of Public Improvements for Starmount Way Project Wl13-004 January 10, 2017 Page 2 Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of 12 Reviewed By: Morgan Foley City Attorney Approved By: 'i • -._\ ----.. r--'-./. ~lt~J t l1;Ultfz__ Tina M. White City Manager January 10, 2017, Item# \.3 Poway, California I" ·3·/3 Agreement Date STANDARD AGREEMENT FOR CONSTRUCTION OF PUBLIC IMPROVEMENTS (Wl13-004) The CITY OF POWAY ("CITY") and A3 Holdings, LLC, a California Limited Liability Company, ("OWNER") agree as follows: A. OWNER is required to construct the following public improvements (''work") for the above-referenced property: Installation of a fire hydrant and associated · appurtenances. B. CITY approved plans and specifications for the construction of the work, which are incorporated herein by reference, and identified as water improvement plans for Starmount Fire Hydrant Installation, Wl13-004. C. The following are attached hereto and made a part hereof: Schedule A: Public Improvements 1. IMPROVEMENTS: TIME TO PERFORM: For valuable consideration OWNER agrees to do, or cause to be done, at OWNER's expense and without any cost or liability to the CITY, all of the work described herein by the date specified on Schedule A. OWNER warrants that all of the materials supplied and work to be done will be of good quality and workmanship. Said work shall be in strict conformity with the plans and specifications of the work, the standard specifications and drawings for public improvements adopted by CITY, and this agreement. OWNER shall furnish all transportation, equipment, labor, services, permits, utilities, and all other items necessary to complete the work. OWNER shall pay all claims, demands, and li~bility arising out of or resulting from or in connection with the performance of the work. OWNER shall furnish accurate "as constructed" plans. In addition, Owner shall, prior to acceptance of the work by City Council, set all final monuments and stakes. OWNER's obligations herein are not limited by any cost estimates, nor will any estimate be a measure of damages. CITY, in its sole discretion and without liability to CITY, City Council Members, CITY's Engineer and their consultants, and each of their officials, directors, officers, employees and agents, may require changes, alterations, or additions to the plans and specifications which do not exceed ten percent (10%) of the original CITY approved cost estimate of the work. CITY, in its sole discretion and without liability to CITY, City Council Members, CITY's Engineer and their consultants, and each of their officials, directors, officers, employees and agents, may require changes, alterations, or additions in addition to said ten percent (10%) limitation if required to correct errors or omissions in the approved plans and specifications, and for unforeseen conditions such as, but not limited to, rock excavation, unstable soil conditions, or high water tables requiring de-watering. 3 of 12 ATTACHMENT A January 10, 2017, Item #\.i 2. INSURANCE: OWNER shall not commence or continue to perform any work unless OWNER has in full force and effect all required insurance with companies satisfactory to CITY. To be acceptable, insurers must be authorized to do business and have an agent for service of process in California, and have an "A" policyholder's rating and a financial rating of at least Class XI in accordance with the current Best's Ratings. OWNER shall not permit any contractor or subcontractor to perform any work unless the worker's compensation insurance requirements have been complied with by each of them. All insurance policies shall be maintained until the work is accepted by the CITY and provide for coverage of all causes of action or disputes arising out of acts in performance of the construction of the public improvement herein whether said causes or disputes are filed or brought to the attention of the CITY before or after the CITY acceptance of work. Wrth approval of the CITY's Attorney, insurance coverage required by this section may be satisfied by insurance held in name of prime contractor of OWNER, provided that prime contractor coverage is sufficiently broad to include all losses on job site. As evidence of coverage, OWNER shall provide certificates of insurance and endorsement of CITY forms. Each certificate shall bear an endorsement waiving right of cancellation or change in coverage without forty-five (45) days notice in writing delivered to CITY. Before issuance of construction permit, OWNER shall provide certificate(s) of insurance, satisfactory to CITY, certifying that OWNER, and each of OWNER'S contractors, has for the agreement period, full worker's compensation insurance coverage for all persons who are or may be employed in carrying out the work. Before issuance of construction permit, OWNER shall provide to CITY, certificates of insurance and endorsements that OWNER has liability insurance coverage naming CITY as additional insured for both bodily injury and property damage in a single limit of not less than that specified on Schedule A for any one occurrence. Liability insurance coverage shall include each of the following types of insurance as required by the CITY to carry out this agreement. A. 1. 2. 3. 4. 5. 6. 7. 8. 9. General Liability Comprehensive Form Premises-Operations Explosion and Collapse Hazard Underground Hazard Products/Completed Operations Hazard Contractual Insurance Broad Form Property Damage Including Completed Operations Independent Contractors Personal Injury B. 1. 2. 3. 4. Automobile Liability Comprehensive Form, Including Loading and Unloading Owned Hired Non-Owned Contractual insurance shall be sufficiently broad to indemnify CITY as set forth in Paragraph 4. Any liability insurance naming the CITY insured, shall include as additional insured City Council Members, CITY's Engineer and their consultants, officials, directors, officers, agents, and employees. Insurance afforded them shall be primary insurance and 4 of 12 January 10, 2017, Item# l.8 the amount provided shall not be reduced or prorated by reason of any other insurance they might have. Nothing contained in these insurance requirements shall limit the liability of OWNER or OWNER's insurance companies. Review and acceptance of insurance certificates shall not constitute any representation by CITY or its representative that any required insurance has been issued. 3. OWNER'S LIABILITY: OWNER shall, at OWNER's sole cost and expense, be solely and completely responsible for all matters affecting the design, prosecution, progress and completion of the work, (both on and off the job site). OWNER shall be responsible for observing all laws. OWNER shall provide for public convenience and safety, and safety of workers, including OWNER's workers and those of OWNER's contractors, subcontractors and suppliers, and others contributing to the work. OWNER shall protect CITY property and property rights of others, including the location, maintenance and replacement of utilities, whether shown on the plans or not. OWNER shall give prior notification to utility owners. OWNER shall protect against and prevent drainage from storm runoff. OWNER shall not interfere with the lawful use by others of easements and rights-of-way. Nothing in this agreement, the specification, or other contract documents, or CITY's approval of the plans and specifications or inspection of the work, shall relieve the OWNER or contractor of full responsibility for all aspects of the work. CITY, City Council Members, CITY's Engineer, and their consultants, and each of their officials, directors, officers, employees, and agents shall have liability for any aspect of the work. 4. OWNER'S INDEMNIFICATION: OWNER shall indemnify and hold harmless CITY, City Council Members, CITY's Engineer and their consultants, and each of their officials, directors, officers, agents, and employees from and against all liability, claims, damages, losses, expenses, and other costs, including costs of defense and attorneys fees, arising out of or resulting from or in connection with the design or construction of the work, both on and off the job site, and during and after completion. This, provided any of the above, is: (1) attributable to bodily injury, sickness, disease ·or death, or to injury to or destruction of property (other than the work itself), including the loss of use resulting therefrom, and (2) caused in whole or in part by any act or omission of OWNER, OWNER's Engineer, any contractor, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose acts or omissions any of them may be liable. All of this regardless of whether or not it is caused in part by any act or omission (active, passive, or comparative negligence included) of a party indemnified hereunder. Said indemnification and agreement to hold harmless shall extend to injuries to persons and damages to or taking of property, resulting from the design or construction of said improvements causing the diversion of waters or from the design or construction or maintenance of drainage systems, streets and other improvements. Acceptance of these improvements by the CITY shall not constitute an assumption by the. CITY of any responsibility for such damage or taking. As to any and all claims against the indemnified parties by any employee of OWNER, any contractor, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnity obligations hereunder shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the OWNER, or any contractor, subcontractor, supplier or other person under worker's compensation acts, disability benefit acts or other employee acts. 5 of 12 January 10, 2017, Item# \.i OWNER shall also indemnify and hold harmless CITY, City Council Members, CITY's Engineer, and their consultants, and each of their officials, directors, officers, employees and agents from and against all losses, expenses, damages (including damages to the work itself), attorneys fees, and other costs, including costs of defense, which any of them may incur both during and after completion with respect to any latent deficiency in the design, specifications, surveying, planning, supervision, observation of or construction of the improvements referred to herein or any injury to a person or property, real or personal, as a result of any such latent deficiency. CITY's costs shall include the cost of inspecting and restoring other portions of the work which CITY reasonably suspects may al~o be defective by reason of known defects in the work or other work performed by OWNER or OWNER's contractors, subcontractors, or suppliers or designed by their representatives. Provisions of this Paragraph 4 shall remain in effect ten (10) years following acceptance of improvements by the CITY. Nothing contained herein shall limit CITY's remedies pursuant to Code of Civil Procedure, Section 337.15. 5. SECURITY: With the execution of this agreement, OWNER shall furnish and deliver to CITY, at no expense to CITY, a payment bond and a performance bond. Each shall be in the amount of the CITY-approved estimate specified on Schedule A. Bonds shall be furnished by surety companies satisfactory to the CITY on the forms provided by CITY. No alterations or substitution of said forms will be allowed. To be acceptable, surety companies must be authorized to do business and have an agent for service of process in California, be on the accredited list of the United States Treasury Department, and/or have an "A" policy holders rating and a financial rating of Class XI or better in accordance with the current "Best's Rating." The bonds will be limited to amounts acceptable to the Treasury Department. None of the following shall in anywise affect the obligations of any surety. Each surety waives notice thereof: (a) any change, extension of time, alteration, or additions to the terms of the agreement, or the work to be performed, or the plans and specifications therefore; (b) any matters unknown to surety which might affect surety's risk except that CITY will advise surety upon request of the following: (1) any written claims it receives from unpaid subcontractors or suppliers, and (2) any written orders received from other public authorities charging violations of laws, ordinances or regulations, and (3) failure of OWNER to comply with any written notice to correct defective work. The obligations of OWNER shall not be limited by the amount of such bonds. 6. TYPES/AMOUNT OF SECURITY: In lieu of payment and performance bonds, OWNER may furnish CITY either cash, a Letter of Credit, or an Agreement of Deposit as security for performance. Said security shall be in amount no less than one hundred percent (100%) of the cost estimate and, in addition, for payment of those furnishing materials, labor or equipment in amount not less than fifty percent (50%) of the cost estimat~. Said security agreements shall be on forms furnished by CITY. No alterations or substitution of said forms will be allowed. The obligations of OWNER shall not be limited by the amount of the security required. 