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02-21-2017 Agenda Packet
YA L A 34u a SINCE 19 8 0 AmendedFebruary 16, 2017 CITY COUNCIL REGULAR MEETING AGENDA February 21 , 2017 — 7:00 P.M. CityCouncil Chambers 13325 Civic Center Drive, Poway, CA 92064 THE CITY COUNCIL ALSO SITS AS THE CITY OF POWAY PLANNINGCOMMISSION, POWAY HOUSING AUTHORITY, PUBLIC FINANCING AUTHORITYAND SUCCESSOR AGENCY TO THE POWAY REDEVELOPMENT AGENCY CALL TO ORDER ROLL CALL Cunningham, Grosch, Mullin, Leonard, Vaus PLEDGE OF ALLEGIANCE PRESENTATION Recognition of K-9 Deputy Austin Elmone & K-9 Banjer, Sheriff's StationDeputy of the Month for December Recognition of Deputy Darin Smith, Sheriff's Station Deputy of theMonth for January PUBLIC ORAL COMMUNICATIONS Personsspeakingduring Public Oral Communications may addressthe Council on any subject matter within theCouncil's jurisdictionthat is not listed as an item on the agenda. State law generally prohibits the Councilfrom taking action on any issuenotincluded on theagenda. Your concerns will be referred to staff. Comments are limited tothree (3) minutes. NOTE: The agenda is posted and provided 7 days prior to the City Council meeting. By State law, items can be added up to 72 hours prior to the meeting. Items with a "#"symbol arein preparation. If items are added after original agenda is posted, new items will be listed on an Amended Agenda posted the Friday prior to the meeting. For your convenience, a complete AgendaPacket is available for public review at City Halland on the City's website at www.poway.org. Page 1 City of Poway — City Council Agenda — February 21, 2017 1. CONSENT CALENDAR (Approved By Roll Call Vote) The Consent Calendar may be enacted in one motion by the Council without discussion unless a Councilmember, a member of thepublic, or City staff requests that an itembe removed for discussion. 1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda 1.2 Ratification/Approval of Warrant Registersfor the periods of January 16 through January 20, 2017 and January 23 through January 27, 2017 1.3 Approval of the December 6, 2016 Regular City CouncilMeeting Minutes (continued from February 7, 2017), and the January 10 and January 24, 2017 Regular City Council MeetingMinutes 1.4 City's Investment Report as ofDecember 31, 2016 1.5 Award of Agreement to UniFirst Corporation for Uniform, Laundry and Related Services 1.6 First Amendment to theSABO Client Agreement betweentheCity of Poway and SeatAdvisor, Inc., for Use of an Internet-Based Ticketing System 1.7 Acceptance of theLibrary Landscape ConversionProject; Bid No. 16-015 1.8 Acceptance of Directional Signs — Two Locations; Bid No. 17-005 1.9 Community Contributions Program Quarterly Report 1.10 Report of EmergencyRepair Expenditures Pertaining to the 2017 Winter Storm Event Made Under Authority of Resolution No. 17-004 Adopted on January 24, 2017 2. ORDINANCE 2.1 Second Reading and Adoption of Ordinance No.805 entitled, "An Ordinance ofthe City of Poway, California, AmendingChapters 17. 04, 17. 08, and 17.26 of Title 17 of thePoway Municipal Code Adding Housing Definitions and Development Standardsfor Homeless Shelter Facilitiesthat would be Permitted in the Residential Apartment (RA) ZoneDistrict (Zoning Ordinance Amendment 16-003)." City Manager's Recommendation: It is recommended that theCity Counciladopt Ordinance No. 805. 3. PUBLIC HEARING 3.1 Tentative Tract Map 17-001 — A Requestfor a TimeExtension for a Previously Approved Tentative Tract Map (TTM 06-02); a six-lot subdivision of an approximately 122-acre site, located east of Old Coach Road and approximately one mile north of Espola Road, in the Planned Community (PC) zone. Page 2 City of Poway — City Council Agenda — February 21, 2017 City Manager's Recommendation: It is recommendedthat theCity Counciltake public input; close the public hearing and adopt a Resolutionentitled "A Resolution of the City Council of the City of Poway, California, ApprovingTentative Tract Map 17-001; a Time Extension of the Approval for Tentative Tract Map 06-02; Assessor's Parcel Numbers (APN): 277-080-04, 277-071-05, 14, 16, and 19." 4. STAFF REPORT 4.1 Development Review 16-018, a proposed 54 Unit Affordable Housing Project—Villa de Vida, located at the southwestcorner of Pomerado Road and Oak Knoll Road in the Community Business (DB) zone and within the Affordable Housing Overlay Zone. City Manager's Recommendation: It is recommended that the City Council adopt a resolution entitled "A Resolution of theCityCouncil of the City of Poway, California, ApprovingDevelopment Review 16-018; Assessor's Parcel Number 317-152-14." 4.2 Award of Contract to Baker Electric, Inc. for the Carport Mounted Photovoltaic System — PCPA/PUSD Parking Lot, Bid No. 17-008. City Manager's Recommendations: It is recommendedthat the City Council award the project to Baker Electric, Inc. for thedesign and constructionof a carport mounted PV system; Appropriate $8,000 fromCapital Facilities Improvement Fund, 0160-8912, for fees to SDG&E; and Authorize the City Manager to execute a Power Purchase Agreement (PPA) in a form acceptable to the City Attorney and subject to PUSD approving the City's use of the parking lot. 4.3 Award of Contract to Borrego Solar Systems, Inc. for the Ground-Mounted Photovoltaic System — Fire Station #3, Bid No. 17-010. City Manager's Recommendations: It is recommendedthatthe City Council award the project to Borrego Solar Systems, Inc. in the form of a Power Purchase Agreement (PPA) for the design and constructionof a groundmounted PV system; Appropriate $177,000 from Capital Facilities Improvement Fund, 0160-8912, for fees to SDG&E; and Authorize theCity Manager to execute the PPA and associated Lease Agreement in a form acceptable to the City Attorney. 4.4 Authorizing a Memorandum of Understanding (MOU) Betweenthe City of Poway andPoway Unified SchoolDistrict for Design and Construction of a Carport Mounted Photovoltaic (PV) System — PCPA/PUSD Parking Lot. City Manager's Recommendations: It is recommendedthatthe City Council authorize the City Manager to execute a Memorandum ofUnderstanding between the City of Poway and Poway Unified SchoolDistrict in a formacceptable to the City Attorney. Page 3 City of Poway — City Council Agenda — February 21, 2017 5. WORKSHOP None MAYOR ANDCITY COUNCIL-INITIATED ITEMS JIM CUNNINGHAM 6.1 MTSUpdate DAVE GROSCH JOHN MULLIN BARRY LEONARD STEVE VAUS 7. CITY MANAGER ITEMS 8. CITY ATTORNEY ITEMS ADJOURNMENT The Poway City Council welcomes you and encourages your continued interest and involvement in the City's decision-making process. The City of Poway complies with the Americans with Disabilities Act. Upon request this agenda will be made available in appropriate alternative formats to persons with disabilities as required by section 202 of the American withDisabilitiesAct of 1990. Any person with a disability who requires a modification or accommodation in orderto participate in a meeting should direct such requestto the City Clerk's Office at 858-668-4530 at least 24 hours before the meeting, if possible. Page 4 City of Poway - City Council Agenda - February 21, 2017 State of California ss. AFFIDAVIT OF POSTING County of San Diego I, Nancy Neufeld, CMC, City Clerk of the City of Poway, hereby declare under penalty of perjury that this notice of a Regular Meeting as calledby the City Council of the City of Poway was posted and provided on February 16, 2017, at 4:30 p.m. Said meeting to be held at 7:00p.m., February 21, 2017, in the Poway CityCouncilChambers, 13325 Civic Center Drive, Poway, California. Said notice was posted on the Bulletin Board at the entrance to City Hall. Nan y ufe d, MC, City Clerk Page 5 item 1.1 Approval of Reading Only xl d Waiver i.= Reading ., Full of Ordinances Agenda. ti OF Pow APPROVED City of Poway APPROVED AS AMENDED 71( SEE MINUTES) COUNCIL AGENDA REPORTE DENIED hr E REMOVED CONTINUED Resolution No. DATE: February 21, 2017 TO:HonorableMayor and Members of theCity Council FROM: Peter Moote, ActingFinance Direct r1'-\ - CONTACT: Andrew White, Finance Manager ( 858-668-4426 or awhite @poway.org SUBJECT: Ratification of Warrant Registers for the Periods of January 16 through January 20, 2017 and January 23 through January 27, 2017 Summary: The attached warrant register reports for the periods of January 16 through January 20, 2017 and January 23 through January 27, 2017, are submitted to the City Councilfor ratification/approval. Recommended Action: It is recommendedthat the CityCouncilratify/approve the attached warrant registers. Discussion: Weekly registers of audited demands are periodically submitted to the City Council by the Director of Administrative Services for ratification/approval. Date Amount January 16 through January 20 1,494,155.10 Warrants for amounts in excess of$100,000 for this period include: Warrant Check Number Amount PARS Unfunded Liability Payment 00294009 $ 600,000.00 Payroll 1-20-17 00904117 $ 480,432.51 1 of 21 February 21, 2017 Item # 1.2 Ratification of WarrantRegisters February 21, 2017 Page 2 Date Amount January 23 through January 27 1,438,338.84 Warrants for amounts in excess of$100,000 forthis period include: Warrant CheckNumber Amount December 2016 Water Purchase 00294133 $ 808,651.16 Environmental Review: This item is not subject to CEQA review. Fiscal Impact: The total amount of warrants for theperiod of January 16 throughJanuary 20, 2017, is 1,494,155.10. Thetotal amount of warrants for theperiod of January 23 through January 27, 2017, is 1,438,338.84. Public Notification: None Attachments: A. Warrant Register for the period of January 16 through January 20, 2017 B. Warrant Register for the period of January 23 through January 27, 2017 Reviewed/Approved By: Reviewed By: Approved By: Wendy Kaserman Morgan Foley Tina M.White Assistant City Manager City Attorney City Manager 2 of 21 February 21, 2017 Item # 1.2 W The City of Poway Director of Administrative Services Submits the Following Register of Run Date: 20-Jan-17 p Demands for the period 1/16/2017-1/20/2017 and Recommends its Ratification/Approval: Page:1 of 7 IV Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00293921 20-Jan-17 @00010119 3M Cogent,Inc. 337154 Fingerprinting-December 2016 100 0101 4934 100 18.20 00293922 g00010566 A-Check Global 59-0498632 Employee Screening 100 0501 4916 200 38.50 00293923 AAA Environmental Inc. RW16-0096 Security Release for RW16-0096 762 0399 5980 100 500.00 00293924 @00004762 Abcana Industries 999915 Chlorine for Pool-01/03/2017 100 02034502 400 316.38 999949 Acid for Pool-01/04/17 100 0203 4502 400 484.14 Total for Check 00293924 800.52 00293925 20-Jan-17 @00010000 Mac 740674 Jan 2017 Premiums 100 8619 467.60 00293926 @00002106 Airgas USA,LLC 9058783697 Oxygen Bottles 100 0503 4750 200 352.73 9941881898 Oxygen Bottles 100 0503 4750 200 373.20 9941881899 OxygenBottles 100 0503 4750 200 1,220.00 9941881900 Oxygen Bottles 100 0503 4750 200 28.05 D 9941918823 Oxygen Bottles 100 0503 4750 200 83.11 Total for Check 00293926 2,057.09at C) 00293927 20-Jan-17 @00000099 American Backflow Specialties Inc INV40334 X-Connection:calibrate Duke EZ900(#030801) 510 0404 4120 300 119.00 3 INV40345 Water Dist:telescoping magnetic flashlight 510 0404 4760 300 21.57CD a Total for Check 00293927 140.57 D 00293928 20-Jan-17 @00005241 Aramark UniformServices Inc 1447253925 Mats&Towels 100 0501 4928 200 16.54 1448247032 Mats&Towels 100 0501 4928 200 18.28 1448247044 Lake Weekly Mats-01/05/17 100 0202 4928 400 5.16 1448249088 Mats&Towels 100 0501 4928 200 16.54 1448250897 Towels and Mats 100 0501 4928 200 16.54 1448251434 Parks: mats 100 0419 4120 300 60.04 a) 1448251435 Parks: mats and uniforms 100 0419 4120 300 1.84 a 1448251435 Parks: mats and uniforms 100 0418 4928 300 20.00 sy 1448258846 Parks: mats 100 0419 4120 300 22.48 Q 1448258847 Wk 1/12/17:CSFW&Mtr Rdr.uniforms 510 0401 4928 300 5.28 1448258848 Wk 1/12/17:Util Sys&WTP uniforms;mats 100 0419 4120 300 6.72 N 1448258848 Wk 1/12/17:UtilSys&WTP uniforms;mats 510 0401 4928 300 13.95 0 1448258848 Wk 1/12/17:Util Sys&WTP uniforms;mats 510 0402 4928 300 65.87 I 1448258849 Facilities: mats and uniforms 100 0419 4928 300 6.10 1448258849 Facilities: mats and uniforms 100 0419 4120 300 4.42 all 3 1448258850 Wk 1/12/17:Water Distribution uniforms 510 0404 4928 300 146.61 t 1448258851 Wk 1/12/17:VWV Collect&Recycled uniforms 5200405 4928 300 167.17 1448258851 Wk 1/12/17:WW Collect&Recycled uniforms 510 0406 4928 300 2.37 N 1448258851 Wk 1/12/17:WW Collect&Recycled uniforms 510 0410 4928 300 1.32 Register of Demands Page 2 of 7 O Warrants From 1/16/2017-1/20/2017 N Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00293928 20-Jan-17 4)00005241 Aramark Uniform Services Inc 1448258852Streets: mats and uniforms 211 0411 4928 300 129.91 1448258853 Parks: mats and uniforms 100 0419 4120 300 2.58 1448258853 Parks: mats and uniforms 100 0418 4928 300 55.52 1448258854 Parks: mats 100 0419 4120 300 35.33 1448258856 Stormwater: uniforms 231 0412 4928 300 12.53 Total for Check 00293928 833.10 00293929 20-Jan-17 @00000806 Assessor/Recorder/Clerk DDLA VDV DDLA for Villa De Vida 416 0309 5730 100 21.00 00293930 LR#2004-1159391 Lien Release No.2004-1159391 100 0103 5730 100 13.00 00293931 @00010111 AT&T 9101098 858-668-1726 Ban#9391026551 100 0106 3310 100 1,126.37 00293932 @00006936 Aztec Landscaping Inc. 15103LL-IN Poway Road: irrigation repair 100 04184770300 495.95 15104LL-IN Poway Road: irrigation repairs 100 0418 4770 300 385.75 15107LL-IN Poway Road: irrigation repairs 100 0418 4770 300 141.61 Total for Check 00293932 1,023.31 00293933 20-Jan-17 @00010738 Baker's Concrete Cutting Inc. 57560 Water Dist:54'8"concrete flatsaw-Kirkham Rd 510 0404 4120 300 375.00 00293934 @00011546 Barnes,Krista REIMB 010217Mileage Reimbursement:December 2016 100 0301 3110 100 57.78 00293935 @00004317 Boot World Inc 1140258-IN Nunez: boot allowance 100 0418 4928 300 200.00 00293936 @00010227 Chaulk Mound Trout Ranch 201701-033 Trout Stock per Ex.B Quote dated 10/03/14 100 0202 4522A400 5,625.00 00293937 @00011052 Carollo Engineers Inc. 154319 PS1 Electrical Upgrades 1769A 1000P 1714B 600 735.00 00293938 @00003771 CCAC 1792 Ana Alarcon-2017 Dues 100 0011 4924 100 55.00 00293939 @00010348 Chemtrade Chemicals US LLC 92001740 FY 2016/2017 Alum(dry tons) 510 0402 4502 300 3,629.06 00293940 @00006221 Code Publishing Company 55033 Ord 787-804 100 0011 4120 100 75.00 55213 PMC Web Hosting 2017 100 0011 4120 100 350.00 Total for Check 00293940 425.00 00293941 20-Jan-17 @00000737 CorodataRecords Management Inc.RS4280565 11/01/16-11/30/16 100 0011 4910 100 1,389.56 00293942 @00011283 Corodata Shredding,Inc. 1139933 Shredding 11/14/16 100 0011 4120 100 34.5071 a,00293943 @00002830 Costco Wholesale 341761546 Canavan Renewal 100 0500 4924 200 55.00 C 00293944 @00010176 County of San Diego Office of Emergency Services SB2017-01 Sandbags 231 0412 4760 300 1,000.00 D 00293945 Crown Castle USA Inc. RW16-0178 Security Release for RW16-0178 762 0399 5980 100 500.00 00293946 RW16-0179 Security Release for RW16-0179 762 0399 5980 100 500.00 00293947 @00010859 DeHART BACKFLOW 3938 Backflow testing throughout Poway 266 0426 4120 300 140.00 N 3938 Backflow testing throughout Poway 263 0421 4120 300 190.00 3938 Backflow testing throughout Poway 264 0422 4120 300 150.00 3950 Backflow Prevention Device Annual 267 0424 4120 300 45.00 7 3950 Backflow Prevention Device Annual 266 0426 4120 300 148_00 3 3950 Backflow Prevention Device Annual 268 0428 4120 300 45.00 4t 3950 Backflow Prevention Device Annual 263 0421 4120 300 45.00 IV Total for Check 00293947 763.00 Register of Demands Page 3 of 7 O Warrants From 1/16/2017-1/20/2017 N Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00293948 20-Jan-17 @00006337 Department of Justice 209432 Fingerprinting-December2016 100 0101 4934 100 196.00 00293949 @00004897 Diamond Environmental Services 0000938692 Silver Lake Dr.: restroom 100 0418 4120 300 90.81 0000938693 Iron Mountain Trail: restroom 100 0418 4120 300 598.73 Total for Check 00293949 689.54 00293950 20-Jan-17 @00011494 Discovery Benefits Inc. 0000714266-IN FSA Monthly-Dec.2016 100 8729 284.20 00293951 @00010009 ECORP Consulting Inc. 79860 Long-Term Revegetation Monitoring Services 1443A 1000P 1799600 2,102.50 00293952 @00006995 Enniss Inc. 423239 Sand 231 0412 4760 300 967.06 423424 Sand 231 0412 4760 300 967.85 Total for Check 00293952 1,934.91 00293953 20-Jan-17 @00000850 Entenmann-Rovin 0123328-IN Interpretive Services Uniforms 100 0207 4928 400 368.14 00293954 @00001144 Ferguson Waterworks 0580211 water Dist:#17 stem seal 0-rings 510 0404 4760 300 390.59 0580594 Water Dist:plugs;gaskets 510 0404 6118 300 150.61 Total for Check 00293954 541.20 00293955 20-Jan-17 @00010652 Garda CL West Inc. 20204272 ArmoredCar Services-Excess items Decembe 100 0106 4120 100 39.52 00293956 @00005909 GovConnection,Inc. 54426073 HP Printer Toner 100 0104 4710 100 142.26 00293957 @00001207 Grainger Inc 9319999638 LS1:block heater 520 0403 4760 300 162.86 00293958 @00001447 Heaviland Enterprises Inc 9382 Business Park: irrigation audit 269 0425 4770 300 614.97 CM47 Material Overcharge 2690425 4770 300 65.62 Total for Check 00293958 549.35 00293959 20-Jan-17 @00010421 Heidemann,Eric REIMB 1/10/17 Reimb:meal for storm water crew 231 0412 1430 300 90.77 00293960 @00001645 Home Depot Commercial Account 2210200 PCPA: toilet repair supplies 100 0419 4760 300 24.24 3210196 Auditorium: Christmas lights 100 0419 4760 300 32.71 4210192 Auditorium: Christmas lights 100 0419 4760 300 87.17 7210183 1-6-17 VWV Collection:misc.supplies 520 0405 4760 300 21.49 CD 8210176 Auditorium: Christmas lights 100 0419 4760 300 43.97 Cr Total for Check 00293960 209.58 C 0029396120-Jan-17 @00006463 InfoSend 115592 Postage/Processing for Prop 218 mailing 100 01063320 100 2,241.22 N 115592 Postage/Processing for Prop 218 mailing 100 0102 4120 100 4,115.88 Total for Check 00293961 6,357.10 N x00293962 20-Jan-17 @00011505 International Mulch Company,Inc. INV758730 NuPlay 75 Cubic Foot Earthtone 1196A 1000P 4770 600 10,180.00 1 INV758731 NuPlay 75 Cubic FootEarthtone 1196A 1000P 4770 600 10,180.00 M Total for Check 00293962 20,360.00 00293963 20-Jan-17 @00011461 Joe's Paving Co.,Inc. P1600324-6 Midland Road Improvements 12008B 1000P 4120 600 19,508.25 00293964 @00001306 JRC Printing LLC 36561 Lake-Youth Derby Fishing Flyers 100 0202 4922 400 31.25 N 00293965 Lawrence,Jose 016616 Refund for BC-016616 duplicate of BC-005773 100 0102 72132000 115.00 Register of DemandsPage 4 of 7 CII O Warrants From 1/16/2017-1/20/2017 N Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00293965 20-Jan-17 Lawrence,Jose 016616 Refund for BC-016616 duplicate of BC-005773 283 0301 7999 8000 1.00 Total for Check 00293965 116.00 00293966 20-Jan-17 @00004118 Life-Assist,Inc. 779514 Medical Supplies 100 0503 4740 200 365.92 00293967 @00007099 Maureen Kane&Associates,Inc. SERIES 300 3/17 Series 300-March 14-17,2017 100 0011 1430 100 1,550.00 00293968 @00011351 Michael BakerInternational Inc. 962106 Water Quality Report&Hydromodification Analy 763 03995910 100 612.00 962125 Professional Services:November 2016 76303995940 100 2,508.00 962125 Professional Services:November 2016 763 0399 5910 100 2,904.00 Total for Check 00293968 6,024.00 00293969 20-Jan-17 @00001804 Miramar Bobcat Incorporated S05919 Service Call 231 0412 4120 300 356.08 S81537 Service Call 231 0412 4120 300 3,542.57 Total for Check 00293969 3,898.65 00293970 20-Jan-17 @00011498 Mission Consulting Services 00221 Ridgeview Phase II:FSCA Update for Building 100 0305 4122 100 500.00 00293971 @00006922 MMASC HEIDE 2017 Heide:Annual Full Membership 2017 100 0400 4924 300 85.00 00293972 @00001916 Morgan's Monograms Incorporated 204038 Uniforms 100 0501 4928 200 1,813.80 00293973 @00011510 Mutual of Omaha Policyholder Services 000601118432 Basic Life&ADD/LTD/STDNoI Life-Jan.2017 100 8726A 6,371.86 000601118432 Basic Life&ADD/LTD/STDNoI Life-Jan.2017 100 8726B 1,960.84 000601118432 Basic Life&ADD/LTD/STDNoI Life-Jan.2017 100 8725 3,515.33 000601118432 Basic Life&ADD/LTD/STDNoI Life-Jan.2017 100 8626 3,753.34 Total for Check 00293973 15,601.37 00293974 20-Jan-17 @00005825 Neal Electric,Inc 66506 Library: Fire Alarm 100 0206 4308 400 195.15 00293975 @00011281 NexLevel Information Technology,Inc. 20161216 ERP Procurement Selection Services 100 0101 1799 100 623.43 20161216 ERP Procurement Selection Services 100 0103 1799 100 1,109.07 Total for Check 00293975 1,732.50 1 CD 00293976 20-Jan-17 @00000775 Office DepotBusiness Services Division 892467399-001 Office Supplies 100 0400 4710 300 64.63 as 893151034-001 Stationary Supplies 100 0501 4710 200 166.40 2 893151387-001 Stationary Supplies 100 0501 4710 200 5.70 sy 893294989-001 OfficeSupplies 261 0420 4710 300 59.03 N 893532611-001 Comm Park and FrontOffice Supplies 100 0200 4710 400 98.39 893532611-001 Comm Park and FrontOffice Supplies 100 0205 4710 400 43.72 N 895054126-001 OPP-Office&Cleaning Supplies 100 02054720400 23.96C 895054126-001 OPP-Office&Cleaning Supplies 100 0205 4760 400 23.79 II 895054177-001 OPP-Safety Supplies 100 0205 4750 400 15.47 rr CDTotal for Check 00293976 501.09 00293977 20-Jan-17 @00005131 OfficeTeam 47501671 Temporary Services-Elizabeth Vegter 100 0102 1510 100 1,031.20 00293978 @00002007 Pacific Pipeline Supply 311679 AVKCheck Valve,24/88X Flowguard II Hydrant 510 8189300 4,863.71 kt 311910 WW Disposal:swing check valve,gaskets 520 0403 4760 300 1,446.18 V Register of Demands Page 5 of 7 O Warrants From 1/16/2017-1/20/2017 N Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt Total for Check 00293978 6,309.89 00293979 20-Jan-17 @00010906 PCM-G S99769620101 Visio Pro Office 365 ShrdSvr Align Subscription 611 0108 6122C 100 561.50 00293980 @00011540 Plastic Recycling of Iowa Falls,Inc. 0103740-IN Recycled Plastic Picnic Tables: Walk-Through 100 0418 4826 300 9,304.76 00293981 @00000173 Poway Center for the Performing Arts Foundation 01102017 Foundation ticket sales transfer-PCPA 100 8641 3,477.00 00293982 @00002595 Poway Chamber of Commerce GOLF2017 Cafagna Golf Classic Sponsorship 100 0014 4904 100 2,000.00 00293983 @00002686 Poway Computers&Electronics-Radio Shack Dealer 10279510 R19:PLC voltage resistors,100K 1/4 watt 510 0402 4760 300 2.96 00293984 @00003731 Poway High Choral Boosters FER-12/6/16 PCPA Final Event Report-Dec 6,2016 100 8646 4,548.00 FER-12/6/16 PCPA Final Event Report-Dec 6,2016 100 02047632 400 566.00 FER-12/6/16 PCPA Final Event Report-Dec 6,2016 100 0204 7476 400 25.00 FER-12/6/16 PCPA Final Event Report-Dec 6,2016 100 0204 7623 400 12.75 Total for Check 00293984 3,944.25 00293985 20-Jan-17 @00002741 Poway Unified School District 19383 Crossing Guards 100 0504 4109 200 2,071.73 00293986 19382 Crossing Guards 100 0504 4109 200 1,863.32 00293987 @00010911 R&B Pinto Properties LLC LKCONCJAN4-817 Weekly Concession Pmt Jan.4-8 2017 100 8647 3,232.38 00293988 @00002163 Rayne Water Conditioning 8303-1/12-2/08 Pool Water Conditioning(01/12-02/08/2017) 100 0203 4120 400 145.54 00293989 @00002318 San Diego Gas&Electric 6015334224JAN17 13104 Silver LakeDrive-Electric-Jan 2017 100 0207 2110 400 56.97 820331285801/17 13325 Civic Center Dr. 100 01062110 100 11,935.48 Total for Check 00293989 11,992.45 00293990 20-Jan-17 @00011053 SeatAdvisor Inc. 512988 Per ticket fee-Box&INT-Dec 2016-PCPA 100 0204 5116 400 855.00 00293991 @00006465 So Cal Signs,Inc.5110 J Wright name plate 100 0013 4710 100 20.00 00293992 SOS Survival Products 32703 CERTBallcaps-Uniforms 1187A 1000P 4928 600 495.56 00293993 @00005200 SOS Video Communications 20171199 Telecasting Services-Jan 2017 100 0106 4120 100 400.00 00293994 @00005541 Statewide Safety&Signs,Inc 01002447 Custom Signs 211 0411 4514 300 106.68 00293995 @00011434 SunGard Public Sector Inc.130750 TRAKiT GIS Standard Implementation 100 0305 6122C 100 10,000.00 ii 131058 TRAKiT GIS Standard Implementation 100 0305 6122C 100 10,360.00 CD Total for Check 00293995 20,360.00Ere C 00293996 20-Jan-17 Sunrun B16-2375 REFUND Refund for B16-2375 100 0303 7734 100 97.50 Q 00293997 B16-2132 REFUND Refund for B16-2132 100 0303 7734 100 97.50 IV 00293998 @00011105 Superior Gate Services 7300 Fleet: gate repair 100 0419 4120 300 386.00 7311 Fleet Yard: gate repair 100 0419 4304 300 186.00 IN 0 Total for Check 00293998 572.00 V 00293999 20-Jan-17 @00011334 SYNCB/AMAZON 878104220901/17 Amazon.com IT purchases 100 0104 4760 100 33.05 CD 878104220901/17 Amazon.com IT purchases 100 0104 6122B 100 92.83 3 878104220901/17 Amazon.com IT purchases 100 0104 6122B 100 180.83 4* 878104220901/17 Amazon.com IT purchases 100 0104 6122B 100 34.03 jV Total for Check 00293999 340.74 O Register of Demands Page 6 of 7 G Warrants From 1/16/2017-1/20/2017 N Check i Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00294000 20-Jan-17 @00011055 Teri Black&Company LLC 17-0112-01 Administrative Services DirectorRecruitment 100 0100 4934 100 7,055.16 00294001 @00006453 Thatcher Company of California,Inc.242812 FY 2016/2017 Chlorine 510 0402 4502 300 3,150.00 00294002 @00002780 Thomson Reuters-West 835451067 2017 pamphlets 100 0012 4924 100 3,697.38 00294003 @00000252 Thomson Reuters/Barclays 1004965314-2017 Prevention Book 100 0502 4924 200 184.00 00294004 Tieng Viet 1074/10 Election Publication-NOE&Measure W 100 0011 4910 100 180.00 00294005 TJT Communications,Inc RW16-0092 Security Release for RW16-0092 762 0399 5980 100 500.00 00294006 TJT Communications,Inc RW16-0091 Security Release for RW16-0091 762 0399 5980 100 500.00 00294007 @00004950 TruesdailLaboratories,Inc 1700079 Potable Water Analytical Laboratory Services 510 0402 4120 300 1,447.37 1700080 Potable Water Analytical Laboratory Services 5100402 4120 300 1,419.82 1700081 Potable Water Analytical Laboratory Services 5100402 4120 300 1,629.40 1700082 Potable Water Analytical Laboratory Services 5100402 4120 300 1,959.10 1700083 Potable Water Analytical Laboratory Services 5100402 4120 300 922.67 Total for Check 00294007 7,378.36 00294008 20-Jan-17 @00011518 U.S.Bank Corporate Payment System-LG 3535-12-2015 New Law&Election-Hotel&Shuttle 100 0011 3140 100 630.85 00294009 @00007243 U.S.Bank N.A. PARSBY-REPO5A#2 PARS BY-REPO5A-Unfunded Liab Contribution 1197A 1000P 1341 600 600,000.00 00294010 @00002549 United States Postal Service 01/12/2017 Replenish postal meter/acct 0000105426 100 0106 3320 100 5,000.00 00294011 @00003270 Verizon Wireless 9777906521 Telemetry 100 0503 3311 200 227.13 00294012 @00011545 Welte,Daniel REIMB 011617 Laws of Arrest Course 100 0300 1430 100 66.00 00294013 @00005639 West Coast Arborists,Inc. 120136 LMD 86-1: tree and stump removal 2640422 4120 300 18,667.00 120392 Silverset: pruning 100 0418 4120 300 3,640.00 121920 Poway Oaks,Silverset and Starridge: pruning 100 0418 4120 300 8,715.00 Total for Check 00294013 31,022.00 00294014 20-Jan-17 @00002794 Western Mower and Engine 35943 Fuel and mix 100 0418 4760 300 68.96 00294015 @00006466 Willdan 010-33049R Consulting Services 275 0470 4120 300 14,507.34 010-33049R Consulting Services 2660426 4120 300 81.82 1 010-33049R Consulting Services 100 0502 4120 200 2,893.10 CD tT 010-33049R Consulting Services 267 0424 4120 300 77.45 2 010-33049R Consulting Services 265 0423 4120 300 53.58 so Q 010-33049R Consulting Services 262 0427 4120 300 7.31 010-33049R Consulting Services 268 0428 4120 300 7.79 010-33049R Consulting Services 100 0419 4120 300 12.66 N 010-33049R Consulting Services 264 0422 4120 300 509.96O y 010-33049R Consulting Services 269 0425 4120 300 255.23 010-33049R Consulting Services 263 0421 4120 300 682.38 3 Total for Check 00294015 19,088.62 k00294016 20-Jan-17 @00002975 ZAP Manufacturing Inc 45760 Sign materials 211 0411 4514 300 371.75 45778 Signs 211 0411 4514 300 1,104.44 IN Register of Demands Page 7 of 7 G Warrants From 1/16/2017-1/20/2017 Check Number Date payee/Vendor Invoice Comment Fund Orr Acct Prog Check Amt Total for Check 00294016 1,476.19 00294017 20-Jan-17 @00003216 Zumar Industries Inc 0168516 Telepar Sign Post 211 0411 4514 300 1,100.13 00904116 17-Jan-17 @00000240 U.S.Bank COP 2005 02/17 2005 COP Debt Svc Pymt 02/17 311 8053A 55,987.51 00904117 19-Jan-17 @00003518 Union Bank-San Diego PPE 1/15/17 Transfer netpayroll to Union Bank PPE 1/15/17 100 8003U 480,432.51 00904118 20-Jan-17 @00006266 Manufacturers&Traders Trust Co.Bank 457 PPE 1/15/17 ICMA 457 deferred comp deductions PPE 1/15/ 100 8617 28,524.95 00904119 457R PE 1/15/17 ROTH 457 deferred comp PPE 1/15/17 100 8617 600.00 00904120 401A PE 1/15/17 401a employee/er deductions PPE 1/15/17 100 8618 10,886.30 00904121 ROTH PE 1/15/17 ROTH IRA employee contributions PPE 1/15/17 100 8627 645.00 00904122 RHS PPE 1/15/17 Retirement Health Savings Plan(Safety)PE 1/1 100 8717 1,698.24 00904123 @00007243 U.S.Bank N.A. PARS ARS 0217 PARS ARS PE#02 100 8724 2,284.81 00904124 PARS RE PARS REP PE#02 100 8721 54,154.97 Director ofAdministrative Services Approved Register Total 1,494,155.10 Date 2-I fr7 CD I? c ty N 0 1 CD 3 i. The City of Poway Director of Administrative Services Submits the Following Register of Run Date: 26-Jan-17 0 Demands for the period 1/23/2017-1/27/2017 and Recommends its Ratification/Approval: O Page:1 of 12 N Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00294018 26-Jan-17 @00005371 A 0 Reed&Co 270133 PCPA:HVAC repair 100 04194302300 1,552.07 271614 PCPA: air handler repair 100 0419 4302 300 3,696.00 272868 City Hall: HVAC repair 100 0419 4302 300 4,957.00 273348 Public Works: HVAC repair 100 0419 4302 300 91.00 86545 Clean HVAC Ducting and Units at Poway Cente 100 0419 4302 300 35,994.00 86773 Senior Center: vent cleaning 100 0419 4302 300 1,293.00 Total for Check 00294018 47,583.07 00294019 26-Jan-17 @00004762 Abcana Industries 1000384 Chlorine for Pool-01/17/17 100 0203 4502 400 384.74 00294020 @00006354 Advanced Chemical Transport,Inc. 127776 Hazmat Disposal:30 gal Oily Water 611 04132910 300 565.12 00294021 @00010413 AEP California LLC INV0016183 Parts 611 01086122B 100 3,240.26 00294022 @00011421 Airgas National Carbonation 33466666 Carbon Dioxide Tank for Pool 100 0203 4502 400 130.00 D 33510866 Carbon Dioxide for Pool 100 0203 4502 400 177.54 Total for Check 00294022 307.54 C, 3 00294023 26-Jan-17 @00000099 American Backflow Specialties Inc 1NV40379 Cross-Connection:FEBCO 825Y 2"RP ASSY L 510 0404 4760 300 646.37 3 00294024 @00004913 American Innotek Inc 608922 Wrhse:Relief Bags 100 8189 917.36 7 00294025 Ames Contracting,Inc WI13-004 WI13-004 Performance and Payment Bond rele 762 0399 5980 100 2,472.50 Ea WI13-004 WI13-004 Performance and Payment Bond rele 762 0399 5980 100 4,945.00 Total for Check 00294025 7,417.50 00294026 26-Jan-17 @00004463 Anthem Blue Cross 000520545C Vision Insurance Premiums-Feb.2017 100 8728A 2,629.06 000520545C Vision Insurance Premiums-Feb.2017 100 8728B 74.76 Total for Check 00294026 2,703.82 00294027 26-Jan-17 @00000152 AramarkRefreshmentServices 1425710 Refreshment services 100 0106 4760 100 935.27 0' 19848 Re-stock creamer and sugar 100 0106 4760 100 135.83 2 19867 Re-stock coffee and sugar 100 0106 4760 100 761.66 Q Total for Check 00294027 1,832.76 1%! X00294028 26-Jan-17 @00005241 Aramark Uniform Services Inc 1448247034 Wk of 01/05/17 Fleet Uniforms;Mats 100 0419 4120 300 31.30 IV 1448247034 Wk of 01/05/17 Fleet Uniforms;Mats 611 0413 4928 300 12.51 1448258845 Wk of 1/12/17 Fleet Uniforms;Mats 611 0413 4928 300 12.51 1448258845 Wk of 1/12/17 Fleet Uniforms;Mats 100 0419 4120 300 31.30 e 1448258855 Lake Weekly Mats-01/12/17 100 0202 4928 400 5.16 3 1448270704 Wk of 1/19/17 Fleet Uniforms;Mats 100 0419 4120 300 31.30 4* 1448270704 Wk of 1/19/17 Fleet Uniforms;Mats 611 0413 4928 300 12.51 N 1448270705 Parks: mats 100 0419 4120 300 22.48 1448270706 Wk 1/19/17:CSFW&MtrRdr.uniforms 510 0401 4928 300 5.28 Register of Demands Page 2 of 12 j Warrants From 1/23/2017-1/27/2017 94+Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00294028 26-Jan-17 @00005241 Aramark Uniform Services Inc 1448270707 Wk 1/19/17:Util Sys&WTP uniforms;mats 100 0419 4120 300 6.72 1448270707 Wk 1/19/17:Util Sys&WTP uniforms;mats 510 0402 4928 300 210.32 1448270707 Wk 1/19/17:Util Sys&WTP uniforms;mats 510 0401 4928 300 57.95 1448270708 Parks: mats and uniforms 100 0419 4120 300 4.42 1448270708 Parks: mats and uniforms 100 0418 4928 300 6.10 1448270709 Wk 1/19/17:Water Distribution uniforms 510 0404 4928 300 106.61 1448270710 Wk 1/19/17:WW Collect&Recycled uniforms 510 0406 4928 300 2.37 1448270710 Wk 1/19/17:WW Collect&Recycled uniforms 510 0410 4928 300 1.32 1448270710 Wk 1/19/17:WW Collect&Recycled uniforms 520 0405 4928 300 47.17 1448270711 Streets: uniforms 231 0412 4928 300 85.91 1448270712 Parks: mats and uniforms 100 0418 4928 300 55.52 1448270712 Parks: mats and uniforms 100 0419 4120 300 2.58 1448270713 Parks: mats 100 0419 4120 300 35.33 1448270715 Stormwater: uniforms 231 0412 4928 300 59.85 Total for Check 00294028 846.52 00294029 26-Jan-17 @00004964 ARC-San Diego 38405 Grounds and Landscaping 12/16 231 0412 4120 300 3,064.95 00294030 @00000806 Assessor/Recorder/Clerk APM ESCROW DEP. DS Escrow Account Deposit(APMs) 100 0300 5730 100 100.00 00294031 @00010111 AT&T 9101096 BAN 9391026542 12/06/16-01/05/17 264 0422 2200 300 19.70 9115154 BAN 9391026535 12/10/16-01/09/17 100 0418 2200 300 17.81 9115155 9391026536WTP SCADA/911 modem line 5100402 3310 300 19.72 9115156 858-486-3210 OPP Porter HousePhone-1/17 100 0205 3310 400 55.31 9115158 Fleet Modem BAN 9391026540 611 04133310 300 19.70 1 9115159 BAN 9391026541 12/10/16-01/09/17 275 04702310 300 0.08 9115162 BAN 9391026546 12/10/16-01/09/17 100 04182200 300 19.70 9115164 BAN 9391026548 12/10/16-01/09/17 100 0418 2200 300 19.70 9115165 BAN 9391026549 12/10/16-01/09/17 2640422 2200 300 19.70 CD 9115401 858-391-0248 OPP Train Depot Phone-1/17 100 02053310 400 55.31 cr 9116146 9391053607-Lake Phone-01/2017 100 0202 3310 400 55.57 C at Total for Check 00294031 302.14 Q IN 00294032 26-Jan-17 @00006099 Atkins North America,Inc. 1850519 Messenger Services:10/10/16 100 0305 4122 100 20.42 a 1851998 Services for 8/29/16to 1/1/17 1833A 1000P 1799 600 1,005.00 N O Total for Check 00294032 1,025.42 100294033 26-Jan-17 @00011290 Beach,Tracy REIMB 011817Reimbursement:ASFPM Membership Renewal 100 0305 4924 100 150.00 00294034 @00007122 Belson Outdoors,LLC 147687 Jameson six-foot bench 1242A 1000P 4760 600 941.50 3 00294035 @00010983 Blue LockerCommercial Diving Services LLC P-01-2017 FY17 Clearwell Reservoir Dive Inspection 510 0402 4112B 300 2,500.00 00294036 @00011242 Bob Stall Chevrolet 173041 2017 Chevrolet 3500,Extra Cab,2WD Pickup#611 0108 6104 100 46,270.54 1 173064 2017 Chevrolet Colorado,2WD,4-Door Cab,Lo 611 0108 6104 100 29,709.90 N Register of DemandsPage 3 of 12 N Warrants From 1/23/2017-1/27/2017 2,Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt Total for Check 00294036 75,980.44 00294037 26-Jan-17 @00004317 Boot World Inc 1140472-IN Quinn: safety shoes 231 0412 4928 300 145.42 1140697-IN-B Nick Maxey:FY17 safety shoes allowance 520 0405 4928 300 200.00 Total for Check 00294037 345.42 00294038 26-Jan-17 @00011473 BridgestoneHosePower 82009718-00 Unit 2:Hydraulic Hose 611 0413 4799 300 1,107.84 82009719-00 Unit 531:Hose 611 0413 4799 300 62.42 Total for Check 00294038 1,170.26 00294039 26-Jan-17 @00004756 Cal-State Auto Parts Inc 415691-CREDIT CREDIT Battery Core(qty 3) 611 0413 4799 300 35.56 754573 Unit 42&25:Batteries(2) 611 0413 4799 300 198.84 755017 Unit 73:Cylinder,Brakes,Filter,Drum 611 0413 4799 300 564.31 Total for Check 00294039 727.59 00294040 26-Jan-17 @00006901 California Commercial Asphalt,LLC 176279 Asphalt 211 0411 4520 300 200.80 00294041 @00000450 CaliforniaDepartment of Transportation SL170520 Signals and Lighting 10-16-12-16 275 04704327 300 75.59 SL170520 Signals and Lighting 10-16-12-16 27504702130 300 68.96 SL170520 Signals and Lighting 10-16-12-16 2750470 4326 300 162.79 SL170520 Signals and Lighting 10-16-12-16 275 04702120 300 85.44 Total for Check 00294041 392.78 00294042 26-Jan-17 @00011166 California Environmental Solutions Inc. 12666 Unit 37:DPF Clean 611 04134312 300 375.00 12679 Unit 41:Exhaust DPF Cleaning 611 0413 4312 300 275.00 12680 Unit 37:Sensor Repair 611 04134312 300 125.00 12689 Unit 46:Clean DPF Exhaust 611 04134312300 275.00 Total for Check 00294042 1,050.00 m00294043 26-Jan-17 @00000398 Calolympic Safety 357212 Wrhse:Gloves;Lens Cleaner 100 8189 366.12 CD 357293 Wrhse:Lens Cleaner 100 8189 128.52 C357550 Wrhse:First Kits 100 8189 133.69 S11 357551 Wrhse:Safety Can(2) 100 8189 142.39 Q CO20097 CREDIT Ref#357212 100 8189 96.33 N Total for Check 00294043674.39 p 00294044 26-Jan-17 @00000530 City Clerks Association of California 1858 2017 Dues 100 0011 4924 100 55.00 V 00294045 @00010834 Clinical Laboratory of San Bernardino Inc. 954050 Annual Wastewater Analysis Services 520 0403 1708 300 134.00 rt 00294046 @00011030 Colantuono,Highsmith 8 Whatley,PC 32286 RPTTF Legal Services 17%Share 100 0310 1702B 100 399.15 3 00294047 @00000737 Corodata Records Management Inc.RS4287362 12/01/16-12/31/16 100 0011 4120 100 1,198.97 RS4287362 12/01/16-12/31/16 100 0103 4120 100 20.70 Total for Check 00294047 1,219.67 N 00294048 26-Jan-17 @00011205 Cortech Engineering LLC 48433232 001)BJMPU 201468 Pump,SK15C-460,2HP, 520 0403 4760 300 2,284.61 Register of Demands Page 4 of 12 Ca Warrants From 1/23/2017-1/27/2017 2,Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00294049 26-Jan-17©00002830 Costa)wholesale 77511371 Winter Festival Food and Water for Volunteers 100 0208 4760 400 453.91 00294050 00003472 County of San Diego DEH 2002/105397-17 Fleet Maint:DEH2002-HUPFP-105397 611 0413 5730 300 1,962.00 00294051 00000804 County of San Diego EMS FRIED 2017 Fried App Fee EMS CE Provider 100 0503 3140 200 400.00 00294052 00010127 Dave's Sport Sales&Screenprinting 14616 City of Poway Embroidered ShirtOrder 1191B 1000P 1430 600 261.36 00294053 00010190 Day Wireless Systems 562855-00 P1700106 7-remote speaker mic w/display 100 0501 6136 200 2,371.40 00294054 00011282 Dekker,Paul 2091.220-21.16 Instructor Payment Fall 2016 100 0208 4118 400 990.00 00294055 Dela Cruz,Crisselda 2011212.001 Deposit Refund-OPP-Permit#18220 100 0205 7471 400 200.00 00294056 Designright Builders,Inc G16-0001 G16-0001 WR Lot 5 Erosion release 762 0399 5980 100 16,000.00 00294057 00004897 Diamond Environmental Services 0000925798 Blue Sky Restroom Services 100 0207 4120 400 318.85 00294058 00010930 Division of the State Architect FY17 QTR2 FEES FY17 SB1186 Disability Access Fees Oct-Dec283 8636 135.30 00294059 00010288 DoubleRadius Inc.596254 PS13:radio communication parts/accessories 510 0402 4760 300 133.97 596358 PS13:Radios 680 MHz 510 0402 4760 300 884.06 Total for Check 00294059 1,018.03 00294060 26-Jan-17©00010959 East County San Diego Soccer Shots 2443.200-02.16 Instructor Payment Fall 2016 100 0208 4118 400 1,404.00 00294061 00007007 East Penn Mfg.Co. 5201617 Unit 908:Batteries(2) 611 0413 4799 300 348.49 5201624 Fleet Stock:Batteries(2) 611 0413 4799 300 93.01 Total for Check 00294061 441.50 00294062 26-Jan-17©00005838 ElderHelp of San Diego DEC-16 FY16-17 HomeShare&Comm.Connections Pr 5961J 5000P 1799600 6,564.00 00294063 00003713 Ewing Irrigation 2690712 ET2048E 48 STA ET Controller 269 0425 4770 300 6,941.47 00294064 00011142 Eye/Comm,Inc. 49525 FY16/17 Extended Public Noticing&Printing/M 100 0301 4120 100 