Item 1.5 - Acceptance of Clearwell Emergency Highline ProjectGl� l OF POq 9Y 01ry^I 1 THE Co
City of Poway
COUNCIL AGENDA REPORT
APPROVED
0
APPROVED AS AMENDED
❑
(SEE MINUTES)
DENIED
❑
REMOVED
❑
CONTINUED
RESOLUTION NO.
DATE: January 24, 2017
TO: Honorable Mayor and Members of the City Council
FROM: Robert Manis, Director of Development Services�et
CONTACT: Taryn Kjolsing, Associate Civil Engineer ,
(858) 668 -4622 or tkjolsing(LD-poway.org
SUBJECT: Acceptance of the Clearwell Emergency Highline Project-, Bid
No. 16 -002
Summary:
On October 6, 2015, the City Council awarded the contract for the Clearwell Emergency
Highline Project; Bid No. 16 -002, to Vailston Company Inc. in the amount of
$250,383.00. This action will accept the project as complete.
Recommended Action:
It is recommended that the City Council:
(1) Accept the Clearwell Emergency Highline Project as complete-,
(2) Authorize the City Clerk to file and record the Notice of Completion-,
(3) Authorize the release of the retention in the amount of $13,217.36, if
unencumbered, after City Council acceptance;
(4) Release the Financial Pacific Insurance Company Bond for Material and
Labor in the amount of $250,383.00, after the release of retention; and
(5) Retain the Financial Pacific Insurance Company Bond for Faithful
Performance for a period of one year.
Discussion:
This project constructed temporary high line connections to allow for interim water
supply to the City in the event the City's 36" pipeline, that connects the cearweli
reservoir to the City -wide water distribution system, is taken out of service for
maintenance or emergency repair.
There were three Change Orders for a total of $13,964.19. This amount covers
unforeseen field conditions as well as elimination of some items in the field. The final
contract amount is $264,347.19. The original construction budget was $270,000.00.
Environmental Review:
The matter of acceptance of public improvements that have been completed, which
were the subject of a prior environmental determination, is not subject to the California
Environmental Quality Act.
1 of 2 January 24, 2017, Item # 15
Acceptance of the Clearwell Emergency Highline Project
January 24, 2017
Page 2
Fiscal Impact:
Sufficient funds are available in the Clearwell Emergency Highline Project account
(1757) for the release of retention.
Public Notification:
Vailston Company Inc., 774 North Twin Oaks Valley Road, San Marcos, CA 92069
Attachments:
None
Reviewed /Approved By:
Wendy Kaserman
Assistant City Manager
Reviewed By:
Morgan Foley
City Attorney
Approved By:
4Q4auk.
Tina M. White
City Manager
2 of 2 January 24, 2017, Item # 1.5j