7. COSTS AND DEPOSITS: OWNER agrees to pay CITY, on demand, the full amount of all of CITY's costs incurred in connection with the work and this agreement. These costs include, but are not limited to, plan checking, inspection, materials furnished, attorneys fees incurred in connection with preparing and negotiating this agreement, and all other expenses, including engineers and attorneys fees of CITY, directly attributable to the work and this agreement. These costs shall include a reasonable amount for CITY's overhead in connection therewith, plus any applicable fees of CITY. CITY's costs shall include the cost 6 of 12 January 10, 2017, Item# \.t of inspecting and restoring other portions of the work both during and after acceptance, which CITY reasonably suspects may also be defective by reason of known defects in the work or other work performed by OWNER or OWNER's contractors, subcontractors, or suppliers or designed by their representatives. OWNER shall deposit with CITY concurrently with the execution of this agreement, such sums as the CITY establishes as deposits set forth on Schedule A. Should the actual expenses be in excess of the deposit set forth on Schedule A, OWNER shall pay the amount of such excess on demand. Should the actual expenses be less than the estimated deposit on Schedule A, the difference, without interest, shall be refunded to OWNER within ninety (90) days of acceptance of work by CITY; provided, however, the CITY shall have the right first to apply any excess monies to any other obligation which OWNER might have to CITY. Said deposit is not a trust fund and said deposit may be co-mingled with other similar deposits. 8. PARTIAL UTILIZATION: Until all work has been completed and accepted by CITY and all other public authorities having jurisdiction, OWNER shall be responsible for the care, maintenance of, and any damage to the work. When the work or any portion of it is sufficiently complete to be utilized or placed into service, CITY shall have the right upon written notification to OWNER to utilize such portions of the work and to place the operable portions into service. With this notice and commencement of utilization or operation by the CITY, OWNER shall be relieved of the duty of maintaining the portions so utilized or placed into operation. However, such use and operation shall not relieve OWNER of the full responsibility for completing the work in its entirety, for making good defective work and materials, for protecting the work from damage, and for being responsible for damage and for the work as set forth herein. Nor shall such action by CITY be deemed completion and acceptance. Further, such action shall not relieve OWNER, or OWNER's sureties and insurers, of the provisions hereof relating to indemnity and guarantees. 9. ACCEPTANCE OF PROJECT/WARRANTY: Acceptance of the work shall only be by action of the City Council. Neither the acceptance nor any prior inspections or failure to inspect shall constitute a waiver by CITY of any defects in the work. From and after acceptance, the work shall be owned and operated by CITY. As a condition to acceptance, OWNER and OWNER's contractor shall each certify to CITY in writing that all of the work has been performed in strict conformity with the agreement and that all costs have been paid or supply to CITY security, satisfactory to CITY, guaranteeing such performance. In addition to OWNER's other obligations under the agreement, OWNER warrants all work and materials to be of good quality and fit for the purpose and intended use. OWNER shall repair, replace, and restore any and all such work which may prove defective in workmanship and/or materials, without expense whatsoever to CITY; ordinary wear and tear and unusual abuse or neglect excepted. OWNER shall also repair, replace, and restore any other work which is displaced in correcting defective work, as well as other portions of the work which CITY by reason of such defects reasonably suspects may also be defective. OWNER shall provide a warranty bond or other security satisfactory to CITY for a period of one (1) year. Said bond or other security shall be in an amount satisfactory to CITY, but in no case less than ten (10) percent of project cost. Said bond or other security shall in no way limit the time within which CITY may bring action for breach of this warranty (CCP 337) or action for latent defects (CCP 337.15) nor the amount of such claim or judgment. 7 of 12 January 10, 2017, Item# \.i In the event of a failure to commence with the compliance of above-mentioned conditions within seven (7) calendar days after being notified in writing or failure to diligently pursue such compliance to completion, CITY is hereby authorized to proceed to have the defects repaired and made good at the expense of OWNER who hereby agrees to pay the cost and charges therefor immediately on demand. If, in the opinion of CITY, nonconforming work creates a dangerous condition or requires immediate correction or repair to prevent further loss to CITY or to prevent interruption of operations, CITY will attempt to give the OWNER notice. If OWNER cannot be contacted or does not comply with CITY's request for correction within a reasonable time as determined by CITY, CITY may proceed to make such correction or provide such repair. The costs of such correction or repair shall be charged against OWNER, who agrees to make payment for said costs upon demand. Corrective action by CITY will not relieve OWNER or OWNER's sureties or insurers of the guarantees and indemnities of this agreement. This paragraph does not in any way limit CITY's remedies pursuant to Code of Civil Procedure, Section 337 and 337.15, or the guarantee on any items for which a longer guarantee is specified or on any items for which a manufacturer or supplier gives a longer guarantee period. OWNER agrees to act as a co-guarantor with such manufacturer or supplier, and shall furnish CITY all appropriate guarantee or warranty certificates upon completion of the project. No manufacturers guarantee period shall in any way limit the liability of OWNER or OWNER's sureties and insurers under the indemnity or insurance provisions of this agreement. 10. EASEMENTS AND FEE INTERESTS: OWNER shall at OWNER's sole cost and expense, furnish CITY with appropriate easements and fee title to required facilities sites for the entire work, free and clear of all liens, encumbrances, restrictions, and covenants, other than current real property taxes then a lien but not yet payable. At OWNER's cost and expense, OWNER shall furnish CITY with an acceptable title insurance policy insuring CITY has title as required above with an endorsement insuring CITY against mechanic's lien claims arising out of the performance of the work. Easements shall be in standard form acceptable to CITY, shall be not less than the width CITY determines necessary to maintain the work and shall be executed and delivered to CITY concurrent with execution of this agreement. Easements shall be recorded prior to CITY accepting the work or furnishing services to any portions of the property under development ( other than those as may be delivered under a temporary service agreement with OWNER). 11. CONTRACTORS AND AGENTS: OWNER shall be as fully responsible to CITY for the acts and omissions of OWNER's contractor and of the persons directly or indirectly employed by OWNER's contractor as OWNER is for the acts and omissions of persons directly or indirectly employed by OWNER. Nothing contained in the agreement shall create any contractual relationship between any contractor or others and CITY. OWNER shall bind every contractor to be bound by the terms of this agreement. 12. DEFAULT BY OWNER: OWNER shall be in default of this agreement if, in the sole discretion of the CITY, OWNER refuses or fails to construct the improvements required hereby in a workmanlike manner, or OWNER refuses or fails to prosecute the work or any separable part thereof with such diligence as will ensure its completion within the time specified herein, or any written extension thereof, or fails to complete such work within such time, or if OWNER should be adjudged bankrupt, make a general assignment for the 8 of 12 January 10, 2017, Item# \.t benefit of creditors, or if a receiver should be appointed on account of OWNER's insolvency or if OWNER or the contractor, or any of their subcontractors violate any of the provisions of this agreement, or if OWNER fails to make prompt payment for materials or labor or if OWNER disregards laws, ordinances, or instructions of CITY. CITY shall serve written notice upon the OWNER and OWNER's surety of its intention to declare this agreement in default. Said notice will contain the reasons for such intention to declare a default. Unless, within ten (1 O} days after the service of such notice, such violations shall cease and satisfactory arrangements for the corrections thereof be made, this agreement shall upon the expiration of said time be in default. Upon such default, CITY shall serve written notice thereof upon the surety and OWNER, and the surety shall have the right to take over and perform this agreement. If the surety does not, within fifteen (15} days after the serving upon it of a notice of default, give CITY written notice of its intention to take over and perform this agreement or does not commence performance thereof within thirty (30} days from the date of CITY's notice, CITY may take over the work and prosecute the same to the extent of completion it deems necessary by contract or by any other method it may deem advisable for the account and at the expense of OWNER, and the surety shall be liable to CITY for any cost or other damage occasioned CITY thereby. In such event, CITY may, without liability for so doing, take possession of and utilize in completing such work, such materials, appliances, plants, and other property belonging to OWNER that may be on the site of the work and be necessary therefore. Should surety fail to take over and diligently perform the agreement upon Principal's default, surety agrees to promptly, on demand, deposit with CITY such amount as CITY may reasonably estimate as the cost of completing all of OWNER's obligations. For any such work that CITY elects to complete by furnishing its own employees, materials, tools, and equipment, CITY shall receive reasonable compensation therefore, including costs of supervision and overhead. CITY may, at its option, elect not to complete any or all of the work and may elect not to accept any of the work already completed. If CITY elects not to accept any of the work, then all CITY's obligations to OWNER and the lands to be served shall terminate. CITY's obligations to OWNER and the lands to be served shall continue to the extent of any acceptance, subject to CITY's right to offset any sums due it. The foregoing provisions are in addition to, and not in limitation of, any other rights or remedies available to CITY. 13. REMOVAL OF IMPROVEMENTS: If the work is suspended or otherwise not continuously prosecuted for any cause whatsoever, within or without the time for completion, OWNER shall, at OWNER's sole cost and expense, remove and replace all or any portion of the work already completed and inspected which CITY, in its sole discretion, determines is substandard, damaged, or may constitute danger to the public. 14. ATTORNEY FEES AND COSTS: Should CITY engage an attorney to enforce any provision of this agreement or to defend any claim brought by anyone arising out of the failure of OWNER to perform any of OWNER's obligations under this agreement, OWNER shall pay all of CITY's attorney's fees incurred in connection therewith, with or without suit, whether or not said attorney is in the regular employ of the CITY. 15. FUTURE CHARGES: Nothing in this agreement shall relieve OWNER or OWNER's successors or assigns of any obligation to pay any connection, installation, expansion or other fees, charges, or other expenses, including operation and maintenance expenses, 9 of 12 January 10, 2017, Item#\,\ required under any present or future established ordinances, rules, regulations, and policies of CITY. 16. ASSIGNMENT: The performance of the agreement may not be assigned, by OWNER except upon the written consent of CITY. Consent will not be given to any proposed assignment which would relieve OWNER or OWNER's sureties of their responsibilities under the agreement, unless CITY finds that assignee can perform this agreement and provide security comparable to that provided by OWNER. 17. NOTICE: All notices required hereunder shall be deemed served or given upon the earlier of .actual receipt or deposit in the United.States Mail, first class postage.prepaid, addressed to OWNER at the address set forth below, to the surety at the address in the security instrument, and to CITY at P.O. Box 789, Poway, California 92074-0789. CITY OF POWAY OWNER: A3 Holdings, LLC ~es. Pre.:dent (Notarize) ADDRESS: 'IS /dmJW()J'IS /Jr. 'If A:k) PHONE: 858· ..2yo ·52 'fl/ Approved as to Form: Office of the City Attorney Date m:\engserv\land development projects\2013\wi13-004 starmount\std agrmt.docx 10 of 12 January 10, 2017, Item#\·~ CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT • State of California } County of 0.AA( ~/);1:;-G I) on/~.J. ZPIJbeforeme, /Jtlytt,I_J J;;//V~ ;/{ff~y~rtJL (C- ' Date ' ~ r-r::;;,-~ I .1 / ~A~ ~ere...,.~Name arfdTllle of the Officer • personally appeared _...,L.KJ ........... ~c;--'-./~ .1.1_~t---_n_~~P~ //_v-e,c...-~CJ.!;!!....-,...,.,....-.,...""--;~-.__,..,------------ Name(s> of Slgner(s) Place Notary Seal Above who proved to me on the basis of satisfactory evidence to be the person~hose name~ is/~ubscribed to the within instrument and acknowledged to me that he/~tjay executed the same in hi~/t6'1!Hr authorized capacity~, and that by hislf)&rfth)tr signature~on the instrument the person~ or the entity upon behalf of which the person~ acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. ~~~--~--~~~~-OPTIONAL~~;;.......~~~~--~~~~- Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached ~ocumen'lt Trtle or Type of Document~~ ~tJ/77=;;.£ {:p/$1J?JtC71tJ;e,/~dl!C;f/;/~i)IF/tf C~ Document Date: fJe,:,r)&Q ..5_. 2.. f) U Number of Pages: _ ___,f.