271.04 00294065 00006933 Fastenal Company CAPOW39891 Water Dist:paving breaker,stroke air hammer 510 0404 4760 300 121.27 CAPOW40000 Water Dist:steel clay spade,moil point chisel 510 0404 4760 300 133.73 CAPOW40008 Fleet:Hand Cleaner(2gal) 611 0413 4760 300 82.96 CAPOW40022 Wrhse:Saw Blades(4) 100 8189 580.10 CAPOW40025 PS10:drillbits 510 0402 4516 300 165.91 TI CAPOW40062 Water Dist:shank chisel 510 0404 4760 300 38.95 CD LT Total for Check 00294065 1,122.92 C 03 00294066 26-Jan-17©00000897 FedEx 5-681-29495 Ship contract documents 1634A 1000P 3320 600 71.88 00294067 00006832 FedEx Freight 3990440705 Redelivery charge(Ice Maker Doc#11706418) 100 0419 6199 300 120.00 00294068 00001467 FedEx Kinko's 270200011116 Blue Sky-Laminated Closure Signs 100 0207 4922 400 117.37 N 5-673-11416Fed Ex Shipment 100 0501 3320 200 30.20 O Total for Check 00294068 147.57 V rt 00294069 26-Jan-17©00001144 Ferguson Waterworks 0581215 Whhse:Ball Curb(2) 510 8189 201.08 CD 0581396 WTP:water quality-liquid chlorine 510 04024502 300 142.66 0581418 WW Collection:PVC parts 520 0405 4760 300 335_29 It 0581481 Wrhse:Coupling 510 8189 237.05 P3 Total for Check 00294069 916.08 j Register of Demands Page 5 of 12 Warrants From 1/23/2017-1/27/2017 2+Check to Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00294070 26-Jan-17 @00000915 Fire Etc.98035 Unit 928:Primer Valve 611 0413 4799 300 269.38 00294071 @00010711 Fire Service Corp 22M 751544 Fire Sprinkler Inspections and Fire Extinguisher 100 0419 4120 300 1,670.00 22M 751553 Fire Sprinkler Inspections and Fire Extinguisher 100 0204 4304400 195.00 22M 751557 Fire Sprinkler Inspections and Fire Extinguisher 100 0206 4304 400 155.00 Total for Check 00294071 2,020.00 00294072 26-Jan-17 Fish,Patricia 70200001679 Food for the crews: Winter Storm 2017 1180B 1000P 4799600 91.03 00294073 702200008714 Food for the crews: winter storm 2017 1180B 1000P 4799 600 301.90 00294074 @00011370 Flyers Energy LLC CFS1350888 Fuel:Safety Services 12/16/16-12/31/16 611 0413 3120 300 508.33 00294075 Foster,Dominika 10905400-41 Closing Bal.Refund,Overpayment 10905400-4 510 8120 26.51 00294076 @00001085 Garnishment Recipient PPE 1/15/17 Payroll Garnishment 100 8620 199.77 00294077 @00011551 Golden Nugget Hotel CONF#NWHTS Mike Weigel-Hotel for Pierce Region Training 611 04133140300 520.35 00294078 @00010003 Goldfarb&Lipman LLP 121689 Professional Services:November 2016 416 0309 1702B 100 3,202.00 121690 Twin Peaks AHLegal Services 5989B5000P 1702B 600 3,454.00 121800 Professional Services:November 2016(SHOP) 416 0309 1702B 100 1,692.00 121816 Legal Consulting-Oak Knoll Affordable Housing 5925B 5000P 1702B 600 1,188.15 Total for Check 00294078 9,536.15 00294079 26-Jan-17 @00003678 Gonzalez,Annette REIMB-WS17 Reimb-refreshments for crew during storm eve 1180B 1000P 4799 600 14.97 REIMB-WS17-2 Reimb-meals for crew during storm event 1180B 1000P 4799600 219.77 WSI7FOOD Food for the crews: winter storm 2017 1180B 1000P 4799 600 59.93 Total for Check 00294079 294.67 00294080 26-Jan-17 @00001207 Grainger Inc 9313725872 Lake-Dock Megaphone 100 0202 4760 400 295.49 9315384538 Lake-Dock Charger 100 0202 4760 400 177.64 9322842320 Lake-Dock Charger Plug 100 0202 4760400 56.68 9325491398Wrhse:Batteries 100 8189 63.14 ii 9325491406 Wrhse:DisposableRespirator(8) 100 8189 163.95 CT 9327738440 WW Collection:wheeler rex blades 520 0405 4760 300 86.54 C 9328892832 Lake-Dock Supplies 100 0202 4760 400 206.34 lU Total for Check 00294080 1,049.78 Q 1%)00294081 26-Jan-17 @00004167 Gravel,Pamela MMASC 16/17 Gravel:Annual Full Membership Sep 2016/201 100 0400 4924 300 85.00 00294082 Grela,Pattie 2011218.001 Deposit Refund-OPP-Permit#18195 100 0205 7471 400 300.00 p 00294083 @00004430 Hal Snyder,Signwriter 11817 OPP-ParkSigns 100 0205 4514 400 264.00 V 00294084 @00010310 Hampton Inn&Suites-Poway Q4 2016 FY16-17 Reciprocal Easement Agreement 720 0704 4120 100 1,526.00 00294085 @00005088 Harper&Associates Engineering Inc ENG-5691 Welton Reservoir Rehabilitation Project 1768A 1000P 1714G 600 1,020.00 g 00294086 @00011493 Health Advocate Inc. 170115 HealthAdvocate-Feb.2017-April 2017 100 8729 802.50 WS17-1/21/17 Winter Storm DEOC Crew Meal for 1/21/17 1180B 1000P 4799 600 135.6100294087@00010421Heidemann,Eric 00294088 @00011543 Hercules Powered Equipment,Inc. 2573-PR#1 1907 Baldwin Steam Train BoilerReplacement 618 0205 6199 400 54,075.00 W 2573-PR#2 1907 Baldwin Steam Train Boiler Replacement 618 0205 6199 400 6,800.00 Register of Demands Page 6 of 12 CM Warrants From 1/23/2017-1/27/2017 2+Check Number Date _Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt Total for Check 00294088 60,875.00 00294089 26-Jan-17 @00001645 Home Depot Commercial Account 2220457-2016 City Hall floor repair supplies 100 0419 4760 300 16.02 5210253 Irrigation supplies 269 0425 4770 300 24.76 5210254 WW Collection:elastomeric dap,clear 520 0405 4760 300 127.02 5210257 WW Disposal:insecticide,resin 520 0403 4760 300 127.93 6210239 Old Poway Park:boardwalk repair 100 0419 4760 300 47.65 6210634 OPP-Operating Supplies 100 0205 4760400 67.28 Total for Check 00294089 410.66 00294090 26-Jan-17 @00006792 Hose&Rubber Products 62349 Unit 7,65&923:Hoses 611 0413 4799 300 992.43 00294091 Hosokawa,Takeshi G15-0012 G15-0012 Partial release of grading bond762 0399 5980 100 9,850.00 00294092 Howell,Cal MDRA12-044 MDRA12-044 Deposit refund 763 0399 5980 100 1,944.00 00294093 @00001131 INC 2017 DUES ADD.FULL MEMBER 2017 DUES 100 0011 4924 100 100.00 00294094 @00006463 InfoSend 115651 Mailing Statements 1-3-17 to 1-16-17 100 0102 3320 100 1,531.70 115651 Mailing Statements 1-3-17 to 1-16-17 100 0102 4120 100 429.83 Total for Check 00294094 1,961.53 00294095 26-Jan-17 Jimenez,Lorenza 2011216.001 Deposit Refund-CP-Permit#18192 100 0208 7471 400 300.00 00294096 Joe's Paving Company,Inc 49905200-15 Closing Balance Refund,Deposit 49905200-15 510 8120 817.02 00294097 @00001306 JRC Printing LLC 36597 Business Cards-General Customer Service 100 0102 4710 100 45.26 00294098 Larson,Jon 2011213.001 Deposit Refund-OPP-Permit#17897 100 0205 7471 400 300.00 00294099 @00004118 Life-Assist,Inc. 780901 Medical Supplies 100 0503 4740 200 175.14 780902 Medical Supplies 100 0503 4740 200 175.14 780962 Medical Supplies 100 0503 4740 200 262.71 781034 Medical Supplies 100 0503 4740 200 294.94 781035 Medical Supplies 100 0503 4740 200 294.94 71 Total for Check 00294099 1,202.87 CD a 00294100 26-Jan-17 @00010440 Lowe's 02071 WW Collection:safety chaps 520 0405 4750 300 71.64 00294101 @00010638 Marken PPE Restoration 21247P Personal Protective Clothing 100 0501 4760200 2,113.91go c Q 00294102 @00006472 Marshall,Jim TNO-1/28/17 Teen Night Out DJ Services 100 0208 4120 400 350.00 N00294103 @00010287 Matheson Tri-Gas,Inc. 14682865 Water Dist:02,acetylene 510 0404 4760 300 148.09 IV 00294104 McCoubrey,Rita HOP016668 Home Occupation Permit Refund 100 0102 7216 2000 115.00 O HOP016668 Home OccupationPermit Refund 283 0301 7999 8000 1.00 V Total for Check 00294104 116.00 E 00294105 26-Jan-17 @00001804 MiramarBobcat Incorporated P77113 Unit 407-1:Hyd Filter,Sweeper Edge,Hardwar 611 0413 4799 300 769.81 3 00294106 @00001896 Moore lacofano Goltsman 47036 Poway Road Corridor Study 12009A 1000P 1799 600 18,520.03 1t 00294107 @00001840 Napa Auto Parts/Poway 178243 CREDIT Ref#178147 611 0413 4799 300 75.49 IV 184213 Unit TRX1:Battery 611 0413 4799 300 126.60 184522 Unit 531:Filters(5) 611 0413 4799 300 79.99 Register of Demands Page 7 of 12 a) Warrants From 1/23/2017-1/27/2017 2.Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00294107 26-Jan-17 @00001840 Napa Auto Parts/Poway 185789 Fleet Stock:Filters(8);Wiper Blades(2)611 0413 4799 300 91.91 187134 FleetStock:Spark Plugs;Filters;Bulbs 611 0413 4799 300 96.43 187145 Unit612:Belt;Alternator 611 0413 4799 300 19.37 187748 Fleet Generator:Filter 611 0413 4799 300 49.13 Total for Check 00294107 387.94 00294108 26-Jan-17 @00011550 Neufeld,Nancy REIMB NEWLAW Reimb per diem/New Law 2016 100 0011 3140 100 213.00 00294109 @00004716 North County Rebuilders 89334 Unit TRX1:Starter 611 0413 4799 300 128.52 89389 Unit 12:Alternator 611 0413 4799 300 171.32 Total for Check 00294109 299.84 00294110 26-Jan-17 Ochoa,Elijah 2011210.001 Refund of PermitCancellation 100 0205 7471 400 263.00 00294111 @00000775 Office Depot Business Services Division 888739882 Office Supplies 100 0301 4710 100 90.90 892954588-001-R Return of office mat 100 0013 4710 100 43.09 893922138-001 10"Measuring Wheel&Calculator 100 0301 4710 100 8.65 893922138-001 10"Measuring Wheel&Calculator 100 0301 4760 100 65.39 894655591-001 Water Dist:external DVD writer 510 0404 4710 300 31.75 894655659-001 PW office supplies,copy paper 510 0401 4710 300 57.42 895712190-001 Office Supplies 100 0106 4760 100 21.85 895712190-001 Office Supplies 100 0101 4710 100 99.10 895738999-001 Office Supplies-2nd Floor 100 0304 4710 100 92.14 895778714-001 Lake&Blue Sky-Office Supplies 100 0202 4710 400 42.66 895778714-001 Lake&Blue Sky-Office Supplies 100 0207 4710 400 36.57 896483327-001 CSD Front Office Supplies 100 0200 4710 400 83.88 Total for Check 00294111 587.22 00294112 26-Jan-17 @00005131 OfficeTeam 47523018 Temporary Services-Elizabeth Vegter 100 0102 1510 100 1,031.20 00294113 @00002457 OneSourceDistributors S5375091.001 WTP:AB MicroLogix 1400 510 0402 4760 300 1,055.13 a S5379288.001 PS13:AB MicroLogix 1400 510 0402 6199 300 1,055.13 C Total for Check 00294113 2,110.26 A) Q 00294114 26-Jan-17 Orozco,Dennyse 2011215.001 Deposit Refund-CP-Permit#17427 100 0208 7471 400 300.00 N 00294115 @00000124 Otis Elevator Company SD38112002 Auditorium:elevator repair 100 0419 4306 300 389.07 00294116 @00005664 Paley,Blythe 7000.300.16 Instructor Payment Winter 2016 100 0208 4118 400 165.00 000294117 @00002099 Parkhouse Tire Inc 3010244297 Unit29&55:Tires(6) 611 0413 4799 300 749.93 V 3010245151 Unit950&86:Tires(10) 611 0413 4799 300 2,569.54 rt 3010245506 Unit73:Tires(4) 611 0413 4799 300 394.17 3 Total for Check 00294117 3,713.64 4t 00294118 26-Jan-17 @00006746 PARS 36315 Monthly Admin Fee-Nov 2016 100 8719 2,500.00 00294119 @00002703 Perry of Poway 5024614 Unit 950:Nozzle 611 0413 4799 300 6.55 6085271 Unit 950:Switch Replacement 611 0413 4312 300 432.49 Register of Demands Page 8 of 12 V Warrants From 1/23/2017-1/27/2017 2+Check IV Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt Total for Check 00294119 439.04 00294120 26-Jan-17 @00002331 Petty Cash C/O Public Works Department PW PC 1/24/17 PW Petty Cash 1/5/17-1/23/17 510 0401 3110 300 12.84 PW PC 1/24/17 PW Petty Cash 1/5/17-1/23/17 211 0411 1430 300 32.00 PW PC 1/24/17 PW Petty Cash 1/5/17-1/23/17 1180B 1000P 4799 600 32.79 PW PC 1/24/17 PW Petty Cash 1/5/17-1/23/17 100 0417 3110 300 43.20 PW PC 1/24/17 PW Petty Cash 1/5/17-1/23/17 5100404 1430 300 87.39 PW PC 1/24/17 PW Petty Cash 1/5/17-1/23/17 100 0400 1430 300 50.54 Total for Check 00294120 258.76 00294121 26-Jan-17 @00007109 Pinpoint Pest Control Co.Inc. 379054 1/10/17: 13241 Edina Wy/remove bees-mtr bx 510 0401 4120 300 85.00 379055 1/10/17: 16414 Calle Ana/remove bees-mtr b 510 0401 4120 300 85.00 Total for Check 00294121 170.00 00294122 26-Jan-17 @00002552 Postmaster BRM012017 Yearly BRM Permit#31-000 100 00133320 100 225.00 00294123 @00002702 Poway Firefighters Association DUES PE 1/15/17 Fire Association dues for PPE 1/15/17 100 8615 2,012.64 00294124 @00002742 Poway Senior Center 783 Phone/Cable reimb.01/15/17-02/14/17 100 0106 3310 100 250.00 783 Phone/Cable reimb.01/15/17-02/14/17 100 0106 2200 100 87.52 Total for Check 00294124 337.52 00294125 26-Jan-17 @00002741 Poway Unified School District FY17 QTR2 FINES 70%Share Net PHS Parking Fines:Oct-Dec 20 100 0504 7310 5000 269.30 00294126 @00007106 Prast,Nancee 011717-YANA SVP YANA 1160A 1000P 4904 600 487.71 00294127 @00005510 Progressive Technology Security Systems Inc 38829 Upgrade F-XR200 Panels with new XRI50DNL- 100 0207 4120 400 882.00 38830 Upgrade F-XR200 Panels with new XRI50DNL- 100 0205 4304 400 882.00 39413 Kumeyaay: cellular service through March 100 0207 2200 400 47.80 39417 Kumeyaay: cellular communication module 100 0207 4120 400 249.06 Total for Check 00294127 2,060.86 7100294128 26-Jan-17 @00010911 R&B Pinto Properties LLC LKCONJAN11-1617 Weekly Concession Pmnt Jan 11-16 2017 100 8647 3,919.57 M 00294129 @00011523 Randall Lamb Associates,Inc 100062 Design Services-PCPA Boiler&Cooling Tower 3501 M 1000P 1799 600 14,013.84 2 00294130 @00011552 Rehrig Pacific Company LA201581 R 6-75 Gallon Litter Bins-COP design 1697A 1000P 4899 600 3,246.03 4z00294131 @00006418 Rochester Midland Corporation 1311434 Handsfree Restroom: January,2017 100 0419 4114 300 675.82 N 00294132 @00005016 Romero,Belinda REIMB1/18/17 Reimbursement for CP Staff Recognition 100 0200 1430 400 107.38 00294133 @00002290 San Diego County Water Authority 1216-11 DEC 2016:water deliveries and charges 510 0402 2710A 300 384,540.00 C 1216-11 DEC 2016:water deliveries and charges 510 0402 2710B 300 51,765.00 1216-11 DEC 2016:water deliveries and charges 5100402 2710C 300 372,346.16 V Total for Check 00294133 808,651.16 rr cD 3 00294134 26-Jan-17 @00011170 San Diego Door Controls Inc. 5644 Kumeyaay:roller door repair 100 0419 4304 300 869.36 5645 Ops Lounge: door repair 100 0419 4304 300 270.48 Total for Check 00294134 1,139.84 N Register of Demands Page 9 of 12 CO Warrants From 1/23/2017-1/27/2017 2,Check j Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00294135 26-Jan-17 @00002318 San Diego Gas&Electric 07047022780117 Utilities-Tower 100 0501 2110 200 2,079.57 111838240700117 16275 Espola Road 12/11/16-01/11/17 100 0418 2110 300 7.00 150118720370117 15401 1/2 Pomerado Rd. 12/14/16-01/16/17 275 0470 2120 300 7.69 231946689090117 12325 Crosthwaite Circle 12/11/16-01/11/17 5100410 2110 300 112.98 264803272-01/17 Meadowbrook Lights(12/08/16-01/10/17) 100 0201 2110 400 900.09 320896888-01/17 Skate Park Lights(12/11/16-1/11/17) 100 0208 2110 400 310.16 3222233251 JAN17 14560 Lake Poway Road-Electric-01/2017 100 0202 2110 400 494.88 324308441820117 14022 1/2 Pomerado Rd 12/08/16-01/10/17 100 04182110 300 7.38 373257630740117 12207 Old Pomerado Road 12/11/16-01/11/17 100 04182110 300 30.56 377502587230117 13725 Poway Road 12/11/16-01/11/17 27504702120 300 56.99 416396102290117 15001 Highway 67MP 12/11/16-01/11/17 100 04182110 300 7.00 482624663160117 12490 1/2 Old Pomerado Road 12/12/16-01/1 100 04182110 300 105.56 483014507680117 14283 Silver Ridge Rd 12/11/16-01/11/17 100 04182110 300 7.95 512606474320117 13966 Rock Creek Road 12/11/16-01/11/17 264 0422 2110 300 7.38 595319148040117 13053 Poway Rd. 12/11/16-1/11/17 720 0704 2110 100 65.09 5997168701JAN17 14114 Midland Rd-Museum-1/17 100 02052110 400 250.09 640251669450117 13544 Aubrey Street 12/13/16-01/15/17 100 04182110 300 1,412.29 701957299090117 12150 1/2 Sage View Road 12/08/16-01/10/16 267 0424 2110 300 8.54 712052157230117 13221 Midland Road A 12/13/16-01/15/17 100 04182110 300 40.85 712609287490117 15003 1/2 Pomerado Road 12/13/16-01/15/17 100 04182110 300 7.00 820582715640117 14467Lake Poway Road 12/11/16-01/11/17 100 0400 2110 300 1,318.31 824654248550117 14795 1/2 Silverset St.12/13/16-01/15/17 100 0418 2110 300 406.92 824759976430117 13306 1/2 Midland Road 12/23/16-01/15/17 100 0418 2110 300 38.52 838007961060117 14155 1/2 Pomerado Road SKP 12/13/16-01/1 100 0418 2110 300 7.96 867977376520117 13250 Pomerado Rd.12/08/16-01/10/17 100 0418 2110 300 8.35 899222240910117 14038 Midland Road A 12/13/16-01/15/17 100 0418 2110 300 138.85 932249213210117 14103 1/2 Stowe Drive 12/11/16-01/11/17 269 04252110 300 8.35 CD 932622414910117 12670 1/2 Pomerado Road 12/12/16-01/12/17 275 04702120 300 56.71 a s 937468460630117 13743 1/2 Carriage Road 12/13/16-01/15/17 100 0418 2110 300 175.49 C 95321310790117 Utilities Sta.3 100 0501 2110 200 2,612.05 995229760160117 14401 Pomerado Road 12/13/16-01/14/17 100 04182110 300 266.79 9958016173JAN17 14135 Midland Road-Electric-01/2017 100 02052110400 68.94 NN Total for Check 00294135 11,026.29 100294136 26-Jan-17 @00010115 San Diego Union Tribune 4583471 Legal Ad 16-118 100 0011 4932 100 162.42 4583869 Legal Ad 16-119 100 0011 4932 100 151.40 CD 4597247 LegalAd 16-121 100 0011 4932 100 373.30 4655249 LegalAd 16-126 100 0011 4932 100 195.50 gt a 4661315 Legal Ad 16-127 1548L 1000P 4932 600 313.98 N 4661334 LegalAd 16-128 3501L 1000P 4932 600 201.00 Register of Demands Page 10 of 12 CO Warrants From 1/23/2017-1/27/2017 2+Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00294136 26-Jan-17 @00010115 San Diego Union Tribune 4667030 Legal Ad 16-129 100 0011 4932 100 372.00 Total for Check 00294136 1,769.60 00294137 26-Jan-17 @00007413 SDCCCA 2017-001 SDC-CCA 2017 DUES 100 0011 4924 100 30.00 00294138 Shaw,Bankim&Nita MDRA04-069 MDRA04-069 Security refund 762 0399 5980 100 990.00 00294139 @00011411 Shope,Richard 171717-SHOPE Honor Guard 1160A 1000P 4760 600 116.91 00294140 @00010645 Siemens Industry Inc 5610044061 Monthly Traffic Signal Maintenance 275 0470 4326 300 3,640.00 5610046615 Street Light Monthly Maintenance 275 0470 4327 300 3,487.26 5620011438 As Needed Parking Lot Light Repairs 100 0419 4120 300 1,108.21 5620012226 As Needed Traffic Signal Equipment Repair Ser 275 0470 4326 300 2,692.22 5620012446 As NeededStreet Light Repairs 275 0470 4327 300 3,819.15 Total for Check 00294140 14,746.84 00294141 26-Jan-17 @00010060 SoCo Group Inc. 0350063-IN Fuel Delivery:FS3 1/5/17 611 0413 3120 300 1,094.76 0352859-IN Fuel Delivery:Fleet 1/12/17 611 0413 3120 300 5,644.58 0354372-IN Fuel Delivery:FS3 1/19/17 611 0413 3120 300 1,200.62 Total for Check 00294141 7,939.96 00294142 26-Jan-17 @00007160 Specialty Electric Supply Co. 7148-542044 Skate Park:electrical supplies 100 0419 4760 300 337.94 00294143 @00003062 Sprint 560447566-019 PW Sprint Cell Charges Dec 7,2016-Jan 6,2017 510 0401 3311 300 118.09 00294144 @00005541 Statewide Safety&Signs,Inc 01002481 Custom Sign 2110411 4514 300 77.58 01002482 Custom Sign 100 0418 4514 300 15.36 Total for Check 00294144 92.94 00294145 26-Jan-17 @00010875 T-Man Traffic Supply 5536 Wrhse:Marking Paint(60) 100 8189 259.20 00294146 @00010706 Toshiba Business Solutions 13379599 Copiers:12/25/16-01/24/17 100 0106 4308 100 715.38 00294147 @00011504 Union Bank 9960-1/13/17 Credit Card exp 1214-1/13 WKaserman 100 0104 4308 100 135.61 9960-1/13/17 Credit Card exp 1214-1/13 WKaserman 100 0107 1430 100 221.13 TI m 9960-1/13/17 Credit Card exp 1214-1/13 WKaserman 611 0108 6122B 100 1,185.25 CTotal for Check 00294147 1,541.99 Q00294148 26-Jan-17 @00011504 Union Bank 12333004 1225 Robert J.Manis Credit Card 100 0304 4924 100 190.32 N 12333004 1225 Robert J.Manis Credit Card 100 0305 4924 100 150.00 12333004 1225 Robert J.Manis Credit Card 100 0306 4924 100 307.56 N O Total for Check 00294148 647.88 a x00294149 26-Jan-17 @00011504 Union Bank 1226-1/16/17 Credit card exp 12/14-1/13 TWhite 100 0010 1430 100 200.00 1226-1/16/17 Credit card exp 12/14-1/13 TWhite 100 0013 4710 100 70.03 co 3 1226-1/16/17 Credit card exp 12/14-1/13 TWhite 100 0010 1430 100 103.95 1226-1/16/17 Credit card exp 12/14-1/13 TWhite 100 0013 4822A 100 405.01 1226-1/16/17 Credit card exp 12/14-1/13 TWhite 100 0013 4822C 100 69.99 N N Register of DemandsPage 11 of 12 0 Warrants From 1/23/2017-1/27/2017 2+Check Number Date payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt Total for Check 00294149 848.98 00294150 26-Jan-17 @00011504 Union Bank 11627604 JAN17 Dir Bankston:credit card stmt,closing 1/13/17 100 0400 4924 300 179.00 11627604 JAN17 Dir Bankston:credit card stmt,closing 1/13/17 100 0400 4799 300 15.00 11627604JAN17 Dir Bankston:credit card stmt,closing 1/13/17 520 0405 4308 300 137.89 Total for Check 00294150 331.89 00294151 26-Jan-17 @00011504 Union Bank 1216-2973-01/17 January 2017 CSD Credit Card(Robin Bettin) 100 0200 4760 400 1.75 1216-2973-01/17 January 2017 CSD Credit Card(Robin Bettin) 1193A 1000P 1799 600 79.12 1216-2973-01/17 January 2017 CSD Credit Card(RobinBettin) 100 0200 1430 400 199.00 Total for Check 00294151 279.87 00294152 26-Jan-17---- Union Engineering Company 49900900-31 Closing Bal.Refund,Deposit 49900900-31 510 8120 875.51 00294153 @00011486 Utility Cost Management LLC 22156 UCM Power bill audit-savingsshr Q42016 5100402 2140P 300 0.67 22156 UCM Power bill audit-savings shr Q42016 100 04182110 300 164.16 22156 UCM Power bill audit-savings shr Q42016 100 02052110 400 511.44 22156 UCM Power bill audit-savingsshr Q42016 5100402 2140K 300 4,885.10 Total for Check 00294153 5,561.37 00294154 26-Jan-17 @00011371 Vailston Company Inc. RETENTION Retention Release 1757B 1000P 4120 600 13,217.36 00294155 @00003270 Verizon Wireless 9777905282 Wireless Services-December 2016 1000301 2200 100 77.13 9777905282 WirelessServices-December 2016 100 0304 2200 100 38.01 9777905282 Wireless Services-December 2016 100 0306 2200 100 114.03 Total for Check 00294155 229.17 00294156 26-Jan-17 @00003270 verizon Wireless 9778632589 Lake-Park Ranger Phone 100 0202 3311 400 33.00 00294157 @00002730 Waxie 76443661 Janitorial Supplies 100 0501 4720 200 615.20 76446683 Community Center: sanitary supplies 100 0419 4720 300 986.37 76449546 Lake Poway: sanitary supplies 100 0419 4720 300 964.88 cr Total for Check 00294157 2,566.45 C co 00294158 26-Jan-17 @00005639 West Coast Arborists,Inc. 120765 Espola Road: tree removal and clean up 263 0421 4120 300 1,260.00 Q 122280 Streets: Tree Trimming/Removal/Replacement 211 0411 4120 300 3,694.50 122280-A Community Road and Lake Poway Slope 211 0411 4120 300 4,603.50 IV 122281 Streets: Tree Trimming/Removal/Replacement 269 0425 4120 300 7,316.00 CD 122282 Streets: Tree Trimming/Removal/Replacement 264 0422 4120 300 310.00 1 122283 Streets: Tree Trimming/Removal/Replacement 266 0426 4120 300 318.00 M Total for Check 00294158 17,502.00 00294159 26-Jan-17 @00002794 Western Mower and Engine 36049 Unit 411-1106:Belt;Filter 611 0413 4799 300 22.01 qt 36284 WW Collection:buckle-pro safety chaps,oil 520 0405 4516 300 15.84 N 36285 Fuel,chain,pruner 231 0412 4760 300 130.70 N Register of Demands Page 12 of 12 Warrants From 1/23/2017-1/27/2017 Check Number Date Payee/Vendor Invoice Comment Fund Orgn Acct Prog Check Amt 00294159 26-Jan-17 @00002794 Western Mower and Engine 36288 Chainsaw 231 0412 4799 300 377.95 36307 Chain and Bar Oil 2110411 4760 300 36.62 36336 Chainsaw 231 0412 4799 300 194.35 36337 Chain,fuel and bar oil 231 0412 4760 300 56.70 36380 Chain saw supplies 211 0411 4760 300 170.21 Total for Check 00294159 1,004.38 00294160 26-Jan-17 @00002943 Wolpert,Joseph 6001.300-02.16A Instructor Payment Winter 2016 100 0208 4118 400 1,192.60 00294161 @00004636 Xerox Business Services LLC 1334083 Banner software support/maintenance 100 0104 4120 100 16,556.96 1334083 Banner software support/maintenance 100 0103 4120 100 46,236.48 Total for Check 00294161 62,793.44 00294162 26-Jan-17 Young,Janice 2011214.001 Deposit Refund-CP-Permit#18076 100 0208 7471 400 100.00 00294163 @00011116 Zero Waste USA 139914 Dog RollBags 231 0412 4760 300 753.30 00904125 23-Jan-17 @00010569 U.S.Dept.of the Treasury 012317 PE#02 Payroll W/H EFT for PE#02 100 8621 72,918.79 012317 PE#02 Payroll W/H EFT for PE#02 100 8624 18,626.68 Total for Check 00904125 91,545.47 00904126 23-Jan-17 @00010570 Employment Development Department 012317 PE#02 Payroll W/H EFT for PE#02 100 8622 23,174.60 00904127 @00010571 Garnishment Recipient 012317 PE#02 Payroll Garnishment 100 8620 1,226.74 00904128 24-Jan-17 @00010420 Cutwater Investor Services Corp. 21386A Investment Advisory Services 12/16 100 0103 1799 100 2,763.33 00904129 27-Jan-17 @00003081 State Board of Equalization 100565475-1216 Sales Tax 4th Qtr Oct-Dec 2016 100 8644 917.92 100565475-1216 Sales Tax 4th Qtr Oct-Dec 2016 100 0103 5720 100 0.08 Total for Check 00904129 918.00\( 1 Director ofAdministrative Services Approved Register Total 1,438,338.84 n Date 116t (r) 15 c tv Q N N O V aD 3 It N y oW/ y APPROVED City of Poway APPROVED AS AMENDED COUNCIL AGENDA REPORT SEE MINUTES) yF Cn.} DENIED REMOVED CONTINUED Resolution No. DATE: February 21, 2017 TO: HonorableMayor and Members of the City Council FROM: Nancy Neufeld, City Clerk ji,,N 858) 668-4535or nneufeld(a poway.org SUBJECT: Approvalof Minutes Summary: The City Council Meeting Minutessubmitted hereto for approval are: December 6, 2016 Regular City CouncilMeetingMinutes(continued from February 7, 2017) January 10, 2017 Regular City CouncilMeetingMinutes January 24, 2017 Regular City CouncilMeetingMinutes The Poway City Council sits as the PowayPlanning Commission, the Poway Housing Authority, the Public Financing Authority, and the SuccessorAgency to the Poway Redevelopment Agency. Recommended Action: It is recommendedthat theCity Councilapprove the Minutes as submitted. Public Notification: None. Attachments: A. December 6, 2016 Regular City Council Meeting Minutes B. January 10, 2017 Regular City CouncilMeetingMinutes C. January 24, 2017 Regular City CouncilMeetingMinutes Reviewed/Approved By: Reviewed By: Approved B : Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager February 21, 2017 Item # 1.3 1 of 18 NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES December 6, 2016 City Council Chambers 13325 Civic Center Drive, Poway, California Per Government Code 54953) Meeting Called to Order as City Council/City of Poway PlanningCommission/Poway Housing Authority/PublicFinancing Authority and SuccessorAgency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:02 p.m.G///// ROLL CALL Leonard, Grosch, Mullin, Cunningham, Vaus STAFF MEMBERS PRESENT jfl 4 City Manager Tina White; Assistanity Manager Wendy Kaserman; City Attorney Morgan L. Foley; City ClerkNancyNeufeld; Director of Community Services RobinBettin; Director of Development Services Bob Manis; Director of Public WorksTroy Bankston; Director of Safety, Services Mark Sanchez; Captain Todd Richardson, Sheriffs Department. Note: Hereinafter the titles Mayor, DeputyMayor,touncilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Dire °of Administrative Services shall be used to indicate Mayor/Chair, Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Administrative Services/Finance Officer.) PLEDGE ALLEGIANCE Deputy MayorCunningham introduced Retired Navy Chief Dennis Rasmussen to lead the pledge of allegiance. PRESENTATION Mayor Vaus presented Deputy David Smith with a plaque in recognition of being selected as thePoway Sheriff's Deputy of theMonth for October 2016. PUBLIC ORAL COMMUNICATIONS Joe St. Lucas wished everyone a Merry Christmas. 2 of 18 February 21, 2017 Item #1.3 City of Poway - Minutes - December 6, 2016 Katherine Hirsh, representing the Southern CaliforniaBallet, announced the upcoming Nutcracker production at the Poway Center for thePerforming Arts. The following individuals spoke in support of the decision made at the November 15, 2016 City Council meetingregarding the Habitat for Humanity Veterans Housing Project: Bill Murray, Vicki Murray, Michele Bru, Sandy Keane, Nancy Jalaty, CaptainCharles Ristorcelli, Darla Reed, Raymond Hammel, David Clinkscales, Annalisa Parker, Linda Laurie, Dorothy Wincek, Laura B. Zeaman, Elise Housman, Gary Housman, and Ross Dickerson. Theindividuals speaking in support of the November 1 %:16 City Council decision stated that they did not want the decision revisited, t . / pported veterans, and urged that another, more suitable Poway location be fount -r veterans housing. Speakers also expressed strong feelings about h. %y'way and i , •..identswere being portrayed as anti-veteran and that they were ded by some of t". zremarks made about and to them. They also expressed a •.=f- to move on from this' -/r • . The following individuals spoke in opposition de.-z4.,, made at the November 15, 2016 City Council meeting regarding the Habitat 'ry •nity Veterans Housing Project: KevinMcNamara andMichael Cun Those speaking in opposition of the N. ber,CitS vuncil decisionexpressed concern that litigation w• ry It from d-y, •n a ffordable housing on this site could be more dense, c et an is / ditional finding could have resulted from donations, Habitat.for Humanit// suppo' • by many people, and the decision was representative of a'not in my b ' ard" The Mayor ided e i me an opportunity to commentafter thepublic comme Coutmember Leon. -xpr .• a desire to move on from thistopic, that Poway is not anti-v to n and that it do ;=tter project. Councilme Grosch I lighted how veterans are supported in Poway, offered to explain his v• ='f • those who havecalled or emailed him, and thinks Poway can have a better veteran % ,.:; He also spoke of the collegial relationship between councilmembers - desire to move forward after thevote on the development agreement. Councilmember Mullin expressed that he did not want to delve back into the project but reiterated his concern aboutthemessage to thebusiness community sinceHabitat did everything the City asked of them. Deputy Mayor Cunningham explained that he is not saying residents are anti-veteran; he is proud of residents. He said that he will not give up on veterans and that he should not 3 of 18 February 21, 2017 Item #1.3 City of Poway — Minutes — December 6, 2016 be faulted for being passionate. He closed by saying that if one councilmember does not rise to change his November 15 vote, then he will move on. Mayor Vaus said that this is a matterof councilmembers disagreeing on an issue. He went on to say that he does not fault Deputy Mayor Cunningham's passion. Mayor Vaus also mentioned thepotential for another developer to developaffordableveterans housing at another Poway location. TomFarley represented the Cobblestone Bulb Soldiers and spoke regardingthe significance of this year's Christmas tree lights display. Rob Hoadley gave thanks to Tom Farley and Poway firs i -, sonders for the life-saving assistance he received. 1. CONSENT CALENDAR (Approved By Roll C..;11,te) City Attorney Morgan Foley addressed C•=,,; 4 t Calendar item *Øqd titled the Ordinances for adoption. Motioned by Councilmember Mullin, secon. Councilmember Leonard to approve Consent Calendar Item- , hrough 1.lotion carried by the following roll-call vote: j/// j// Ayes: Leonard, , ch, unr gham, Vaus Noes: None j/// Absen Nang 1.1 Approval of by T only and aver of Reading in full of Ordinances on Agenda. 1.2 Ra;m , ,,•rov.'4 Warrant Regis rs for theperiods of October 24 through 0 %<l:er 28, 1,A Oct // j/ 31 through November 4, 2016 and November 7 through ember 11, 2 ; 1.3 Ap.-% .1 of the Se4 ber 6, 2016 Special City Council Meeting Minutes, and Sept- -r 6, 2016 September 20, 2016 Regular City Council Meeting Minutes. 1.4 Adoption o ri • , ,;•n No. 16-055 entitled, "AResolution of the City Council of the City of Powa ;/`ornia, Adopting an AmendedConflict of InterestCode Updating Designated Em. oyees and Officers and RepealingResolution No. 14-058." 1.5 Approvalof an Agreement betweenthe City of Poway and Gary F. Hoyt Landscape Architecture, Inc., to Provide Landscape Plan Check and Inspection Services. 1.6 Approval of Consultant Agreements Betweenthe City of Poway and Right-of-Way Engineering Services, Inc., and NV5, Inc., for As-Needed Land Surveying Services. 4 of 18 February 21, 2017 Item #1.3 City of Poway — Minutes — December 6, 2016 1.7 Adoption of Resolution No. 16-056 entitled, "AResolution of the City Council of the City of Poway, California, Authorizing the Submittal of an Application to theCounty of San Diego, Office ofEmergency Services, for Funds through the2017-2019 State Homeland Security Program Grant." 1.8 Authorization to Purchase a Vehicle Lift Equipment by Cooperative Purchase Agreement, and Appropriation for Installation of the Lift. 1.9 Second Reading and Adoption of Ordinance No. 793 entitled, "An Ordinanceof the City of Poway, California, Repealing Chapter 15.04, of the Poway Municipal Code and Adopting a New Chapter 15.04, regarding the 2016California Building Standards, Incorporating by Reference thereinthe California Building Code, 2016 Edition; Adoption of Ordinance No 794 entitled, "An --Ordinance l*),..he City of Poway, California, Repealing Chapter 15.08, of the RoVvay MunicipalCe and Adopting a New Chapter 15.08, regarding the 20166 ornia Building Stand.gs : Incorporating by Reference therein the California El- ,- .I Code, 2016 Edition;" 7 / 4, 7' Adoption of Ordinance No. 795 entitled, An 9 ance of the City of Poway, California, Repealing Chapter, of the PowoyMunicipal Code and Adopting a New Chapter 15.10, regardin:'/ %0,16 Californ 4 ilding Standards, Incorporating by Reference therein the Calif• s ntial C.,: 016Edition; Adoption of Ordinance No. 796° title• 0 ina4e of the City of Poway, California, 5, mow., ,,, sster 15.1 - /4 m . !; ,nicipal Code and Adopting a New Chapter 17 reganfiing the 20 alifornia Building Standards, Incorporating by Referenc- t,.y ein the C'"" ornia P -sing Code, 2016 Edition;" 0 Adoption of O nance 797 entitle An Ordinanceof the City of Poway, Califo epealing Chapter 15.16,e Poway Municipal Code and Adopting a Ne .- $ ;' .16, regarding the 2016 California Building Standards, Incorporating Reference :i-in the lifornia MechanicalCode, 2016 Edition;" tion of Ordin % - No 798 entitled, "An Ordinanceof the City of Poway, Cat' ia, Repealin hapter 15.18, of thePowayMunicipal Code and Adopting a New e%7:+ter 15.18, arding the 2016 California Building Standards, Incorporating by Refe - there s i'e California Energy Code, 2016Edition;" Adoption ofnce No. 799 entitled, "An Ordinanceof theCity of Poway, California, Adong a New Chapter 15.19, regardingthe 2016 California Building Standards, Incorporating by Reference therein the California HistoricalBuilding Code, 2016 Edition;" Adoption of Ordinance No. 800 entitled, "An Ordinanceof the City of Poway, California, Adopting a New Chapter 15.21, regardingthe 2016 California Building Standards, Incorporating by Reference therein the California Existing Building Code, 2016 Edition;" 5 of 18 February 21, 2017 Item #1.3 City of Poway - Minutes - December 6, 2016 Adoption of Ordinance No. 801 entitled, "An Ordinance of the City of Poway, California, Repealing Chapter 15.22, of the Poway MunicipalCode and Adopting a New Chapter 15.22, regardingthe 2016 California Building Standards, Incorporating by Reference therein the California Green Building Code, 2016 Edition;" and Adoption of Ordinance No. 802 entitled, "An Ordinance ofthe City of Poway, California, Adopting a New Chapter 15.23, regarding the 2016 California Building Standards, Incorporating by Referencetherein the California ReferencedStandards Code, 2016 Edition". 1.10 Award of Contract for the Welton Reservoir Rehabilita ;; /roject, Bid No. 17-009, to Advanced Industrial Services, Inc. 1.11 Adoption of Resolution No. H-16-02 entitled, "A t- y Resn of the City Council and PowayHousing Authority Approving the First Amendment to the Regulatory Agreement and Declaration of Restrictiv 2,`enants for the V - De VidaPoway Housing Development." 2. ORDINANCE Public Hearing to Consider • *,apr: ce No 8 -,titled, "An Ordinance to Extend Interim Urgency Ordinance f the Ci ' Poway, Adopted9Yji ,,;,, j, Y, P Pursuant to Government Co Se '; ,/.5858, ii, mporarily Prohibiting the Establishment of Marijuana Dis. y saries ratis, Collectives and Retail Business; and Proh the Estab -- WS•- Cultivation of Marijuana in all Zones. City Attorney explain.-;4 at extent' Interim UrgencyOrdinance No 792 will allow staff ade.,'-•- time, :4 - cee• ;9 months and fifteen days, to develop standards and draft.,2i dinan ssnon-medical marijuana dispensaries, coo• a :€a Mn d cu : / ion within the ity. 7/,--. cca Heman4 po r u support of the ordinance. i° Tom eegan spoke in %•osition to extend the interim urgency ordinance. Council comments questions ensued. As requested •_-/ :- Mayor, City Attorney Foley titledthe Ordinance for adoption. Motioned by DeputyMayor Cunningham, seconded by Councilmember Mullin to close the public hearing and adopt Ordinance No. 803 entitled, "An Ordinance to Extend Interim UrgencyOrdinance No. 792 of the City of Poway, California, Adopted Pursuant to Government Code Section 65858, Temporarily Prohibiting the Establishment of Marijuana Dispensaries, Cooperatives, Collectives and Retail Businesses; and Prohibiting the Establishment of Outdoor Cultivation of Marijuana in all Zones." Motion carried by the following roll-call vote: 6 of 18 February 21, 2017 Item #1.3 City of Poway — Minutes — December 6, 2016 Ayes: Leonard, Grosch, Mullin, Cunningham, Vaus Noes: None Absent:None 3. PUBLIC HEARING 3.1 SecondReading and AdoptionofOrdinance No. 804 entitled "An Ordinance of the City of Poway, CaliforniaRescindingChapters 15.05and 15.24 of the Poway Municipal Code and Adopting a New Chapter 15.24 Regards the Poway Fire Code, Which Adopts by Reference the 2016 California Fire Coy and the2015 International Fire Code with Certain Amendments, Additions and I:; ' ns." No Speakers. j,// As requested by the Mayor, City Attorney F ' 'itled the Ordina for adoption. Motioned by DeputyMayor Cunningham,, seconded by Council n4er Mullin to close the public hearing and adopt Or. rice No. 804 entitled, "An Ordinance of the City of Poway, Califor -'/1 cinding Chapters 15.05 and 15.24 of the Poway Municipal ode and ..pting a New Chapter 15.24 Regarding the Poway Fire <-./ hich A•. -•ts by Referencethe 2016 California Fire Code and th j 01VA ,,;rnationjFire Code with Certain Amendments, Additions and D ions,,,,,-•n cared by the following roll- call vote: j j Aye / Leo ,-' • , Gros< Mullin, Cunningham, Vaus No- ,Non :f j0 4. STAFF j// 4.1 /-of Contrac• Boif1.'_placement for 1907 Baldwin Steam Locomotive, RFP A $9 to Hercule,, ere. wd ipment, Inc. ir, 0Senio =,; agement alystRogerMorrisonpresented the item along with afir, PowerPo r..4f esen, ( and explained thatreplacementof the 1907 Baldwin Steam Locomotive °,/ jj , required to ensure its' safe and continued operation. Mr. Morrison stat- .t two proposals had been received and reviewed. Staff is recommending a and of the contract to Hercules Powered Equipment Inc., at a cost of $360,500. Mr. Morrison reported that an amendment to thecost-sharing agreement withthe Poway-MidlandRailroad Volunteers (PMRRV) is recommended to cover one-half of the additionalexpense. Council expressedsupport for the continuedoperation of thelocomotive. 7 of 18 February 21, 2017 Item #1.3 City of Poway — Minutes — December 6, 2016 Chuck Cross, Poway-MidlandRailroad Volunteer, said the locomotive is in overall good condition and the boiler should last approximately one hundred years with the proper treatment. Motioned by Councilmember Grosch, seconded by Councilmember Mullin to awardthe contract for Boiler Replacement for 1907 Baldwin Steam Locomotive to Hercules Powered Equipment Inc., authorize an additional loan amount of 110,500 from the Capital Equipment Replacement Fund (611) to the Poway Midland Railroad Rolling Stock Fund (618); approve the adoption of Resolution No. 16-057 entitled, "A Resolution of the City Council of the City of Poway, California, Authorizing an Interfund Loan from/ , Capital Equipment Replacement Fund to the Poway Midland Railroa•$>-, ing Stock Replacement Fund", and authorize the City Manager to exec . ', . st Amendment to the Facility Use Agreement between the City / " y-ow- //'// j d Poway-Midland Railroad Volunteers. Motion carried unanimously. 