___· ____ _ Signer(s) Other Than Named Above: Capacity(ies) Claimec:11 by Signer(s) Signer's Name: ___________ _ D Individual D Corporate Officer-Title(s): D Partner -0 Limited O General D Attorney in Fact D Trustee D Guardian or Conservator 0 Other: _______ _ Signer Is Representing: ___ _ RIGH-TTl-mr,1BPRINT OFSIGNE;R Top of thumb here Signer's Name: _____________ _ 0 Individual 0 Corporate Officer -Title(s): -------- 0 Partner -D Limited D General 0 Attorney in Fact OTrustee D Guardian or Conservator D Other: ________ _ Signer Is Representing: ____ _ RIGHTTHUMBPRINT OFSIGNE;R _ Top of thumb here • ©2007 National Notary Association• 9350 De Soto /we., P.O. Box 2402 • Cha1sworth, CA 91313-2402 • www.NalionalNotary.org Item #5907 Reorder: Call Toll-Free 1-800-876-6827 11 of 12 January 10, 2017, Item# \. ~ OWNER: Agreement Date SCHEDULE A TO STANDARD AGREEMENT FOR CONSTRUCTION OF PUBLIC IMPROVEMENTS (Wl13-004) This schedule is attached to and made--a -part of the Standard Agreement for Construction of Public Improvements between CITY and OWNER for the above- referenced property. The following correspond to the paragraph numbers of the agreement. 1. Completion Date: 2. Liability Insurance Limits: 3. a. Approved Cost Estimate: b. Approved Security Amount: Performance Payment (Labor & Materials) 4. Deposit/Fee Amount: 5. Warranty Security Amount: 12 of 12 Prior to issuance of first Building Permit or two (2) years from date of this agreement, whichever comes first. $2,000,000.00, combined limit each occurrence $ 4 945.00 $ 4 945.00 $ 2 472.50 $ 659.00 $ 494.50 January 10,-2017, Item#\.\ City of Poway COUNCIL AGENDA REPORT APPROVED D APPROVED AS AMENDED 0 (SEE MINUTES) DENIED D REMOVED D DATE: TO: FROM: CONTACT: SUBJECT: January 10, 2017 CONnNUED~~~~~ RESOLUTION NO. Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services~ Jeff Beers, Special Projects Engineer (858) 668-4624 or jbeers@poway.org Acceptance of the 2016-2017 Street Maintenance Project; Bid No. 16-023 Summary: On June 21, 2016, the City Council awarded the contract for the 2016-2017 Street Maintenance Project; Bid No. 16-023, to American Asphalt South, in the amount of $781,857.86. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the 2016-2017 Street Maintenance Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $41,547.46, if unencumbered, 45 days after City Council acceptance; (4) Release The Guarantee Company of North America USA Bond for Material and Labor in the amount of $781,857.86, after the release of retention; and (5) Retain The Guarantee Company of North America USA Bond for Faithful Performance for a period of one year. Discussion: The 2016-2017 Street Maintenance Project consisted of crack sealing, placing 4.9 million square feet of type II asphalt emulsion pavement slurry seal, and raising 142 utility lids to grade within Street Maintenance Zone 7. Zone 7 includes Scripps Poway Parkway and streets within the business park. The original budget for this project was $1,178,980.00. There was one Change Order in the amount of $49,091.38 to adjust the estimated contract quantities, add additional crack sealing of Scripps Poway Parkway and raise an additional 30 utility lids to grade. The final contract amount is $830,949.24. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. 1 of 2 January 10, 2017, Item# \.'\ Acceptance of the 2016-2017 Street Maintenance Project January 10, 2017 Page 2 Fiscal Impact: Sufficient funds are included in the proposed 2015-2017 comprehensive financial plan (account 0411-4320c) for the release of retention. Public Notification: American Asphalt South, Inc., 14436 Santa Ana Avenue, Fontana, CA 92337 Attachments: None Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of 2 Reviewed By: Morgan Foley City Attorney Tina M. White City Manager January 10, 2017, Item #\.'1 1 of 26 City of Poway COUNCIL AGENDA REPORT APPROVED l:J APPROVED AS AMENDED l:J (SEE MINUTES) DENIED l:J REMOVED l:J DATE: TO: . FROM: CONTACT: SUBJECT: Summary: January 10, 2017 CONTINUED~~~~- RESOLUTION NO. Honorable Mayor and Members of the City Council Wendy Kaserman, Assistant City Manager W\L- Peter Moote, Assistant Director of Administrative Service~ 858-668-4414 or pmoote@poway.org Resolution to establish the Schedule of Water Rates and Charges effective January 1, 2017 Proposition 218 requires that ratepayers be given the right to protest increases in water and sewer rate charges prior to approval. Notice of tonight's hearing for proposed water rate increases was mailed to 13,722 ratepayers on November 23, 2016. Under the provisions of Proposition 218, if the City receives written protests from a majority of affected ratepayers (in other words, written protests from more than 6,861 ratepayers), the City Council cannot approve the proposed rate increases. As of December 21, 2016, the City has received nine written protests. The proposed water rates would recover increases to the raw water rate and fixed charges adopted by the San Diego County Water Authority in effect January 2017, as well as cover a portion of the City's increased commitment to water capital improvement projects. The proposed water rates also address the unprecedented decrease in water sales due to compliance with State mandated reductions in water consumption. No changes to the City's sewer rates, in effect since January 2016, are proposed with this public hearing. The proposed water rates would increase the bill for a single-family residential customer with FY 2017-18 projected median water use (22 units; 7 48 gallons/unit), the most common residential meter size (3/4-inch), and most common sewer tier (2), by $5.46 per month. Also, with the expiration of the temporary surcharge credit (applied to the first 22 units of water on a residential bill), a customer using 22 units of water will experience an additional increase of $16.50 to the bimonthly bill. Recommended Action: Staff recommends that the City Council: • Open the public hearing, hear testimony and accept all written protests against water rate increases from affected ratepayers; • Close the public hearing; • Adopt the attached resolution (Attachment 1) to establish the Schedule of Water Service Rates and Charges effective January 1, 2017. January 10, 2017 Item #3.1 2 of 26 Public Hearing on Proposed Water and Sewer Rates January 10, 2017 Page2 Discussion: On November 15, 2016, the City Council held a workshop to consider recommended water and sewer rates for 2017. The rates presented at the workshop were recommended to provide recovery of pass-through costs, continue proper maintenance of the water and sewer systems, meet regulatory requirements, and fund necessary capital projects. The workshop resulted in Council directing staff to proceed with noticing a Proposition 218 public hearing, as required by California Constitution, Article XIIID, Section 6 (commonly known as "Proposition 218"), to consider increases to water rates. Notices were mailed to 13,722 ratepayers on November 23, 2016, describing the following proposed increases to water commodity charges and fixed service (meter) charges, and no change to sewer commodity or fixed service charges: • An increase to the water commodity rate by 7.75%; • An increase to the fixed meter charge by 8.75% • Expiration of the temporary Drought Recovery Surcharge credit, applied to the first 22 units of water on a residential bill, at $0.75 per unit of water (748 gallons); A copy of the Proposition 218 notice is attached to this report (Attachment 2). Water Rates -Background: Due to limited local resources, the City buys virtually all of its water supply from the San Diego County Water Authority (CWA). The City's allocation of fixed charges and the cost of water from CWA for 2017 will be almost 50% higher than costs five years prior. CWA increases reflect the higher cost of water supply from Metropolitan Water, and recovery of costs for the Carlsbad desalination plant. The City's FY 2016-17 adopted budget for water utilities operations and system rehabilitation is $26.21 million. After accounting for reductions in consumption, the updated budget requirement for water utilities is approximately $23. 79 million. Roughly 62% of operating costs (excluding system rehabilitation) is made up of water supply purchases and other pass-through charges from the CWA. The remaining 38% represents the City's cost for water treatment, operations, maintenance, and administration. Cost reduction measures implemented by the City between 2007 and 2012, primarily in response to the economic downturn, resulted in reduced costs across all operations, including water and sewer utilities. The most significant of these measures included reduction of the City workforce and the early adoption of pension reform. Revenue collected by the City from water fees and charges is used exclusively to operate, administer, maintain, and rehabilitate the water system. January 10, 2017 Item #3.1 3 of 26 Public Hearing on Proposed Water and Sewer Rates January 10, 2017 Page3 The City's current adopted water rates reflect a multi-year outlook that demonstrated the need for rate increases ranging from 7% to 9% over the next five years. Significant factors driving the rate increases include the City's partial absorption of prior years' increases in the cost of the raw water, the region's investment in alternative but more costly water supply sources, including desalination, and the City's increased annual commitment to funding priority water system rehabilitation projects. Based on the water system maintenance needs assessment, water rates will need to support an ongoing commitment of approximately $1.8 million from the water fund each year in order to ensure continuation of safe and reliable water service for the City's residents. Adopted water rates include the temporary drought recovery surcharge of $0.75 per unit (748 gallons), anticipated to remain in place through December 2018. The surcharge addresses the temporary loss of the City's ability to recover the cost of operation and maintenance of the City's water system, due largely to single family residential customers' compliance with the state mandated emergency water use restrictions. In order to lessen the disproportionate burden of the surcharge on customers whose conservation efforts are already largely responsible for the City's compliance with mandated reduction levels, Council adopted resolution 16-001 to suspend the surcharge on the first 22 units of consumption on single family residential bills. This residential customer surcharge credit was made effective January 2016 through December 2016, with the full surcharge going into effect January 2017. Council authorized a $401,250 loan from the general fund to temporarily cover the revenue loss due to the residential customer surcharge credits. An additional similar general fund loan for the surcharge credits issued between July 2016 through December 2016 may be necessary prior to FY 2016-17 year end in order to retain a positive balance in the water fund. Facts and recent trends for water consumption are as follows: • The City's water customer base is comprised of 14, 137 service connections; single-family residential customers represent approximately 89% of the customer base. • Median household bimonthly use declined from 36 units in 2007-08 to 25 units in 2014-15, and was further reduced to just over 20 units for 2015-16. • In 2015-16, 562 bills were issued to customers who reached the second rate block (200 units or more), representing approximately 2% of all residential water use billed. Water Rates -Commodity Charges: While the state's mandated reduction in Poway's water consumption was essential to addressing the drought crisis, reduced consumption has resulted in a substantial decline in the revenue necessary to sustain the City's water system. Also, effective January 2017, the City's water supply purchases will reflect a CWA commodity rate increase of just over 9%. January 10, 2017 Item #3.1 4of 26 Public Hearing on Proposed Water and Sewer Rates January 10, 2017 Page4 In order to recover increased CWA commodity charges and support the City's water utilities operations, the City's water commodity charge is recommended to increase by 7.75%. Without a commodity rate increase, a deficit balance in the water fund is projected by FY 2016-17 year end. This projection reflects the $401,250 general fund loan with the closing of FY 2015-16 for the residential surcharge credits. An important factor in determining revenue necessary to recover operating costs is projected water consumption over the course of the year. As of the close of FY 2015- 16, a 32% reduction in consumption across all customer types since FY 2013-14 has resulted. Early indications for FY 2016-17 indicate an increase of up to 17%, reflecting the recent changes to allow watering three days per week. This increase in volume was taken into account in determining projected revenue, using the recommended rate increases. It should be noted that the California Department of Water Resources and the State Water Resources Control Board are still working on permanent state water use regulations to be adopted before January. These regulations will potentially address indoor water use, outdoor irrigation, commercial-industrial use, and water loss. San Diego water agencies, including Poway, have urged the state not to take a one-size-fits- all approach. Service (Meter) Charges: The City's rate structure continues to support water conservation by limiting revenue from fixed (i.e., service charges) to variable (i.e., commodity charges) revenue. The City currently receives approximately 18% of its water revenue through fixed charges. In order to reduce rate volatility caused by unpredictable year-to-year consumption while moving the City closer to full recovery of the fixed costs assessed by the CWA, the City's multi-year rate outlook calls for incrementally increasing revenue from fixed charges. This target is increased from 20% to 25% of total revenue to align with restructured CWA rates, which shifted a portion of their revenue from variable charges to a fixed Supply Reliability Charge. To meet the City's target for recovery of fixed costs, annual increases in service charges that exceed both annual cost indexes and annual CWA fixed charge increases are necessary. While -the City's plan is to increase the percentage of revenue received from fixed charges to 25% over time, revenue from variable charges will be adjusted to achieve overall revenue that is projected to meet, not exceed, the amount necessary to recover operating and system maintenance costs. With fixed charges at 25% of total water revenue, the City's ratio would still remain below the 30% industry-recommended standard for water conservation purposes. In order for the City to continue moving toward greater recovery of CWA fixed charges while supporting priority water system rehabilitation projects, the City's water meter charge is recommended to increase by 8. 