4.2 First Quarter Budget Update for FY 201; 'r XAssistantCityManagerWendyKasermaes-the report an/highlighted changes to the budget which include increas / -I aid reimbursement, funds for9g a full time Senior Administrative : u istant withinwithirvAOrninistrative Services, and minor appropriations across all funds. /j/ Council comments and questions Asued. Motioned by Deputy Ma #v unnin= - = , seconded by Councilmember Grosch to approve adoption of Re „ ' y 6-058 entitled, "A Resolution of the City Council, Housing Aut : , an. iuccessor Agency to the Poway Redevelopment,,gen CI of Poway, California, Approving Amendments to y, s Fin- - ; ° .gram for the First Quarter Fiscal Year 2016-201 ,did a.; #.ve the FiscYear 2016-17 First Quarter Budget Adjustments. // j 5. WORKSHOP 5.1 Econo ”". /'evelopm:'Strategic Plan Workshop Economic D nt Manager Jay Virata said the purpose of the workshop was to discuss the goals, strategies, and actions to sustain and improve the City's economic health and identifythe economic development tools usedto help achieve the City's goals. Mr. Virata introduced Applied Development Economics President Doug Svensson to present a report and PowerPointpresentation regardingthe findings and draft Economic DevelopmentStrategic Plan. Councilrequested additional time to assess the tools and actions of the Economic Development Plan and provide feedback to staff in the future. 8 of 18 February 21, 2017 Item #1.3 City of Poway — Minutes — December 6, 2016 5.2 Senate Bill 2 (SB2) Housing Regulations City Planner Joseph Lim presented thereport alongwith a PowerPointpresentation that gave a brief overview of housing regulations and the City's Housing Element Update (2013-2020), which included policies, programs and an implementation schedulethataddress the "Special NeedsHousing" requirementsof SB 2 and other needs including agricultural worker housing. Council received the report and no action was taken. MAYOR AND CITY COUNCIL-INITIATED ITEMS The Mayor and Council made announcements and rz,.orted • %i jrious eventstaking place in the City. No action was taken. JIM CUNNINGHAM 6.1 HikeBike and Ride Deputy Mayor Cunningham stated Ile ill present t at the December 20, 2016 City Council Meeting. 7. CITY MANAGER ITEMS None. 8. CITY ATTORNE ' if MS jj City Attom • jy rep on recent .4t ion that requires elected officials to take two hours • rasent training beginning January 1, 2017. AD NMENT The meets as adjourn= .t10:04 p.m. Nancy Neufeld, CMC City Clerk City of Poway, California 9 of 18 February 21, 2017 Item #1.3 NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES January 10, 2017 City Council Chambers 13325 Civic Center Drive, Poway, California Per Government Code 54953) MeetingCalled to Order as CityCouncil/City of Poway Planning Commission/Poway Housing Authority/PublicFinancing Authority and SuccessorAgency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus calledthe Regular Meeting to order at 7:00 p.m. ROLL CALL Cunningham, Grosch, Mullin, Leonard, Vaus STAFF MEMBERS PRESENT City Manager Tina White; Assistant City Manager Wendy Kaserman, Deputy City Attorney Randall Sjoblom; City ClerkNancyNeufeld; Director of Development Services Bob Manis; Director of Public Works Troy Bankston; Assistant Director of Administrative Services Peter Moote, Deputy Fire Chief Jon Canavan; Captain Todd Richardson, Sheriff's Department. Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, CityClerk and Director of Administrative Services shall be used to indicate Mayor/Chair, Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Administrative Services/Finance Officer) PLEDGE OF ALLEGIANCE PRESENTATION Mayor Vaus proclaimed January 2017 as "Human Trafficking Awareness Month" in the City of Poway and stated that Poway was joiningother cities in San Diego County to raise awareness. PUBLIC ORAL COMMUNICATIONS BobbyRonsse, Poway American Little League, provided an update on the Tierra Bonita field renovations. ChrisOlps spoke regarding the survey conducted by YMCA and community representation within the survey sample. 10 of 18 February 21, 2017 Item # 1.3 City of Poway - Minutes - January 10, 2017 John Wismont spokeregarding various options for locating new restaurants in theCity. Kelley Thompson-Petit spokeregardingthe need for low income housing and the lack of services for the homeless. 1. CONSENT CALENDAR (Approved By Roll Call Vote) Councilmember Cunningham requested to pull Items 1.3 and 1.4 from the consent calendarfor comment. Motioned by Councilmember Cunningham, seconded byMayor Vaus to approve Consent Calendar items 1.1 through 1.2 and 1.5 throug9. Motion carried by the following roll-call vote: Cunningham, Grosch, Mullin, Leonard, Vaus Noes: None Absent:None 1.1 Approval of Reading by Titleonly and Waiverof Reading in full of Ordinances on Agenda 1.2 Ratification/Approval of Warrant Re* -/ for the*nods ofNovember 28 through December 2, 2016 and December 5 thr. % to -cember 9, 2016 1.5 Award of Contract for the Lake Poway Boa Dock Replacement Project; Bid No. 17- 011 1.6 Acceptance of the Old PowayPark GeneralConstructionProject; Bid No 16-005 1.7 Approval of SeconrAmendment to the Contractfor the Sale and Purchase of Goods and MaterialswithThe SoCo Group, Inc. i 1.8 Acceptance of Public Improvements for the Starmount Hydrant and Waterline Project, WI13-004 1.9 Accepta of the 2 - 1;`-2017 Street Maintenance Project; Bid No. 16-023 7 Councilmember Cunningham requested Item 1.3 be continued to allow time for further review. 1.3 Approval of the November 1, 2016 and November 15, 2016 Regular City Council MeetingMinutes Motioned by Councilmember Cunningham, seconded by Councilmember Mullin to continue Consent Calendar Item 1.3. Motion carried by the following roll-call vote: 11 of 18 February 21, 2017 Item # 1.3 City of Poway— Minutes —January 10, 2017 Ayes: Cunningham, Grosch, Mullin, Leonard, Vaus Noes: None Absent:None Councilmember Cunningham requested that all bidders responding to a requestfor proposal be mentioned in any agendareportawardingthe contract. 1.4 Approvalof Consultant Agreementfor As-Needed Environmental Engineering and Consulting Services; Ninyo and Moore Geotechnical & Environmental Sciences Consultants Motioned by Councilmember Cunningham, seconded by Mayor Vaus to approve Consent Calendar Item 1.4. Motion carried by the following roll-call vote: Ayes: Cunningham, Grosch, Mullin, Leonard, Vaus Noes: None Absent:None 2. ORDINANCE None. 3. PUBLIC HEARING 3.1 Resolution s ablish tha Schedule of Water Rates and Charges effective January 1, 20 %, Administrative/Sell/ices Assistant DirectorPeter Moote and City Engineer Steven Crosby%pr 0. an overview of the agendareport along with a PowerPoint presentation. Director Moote explained theproposed scheduleof water rates would cover increases to the raw water rate and fixed charges adopted by the San Diego County Water Authority. The proposed water rates address the pass through-costs of purchasing treated water along with the need to repaythe water fund duringstate mandated emergency water use restrictions. Mr. Moote stated that the notice for the proposed rate increases in accordance with Proposition 218 requirements were mailed to 13,7 ratepayers on November 23, 2016. City Engineer Crosby reviewed the City's water capital improvement projects which would continue to maintain proper maintenanceof the water and sewer systems, meet various regulatory requirements and fund vital capital improvements. Mark Weston, San Diego County Water Authority (SDCWA) Director representing Poway, explained the various costsassociated with the purchase and treatment of waterfor San Diego County and the infrastructure needs being addressed through 12 of 18 February 21, 2017 Item # 1.3 City of Poway — Minutes —January 10, 2017 future projects to diversify sources leading to a more stable water supplyfor the SDCWAmember agencies. Speakers in Opposition: Joy Fodor, Gaylen Henrichs, Mike Fry, Doug & Annette Brown, Gwenevre McCarthy, David Griffin, Dorothy Wincek, Rosemary Vanderrort, Kathy Latus, Lawrence Leyking. Speaker in Support: Torrey Powers Submitted a Speaker Slip in Opposition butdidnot Speak: Roberta Tozier, Laurie McKee & Larry Steckler, Craig Pond, Deborah Pon `L n Marie Terzi, Wayne Cuthbert, Theodore C. Kral, RaymondHammel and Sr .*a-n WMcKay. Neutral Speaker Sean Finley Council discussion included reevaluatin g 2 rate structure and cost allocations, concernregarding maintaining appropriate reservelevels for the water fund, exploringadditional revenue sources such as lease revenue collected for cell towers located on water reservoirs, and reexamining water usage at City facilities. Mayor Vaus reported that a total of 78 written pr were receivedwhichdoes not constitute a majority protest against : .ter rate increase. Councilmembers acknowledged t4'extrav ;., , conservation efforts in reducing water usage by t f' munity during the State's mandatory water restrictions. Council also re., < 7 da review of the schedule for addressing water and sewer rate increases. Motioned by C• it r Leonard, rconded by Councilmember Mullin to accept all ritte ests again water rate increases from affected rat„ th° blic hearing and adopt Resolution No 17-001 entitled A`Resolution f e City Council of the City of Poway, California, Establishing the Schedule of ``:ter ServiceCharges and Rates Per Section 13.11.120 of the Poway Municipal Code." Motion carried unanimously. 4. STAFF REPORT 4.1 ApprovalofClassificationSpecification and Salary Range for Human Resources Director and a Revised ClassificationSpecification Changing the Administrative Services Director to Finance Director. City Manager Tina White discussed the recruitment efforts tofill the vacancy in the Administrative Services Director position and the reevaluation that has taken place after looking at the divisions within the Department. Ms. White stated thatstaff is proposing the creation of a new classification of Human Resources/Risk ManagementDepartment Director and changingthe Administrative ServicesDirector title to Finance Director. 13 of 18 February 21, 2017 Item # 1.3 City of Poway — Minutes — January 10, 2017 Motioned by Councilmember Grosch, seconded by Councilmember Mullin to authorize the City Council to amend theCity's classification system by adding the Human Resources/Risk Management Director classification, adopt the recommended classificationspecification, and approve the proposedsalary range of 85.5 with an annual salary of $125,712-$152,804 and approve the revised classificationspecification, retitling the Administrative Services Director position to Finance Director. Motion carried unanimously. 5. WORKSHOP None. rMAYORANDCITYCOUNCIL-INITIATED ITEMS The Mayor and Councilmade announcements and reported on variouseventstaking place in the City. No action wastaken. 7. CITY MANAGER ITEMS City Manager Tina White announce'', .. fawzan Odunewu, was the FirstBaby born for 2017 and willbe recognized at the J4ary 24thj eeting- 8. CITY ATTORNEY ITEMS jj None. jjADJOURNMENT /y { %% The meeting was adjourned at 9:55 p.m. j• j Nancy Neufeld, CMC City Clerk City of Poway, California 14 of 18 February 21, 2017 Item # 1.3 NOTE:These draft meeting minutes are not official until approved bythe City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCILREGULAR MEETING MINUTES January 24, 2017 City Council Chambers 13325 Civic Center Drive, Poway, California Per Government Code 54953) Meeting Called to Order as City Council/City of Poway PlanningCommission/Poway Housing Authority/Public Financing Authority and SuccessorAgency to the Poway Redevelopment Agency) CALL TO ORDER MayorVaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Cunningham, Grosch, Mullin, Leonard, Vaus STAFF MEMBERS PRESENT City Manager Tina White; Assistant City Manager WendyKaserman, Deputy City Attorney Lauren Hendrickson; City Clerk NancyNeufeld; Directorof Community Services Robin Bettin; Director of Development Services Bob Manis; Director of Public WorksTroy Bankston; Fire Chief Mark Sanchez; Lieutenant Darrell Strohl, Sheriffs Department; Acting Director ofFinance Peter Moote. Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, CityClerk and Director of Administrative Services shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Administrative Services/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Leonard led thepledge of allegiance. ITEM ADDED TO AGENDA Mayor Vaus stated the needto add an item arose afterpublication of the agenda and requested Counciltake action to add the item, to be considered as Item 7.1 on the agenda. Motioned by Councilmember Cunningham, seconded by Councilmember Mullin to add Item No. 7.1 to the Agenda pursuant to Government Code section 54954.2. Motion carried by the following roll-call vote: Ayes: Cunningham, Grosch, Mullin, Leonard, Vaus Noes: None Absent: None February 21, 2017 Item # 1.3 15 of 18 City of Poway — Minutes —January 24, 2017 PRESENTATION Mayor Vaus presented a certificate to theparents of Fawzan Odunewu, the FirstBaby Born in Poway in 2017. Recognition for Sheriff's StationDeputyofthe Month for December, K-9 DeputyAustinElmone & K-9 Banjer, hasbeen rescheduled to February 21, 2017. PUBLIC ORAL COMMUNICATIONS Shari Dunbar expressedconcerns with economicdevelopment and the preservation of land and open space. Jon Gagliono reported a power outage at Midland Road during tf e nt winter storm event. Cynthia Ezlinoda, Board ofDirectors for Poway Senior Center, addressed the YMCA proposal and advocated for the Poway SeniorCenter. Jonathon Ryan, suggested Poway's Campaign ;;Ewi ce ordinance be revised forfuture elections. Heather Dugdale and Ginger Couvrette represented J -O-Smash and presented Poway Valley Therapeutic Riding Center (POVA) with a $10,000 donation from this year's event. Dee Fleischman disclosed her concerns with integrity of thepower lines nearMidland Road. 1. CONSENT CALENDAR (Approved By Roll Call Vo %%/ Deputy Mayor Leonard - ' -.unce that he cuse himself fromthevote on ItemNo. 1.5, dueto a conflict of interest, residing within thessessment area ofthe Clearwell Emergency HighlineProject. Motioned by Counc ber Cunningham„ onded by Councilmember Grosch to approve Consent Galen. items 1.1 through 1.3, 1.4 as amended, and 1.5 through 1.6. Moti rried 4-1 b"fhe follog roll-call vote: Ayes: Cunningham, Grosch, Mullin, Vaus Noes: None am Absent: None Disqualified: Leonard 1.1 Approval ofReading by Title only and Waiver of Reading in full of Ordinances on Agenda 1.2 Ratification/Approval of Warrant Registers for theperiods of December 12 through December 16, 2016 and December 19 through December 30, 2016 1.3 Awardof Contractfor the Old Poway Park Concrete RepairsProject 1.4 Adoption of Resolution No. 17-002 entitled, "A Resolutionof the City Council of the City of Poway, California, Authorizing the Destruction of Certain Documents in Administrative Services, City Clerk's Office, City Manager's Office, Community Services, Public Works and SafetyServices" February 21, 2017 Item # 1.3 16 of 18 City of Poway — Minutes — January 24, 2017 1.5 Acceptance of the Clearwell Emergency Highline Project 1.6 Adoption of Resolution No. 17-003 entitled, "A Resolution of the City Council of the City of Poway, California, Ordering the SummaryVacation of the Portion ofSewer Easement located within Lot 5 of Map 12711 (Vacation No. 16-002)" 2. ORDINANCE None. 3. PUBLIC HEARING None. 4. STAFF REPORT None. 5. WORKSHOP 5.1 Workshop on Landscape and Irrigation Regulations Senior Planner Jason Martin preseect%lreport along° i a PowerPointpresentation that gave a brief overview of current regutations an4 elicies regardinglandscape and irrigation mandated by the State and the Powa ,Aunici•.-,C *:-. Mr. Martin discussedthelandscape plan check inspects• % • -s and h aff-: sir`( ily home construction projects. 1" Don Mechling - Mark Carnfrombone -,,, ,: e in opposition to the existingLandscape and Irrigation Des ti 0 anual. Council provided direction to staff, ands ested a working group of two to three professionals and communitymembers tb provide input regardingthe Landscape and Irrigation Design Manual and challenges it may present. MAYOR AND CITY COUIIL-INITIATED ITEMS TheMayor and Council madeannouncements and reported on variousevents takingplace in the City. No actionwas taken. Jr Jim Cunningham/ 6.1 MTS Update Councilmember Cunningham gave a brief overview of MTS security measures to prevent crime and increasepublic safety. 7. CITY MANAGER ITEMS 7.1 Adoption of a Resolution Confirmingthe Existenceof a Local Emergency as Proclaimed by the City Manager/Director of EmergencyServices within the City of Poway Due to Winter Storm events, and suspending the Notice and Bidding Requirements in Connection with Repairs Required Thereby February 21, 2017 Item # 1.3 17 of 18 City of Poway — Minutes —January 24, 2017 City Manager Tina White presented a report regarding the need to confirm the existence of an emergency as a result of the severe weather conditions beginningFriday, January 20, 2017. Ms. White explained the losses suffered from flooding andwind damage, including impacts to public improvements, and stated Council must take action to suspend notice and bidding requirements to addressnecessaryemergency repairs to protect the public and welfare of the City. Additionally, City Manager White stated that a report on the statusof emergencyexpenditures will be presented to the City Council at each regular meeting until the emergencyrequirements areno longer needed. Motioned by Councilmember Cunningham, seconded by Councilmember Mullin to adopt Resolution No. 17-004 entitled, "A Resolution of the City Council of theCity of Poway, California, Finding and Declaring the Existence of an Emergency within the City Due to a Winter Storm Event, and Suspending Notice and Bidding Requir dents in Connection with Repairs RequiredThereby." Motion carried by the following roll-call vote: Ayes: Cunning , Grosch, Mullin, Leonard, Vaus Noes: None Absent: None 8. CITY ATTORNEY ITEMS None. jj ADJOURNMENT The meeting was adjourned at 8:25 p.m. 71//// jj// Nancy Neufeld, CMC CityClerk City of Poway, California February 21, 2017 Item # 1.3 18 of 18 APPROVED c.> 11- City of Powayy APPROVED AS AMENDED El, I y y SEE MINUTES) 1=:`'` COUNCIL AGENDA REPORT DENIED F •' ""° .s REMOVED CONTINUED Resolution No. DATE: February 21, 2017 TO: HonorableMayor and Members of the City Council FROM: Peter Moote, ActingFinance Director/ CONTACT: Andrew White, Finance Manager (, fir 858) 668-4426 or awhite@poway.org SUBJECT: City's Investment Report as of December 31, 2016 Summary: Quarterly reports of investments are required to be presented to Council. For your information, attached is an investment portfolioreport as of December 31, 2016. Recommended Action: It is recommended thatthe City Councilaccept and file theattachedreport. Discussion: Pursuant to Government Code Sec. 53646(b) and theCity's Investment Policy, the Director of Administrative Services (i.e., Treasurer) renders a quarterly investment report tothe City Council concerning the investment portfolio's earnings and performance results. In accordance with the Investment Policy, the quarterlyreportincludes information such as the investment type, issuer, date ofmaturity, par value, amount invested, current marketvalue, and the source of the market value information. The City is in compliance with its adopted investment policy and the City's investment programprovides sufficient liquidity to meet its cash flow requirements for the next six months. The fair value of the City's investment portfolio as of December 31, 2016, was 101,997,963. It consistedofthefollowing: Investment Portfolio Total Deposits at CaITRUST 21,361,658 Deposits at the Local Agency Investment Fund (LAIF)13,826,942 U. S. Treasury Notes 9,033,438 U. S. Instrumentalities 32,769,504 Corporate Notes 22,995,656 Municipal Bonds 2,010,765 Fair Value of Investment Portfolio as of December 31, 2016 101,997,963 1 of 27 February 21.2017. Item#1.4 City's Investment Report February 21, 2017 Page 2 The attached portfolio report (attachment B) and investment report (attachment C) were prepared by the City's investment manager, Insight Investment, withinputfromthe City's Finance Department. The portfolio reportincludes all investments while the investment report includes onlythoseinvestments managed by Insight Investment. The funds on deposit at LAIF and CaITRUST earn interest at variable rates. The interest rate for the month ending December 2016 is estimated at .72% for LAIF, .91% for the CaITRUST short-term fund, and 1.11%for the CaITRUSTmedium-term fund. The values of fixed income securities, as legal investment toolsauthorized under Californiagovernment codes, are closely tied with interest rates. As interest rates go up, the market values of the securities go down. The difference between amortized cost and fair value is considered an unrealized gain or loss. A realized loss is when the principal of the security is redeemed before its maturity date at a fair value lower than its amortized cost value. The amortized cost value of the externally managed investment portfolio is $66,980,454; the fair value is 66,809,363 for an unrealized loss of ($171,091) or .26% of the total amortized cost value. The source of the fair value information for the U.S. Treasury Notes, the U.S. Instrumentalities, Corporate Notes, and Municipal Bonds is Interactive Data Corporation. Also includedwith this report are recaps of the City's cashand investments held by fiscal agents, non-managed investments, and cash on hand. The total book value of thecash and investments held by our fiscal agent, U.S. Bank, at December 31, 2016, was $1,251,881. The source of the market value information for these investments was U.S. Bank. The total book value of the non-managed investments was $111,512 at December 31, 2016. The City's cash on hand at December 31, 2016, totaled $623,133. The December 31, 2016, balance of the City's Library Trust Fund is $257,115. Through the Fiscal Year 2016-17 period ending December 31, 2016, no transfer of interestearnings has been made to the General Fund. At the close of Fiscal Year 2016-17, 90% of the Library Trust Fund's interestearnings will be transferred to the General Fund. Environmental Review: This item is not subject to CEQA review. Fiscal Impact: The externally managed investment portfolio earned $74,437 interest duringDecember 2016 as well as $68,188 during November 2016 and $72,109 during October 2016. 2 of 27 February 21,2017, Item#1.4 City's Investment Report February 21, 2017 Page 3 Public Notification: None. Attachments: A. Investment Statistics B. Investment PortfolioReport prepared by Insight Investment C. InvestmentReport prepared by Insight Investment D. City of PowayInvestments andCash with Fiscal Agent; General, Payroll, and Petty Cash Report atDecember 31, 2016 Reviewed/Approved By: Reviewed By: Approved j't4W 1/ Wendy Kaserman Morgan Foley Tina M.White Assistant City Manager City Attorney City Manager 3 of 27 February 21,2017, Item#1.4 City of Poway Investment Statistics December September December 2015 2016 2016 Seperatelv Managed Investment Pools Fair Value: CaITRUST Short-Term Deposits 10,540,764 10,615,429 10,627,107 CaITRUST Medium-Term Deposits 12,607,621 10,781,654 10,734,551 Deposits at the Local Agency Investment Fund(LAIF) 5,677,502 21,288,936 13,826,942 Total Fair Value 28,825,887 42,686,019 35,188,600 Weighted Average Yield 0.69% 0.77% 0.90% Effective Average Duration in days 1 1 1 Weighted Average Maturity in days 1 I I Externally Manacled Investment Pools Fair Value: U.S.Treasury Notes 9,029,806 9,083,885 9,033,438 U.S.Instrumentalities 28,884,487 30,987,070 32,769,504 Corporate Bonds 25,067,949 23,073,013 22,995,656 Municipal Bonds 2,003,081 2,024,224 2,010,765 Total Fair Value 64,985,323 65,168,192 66,809,363 AmortizedCost Value: U.S.Treasury Notes 9,047,919 9,031,246 9,025,648 U.S.Instrumentalities 28,979,941 30,942,193 32,934,704 Corporate Bonds 25,075,003 23,031,700 23,020,102 Municipal Bonds 2,000,000 2,000,000 2,000,000 Total Amortized Cost Value 65,102,863 65,005,139 66,980,454 Unrealized Gain(Loss) 117,540)163,053 171,091) Accrued Interest Earned 85,299 67,272 74,437 Weighted Average Yield 1.24% 1.14% 1.20% Effective Average Duration in years 1.70 1.38 1.37 Weighted Average Maturity in years 1.88 1.59 1.45 Total Fair Value of Portfolio Assets 93,811,210 107,854,211 101,997,963 Weighted Average Yield 1.07% 0.99% 1.09% Effective Average Duration in years 1.48 1.23 1.24 Weighted Average Maturity in years 1.61 1.36 1.29 Glossary of Yield Terminology Coupon: A bond's coupon is the periodic interestpayment made to the holder of the fixed income security during thelife of the bond. Coupon payments can be made monthly,quarterly,or annually. Book Yield: The Book Yield is that rate of return that will make the presentvalue of the future cash flows of a fixed incomesecurity equal tothe price paid for the security. This assumesthatthe security will be held to its maturity. Current Yield: Annual rate of return onan investmentexpressed as a percentage. Current Yield of a fixed incomesecurity is theannualized earnings(coupon)divided by the bond's marketvalue as of the valuation date. One Year Total Yield: The One Year TotalYield or One Year Return represents the portfolio's percentage change over a year's time,factoring in interestpayments,changes in marketvalue and reinvestment of distributions. WeightedAverageYield: The total yield on a bond portfolio dividedby the number of bonds contained in it,weighted for the size of each bond so that the yield of largeholdings does not drown out the calculation of yields on small Yield to Maturity: TheYield toMaturity(YTM)or Market Yield to Maturity of a fixed income security is that rate of interest that will make the present value of the future cash flowsequal tothe market value as of the valuationdate, assuming the bond is held to maturity. 4 of 27 Attachment A February 21, 2017, Item#1.4 City of Poway Monthly Investment Portfolio Report December 31, 2016 Seperately Managed Investment Pools Return LAIF 13,826,942 39% 0.72% LAIF,39% CalTrust-Short 10,627,107 30% 0.91% CalTrust-Medium 10,734,551 31% 1.11% CalTrust- Medium,31% Total Internally Managed $ 35,188,600 34% Weighted Average Yield 0.90% Days Effective Average Duration-Internal 1 Weighted Average Maturity-Internal 1 CalTrust-Short, 30% Externally Managed Assets Return Treasury Securities 9,033,438 14% 1.12% Treasury Instrumentality Securities 32,769,504 49% 1.07% Corporate Securities,14% Corporate Notes 22,995,656 34% 1.34% Notes,34% Municipal 2,010,765 3% 1.95% Total Externally Managed $ 66,809,363 66% Weighted Average Yield 1.20% Years Effective Average Duration-External 1.37 Instrumentality Weighted Average Maturity-External 1.45 Securities,49% Total Portfolio Assets Return LAIF 13,826,942 14% 0.72% LAIF CalTrust-Short CalTrust-Short 10,627,107 10% 0.91% Corporate Notes 14% 10% CalTrust-Medium 10,734,551 11% 1.11% 23% Treasury Securities 9,033,438 9% 1.12% Instrumentality Securities 32,769,504 32% 1.07% Corporate Notes 22,995,656 23% 1.34% Municipal 2,010,765 2% 1.95% Total Portfolio Assets 101,997,964 CalTrust- Medium 11% Weighted Average Yield 1.09% Years Instrumentality Effective Average Duration-Total 0.90 Securities Treasury Weighted Average Maturity-Total 0.95 33% Securities 9% Portfolio Change Beginning Balance 106,512,752 Ending Balance 101,997,964 Assets values shownat Market 5 of 27 Attachment B February 21, 2017, Item#1.4 FOR PROFESSIONAL CLIENTS ONLY NOT TO BE DISTRIBUTED TO RETAIL CLIENTS 0 THIS DOCUMENT SHOULD NOT BE REPRODUCED IN i ANY FORM WITHOUT PRIOR WRITTEN APPROVAL 0> 3 0 n CITY OF POWAY December 2016 Insight INVESTMENT 3 A BNY MELLON COMPANYSM Contents V Fixed income market review 3 Activity and performance summary 4 Recap of securities held 6 Maturity distribution of securities held 7 Securities held 8 GASB 40-Deposit and investment risk disclosure 14 Securities purchased 18 Transaction report 19 A Additional information 20 n CD a N EriN 0 V 3 FIXED INCOME MARKET REVIEW CITY OFPOWAY As of December 31 , 2016 co 0 N Chart 1: US Gross Domestic Product 9/30/08-9/30/16 Economic Indicators and Monetary Policy 10.0 - Interest ratesincreased across the yieldcurve in December, supported by positive economic releases and action by the Federal Reserve. In addition, the market continues to anticipate future stimulus from changes in policies relatedto 6.0 - spending,trade and taxes. C 4.o The FederalOpen Market Committee (FOMC) delivered the first change in the FedoxJ 2.0 funds target rate in 2016 at its December 14th meeting. The target for the o _ overnight rate was increased to a range of 0.50%to 0.75%from the prior range of 0.25%to 0.50%. The FOMC statement referenced an expandinglabormarket anda) 2'0 l strengthening economic activity. a -4.0 - The payroll report for November was released on December 2nd, showing that 6.0 - the unemployment rate fell to 4.6% from 4.9% and the underemployment rate 8.0 - declined to 9.3% from 9.5%. The November payroll data reflected that 178,000 10.0 jobs were added, slightly lower than expectations for 180,000 new jobs. Average Se 08 Sep-09 Se 10 Sep-11 Sep-12 Sep-13 Se 14 Se 15 Se 16 hourlyearnings fell 0.01%to a 2.5%annual rate.p- p- p- p- Sep-16 final estimate of US Gross Domestic Product (GDP) for the third quarter was 3 Source:Bloomberg Finance LP,September 30,2016. released on December 22nd. The GDP report showed 3.5% growth in the third CD quarter, which was revised up from the 3.2% prior estimate. Personal Chart 2:Treasury Yield Curves 12/31/2015-12/31/2016 consumption increased to 3.0%in the final estimate of third quarter GDP from the n 2.8%prior estimate. (See Chart 1). 3.00% - The Producer Price Index (PPI) released on December 14th showed higher than 2.50% expected increases in November.The PPI increased 0.4%in November at both the headline and core levels. Year-over-year, including food and energy the PPI 2.00% increased 1.3% and excluding food and energy increased 1.6%. The Consumer Price Index (CPI) released on December 15th rose in line with expectations to 1.so% JJ annual rates of 1.7% including food and energy and 2.1% excluding food and energy for November. 1.00% - Interest Rate Summary711I20i6 CD j At the end of December, the 3-month US Treasury bill yielded 0.50%,the 6-month 0.50% 12/31/2015 US Treasury bill yielded 0.61%, the 2-year US Treasury note yielded 1.19%, the 5- year US Treasurynote yielded 1.93% and the 10-year US Treasurynote yielded 0.00% 3 m 6m 1 yr 2yr 3yr 4yr 5 yr 6 yr 7 yr 8yr 9yr 10 yr 2.45%(See Chart 2). O Source:Bloomberg Finance LP,December 31,2015,December 31,2016. CD 3 3 ACTIVITY AND PERFORMANCE SUMMARY CITY OFPOWAY For the period December 1 , 2016 - December 31 , 2016 0 N Amortized Cost Basis Activity Summary Detail of Amortized Cost Basis Return V Opening balance 65,989,096.30 Interest Accretion Realized Total Income received 84,080.58 earned (amortization) gain(loss)income Total receipts 84,080.58 Corporate Bonds 30,732.78 3,868.98) 0.00 26,863.80 Total disbursements 0.00 Government Agencies 29,854.18 142.49 0.0029,996.67 Interportfoliotransfers 912,890.42 Government Bonds 10,497.55 1,886.35) 0.00 8,611.20 Total Interportfolio transfers 912,890.42 Municipal/Provincial Bonds 3,352.69 0.00 0.00 3,352.69 Realized gain(loss)0.00 Total 74,437.205,612.84) 0.00 68,824.36 Total amortization expense 7,446.05) Total OID/MKT accretion income 1,833.21 Return of capital 0.00 Closing balance 66,980,454.46 Ending fair value 66,809,363.14 Unrealized gain(loss) 171,091.32) 0) 0 3 CD 7 n Comparative Rates of Return(%) Summary of Amortized Cost Basis Return for the Period Twelve Six *One month Total portfolio month trailing month trailing Fed Funds 0.40 0.21 0.05 Interest earned 74,437.20 Overnight Repo 0.45 0.23 0.03 Accretion(amortization) 5,612.84) Merrill Lynch 3m US Treas Bill 0.30 0.17 0.04 Realized gain(loss)on sales 0.00 Merrill Lynch 6m US Treas Bill 0.41 0.23 0.05 Total income on portfolio 68,824.36 ML 1 Year US Treasury Note 0.61 0.33 0.07 1 Average daily amortizedcost 66,822,371.86 W ML 2 Year US Treasury Note 0.84 0.44 0.10 a Period return(%) 0.10 ML 5 Year US Treasury Note 1.34 0.69 0.16 la YTD return(%) 1.20 Weighted average final maturity in days 529 N N a 4 Fr rates reflected are cumulative 3 li A 4 ACTIVITY AND PERFORMANCE SUMMARY CITY OFPOWAY For the period December 1 , 2016 - December 31 , 2016 O 2. Fair Value Basis Activity Summary Detail of Fair Value Basis Return v Interest Change in Total65,830,462.82Openingbalance earned fair value income Income received 84,080.58 Total receipts 84,080.58 Corporate Bonds 30,732.78 14,508.18) 16,224.60 Total disbursements 0.00 Government Agencies 29,854.18 3,834.90 33,689.08 Interportfoliotransfers 912,890.42 Government Bonds 10,497.55 5,137.50) 5,360.05 Total Interportfolio transfers 912,890.42 Municipal/Provincial Bonds 3,352.69 2,259.90) 1,092.79 Unrealized gain(loss)on security movements 0.00 Total 74,437.20 18,070.68) 56,366.52 Return of capital 0.00 Change in fair value for the period 18,070.68) Ending fair value 66,809,363.14 D a)a)ca s 3 0 3 C) Comparative Rates of Return(%1 Summary of Fair Value Basis Return for the Period Twelve Six *One month Total portfolio month trailing month trailing Fed Funds 0.40 0.21 0.05 Interest earned 74,437.20 Overnight Repo 0.45 0.23 0.03 Change in fair value 18,070.68) Merrill Lynch 3m US Treas Bill 0.33 0.18 0.04 Total income on portfolio 56,366.52 Merrill Lynch6m US Treas Bill 0.67 0.26 0.05 Average daily total value*66,799,156.73 ML 1 Year US Treasury Note 0.76 0.10 0.07 Period return(%)0.08 0 ML US Treasury 1-3 0.89 0.54) 0.03 ar YTD return(%) 1.09 ML US Treasury 1-5 1.09 1.27) 0.02 so Weighted average final maturity in days 529 Z N N0 V et *rates reflected are cumulative Totalvalueequals market value and accrued interest 3 a A 5 RECAP OF SECURITIES HELD CITY OFPOWAY As of December 31 , 2016 o Historical Amortized Fair value Unrealized Weighted Percent Weighted cost cost gain(loss) average of average final portfolio effective maturity(days) duration(years) Corporate Bonds 23,138,631.56 23,020,102.50 22,995,656.19 24,446.31) 324 34.46 0.87 Government Agencies 32,931,690.90 32,934,704.40 32,769,504.20 (165,200.20) 671 49.05 1.70 Government Bonds 9,074,824.23 9,025,647.56 9,033,437.50 7,789.94 510 13.52 1.38 Municipal/Provincial Bonds 2,000,000.00 2,000,000.00 2,010,765.25 10,765.25 645 2.98 1.73 otal 67,145,146.69 66,980,454.46 66,809,363.14 (171,091.32) 529100.00 1.37 D cu 1 o 3 CD r C) Portfolio diversification (%) Corporate Bonds 34.46 Government Agencies 49.05 Government Bonds 13.52 Municipal/Provincial Bonds 2.98 cco Total 100.00 Q C 0) N N O V D 3 a 6 MATURITY DISTRIBUTION OF SECURITIES HELD CITY OFPOWAY As of December 31 , 2016 O Maturity Historic cost Percent Under 90 days 9,005,344.00 13.41 90 to 179 days 9,603,560.00 14.30 180 days to 1 year 16,547,576.81 24.64 1 to 2 years 24,473,779.88 36.45 2 to 3 years 6,517,915.00 9.71 3 to 4 years 996,971.00 1.49 4 to 5 years 0.00 0.00 Over 5 years 0.00 0.00 67,145,146.69 100.00 n 3 co C) Maturitydistribution 25.00 20.00 u 15.00 0u 10.00 0 11 CD 5.00 d 0.00 a0-\ y aa easymac" a acy ea 0 Jca pp aa ti S b 0 V 9p fD 3 7 SECURITIES HELD CITY OFPOWAY As of December 31 , 2016 W usip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % escription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port purchased (amortization) value loss) interest cost Corporate Bonds 459200HC8 1.250 02/06/2017 2,000,000.00 2,008,680.00 2,000,266.62 2,000,450.00 183.38 0.00 2,152.7710,069.44 2.99 IBM CORP 1.25%06/02/2017 0.00 222.19) 1,182.00) 037833AM2 1.050 05/05/2017 1,000,000.00 1,001,410.00 1,000,163.59 1,000,702.00 538.41 0.00 904.17 1,604.17 1.49 APPLE INC 1.05%05/05/2017 0.00 37.65) 27.00 94974BFD7 2.100 05/08/2017 2,000,000.00 1,989,720.00 1,999,254.57 2,005,666.00 6,411.43 0.00 3,616.66 6,183.33 2.96 WELLS FARGO&COMPANY 0.00 167.58 2,008.00) 2.1%08/05/2017 084664859 1.600 05/15/2017 3,000,000.00 3,063,200.00 3,005,396.42 3,005,595.00 198.58 0.00 4,133.33 6,133.33 4.56 BERKSHIRE HATHAWAY FIN 0.00 1,199.20) 3,291.00) yi.6%15/05/2017 r§6962G7J7 1.250 05/15/2017 500,000.00 501,320.00 500,184.66 499,872.75 (311.91) 0.00 538.19 798.61 0.75 SENERAL ELECTRIC CO 1.25% 04/13/2017 0.00 41.04) 383.50) 015/05/2017(CALLABLE A 3/04/17) n 064058AA8 1.969 06/20/2017 2,000,000.00 2,049,660.00 2,007,451.19 2,006,940.00 (511.19) 19,690.00 3,391.06 1,203.28 3.05 BANK OF NEW YORK MELLON 0.00 1,314.92) 656.00) 1.969%20/06/2017 718172A58 1.125 08/21/2017 1,500,000.00 1,499,580.00 1,499,942.52 1,498,816.50 (1,126.02) 0.00 1,453.12 6,093.75 2.23 PHILIP MORRIS INTL INC 0.00 7.46 864.00) 1.125%21/08/2017 24422ERW1 1.200 10/10/2017 1,000,000.00 1,000,000.00 1,000,000.00 999,346.00 (654.00) 0.00 1,033.33 2,700.00 1.49 JOHN DEERE CAPITAL CORP 0.00 0.00 1,948.00) A.2%10/10/2017 ar 236962G6K5 1.600 11/20/2017 982,000.00 988,461.56 983,666.16 984,621.94 955.78 0.00 1,352.98 1,789.42 1.47 t0ENERAL ELECTRIC CO 1.6% 0.00 156.20) 726.68) N / 11/2017 458140AL4 1.350 12/15/2017 2,000,000.00 2,003,300.00 2,000,921.86 2,003,006.00 2,084.14 13,500.00 2,325.00 1,200.00 2.98 N NTEL CORP 1.35%15/12/2017 0.00 80.16) 994.00) V et 3 8 SECURITIES HELD CITY OFPOWAY As of December 31 , 2016 2c usip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % escription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port purchased (amortization) value loss) interest cost Corporate Bonds 808513AK1 1.500 03/10/2018 1,000,000.00 998,740.00 999,502.02 1,000,236.00 733.98 0.00 1,291.67 4,625.00 1.49 CHARLES SCHWAB CORP 1.5% 02/10/2018 0.00 34.74 1,578.00) 10/03/2018(CALLABLE 10/02/18) 02665WAT8 1.500 03/13/2018 1,000,000.00 999,720.00 999,864.84 999,858.00 6.84) 0.00 1,291.67 4,500.00 1.49 AMERICAN HONDA FINANCE 0.00 9.37 237.00) 1.5%13/03/2018 166764AE0 1.718 06/24/2018 1,000,000.00 1,007,100.00 1,003,560.00 1,003,062.00 (498.00) 8,590.00 1,479.39 334.06 1.50 CHEVRON CORP 1.718% 05/24/2018 0.00 200.00) 141.00 24/06/2018(CALLABLE 24/05/18) D 51159HHE3 1.950 11/15/2018 2,000,000.00 2,021,700.00 2,014,810.41 2,010,176.00 (4,634.41) 0.00 3,358.33 4,983.33 3.01 o 15 BANCORP 1.95% 10/15/2018 0.00 658.25) 704.00) 315/11/2018(CALLABLE 15/10/18) 59236TDE2 1.400 05/20/2019 2,000,000.00 2,006,040.00 2,005,117.64 1,977,308.00 (27,809.64) 0.00 2,411.11 3,188.89 2.99 TOYOTA MOTOR CREDIT CORP 0.00 178.52) 104.00) 1.4%20/05/2019 ate\`\ z is . \"c . o x t T. iCorperateSon=,'y g, ## ## o<1,...-,144. mac/ y,s4 ,. boo - aa 1_-.= x a,,....; M z....VV .,,_dZc7t,,, <,f ,...:.... .... ., .. ..>4N.. a, l..._.. ... 