75%. January 10, 2017 Item #3.1 5 of 26 Public Hearing on Proposed Water and Sewer Rates January 10 , 2017 Page 5 Water Fund Balance: Due to the City's increased funding level for rehabilitation of its aging water system , partial absorption of increased pass-through costs , and significantly lower water sales due to conservation mandates, the water fund reserve balance has been used to moderate necessary rate increases. Consistent with projections at the time current rates were set in January 2016 , virtually the entire water fund reserve has been utilized . After a general fund loan to temporarily make up for the $401,250 residential surcharge credits to date, the water fund balance at the start of FY 2016-17 was just under $100,000, as shown in the following chart . "'$5.0 ~----------------------------- c 0 = $4 .5 ---~ $4.0 4--~ $3.5 +---- $3.0 +---- $2.S +---- $2 .0 +---- $1.5 +---- $1.0 +---- $0.5 +---- $0.0 -+----.Jt,;, FY 12-13 FY 13-14 -General Fund Loan -Projected Fund Balance FY 14-15 FY 15-16 FY 16-17 The City's multiyear rate outlook assumes future annual rate increases that exceed pass-through and normal annual City cost increases in order to rebuild the water fund balance to policy minimum. Based on 20% of the current annual water operating budget, the target fund balance for FY 2016-17 is approximately $4.4 million . Although it is anticipated to require over five years to rebuild the water operating fund balance to this target, a $5.4 million loan from the sewer fund was previously authorized by Council, which remains available to ensure sufficient funds are available as needed for water system operations and system maintenance requirements. Assuming moderate annual increases in Metropolitan Water and CWA pass-through costs , and annual City rate increases similar to those proposed for 2017, the water fund reserve would reach 20% of annual operating costs as called for in the reserve policy by 2021 . In the event a portion or the entire sewer fund loan is utilized, the existing long term rate plan for sewer services will not be affected. The sewer fund is maintaining a fund balance capable of moderating future sewer rate increases that will be needed to recover increased sewer system costs. Most notable is Metro's Pure Water/sewer outflow reduction project, discussed further in the sewer rates background section of this report. January 10, 2017 Item #3.1 6 of26 Public Hearing on Proposed Water and Sewer Rates January 10, 2017 Page6 If adopted, the rate increases, as shown in the following tables, would be in effect January 2017, and would be reflected on customer bills beginning March 2017 for all water used after January 1, 2017, Current and Proposed Fixed Water Meter Charges (All Customer Classes) Meter Size I Current Charge I Proposed Charge ( bimonthly) (bimonthly) 5/8", 3/4", 1" Fire $34.28 $37.28 1" $57.13 $62.13 1-1/2" $114.25 $124.24 2" $182.79 $198.78 3" $342.74 $372.73 4" $571.23 $621.20 6" $1,142.45 $1,242.41 8" $1,827.91 $1,987.84 Current and Proposed Water Commodity Rates (1 unit= 748 gallons) Single-Family Residential Multi-Family & Non-Residential Block 1 Block 2 Bimonthly consumption 1-199 units 200+ units Uniform Current Rate per unit $4.60 $6.56 $4.69 Proposed Rate per unit $4.96 $7.07 $5.05 Drought Recovery Surcharge (1 unit= 748 gallons All Customers; Potable Water Sewer Rates -Background: Current & Proposed Rate per unit $0.75 Wastewater generated in Poway is collected by the City's sewer system and conveyed to the City of San Diego Metropolitan Wastewater System (Metro), where it is treated and ultimately discharged to the Pacific Ocean. The City's updated FY 2016-17 budget for sewer treatment, operations, maintenance, and administration is $8.67 million. In addition, $5.73 million is programmed over the next five years for sewer system improvement and rehabilitation projects. January 10, 2017 Item #3.1 7 of 26 Public Hearing on Proposed Water and Sewer Rates January 10, 2017 Page7 Approximately 56% of the City's costs for providing sewer services (excluding rehabilitation projects) are pass-through costs from Metro and other component systems relied on for sewage transport, treatment, and discharge. As cited in the water rates background section of this report, cost reduction measures implemented by the City between 2007 and 2012 resulted in reduced costs across all operations, including sewer utilities. The most significant of these measures includes reduction of the City workforce and the early application of pension reform. Revenue collected by the City from sewer fees and charges is used exclusively to operate, administer, maintain, and rehabilitate the sewer system. Between 2011 and 2012, the City Council reduced sewer commodity charges by 20%, followed by no rate changes in 2013. Combined, these actions have resulted in a reduction in the sewer fund balance over time, as reserves have supported operations and allowed absorption of increased Metro pass-through charges. Increases to the sewer fixed service charges and commodity charges beginning in 2014 represented the first steps toward once again achieving full recovery of sewer operating costs. The City's current sewer rates went into effect in January 2016, when service (fixed meter) charges were increased by 8.75%, and commodity (volumetric) charges were increased by 7.50%. Similar to water, the adopted rates reflected a multi-year outlook that demonstrated the need for similar rate increases through 2020, until which use of sewer fund balance would be necessary to cover a portion of operating costs. During this period, the sewer fund balance is projected to remain sufficient, after absorbing the City's share of increased capital and operating costs associated with Metro's Pure Water project. The project will reduce the region's sewer outflow by processing recycled water, and initially produce 30 MGD of high quality potable water for the region by 2021. Metro member agencies, including Poway, will share project costs that will ramp up substantially by 2020, resulting in necessary overall treatment cost increases of over 50%. The project avoids the substantial long term costs of upgrading the system from primary only to secondary treatment and provides a new potable water supply for the region. Sewer Rates -Findings: The recommended objective of the rate plan for the sewer fund is to reach full recovery of costs for day-to-day operations and ongoing rehabilitation of the aging system, particularly by the time substantial San Diego Pure Water program-costs begin getting passed through to the City in 2020-21. In order to reach this objective, the sewer fund rate plan determined that the sewer use ( commodity) rates and sewer service (fixed) charges increase by 5% to 7% annually for a minimum of three years. Due to refunds issued by Metro based on final system operating costs in FY 2013-14, and an estimated refund for FY 2014-15, the anticipated increases for the City's sewer rates, to have been in effect January 2017, may be deferred for one year at this time. Assuming a return to the long-term rate plan in 2018, the result is a projected ongoing draw-down on sewer fund balance through 2021, at which time full cost recovery may be achieved. January 10, 2017 Item #3.1 8 of 26 Public Hearing on Proposed Water and Sewer Rates January 10, 2017 Pages Combined Water and Sewer Rates: The combined proposed water and existing sewer rates for a single-family residential customer with FY 2016-17 projected median water use (22 units), the most common residential meter size (3/4-inch), and most common sewer tier (2), would be $10.92 bimonthly ($5.46 month). Also, a residential customer with 22 units of consumption, and therefore currently receiving the temporary surcharge credit for all units consumed (applied to the first 22 units), will pay an additional $16.50 on their bimonthly bill once the credit expires effective December 31, 2016. Single-Family Residential Customer Combined Bimonthly Water and Sewer Bill (22 Units, Most Common 3/4-inch Meter, Tier 2) $34.28 $37.28 $101.20 $109.12 $16.50* $16.50 $68.04 $68.04 $3.00 $7.92 $.00** $ - Total Combined Bill $220.02 $230.94 Bimonthly $10.92 Monthl $5.46 * Suspended on first 22 units; January 2016-December 2016 ** Although no increase is proposed to the Temporary Drought Recovery Surcharge, the credit from a general fund loan will expire effective December 31, 2016 Environmental Review: This item is not subject to CEQA review. Fiscal Impact: If the proposed rat~s are adopted, an estimated $172,844 will be added to the water fund reserve in FY 2016-17, bringing the balance to 3% of annual operating costs and closer to the annual operating policy level of 20%. Sewer revenues are expected to be supported by $1.45 million from the sewer fund reserve balance to meet operational and system rehabilitation needs in FY 2016-17. Public Notification: A Notice of Public Hearing was published in the Poway News Chieftain on December 29, 2016, and January 5, 2017. Additionally, a Proposition 218 hearing notice was mailed to every customer on November 23, 2016. January 10, 2017 Item #3.1 Public Hearing on Proposed Water and Sewer Rates January 10, 2017 Page9 Attachments: 1. Resolution Establishing Water Service Charges and Rates 2. Proposition 218 Notice 3. Written Protests Received Through December 21, 2016 Reviewed/Approved By: Wen~nTI~ Assistant City Manager 9 of 26 Reviewed By: Morgan Foley City Attorney Tina M. White City Manager January 10, 2017 Item #3.1 RESOLUTION NO. 17-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, ESTABLISHING THE SCHEDULE OF WATER SERVICE CHARGES AND RATES PER SECTION 13.11.120 OF THE POWAY MUNICIPAL CODE WHEREAS, the City of Poway provides water services to residents of Poway; and WHEREAS, the City has a fixed bimonthly water service charge based upon the hydraulic capacity of the meter size; and WHEREAS, the fixed bimonthly water service charge adopted herein shall be imposed as a condition of service by the City to the customer. Any customer may avoid payment of the fee or charge by disconnecting from the facilities of the City; and WHEREAS, the City also has a water commodity charge, which is imposed on the basis of the amount of water used or consumed by the customer, and WHEREAS, the City has a Raw Water Rate and other charges; and WHEREAS, the City has a delinquency fee and other noted fees related to water services, as established from time to time by City Council resolution; and WHEREAS, the City Council of the City of Poway held a duly noticed public hearing on January 10, 2017, pursuant to the provisions of Article XIIID of the California Constitution and the Proposition 218 Omnibus Implementation Act; and WHEREAS, the City Council received a final tabulation of all written protests received by the City Clerk at the January 10, 2017 Proposition 218 hearing; and WHEREAS, the City Council heard and considered all written and oral protests to the proposed changes to the rates at the public hearings. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: Section 1. The City Council hereby finds that no majority protest for the Schedule of Water Charges and Rates were received. Section 2. The City Council hereby establishes the following Schedule of Water Service Charges and Rates, to replace the water service charges and rates, if any, set forth in section 13.11.120 of Chapter 13.11 of the Poway Municipal Code, for all water services billed beginning the first full billing cycle after January 1, 2017 for all water used on or after January 1, 2017, as follows: 10 of 26 Attachment 1 January 10, 2017 Item #3.1 11 of 26 Resolution No. 17- Page 2 A. Water Capacity. Every water customer pays a bimonthly water service charge regardless of customer class. The fee is based upon meter size. Most residential water customers pay the 5/8-inch, 3/4-inch charge. Fixed Meter Charges Meter Size Current Charge Effective Charge 01/01/16 5/8-inch, 3/4-inch, 1-inch Fire $34.28 $37.28 1-inch $57.13 $62.13 1 1/2-inch $114.24 $124.24 2-inch $182.79 $198.78 3-inch $342.74 $372.73 4-inch $571.22 $621.20 6-inch $1,142.45 $1,242.41 8-inch $1,827.90 $1,987.84 B. Water Commodity Rate. In addition to a water capacity fee, every customer pays for each unit of potable water registered through his or her meter (commodity). Each unit is approximately 748 gallons. Water Rates Current Rate per Unit Customer Type Rate Effective per Unit 01/01/16 Single-Family Block 1: 1-199 Units $4.60 $4.96 Residential; Two-Block Rate Structure Block 2: 200+ Units $6.56 $7.07 Multi-family; Uniform Rate Structure $4.69 $5.05 Landscape Irrigation; Uniform Rate Structure $4.69 $5.05 Nonresidential (Including Commercial/ $4.69 $5.05 Industrial); Uniform Rate Structure I C. Drought Recovery Charge (Temporary). In addition to the water capacity fee and water commodity fees, a temporary $0.75 per unit charge will be applied to each unit of potable water registered through his or her meter (temporary drought recovery charge). Each unit is approximately 748 gallons. January 10, 2017 Item #3.1 Resolution No. 17- Page 3 D. Special Water Rates. 