14...... Government Agencies 3135GOVM2 0.750 03/14/2017 1,000,000.00 998,664.00 999,776.83 1,000,180.00 403.17 0.00 645.84 2,229.17 1.49 ANNIE MAE 0.75%14/03/2017 0.00 90.47 160.00) C ALLABLE#0000 CT 137EADJ5 1.000 07/28/2017 1,000,000.00 1,002,777.00 1,000,936.17 1,001,554.00 617.83 0.00 861.11 4,250.00 1.49 ZREDDIE MAC 1%28/07/2017 0.00 135.02) 83.00) N'1 g134G7MJ7 0.750 08/25/2017 2,000,000.00 2,003,392.00 2,001,198.68 1,997,420.00 (3,778.68) 0.00 1,291.67 5,250.00 2.98 REDDIE MAC0.75% 0.00 153.02) 280.00 X5/08/2017 eP 3 a j 9 SECURITIES HELD CITY OFPOWAY As of December 31 , 2016 a, 2c usip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized InterestInterest Total % escription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port purchased (amortization) value loss) interest cost Government Agencies 3133EAY28 0.830 09/21/2017 2,000,000.00 1,996,960.00 1,999,552.99 2,000,060.00 507.01 0.00 1,429.44 4,611.11 2.97 FEDERAL FARM CREDIT BANK 0.00 51.38 180.00 0.83%21/09/2017 3130A5FR5 0.875 11/28/2017 1,000,000.00 997,290.00 998,994.48 999,100.00105.52 0.00 753.47 802.08 1.49 FEDERAL HOME LOAN BANK 0.00 91.97 320.00 0.875%28/11/2017 3133EEFE5 1.125 12/18/2017 1,000,000.00 1,004,630.00 1,001,948.30 1,001,971.00 22.70 5,625.00 968.75 406.25 1.50 FEDERAL FARM CREDIT BANK 0.00 167.95) 18.00 1.125%18/12/2017 3130A5J75 0.900 01/30/2018 2,000,000.00 1,994,600.00 1,997,754.80 1,994,000.00 (3,754.80) 0.00 1,500.00 7,500.00 2.97 TFEDERAL HOME LOAN BANK 0.00 172.71 360.00) p3.9%30/01/2018 C! 133EEM98 1.000 05/21/2018 1,000,000.00 997,890.00 999,017.56 998,570.00 (447.56) 0.00 861.11 1,111.11 1.49 gEDERAL FARM CREDIT BANK 0.00 58.83 1,570.00 11%21/05/2018#0000 n 3130A5M55 1.200 06/27/2018 1,000,000.00 1,003,600.00 1,001,839.39 1,000,000.00 (1,839.39) 6,000.00 1,033.33 133.33 1.49 FEDERAL HOME LOAN BANK 0.00 102.76) 530.00) 1.2%27/06/2018#0000 3130A6KT3 0.950 08/24/2018 1,940,000.00 1,941,668.40 1,940,967.80 1,930,843.20 (10,124.60) 0.00 1,587.02 6,501.69 2.89 FEDERAL HOME LOAN BANK 0.00 48.88) 659.60) 0.95%24/08/2018 3134G8MN6 1.000 09/07/2018 1,500,000.00 1,499,100.00 1,499,402.95 1,490,445.00 (8,957.95) 0.00 1,291.67 4,750.00 2.23 FREDDIE MAC 1%07/09/2018 0.00 29.51 1,440.00) ALLABLE 0 23130A6AE7 1.125 09/14/2018 1,500,000.00 1,487,728.50 1,492,727.12 1,499,122.50 6,395.38 0.00 1,453.13 5,015.63 2.22 EDERAL HOME LOANBANK 0.00 355.35 876.00 N. 125%14/09/2018 J135G0072 1.125 12/14/2018 1,500,000.00 1,498,515.00 1,499,069.40 1,496,905.50 (2,163.90) 8,437.50 1,453.13 796.88 2.23 ANNIE MAE 1.125% 0.00 38.28 19.50) i 4/12/2018 3 a A 10 SECURITIES HELD CITY OFPOWAY As of December 31 , 2016 cra usip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % pescription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port purchased (amortization) value loss) interest cost Government Agencies 3133EF3V7 0.875 02/15/2019 1,000,000.00 994,450.00 995,796.29 990,790.00 (5,006.29) 0.00 753.48 3,305.56 1.48 FEDERAL FARM CREDIT BANK 0.00 164.85 410.00) 0.875%15/02/2019 3136G1FY0 1.375 03/13/2019 1,500,000.00 1,514,175.00 1,510,209.60 1,500,780.00 (9,429.60) 0.00 1,776.04 6,187.50 2.26 FANNIE MAE 1.375% 0.00 386.24) 1,815.00) 13/03/2019 CALLABLE 3134G9WF0 1.100 03/29/2019 1,000,000.00 1,000,000.00 1,000,000.00 989,820.00 (10,180.00) 0.00 947.22 2,811.11 1.49 FREDDIE MAC 1.1%29/03/2019 03/29/2017 0.00 0.00 1,830.00 CALLABLE 29/03/17)#0000 3134G9LD7 1.250 05/24/2019 2,000,000.00 2,000,000.00 2,000,000.00 1,982,440.00 (17,560.00) 0.00 2,152.77 2,569.44 2.98 ZFREDDIE MAC 1.25% 02/24/2017 0.00 0.00 2,600.00 4/05/2019(CALLABLE 4/02/17)#0001 e0o3135G0L76 1.075 07/11/2019 1,000,000.00 1,000,000.00 1,000,000.00 990,690.00 (9,310.00) 0.00 925.70 5,076.39 1.49 ANNIE MAE 1.075% 01/11/2017 0.00 0.00 2,660.00 q 1/07/2019(CALLABLE 11/04/17) 3137EADK2 1.250 08/01/2019 1,000,000.00 1,006,100.00 1,004,837.39 995,883.00 (8,954.39) 0.00 1,076.39 5,208.33 1.50 FREDDIE MAC 1.25% 0.00 155.88) 59.00 01/08/2019 3136G36X8 1.140 09/13/2019 2,000,000.00 1,998,000.00 1,998,198.15 1,973,900.00 (24,298.15) 0.00 1,963.33 6,840.00 2.98 FANNIE MAE 1.14%13/09/2019 03/13/2017 0.00 55.56 1,360.00) CALLABLE 13/03/17) f13OAA2H0 1.125 11/29/2019 1,000,000.00 997,150.00 997,282.14 989,110.00 (8,172.14) 0.00 968.75 1,000.00 1.49 EDERAL HOMELOANBANK 0.00 77.73 790.00) 125%29/11/2019 N136G4DA8 1.200 12/30/2019 1,000,000.00 998,250.00 998,369.28 988,660.00 (9,709.28) 3,000.00 1,000.00 0.00 1.49 JEANNIE MAE 1.2%30/12/2019 03/30/2017 0.00 45.29 3,040.00 CALLABLE 30/03/17)#0001 It 1 Fr 3 It A 11 SECURITIES HELD CITY OFPOWAY As of December 31 , 2016 V usip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total r*escription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port purchased (amortization) value loss) interest cost Government Agencies 3133EGLA1 1.170 01/13/2020 2,000,000.00 1,999,780.00 1,999,799.28 1,964,640.00 (35,159.28) 0.00 2,015.00 10,920.00 2.98 FEDERAL FARM CREDIT BANK 07/13/2017 0.00 5.51 2,380.00 1.17%13/01/2020(CALLABLE 13/07/17) 3133EGM51 1.650 12/01/2020 1,000,000.00 996,971.00 997,025.80 992,620.00 (4,405.80) 0.00 1,145.83 1,375.00 1.48 FEDERAL FARM CREDIT BANK 229.17) 54.80 4,351.00) 1.65%01/12/2020 r 0-;115-1-it.y 32,769, + .20?: ..1.+5 8 49.t, A •.„r./?4,-.. "- ao\ ` .w.,....M,.....r.Z• ' =;3 a.;?u,>, ,rte .,.``. a k,..:Cza... M,.."* _w..,..F:.x, Government Bonds D p+12828Pf1 1.875 10/31/2017 2,000,000.00 2,051,406.25 2,012,612.99 2,016,718.004,105.01 0.00 3,211.326,319.06 3.06 JSA TREASURY 1.875% 0.00 1,286.20) 1,564.00) 3331/10/2017 m n 12828H94 1.000 02/15/2018 1,000,000.00 999,218.75 999,704.06 1,000,352.00 647.94 0.00 842.39 3,750.00 1.49 USA TREASURY 1%15/02/2018 0.00 22.32 0.00 912828UU2 0.750 03/31/2018 1,000,000.00 989,140.63 995,604.08 997,109.00 1,504.92 0.00 638.73 1,895.60 1.47 USA TREASURY 0.75% 0.00 299.50 312.00 31/03/2018 912828VQ0 1.375 07/31/2018/2018 1,500,000.00 1,514,765.63 1,507,344.63 1,506,679.50 (665.13) 0.00 1,737.43 8,575.07 2.26 USA TREASURY 1.375% 0.00 394.60) 879.00) 31/07/2018 912828RE2 1.500 08/31/2018 1,500,000.00 1,519,511.72 1,509,960.64 1,509,375.00 (585.64) 0.00 1,926.79 7,582.87 2.26 g)SATREASURY 1.5% 0.00 507.86) 1,054.50) 1/08/2018 Z12828WD8 1.250 10/31/2018 2,000,000.00 2,000,781.25 2,000,421.16 2,003,204.00 2,782.84 0.00 2,140.89 4,212.71 2.98 2JSA TREASURY 1.25% 0.00 19.51) 1,952.00) t, s,. fie. 4 . :99 x Y J1/10/2018 ry: r$ 4s '.?`"'> k{' 0- r .. .>.- 4-W V2 *W.;`-„A,,,,,, 3 a 12 SECURITIES HELD CITY OF POWAY As of December 3112016 co 1,C,usip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % NIDescription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port purchased (amortization) value loss) interest cost Municipal/Provincial Bonds 738798BG1 1.780 06/15/2018 765,000.00 765,000.00 765,000.00 769,046.85 4,046.85 6,808.50 1,172.57 605.20 1.14 POWAY CA REDEV AGY 0.00 0.00 703.80) SUCCESSOR A 1.78% 15/06/2018 738798BH9 2.050 12/15/2018 1,235,000.00 1,235,000.00 1,235,000.00 1,241,718.40 6,718.40 12,658.75 2,180.12 1,125.22 1.84 POWAY CA REDEV AGY 0.00 0.00 1,556.10) SUCCESSOR A 2.05% 15/12/2018 r€:€r€€€ t€ 00 \ J• € 287 " ' ''' 7304i-41:1TotalMIITIICIldyh ll Bf?iids v» s d - a;. d» # Vie° CD 1 CD CT c V CD 3 13 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OFPOWAY As of December 31 , 2016 usip Description Coupon Maturity Call date S&P Moody Par value or Historical %Portfolio Market %Portfolio Effective na date rating rating shares cost hist cost value mkt value dur(yrs) United States TreasuryNote/Bond 912828PF1 USA TREASURY 1.875% 1.875 10/31/2017 AA+Aaa 2,000,000.00 2,051,406.25 3.06 2,016,718.00 3.02 0.82 9128281194 USA TREASURY 1% 1.000 02/15/2018 AA+Aaa 1,000,000.00 999,218.75 1.49 1,000,352.00 1.50 1.11 912828UU2 USA TREASURY 0.75% 0.750 03/31/2018 AA+Aaa 1,000,000.00 989,140.63 1.47 997,109.00 1.49 1.24 912828VQ0 USA TREASURY 1.375% 1.375 07/31/2018 AA+Aaa 1,500,000.00 1,514,765.63 2.26 1,506,679.50 2.26 1.55 912828RE2 USA TREASURY 1.5% 1.500 08/31/2018 AA+Aaa 1,500,000.00 1,519,511.722.26 1,509,375.00 2.26 1.64 912828WD8 USA TREASURY 1.25% 1.250 10/31/2018 AA+Aaa 2,000,000.00 2,000,781.25 2.98 2,003,204.00 3.00 1.81 Issuer total 9,000,000.00 9,074,824.23 13.52 9,033,437.50 13.52 1.38 Federal Home Loan Mortgage Corp 1 37E A D1 5 FREDDIE MAC 1% 1.000 07/28/2017 AA+Aaa 1,000,000.00 1,002,777.00 1.49 1,001,554.00 1.50 0.57 134G7M17 FREDDIE MAC 0.75% 0.750 08/25/2017 AA+Aaa 2,000,000.00 2,003,392.00 2.98 1,997,420.00 2.99 0.64 3 134G8MN6 FREDDIE MAC 1% 1.00009/07/2018 AA+Aaa 1,500,000.00 1,499,100.00 2.23 1,490,445.002.23 1.54 d134G9WF0 FREDDIE MAC 1.1% 1.100 03/29/2019 03/29/2017 AA+Aaa 1,000,000.00 1,000,000.00 1.49 989,820.00 1.48 1.98 3134G9LD7 FREDDIE MAC 1.25% 1.250 05/24/2019 02/24/2017 AA+Aaa 2,000,000.00 2,000,000.00 2.98 1,982,440.00 2.97 2.01 3137EADK2 FREDDIE MAC 1.25% 1.250 08/01/2019 AA+Aaa 1,000,000.00 1,006,100.00 1.50 995,883.00 1.49 2.53 Issuer total 8,500,000.00 8,511,369.00 12.68 8,457,562.00 12.66 1.49 Federal Home Loan Banks 3130A5FR5 FEDERAL HOME LOAN 0.875 11/28/2017 AA+Aaa 1,000,000.00 997,290.00 1.49 999,100.00 1.50 0.90 4130A5175 FEDERAL HOME LOAN 0.900 01/30/2018 AA+Aaa 2,000,000.00 1,994,600.00 2.97 1,994,000.00 2.98 1.07 m si130A5M55 FEDERAL HOME LOAN 1.200 06/27/2018 AA+Aaa 1,000,000.00 1,003,600.00 1.49 1,000,000.00 1.50 1.47 c 130A6KT3 FEDERAL HOME LOAN 0.950 08/24/2018 AA+Aaa 1,940,000.00 1,941,668.40 2.89 1,930,843.20 2.89 1.62 130A6AE7 FEDERAL HOME LOAN 1.125 09/14/2018 AA+Aaa 1,500,000.00 1,487,728.50 2.22 1,499,122.50 2.24 1.68 3130AA2110 FEDERAL HOME LOAN 1.125 11/29/2019 AA+Aaa 1,000,000.00 997,150.00 1.49 989,110.00 1.48 2.86 Z1 issuer total 8,440,000.00 8,422,036.90 12.54 8,412,175.70 12.59 1.54 ea 3 It 14 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of December 31 , 2016 2c usip Description Coupon Maturity Call date S&P Moody Par value or Historical %Portfolio Market %Portfolio Effective V date rating rating shares cost hist cost value mkt value dur(yrs) Federal National Mortgage Association 3135G0VM2 FANNIE MAE 0.75% 0.750 03/14/2017 AA+Aaa 1,000,000.00 998,664.00 1.49 1,000,180.00 1.50 0.20 3135G0G72 FANNIE MAE 1.125% 1.125 12/14/2018 AA+Aaa 1,500,000.00 1,498,515.00 2.23 1,496,905.50 2.24 1.93 3136G1FY0 FANNIE MAE 1.375% 1.375 03/13/2019 AA+Aaa 1,500,000.00 1,514,175.00 2.26 1,500,780.00 2.25 2.15 3135G0L76 FANNIE MAE 1.075% 1.075 07/11/2019 01/11/2017 AA+Aaa 1,000,000.00 1,000,000.00 1.49 990,690.00 1.48 2.10 3136036X8 FANNIE MAE 1.14% 1.140 09/13/2019 03/13/2017 M+Aaa 2,000,000.00 1,998,000.00 2.98 1,973,900.00 2.95 2.30 3136G4DA8 FANNIE MAE 1.2% 1.200 12/30/2019 03/30/2017 AA+Aaa 1,000,000.00 998,250.00 1.49 988,660.00 1.48 2.37 Issuer total 8,000,000.00 8,007,604.00 11.93 7,951,115.50 11.90 1.92 Federal Farm Credit Banks 33133EAY28 FEDERAL FARM CREDIT 0.830 09/21/2017 AA+Ma 2,000,000.00 1,996,960.00 2.97 2,000,060.00 2.99 0.72 to D133EEFE5 FEDERAL FARM CREDIT 1.125 12/18/2017 AA+Aaa 1,000,000.00 1,004,630.00 1.50 1,001,971.00 1.50 0.96 tmC3133EEM98 FEDERAL FARM CREDIT 1.000 05/21/2018 AA+Aaa 1,000,000.00 997,890.00 1.49 998,570.00 1.49 1.37 3 ci133EF3V7 FEDERAL FARM CREDIT 0.875 02/15/2019 AA+Aaa 1,000,000.00 994,450.00 1.48 990,790.00 1.48 2.10 3133EGLA1 FEDERAL FARM CREDIT 1.170 01/13/2020 07/13/2017 AA+Aaa 2,000,000.00 1,999,780.00 2.98 1,964,640.00 2.94 2.57 3133EGM51 FEDERAL FARM CREDIT 1.650 12/01/2020 AA+Aaa 1,000,000.00 996,971.00 1.48 992,620.00 1.49 3.80 Issuer total 8,000,000.00 7,990,681.00 11.90 7,948,651.00 11.90 1.85 Berkshire Hathaway FinanceCorp 084664859 BERKSHIRE HATHAWAY 1.600 05/15/2017 AA Aa2 3,000,000.00 3,063,200.00 4.56 3,005,595.00 4.50 0.37 esuer total 3,000,000.00 3,063,200.00 4.56 3,005,595.00 4.50 0.37 s Poway Redevelopment Agency Successor Age 38798BG1 POWAY CA REDEV AGY 1.780 06/15/2018 AA- NR 765,000.00 765,000.00 1.14 769,046.85 1.15 1.43 138798BH9 POWAY CA REDEV AGY 2.050 12/15/2018 AA- NR 1,235,000.00 1,235,000.00 1.84 1,241,718.40 1.86 1.92 O Issuer total 2,000,000.00 2,000,000.00 2.98 2,010,765.25 3.01 1.73 3 4t A 15 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OFPOWAY As of December 31 , 2016 N usip Description Coupon Maturity Call date S&P Moody Par value or Historical %Portfolio Market %Portfolio Effective date ratingrating shares cost hist cost value mkt value dur(yrs) US Bancorp 91159HHE3 US BANCORP 1.95% 1.950 11/15/2018 10/15/2018 A+ Al 2,000,000.00 2,021,700.00 3.01 2,010,176.00 3.01 1.81 Issuer total 2,000,000.00 2,021,700.00 3.01 2,010,176.00 3.01 1.81 Bank of NewYork Mellon Corp/The 064058AA8 BANK OF NEW YORK 1.969 06/20/2017 A Al 2,000,000.00 2,049,660.00 3.05 2,006,940.00 3.00 0.47 Issuer total 2,000,000.00 2,049,660.00 3.05 2,006,940.00 3.00 0.47 Wells Fargo&Co 94974BFD7 WELLS FARGO&2.100 05/08/2017 A A2 2,000,000.00 1,989,720.00 2.96 2,005,666.00 3.00 0.35 issuer total 2,000,000.00 1,989,720.00 2.96 2,005,666.00 3.00 0.35 a gntel Corp a58140AL4 INTEL CORP 1.35% 1.350 12/15/2017 A+ Al 2,000,000.00 2,003,300.00 2.98 2,003,006.00 3.00 0.95 Issuer total 2,000,000.00 2,003,300.00 2.98 2,003,006.00 3.00 0.95 International Business Machines Corp 459200HC8 IBM CORP 1.25%1.250 02/06/2017 AA-Aa3 2,000,000.00 2,008,680.00 2.99 2,000,450.00 2.99 0.10 Issuer total 2,000,000.00 2,008,680.00 2.99 2,000,450.00 2.990.10 Toyota Motor Credit Corp 89236TDE2 TOYOTA MOTOR CREDIT 1.400 05/20/2019 AA- Aa3 2,000,000.00 2,006,040.00 2.99 1,977,308.00 2.96 2.34 n Dssuer total 2,000,000.00 2,006,040.00 2.99 1,977,308.00 2.96 2.34 c hilipMorris International Inc 18172A58 PHILIP MORRIS INTL INC 1.125 08/21/2017 A A2 1,500,000.00 1,499,580.00 2.23 1,498,816.50 2.24 0.63 N issuer total 1,500,000.00 1,499,580.00 2.23 1,498,816.50 2.24 0.63 J fif 3 a 16 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OFPOWAY As of December 31 , 2016 usip Description Coupon Maturity Call date S&P Moody Par value or Historical %Portfolio Market %Portfolio Effective V date rating rating shares cost hist cost value mkt value dur(yrs) General Electric Co 36962G7J7 GENERAL ELECTRICCO 1.250 05/15/2017 04/13/2017 AA- Al 500,000.00 501,320.00 0.75 499,872.75 0.75 0.36 36962G6K5 GENERAL ELECTRIC CO 1.600 11/20/2017 AA- Al 982,000.00 988,461.56 1.47 984,621.94 1.47 0.88 Issuer total 1,482,000.00 1,489,781.56 2.22 1,484,494.69 2.22 0.71 Chevron Corp 166764AE0 CHEVRON CORP 1.718%1.718 06/24/2018 05/24/2018 AA-Aa2 1,000,000.00 1,007,100.00 1.50 1,003,062.00 1.50 1.43 Issuer total 1,000,000.00 1,007,100.00 1.50 1,003,062.00 1.50 1.43 Apple Inc p37833AM2 APPLE INC 1.05%1.050 05/05/2017 AA+Aa1 1,000,000.00 1,001,410.00 1.49 1,000,702.00 1.50 0.34 c°'ssuertotal 1,000,000.00 1,001,410.00 1.49 1,000,702.00 1.50 0.34 Charles Schwab Corp/The c-008513AK1 CHARLES SCHWAB CORP 1.500 03/10/2018 02/10/2018 A A2 1,000,000.00 998,740.00 1.49 1,000,236.00 1.50 1.15 Issuer total 1,000,000.00 998,740.00 1.49 1,000,236.00 1.50 1.15 American Honda Finance Corp 02665WAT8 AMERICAN HONDA 1.500 03/13/2018 A+ Al 1,000,000.00 999,720.00 1.49 999,858.00 1.50 1.18 Issuer total 1,000,000.00 999,720.00 1.49 999,858.00 1.50 1.18 John DeereCapitalCorp c s4422ERW1 JOHN DEERE CAPITAL 1.200 10/10/2017 A A2 1,000,000.00 1,000,000.00 1.49 999,346.00 1.50 0.77 ssuer total 1,000,000.00 1,000,000.00 1.49 999,346.00 1.50 0.77 rand total 66,922,000.00 n ,:.e:., :_...• ..... .z . ate. ;. ems, ,. a .Tr .... ... N O V CD 3 A 17 SECURITIES PURCHASED CITY OFPOWA.Y For the period December 1 , 2016 - December 31 , 2016 oCusip/Description/Broker Trade date Coupon Maturity/ Par value or Unit cost Principal Accrued Settle date Call date shares cost interest purchased Government Agencies 3133EGM51 12/05/2016 1.650 12/01/2020 1,000,000.00 99.70 996,971.00)229.17) FEDERAL FARM CREDIT BANK 1.65%01/12/2020 12/06/2016 WELLSFARGO SECURITIES INTLLTD CtY K.r 1'1'i @ri et1C1eS ,.. w, . .;. ...., z.:...: n 3 lD n T CD C- C" N N CD 3 18 TRANSACTION REPORT CITY OF POWAY For the period December 1 , 2016 - December 31 , 2016 A rade date Cusip Transaction Sec type Description Maturity Par value or Realized Principal Interest Transaction tota nettle date shares gain(loss) 12/05/2016 3133EGM51 Bought Government Agencies FEDERAL FARM CREDIT BANK 12/01/2020 1,000,000.00 0.00 (996,971.00) (229.17)997,200.17 12/06/2016 12/14/2016 3135G0G72 Income Government Agencies FANNIE MAE 1.125% 12/14/2018 1,500,000.00 0.00 0.00 8,437.50 8,437.5( 12/14/2016 12/15/2016 458140AL4 Income Corporate Bonds INTEL CORP 1.35%15/12/2017 12/15/2017 2,000,000.00 0.00 0.00 13,500.00 13,500.0( 12/15/2016 12/15/2016 738798BG1 Income Municipal/Provincial Bonds POWAY CA REDEV AGY 06/15/2018 765,000.00 0.00 0.00 6,808.50 6,808.5( 12/15/2016 12/15/2016 738798BH9 Income Municipal/Provincial Bonds POWAY CA REDEV AGY 12/15/2018 1,235,000.00 0.00 0.00 12,658.75 12,658.7! 12/15/2016 12/18/2016 3133EEFE5 Income Government Agencies FEDERAL FARM CREDIT BANK 12/18/2017 1,000,000.00 0.00 0.00 5,625.00 5,625.0( 12/18/2016 12/20/2016 064058AA8 Income Corporate Bonds BANK OF NEW YORK MELLON 06/20/2017 2,000,000.00 0.00 0.00 19,690.00 19,690.0( 2/20/2016 2/24/2016 166764AE0 Income Corporate Bonds CHEVRON CORP 1.718% 06/24/2018 1,000,000.00 0.00 0.00 8,590.00 8,590.0( 312/24/2016 al 2/27/2016 3130A5M55 Income Government Agencies FEDERAL HOME LOANBANK 06/27/2018 1,000,000.00 0.00 0.00 6,000.00 6,000.0( c9 2/27/2016 12/30/2016 3136G4DA8 Income Government Agencies FANNIE MAE 1.2%30/12/2019 12/30/2019 1,000,000.00 0.00 0.00 3,000.00 3,000.0( 12/30/2016 eD Fs c N 0 V tD 3 A 19 ADDITIONAL INFORMATION CITY OFPOWAY As of December 31 , 2016 ORast performance is not a guide to future performance. The value of investments andany income from them will fluctuate and is not guaranteed(this may partly be due to exchangerate changes)and investors may not get ack the amount invested. Transactions in foreign securities maybe executed and settled in local markets. Performancecomparisons will be affected by changes in interest rates.Investment returns fluctuate due to changes yi market conditions.Investment involves risk,including the possible loss of principal.No assurance canbe given that theperformanceobjectives of a given strategywill be achieved. The information contained herein is for four reference only and is being provided in response to your specific request and has been obtained from sources believed to be reliable;however,no representation is made regarding its accuracyorcompleteness.This document mustnot be used for the purposeof an offer or solicitation in any jurisdiction or in any circumstances in which such offer orsolicitation is unlawful or otherwise not permitted.This document should not be duplicated,amended,or forwarded to a third party without consent from Insight.This is a marketing document intended for professionalclients only and should not be made available toor relied upon by retail clients Investment advisory services in North America are provided through four different SEC-registeredinvestment advisersusing the brand InsightInvestment: Cutwater Asset Management Corp.(CAMC),Cutwater Investor Services Corp.(CISC),InsightNorth America LLC(INA)and Pareto InvestmentManagement Limited(PIML).The North American investment advisersare associated with a broadergroupof global investment managers that also individually and collectively)use the corporate brand InsightInvestment and may be referred to as Insight,Insight Group or Insight Investment. Both CISC and CAMC are investment advisers registered withthe Securitiesand Exchange Commission(SEC),under theInvestment Advisers Actof 1940,as amended.Registration withthe SEC does not imply a certain level of skill or training. You may request,without charge,additional information about Insight.Moreover,specific information relating to Insights strategies,including investment advisory fees,may be obtained from CAMCs and CISCs Forms ADV Part 2A,which are available without charge upon request. Where indicated,performance numbers used in the analysis aregross returns.The performance reflectsthe reinvestment of all dividends and income.CAMC and CISC charge management fees on all portfolios managed and these fees will reduce thereturns on the portfolios.For example,assume that$30 million is invested in an account with either CAMC or CISC,and this account achieves a 5.0%annual returncompoundedmonthly,gross of fees, for a period of five years.At the end of five years that account would have grownto$38,500,760 before the deduction of management fees.Assuming management fees of 0.25%per year are deducted monthly from the account,the value at the end of the five yearperiod would be$38,022,447.Actual fees for new accounts are dependent on size and subject to negotiation.CAMCS and CISC's investment advisory fees are discussed in Part 2A of thefirms Form ADV. Unless otherwisestated,the source of information is Insight.Any forecastsor opinions are Insights own at the date of this document(or as otherwise specified)and may change.Material in this publication is for general a'nformation only and is not advice,investment advice,or the recommendation of any purchase or sale of any security.Insight makesno implied or expressed recommendations concerning the manner in which an account should or would be handled,as appropriate investment strategies depend upon specific investment guidelines and objectives and should not be construed to be an assurance that any particularsecurity in a strategy will aemain in any fund,account,or strategy,or that a previously held securitywillnot be repurchased.It should not be assumed that any of the security transactions orholdings referenced herein have been or willprove to be profitable or that future investment decisions will be profitable or will equal or exceed the past investment performance of the securities listed. or trading activity the Clearing broker will be reflected.In certain cases the Clearing broker will differ from the Executing broker. In calculating ratings distributions and weighted average portfolio quality,Insight assigns U.S Treasury and U.S agency securities a quality rating based on the methodology used withinthe respectivebenchmark index.When Moodys,S&P and Fitch rate a security,Bank of America and Merrill Lynch indexes assign a simple weighted average statistic while Barclays indexes assign the median statistic.Insight assigns all other securities the lower of Moodys and S&P ratings. Information about the indices shown here is provided to allow for comparison of the performance of the strategy to that of certainwell-known and widely recognized indices.There is no representation that such index is an appropriate benchmark for such comparison.You cannot invest directly in an index and the indices represented do not take intoaccount trading commissions and/or other brokerage or custodial costs.The volatility of the indices may be materially different from that of the strategy.In addition,thestrategysholdings may differ substantially from the securities that comprise the indicesshown. TheBofA Merrill Lynch 3 Mo US T-Bill index is an unmanaged market index of U.S.Treasury securities maturing in 90 days that assumes reinvestment of all income. The BofA Merrill Lynch 6 Mo US T-Bill index measures the performance of Treasury bills with time to maturity of less than 6 months. he BofA Merrill Lynch Current 1-Year US Treasury Index is a one-security index comprised of themostrecently issued 1-year US Treasury note.The index is rebalanced monthly.In order to qualify for inclusion,a 1-year note rust be auctioned on or before the third business day before the last business day of themonth. c 2/fhe BofA Merrill Lynch Current 3-Year US Treasury Index isa one-security index comprised of themostrecently issued 3-year US Treasury note.The index is rebalanced monthly.In order to qualify for inclusion,a 3-year notemustbeauctionedonorbeforethethirdbusinessdaybeforethelastbusinessdayofthemonth. N the BofA Merrill Lynch Current 5-Year US Treasury Index is a one-security index comprised of the most recently issued 5-year US Treasury note.The index is rebalanced monthly.In order to qualify for inclusion,a 5-year note onust be auctioned on or before the third businessday beforethe last business day of the month. TheBofA Merrill Lynch 1-3 US Year TreasuryIndex is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S.Government having a maturityof at least one year and less thanthree years. r..co 3rhe BofA Merrill Lynch 1-5 US Year Treasury Index is an unmanaged index that tracks theperformance of the direct sovereign debt of the U.S.Government having a maturity of at least one year and less than five years. insight does not provide taxor legal advice to its clients and all investors are strongly urged to consult their tax and legal advisors regarding any potentialstrategy or investment. 20 ADDITIONAL INFORMATION CITY OFPOWAY As of December 31 , 2016 insight is a group of whollyowned subsidiaries of The Bank of New York Mellon Corporation.BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation andmay alsobe used as a generic term to reference Mhe Corporation as a whole or its various subsidiaries generally.Products and servicesmay be provided under various brand names and in various countries by subsidiaries,affiliates and joint ventures of The Bank of New York ellon Corporation where authorized and regulated as required within each jurisdiction.Unless you are notified to the contrary,the products and services mentioned are not insured by the FDIC(or byany governmental entity) ind are not guaranteed by or obligations of The Bank of New York Mellon Corporation or any of its affiliates.The Bank of NewYork Corporation assumes no responsibility for the accuracyorcompletenessof theabove data and disclaims all expressed or impliedwarranties in connection therewith. 2016 Insight Investment.All rights reserved. a 3 co r. n CD a 0) N 0 V I. CD 3 21 City of Poway Investments Et Cash with Fiscal Agent; Non-Managed Investments; General, Payroll Et Petty Cash 1 Part Investments Et Cash with Fiscal Agents® 12/31/16 Setti'ement Yield to' Days to- Total Face 1' ' - BOok i— --market r-- Unrealized i INVESTMENT DESCRIPTION L Date Maturity Maturity Investment Value Value Value Gain(Loss) i 1st AmGov't Obligations Money Mkt Fd ' 12/31/16 1 0.01%1:11 1 100.00%11,----- r $'+^'"" '" vk $'+^' """ '" r x r voxx 1 Paying Agentor Uninvested Cash a DITs F-- '' v 1Total|nve men and Cash*bh a Agent | ' X $« 25 880.-761: U o ~ Part II Non-Managed Investments® 12/31/16 1 5-e-it-lenient [Yield-to [Days to 1:-%o-f-Total Face — ---13-oo-k Mark-e-t ' --tin-re.alIzed sa INVESTMENT DESCRIPTION Date Maturity Maturity ,Investment Value Value Value Gain(Loss) CI Part III General, Payroll a Petty Cash® 12/31/16 1 General Cash (Union Bank) r 69 32 Payroll Cash (Union Bank) 1 - 1 r_20,000.00 1, _ Emergency Cash (Union Bank) I II Grant Cash (Union Bank) 1 - 1 r so.00 I Total~ —~'h " xo s623,132. ; oD 74 Er it p. APPROVED 0.c/ OF POW v C i t of Poway111111 ( APPROVED AS AMENDED y SEE MINUTES) TyFC ( c COUNCIL AGENDA REPORT DENIED REMOVED CONTINUED RESOLUTION NO. DATE: February 21, 2017 TO: Honorable Mayor and Members of the City Council FROM: Troy Bankston, P.E., Director of Public Works CONTACT: Michael Obermiller, P.E., Assistant Directorof PublicWorks mobermiller(a poway.orq ' SUBJECT: Award of Agreement to UniFirst Corporation for Uniform, Laundry and Related Services Summary: The City seeks to procure uniform, laundry and related services (e.g. mop and towel rental). The City is a member of National Joint Powers Alliance (NJPA), a publicagency that developscooperative purchasingagreements and shares themwith its members nationwide. NJPA awarded an agreement for uniform services and related products to UniFirst Corporation (UniFirst) through an open and competitive bidding process. For efficiency and optimal pricing, it is recommended that the City enter into an agreement with UniFirst through the procurement agreement with NJPA. Poway Municipal Code Section 3.28.110 authorizes the City to participate in cooperative purchasingagreements as an economical alternative to thebidding process. Recommended Action: Itis recommended that the City Council award the agreement for uniform, laundry and related services to UniFirst Corporation throughthe NJPA cooperative purchasing program, appropriate funds, and authorize the City Manager to execute any necessary documents. Discussion: The City's current service provider for uniform, laundry and related services (e.g. mop and towel rental) has provideddeficient service, and has failed to meet City standards. The City isa memberof two national cooperativepurchasing programs, includingThe National Joint Powers Association (NJPA), which offers a cooperative purchasing agreement for these services. Staff obtained quotes and interviewedtwocompanies with current agreements through nationally bid services. Staff finds UniFirst Corporation UniFirst) to be qualified to providethe quality of products and level of customer service required by the City. Staff also contactedthe references provided by UniFirst and made a site visit to their local facility. 1 of 3 February 21, 2017, Item # 1.5 AwardUniform, Laundry and Related Services February 21, 2017 Page 2 Section 3.28.110 of thePoway Municipal Codepermits participation in cooperative purchasing programs for theprocurement of supplies, services and equipment when the administering agency has made its purchase in a competitive manner. Use of such cooperative agreements allows for a streamlined and effective procurement of needed services and establishesagreements with vendorscurrently on an existing multiple award schedule. Staff recommends that the City enter into an agreement with UniFirst, and discontinue uniform service with the current provider. Thescope of servicescontained in theUniFirst agreement meets the requirements of the City. TheUniFirst agreement has been reviewed by theCity Attorney, and UniFirst has agreed to specificamendments requested by theCity. UniFirst's pricing for rental and laundering is approximately $420 per week ($21,840 annually), compared to $281 per week ($14,612 annually) under the agreement with our current provider. Although rental and laundering charges are higher, their replacement charges for uniform pieces are significantly lower than what the City pays under the agreement with thecurrent provider. It should be noted that the current serviceprovider's charges havenot been increased since the initial award of contract in February 2014; pricing likely would have increased if the Cityopted to continueservice with them. The City is obligated perthe Memorandum ofUnderstanding (MOU) to provideuniforms to employees for safety and operational effectiveness in the field, and obligated to provide mats and mops for safety and operationaleffectiveness at the gymnasiums andCity buildings. The recommendation to switch to UniFirst is based on thecritical need to have dependable service, i.e. timely delivery of new uniforms, no missinguniform pieces or mops, accurate tracking of inventory, and accurate billing. SinceUniFirst's agreement was awarded through a Request for Proposal (RFP) competitive solicitation, staff considers the pricing tobe competitive and reasonable. The term of the Agreement shall be three (3) years (the "Initial Term") beginning on the Commencement Date. The Agreement can be renewed for not more than two (2) additional one (1) year extended terms (each an "Extended Term"). Amendments to Agreements are also subject toCity Council appropriation of funds. Upon approval of the agreement, measurements will be scheduled and the uniform orders will be placed. The timeframe for receiving new uniforms is four to six weeks (the industry standard). To maintain continuityof service to ouruniformedemployees and to City facilities, and prevent disruptions to City operations, staff recommends an overlapof service between the outgoing and incoming service providers, which is expected to be two to four weeks. The rental and laundry charges from the outgoing service provider will diminish as uniforms are turned in, and thebudget savings will be applied toward the new rental and laundrybillings, which willbegin in April. Staff recommends an appropriation of additional funds to cover the remainingcost differential through the end of this fiscal year (April- 2 of 3 February 27, 2017 Item #1.5 AwardUniform, Laundry and Related Services February 21, 2017 Page 3 June). The annual cost under the new agreement will be approximately $21,840 and will be incorporated into each department's FY 2017-18 budget request. Environmental Review: This action is not subject to CaliforniaEnvironmental Quality Act review. Fiscal Impact: This action will authorize appropriations totaling $1,600 fromthe following source fund balances tobe allocatedamong thefollowingdivisionbudgets: Source Fund BudgetDivision Water (510) 0401, 0402, 0404, 0406, 0410 acct. 4928 Sewer (520) 0405 acct. 4928 Gas Tax (211) 0411 acct. 4928 Drainage (231) 0412 acct. 4928 General (100) 0417, 0418, 0419, 0202, 0204 acct. 4928 General (100) 0419 acct. 4120 Cap Repl Rev (611) 0413 acct. 4928 LMD Admin (261) 0420 acct. 4928 Public Notification: A copy of this reportwas sentto UniFirstCorporation Attachments: A. A copy of the complete agreement is available for review at the CityClerk's office. Reviewed/Approved By: Reviewed By: App ved By: Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager 3 of 3 February 27, 2017 Item #1.5 r APPROVED City of Poway APPROVED AS AMENDED El Y SEE MINUTES) COUNCIL AGENDA REPORT DENIED 17 ; REMOVEDTHE CONTINUED Resolution No. DATE: February 21, 2017 TO: HonorableMayor and Members of the City Council FROM: Robin Bettin, Director of Community Services / CONTACT: Roger Morrison, Senior Management Analyst e858) 668-4581 or rmorrison @poway.org SUBJECT: First Amendment to theSABO Client Agreement Between the City of Poway and SeatAdvisor, Inc., for Use of an Internet-Based Ticketing System Summary: The SABO Client Agreement between the City of Poway and SeatAdvisor, Inc., for use of an internet-based ticketing system at the Poway Centerfor thePerforming Arts PCPA) is set to expire on March 3, 2017. An Amendment has been prepared to extend this Agreement for an additional year. Recommended Action: It is recommended that the CityCouncil authorize the City Manager to execute theFirst Amendment to the SABO Client Agreement Between the City of Poway and SeatAdvisor, Inc., for Use of an Internet-Based Ticketing System. Discussion: On March 4, 2014, the City entered into a SABOClient Agreement with SeatAdvisor, Inc., for use of an internet-based ticketingsystem at thePCPA. The Agreement has a term of threeyears and is set to expire on March 3, 2017. Section 3 of the Agreement allows the Agreement to be renewed by mutual consent for up to twoadditionalone- year terms. The City and SeatAdvisor, Inc., wish tocontinue this Agreement. To do so, a First Amendment to the Agreement has been drafted to extend theexpiration date to March 3, 2018, with no changes in terms and conditionsother thanthe expiration date. Environmental Review: This item is not subject to CEQA. Fiscal Impact: Sufficient funds are available in the Performing Arts Center — Other Fees account 0204-5116) to continue this Agreement. 1 of 16 February 21, 2017, Item # 1 Amendment of the SABO Client Agreement with SeatAdvisor, Inc. February 21, 2017 Page 2 Public Notification: A copy of thisreportwas sent to SeatAdvisor, Inc. Attachments: A. Original Agreement dated March 4, 2014 B. First Amendment to Agreement Reviewed/Approved By: Reviewed By: Approved By: Ri 1:( Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager 2 of 16 February 21, 2017, Item # I•(, SABO CLIENT AGREEMENT This Agreement is executed effective March 4, 2014, between SeatAdvisor Inc., a California corporation ("SeatAdvisor"), and City of Poway, a Municipal Corporation ("Client"), who agree as follows: 1. Recital. This Agreement is made with reference to the following recitalof essential facts: 1.1. Client elects to utilize SeatAdvisor's SeatAdvisor Box Office TM system SABO"), an Internet-based ticketing system, pursuant to the terms and conditions set forth in this Agreement. 1.2. SeatAdvisor agrees to provide SABOto Client pursuant to the terms and conditions set forth in this Agreement and in consideration of the fees set forth in Exhibit A. 2. Definitions. For purposes ofthis Agreement,the followingdefinitions shall apply: 2.1. Event: Eventscreated in SABO usingthe "ManageEvents" function. An event can be namedanything by the Client and can represent either a single performance" or a group of performance dates/times. An Event can be used for anything that can be sold such as tickets, donations, merchandise, admissions, registrations, etc. Once an Event is created, inventory (Tickets) can then be generated for thatevent which canthen be sold. 2.2. Ticket: Any item in SABO that can be sold. Tickets can represent things such as admissiontickets to events, merchandise, concessions,gift certificates,etc. 2.3. Patron: A purchaser of a Ticket to an Event at theVenue(s) and/or individuals and entities whosepersonal information is added or transferred into SABO. 2.4. Patron Data: Personal informationabout Patrons, including, but not limited to, their names, addresses, phone numbers, ticket purchaseshistory and patterns,credit card numbers and donationinformation. 2.5. SeatAdvisor Box OfficeSystem (SABO): The Internet-based box office managementsystem and related procedures established and maintained by SeatAdvisor for the purpose of managing event creation, facilitating ticket inventory management, handling subscription and singleticket sales in Client's TicketOffice, handling single ticket sales on the Internet, managing the creation of ticketsubscription packages, printing tickets, tracking Patron data, and related other features, and subsequent versions thereof. 2.8. SeatAdvisor TicketResell (Resell Service): A feature in SABO that allows Client's patrons to sell their tickets to a third partythroughClient's primary inventory. Client has the option of collecting a servicecharge from the buyers of these tickets and SeatAdvisorwill collect a fee from the ticket sellers. SeatAdvisor's fee (Exhibit A) will be invoiced toClient if Client uses their own merchant account and thereforecollects this fee on behalf of SeatAdvisor. Duringthe term of theAgreement, SeatAdvisor grants to Client a non-exclusive, nonassignabie and nontransferable license to use the Resell 3 of 16 ATTACHMENT A February 21, 2017, Item # 1.6 3 Serviceas a platform for Patrons to list individual tickets for sale back through the Client's primary inventory. Client may display the Resell Service in order to demonstrate, market and promote its use. Clientwill only permit patrons to access and use the Resell Service in accordance with federal, state, and local lawsand regulations, and with theTerms & Conditions attached as Schedule A, which willbe posted on SABO's online ticket purchase page for Client suchthat Users will be asked to accept the Terms&Conditions in order to access the Resell Service. 2.7. Venues: Poway Center of the Performing Arts is primary venue. Others TBD asneeded. 3. Term of Agreement. The Term ofthisAgreement shall commence on the date of this Agreement and will continue in fullforce and effect for a period ofthree (3) years. Either party may terminate this Agreement atany time without cause upon 60 days written notice. Uponsuch termination, SeatAdvisor shall remove any of Client'sTicket dataand Patron Data from SABO, and Client shall remit any sums owing to SeatAdvisorpursuant to Paragraph 7and Exhibit A below. Unless earlier terminated as described in this paragraph, the term of this Agreement may be renewed for a maximum of three (3) one-year terms, provided Client gives SeatAdvisor sixty(60)days written notice of its offer torenew this Agreement prior to expiration of the current terms. SeatAdvisor shall have until 30 daysprior to the conclusionof the term within which to accept City's offer to renew thisAgreement. 