1. Raw Water. The basic raw water rate will be the raw water cost from the San Diego County Water Authority (CWA), associated fixed charges, and a City surcharge as established by separate agreement. 2. Reclaimed Water. At this time, reclaimed water is only available in the City's business park. The reclaimed water rate is 90 percent of the nonresidential water commodity rate per unit then in effect. 3. Agricultural Credit. The CWA may offer interruptible water to agricultural customers at discounted rates through special programs. The City may pass through the discounted rate to retail customers who meet program requirements and choose to participate in the program, subject to CWA program availability, terms, and conditions. Section 3. That the setting of such charges and rates is statutorily and categorically exempt from the requirements of CEQA, pursuant to Section 21080(b)(8) of the Public Resources Code, and Title 14 of the California Code of Regulations, Sections 15273(a) and 15307. Section 4. This Resolution shall take effect immediately. PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway at a regular meeting this 10th day of January 2017. Steve Vaus, Mayor ATTEST: Nancy Neufeld, CMC, City Clerk 12 of 26 January 10, 2017 Item #3.1 13 of 26 STATE OF CALIFORNIA ) ) ss COUNTY OF SAN DIEGO ) Resolution No. 17- Page 4 I, Nancy Neufeld, City Clerk of the City of Poway, do hereby certify under penalty of perjury that the foregoing Resolution No. 17-_ was duly adopted by the City Council at a meeting of said City Council held on the 10th day of January 2017, and that it was so adopted by the following vote: AYES: NOES: ABSENT: DISQUALIFIED: Nancy Neufeld, CMC, City Clerk City of Poway January 10, 2017 Item #3.1 Notice of Public Hearing on Proposed Water Rates The City 1s committed to providing the highest quality water and sewer services at the lowest possible rates To ensure this commitment. each year the City evaluates its infrastructure needs . operations and mamtenance costs for the next year Based on this evaluation rate increases are proposed for 2017 Wh y are y ou receiv ing t his no ti ce? The City of Poway is mailing this notice to you because you are a water and/or sewer customer responsible for payment of water and/or sewer fees, or you are the owner of record for a property that receives water and/or sewer service. This notice describes proposed increases to water rates ranging from approximately 7.75% to 8.75%, and provides notice of the upcoming public hearing at which these proposed changes will be considered by the Poway City Council. If the proposed rates are approved, the bimonthly water and sewer bill for a typical single-family residential customer, who us es 22 units of water bimonthly, and is assigned to sewer t ier 2, will increase by $10.92. The City Council previously approved a temporary partial credit toward the Drought Recovery Surcharge fo r single family residential customers. This credit will expire in December 2016, resulting in higher water charges for these customers. What are the reasons for rate increases? The primary reason for the rate increases is reduced water sales coupled with the increased price of wholesale water purchased from the San Diego County Water Authority. Additionally, the City has scheduled capital improvement projects that are essential to maintain safe, reliable, a.nd cost- effective water and sewer services for the Poway community. State mandated regulations that required Poway to reduce its water consumption resulted in a significant impact on the City's water revenues and proposed rates. Fixed costs to operate and maintain the water system remain the same regardless of water sales. The rate increases expla in ed in this notice are proposed to go into effect in January 2017. Protests The City Council will hear and consider all written and oral protests to the proposed rate adjustments at the public hearing. Oral comments at the hearing will not qualify as formal protests unless accompanied by a written protest. Only one written protest will be counted per identified parcel. While email is not an official rate protest mechanism under Proposition 218, the City Council values resident input and will read all email correspondence regarding rates. Written protests must include: • A description of the property, such as the address or assessor's parcel number; and • The name and signature of the customer submitting the protest. The City Council will receive a final tabulation of all written protests received by the City Clerk. Written protests must be received by the City Clerk's office no later than 4:30 p.m. January 10, 2017, or can be submitted in writing in the Council Chambers before the public hearing is closed. The Council will then consider and may adopt the rate changes described in this notice. If a majority of the affected customers fi le written protests, the proposed rate structure and rate adjustments will be reconsidered. Please send written protests to: City Clerk of the City of Poway, P.O. Box 789 Poway, CA 92074-0789 14 of 26 Attachment 2 January 10, 2017 Item #3.1 Proposed Water Rates ' -= ----= ----~--... :ketJsons ·for Water-,Rate4ncreases Supply Cost The Metropolitan Water District (MWD) is the primary water supplier for the San Diego County Water Au- thority (CWA), which is the whole- sale supplier for the City. MWD and CW A increased rates for 2017. CWA rates now include cost recovery charges for adding desali- nated water to the region's water supply. FIXED CHARGES Based on Meter Size Pass-Through Costs Pass-through costs, including the purchase of raw water, are about 62 percent of the City's cost for provid- ing water service to its customers. The City's ongoing efforts to control and reduce its own costs has helped to mitigate MW D/ CWA's price in- creases. CURRENT -- Cost Recovery The City is increasing its capital rein- vestment in the water system to en- sure the continued reliability of the City's aging system. The proposed rates are necessary for recovering the costs of providing a safe and reliable drinking water sup- ply to our customers. EFFECTIVE 1/01 /17 5/8-inch , 3/4-inch , and 1-inch Fire 1-inch $34.28 $57.13 $37.28 $62.13 1-1/2-inch 2-inch 3-inch 4-inch 6-inch 8-inch COMMODITY RATE Per Unit (1 Unit= 748 Gal.) B ased on Customer Typ e Single-Famil y Resi dential; Two Blocks Block 1: 1-199 Units Block 2: 200+ Units Multi-Family Landscape Irrigation Nonresidential Drought Recovery Surcharge (temporary) $114.24 $124.24 $182.79 $198 .78 $342.74 $372 .73 $571.22 $621 .20 $1 ,142.45 $1 ,242.41 $1 ,827.90 $1 ,987.84 CURRENT EFFECTIVE 1/01 /17 $4 .60 $4 .96 $6 .56 $7 .07 $4 .69 $5 .05 $4.69 $5.05 $4 .69 $5 .05 $0 .75 $0 .75 Reclaimed Wate The reclaime d water r ate will be 9 0 per cent of the non residentia l co mmod ity rate in effect. Raw Water The basic r aw water r a t e will be the raw water cost from CWA, associated fixe d charges and a City surcharge a s est ab li s hed by se parat e agreemen t. Other Rates Any water rates or fees associated with water service, incl uding raw water , not a d dressed w ithin and Fees this notice shall remain in full force a nd effect as p r evious ly adopted by t he Poway City Council. 15 of 26 January 10, 2017 Item #3.1 Raw Water About 99.5% of Poway's raw water needs are met through importing water from the San Diego County Water Authority. The Water Authority's two main sources of raw water are from the Northern California Aqueduct, and the Colorado River Systems. Treatment About four billion gallons of water are treated annually at the Lester J. Berglund Water Treatment Plant (adjacent to Lake Poway). Delivery Water is delivered to the community through the water distribution system pumps and 289 miles of pipe. All revenue from customer charges is used exclusively to operate, maintain, and rehabilitate the water system. Temporary Drought Recovery Surcharge \ I I ,--t \ -, i I ~---, .i._; '· ... .. -:., Did you Tap water is a TRUE bargain Due to record-setting drought conditions, the State of California adopted mandatory reductions in Poway's water consumption. While this was essential to help address the state's water shortage, reduced consumption caused a substantial decline in the revenue necessary to sustain the City's water system. This condition is largely responsible for the near complete depletion of the City's Water Fund reserve. As the fixed costs to operate and maintain Poway's water system remain the same regardless of water sales, the City implemented a temporary Drought Recovery Surcharge of $0.75 per unit effective January 2016. This surcharge provides necessary cost recovery while drought conditions remain in effect. Between January 2016 and December 2016, a partial suspension of the Drought Recovery Surcharge was in effect for single -family residential customers, by application of a credit equal to the Surcharge on the first 22 units of bimonthly water consumption. Beginning January 2017, the credit expires and this will r esult in increased water charges for single-family residential customers of up to $16.50 bimonthly (22 units x $0.75). Elimination of the Surcharge is anticipated by December 2018, when it is expected that the City's water revenue losses will be recovered. 16 of 26 January 10, 2017 Item #3.1 PO Box 789 Poway, Ca lifornia 92074-0789 www.poway.o rg DATED MATERIAL-DO NOT DELAY DELIVERY Important Information about your Water and Sewer Account Facts About Poway's Water & Sewer System Close to 100% The pe rcentage of water Poway imports through t he San Diego County Water Autho ri ty . The cost to provide water service in Poway per year. Sewer service $22 million costs (contracted with the City of San Diego) are approximately $8.8 million per year. More than half $2 .8 million 17 of 26 The amoun t of pass-t hrough costs (ra w water , sewer trea tment) in the City's wate r and sewer expend itures . Annual City expenditures for water and sewer system improvement projects for each of the next five years (based on maintenance needs assessments). l ndicia here NOTICE OF PUBLIC HEARING ON PROPOSED WATER RATES Date: Tuesday, January I 0, 2017 at 7 p.m. l ocation: C ity Council Chambers 13325 Civic Center Drive, Poway, California On Tuesday, January 10, 20 17 at 7 p.m. the Poway City Council will cons ider adopting proposed changes to water charges. The rate adjustments under consideration will become effective January I , 2017 for all bills mailed on or after March I, 2017 . The City bills for water and sewer service bimonthly (every two months) based on cons u mption during the two months prior to the billing date. If you have questions regarding this notice, ,please contact Customer Services at (858) 668-440 I January 10, 2017 Item #3 .1 Robert and Colleen Pescatore 14265 Hacienda Lane Poway, CA 92064 December 6, 2016 Received City Cierk 's Office DEC O 9 20 16 CITY OF POWAY We are writing to protest the increase in the water rates. We feel we already pay an exuberant amount on water and believe homeowners should not be required to pay more because sales have gone down. We are being penalized for doing a good job conserving water! Sincerely, Robert Pescatore Colleen Pescatore 18 of 26 Attachment 3 January 10, 2017 Item #3.1 19 of 26 City Council Members Received Gity Clerk's Office DEC O 6 2016 CITY OF POWAY 5 December 2016 I protest the water rate increase you are considering. Instead of taking the easy route and raising rates you need to cut expenses in the water department. ln the real world, when revenues drop there is a corresponding drop in expenses. It should be no different for the City of Poway. Have any reductions been made in labor costs? Have pay decreases been considered? Has there been a moratorium placed on hiring? Have vacancies in the department been left unfilled? These are aU steps that could cut expenses and eliminate the need for a rate increase. Some time ago millions of gallons of water needed to be dumped due to poor planning by the water department. Was the person responsible for the cause of this blunder fired? Why not? Since the beginning of the most recent drought period the City has already raised rates using this same logic ....... rates must increase because revenues are down due to rationing. It is time for the council to find another way. Why not use budget surplus in another department? Why not make expense cuts in other departments? Why not forego raises to the City Council members or cut their pay???? Robert Tilburg {/ I c _:__ (.