4. Compensation. In consideration for Client's use of SABOand SeatAdvisor's services to be performed under this Agreement, SeatAdvisor shall be entitled to receive the fees set forth on Exhibit A. 5. Central Computer Facility. SeatAdvisor shall, at its sole expense, source a central computer facility for the operation of SABO. Barring unforeseen technical difficulties, acts of God or other events beyond the control of SeatAdvisor, the central computer facility willbe in operation 24 hours a day/seven days per week, except for scheduled downtime of up to4(four) hours per week, and will be adequately staffed to perform all of SeatAdvisor's services under this Agreement. SeatAdvisor shall provide not less than 48 hours' notice in advance of any scheduled downtime, and shall assist Client in providingappropriate notice on its website of the hours of thescheduled downtime. 6. Event Set-Up. Client shallhave the sole responsibility for the proposed arrangement of theVenue for all Events, including without limitation, theTicket pricing structure, providing Ticket text printing information, event description information and all other informationnecessary for the proper sale of Tickets. SeatAdvisor shallnot be responsible for enteringany of the foregoing into SABO. SeatAdvisor shallnot be responsible for any mistakes made by Client in the Event set-up. 7. Treatment of Patron Data. SeatAdvisor recognizes that the Patron Data is a critical asset of Client and not an asset of SeatAdvisor. As such, SeatAdvisor shall in no way share, sell, disseminate or otherwise provide such data to anyotherthirdparty without the written permission of Client. SeatAdvisor shall notutilize thePatron Data for any purpose except as requested or permitted in writing by Client, or for the purpose of determining the number of Patron Data records stored in SABO, or for the purpose of fulfilling its duties under this Agreement, or as may be required by law. Notwithstanding the foregoing, if any of Client's Patrons purchase tickets through more than one SABOclient, Clientagrees that each such other SABO client shall retain the right to access Client-specific Patron Data for that Patron. 2 CLIENT Initials SA Initials 4 of 16 ATTACHMENT A February 21, 2017, Item # 1.10 8. AccountingProcedures. Client shall either utilizeClient's own credit card merchant account, integrated withthe SABO online credit cardtransactionprocessingsystem, or use SeatAdvisor's merchant account for the purpose of accepting credit card orders for Ticket Sales on the Internet or in the Ticket Office. If Client uses Client's merchant account, SeatAdvisor will invoice Client monthly for amounts owed by Client to SeatAdvisor pursuanttoExhibit A of this Agreement and Client shall pay SeatAdvisor within 30 days of receipt of SeatAdvisor invoice. If Client is approved for and uses SeatAdvisor's merchant account, SeatAdvisor will inform Client when funds will be remittedby SeatAdvisor to Client for sales less any fees in Exhibit A. SeatAdvisor shall remit the net amount of funds within 30days of theend of each calendar month. Any past due amounts will be charged a 1%finance charge per month. 9. SeatAdvisorwarrants and represents that, as of the effective date of this Agreement, it has compliedwith all applicable requirements for validation and compliance with PCI requirements (Payment Card Industry Data Security Standard). Failure to maintain PCI compliance shall bea breach of contract and Client may, at its sole discretion, terminate this Agreement if SeatAdvisor does notbecome compliant within thirty(30)days. 1 10. Client's Default. The occurrence of any of the following events for 30 days (or such shorter time as may be specified)after receipt by a party(the"defaulting party") of written notice of such event and the defaulting party's failure to cure suchevent shall, at theoption of theparty giving notice (the "non-defaulting party"), constitute an Eventof Default and entitle the non- defaulting party to immediately terminate this Agreement and the defaulting party's right to effect sales of Tickets throughSABO. In such an event the parties covenant and agree to cooperate in the return of any Equipment provided t the other party. 10.1. Failure of the defaulting party to pay the non-defaulting party anysums due under this Agreement for seven (7) days after receiptby the defaulting party of written notice thereof and its failure to cure the same; or 10.2. The defaulting party's breach of any material term, covenant, condition, representation or warranty in this Agreement. Upon theoccurrence of any of the foregoing Events of Default, the defaulting partyshall withoutdemand, immediately pay to the non-defaulting party all amounts due and owingunder this Agreement, andthe non-defaulting party may, without notice to or demand to the defaulting party (a) terminate access to SABO, or removeany link to SABO, (b) institute litigation for the recovery of all damagesresulting from the non- defaulting party's failure to perform its obligations under this Agreement, and (c) terminate this Agreement. All remedies under this Agreement shall be cumulative and in addition to any other remedyavailable to thenon-defaulting party at law or in equity. 11.Client's Representations and Warranties_ Client representsand warrants to SeatAdvisorthat (to thebest of its knowledge, after reasonable investigation) theentering into and performance ofthis Agreement will not violate any agreement, contract, judgment, order, law or regulation applicable toClient (including without limitation anexclusive agreement or understanding betweenClient and/or the Venue or the Venue's owners or operators, and any third party respectingthe sale of Tickets for any Events held at the Venue) or any provision of Client's charter or bylaws, or result in any material respect in breach of, constitute a default under, or result in the creation of, any lien, charge, security interest or other encumbrance upon anyassets of Client or uponthe Equipment, pursuant to anyagreement or instrument to which Client is a party or by which it or its assets may be bound, whichbreach has or mayhave an 3 CLIENT Initials SA Initials 5 of 16 ATTACHMENT A February 21, 2017, Item # 1.67 adverseeffect on the ability of the Client to perform its obligationsunder this Agreement. Client represents and warrants to SeatAdvisor that Client is an agent of eachVenue at which any of its Events are held and is duly authorized in such capacity to execute this Agreement. 12.Termination Due to Bankruptcy. In the event a party: (i) declares their intent to seek bankruptcy protection; (ii) becomes insolvent; (iii)voluntarily files or has filed against it a petition under applicablebankruptcy or insolvency laws which such party fails tohave released within thirty (30) days after filing; (iv) proposes any dissolution, composition or financial reorganization with creditors or if a receiver, trustee, custodian or similar agent is appointed or takes possession with respect to all orsubstantially all property or business of such party; or(v) such party makes a general assignment for thebenefit of creditors,the other party may terminate this Agreement by giving a termination notice, which termination shall become effective ten (10) days after mailing. 13. EXCLUSION OF WARRANTIES. CLIENT HEREBY ACKNOWLEDGESTHAT SEATADVISOR HAS NO CONTROL OVER INTERNET-RELATED AND SERVER CONDITIONS (INCLUDING WITHOUT LIMITATION INTERNETACCESS, SPEEDAND NETWORK SERVICE INTERRUPTIONS). CLIENT HEREBY ACKNOWLEDGESTHAT SEATADVISOR HAS MADE NO REPRESENTATION OR WARRANTY, EXPRESS OR IMPLIED, WITH RESPECTTO: (I) THE SUITABILITY OF ITS SERVICES FOR THE PURPOSES OR USES OF CLIENT, OR (II) THE MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. SEATADVISOR SHALL NOT BE LIABLE TO CLIENT FOR, AND CLIENT HEREBY ASSUMESALL RISK OFANDWAIVES ALL CLAIMS AGAINST SEATADVISOR, IN RESPECT OF ANY DAMAGE WHATSOEVER IN CONNECTION WITH CLIENT'S USE OF SABO (WHETHER BASED UPON CONTRACT, TORT, NEGLIGENCE, WARRANTY, PRODUCT LIABILITY, STRICT LIABILITY, AND/OR OTHERWISE AND WHETHER OR NOT SEATADVISOR HAS BEEN NOTIFIED OF THEPOSSIBILITY OF SUCH DAMAGE) RESULTING FROM, OR ARISING OUT OF, SEATADVISOR'S SERVICES OR CLIENT'S USE OF SABO. IN THE EVENT THAT SEATADVISOR IS LIABLE FOR DIRECT DAMAGES TO CLIENT, ITS LIABILITY WILL NOTEXCEED THE FEESPAID BY CLIENT UNDER THIS AGREEMENT. 14.Governing Law. This Agreement is governed by and construed in accordance with the laws of the State of California, irrespective of California's choice-of-law principles. Any action to interpret or enforce this Agreement shall be brought in the Superior Court for the State of California, San Diego County. SeatAdvisor herebywaives any right to remove any such actionfrom San Diego County as is otherwisepermitted by California Code of Civil Procedure section 394. 15.Compliance With Laws. Clientagrees to strictly comply with all applicable federal, state, and local statutes, ordinances, rules, and regulations, as the samemay be amended from time to time. 16. Prior Understanding . This Agreement and all documents specificallyreferred to and executed in connection with this Agreement: (a) contain the entire and final agreement of the parties to this Agreement with respect to the subject matter of this Agreement, and (b) supersede all negotiations, stipulations, understandings, agreements, representations and warranties, if any, with respect to such subjectmatter, which precede or accompany the execution of this Agreement. 4 CLIENT Initials SA Initials 6 of 16 ATTACHMENT A February 21, 2017, Item #140 17.Attorney's Fees. The prevailing party(ies) in any litigation, arbitration, bankruptcy, insolvency or other proceeding ("Proceeding") relating to the enforcement or interpretation of this Agreement may recover from the unsuccessful party(ies) all costs, expenses, and actual attorney's fees (including expert witness and other consultants' fees and costs) relating to or arisingout of(a)the Proceeding (whether or not the Proceeding proceeds to judgment), and (b) any post-judgment orpost-awardproceeding including, without limitation, one to enforceor collect any judgment or award resulting from the Proceeding. All such judgments and awards shall contain a specific provision for therecovery of all such incurred costs, expenses, and actual attorney's fees. 18. Notices. Each notice and other communication required or permitted to be given under this Agreement ("Notice") must be in writing. Notice is duly given to another party upon: a) hand delivery to the other party, (b) receipt by the other party when sentby facsimile to the address and number for such party setforthbelow (provided, however, that the Notice is not effective unless a duplicate copy of the facsimile Notice is promptlygiven by one of the other methods permitted under this paragraph), (c) three business days after theNotice has been deposited with the United States postal service as first classcertified mail, return receipt requested, postage prepaid, and addressed to the partyas set forth below, or (d) the next business day after the Notice has been depositedwith a reputable overnightdelivery service, postage prepaid, addressedto the party assetforth below with next-business-day delivery guaranteed, provided that the sending party receives a confirmation of delivery fromthe delivery-service-provider. To: SEATADVISOR INC. 2655 Camino Del Rio North Suite 470 San Diego, CA 92108 714)442-2627--fax To: CITY OF POWAY 13325 Civic Center Drive Poway, CA92064 Each party shall make a reasonable, good faitheffort to ensurethat it will accept or receive Noticesto it that are given in accordance with thisparagraph. A party may change its address for purposes of this paragraph by giving the other party(ies) written notice of a newaddress in the manner set forth above. 5 CLIENT Initials 311#WV6 SA Initials 7 of 16 ATTACHMENT A February 21, 2017, Item # 1. WE HAVE READ AND UNDERSTA THE FOREGOING. SeatAdvisor's Initials: Client's Initials: CITY OF POWAY, a MunicipalCorporation Dated: By: '1 Tina M.White, InterimCity Manager Approved as to Form: Dated: By: Morgan L. Foley, City Attorney SEATADVI R, INC., ifornia Corporation By: Br t Miller, President andCEO 6 CLIENT Initials SA Initials 8 of 16 ATTACHMENT A February 21, 2017, Item # I. E WE HAVE READ AND UNDERSTA THE FOREGOING. SeatAdvises Initials: Client's Initials: CITY OF POWAY,a Municipal Corporation Dated: By: Tina M.White, Interim City Manager Approved as to Form: yDated:=d • M 14 By: i..//;L./ I1 Morgal ole ity tomey SEATADVI ,1NC., C omiaCorporation By:_ B t Miller,President and CEO 6 CLIENT Initials SA Initials 9 of 16 ATTACHMENT A February 21, 2017, Item # •` EXHIBIT A Box Office Processing Fee 0.50 per ticket Subject to the Minimum Box Office Tickets Processed (as defined below), Clientshallpay to SeatAdvisor a Box Office Ticket Processing Fee, which will be calculatedbased on the net tickets processed by Client using SABO. "Net tickets" is defined as [number of tickets sold less refunds, exchange, tickets sold through SeatAdvisor's TicketResell, and up to 10% free comps($0 priced tickets)]. TicketResell Fee SeatAdvisor will charge a 15% service charge to seller of ticketsthrough SeatAdvisor's TicketResell service. If Client uses their own merchant account, this fee will be collected by Clientfrom the seller and paid to SeatAdvisor monthly. Client has the option of adding and retainingservice charges tothe new buyer of any Resell Tickets. Annual Minimum Box Office Tickets Processed 25,000 Should the annual sum total of Client's Box Office Tickets soldnot amount to the above minimum totals (the "Minimum Tickets"), Client shall pay SeatAdvisor the difference between the annual sum totalof BoxOffice Tickets sold and the Minimum Tickets as defined above multiplied by the BoxOffice Ticket Processing Fee. SeatAdvisor willsendClient an annual statement of total Box Office Ticket Processing Fees paid within 30 days after the anniversary date ofthisAgreement.Should Client havean amount owed to SeatAdvisor to reach theannual minimums, Client shall remit suchfunds within 30 days of receiving the SeatAdvisor annual statement. Credit Card Processing Fee—SeatAdvisor Merchant Account If Client uses SeatAdvisor's credit card merchant account for any Ticket sales, Clientshall pay SeatAdvisor 5% of the gross amount of all tickets and Clientextra charges/fees (if any) processed through SeatAdvisor's credit card merchant account. Credit Card Processing Fee—Client Merchant Account If Client chooses to use Cybersource as their paymentgateway, Client shall pay SeatAdvisor a setup fee of $100.00 to integrate Client's merchant account directly into SABO (must be Cybersource compatible) and a fee of $0.15 per credit cardtransaction for thosetransactions that are processed throughSABO on Client's Credit CardMerchant Account. Thisfee shall apply to transactionsthat are made via Patron Internet sales or box office credit card transactions thatClient chooses to charge throughthe SABO system. This fee shall be applied per authorization, not per ticket. If Client chooses to use any other SeatAdvisor approved gateway, Client will be responsible for paying any gateway related fees directly to the gateway provider. In addition, there is no setup charge from SeatAdvisor if client does not select SeatAdvisor's Cybersource gateway. 7 CLIENT Initials SA Initials 10 of 16 ATTACHMENT A February 21, 2017, Item #1.6 Charge-backs In the event of a Patron credit card charge-back in connectionwith any order processed through SeatAdvisor's credit card merchant account, SeatAdvisor will use reasonable efforts to resolve the charge-back issue. If SeatAdvisor is unableto reversethe Patron charge-back within five 5) days of receivingnotification of such charge-back, SeatAdvisor is authorized to deduct the amount of any such charge-back from Client's next payment, less anyfees collected by SeatAdvisor in connection with such Patron order. If such funds are insufficient to cover all such chargebacks, Client shall deliverthe amount of the deficiency to SeatAdvisor within 72 hours after notice by SeatAdvisor to Client of the amount of the deficiency. In addition, SeatAdvisor will charge Client a $20 processing fee per chargeback occurrence. This processing fee will be assessed whether or not the charge back is reversed. Training Fee Client shall pay SeatAdvisor$895.00 is waived as incentive discount for training if agreement is signed by February 28, 2014. Should Client terminate this Agreement, all Setup and Training fees paid by the date of termination will be completely non-refundable. In consideration of this fee,SeatAdvisor will provide Client with: Up to 9 hours telephone training by a SeatAdvisor Client Services representative to be used during the firstyear of this Agreement Import of Client-supplied Patron Datalist into SABO, providedsuch data is supplied in SeatAdvisor-specified format Per Venue Setup Fee SeatAdvisor will create the first primaryvenue reservedSeatMap with a general admission and UP to 2 additional layouts at no additional charge if aareement is signed by February 28, 2014. Standard pricing will applybelow for anyvenues/layouts beyond the one-time incentive discount. 50 General admission 300 For SeatMap up to 500 seats 600 For SeatMap up to 1,500 seats Over 1,500 seats: $600 plus$0.15 per seat over 1,500 Additional map layouts or changes for the same venue will be charged at 50% of the above prices. 50% surcharge on allrush maps. SeatMaps are the sole property of SeatAdvisor and are to be used only within SABO. SeatAdvisor must approve in writingthe use of anySeatMap for any purpose outside of SABO. Service and Support Client shall be solely responsible for all service, maintenance and support-related costs for computers, printers, Client Internet connection(s), and any other Client-owned hardware and software utilizedto access and use SABO. SeatAdvisor will provide Client with telephone and email support specifically related to the use of theSABO system. After the completion of the Set 8 CLIENT Initials SA Initials 11 of 16 ATTACHMENT A February 21, 2017, Item # t. SCHEDULE A TERMSAND CONDITIONS FOR PATRONS USING TICKETRESELL For patrons wishing to list tickets using the Resell Service—This will be posted in SABO and patrons will need to agree to these terms before using the TicketResell service to sell their tickets] ITIS IMPORTANTTHAT YOU READ CAREFULLY AND UNDERSTAND THESE TERMS AND CONDITIONS. BY USING OUR TICKET LISTING SERVICE, YOU AGREE TO BE BOUND BY ALLOF THEFOLLOWING TERMSAND CONDITIONS. IF YOU DO NOT AGREE TO ALL OF THESETERMSAND CONDITIONS, PLEASE DO NOT USE OUR TICKET LISTING SERVICE. By using this service yourepresent that you are at least 18 years old and that you are legally able to enterinto this agreement. These Terms & Conditions ("Terms") make a binding agreement that is betweenanyperson who uses the Ticket Listing Service (collectively"you," "your" or"I")and City of Poway("our,""we"or"us"). TICKET LISTINGSERVICE This Ticket Listing Service is designed to allow ourpatrons the abilityto list the tickets they are unable to use for sale with our general inventory of unsold tickets. It gives us authorization to cancel a patron's tickets and toissue new onesthrough our usual ticket sale channels, including our ticket office and online ordering system, to other patrons. VENUE AUTHORIZATION Wemay not allow certain types of tickets, or tickets tocertain events,to be listed for sale. As you proceed touse the Ticket Listing Service, anyunauthorized listingby you may be declined byus. We reserve the right to limit and even terminate your use of the Ticket Listing Service in our sole discretion at any time, without notifyingyou first. YOUR USER ACCOUNT If you have purchased ticketsthrough our website, you already have an account. Otherwise, if you purchased ticketsfrom the box office and provided your email address you will be asked to create an account in order to list your tickets on our website. You will need to use the same email address thatyou used when you purchased your tickets so that your account will be linked with your tickets.Youwill be asked to provide a user name and password. LOGIN INFORMATION You are entirely responsible for maintaining the confidentiality of your password. You may not use the account, username, or password of another person. You agree to notify us immediately of any unauthorized use of your account, user name, or password. We will not be liable for any loss that you incur as a result of someone else using your password, either with or withoutyour knowledge. Youmay beheld liable for any losses incurred by us, our affiliates, officers, directors, employees, consultants, agents, and representatives due to someone else's use of your account or password. LISTING PROCESS; LISTING PRICE Once you have logged into your User account, the tickets that you have purchased for future eventswill be displayed. Select the individual tickets to be listed and set your listing price. If the listing price exceeds our authorizedmaximum premium amount, the listing will not be allowed. 10 CLIENT Initials SAInitials 12 of 16 ATTACHMENT A February 21, 2017, Item # •6 If yourticket listing is purchased by another patron, youwill receive your authorized listing price minus transaction fees paid after the event has taken place. The amount you willreceive in connection with the cancellation of your ticket will appear on your screenas you are asked to finalize your ticket listings. Please note, although you may list more than one ticket to any event, youmay not be able to sell all of your tickets at one time and we do not guarantee that any tickets listed will be canceled. PLEASE DONOT DISCARD YOUR TICKETS AS WE MAY BE UNABLE TO SELL THEM. LISTING EXPIRATION Although youwill be ableto specify the expiration date, we reserve the right to modify that date and/or time. The expiration date of your ticket listing will be displayed on your screen as you are asked to finalize your listing. SALES AND OTHER TAXES By using this service, you may become liable for the payment of a sales, privilege, or income tax. Please consult with a professional before using this feature if you are unsure of what amount of taxes you might owe as a result. You consent to any legally required disclosures by us of information to therelevanttaxingauthorities. REMOVING YOUR LISTING If your circumstanceschange, youmayremove your listing by logging into your onlineaccount. However, in the event that the listingresults in our sale of a new ticket or if the listing is selected and in the process of being sold, you will be unable to remove the listing. We will notify you when your ticket has been sold through the email address associatedwith your account. YOUR LISTINGPROCEEDS Your listing proceeds will be payable within 7 days after the event. If an event is canceled for which you havelisted a ticket, you may not be entitled to payment. In that case, the normal ticket purchase policies will apply and you may be entitled to a refund of the original purchase amount. MONITORING POLICY; LIMITATIONS ON USE Our Ticket Listing Service is not intended to be used for commercial purposes. It is intended solely to serve our valuedpatrons who areunable to attend the events thatthey have purchased tickets to for their own personal use, or for the use of friends or family. In order to prevent the Ticket Listing Servicefrom being used in an unauthorized manner, we may restrict your use of the Ticket Listing Service if we think you are abusing it. Wemay access your account and records on a case-by-case basis to investigatecomplaints or allegations of abuse, infringement of third party rights, or other unauthorized uses of the Listing Service. We do not intend to disclose the existence or occurrence of such an investigationunlessrequired by law, but we reserve the right to terminate youraccount immediately, with or without noticeto you, and without liability to you, if we believe that you have violated any of these Terms, furnished us with false or misleading information,or interfered with use of the Listing Service by others. IT MAY BE A VIOLATION OFSTATE OR LOCAL LAWTO USE OUR TICKET LISTING SERVICE FOR BUSINESSPURPOSES. Privacy Policy We respect your privacyand permityou to controlthe treatment of your personal information. A complete statement of our current privacy policy can be found by clicking 11 CLIENT Initials SA Initials 13 of 16 ATTACHMENT A February 21, 2017, Item # 1.6 htto://www.seatadvisor.com/privacv.html. Our privacypolicy is incorporated by reference into theseTerms. Disclaimerof Warranties WE ARE MAKING THE LISTINGSERVICE AVAILABLE "AS IS" WITHOUT WARRANTY OF ANY KIND. YOU ASSUME THE RISKOF ANY ANDALL DAMAGE OR LOSS FROM USE OF, OR INABILITY TO USE, THE LISTING SERVICE. TOTHE MAXIMUM EXTENTPERMITTED BY LAW,WE EXPRESSLY DISCLAIM ANY ANDALL WARRANTIES, EXPRESS OR IMPLIED, REGARDING THELISTINGSERVICE, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE LISTING SERVICE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SITE ORTHE LISTING SERVICE WILL BE UNINTERRUPTED ORERROR-FREE. Limitation of Liability TO THE MAXIMUM EXTENT PERMITTED BYLAW, IN NOEVENT WILL WE BE LIABLE FOR DAMAGES OF ANY KIND (INCLUDING, BUT NOTLIMITED TO, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, LOSTPROFITS, OR LOST DATA, REGARDLESS OF THE FORESEEABILITY OF THOSE DAMAGES) ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF THE LISTING SERVICE. This limitation shall applyregardless of whether the damages arise outof breach of contract,tort, or any other legal theory or form of action. Indemnification You agree to indemnify us for certain of your acts and omissions. You agree to indemnify, defend, and hold harmless us and our affiliates, officers, directors, employees, consultants, agents, and representatives from any and all third party claims, losses, liability, damages, and/or costs (including reasonable attorney fees and costs) arising from your access to or use of the Ticket ListingService, your violation of these Terms, or your infringement, or infringement by any other user of your account, of any intellectualproperty or other right of any person or entity. We willnotify you promptly of any such claim, loss, liability, or demand, andwill provide you with reasonable assistance, at your expense, in defending any such claim, loss, liability, damage,or cost. Miscellaneous These Terms will be construed in accordance with the laws of California, excluding its choice of law rules. The state courts of California, or the federalcourts within the state of California, will have exclusivejurisdiction over any judicial proceedings relating to any disputes arising out of the interpretation, performance or breach of these terms. If, forwhatever reason, a court of competentjurisdiction finds any term or condition in these Terms to be unenforceable, all other terms and conditions will remainunaffected and in full force and effect. No waiver of anybreach of any provision of these Terms shall constitute a waiver of any prior, concurrent, or subsequent breach of thesame or any other provisions hereof, andno waiver shall be effective unlessmade in writing and signed by an authorized representative ofthewaiving party. Wemay, without prior notice, (a) revise these Terms; (b) modify the Ticket Listing Service; and c) discontinue theTicket Listing Serviceat any time. We will post any revision to these Terms to our website, and the revision shall be effective immediately on such posting. You agree to review these Terms and other online policiesposted on our website periodically to be aware of anyrevisions.You agree that, by continuing to use or access the ListingService following notice of any revision, you shall abide by any such revision. 12 CLIENT Initials SA.Initials 14 of 16 ATTACHMENT A February 21, 2017, Item # •f0 FIRST AMENDMENT TO SABOCLIENTAGREEMENT BETWEEN THE CITY OF POWAYAND SEATADVISOR, INC., FOR INTERNET-BASEDTICKETING SYSTEM THIS FIRST AMENDMENT TO SABOCLIENT AGREEMENT BETWEEN THE CITY OF POWAY AND SEATADVISOR, INC., FOR INTERNET-BASED TICKETING SYSTEM ("FIRST AMENDMENT") is made and entered into effective this 21st day of February, 2017, by and betweenthe CITY OF POWAY, a California municipalcorporation the "CITY"), and SeatAdvisor, Inc., a California corporation ("SeatAdvisor"). RECITALS 1. CITY and SeatAdvisor entered into that certain "SABO CLIENT AGREEMENT" ("AGREEMENT"), dated March 4, 2014, by which CITY and SeatAdvisor established the terms and conditions for use of the SeatAdvisor Box OfficeTM ("SABO") system by City. 2. The AGREEMENT has a term of three (3) years, and further provides, inter alia, that the AGREEMENT may be extended for up to three (3) additional one-year terms by mutual consent. 3. CITY and SeatAdvisor, Inc., nowagreeto extend the termof the AGREEMENT for a one-year term, beginning March 4, 2017, and terminating March 3, 2018. 4. This FIRST AMENDMENT is necessary to extendthe termof the AGREEMENT. NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: Section 1. Section 3 of the AGREEMENT is amended toreadas follows: 3. Term of Agreement. TheTerm of this Agreement shall commence on the date of this Agreement and will continue in full force and effect for a period of four(4)years. Either partymay terminate this Agreement at any time without cause upon 60 days written notice. Uponsuch termination, SeatAdvisor shall remove any of Client's Ticket data and PatronData fromSABO, and Client shall remit any sums owing to SeatAdvisorpursuant to Paragraph 7 and Exhibit A below. Unless earlier terminated as described in this paragraph,the term of this Agreement may be renewed for a maximum of two (2) one-year terms, providedClient gives SeatAdvisor sixty (60) dayswritten notice of its offer to renew this Agreement prior toexpiration of the current terms. SeatAdvisor shall have until 30 days prior to theconclusion of the term within which to accept City's offer to renew this Agreement. Section 2. Except as otherwise amended by this FIRST AMENDMENT, all other terms and conditions of the AGREEMENT shall remain in full force and effect. 15 of 16 ATTACHMENT B February 21, 2017, Item # 144 IN WITNESS WHEREOF, the parties hereto have caused this FIRST AMENDMENT to be executed the day and yearfirst abovewritten. CITY OF POWAY, SeatAdvisor, Inc., a California a California municipal corporation corporation Tina M. White, City Manager Brent Miller, President andCEO ATTEST: APPROVED AS TO FORM: Nancy Neufeld, CMC, City Clerk Morgan L. Foley, City Attorney 16 of 16 ATTACHMENT B February 21, 2017, Item # L.b F Po APPROVED cl W City of Poway APPROVED AS AMENDED SEE MINUTES) 1 DENIEDCOUNCILAGENDAREPORT REMOVEDtrT/N THE CONTINUED RESOLUTION NO. DATE: February 21, 2017 TO: HonorableMayor and Members of the City Council FROM: Robert Manis, Director of Development Services CONTACT: Taryn Kjolsing, Associate Civil Engineer 858) 668-4622 or tkjolsing( poway.orq a SUBJECT: Acceptance of the Library Landscape Conversion Project; Bid No. 16-015 Summary: On April 19, 2016, theCity Councilawardedthe contract for theLibrary Landscape Conversion Project; Bid No. 16-015, to Urban Corps of San Diego County in the amount of$82,032.00. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: 1) Accept the Library LandscapeConversion Project as complete; 2) Authorize theCityClerk to file and record theNotice of Completion; 3) Authorize the release of the retention in the amount of $4,254.75, if unencumbered, 45 days after City Council acceptance; 4) Release the PhiladelphiaIndemnity Insurance Company Bond for Material and Labor in the amountof$82,032.00, afterthe release of retention; and 5) Retain thePhiladelphiaIndemnityInsurance Company Bond for Faithful Performance for a period of one year. Discussion: This project replaced existinggrass with drought tolerant landscaping at theCity of PowayLibrary. There was one Change Order in the amount of $3,062.90 whichincluded moving an existing concretedrainage box thatwasdirectly in theway of the proposed D.G. pathway. TheCityalso decided to install purple colored pipe in casethelibrary is converted to recycled water in the future. The final contractamount is $85,094.90. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmentaldetermination, is not subject to the California EnvironmentalQuality Act. Fiscal Impact: Sufficient funds are available in the Library LandscapeConversionProject account 1167C) for the release of retention. 1 of 2 February 21, 2017, Item # L1 Acceptance ofthe LibraryLandscapeConversionProject February 21, 2017 Page 2 Public Notification: Urban Corps of San Diego County, 3127 JeffersonStreet, San Diego, CA92110 Attachments: None Reviewed/Approved By: Reviewed By: Approved By: nCaat Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager 2 of 2 February 21, 2017, Item # 1.1 F;o APPROVED 1y City of Poway APPROVED AS AMENDED SEE MINUTES) F COUNCIL AGENDA REPORT DENIED M THE co. REMOVED CONTINUED RESOLUTION NO. DATE: February 21, 2017 TO: HonorableMayor and Membersof the City Council FROM: Troy Bankston, P.E., Director of Public Works CONTACT: Eric Heidemann, Public Works Op ions Manager eheidemann poway.orq SUBJECT: Acceptance of Directional Signs - TwoLocations, Bid No. 17-005 Summary: This project included the construction of twocustom-made directionalsignsattwo locations. Onemedium-sized directional sign located on TwinPeaks Road was destroyed in an automobile accident and required replacement. An analysis of sign locations resulted in the recommendation for one medium-sized directional sign on Lake Poway Road and Espola Road. The work involved the fabrication and installation of concrete pads, and the mounting of the monument and pole "way-finding" signs. Recommended Action: It is recommended that the CityCouncil: 1. Accept the Directional Signs —Two Locations, Bid No. 17-005, as complete; 2. Authorize theCity Clerk to file and recordtheNotice of Completion; 3. Authorize the release of the retention in the amount of $1,230, 45 days after City Council acceptance; 4. Release the Indemnity Company of California Bond for Materialand Labor in the amount of $24,600; and 5. Retain the Indemnity Company of California Bond for Faithful Performance for a period of one year. Discussion: On October 4, 2016, the City Council awarded the bid for Directional Signs — Two Locations, Bid No. 17-005, to PVL Signs & Graphics Inc. in the amount of $24,600. The projectcommenced on December 5, 2016 with the final dateof completion on January 26, 2017. Staff finds the project to be complete in accordance with the standards and specifications of the contract. 1 of 2 February 21, 2017, Item # 1.1 Acceptance of Directional Signs —TwoLocations February 21, 2017 Page 2 Environmental Review: This item is not subject to CaliforniaEnvironmental QualityAct review. Fiscal Impact: Sufficient funds have been appropriated with the FY 2015-17 biennium budgetto project Lake Poway and Iron Mountain Signage, and the StreetsMaintenance division accounts 3501K-1000P-4120and 0411-4120) for release of retention. Public Notification: A copy of this report was sent to PVL Signs & Graphics, Inc. Attachments: None Reviewed/Approved By: Reviewed By: Approved By: 44 /kitM. Wendy Kaserman Morgan Foley Tina M.White Assistant City Manager City Attorney City Manager 2 of 2 February 21, 2017, Item # t tOFPp APPROVED G p City of Poway APPROVED AS AMENDED SEE MINUTES) COUNCIL AGENDA REPORT DENIED REMOVED THE CONTINUED RESOLUTION NO. DATE: February 21, 2017 TO: HonorableMayor and Members of theCity Council FROM: Wendy Kaserman, Assistant City Manager CONTACT: David Richards, Management Analyst 858) 668-4505 or drichards@poway.org SUBJECT: CommunityContributions Program Quarterly Report Summary: The City's CommunityContributions Programprovides financial support for events, programs and activities hosted by Poway non-profit, community and schoolgroups. As part of the program, staff providesthe City Council with a quarterlyreportabout contribution requests received, approved and declined. Recommended Action: It is recommendedthat the City Council receive and filethisreport. Discussion: The City's Community Contributions Programallows non-profit, community and school groupstoapply for a financialcontribution from the City for events, programs and activities. The program's budget is $15,000 with a $2,500 perfiscal year cap for eligible communitygroups. Prior to June 2016, the City sponsored local high school Grad Nite eventsseparately from the contributions program. Poway High received $3,000, Abraxas $500, Rancho Bernardo $500, Mount Carmel $200 and Westview $100 annually. When the program's policywas revised, Grad Nite fundingwas rolled into the program's overall budget. Underthe program's revised criteria, onlyschool groups representingPowayschools are eligible for financial support. Based on thenew criteria, Rancho Bernardo, Mount Carmel and Westview are no longereligible for funding. Rather than immediatelysuspend the City's support to theseschools, the Councilasked that the contribution be gradually phased outwhile atthe same time increasing funding toPowayschools. Between November 1, 2016, and January 31, 2017, the Cityreceived four funding requests totaling $4,318. Three requests were funded and one was declined. 1 of 2 February 21, 2017 Item # • Community Contributions Program February 21, 2017 Page 2 A $750 contribution was provided to Abraxas High School for its annual Special Needs Dance in-lieu of the funding set aside for GradNite. Westview High Schoolwasprovided a $100 contribution and was notified that thecontribution would be phased-out under the terms of the revised program. The Friends of the Library was also provided a $150 contribution based on the program's funding formula. The declined request wassubmitted by Dick Lyles partneredwith the Poway Neighborhood Emergency Corps (PNEC) and requested funding for a radio communications system in the High Valley neighborhood. The requestwasdeclined becauseinfrastructure does not fit within the program's scope of "events, programs or activities." Mr. Lyles wasencouraged to join theCity's ongoing efforts to develop an emergencycommunications plan for the neighborhood. Based on the funding formula and GradNite sponsorship approach, $1,000 was issued this quarter leaving the program's balance at $8,950 for future requests and programs. This table summarizes the contribution requests received, approved and declined during the second quarter. Group: Program Requested Contribution AmountAmount Abraxas High School: Special Needs Dance 750 750 Dick Lyles/Poway Neighborhood Emergency Corp: Radio 2,468 Declined Network for High Valley neighborhood Westview High School: Grad Nite 100 100 Friends of the Poway Library: Library Awareness Events 1,000 150 TOTAL 1,000 Environmental Review: This action is not subject to the California Environmental Quality Act (CEQA). Fiscal Impact: None Public Notification: None Attachments: None Reviewed/Approved By: Reviewed By: Ap c roved Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager 2 of 2 February 21, 2017 Item # •9 of P, APPROVED City of Poway APPROVED AS AMENDED SEE MINUTES) Tti7 `+ COUNCIL AGENDA REPORT DENIED I-11'IN THE_00 REMOVED CONTINUED RESOLUTION NO. DATE: February 21, 2017 TO: Honorable Mayor and Members of the City Counci FROM: Robert Manis, Director of DevelopmentServices CONTACT: Robert Manis, Director of Development Services 858) 668-4601 or bmanis @poway.org Peter Moote, Acting Director of Finance 858) 668-4414 or pmoote @poway.org SUBJECT: Report of EmergencyRepair Expenditures Pertaining to the2017 Winter Storm EventMadeUnder Authority of Resolution No. 17-004 Adopted on January 24, 2017 Summary: On January 24, 2017, the PowayCity Council adoptedResolution No. 17-004, which declared an emergency within the City of Poway, and suspended the notice and bidding requirements in connection with emergency repairs due to the2017 Winter Storm Event. Upon adoption of the resolution, theCity Manager mayexpend any sumrequiredduring the emergency, and reportthe same to the City Council in accordance with Public Contract Code Section 22050. As required, the City Council will review all emergency expenditures at everyregular meeting to determine if there is a needto continue the action, or if the declaration of emergency may be terminated. Recommended Action: It is recommended that the City Council continue the authorization for the City Manager to make necessary emergency repairs to protect the public health and welfareof the City. Discussion: All expenditures attributed to the2017 Winter Storm Event exclude standard laborcosts. Previous AuthorizedExpenditures 2,656 has been spent on miscellaneous items, including field supplies and food for after- hours crews. 30,723has been spent on overtime labor during thestorm. 350has been spent for equipment rental. 1 of 6 February 21, 2017, Item #1.10 EmergencyExpenditures Update February 21, 2017 Page 2 CurrentExpenditures 6,725has been spent on miscellaneous items, including fieldsupplies and food for after- hours crews. 3,036) has been adjusted for overtime laborduringthestorm. No further funds have been expended for equipment rental. Expenditures to Date 9,381 has been spent on miscellaneous items, including field supplies and food for after- hours crews. 27,687 has been spent on overtime labor during the storm. 350 has been spent for equipment rental. Under the authorization of Resolution 17-004, $37,418 has been expended to date. The next expenditures update is scheduled for the March 7, 2017, City Council Meeting. Environmental Review: This action is not subject to CEQA review. Fiscal Impact: The fiscalimpact is unknown at this time. Budget adjustments will be finalized prior to the completion of the 2016-2017 fiscal year. Under theState Public Contract Code, staff is required to report back to the City Council at every regular meeting on the expenditures andto review the need to continuethe emergency authorization. Public Notification: None. Attachments: A. Resolution No. 17-004 Reviewed/Approved By: Reviewed By: Approved By: avki,314. (-/ourt-c_ Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager 2 of 6 February 21, 2017, Item #1.10 RESOLUTION NO, 17-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, FINDING ANDDECLARING THE EXISTENCE OF AN EMERGENCYWITHINTHE CITY DUE TO A WINTER STORMEVENT, ANDSUSPENDING NOTICE AND BIDDING REQUIREMENTS IN CONNECTION WITHREPAIRS REQUIRED THEREBY WHEREAS, the Winter StormEvent in the City of Poway, commencing on or aboutJanuary 20, 2017 that resulted in erosion, flooding, and damage to public roads, drainage systems, and other public facilities within theCity, created a threat to public health and safety; WHEREAS, Government Code section 8630 and Poway Municipal Code (PMC) Section 2.12.060 empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergencywhen the City is affected by a public calamity, and the City Council is not in session; WHEREAS, on January 20, 2017, the City Manager, acting pursuant to Government Codesection 8630 and PMC section 2.12.060, proclaimed the existence of a local emergency based on conditions of extreme peril to the safety of persons and property caused by the Winter Storm Event, attached hereto asExhibit "A"; WHEREAS, the City Council is required by Government Codesection 8630 and PMC section 2.12.065 to ratify the existenceof a local emergency within seven (7) days of a Proclamationof Local Emergency by the City Manager; WHEREAS, Public Contract Code Section20168provides that the City Council may pass by four-fifths (4/5) vote, a resolution declaringthat the public interest and necessity demandthe immediate expenditure of publicmoney to safeguard life, health, orproperty; WHEREAS, upon adoption ofsuchresolution, the City Manager mayexpend any sumrequired in the emergency and report the same to theCityCouncil in accordance with Public Contract CodeSection 22050; WHEREAS, if such expenditure is ordered, the City Council shall review the emergency action at each regularmeeting, to determine if there is a need to continue the action or if the Proclamation of Local Emergency may be terminated; and WHEREAS, such storm, wind, flood and erosion damage constitute an emergency within the terms of Public ContractCodeSections20168 and 22050 which requiresthat the City Manager be able to act quickly and without complying with the notice and bidding procedures of the Public Contract Code to repair and protect such public facilities. 3 of 6 ATTACHMENT A February 21, 2017, Item #1.10 Resolution No. 17-004 Page 2 NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Poway hereby finds and declares: 1. An emergency existswithin the City as the result of storm, wind, flood and erosion damage to public facilities; and a) The continuingthreat of erosion and flooding requiresthat the City be able to expendpublic money to repair and protect storm-damaged public facilities in order to safeguard life, health, or property; and b) The City Manager is authorized to order work for the temporary repair or protectionof publicfacilitiesdamaged by flooding andwindor threatened by erosion, if and to the extent necessary, to safeguard life, health, or property without complying with notice or bidding procedures; and c) Once such expenditure is made, the City Manager shall reportthe conditions to the City Council at each regular meeting, at whichtime theCity Council shall eithercontinue the emergency action or shall declare the emergency ended. 2. This Proclamation of Local Emergency and all subsequent resolutions in connection herewith shallrequire a four-fifths (4/5) vote of the City Council. PASSED, ADOPTED, AND APPROVED by the City Council of the City of Poway, California, at a regular meeting thereof, this 24th day of January 2017. C teve Vaus, Mayor ATTEST: y Nancy Neu eld, CMC, CityClerk 4 of 6 February 21, 2017, Item #1.10 Resolution No. 17-004 Page 3 STATE OF CALIFORNIA ) SS COUNTY OF SAN DIEGO ) I, Nancy Neufeid, CityClerk, of theCity of Poway, California, do herebycertify underpenalty of perjury that the foregoingResolution No.17-004 wasduly adopted by the City Council at a meeting of said City Council held on the 24th ofJanuary 2017, and that it was so adopted by the following vote: AYES: CUNNINGHAM, GROSCH, MULLIN, LEONARD, VAUS NOES: NONE ABSENT:NONE DISQUALIFIED: NONE N ncy' Nlid" el , CMC, City Clerk, City of Poway 5 of 6 February 21, 2017, Item #1.10 ExhibitA PROCLAMATION OF LOCAL EMERGENCY WHEREAS, section 2.12.060 of the Poway MunicipalCode empowers the Director of EmergencyServices to proclaimthe existence or threatened existence of a local emergencywhen the City is affected or likely tobe affected by a public calamity and the City Council is not in session; and WHEREAS, the City Manager, as Director of EmergencyServices of the City of Poway, does hereby find that conditions of extreme peril to the safety of persons and property have arisen within the City of Poway, caused by a winter storm event commencing on or about 1:00 p.m. on theday of January 20, 2017; and WHEREAS, thattheCity Council of the Cityof Poway is not in session and cannotimmediately be called into session; and WHEREAS, this Proclamation of Local Emergency will be ratified by the City Council withinsevendays of being issued. NOW, THEREFORE, IT IS HEREBY PROCLAIMED by the Director of Emergency Services for the City of Poway, that a local emergency now exists throughout the City and that said local emergency shallbe deemed to continue to exist until its termination is proclaimed by the City Council; and IT IS FURTHERPROCLAIMED AND ORDERED that during theexistence of said local emergency the powers, functions, and duties of the emergency organization of this Cityshall be those prescribed by state law, ordinances, and resolutions of this City, and by the City of Poway Emergency Plan; and IT IS FURTHER PROCLAIMED AND ORDERED that a copy of this Proclamation of Local Emergency be forwarded to the State Director of the Governor's_ Office of EmergencyServices with a requestthat; 1. TheState Director find the Proclamation of Local Emergency acceptable in accordance with provisions of the California Disaster Assistance Act; and that 2. The State Director forward this Proclamation, and request for a State Proclamationof Emergency, to the Governor ofCalifornia for consideration and action. PASSEDAND ADOPTED by the Director of EmergencyServices for the City of Powaythis20th day ofJanuary, 2017. January 20, 2017 at 1:00 p.m. Date and Time Tina White Director of Emergency Services 6 of 6 February 21, 2017, Item #1.10 v,,1 of Ppip,/ APPROVED APPROVED AS AMENDED y 1 City of Poway DENIED ( SEE MINUTES) e P*. °r ` COUNCIL AGENDA REPORT REMOVED CONTINUED Ordinance No. DATE: February 21, 2017 TO: HonorableMayor and Members of the City Council FROM: Nancy Neufeld, City Clerk V'-' 858) 668-4535 or nneufeld @poway.org SUBJECT: Second Reading and Adoption of Ordinance No.805 entitled, An Ordinance of theCity of Poway, California, Amending Chapters 17. 04, 17. 08, and 17.26 of Title 17 of the Poway Municipal Code Adding Housing Definitions and Development Standards for Homeless Shelter Facilities that would be permitted in the Residential Apartment (RA) Zone District Zoning Ordinance Amendment 16-003)" Summary: The introduction and first reading of theabove-entitledOrdinance wasapproved at a Regular City Council Meeting on February 7, 2017. All Councilmembers werepresent. There were no speakers. The Ordinance is now presented for second reading and adoption by titleonly. Vote at first reading: AYES:Cunningham, Grosch, Mullin, Leonard, Vaus ABSTAINED: None ABSENT: None DISQUALIFIED: None Recommended Action: Adopt Ordinance No. 805 Fiscal Impact: None. Environmental Review: Thisproject is exempt from the provisions of the 2016 California EnvironmentalQuality Act (CEQA) Guidelines pursuant to Section 15061 (b)(3) in that it entailstheadoption of State-mandated Building Codes, with minoramendments. Public Notification: The Ordinances will be published in the Poway News Chieftain, a newspaper of general circulation in the City of Poway, within fifteen (15) days after their passage. 1 of 10 February 21, 2017, Item # 2.1 Attachment: A. Ordinance No. 805 Reviewed/Approved By: Reviewed By: ApAprved By: wit-t4_, Wendy Kaserman Morgan Foley Tina White Assistant City Manager City Attorney City Manager 2 of 10 February 21, 2017, Item # 2.1 ORDINANCE NO. 805 AN ORDINANCE OF THE CITY OF POWAY, CALIFORNIA, AMENDING CHAPTERS 17.04, 17.08, AND 17.26 OF TITLE 17 OF THE POWAY MUNICIPALCODEADDINGHOUSINGDEFINITIONSAND DEVELOPMENT STANDARDS FOR HOMELESSSHELTER FACILITIES THAT WOULD BE PERMITTED IN THE RESIDENTIAL APARTMENT RA) ZONE DISTRICT ZONING ORDINANCE AMENDMENT 16-003) WHEREAS, in 2007, the California StateSenate adopted SB 2 that added new regulations tothe State's Housing Law that obligate each jurisdiction in the state to clearly define and identify as permitted uses, emergencyshelters, homelessshelters, transitional and supportive housing, and agricultural worker housing; and WHEREAS, the new legislation specifically requires jurisdictions to identify at least one landuse zone where homeless shelters are permitted by right, without discretionary review; and WHEREAS, in 2013, the City Council approved an updateto theHousing Element of the General Plan, which was certified by the State of CaliforniaDepartment of Housing and Community Development ("HCD") to comply with State Law on the condition that theCity would implement program objectives identified in Chapter 6 of the Housing Element; and WHEREAS, on February 7, 2017, theCity Council held a duly advertised public hearing to solicitcommentsfrom the public, both for and against, implementation of program objectives identified in Chapter 6 of theHousing Element through an amendment to Title 17 of the Poway Municipal Code. NOW, THEREFORE, THE CITYCOUNCIL OF THE CITY OF POWAY DOES ORDAIN AS FOLLOWS: SECTION 1: This Ordinance is exempt fromthe provisions of the California Environmental Quality Act ("CEQA") pursuant to Section 15061(b)(3) of the CEQA Guidelines because theadding of certainhousing definitions and inclusion of homeless shelter and as a permitted use pursuant to objective development and operational standards within theResidential Apartment Zone District has no possibility that it will result in a significanteffect on the environment. SECTION 2: Section 17.04.736 is hereby repealed. Sections 17.04.093, 17.04.673, 17.04.736, 17.04.740 and 17.04.744 are hereby added to Chapter 17.04 to Title 17 of the PowayMunicipalCode, to readas follows: 17.04.093 Agricultural Worker Housing Agricultural Worker Housing" means any portion of any house or housing accommodation that is maintained in connection with any agricultural work or place where 3 of 10 February 21, 2017, Item # 2.1 agriculturalwork is being performed, whether rent is involved or not, and shall be deemed a residential use if it exists in structures that are single-family houses or apartment houses. 17.04.673 Single Room Occupancy, SRO Single room occupancy," or "SRO", mean a residential facility where individual secure rooms are intendedor designed to beused, or which areused, rented or hired out, to be occupied by a one- or two-person household for sleeping purposes. Rooms generally include a sink, closet and toilet, with shower and kitchen facilities typically shared. SRO units may be rented on a weekly or monthly basis. 17.04.736 Supportive Housing Supportive housing" means housing occupied by a specified target populationdefined in section 50675.14 of the California Health and Safety Code that has no limit on length of stay, and that is linked to onsite or offsiteservices thatassist the resident in retaining the housing, improving his or her health status, maximizing his or her ability to live, and — when possible —work in the community. Supportive housingwith up to six (6) tenants is a residential use subject tothesameregulations and procedures that applyto other residential uses of the same type in thesame zone. 17.04.740 Temporaryoutdoor sales Temporary outdoor sales" means outdoor sales events or promotions of a limited duration or frequency. Such events include, but are not limited to, parking lot sales, tent sales and seasonalpromotional events. Theseevents are subject to the temporary use permitrequirements of PMC section 17.26.030(E). 17.04.744 Transitional Housing Transitional housing" is defined as rental housing operatedunderprogram requirements thatterminateassistance to residents and recirculate the assisted unitto another eligible program recipientat some predetermined future point in time, which is not less than six months from the initial occupancy date of the recipient. Transitional housing with up to six (6) tenants is a residential use subject to the sameregulations and procedures that applyto other residential uses of the same type in the same zone. SECTION 3: Article VII, consisting of sections 17.26.780 through 17.26.830 is added to Chapter 17.26 of Title 17 of the PowayMunicipalCode toread as follows: Article VII Homeless Shelters 17.26.780 Purpose. It is the goal of theCity to provide adequate and appropriate housing opportunities for the needs of, and affordable to, all residents. Thepurpose of this article is to implement the Housing Element of theGeneral Planand implement section65583 of the California Government Code, which requires the Cityto provide the ability to accommodate at least one year-round shelterfor theunshelteredhomelesspopulation of Poway. 4 of 10 February 21, 2017, Item # 2.1 17.26.790 Definitions Homeless Shelter" meansresidential units managed by an agency whose primary purpose is toprovide temporary shelter and social services for families and/or individuals who are homeless or have been involuntarilydisplaced from their previousresidence. Homeless" means any of the following: A. An individual or family who lacks a fixed, regular and adequate nighttime residence, meaning: 1. An individual or family with a primary nighttimeresidence that is a public or privateplace not designed for, nor ordinarily used as, a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, orcampingground; 2. An individual orfamily living in a supervisedpublicly or privately operated shelter designatedtoprovide temporary living arrangements including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, stateorlocal government programs for low-income individuals; or 3. An individual who is exiting an institution where he or sheresided for 90 days or lessand who resided in an emergency shelter or in a place not meant for human habitation immediately before entering that institution. B. An individual or family in imminent danger of losing their primarynighttime residence provided that: 1. Theprimary nighttimeresidence will be lost within 14 days of the dateof application for homeless assistance; 2. No subsequent residence has been identified; and 3. The individual or family lacks the resources or support networks (e.g., family, friends, faith-basedor other social networks) needed to obtain other permanent housing. C. Unaccompanied youth under 25 years of age, or families with children and youth, who do not otherwisequalify as homelessunderthisdefinition, but who: 1. Are defined as homeless under any State or Federal Act, Statute or regulation; 2. Have not had a lease, ownership interest, or occupancyagreement in permanent housing atany time during the 60 days immediately preceding the date of the application for homeless assistance; 3. Have experienced persistent instability as measured by two moves or more duringthe 60-day period immediately precedingthe date of applying for homelessassistance; and 4. Can be expectedtocontinue in such status for an extended period of time because of chronicdisabilities, chronic physical health or mental health conditions, substance addiction, histories of domesticviolence, childhood abuse (including neglect), the presence of a childoryouth with a disability, or two ormore barriers to employment, whichinclude the lack of a high school degree or GeneralEducation Development ("GED"), illiteracy, low 5 of 10 February 21, 2017, Item # 2.1 English proficiency, a history of incarceration, or detention for criminal activity, and a history of unstable employment; or D. Any individual or family who: 1. Is fleeing, or is attemptingtoflee domestic violence, dating violence, sexual assault, stalking, or otherdangerousor life threatening conditions that relate to violence against the individual or a family member, including a child, which has either takenplace withinthe individual's or family's primary nighttimeresidence or has made theindividual or family afraid to return to their primary nighttime residence; 2. Hasno other residence; and 3. Lacks the resources or support networks (e.g., family friends, faith-based or other socialnetworks) to obtain otherpermanent housing. 17.26.800 Applicability A. Homelessshelters shall only be considered in theResidential Apartment (RA) zone. B. A homeless shelter may be granted in compliance with this article without the need for approval of a discretionary permit by the City. C. Nothing in this article shall be interpreted to requiretheCity towaive or reduce development orbuilding fees associatedwith the granting of approval of a homeless shelter. 17.26.810 Permitted Uses Permitted land uses include those listed in the land use matrix in the PMC as Permitted, Accessory or Conditional in the underlying zone district. HomelessShelters are considered a permitted use in the RA zone only. Subject totheapproval of the Director of the Development Services Department, accessory uses are permitted that are complementary to, and can exist in harmony with, a residential apartmentdevelopment, and are consistent withthe uses and requirements set forth in Chapter 17.08 PMC as they relate to the RA zone. 17.26.820 Development Standards The purpose of thesestandards is to ensure the development of homeless shelters does not adversely impact adjacent parcels or thesurrounding neighborhood, and shall be developed in a manner that protectsthe health, safety, and general welfare of the nearby residents and businesses, while providing for the housing needs of a needy segment of the community. Unless otherwise specified, homeless shelters shall follow the development standards of the RA Zone. A. Qualifications. The applicant shall be a qualified agency with knowledge, understanding, and demonstrable experience in theoperation and management of a homeless shelter. 6 of 10 February 21, 2017, Item # 2.1 B. Management Plan. The applicant shall prepare and submit for approvalto theCity a written management plan including, as applicable, provisions for staff training; neighborhood outreach; security; screening of tenants to ensure compatibility with services provided at the facility; training, counseling, and treatment programs for tenants; and the tenant's ability to transport, or have access to public transportation to those locations where offsite services are provided. C. Client Screening. The applicant shall establish a screening process to ensure that proposed tenants meettheminimum qualifications as homeless as defined in PMC section 17.26.790. D. MaximumClient Stay. Tenants shall be limited to a maximumstay of no more than six (6) months. E. Maximum Unit Density. Homeless shelters shall be subject tothe underlying zoning district's maximum unit density standard regarding units per acre. The total number of beds in all shelters shall not exceed twice thenumber of homeless people living in the City of Poway asidentified in the most recent San Diego County Regional Task Force for theHomeless annual count. F. Property Maintenance. The applicant shall ensure that the facility is clean and litter free at all times. The grounds shall be landscapedwith materials that are compatible with the surrounding neighborhood, and maintained in a trim-and weed-free state. The structure shall be painted and maintained such that it is compatible with structures existing in the surroundingneighborhood. G. Shelter Operation. The buildings used to shelter the homeless shall comply with City, County and StateBuilding, Fire and Health Codes, and must be maintained in a safe and sanitary condition at all times. H. Intake Areas. Thedesign of the facility shall denotethe size and location of exterior and/or interior waiting and intake areas, if any. I. Common Facilities. The development mayprovide one or more of the following specific common facilities for theexclusive use of the tenants and staff: 1. Centralcooking and diningrooms(s); 2. Recreation room; 3. Counseling center; 4. Child care facilities; and 5. Other support services J. Parking. Parking requirements shall be based on a demonstrated need and approved by the City and shall use, at a minimum, those standards identified for the RA zone. K. Lighting. Adequate external lighting shall be provided for security purposes. The lightingshall be stationary, directedawayfrom adjacent properties and public 7 of 10 February 21, 2017, Item # 2.1 rights-of-way, be of an intensity compatible with the neighborhood, and consistent with PMC section 17.08.220(L). L. LaundryFacilities. Adequate laundry facilities or services shall be provided to servethe number of tenantswithin thefacility. The number of washers and dryers shall be consistent with the ratio required by the RA zone. M. Noise. Noiselevelsshall be regulated by provisions contained within the City of Poway noise ordinance. N. Outdoor Activity. For thepurposes of noise abatement in residential districts, organized outdoor activitiesmay only be conductedbetweenthe hours of 8a.m. and 10 p.m. O. Shelters should be situated in close proximityto, and have convenient access to, public transportation, shopping, healthcare providers, and other services and facilitiesfrequently utilized by the residents of the property. P. Concentration of Uses. No more thanone homeless shelter shall be permitted within a radius of 300 feet from another such shelter. 17.26.830 Guidelines and OtherDevelopment Standards Residential Projects developedunder the provisions of this Chapter shall be designed and processed in the time and manner set forthbelow. A. General Guidelines. HomelessShelters proposed underthis article: 1. Shallbe comparable in the number of bedrooms, exteriorappearance and overall quality of construction withsurrounding apartmentcomplexes and/or residences; 2. Shall be of good quality and be consistent with contemporary building standards for new housing; 3. Shall be built in conformance with the current building codes, including energy efficiency; 4. Shall be designedto be aesthetically pleasing and consistent with the City's architectural and design standards referenced in the Poway General Plan and any relevantSpecific Plan; and 5. Shall incorporateadequatesecurity measures withinthestructure, parking lot and outdoor areas, such as appropriatefencing and cameras deemed necessary to ensure the safety of the tenants and employeeswithin the homeless shelter, visitors, and those residing in adjoining residential units or complexes. B. Other property development standards. Homeless Shelters proposed under this article shall: 1. Comply with PMC section 17.08.160 Property development standards — Generalrequirements; and 2. Comply, as appropriate, with PMC section 17.08.220 (Property development standards — Special requirement for RC and RA zones). 8 of 10 February 21, 2017, Item # 2.1 Conversion of an existing apartment complex, duplex, or single-family home to a homeless shelter shall be in compliance with the aforementioned development standards. With the conversion of a single-family home to a homelessshelter building, occupancy and fire codes will limitthe number of tenants. SECTION 4: Homeless Shelters shall be added as a permitted use in the Residential Apartment (RA) zone, and section 17.08.100 of Chapter 17.08 PMC Residential Zones shall be amended toadd a new itemK to read as follows: RR-A RS- RS- RS- RS- Residential Uses through C, 23 4 7 RC RA RS-1 K. Homeless Shelters X X XX X XP SECTION 5: Agricultural Worker Housing shallbe added as a permitted accessory use in all residential zones where agricultural land uses and activities are permitted, and section 17.08.140 of Chapter 17.08 PMC Residential Zones shall be amended to add a new item H to readas follows: RR-A RS- RS- RS- RS- Residential Uses through C, 23 4 7 RC RA RS-1 H. Agricultural Worker Housing PPP P P P P SECTION 6: Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance or its application to any person or circumstance, is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, such invalidity orunenforceability shallnot affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clausesor phrases of thisordinance, or its application to any other person or circumstance. TheCityCouncil declaresthat it would have adopted each section subsection, subdivision, paragraph, sentence, clauseor phrase hereof, irrespective of the fact of any oneor more sections, subsections, subdivisions, paragraphs, sentences, clauses orphrases hereof be declared invalid or unenforceable. SECTION 7: This Ordinance shall be codified. EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30) days after its adoption. CERTIFICATION/PUBLICATION: The City Clerk shall certifythe adoption of this Ordinance and cause it, or a summary of it, to be published with the names of the City Councilmembers voting for and against the same in the Poway News Chieftain, a newspaper of general circulation in the City of Poway within fifteen (15) days after its adoption and shall post a certifiedcopy of this Ordinance in theOffice of the City Clerk in 9 of 10 February 21, 2017, Item # 2.1 accordance with Government Code §36933. Introduced and first read at a Regular Meeting of the City Council of theCity of Poway held the 7th day of February2017, and thereafter PASSED AND ADOPTED at a regular meeting of said City Council held the 21stday of February2017. Steve Vaus, Mayor ATTEST: Nancy Neufeld, CMC, City Clerk STATE OF CALIFORNIA ) ss COUNTY OF SAN DIEGO ) I, NancyNeufeld, CMC, City Clerk of the City of Poway, do hereby certify that the foregoing Ordinance No. 805 wasduly adopted by the City Council at a meeting of said City Council held on the 7th day of February 2017, and that it was so adopted by the followingvote: AYES: NOES: ABSENT: DISQUALIFIED: NancyNeufeld, CMC, City Clerk City of Poway 10 of 10 February 21, 2017, Item # 2.1 OF •pW APPROVED p City of Poway APPROVED AS AMENDED SEE MINUTES) r, COUNCIL AGENDA REPORT DENIED IN THE GO REMOVED CONTINUED Resolution No. DATE: February 21, 2017 TO: HonorableMayor and Members of the City Council FROM: Robert Manis, Director of Development Services M CONTACT:JasonMartin Senior Planner 858) 668-4658 /jmartinapoway.org SUBJECT:Tentative Tract Map 17-001; a request for approval of a time extension for a previously approved Tentative Tract Map. Summary: The City Council's original approval of Tentative Tract Map (TTM) 06-02, which hasbeen extended previously, is set to expire on March 13, 2017. Theapplicant has submitted a request for a time extension to allowadditional time tocompletethe processing requirements for recordation of the Final Map. Recommended Action: It is recommended that the City Council approve TTM 17-001 subject to theattached Resolution (Attachment A). Discussion: The project site is an approximately 122-acre property located east of Old Coach Road and approximately one milenorth of Espola Road, in thePlanned Community (PC) zone. The project location and zoning map is included as Attachment B. The project site currently is comprisedof five legal lots. On March 13, 2007, the City Councilapproved TTM 06-02, which reconfiguredthe five lotsinto 1 to 2 acre lots that are clustered in the northwest corner of the site, and created a large 111-acre open space lot on the balance of the site as shown on Attachment C. Resolution P-07-08 approving TTM 06-02 is included as Attachment D. No changes are proposed to the approved lot configuration. The TTM was approved by theCity Council for twoyears pursuant to thePowayMunicipal Code (PMC), and within that time the applicant is required to process and receive approval of a Final Map from the City Council. TTM 06-02 was setto expire on March 13, 2009. However, the expirationdate was postponed as a result of four automatic time extensions granted by the State of Californialegislature since 2008. Consequently, the expiration date for TTM 06-02 was set for March 13, 2016. In January 2016 City Council approved a one year extensionwhichextendedthe map approval until March 13, 2017. The applicant needs additional time to complete the Final Map process. The applicant is requesting City Councilapproval of an extensionunderthe provisions of Section 16.10.080 of the Poway Municipal Code (PMC). Pursuant to the PMC, only a one year 1 of 27 February 21, 2017, Item # 3.1 TTM 17-001 February 21, 2017 Page 2 time extension may be granted with no more than five extensions in total. Withapproval of this extension request, the applicant will be entitled to three additional, one year extensions. All the findings and Conditions ofApproval from City Council Resolution P- 07-08 will remain in full force and effect. As this is a only an extensionrequest no new Conditions of Approval are recommended. The project will be required tocomply with all current regulations for landscaping and stormwater requirements. Environmental Review: This time extension is not subject to the California EnvironmentalQuality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines in thatthis action has no possibility of an effect on the environment. Environmentalreview was conducted pursuant to CEQA in conjunction withoriginal approval of TTM 06-02. FiscalImpact: None. Public Notification: A public notice was published in the Poway News Chieftain, and mailed to property owners and occupants located within 500 feet of the project site. Attachments: A. Resolution B. Zoning and Location Map C. CurrentlyApproved TTM D. City CouncilResolution P-07-08 Reviewed/Approved By: Reviewed By:Approved By: I //0///,(Q,' Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager 2 of 27 February 21, 2017, Item # 3.1 RESOLUTION NO. P-17- A RESOLUTION OF THE CITY COUNCIL OF THECITY OF POWAY, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 17-001; A TIME EXTENSION OF THE APPROVAL FOR TENTATIVETRACT MAP 06-02; ASSESSOR'S PARCEL NUMBERS (APN): 277-080-04, 277-071-05, 14, 16, and 19 WHEREAS, on March 13, 2007, the City Councilapproved TentativeTract Map TTM) 06-02, along with a MitigatedNegative Declaration, for a six-lot subdivision of an approximately 122-acre site, consisting of fiveresidential lots and one open space lot, located east of Old Coach Road and approximately onemile north of Espola Road, in the Planned Community (PC) zone; and WHEREAS, theCalifornia State Assembly, has periodically granted an automatic timeextension to all Tentative Maps that had not expired, which resulted in extending the expiration date of TTM 06-02 to March 13, 2016; and WHEREAS, the City Council in January2016approved a one year time extension, whichresulted in extending the expiration date of TTM 06-02 to March 13, 2017; and WHEREAS, the applicant has submitted a request pursuant to Section 16.10.080 of the Poway MunicipalCode (PMC)fora one-year time extension of theprojectapproval. NOW, THEREFORE, BE IT RESOLVED by the CityCouncil of the City of Poway as follows: Section 1: This timeextension is not subject to the CaliforniaEnvironmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines in that thisaction has no possibility of an effect on the environment. Environmentalreview was conducted pursuant to CEQA in conjunction with theoriginal approval of the project. Section 2: City CouncilResolution P-07-08 remains in full force and effect exceptthat a time extension for the approval is hereby granted by the City Council. The time extension for approval shall be one year from March 13, 2017. Section 3: The parties are herebyinformed that the time withinwhich judicial review of thisdecisionmust be sought is governed by Section 1094.6 of the California Code of Civil Procedure. Section 4: Pursuantto Government CodeSection 66020, the 90-dayapproval period in which the applicant may protest theimposition of any fees, dedications, reservations, or exactions imposed pursuant to this approval shall begin on February 21, 2017. 3 of 27 ATTACHMENT A February 21, 2017, Item #3.1 Resolution No. P- Page 2 PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway, State of California, at a regular meeting this 21st day ofFebruary 2017. Steve Vaus, Mayor ATTEST: Nancy Neufeld, CMC, City Clerk STATE OF CALIFORNIA SS. COUNTY OF SAN DIEGO I, Nancy Neufeld, CMC, CityClerk of the City of Poway, do hereby certify, under penalty of perjury, that the foregoing Resolution No. P-17- was duly adopted by the City Council at a meeting of said City Council held on the 21st day ofFebruary 2017 and that it was so adopted by the following vote: AYES: NOES: ABSENT: DISQUALIFIED: Nancy Neufeld, CMC, City Clerk City of Poway 4 of 27 February 21, 2017, Item #3.1 f woo rairiumm Allir's•MIf1141kial 1( ,,, i alil",INIII WI PC-4 4' A tow al 111; arg Atii dIdJIi air*lk 1111111%a r l Subject Location 14 PC-6 a r7b e>>, 0 O A OS-RM 1RRA P OF POWAY Zoning/Location Map 1 Item: TTM 17-001 0 305 610 1,220 mom Feet 5 of 27 ATTACHMENT B February 21, 2017, Item #3.1 C 11 TENTATIVE MAP FOR TRACT NO. 06-02 SHEET 1 OF 2 7/ GENERAL NOTES 0 1.- SUNROAD/MADERAS PROPERTY POWAY, CALIFORNIA 1. TOTAL M.12149 AC(.035) CASCADE T41 1 APN / IN) . 277-170-08/ rcRossimo N 14, NW Y4, SW Y4, Ng r4,,S j... 19, 1138, R1 W GEM P. M. 5890 • P. 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P-07-08 A RESOLUTION OF THE CITY COUNCIL OF THECITY OF POWAY, CALIFORNIA, APPROVING A MITIGATED NEGATIVE DECLARATION ANDTENTATIVE TRACT MAP (TTM) 06-02 ASSESSOR'S PARCELNUMBERS 277-071-05, 14, 15, 16, and277-080-04 WHEREAS, a request was submitted by Sunroad Enterprises for a Tentative Tract Map (TTM 06-02)to re-subdivide five existing legal lots consisting of approximately 122.5 acres, locatedeast of Old Coach Road, approximately one mile north of Espola Road, in the Planned Community (PC) zone; and WHEREAS, on January 16, 2007, theCityCouncil held a publichearing on the above-referenced item; and WHEREAS, the City Council has read and consideredthe Agenda Report for the proposedproject and has considered other evidence presented at the publichearing. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: Section 1: The City Council has considered the Environmental Initial Study (EIS), Mitigated Negative Declaration (MND), and associatedMitigationMonitoringProgram, shown as Exhibit A of this Resolution, for Tentative Tract Map 06-02. The subject EIS and MND documentation are fully incorporated herein by this reference. TheCity Council finds, on the basis of the whole record before it, that there is no substantial evidence the project will have a significant impact on the environment, that themitigation measures contained in the EIS and Exhibit A hereof will mitigate potentially significant impacts to a less than significant level, and that the MND reflects the independent judgment and analysis of the City. The CityCouncil hereby approves the MNDand theassociated MitigationMonitoringProgram. Section 2: Pursuant to the City of Poway Habitat Conservation Plan (Poway HCP), a biological report by REC Consultants (datedMarch 2006) was submitted for theproperty. Project development will permanently impact approximately 9.4 acres of habitat, consisting of Coastal Sage Scrub (CSS) and Non-Native Grassland (NNG), located on property inside of theMitigationArea, and partiallywithintheBiological CoreLinkages Area, and near Proposed Resource ProtectionArea (PRPA) 4a and theMount Beatrice Cornerstone of the Poway HCP. In accordance with the Poway HCP, the required findings for approval of the proposedmitigation for the removal of habitat for Tentative Parcel Map 06-02 are as follows: A. The proposed project is inside of the Mitigation Area of the Poway HCP. Per the HCP, habitatimpact mitigation is required at the rate of 2:1 for CSS and 1:1 for NNG. Accordingly, 16.6 acres is therequired mitigation for impact to 8.3 acres of CSS and 1.1 acres is required for the impact to 1.1 acres of Non-Native Grassland, for an overall total of 17.7 acres of mitigation. Theapplicant is proposing that 17.7 acres of habitat be placed in an on-site Biological 8 of 27 ATTACHMENT D February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 2 Conservation Easement (BCE) as required mitigation. An Open Space Easement will be placed over the remaining approximately 94-acreundeveloped portion of the land to protect the native habitat in perpetuity. Therefore, the mitigation is consistent with and furthersthe implementingobjectives of the Poway HCP. B. Preservation of such habitat within the Mitigation Area, and/or payment of In-Lieu Fees will contribute toward the building of the ultimatetotal MitigationArea preserve system of the HCP. Therefore, such habitatpreservation will serve to enhance the long-term viability and function of the preserve system. C. The habitat preserved through on-site dedication will be to the long-term benefit of the Poway Subarea Habitat Conservation Plan (PSHCP) covered species and their habitats in thatthe recordation of a Biological ConservationEasement over undisturbed and unencumbered habitat will promote a meaningful addition to the assembly of a viable regional system of uninterrupted natural habitat resources, habitatlinkages, buffers, and wildlife corridors. D. Thepreservedhabitat will foster the incremental implementation of the PSHCP in an effective and efficient manner in that the preservation of on-site conservation area(s) are within an identifiedMitigation AreawithintheCity and will likewise contributetowardsassembling the totalMitigationArea preservesystem. E. The preservedhabitatwill not result ina negative fiscal impact with regard to the successful implementation of the PSHCP as the subject mitigation lands will be dedicatedto theCity of Poway in fee title and/or placedwithin permanent public Biological ConservationEasements. Section 3: The findings, in accordance with the State Subdivision Map Act Government Code Section 66410 et. seq.) for Tentative Tract Map 06-02, aremade as follows: A. The TentativeTract Map is consistent with theGeneral Plan in that it proposes to re-subdivide five existing legal lots, ranging in size from one to 3.5 acresnetacres, on an approximate 122.5-acre site, that comply withthe density limits and minimum lot size standards for the Old Coach Planned Community (PC) zone contained in the General Plan and Poway Municipal Code. B. Thedesign and improvements required of the Tentative Tract Mapare consistent with the General Plan, in that theapprovedlot sizes and configurations adhere to thedevelopment standards for the Planned Community zone, C. The site is physically suitable for the type of development and the density proposed in that theproposedsubdivision complies with the density limitations and minimum lotsize standards of theGeneral Plan and PowayMunicipal Code. 9 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 3 D. Thedesign of the TentativeTract Map is not likely to causesubstantial environmentaldamage and avoidableinjury to humans and wildlifeor their habitat in that the anticipated impacts to biological resources will be mitigated on-site to a level of insignificance. E. The Tentative Tract Map is not likely to causeserious public health problems as City water and sewer service will be provided to the site by the developer and designed tocomply with City standards. F. The design of the Tentative Tract Map will not conflict with any easement by the public at large, now of record, for access through or use of the property within the proposed subdivision. G. The grading plan for the proposed Tentative TractMap includes grading in excess of themaximumgraded area for Lot 4. TheCityCouncil finds that thisexcess grading is reasonable and necessary to minimize potentially significant visual impacts, and therefore, theadditionalgrading for Lot 4 is herebyapproved. Section 4: The findings in accordance with Government Code Section 66020 for the public improvements are made as follows: A. Thedesign and improvements of the proposed development are consistent with all elements of the General Plan, as well as City Ordinances, because all necessary services and facilities will be available to serve the project. The construction of public improvements is needed as a result of the proposed development to protect the publichealth, safety and welfare as identified below: 1. Roadwayimprovements on-site will be constructed. 2. A water line from theexisting line in Old Coach Roadwill be constructed to serve the development. 3. On-sitedrainageimprovements will be constructed to handle the surface water runoff. 4. Fire hydrants will be constructed to serve the development and provide fire protection. 5. Access to the site will be provided in accordance with City standards and to ensure adequate emergency access. Section 5: The City Council hereby approves Tentative Tract Map 06-02, a re-subdivision of five existing legal lotson approximately 122.5 acres located east of Old Coach Road, approximatelyone milenorth of Espola Road, in the Planned Community PC) zone, as shown on the Tentative Tract Map dated August 30, 2006, subject to the followingconditions: 10 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 4 A. Thisapproval is not inclusive of thedesign of the proposedsingle-family homes. Separateapproval of the home design and footprints shall be applied for through the Development Review/MinorDevelopment Review Application processpriorto issuanceof Building Permits. B. Approval of thisrequest shall notwaive compliance withany sections of the Zoning Ordinance and all other applicable City Ordinances in effect at the time of Building Permitissuance. C. Thisapproval is based on the existing site conditions represented on the approved TentativeTract Map. If actual conditionsvaryfrom representations, theapproved map must be changed to reflect the actual conditions. Any substantialchanges to the approved Tentative Tract Map, prior to Final Map approval, must be approved by the Director of Development Services and may requireapproval of the City Council. D. The developer is required to comply with the PowayMunicipal Code requirements that governconstruction activity and noise levels. E. Within thirty (30) days after City Council approval of the Tentative Tract Map, the applicant shall submit in writing to the City that all conditions of approval have been read and understood. F. Theproject shall take access from the private road easement off of Old Coach Road, as shown on the approved Tentative Tract Map. No road easement or other accesseasement, except the PublicRecreation Trail Easements on the approved TentativeTract Map, shall be allowed through therecordedBiological ConservationEasement. G. Prior to Final Map approval, unless other timing is indicated, the following conditions shall be complied with: Engineering) 1. Within thirty days after City Council approval of thetentative map, the applicant shall submit in writing to the City that all conditions ofapproval have been read and understood. 2. Within thirty days after City Council approval of the tentative map, the subdivider shall make a reservation for a sewer LetterofAvailability for five Equivalent Dwelling Units (EDU) and post with the City a non-refundable sewer connection fee of $3,356.00 which represents 20% of the sewerage connection fee in effect at the timetheLOA is issued. 3. Within thirty days after City Council approval of thefinal map, the subdivider shall post with the City an additional 30% sewerconnection fee of 5,034.00. 11 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 5 4. The balance of the sewer connection fees in the amount of $8,390.00, representing 50% payment, shall be paid prior to Building Permitissuance but no later than 36 months from recordation of the final map, unless otherwise granted a time extension to complete the project. Each residential lot shall pay a balance of $1,678.00. Reference is herebymade to City Ordinance No. 83, codifiedas Chapter 13.08 of thePowayMunicipal Code, as to timeextensions and for other particulars. The five EDU's are for residential purposes only. Anysewer connection, other than residential use for the lots in the subdivision, may be requiredto reserve and pay additional sewer EDU's prior to BuildingPermitissuance or prior to connection to the sewer line, whichever comes first. 5. Submittal of a final map to theCity for review and approval, and payment of map-checking fee ($1,000.00 per sheet). The finalmap shall conform to City standards and procedures, the City Subdivision Ordinance, the Subdivision Map Act, the Land Surveyors Act, theResolutionofApproval as approved by the City Council and shall be in substantial conformance with the approved tentative map. Appropriate map reviewfees shall be paid at time of submittal. 6. The applicant/developer shall cause the dedication of the following to the City: All easements and fee title conveyanceto the City of areaswithin the subdivision shall be made on the final map. All easements shallprovide closure calculations to the CityEngineer withthe final map for review and approval. a. The private street - Offer of Dedication to be made by a certificate on the final map, but would be rejected by the City. This street shall be dedicated to the City on behalfof thepublic. b. General utilityeasement for sewer and water linespurposes and access easement over the private street. c. An exclusive easement, a minimum of 20.00 feet wide for each new public water line or new public sewer line located outside a publicly dedicated street right-of-way, shall be dedicated to the City. If water and sewer linesare installed parallel with each other, the combined widthmay be reduced to 30.00 feetwide. d. Open Space and Biological ConservationEasements, the locations of whichareshown on the tentative map or subsequently recorded. e. Drainage easements, if any. The easement, a minimum of 20.00 feet wide, is needed for drainage facilities tobe maintained by the City. The City shall make a determination, during improvement plan 12 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 6 and/or final map review, as to which drainage facilities are to be City- maintained. 7. Plans for thestreet improvements toserve the project shall be submitted to the City for review and approval. Thesubmittal shall include appropriate fees for improvement plan check and inspection. The plansshall include the following: a. Streetimprovements to comply with the criteria for non-dedicated rural street standards and specifications perSections 12.20.110 and 12.20.120 of the PowayMunicipalCode. b. The private street constructed as a 28-foot-wide curb-to-curb roadway within a 42-foot right-of-way, and in substantial conformance with the improvements as depicted on the tentative map for the subdivision. Improvements shall include, but are not limited to, roadway paving, and construction of concrete curb and gutter. The pavement structural section shallbe based on a traffic index of 5.6. c. Street cul-de-sac shall be improved to a minimum roadway diameter of 76.00 feet curb-to-curb. Appropriate right-of-way shall be provided. d. The plans shall provide for pavement to be constructed in at least two lifts. Thesecond lift shall be placed after all other subdivision improvement construction is completed and building construction is substantially complete, as determined by the City's Engineering Inspector. e. Private streetlights shall be installed at all streetintersections, cul-de- sacs, and at other locations tobe determined by the City Engineer. Streetlight standards and specifications shall be subject to approval by the Cityprior to improvement plan approval. f.The applicant/developer shall bearthe full cost of designing and installing these improvements, and is not entitled to any reimbursement from the City. 8. Plans for the public water and sewer lines shall be submitted to the City for review and approval. The submittal shall include appropriate fees for improvement plan check and inspection. The plans for these improvements may be included with the street improvement plans, and shall includethe following: a. The sizeand location of the water lines as established by a water systemanalysis prepared by the City's water engineer. Fire hydrants 13 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 7 shall be located in the approximate locationshown on TTM 06-02 to the satisfaction of theCity Fire Marshal. b. Sewer mainlines and appurtenancesdesignedto City's standards and specifications. Separate sewer laterals shall be provided for each lot in the subdivision. c. The applicant/developer shall bearthe full cost of designing and installing these improvements, and is not entitled to any reimbursement from the City. 9. Execute a Standard Agreement for the Construction of Public Improvements, posting of securities (performance, payment, warranty, and monumentation) and submittal of insurance certificatesfor liability and workmen's compensation coverage. 10. Record a Private Road Construction and Maintenance Agreementfor the privateroads within the subdivision. This agreement shall be reviewed and approved as to form and content by the City Attorney prior to recordation. If there is an instrument for Covenants, Conditions, and Restrictions (CC&R), which addresses construction and maintenance of theprivate roads or accesses in thesubdivision, said CC&R shall be reviewed and approved by the City prior to recordation. 11. Record a maintenance agreement for maintenance of the Best Management Practicesdevices as required by the Standard Urban Stormwater Mitigation Plan (SUSMP) ordinance. 12. Maintenanceobligations shall be disclosed to potential buyers and recorded at the Countyof San Diego Recorder's Office at the applicant's expense. The form of disclosure shall be submitted with the final map and shall be subject to thereview and approval of the City prior to recordation of the final map. 13. Post a cash deposit with the City, in an amount equivalent to $100.00 per sheet of the final map, for the photoMylar reproduction of the recorded map. If the applicant/developer provides the City with the photo Mylar copy of therecorded final map within three months from recordation or prior to BuildingPermitissuance to the first parcel, whichever comes first, said cash deposit shall thereafter be refunded to the depositor. Otherwise, it shall be used by the City to pay for thereproduction of a photo Mylar copy. 14. Cause the dedication of general utility easement to theCity for public water and sewer lines outsidethe limits of the subdivision, if needed, toserve the subdivision. The width of the easement shall be a minimum of 20.00 feet for each utility line. 14 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 8 H. Prior to issuance of a Grading Permit, unless other timing is indicated, the applicant/subdivider shall comply withthe following conditions: 1. A grading plan for the project shall be prepared on mylar at a scale of 1" = 20', and submitted to the Development ServicesDepartment - Engineering Division for review and approval. Thegrading plan shall be prepared by a State Licensed civil engineer. As a minimum, thegrading plan shall show the following: a. All new slopes with a maximum 2:1 (horizontal to vertical) slope. Tops and toes of graded slopes shall be shown with a minimum of a five-foot setback from open space areas and property lines. Buildings shall be located at least five feet fromtops and toes of slopes, unless waived by the PlanningDivision and/or Engineering Division prior to issuance of a Grading Permit. b.Driveways, in compliance with the specifications provided in Section 17.08.170D of the Poway Municipal Code, and includingminimum structuralsections together with their elevations and grades. c. A separate erosion control plan for prevention of sediment run-off during construction. d. All utilities (proposed and existing), together with their appurtenances and associated easements. Encroachments are not permitted upon any easement without an approved Encroachment Agreement/ Permit. e. Location of all utility boxes, clearlyidentified in coordination with the respective utility companies, and approved by the City prior to any installation work. Any utility improvements that are greater than 36 inches in height will be required to be screened by landscaping. All utility boxes shall be shown on the landscape and improvement plans. 2. A soils/geological report shall be preparedby an engineer licensed by the State of California to perform such work, and shall be submitted with the grading plan. 3. A drainagestudy using the 100-year storm frequency criteria shall be submitted with the grading plan. The drainage system shall be capable of handling and disposing all surface water within the projectsite and all surface water flowing onto the project site from adjacent lands. The drainage system shall cause post-development flowvolumes fromthe project site to be equal or less than pre-development flow volumes. Said system shall include all easements required toproperly handlethe drainage. 15 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 9 4. Thegrading plan shall demonstrate the subdivision complies withthe City's Standard Urban Stormwater Mitigation Plan (SUSMP) Ordinance. 5. Documentation shall be submitted confirming that existing facility systems water, sewer, stormdrain) that will be utilizedare of adequate capacity to accommodate the proposed development. 6. Pad elevations shown on the grading plan shallnot increase by more than twofeet in height fromthe elevations shown on the approved tentative map, unless otherwise approved by the City Council. 7. The property owner shallfilewith the State Regional Water Quality Control Board a Notice of Intent (NOI) ofcoverage under thestatewide General Permit that covers storm water discharges. Proof of filing of the NOI andan assigned Waste Discharge Identification Number shall be submitted to the Development Services Department - Engineering Division prior to issuance of a Grading or Building Permit. Applications may be obtained by contacting: California Regional WaterQuality Control Board SanDiego Region 9174 Sky Park Court, Suite 100 SanDiego, CA 92123 858)467-2952 8. The property owner shall prepare a Storm Water PollutionPrevention Plan SWPPP) that effectively addresses the elimination of non-storm runoff into the storm drain system. The SWPPP shall include, butnot limited to, an effective method of hillside erosion and sediment control; a de-silting basin with a capacity of 3,600 cubic feet of storage peracre drained, or designed to remove fine silt for a 10-year, 6-hour storm event; a materialstorage site; measures to protect construction material from being exposed to storm water control; and other means of Best Management Practices to effectively eliminate pollutants from entering the storm drain system. The engineer shall certify the SWPPP prior to issuance of the Grading Permit, and providethe City with two copies of the certified SWPPP. 9. Grading securities in theform of a performance bond and cash deposit, or a letter of credit shall be posted with the City. A minimum $2,000 cash security per lot is required. 10. The applicant shall pay all applicable engineering, plan checking, permit, and inspectionfees. 11. The applicant shall submit a request for and hold a pre-construction meeting with a City Engineering Inspector. The applicant shallbe responsible that necessary individuals, such as, but not limited to, 16 of 27 February 21, 2017, Item # 3.1 Resolution No. P-07-08 Page 10 contractors, subcontractors, project civil engineer and project soils engineer must attend the pre-constructionmeeting. 12. Construction staking is to be inspected by the EngineeringInspector prior to any clearing, grubbing, or grading. As a minimum, all protectedareas as shown on the project plans are to be staked by a licensed surveyor and delineated with lathe and ribbon. A written certification from the engineer of work or a licensed surveyor shall be provided to theEngineering Inspector stating that all protected areas are staked in accordance with the approved project plans. 13. Erosion control, including de-silting basins, shall be installed and maintained from throughout construction of the project. An erosioncontrol plan shall be prepared by the project civil engineer andshall be submitted as part of the grading plan. The applicant/developer shallmake provisions to ensurepropermaintenance of all erosioncontrol devices. 14. Non-supervised or non-engineered fill is not allowed. Rockdisposalareas shall be graded in compliance with City approvedsoilsrecommendations and theapproved gradingplans. 15. Prior to rockblasting, a pre-blast survey of the surrounding properties shall be conductedtothe satisfaction of the Director of Development Services, and a Blasting Permit shall be obtained from the Engineering Division. Seismicrecordings shall be taken for all blasting. Blasting shall occur only at locations and levels approved by the Director of Development Services. Planning) 16. Prior tothe issuanceof a Grading Permit or an Administrative Clearing Permit or Final Map approval, whichever occurs first, the applicant shall mitigatethe on-site, permanent removal of 8.3 acres of Coastal Sage Scrub CSS) at the rate of 2:1, and 1.1 acres of Non—Native Grasslands at the rate of 1:1 for an overall requirement of 17.7 acres. A Biological Conservation Easement (BCE) will be placed over 17.7 acres of on-site CSS as required mitigation. The BCE shall be approved by the City Attorney, and shall be notarized and recorded withthe Countyof SanDiego at the cost of the applicant. In compliance with the HCP, the City shall re- zone the mitigation land to Open Space-Resources Management to ensure its permanent preservation. 17. Prior to the removal of any trees during the recognized nesting season for raptors, a qualified professional shall evaluate the subject tree(s) for a raptor nest(s) and report the findings in writing to the City. Should a nest or nests be located in any tree, removal shall be delayed until such time as the nest or nests have been abandoned. 17 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 11 18. TheBiological Conservation Easement and Open Space Easement shall be shown on the FinalMap. 19. Prior to the issuance of a Grading Permit, the applicant shall provide a landscape plan for all slopes and fire management zones. The appropriate landscaping plan check fee shall be submitted with the plans (the fee is based on the estimated cost of the improvements). If construction of the does not commence within 90 days of completion of the grading of any of the lots, all manufacturedslopes greater than a 5:1 slope shall be hydroseeded. Prior to applying thehydroseed, the applicant shall submit a landscape plan showing the type of hydroseed mix and method of irrigation for approval by the Director of DevelopmentServices. 20. In accordance with Condition H of the PSHCP IncidentalTake Permit, a take of active California Gnatcatcher nests, which includesharassment of the bird due to grading noise and vibrations from February 15 through July 1, is not permitted. Therefore, any grading or clearingduring thistimeframe will only be permitted subject to the followingconditions having been met to the satisfaction of the Director. The applicant is hereby advised that, during grading, if active nests are found within 500 feetof thegrading, thegrading activity shall be stopped until such time as mitigationmeasures to the satisfaction of the City and the United States Fishand Wildlife Service USFWS) are implemented. There is no guarantee that grading will be allowed to resume. 21. Beforeissuance of a Clearing/Grading Permit, if grading or clearing is to occur between February 15 and July 1, the applicant shall provide tothe Planning Division a letter from a qualified biologist retained by theapplicant, with a scope of work for the CSS habitat and Gnatcatcher Survey and a map showing all habitat areas including all CSS habitat within 500 feet of the area to be graded. The biologist shall contact the USFWStodetermine the appropriate survey methodology. The purpose of the survey is to determine ifanyactive Gnatcatcher nestsare located in the area to be cleared or graded, or if CSS habitat is within 500 feet of such area. To be considered qualified the biologist mustprovidetheCity with a copy of a valid Gnatcatcher Recovery Permit from the USFWS. The scopeof work shall explainthesurvey methodology for thebiologicalsurvey and the proposed Gnatcatcher nestmonitoring activities duringthe clearing/grading operation. 22. Shouldthesurveyshow, to the satisfaction of the Director of Development Services, that active Gnatcatcher nests are not present within the areato be graded or cleared, or within 500 feet of said area, approvalmay be granted to commence grading/clearing within the Gnatcatcher nesting seasonbetween February 15 and July 1, with appropriate monitoringduring that time. 18 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 12 23. Between February 15 and July 1 if Gnatcatchers are present within the area to be graded/cleared, orwithin 500 feet of that area, no grading will be allowedunless appropriate mitigation is completed. 24. Permanentsignage and fencing shall be placed along the open space boundary. The signage shall be placed prior to project occupancy. The signage will be installed at intervals of 100 feet. Thesigns must be corrosion resistant and a minimum size of 9 inches by 12 inches. The signage will be attached to posts at six feet in height from the ground surface. The sign must state the following: This is a Sensitive Natural Resource ProtectionArea PLEASE DO NOT DISTURB Removal of vegetation is a violation of law, and is punishable, under Section 16.56 of thePowayMunicipal Code. 25. Evidence shall be submitted tothe Director of Development Services that thepermanent fencing and signs have beenplaced to protect all Open Space Easements. Evidence shall include photographs of a sign placed on a post, and a signed statement from a California Registered Engineer or licensed surveyor, that permanent signshave been placed on the Open Space Easement boundaries in accordance with the requirements of this condition. 26. All utility poles located on-site and in theadjoining rights-of-way shall be shown on the grading plan. Existing utility poles, if any, shall be removed andutility linesplaced underground. 27. All manufactured slopes of 5:1 or greater, shall be planted and irrigated to the satisfaction of the Director of Development Services. A landscaping plan shall be submitted to thePlanningDivision for review and approval pursuant to the City of Poway Guide to LandscapeRequirements. 28. All retaining walls shall be shown on thegrading planand shall be a maximum of six feet in height. A second six-foot wall is permitted with a five-foot minimum interior separation between the walls. 29. Prior to issuance of an Administrative ClearingPermit, GradingPermit or recordation of the final map, whichever occurs first, the applicant shall obtainapprovalfrom the Director of Development Services and the Fire Marshal of a FireFuel Management Plan prepared pursuant to theCity of Poway Guide to Landscape Requirements. FireFuel Management Zones shall be shown on a non-title sheet of each FinalMap with a note discussing the requirements and responsibility of propertyowners for the maintenance of theseareas asrequired by the approved Fire Fuel 19 of 27 February 21, 2017, Item # 3.1 Resolution No. P-07-08 Page 13 Management Plan. The appropriate landscaping plan checkfee shall be submitted with the plans (the fee is based on theestimated cost of the improvements). 30. All outdoor lighting associated with the project shall be directed away from open space preserve areas. 31. With respect to culturalresources, the project has the potential to impact undiscovered cultural resources. A mitigationmeasure has been proposed to reduce this impact to below a level of significance. a. Prior to the issuance of a GradingPermit, the projectapplicant shall contract with a certified archaeologist and a Tribal Indian representative to monitor trenching, excavation, and grading activities. The monitor shall have recent experience in construction monitoring, and shall beon-site full time for all initial grading activities that disturb the upper soil layer. The monitor shallhave the authority to halt and/or redirect work in the case of a cultural resource discovery. If cultural resources are discovered as a result of monitoring, then testing/evaluation will be required and, if necessary, data recovery will be conducted. Any materials collected will require curation at a qualified institution. At the end of the monitoring period, the archaeologicalmonitors shall submit a letter report to the DirectorofDevelopmentServices detailingtheduration and results of the monitoring. Contact the Development Services Department regarding contact information for the Tribal Indian monitor. I.Compliance with the followingconditions is required prior to issuance of Building Permits: Engineering) 1. The final map for Tentative Tract Map 06-02 shall be recorded in the office of the San Diego County Recorder. 2. The project site shall be developed in accordance with the approved site plans on file in the Development Services Department and the conditions contained herein. Grading of the project shall be in substantial conformance with the approved development planand in accordance with the Uniform Building Code, City Grading Ordinance, City Storm Water Management and DischargeControl Ordinance, and Drainage and Watercourses Ordinance, the approved grading plan, theapproved soils report, and grading practices acceptabletotheCity. 3. Roughgrading of the lots is to be completedandmeet the approval of the City Inspector and shall includesubmittal of the following: 20 of 27 February 21, 2017, Item # 3.1 Resolution No. P-07-08 Page 14 a. A certification of line and grade for each lot, prepared by the engineer of work. b. Afinal soil compaction report for each lot for review and approval by the City. 4. The fire hydrants shall be installed at locationsdetermined bythe City Fire Marshal. Prior to delivery of combustible building materials, on-site water and sewersystems shall satisfactorily pass all required tests. 5. The developer is advised that, pursuant to PMC Sections 17.26.100 through 17.26.300, single-family residential development shall provide that fifteen percent of the units created shall be affordable to low-income households. Thedeveloper of for-sale housing may, in lieu of providing required inclusionary housing on-site or off-site, pay a fee to theCity in accordance with the provisions of the referenced Section. 6. A Right-of-Way Permit shall be obtainedfromtheEngineering Division of the Development Services Department for any work to be done in public street rights-of-way or City-held easements. 7. Payment of development fees to the City, unless other payee is indicated. The followingfees are for each lot, and subject tochange without further notice. The actual amounts to be paid shall be those in effect at the time of payment Water per lot: 3/4 inch 1 inch Meter 130 270 Expansion Fee 3,710 6,678* Service Line 1,430 1,430 SDCWA Capacity**4,154 6,646 SDCWA Water Treatment Capacity** $ 159 255 If a 1" meter is required due to fire sprinklers, then 3/4" expansionfees will apply. To be paid by separatecheck, payable to the SDCWA. Sewer per lot: Connection fee 1,678.00* Indirect Benefit fee 500.00 Cleanout fee 50.00 per cleanout Cleanout inspection fee =25.00 per cleanout Represents 50% payment, assuming that 20% payment was made at reservation of sewer LOA and 30% payment made within 30 days after map approval. 21 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 15 Traffic mitigation fee per lot = $ 990.00 Drainage fee per lot NA Park fee per lot 2,720.00 7. The property owner shall remit payment to theCity of the benefit charge as identified in the Reimbursement Agreement for the construction of the existing road, sewer, water, and drainage improvements. As per the terms of the Reimbursement Agreement, a five (5) percentadministrative fee, and an additional five (5) percentinterest compounded annually from the date of the execution of the agreement, shall also be paid with this amount. Fire) 8. Thefollowing shall be completed to the satisfaction of theDirector of Safety Services: a. Fire Department access for use of fire fighting equipment shall be provided to the immediate job construction site at the start of construction and maintained at all times until construction is completed. b.Prior to delivery of combustible building materials on-site, water and sewersystems shall satisfactorily pass all required tests and be connected to the public water and sewer systems. In addition, the first lift of asphalt pavingshall be in place to provide adequate, permanent access for emergency vehicles. c. Alllotsshall be serviced with one-inch water meters and a one-inch lateral. J. Compliance with the followingconditions is required prior to issuance of a Certificate of Occupancy: Engineering) 1. Street, sewer and waterimprovements, driveways, drainage facilities, slope landscaping and protection measures, and utilities shall be constructed, completed, and inspected by the Engineering Inspector. Thedriveways shall be constructed in accordance with PowayMunicipal Code, Section 17.08.170D, and its structuralsection shallbe shown on the grading plan. 2. The final pavement surface shall be free ofgouges, patches, diesel spills, or other defectsto the satisfaction of theCity Engineer prior to issuance of an Occupancy Permit, prior to acknowledgement of completion, and prior to final acceptanceof subdivision improvements. 22 of 27 February 21, 2017, Item # 3.1 Resolution No. P-07-08 Page 16 3. An adequate drainage system around each building pad capable of handling and disposing all surface water shall be provided to the satisfaction of theEngineering Inspector. 4. All damaged off-site and on-site public works facilities shall be repaired and replaced prior to exoneration of securities, to the satisfaction of the Director of Development Services. 5. The developer shall repair, to the satisfaction of the City Engineer, any and all damages tothe public and private road improvements caused by construction activity from this project. 6. Record drawings for thegradingplans, signed by the engineer of work, shall be submitted to Development Services prior to a request of occupancy, per Section 16.52.130B of the Grading Ordinance. Record drawings shall be submitted in a manner toallow theCity adequate time for review and approval prior to issuance of occupancy and release of grading securities. Planning) 7. Any oaktrees adjacent to Old Coach Road that are removed in association with the construction ofthe private road shall be relocated orreplaced with a liked-sized oak tree elsewhere along the street frontage, subject to Directorof Development Servicesapproval. 8. Install permanent signs and fencing per TTM 06-02 condition H 24, as may be deemed necessary by the Director of Development Services, to delineate the limits of theBiological ConservationEasement(s) present on the site. 9. A propertyownersassociation shallbe formed and maintained for the life of the project to ensure property maintenance. Priorto final map approval, the applicant shall submit to the City for review and approval a copy of the project CC&Rs. The CC&Rs shall at a minimum identify property improvement maintenance responsibilities. Alternatively, the applicant may join theproperty to the existing Old Coach Golf Estates HOA. 10. Theapplicant shall annex the subdivision into LMD 86-1A for maintenance of existing landscape improvements alongEspola Road. 11. Fire hydrants shall be installed in the approximatelocations shown onthe Tentative Tract Map to the satisfaction of the City Fire Marshal. Section 6: Theapproval of TentativeTract Map 06-02 expires on February 6, 2009, at 5:00 p.m. The final map conforming to this conditionally approved Tentative Tract Map shall be filed with the City so thatthe City may approvethe mapbefore thisapproval expires, unless at least 90 days prior to theexpiration of the TentativeTract Map a 23 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 17 request for a timeextension is submitted to the Development Services Department and a timeextension is subsequently granted by theCity Council. Section 7: Pursuant to Government Code Section 66020, the 90-day approval period in which the applicant may protest theimposition of any fees, dedications, reservations, or exactions imposed pursuant to this approval shall begin on February 6, 2007. PASSED, ADOPTED AND APPROVED by the CityCouncil of the City of Poway, State of California, at a regular meeting this 13th day of March, 2007. 