-( __. ~ 15040 Espola Rd Poway, Ca 92064 January 10, 2017 Item #3.1 20 of 26 Received City Clerk's Office DEC O 5 2016 CITY OF POWAY December l, 2016 City Clerk of the City of Poway P.O. Box 789 Poway, CA 92074-0789 Subject: Protest Against Proposed Water Rate Increase Dear City Council Members: Samir Soliman 13 726 Paseo De Las Cumbres Poway, CA 92064-2153 I write to you today to protest against the proposed water rate increase that I was informed of through a letter of"Notice of Public Hearing on Proposed Water Rates." I understand that there will be a Public Hearing on January I 0 , 2017 at 7:00 pm at the Poway City Council Chambers. I also understand that if written protests against the proposed water rate increase are presented by a majority of owners or ratepayers subject to the increase, the City Council shall not impose the increase. Consider this letter my formal written protest against the proposed water rate increase. Sarhir Soliman 13726 Paseo De Las Cumbres Poway, CA 92064-2153 January 10, 2017 Item #3.1 December 1, 2016 Dear City Council members, Manouchehr (Mike) Hadjiaghai 14266 Tierra Bonita Road Poway, CA 92064 Received City Clerk's Office DECOS 2016 CITY OF POWAY As a longtime Poway resident of 23 years, I am appalled by the recent announcement of plans for a 7.75% -8.75% water rate increase. It is unconscionable that the main reason cited for this rate increase is "reduced water sales". Although other reasons have been mentioned, it appears that the collective efforts of Poway residents to reduce water use to meet the state's challenge of cutting back on water use during the state's severe drought situation, is the primary reason for this proposed rate hike. How can anyone in good conscience ask a group of people to comply with the adopted water restriction, and when they do, slap them with what essentially amounts to a fine (and not just a one-time but ongoing one) for following through on exactly what was asked of them? This is exactly what is be ing done here and I hope that as our City Council, you will take a stand against this egregious and unfair proposed action. What is even more outrageous, is that this 8.75% rate increase would be occurring at a time that many working full-time have experienced zero or very small pay increases from their emp loyers over the past several years. And don't forget that since 2004, our city's water rates have gone from $1.93 per unit to now $5.58 per unit, on average. That is an almost astounding 200% increase in just a little over a decade, while the general inflation rate has been around 30% during this same period . Please do the residents of Poway right by not allowing this increase to go into effect in 2017 ! Thank you, M ike Hadjiaghai 21 of 26 January 10, 2017 Item #3 .1 Camille and Yune Kim 12837 Stone Canyon Road Poway, California 92064 November 30, 2016 City Clerk of the City of Poway P.O. Box 789 Poway, California 92064 Regarding : Written protest to the proposed water rate adjustments Dear Poway City Clerk, Rece ived City Clerk 's Offlce DECO 6 2016 CITY OF POWAY On November 29, 2016, we received the Notice of Public Hearing on Water Rates. We have thoroughly read the information, and want to voice a written protest. Over one year ago, the City of Poway asked homeowners to reduce our monthly water consumption and become more drought conscious. We complied by reducing our landscape watering to twice a week, replaced plants and flowers with drought tolerant varieties, and accepted living with dead, ugly grass . We also reduced filling our pool to only when necessary. Inside the home, we reduced our shower time and started combining laundry to make larger loads. After we met the city's water reduction quota, and made BIG changes to our everyday use of water, the city wants to penalize us by increasing our water bill. The city needs to revisit other options. This is a complete slap in the face and hardly promotes homeowners wanting to comply with other city campaigns. The city has done a good job managing and maintaining a budgetary profit. One suggestion instead of taxing homeowners is to use the current profits as an investment in a safe and reliable water system. Another idea is to reduce or eliminate extraneous expenses like creating an ice rink at Christmas time, and use the funds allocated for frivolous expenditures towards capital reinvestment in water. There must be other avenues of recouping the cost. Otherwise, what is the point in a homeowner making daily sacrifices when the reward is an INCREASE cost for decreased usage? Camille and Yune Kim 22 of 26 January 10, 2017 Item #3.1 Dec.4, 2016 City of Poway Rece ived C ity Clerk's Office 01:.L 1 3 20 16 C ITY OF POWAY This letter is in response to the information i received from you about the proposed water rate increases. We as consumers cannot win. We cut our water consumption by more than what we needed to and you still want an increase because we are not using enough water to pay the cost of water provided to us ... This is a no win situation for us, the consumers. Most of the homeowners do not even water our grass anymore due to the high bills we receive. Our lawns look like something out of a science fiction movie. Why don't you use some of the excess money you have to help pay for the cost of the water. Poway dumped a large amount of water a few years ago .. So it looks to me that you are not managing the resources we have in a responsible manner. Surely you can find the money in an account to pay for the increased water without making it harder on the rate payers. You need to realize what each rate increase will mean to us seniors, especially when electricity bills keep going up .... I am against any rate increase. I have given up on gardening due to water increases. I hope the people of Poway who receive water bills flood the City with letters against any increase .... Get rid of some of the deadbeats on the city payroll, and you will save money there instead of punishing us who pay your salary. I see city workers standing around all the time just talking to each other while one or two guys are doing the work. Is that really necessary to have that many guys standing around? Someone should be checking on the abuses and decreasing the number of employees on any given job. Ann Chadwick 12937 Papago Dr. Poway, CA. 92064 /? ... o ~&/~~ 23 of 26 January 10, 2017 Item #3.1 $ Habitat l~S/ 11,, ~ ' for Humanity• ~ 24 of 26 January 10, 2017 Item #3.1 To City Clerk of Poway Recei ved City Cferk's Office DH ?, II 21111, CITY OF POWAY Dec. 15, 2016 The recent editorial in the Poway Chieftain, entitled "Water hike unconscionable" by Mike Hadjiaghai, was 100 % correct on the proposed water rate increase 11 As a 30 year resident of Poway, I have spent considerable time and money re-doing my landscape, including taking out grass and going to drip irrigation. Many of my neighbors have also done the same thing. We were asked to conserve water and t think all of us tried to meet the goals. What is the reward year after year, higher water and sewer prices. Something does not seem right about this outcome. How about holding this increase for at least a year and help restore some faith for the consumers I Thanks, Steve Swanson 25 of 26 14054 Valley Springs Road Poway Ca. 92064 January 10, 2017 Item #3.1 26 of 26 Eve Pearce Received Ci ty Cferk's Office OFC 2 (J 2011 · CITY OF POWAY 14625 FAIRBURN ST., POWAY, CA 92064 December 16, 2016 To Whom It May Concern, This letter is being written in protest to the proposed water rate inc rease. While we appreciate that the City of Poway gave us a partial credit on the Drought Recovery Surcharge which expires this month, we think it is absolutely ludicrous that we will be penalized with a rate increase solely because we, and the res idents of this city, reduced out water usage per City of Poway directives. Why are we being punished for conserving water? Charge those residents that made no effort to conserve water -and believe me there are numerous households in this city that did nothing to restrict their water use! Do not vote this rate increase in. We already pay a prem ium to live here. Don't penalize us even more . Sincerely, JEt-:::::::! 14625 Fairburn St, Poway, CA - January 10, 2017 Item #3.1 DATE: TO: FROM: CONTACT: SUBJECT: Summary: City of Poway COUNCIL AGENDA REPORT January 10, 2017 APPROVED D APPROVED AS AMENDED D (SEE MINUTES) DENIED D REMOVED D CONTINUED~---- RESOLUTION NO.---- Honorable Mayor and Members of the City Council Tina White, City Manager Wendy Kaserman, Assistant City Manager WK (858) 668-4413 or wkaserman@poway.org Approval of Classification Specification and Salary Range for Human Resources Director and a Revised Classification Specification Changing the Administrative Services Director to Finance Director Staff is seeking City Council approval to establish a new Human Resources/Risk Management Director classification and approve the proposed salary range for the position. Additionally, staff is seeking City Council approval of the revised classification specification changing the Administrative Services Director to Finance Director with a corresponding change in duties. Recommended Action: It is recommended that the City Council amend the City's classification system by adding the Human Resources/Risk Management Director classification, adopt the recommended classification specification, and approve the proposed salary range of 85.5 with an annual salary of $125,712-$152,804. Staff also recommends the City Council approve the revised classification specification, retitling the Administrative Services Director position to Finance Director. Discussion: The Administrative Services Department is comprised of several divisions including Human Resources, Finance, Information Technology, and Customer Services. The department also encompasses risk management, general support services, and capital replacement. It has been challenging in recent years to fill the Administrative Services Director position and the City has experienced significant turnover in the position. Currently, the position is vacant due to the promotion of the former director to Assistant City Manager in September 2016. After working with a recruiter to conduct a national search, the City has been unable to find to the ideal candidate with satisfactory experience in the two core department functions of Human Resources and Finance. While disappointing, this has provided an opportunity to reevaluate the position and assess whether the department structure is truly sustainable and whether it meets the organization's needs. 1 of 12 January 10, 2017 Item #4.1 Classification Specification/Salary Range for HR Director and Revised Classification Specification changing Administrative Services Director to Finance Director January 10, 2017 Page2 In assessing the Administrative Services Director position, staff considered the needs of the organization (a deep breadth of knowledge in human resources, labor relations, and risk management, as well as municipal finance and budgeting and information technology) and the challenges the City has faced in recruiting and retaining qualified candidates for the position. Staff also consulted with a professional public sector recruiter about the City's ability to attract highly qualified candidates for the position. It is staffs recommendation that the City create a stand-alone Human Resources/Risk Management Department and a separate Finance Department in place of the combined Administrative Services Department. A survey of these responsibilities in other cities indicates that some cities use the combined Administrative Services approach, while other cities have separate departments as staff is recommending. With this reorganization, staff is recommending the City Council approve a new Human Resources/Risk Management Director classification with a proposed salary range of 85.5. Staff is also proposing the Administrative Services Director classification be retitled to Finance Director and the class specification be amended to reflect the corresponding change in duties. The proposed salary range for the Human Resources/Risk Management Director reflects a competitive salary that is approximately 5% lower than that of the Finance Director, reflecting the fact that the Finance Director will have more varied oversight responsibilities including Finance, Information Technology, and Customer Services (including water rates). From a succession planning perspective, this is an opportune time to make this change because the Administrative Services Director position is vacant and the Assistant Director of Administrative Services and the Finance Manager have both expressed plans to retire toward the end of calendar year 2017. Creating a separate Finance Department with a Finance Director position should also yield stronger director candidates when a recruitment becomes necessary in the future. Should the City Council approve staffs recommendation, the incumbent Assistant Director of Administrative Services would assume the Finance Director responsibilities until his retirement, at which point the Assistant Director classification would be eliminated. The Assistant City Manager will continue to perform the Human Resources Director responsibilities, in addition to her other duties, until the new position is filled. Upon Council's approval of the Human Resources/Risk Management Director classification, the City will work with the recruiter to immediately begin recruiting for the position. We anticipate having the position filled within 2-3 months. Environmental Review: This action is not subject to CEQA. 2 of 12 January 10, 2017 Item #4.1 Classification Specification/Salary Range for HR Director and Revised Classification Specification changing Administrative Services Director to Finance Director January 10, 2017 Page 3 Fiscal Impact: The long-term net fiscal impact of dividing the Administrative Services Department functions into two departments and establishing a new Human Resources/Risk Management Director and department is relatively low after factoring in elimination of the Assistant Director of Administrative Services position when the incumbent retires. It is essentially the pay and benefits differential between the Assistant Director position and the Director position. Staff projects an annual increase of approximately $23,700 in salary and benefits, which is allocated across all funds (General, Water and Sewer). Public Notification: None required. This classification is non-represented. Attachments: A. Human Resources/Risk Management Director Classification Specification B. Finance Director Classification Specification Reviewed/ Approved By: WendyK erman Assistant City Manager 3 of 12 Reviewed By: Morgan Foley City Attorney Approved By:---,:,()/1 , J,z,i VJ/ I /. tiJtdL Tina M. White City Manager January 10, 2017 Item #4.1 DEFINITION AT-WILL CLASSIFICATION FLSA: EXEMPT DIRECTOR OF HUMAN RESOURCES/RISK MANAGEMENT Under adm inistrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Human Resources/Risk Management Department, including labor relations and negotiations, safety and risk ~ent, recruitment and se lection, classification, compensation , training, employee and organiz.ational development, benefit admin istration, records management, employee relations, and workers' compeos;ltion; coordinates assigned activities with other City departments, officials, outside agenc ies, aod the public; fosters cooperative working relationshi ps among City departments and labor associations; provides highly responsible and com plex professional assistance to the Assistant C ity Manager and City Manager in areas of experti se; and performs related work as required . SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Ass istant C ity Manage r or assigned supervisor _ The work provides for a wide variety of indepeodent decision-making, within legal and general policy and regulatory gu ideli nes. Exercise direct and general supervision over assigned staff. CLASS CHARACTERISDCS This is a Department Director classificatioo that oversees , directs, 8Dd participates in all activities of the Human Resources/Risk Management Department, inc luding short-and Jong-term planning and development and administration. This class provides ~istance to the Assistant City Manager and C ity Manager in a variety of administrative, coonlinative, analytical, and liaison capacities. Successful performance of ffie wort. requires knowledge of public policy, municipal functions and activities, includiug th e role of an elected C ity Council, and tbe abi lity to develop, oversee, and implement projects and programs in a variety of areas. Responsibiliti es include coordinating the activities of the department with those of other departmen~ outside agencies, and labor associations, and managing and oversee ing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general po licy guidelines. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the righl to add, modify, change or rescind the work assignments of different pos itions and to make reasonable accommodations so that qualified employees can perform the essential .functions of the job. ),'° Assumes ful] management responsibility for aU Human Resources/Risk Management Department services and programs. ~ Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures , regu lations and work standards for the department; establishes, within C ity policy, appropriate budget, service, and staffing leve ls. ),'° Directs, coord inates, and s upervi ses the administration of the City classification and salary plan. recruitment, examinati on, se lection, employee training and development, employ ee discipline/grievance, workers ' compensation, liability and loss prevention, safety and benefit programs. 4of 12 Attachment A January 1 O, 2017 Item #4.1 Directo r of Human Resources/Risk Management Page 2 of 5 > Administers and coordinates all phases of employee relations; serves as Chief Negotiator for the City 's labor negotiating team ; oversees the conduct of s urveys and the coll ection and analys is of data to prepare for negotiations ; d evelops contract language and implements contract changes; interprets and administers empl oyee contracts throughout the duration of the agreements. > Devel ops, rev ises, a nd implements procedures and pol ic ies to meet requirements o f City departments, o rd inances and state and federa l laws. > Manages and participates in the development and administration of the department 's annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and imp lements adjustments as necessary. ~ Negotiates with the JPlA and the C ity 's third party admini strators and makes recomme nd ations related to insurance and ri sk in all a reas of muni c ipal liability, workers' compensation , and property and casualty. > Administers and coordinates the C ity 's benefit plans, inctoding health, dental, vision, life and long- te rm disability ins urance. ~ Coordinate with the Finance Departm ent on iss ues related to payroll a dministrati o n and compliance with state and federal regulations including but not limited to the Fair Labor Standards Act, the Affo rdable Care Act, PERS , and PARS. ~ Selects, trains, motivates, and directs department pe rsonnel; evaluates and reviews work for acce ptability and conformance with department standards , including program and proj ect pri o ritie s and performance e valuations; wo rk s with employees on performance issues, imJ>kments di scipline and terminat ion procedures; responds to staff q uestions and concerns. ~ Supervises the analysis of City training needs and the development and evaluation of training programs re lated to employee d evelo pmentand safety. ~ Contributes to the overall qual ity of the ctepartment's service by deveJoping, rev iew ing, and implement in g poli c ies and procedures to meet fega) requirements and C ity need s; continuo usly mo ni tors and evaluates the ~iency and effectiveness of savice delivery methods and procedures; assesses and mo nitors the di stnootion of wotk. support system~ and internal reporting re lation ship s; ident ifi es opportunities fo r improvement; directs the im plementation of change. ),,, Oversees ri sk management; ensures c ompliance with applicabl e Federal and State Jaws , regulations, muni c ipal and other codes and ordinances; provides for the training of staff in risk management practices and procedures. ),,, Represents the department to other City departments, e lected officials, and o utsid e agenc ies; explains and interprets departmental pro~ polic ies, and act ivities; negotiates and resolves sign ificant and controversial issues. ),,, Participates on and makes presentations to the City Coun c il and a variety of bo ard s and commissions; atte nd s and participates in profess ional group meetings; stays abreast of new trends and in novations in the field of human resources and ri sk management and other services as they r e late to the area of assignment. ~ Maintain s and directs the maintenance of wo rking and official departme ntal files. ~ Monito rs changes in laws., regulations, and technology relating to Human Resources, wo rkers ' compen sation, safety, and risk management matte rs that may affect C ity o r departme ntal operations; impl ements po li cy and procedural changes as required. ~ Prepares, reviews , and presents staff reports, variou s management and information updates , and reports on special proj ects as assigned by the Assistant C ity Man ager or City Manager. )> Respond s to d iffi cult and sensitive public inq uiries and complaints a nd assists with resolutions and alternative recommendations. > Attendance and punctuality that is observant of scheduled hours on a regular bas is. l,i, Perfonns other duties as assigned. 5 of 12 January 10, 2017 Item #4.1 Director of Human Resources/Risk Management Page 3 of5 QUALIFICATIONS Knowledge of: )> Advanced prin ciples and practices ut ili zed in public secto r personnel administration in cludin g in the areas of recruitment, selection, e qual employment opportunity and e mplo yee ori entation; job analysis and classifi cation ; comp ensation and benefit analysis aad administration; e mpl oyee relations, including the interpretati on o flaws, regulations, policies and procedures. )> Administrative princip les and practices, including strategi c planning, goal settin g, program development, implementation, and evalu ation, and su pervision of staff, either directly o r through subordinate levels of s uperv ision. )> Federal, state, and local government agency pol icies, procedures, and laws affecting municipal personnel administration. )> C ity-wide administrative practices, and general priocipleS--of risk.management related to the functi o ns of th e assigned area. ~ Labor manageme nt negotiating techniques aod applicable federal and state Jaws )> Principles, practices, standards and methods of risk management to frdode property, cas ualty and liability insurance, employee benefits, workers' compensation and loss control. » Principles and practic es of safety and liability program developm.ent and implementation . )> Organizational and management practices as applied to the analys is and evaluation of projects, programs, policies. procedures, and operational needs; ~nciples and practices of municipal government administration. >"" Principles and practices of employee sup ervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. )> Methods and techn iques for th e development of presentation~ contract negotiations, business correspondence , and information distribl!tion ; research aod reporting methods , techniques, and procedures. )> Recordkeeping principles and procedures . .:.i, Modern office practices. methods, and computer eq\lipment and applicatio ns re late d to the work . _:.;.. Englis h usage, grammar, spelling, 'Vocabwary , and punctuation. )> Techniques for effectively R:preSenting the City in contacts with governmental agencies , labo r associations, commwuty groups. and various bosiness, professional , educati o nal, regulatory, and legislative organizati ons . .:.i, Techniques for providing a high level of c ustomer service by effectively dealin g with th e public, vend ors, cootractors and City staff. Ability to: )> Develop and im plement go~ obj ectives, policies. pro cedures, work standards, and internal controls for the department and assigned program areas. )> Provide administrative and professional leadership and direction fo r the department and the City. ).)-(nterpret, apply, a nd ensure compl iance with Federal. State, and local policies, procedures, laws, a nd regulations in the assigned program areas. ),:,, Plan , organize, direct, and coord inate t he work of management, s upervisory, professional, and technical personnel ; d e le gate a uth ority and responsibi lity. ).)-Analyze issues , id enti fy alte rnati ve so lutio ns, and project consequences of proposed actions and implement recommendations. )> Select, train , motivate, and evaluate the work of staff and train staff in work procedures. >1" Negotiate vario us contracts including labor agreements, insurance coverage, medical care a nd workers ' compensation claims management. >"' Exercise independent judgement in review and re soluti on of employee grievances in accordance with labor agreements and the City's personnel rules and regulations. 6 of 12 January 10, 2017 Item #4.1 Director of Human Resources/Risk Management Page 4 of 5 );>-Elicit support for new personnel programs from other members of the management team and direct their effective implementation. ~ Research , analyze, and evaluate new service delivery methods, procedures, and techniques. ~ Effectively administer special p r~jects with contractual agreements and en sure compliance with stipul ations. ~ Conduct effective negotiatio n s and effect ively represent the City and the department in meetings with govemmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. )i" Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ? Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. ~ Direct the establishment and maintenance of a variety of filing, recordkeepin g, and tracking systems. ~ Organize and prioritize a variety of projects and multiple tasks io an effective and t ime ly manner; organize own work, set priorities, and meet critical time deadlines. );>-Operate modern office equipme nt including computer equipment and specialized software applications programs. ~ Use Engl ish effectively to communicate in person. over the telephone, and in writing. ;i... Use tact, initiative, prudence, and independentjudgment w it h in general policy, procedural, and legal guidelines. ~ Establish, maintain, and foster positive a nd harmonious worJciQg relationships with those contacted in the course of work. Experience: Ten years of increasingly responsible experience in human resources management, including at least three years of administrative experience in workers ' oompe nsationand risk management. Ed ucation/f raining: A Bachelor's Degree or equivalent education (i .e., mm1mum compl eted Cali forn ia units = 120 semester/l 80 quarter) from an accredited educational institution with major coursework in personnel a dministration, b usiness administration, public administration, or a related field. Licenses 31HI Certifications: > Valid Cali fomia class C driver's license w ith satisfactory driving record. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equi pment, including a comp uter, to in spect City devel opment sites, to operate a motor vehic le, and to visit vario us City and meeting s ites; vision to read printed materi als and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a seden tary office classification although standing in work areas and walk ing between work areas may be requ ired. Finger dexterity i s needed to access, enter and retrieve data using a computer keyboard or calculator and to operat e standard office equipment. Positions in this classification occasionally bend , stoop, kneel, reach, push and pull drawers open and closed to retrieve and file infonnation. E mpl oyees must possess the a bility to li ft, carry, push and pull m at erials and objects we ighing up to 25 pounds . 7 of 12 January 10, 2017 Item #4.1 Director of Human Resources/Risk Management Page 5 of5 ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise le vels, controlled temperature conditions, and no direct exposure to haz.ardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures . December 2016 8 of 12 January 10, 2017 Item #4.1 AT-WILL CLASSTFICA TION FLSA: EXEMPT DIRECTOR OF FINANCE DEFINITION Under adm inistrative direction, p lans, organizes, manages, and provides admini strative directi on and oversight for al l functions and activities of the Fi nance Department, including finance, treasury, accounting, billing, customer services, purchasing and contract services, and informa ti on technology ; directs and admin isters the fiscal operations and activities of the City, which include in vestments. fi nancial tran saction processing, recordkeeping and reporting, and pl!)'TOII; coordinates the production and the administration of the City's budget; coordinates assigned -activ ities with other City d epartments, officia ls, outside agencie s, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private grou ps; provides highly responsible and complex profess ional assistance to the Assistant C ity Manager and C ity Manager in areas of expertise; and perform s related work as req uired . SUPERVISION RECEIVED AND EXERCISED Receives admini strative direction from the Assistant City Manager or ass igned s upervisor. The work provides for a wi de variety of independent decision-making, w ith in legal a nd general po li cy a nd regula tory gu id elines. Exercise direct and genera l supervision over ass igne d staff. CLASS CHARACTERISTICS This i s a Department Director c lassification that oversees, directs, and participates in a ll activ iti es of the Fi nance Department, including short-and long-tenn p lanni ng and developme nt and admi nistration. This class provides assistance to the Assistant City Manager and City Manager in a vari ety of admin istrative, coordinative.. aoaJytical, and Hai.son capacities. Successful performance of the work requires knowledge of public poJicy , municipal functioos.and activities. including the role of an e lected City Coun c il, and the a bility to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include C<><Xdinati ng the activities of the department with those of o ther departments and o ut side agencies and managing and overseeing die complex and varied functions of the department. T he incumbent is accountable for accomplishing departmental plannin g and operationa l goals and objectives and for furthering City goals und objectives within general policy gu idelines. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the righl to add, modify, change or rescind the work assignments of different positions and to make reasonaMe accommodations so that qualified employees can perform the essential fimcl ions of the job. > Assu mes full manage ment res ponsibility for all Finance Department program s. fac ilities, services. and activities, including finance , treasury, accounting, billing, customer services, purchasing and contract services, and information tec hnology. > Develops, directs, and coordi nates the implementation of goals, objectives, policies, procedures, and work standards for the department; establi shes, within City policy, a ppropriate budget, service, and staffing leve ls. · > Manages and participates in the d evelopmen t a nd a dministration of the department 's annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and s u pplies; directs the monitoring of and approves expenditures; direc ts and implements adjustments as necessary. > Selects, tra in s, motivates, and directs department personnel ; evaluates and reviews work for acceptabili ty and conformance with de partment standards, including program and project priorities 9 of 12 Attachment B January 10, 2017 Item #14.1 Director off inance Page 2 of4 and perfonnance eva lu ations; works with employees on perfonnance issues in coordination wi th Human Resources; implements d isciplin e and termin ati o n procedures; responds to staff questions and concerns. )> Contributes to the overall quality of the department's service by developing, reviewin g , and implementing policies and procedures to me et legal re quirements and City needs; continuously monitors and eva luates th e efficiency and effectiveness of serv ice delivery methods and procedures ; assesses and mon itors the di stribution of wor k. support systems, and internal reporting relationships; identifi es opportunities for improvement; d irects t he implementation of c hange. )> Coordinates the a dministration of the annual budget for the entire City. provides for financ ial forecasting and planning; tracks the adopted budget and prepares periodic budget rev iews for s ubmission to City departments. )> Establishes t he City's centra l budgetin g, accounting, and finutcial reporting practices: evaluates accoun t ing procedures and financ ial controls; responds to and implements audit recommendations; acts as a resource fo r the Budget Review Commi ttee. )> Manages the C ity 's investme nt portfolio; ensures that investments meet the City's pol icy guid elines and that adequate cash is available to meet obligations ; prepmes periodic reports regard ing investments to the C ity Cou ncil. )> Manages re ven ue co lJ ecti o n programs including tax assessments, s ubventions., license or user fees, and oth e r sources. )> Oversees a ll activities relate d to the City 's accounting fwwti()n, in cl udin g the accounting system, payroll , acco unts payable, processing and issuance of checks-and warrants, and cash receipts. )> Oversees the Information Techno logy function , in c luding the purchase and implementation of new computer hardware and software. the management o f all computer server s, and ensuring the security of the C ity 's lT system. )> Oversees all customer services functions and transactions, including billing for water and sewer serv ices, establishfog raies, as well as billing policies aod procedures. )> Oversees the deveJopment of consultant requests for proposals for professional services and the ad vertising a nd bid processes; evaluates proposals and recommends project award; coordinates with lega] counsel to determine C ity needs and requ1J'ffllents for contractual services; negotiates contracts and agreements and administers same after award . )> Represents the department to other City departments, elected offic ial s, and outside agenc ie s~ explains and ~rets departmental programs, policies., and activities; negotiates and resolv es significant and controvers ia l issues. > ParticipQtes on and makes presentations to the C ity Council and a variety of board s and commi ssions; attends and participates in professio nal group meetings; stays abreast of new trends and innovations in the field of finance and other services as they re late to the area of assignment. > Maintains and ~ts the maintenance of wo rking and official departmental files . > Monitors changes in laws, regulations, and technology that may affect City or departmental operatio ns; implements policy and procedural changes as req uired. >"° Prepares, reviews, and presents staff reports, various management and information updates, and re ports o n special proj ec ts as assigned by the City Manager. > Responds to difficult and sensitive public inquiries and complaints and assists with reso lutions and alternative recomme ndations. ~ Performs other d ut ie s as assigned. 10 of 12 January 10, 2017 Item #4.1 Director of Finance Page 3 of 4 QUALIFICATIONS Knowledge of: ~ Administrative prin ciples and practices, including goal setting, program development, implementation, and evaluation, and supervis ion of staff. either directly o r through s ubordinate levels of supervi sion. ~ Applicab]e Federal, State, and local laws, codes, and regulations. >"' Public agency budgetary, contract administration, City-wide administrative practices related to t he functions of the assigned area. ~ Organizational and management practices as applied to the ~ysis and evaluation o f projects, programs, policies, procedures, and operational needs; princip les and practices of municipal government administration. > Principles and practices of governmental accounting, public finance administration and budgeting, auditing, reconcil iation ; federal and state regulatioo.s and guidelines as they pertain to muni cipal finance; municipal taxation and revenue management > Basic tenninology, methods, techniques and practices of the operation aod maintenance of network and personal computer hardware and software, including word processing, spreadsheet, database, and graphics applications. };> Principles and practices of employee sup ervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. ~ Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. ~ Recordkeeping principles and procedures. ;i:>, Modern office practices, mdhods , and computer equipment and appHcations re lated to the work. )> E nglish usage, grammar. spelling, vocabulary, and punctuation. }i;> Techniques for effective ly representing the City in contacts with governmental agencies, community groups, and various business, professional , educational, regulatory, and legislative organizations. };> Techniques for providing a high level of c ustomer service by effectively dealing with the public , vendors., contractors and City staff. Ability to: }i;> Develop and implement goals, objectives, policies. procedures, work standards, and internal controls for the department and assigned program areas. ~ Provide administrative and profes.5ional l eadership and direction for the department and the City. ~ Prepare and administer large and complex budgets; a ll ocate limited resources in a cost effective manner. ~ Interpret, apply, and ensurecompliance with Federal, State, and local policies, procedures, laws, and regulation s. ~ Plan, o rganize, direct, and coordinate the work of management, s upervi sory, professiona l, and technical personnel ; delegate authority and responsibility. }i;> Select, train, motivate, and evaluate the work of staff and train staff in work procedures. ~ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ~ Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of administrative serv ices programs and administrative activities. ~ Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agenc ies, contractors, vendors, and variou s businesses, professional, regu latory, and legislative organizations. };> Prepare c lear and concise reports, correspondence, policies, procedures, and other written materia ls . 11 of 12 January 10, 2017 Item #4.1 Director of Finance Page4 of4 >1" Conduct com plex re search projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. ~ Direct th e establishment and maintenance o f a variety of filin g, record.kee ping , and tracking systems. >1" Organize and prioritize a variety of projects and multiple tasks in an effective and tim ely manner; organize own wo rk, set priorities, and meet c rit ical time dead lines. >1" Operate modem office equipm e nt including com puter equipment an d special ized software app li cations programs. >1" Use English effectively to communicate in person, over the te lephone, and in writing. >1" Use tact, initiative, prudence, and independent judgment within general policy, procedural, and lega l guidel in es. >1" Establish, maintain, and foster positive and harmo nious working relationships with those contacted in t he course of work. Experience: Ten years of responsible experience in publi c administration, finance, or accounting with five years of s upervi sory , man ageme nt, and/or admin istrative experience. Education/f raining: A Bachelor's Degree or equivalent edocation (i.e ., minimum completed California uni ts = 120 semester/180 quarter) from an accre di ted educational in stitution with major coursework in business or public administration , accounting, finance, or a related field. Licenses and Certifications: >1" Valid Cal ifornia class C driver's license w ith satisfactory driving record. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard o ffice equipment, including a computer, to inspect City development sites, to operate a motor vehicle, and to visit various City and m eeting sites; vision to read printed materials and a comp ute r screen ; and hearing and speech to com municate in p erson, before groups, aod over the telephone. This is primarily a sedentary office classification although standin g in work areas and walking between work a reas may be req uired. Finger dexterity is needed to access, e nter and retrieve data us in g a com puter keyboard or calcu lator and to operate standard office equipment. Positions in this classificatio n occasionally bend, stoop, kneel , reach, push and pull drawers open and closed to retrieve and file in formation. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office enviro nm ent with mo derate no ise leve ls, controll ed tempe rature conditi o ns , and no direct exposure to hazardo us phys ical s ub stances. Emp loyees may interact with upset staff and/or public and private representatives in interpreting and enforcing departme ntal po li cies and procedures. December 20 I 6 12 of 12 January 10, 2017 Item #4.1