0 / 9 II& Michael P. Cafalilla VW ATTEST: 1 Ce-4---__ L. Di ne Shea, CityClerk STATE OF CALIFORNIA ) ss. COUNTY OF SAN DIEGO ) I, L. Diane Shea, City Clerk of the City of Poway, do hereby certifythat the foregoing Resolution No. P-07-08, was duly adopted by the City Council at a meeting of said City Council held on the 13th day of March, 2007, and that it was so adopted by the followingvote: AYES: BOYACK, HIGGINSON, REXFORD, CAFAGNA NOES: EMERY ABSENT:NONE DISQUALIFIED: NONE Vet/ 1116,,c-- L. Di ne Shea, CityClerk City of Poway 24 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 18 MITIGATIONMONITORING PROGRAM GPA 06-01; ZC 06-01; SPA 89-01A; AND TTM 06-02 Section 21081.6 of the Public Resources Code requires that public agencies "adopt a reporting or monitoring program for the changes which it has adopted or made a condition of project approval in order tomitigate or avoid significant effects on the environment. Thereportingormonitoring program shall be designated to ensure compliance during project implementation". ThisMitigation Monitoring Program has been prepared in accordance with Section 21081.6 of the Public Resources Code. Non-compliance with any of these conditions, as identified by City staff or a designated monitor, shall result in issuance of a cease and desist order for all construction activities. The order shall remain in effect until compliance is assured. Non-compliancesituations, whichmay occur subsequent to project construction, will be addressed on a case-by- case basis and may be subject to penaltiesaccording to the City of Poway Municipal Code. When phasing of development has been established, it may be necessary for this MonitoringProgram tobe amended, with City approval. Topic Mitigation Measure Timing Responsibility Biology Prior to the issuance of a Grading Permit or an Prior tothe issuance Applicant Administrative Clearing Permit, the applicant shall of a Grading Permit or submit to the City for review and approval a the approval of Final Habitat Restoration and Monitoring Plan, and Map, whichever applicable review fees. These areas shall be occurs first (for placed into an Open Space Easement along with submittal other portions of the lots that are outside the of plan) project development area and outside of any Biological Conservation Easement area. The OpenSpace Easement shall be approved by the Director of Development Services, andshall be notarized and recorded with the County of San Diegoat the cost of the applicant. Install permanent signs and fencing per TTM 06- Prior to starting Applicant 02 condition H 24 as deemed necessary by the grading Director of Development Services, to delineate the limits of the Biological Conservation Easement(s) present onthe site. Thelimits of approved habitat removal shall be Prior to the issuance Applicant clearly shown on the grading plan and staked in of a GradingPermit or the field prior to commencing grading. of Final Map approval, whichever occursfirst Priorto the issuance of a Grading Permit or an Prior to the issuance Applicant Administrative Clearing Permit or Final Map of a Grading Permit or approval, whichever occurs first, the applicant the approval of Final shall mitigate the on-site, permanent removal of Map, whichever 8.3 acres of Coastal Sage Scrub (CSS) at the occurs first rate of 2:1, and 1.1 acres of Non—native 25 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 19 Grasslands at the rate of 1:1 for an overall requirementof 17.7 acres. A Biological Conservation Easement (BCE) will be placed over 17.7 acres of on-site CSS as required mitigation. The BCE shall be approvedby the Director of Development Services, and shall be notarized and recorded with the County of San Diegoat the cost of the applicant. In compliance with the HCP, the City shall re-zone the mitigation land to Open Space-Resources Management to ensure its permanent preservation. AnOpenSpace Easement must also be recorded on the remainingundeveloped portions of the property. Prior to the removal of any tree during the Prior to the removal of Applicant recognized nesting season for raptors, a qualified anytree professional shall evaluate the subject tree(s)for a raptor nest and report the findings in writingto the City. Should a nest or nests be located in any tree, removal shall be delayed until suchtime as the nest or nestshave been abandoned. In accordance with Condition H of the PSHCP Prior to the issuance Applicant Incidental Take Permit, a take of active California of a Grading Permit or Gnatcatcher nests, which includes harassment of the approval of Final the bird due to grading noiseand vibrations from Map, whichever February 15 through July 1, is not permitted. occurs first Therefore, any grading or clearing duringthis timeframe will only be permittedsubject to the following conditions having been met to the satisfaction of the Director. The applicant is herebyadvised that, during grading, if active nests are found within 500 feet of the grading, the grading activityshall be stopped until such timeas mitigation measures to the satisfaction ofthe City and the United States Fish and Wildlife Service USFWS) are implemented. There is no guarantee that grading willbe allowed to resume. Before issuance of a Clearing/Grading Permit, if Prior to and during Applicant grading or clearing is to occur between February grading 15 and July 1, the applicant shall provide to the Planning Division a letter from a qualifiedbiologist retained by the applicant, with a scope of work for the CSS habitat and Gnatcatcher Survey and a map showing all habitat areas including allCSS habitatwithin 500 feet of the area to be graded. The biologist shall contact the USFWS to determine the appropriate surveymethodology. Thepurpose of the survey is to determine if any 26 of 27 February 21, 2017, Item #3.1 Resolution No. P-07-08 Page 20 active Gnatcatcher nestsare located in the area to be cleared or graded, or if CSS habitat is within 500 feet of sucharea. To be consideredqualified, the biologist mustprovide the City with a copy of a valid Gnatcatcher Recovery Permit from the USFWS. The scope of work shall explain the survey methodology for thebiological survey and the proposed Gnatcatcher nest monitoring activitiesduring the clearing/grading operation. Should thesurveyshow, to thesatisfaction of the Director of Development Services, that active Gnatcatcher nests are not present within the area to be graded or cleared, or within 500 feet of said area, approval may be granted to commence grading/clearing withinthe Gnatcatcher nesting season betweenFebruary 15 and July 1 with appropriate monitoring during that time. If Gnatcatchers are present within thearea to be graded/cleared, or within 500 feet of that area, no grading will be allowed unless appropriate mitigation is completed. A qualified biologist is required to monitor vegetation clearing and grading when within sensitive biological resources. The biologist should also verify thelocation of construction staking Cultural Prior to the issuance of a Grading Permit, the Prior to and during Applicant Resource project applicant shall contract with a certified grading archaeologist and a Tribal Indian representative to monitor trenching, excavation, and grading activities. The monitor shall have recent experience in construction monitoring, and shallbe on-sitefulltime for all initial grading activities that disturbthe upper soil layer. The monitor shall have the authority to halt and/or redirect work in the case of a cultural resource discovery. If cultural resources are discovered as a result ofmonitoring, then testing/evaluation will be required and, if necessary, data recovery will be conducted. Any materials collected will requirecuration at a qualified institution. At the end of the monitoring period, the archaeological monitors shall submit a letter report to the Director of Development Servicesdetailingthe duration and resultsofthe monitoring. Contact the DevelopmentServices Department regarding contactinformation for the Tribal Indian monitor. 27 of 27 February 21, 2017, Item #3.1 APPROVED G1 OF POIF,y APPROVED AS AMENDED City of Poway SEE MINUTES) COUNCIL AGENDA REPORT DENIED eny REMOVEDnM CONTINUED Resolution No. DATE: February 21, 2017 TO: Honorable Mayor and Members of the City Council A(itA FROM: Robert Manis, Director ofDevelopment Services CONTACT: Jason Martin, SeniorPlanner 858-668-4658 or jmartinapo ay.orq SUBJECT: Development Review 16-018: a proposed 54 unit, affordable housing project. Summary: Villa De Vida Poway LP and Mercy Housing plan to construct an affordable housing development for individuals with developmental disabilities at 12341 Oak Knoll Road. The project site is owned by thePoway Housing Authority and it was purchased for the purpose ofaffordable housing. The project proposes 54 dwelling units and utilizes regulatoryconcessions asprovided for in State law and the Poway Municipal Code PMC). The project also involves a Disposition, Development, and Loan Agreement DDLA) between the PowayHousing Authority and Villa De Vida Poway LP, which was previously approved by the Poway Housing Authority on October 4, 2016. Recommended Action: Itis recommended that the City Council approve Development Review (DR) 16-018, subject to theconditions in theResolution (Attachment A). Discussion: The projectproponent is Villa De Vida,who would operate the facility, and Mercy Housing, who is a non-profit housing developer. The owner of thesite is the Poway Housing Authority. The site is approximately 2 net acres in size and is locatedat the southwest corner of Pomerado Road and Oak Knoll Road. The site is zoned Community Business CB) and is withinthe Affordable Housing Overlay Zone. When the Overlay Zone is being used, Residential Apartment(RA) zone development standards are used. A location map is included as Attachment B. The sitewas acquired by the Poway Housing Authority in 2011. It was purchased with Poway Redevelopment Agency housing funds, and accordingly, the site must be used for affordable housing purposes. In April 2012, the City Council placed the Affordable HousingOverlayZone on the site knowing that it would be developed with affordable housing. Thesite was identified for affordable housing in theupdate to the Housing Element of the Poway General Plan approved by City Council at a public hearing in 2013. Currently the site is occupiedby a property management business, and is also being used 1 of 21 February 21, 2017, Item # 4.1 Villa De Vida Poway February 21, 2017 Page 2 for temporary storage of vehicle inventory for Perry Ford. Both leases will be terminated before development of the project. Project Description The concept site plan is included as Attachment C, which indicates 54 units would be established within a two-story building. There would be 51 one-bedroom units (including one for the on-site manager) and 3 two-bedroom units. Allunitscould have fullkitchens, however, there will also be a staffed kitchen and community dining area for meals. Attachment D includes the first and second story floor plans. The building is oriented around an interior courtyardwhich opens up toan area on the south side of the site which overlooks Poway Creek. Thirty-two on-siteparking spaces are proposed to accommodate employees and visitors. Project occupants generally do not drive. In addition to a living environment, the facility will provide a variety of services necessary for developmentally disabledindividuals. Representativesamples of the exterior building elevations are included as Attachment E. This area of theCity does not have specific exterior design criteria. The proposed building is a Spanish Missionstyle. Affordable Housing Incentives Article V of Chapter 17.26 of the PowayMunicipalCode stipulates (as is required by State law) that affordable housing projects are entitled to "regulatory concessions" (i.e. a modification ofdevelopment standards) to be granted at the City Council's discretion as an incentive for constructing affordable housing. Thegranting of regulatory concessions has been a part of the City Council's approval of all affordable housing projects in recentyears. Based on the level of information that staff has received, the potential regulatory concessions associated with this project are specified in the followingtable. RA Zone Standard Regulatory Concession 83 parking spaces 32 parking spaces 1 carport per unit No carports Lockable storage areawithin a carport None 25-foot separation between buildings 15 feet 50-foot building setback for a building 30-foot setback from any single-family residentially zoned property Solid wall along the side and rear No wall 50 trees per acre Maximumpossible withinareas suitable for trees (i.e. not in water or sewer line easements or too close to buildings). The exact amount unknownbut willbe less than standard. On-site recreation vehicle parking None On-site amenities such as a pool and None, but the project does propose indoor children's play area common areas and enhanced outdoor areas. It should be noted that many of the regulatoryconcessions specifiedabove are justifiable 2 of 21 February 21, 2017, Item # 4.1 Villa De Vida Poway February 21, 2017 Page 3 given the intended occupants of the project. For example, the amountof on-site parking proposed is based on a parking studydone by Villa De Vida's consultant, which takes into consideration the number of anticipated employees and visitors and that occupants do not generally drive. Thestudyalsoassessed parking at a similarfacility located in another city. Regardingthe concession for no solid wall along theside (west) property line, it is not necessary for screening or as a buffer from the adjoining use, as the facility's parking area is in the west portion of the site and the outdoor areas for projectresidents is primarily within the internalcourtyard and the southerly portion of the site whichopens up to Poway Creek. The concessions for no solid wall along the rear (south) property line and for the reduced building setbackfrom 50 to 30 feet are justified since the nearestresidential uses are over 250 feet away and separated by the creek. Some degree of open fencing will likely be used for security around portions of the site perimeter. The regulatory concessions listed above are generallyconsistent with those that the City Council has approved in thepast with otheraffordable housing projects and staff believes that theoverall quality of the project is not affected. Affordable Housing OverlayZone While the site is zoned CB, it is also in the Affordable Housing Overlay Zone. The Affordable Housing Overlay Zone stipulates themaximum allowable density for this site as 30 units/acre, when developed with affordable housing. Therefore, themaximum number of units that could be allowed on the site is 60. The Housing Element of the General Plan, however, estimates that up to 54 unitscould be constructed on the site. Fifty-four unitsare proposed. NeighborhoodMeeting A Neighborhood Meeting was conducted on February 2, 2016 to discuss the project and go over the concept site plan. Approximately ten individuals, other than theproject representatives and staff, attended the meeting. Concerns regarding added traffic, parkingissues on Oak KnollRoad east of Pomerado Road, and development generally on the site were expressed. It wasexplained that traffic generated from the project would be minimal andmuchless than traffic associated with development of an allowed commercial business on the site under the CB zoning. It was also explained that the amount of on-site parking is the same as a similarfacility (i.e. where occupants don't drive) located in another city, which has been found to be adequate. It is not anticipated that this project will exacerbate any street parking issues that exist on Oak Knoll Road. It was also explained thatdevelopment on the sitecould be less obtrusive on the surrounding area than development of the site with a commercialbusiness. A second Neighborhood Meeting was held on January 19, 2017, which was attended by a similar number of individuals. Parking was discussed again. However, most ofthose that spokewere families of developmentally disabled individuals, whowere primarily interested in timing for projectconstruction and how to apply for a unit. 3 of 21 February 21, 2017, Item # 4.1 Villa De Vida Poway February 21, 2017 Page 4 Environmental Review: As required undertheCaliforniaEnvironmental Quality Act (CEQA) theproject and the DDLA betweenthePoway Housing Authority and Villa De Vida Poway LP, was determined tobe Categorically Exempt from the CEQA, as a Class 32 exemption, by theCity Council and the Poway Housing Authority on October 4, 2016 and a Notice of Exemption has beenfiled. Fiscal Impact: There is no fiscal impact associated with the development entitlements. Fiscal impacts associated with the DDLA wereaddressed in theagendareport forthat item when it was actedupon by the City Council and Housing Authority on October 4, 2016. The Authority will be contributing $500,000 to help fundthe construction of the project, aswell as contributingthe land. Public Notification: A public notice was mailed to anyinterested party that has requested notice, property owners and occupants located within 500 feet of the project site. Attachments: A. Resolution for DR B. Location/Zoning Map C. Site Plan D. Floor Plans E. Building Elevations Reviewed/Approved By: Reviewed By: Approved Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager 4 of 21 February 21, 2017, Item # 4.1 RESOLUTION NO. P-17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA APPROVING DEVELOPMENT REVIEW 16-018 ASSESSOR PARCELNUMBER 317-152-14 WHEREAS, the City Council considered Development Review (DR) 16-018; a proposed affordable housing project for individuals with developmental disabilities consisting of 54 units, a parking area, and other site improvements located onan approximate two-acre site located at the southwest corner of OakKnoll Road and Pomerado Road, in the Affordable Housing Overlayzone; and WHEREAS, on October 4, 2016, the Poway Housing Authority held a duly advertised public hearing to receive testimony from the public, both for and against, relative to a Land Disposition, Development, andLoan Agreement (DDLA) between the Poway Housing Authority and Villa De Vida Poway LP and approvedthe DDLA; and WHEREAS, on February 21, 2017, theCity Council held a duly advertisedpublic meeting to receive testimony from the public, both for and against, relative to the DR. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: Section 1: In accordance with the requirementsof the California Environmental Quality Act (CEQA) the project, and theDDLA betweenthePoway Housing Authority and Villa De Vida Poway LP, was determined to be Categorically Exempt fromthe CEQA, as a Class 32 exemption, by thePowayHousing Authority and a Notice of Exemption has beenfiled. Section 2: The findings for DR 16-018, in accordance with the Poway MunicipalCode PMC) 17.52.010 Purpose of Development Review, are made as follows: A. Theproject hasbeen designed to be architecturallycompatible with surrounding development and conformsto the site's Affordable Housing OverlayZone. Therefore, the projectrespects and recognizesthe interdependenceof land values and aestheticsto the benefit of the City. B. The project has been designedto minimizeimpacts on surrounding development by utilizing a compatible architectural design. Therefore, the proposed development respects thepublicconcerns for the aesthetics of development, and encourages the orderly and harmonious appearance of structures and property within the City. C. The granting of the DR wouldnot be materiallydetrimental to the public health, safety or welfarewithin the community sincethe proposed development will complete improvementsnecessary for the new residences. 5 of 21 ATTACHMENT A February 21, 2017, Item # 4.1 Resolution No. P-16- Page 2 D. Theproject has been designed to be consistent with nearby development in the surrounding area by utilizing a compatible architectural design. Therefore, the proposed development respects the public concernsforthe aestheticsof development. E. The project will not have an adverse effect on the aesthetics, health and safety, nor an architecturally-related impact upon adjoining properties, asthe project has been designed to be consistent withthe surrounding residential area by utilizing exterior buildingmaterials and architectural design compatible with nearby development. F. The design and improvements of the proposed development are consistent with all elements of the Poway General Plan, and theproject conforms with the provisions of the site's Affordable Housing OverlayZone. Section 3: The City Council hereby approves DR 16-018, as shown on the approved plans on file with the City, subject to the following conditions: A. The applicant shall defend, indemnify, andhold harmlessthe City, its agents, officers, and employees from any and all claims, actions, proceedings, damages, judgments, or costs, including reasonable attorney's fees, collectively the "Claims" against the City or its agents, officers, or employees, relating to the issuanceof this permit, including, but not limited to, any action toattack, set aside, void, challenge, or annulthis development approval and any environmentaldocument or decision. The City may elect to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification. In the event of such election, applicant shall pay all of the costsrelated thereto, including without limitationreasonable attorney's fees and costs. In the event of a disagreement between the City and applicant regarding litigation issues, theCity shall have the authority to control the litigation and make litigation-related decisions, including, but not limited to, settlementorother disposition of the matter. However, the applicant shallnot be required to pay or perform any settlement unless such settlement is approved by applicant. Notwithstanding the foregoing, no indemnity shallbe required for claims resulting from the exclusive grossnegligence or willful misconduct of the City. B. Thisapproval is based on the existing site conditionsrepresented on the site plan. If actual conditionsvary from representations, the site plan must be changed to reflect the actual conditions. Any substantialchanges to theapproved site plan must be approved by theDirector of Development Services and may require approval of the City Council. C. The developer is required to comply with thePoway Noise Ordinance (Chapter 8.08 PMC) requirements that govern construction activity and noise levels. 6 of 21 February 21, 2017, Item # 4.1 Resolution No. P-16- Page 3 D. Within 30 days of this approval, the applicant shall submit in writing that all conditions of approval have been read and understood. E. Prior to Grading Permitissuance, unless other timing is indicated, the following conditions shall be complied with: Engineering) 1. Applicant shall incorporate Low Impact Development (LID) design features into the site development. These shall be clearly shown and identified on the site plan andbe appropriately sized for the proposed level of development. 2. Theproject requirements for fireprotection call for theinstallation of oneor more fire hydrants and expansion of the public water systemnecessary to support the installation of the hydrants. A water system analysis is required for finaldesign of the proposed public water system expansion and shall be completedprior to the issuance of a grading permit. Applicant shall pay for the cost of preparingtheanalysis priortosubmittalofimprovement plans. 3. Submit a precise grading plan for the development prepared on a City of Poway standard sheet at a scale of 1" = 20', unless otherwise approved by the City project engineer. Submittal shall be madeto the Department of Development Services Engineering Division for review and approval. The grading design shall be 100 percent completeat the time of submittal, ready for approval and issuance of permit. Incomplete submittals willnot be accepted. All materials asrequired by Chapter 16.48 of the PMCshall be submitted. All existing and proposed easements withinthe project siteshall be shown on the grading plans. 4. Thegrading plan shall incorporate a decomposedgranite access path at the southeast corner of the parcel. The path shall provide access from Pomerado Road to Poway Creek but shall not encroach into the FEMA floodway. 5. Water Quality Control — Drainage andFlood DamagePrevention A drainage study addressingthe impacts of the 100-year storm event prepared by a registered Civil Engineer is tobe submitted and approved. Thestudy shall evaluateexisting and proposed hydrologic and hydraulic conditions to the satisfactionof the City project engineer. 6. Water Quality Control — Design and Construction The project shall complywiththeCity and Regional Water QualityControl Board stormwater requirements. The project is considered a Priority Development Project and will be subject toall City and State requirements. A Storm Water Quality Management Plan (SWQMP) prepared by a 7 of 21 February 21, 2017, Item # 4.1 Resolution No. P-16- Page 4 registered Civil Engineer is tobe submitted and approved. a. Provide two copies of an Operation & Maintenance (O&M) plan in accordance with Chapter 16.104 of the PMC, and a signed PDF version. b. Property owner shall execute an approved Storm Water Management Facilities Maintenance Agreement accepting responsibility for all structural BMP maintenance, repair and replacement as outlined in the Operations and Maintenance plan. The operation and maintenance requirements shall be binding on the land throughout the life of the project as outlined in Chapter 16.104 of the PMC. 7. Quality Control —Construction Storm Water ManagementCompliance The project proposes to disturb an area greater than one acre. Proof of coverageunder the General Permit for Discharges of Storm Water Associated withConstruction Activity (Construction General Permit, 2009- 0009-DWQ, as amended by order 2010-0014) shall be provided to theCity alongwith a copy of the Storm Water Pollution Prevention Plan (SWPPP). 8. Grading securities in the amount and form described in Chapter 16.46 of the PMC shall be posted with the City prior to grading plan approval. This willinclude a minimum cash security of$2,000 in all instances. 9. Any existing and proposed public easements shall be depicted on the grading plans. Theproposed public easement dedications shall be submittedprior to grading permit issuance. Easementsinclude, but are not limited to, the proposed water easement and the proposed drainage and utility access easement for Poway Creekmaintenance. 10. Any private improvements within any publicly held easementor right-of-way may require an encroachmentagreement as determinednecessary by the City Engineer. Allnecessary encroachmentagreements shall be approved and executedprior to grading permitissuance. 11. Following approval of the grading plans, posting of securities and fees, and receipt of fivecopies of theapproved plans, the applicant shall attend a pre- construction meeting at the Department of Development Services. The scheduling request shallbe submitted on a City standard form available fromthe City's project engineer. 12. Construction staking is to be installed and inspectedby theEngineering Inspector prior to any clearing, grubbing or grading. As applicable, provide two copiesof a written certification, signed and sealed in accordance with the Business and Professions Code, by the engineer of record stating that all protected areas have been staked in accordance with the approved 8 of 21 February 21, 2017, Item #4.1 Resolution No. P-16- Page 5 plans. 13. Improvement plansprepared on a City of Poway standard sheet at a scale of 1" = 20', unless otherwise approved by theCity project engineer, in accordance with the submittal and content requirements listed in the PMC shall be approved. Submittal shall be made to the Department of Development Services Engineering Division for review and approval. The improvement design shall be 100 percent complete at the time ofsubmittal and ready for approval. The plan shall include, at a minimum, the following features: a. A water main, including fire hydrants, to service the project. b. The abandonment of any existing utility stubsto the project site that are not utilized in this development. 14. A plat and legal description for a minimum 20' wide watereasement shall be submitted to accommodate thepublic water main on the project site. All applicablefees shall be paid at the time of submittal. 15. A plat and legal description for a minimum 15'wide easement located at the southeast cornerof the property, for drainage and utility purposes, shall be submitted to accommodate drainage access to Poway Creek from Pomerado Road. All applicable fees shall be paid at the time of submittal. 16. A stamped and signed letter from the project's engineer for the proposed energy dissipaters in the regulated floodway, which states that the improvement will result in no rise to water in the floodway, shall be submitted. A Floodplain Development Permit, which is an administrative permit issued by the City, for the work in the floodway shall be approved and issued prior to grading permit issuance. All applicablefees shall be paid by the applicant with submittal of theFloodplain Development Permit. Planning) 17. Landscape and irrigation plans shall be submittedprior to issuance of Grading Permit and approvedprior to the issuanceof the Building Permit. Theprojectsite shallbe landscaped and irrigated in compliance with the City of Poway Landscape and Irrigation Design Manual, Chapter 17.41 PMC, and/or any otherapplicable standards/policies in effect at thetime of landscape and irrigation plan checksubmittal. The landscape and irrigation plan submittal is separate from other project plan check submittals, and is made directly to the PlanningDivision. F. Prior to Building Permitissuance, the applicant is required tocomply with the following: 9 of 21 February 21, 2017, Item #4.1 Resolution No. P-16- Page 6 Engineering) 1. Thesite shall be developed in accordance with theapprovedgrading plans on file in the Development Services Department and the conditions contained herein. Grading of lots shall be in accordance with the Uniform Building Code, theCityGrading Ordinance, the approvedgrading plan, the approved soils report, and gradingpractices acceptableto the City. 2. Erosion control shall be installed and maintained by the developer from October 1 to April 30. The developer shall maintain all erosion control devices throughouttheir intended life. 3. Applicant shall obtain a Grading Permit and complete rough grading of the site. Thegrading shall meet the approvalof theEngineering Inspector and the project's geotechnical engineer. Following completion of rough grading, please submit the following: a. Threecopies of certification of line and grade for the lot, prepared by the engineer ofwork. b. Three copies of a soil compactionreport for the lot, prepared by the project's geotechnical engineer. The certification and report are subject to review and approval by the City. 4. Prior to start of any work within a City-held easement orright-of-way, a Right-of-Way Permit shall be obtained from theEngineering Division of the DevelopmentServicesDepartment. All appropriate fees shall be paid prior to permitissuance. 5. The applicant shallpay all applicable development impact fees in effect at time of permit issuance. The following is an estimate of the current applicable fees and amounts anticipated based upon 54 development units. Please note these fees are subject to change. a. Water* TBD b. Sewer** 315,144 c. Traffic 127,278 d. Parks 194,076 e. Fire Apparatus 5,192.10 f. Drainage (Poway Creek Basin) $3,240 The fee amount per meter will be provided once meter sizes have been determined. There is also a required fee to the San Diego County Water Authority tobe determined once meter sizeshavebeen determined. The feeamount for sewer has been calculated based upon development units. Once the total number of fixtures has been determined, the fee can 10 of 21 February 21, 2017, Item # 4.1 Resolution No. P-16- Page 7 be reassessed using fixture counts. Applicant shall pay thelesser of the two amounts. 6. The Public Improvement plan shall be approved. The applicant shall enter into a Standard Agreement for public improvements for the workto be done as part of thePublic Improvement plan. The applicant will be responsible for posting securities for publicimprovements in accordance with the PMC CodeChapter 16.20. Planning) 7. Applicable schoolfees in effect at thetime of Building Permit issuance shall be paid. 8. Exterior building materials and finishes shall be noted on the building plans and shall be consistent withthe color and material board on file withthe City. 9. Clearlyshow on the site plan on thebuilding plans a trash enclosure of an adequate dimension to accommodate both trash and recycled materials. G. Prior to issuance of a Certificate of Occupancy, the applicant is required to comply with thefollowing: Engineering) 1. All requirementsof the floodplain development permit shall be satisfied. 2. All existing and proposed utilities or extension of utilitiesrequired to serve the project shall be installed underground. No extensionof overhead utilities shall be permitted. 3. The drainagefacilities, driveway, slope planting measures, and all utility services shall be installed and completed by the applicant, and inspected by theEngineering Inspector for approval. All newutility services shall be placed underground. 4. An adequate drainage systemaround the new building pad capable of handling and disposing all surface water shall be provided to the satisfaction of the Engineering Inspector. 5. The applicant shall repair, to the satisfaction of the City Engineer, any and all damages to publicimprovements caused by construction activity from this project. 6. Record drawings, signed by the engineer ofwork, shall be submitted to Development Services prior to a request of occupancy, per Section 11 of 21 February 21, 2017, Item #4.1 Resolution No. P-16- Page 8 16.52.130 of the Grading Ordinance. Record drawings shall be submitted in a manner to allow theCity adequate time for review and approval prior to issuance of occupancy and release of grading securities (i.e. at least three weeksprior to a request for occupancy). All other finalreports and agreements, as outlined in Section 16.52.130 of the Grading Ordinance are to be approved. H. The following requirements shall be completed to thesatisfaction of the Director of Safety Services: 1. The applicant is required to meet all applicable PMC and California State Fire and Building Codes for this project. The applicant is encouraged to contactthe Division of Fire Prevention at(858)668-4470to set up a meeting to reviewproject requirements priortosubmitting buildingplans. 2. Prior todelivery of combustible building material on site, the first lift of asphalt pavingshall be in place to provide adequate, permanent access for emergency vehicles. The final lift ofasphalt shall not be installed until all other construction activity has been substantiallycompleted to the satisfactionof the City. 3. Fire Department access for use of firefighting equipment shall be provided tothe immediate job construction site at the start ofconstruction and maintained at all times until construction is completed. Access to each phase ofdevelopment shall be to the satisfaction of the City Engineer and City Fire Marshal. 4. Permanent accessroadways for fireapparatus shall be designated as "Fire Lanes" with appropriate signs and curb markings. 5. The buildings shall be accessible to Fire Department apparatus by way of access roadways with all-weather driving surface of not less than 20-feet of unobstructed width, with adequate roadwayturning radius capableof supportingthe imposedloads of fireapparatus having a minimum of 13'6" ofvertical clearance. This 20-foot access width is the minimum required for Fire Department emergency access. In mostcases, City Engineering standards will be morerestricting. The more restrictive standard shall apply. The Fire Chief, pursuant to the City of PMC, shall approve the road surface type. 6. Approved fireapparatus accessroadways shall be provided for every facility, building or portion of a building. Thefire apparatus accessroadway shall extend to within 150 feet of all portions of the facility and all portions of the exterior walls of the first story of the building as measured by an approved route aroundthe exterior of the buildingor facility. 12 of 21 February 21, 2017, Item #4.1 Resolution No. P-16- Page 9 7. Buildings required to install an approved fire sprinkler system shall meet PMC requirements. The building sprinkler system shall be designed to meet minimum design density at the roof per NFPA 13R requirements. Two separate plan submittals to thefire department will be required, one for the fire sprinkler design and the second for thefire service underground. 8. A water systemsanalysis will be required to establish available fire flow. The water supply mayrequireapproved improvementto include the addition of water mains and firehydrants. 9. A properly licensed contractor shallinstall an automaticfire alarmsystem to approved standards. System shall be completely monitored by a UL listed central station alarm company or proprietary remotestation. 10. A metalsign with raised letters at least one inch (25 mm) in size shall be mounted on all fire department connections serving automatic sprinklers, standpipes or fire pump connections. Such signs shall read: AUTOMATIC SPRINKLERS or STANDPIPES or TEST CONNECTION or a combination thereof as applicable. Where thefire department connection does not serve the entire building, a sign shall be provided indicating the portions of the building served. 11. A `Knox' Security Key Boxshall be required for each building at a location determined by the City Fire Marshal. 12. Roofcovering shall be fire retardant as per Section 15.04.050 of the PMC, and City of Poway Ordinance No. 64and its amended Ordinance No. 526. 13. Buildings shall display the approvednumbers and/or addresses in a location plainly visible and legible from the street or roadway fronting the property from either direction of approach. Each building address shall also be displayed on theroof in a mannersatisfactory to the Director of Safety Services, and meeting Sheriff Department-ASTREA criteria. 14. Smoke detectors shall be installed in all bedrooms and adjoining hallways. The smokedetectors shall be hard-wired, with a battery backup, and shall be wired in such a manner that if one detector activates, all detectors activate. 15. Carbon monoxide detectors shall be installed in hallways adjoining bedrooms, both in the proposed addition and existing residence. The carbonmonoxidedetectors shall behard-wired, with a battery backup, and shall be wired in such a manner that if one detector activates, all detectors activate. 13 of 21 February 21, 2017, Item # 4.1 Resolution No. P-16- Page 10 Section 5: The approval of DR 16-018 shall expire on February 21, 2019, at 5:00 p.m., unless prior to thattime a Building Permit has beenissued and construction has commenced on the property. Section 6: The parties are hereby informed that the time withinwhich judicial review of this decisionmust be sought is governed by Section 1094.6 of the CaliforniaCode of Civil Procedure. PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway at a regular meetingthis 21stday of February 2017. Steve Vaus, Mayor ATTEST: NancyNeufeld, CMC, City Clerk STATE OF CALIFORNIA ) ss COUNTY OF SAN DIEGO ) 14 of 21 February 21, 2017, Item # 4.1 Resolution No. P-16- Page 11 I, CityClerk of the City of Poway, do hereby certify under penalty of perjury that the foregoing Resolution No. P-17- was dulyadopted by the City Council at a meeting of said City Council held on the21st day of February 2017, and that it wasso adopted by the following vote: AYES: NOES: ABSENT: DISQUALIFIED: Nancy Neufeld, CMC, City Clerk 15 of 21 February 21, 2017, Item # 4.1 m eau IIZ e co RR-A emu low, _iiiiiillilid i, R. imaiffew • 4et II 1 1 r 1 I Subject Location:I licill ri1II : 12341 Oak Knoll Road ii I i IIP R ' NB RS-1 Fill A, Ell altillelli WI) Ills 4* III Al was /I 0 \-`) - R4sir oports. la alissamo All ii : ; A 2, -° I°. NS o, 41flha . a111Ia OS-RM Ir CITY OF POWAY I:, :::_, Zoning / Location Map cif_ . ''' c.,,,, 47u 4 , Item: Villa De Vida 0 125 250 500 m—"". Feet 16 of 21 ATTACHMENT B February 21, 2017, Item # 4.1 1 O FRE DEPARTMENTNOTTS RODRIGUEZ ASSOCIATES !L.: 1, I 7 E. ARCHITECTS&PLANNERS,INC IN) t'r"`"""I"` '.-.1.*::4 .,.. - It 43611morm itaistroatowa.im tem itaateseg a A T.:!.' '1'.'0"OAK KNOLL ROAD NIXV',"4 To t7+TT1'la`...171-1.7,Z".*:r,if-....., e,I RESIDENTIAL DEVELOPMENT PROPOSAL le i'...ri ,,-4,-.2 %- Plit,.I I NINCJECI ontatioriots 4:14.,r314, ,.... .4. i„...- -------0--- -.,. .,,,. .„ 1 , VET.' I VC T I.*.• •VcIUTn tvrr U,E • V-' I 1 I x i.r.,.4 C019.1P'a..,CI.I,AC.11.111*.•.0 til ''4 CliffreC:' i I I 4•I.I.II.it...4-IT 3 1 I ' ct-..-- - 4 :-.. '4._(.." -1----CC., .. e , ,4 i i . I 1 Mit ANZRES41 '•• I WIT MON ,4 A, 4' I-t I e AMi.v:e.' 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NAL : . 7..- 1 iyt it nlw i i 11 1 AA Al5 4 s•' I7 777 7K if ail Xuh, w. 0 S. a.. prolli4,l" ' g 1,.., v4.. .. v,„ i s t i{ 4 i; f it 1111:•:: 111',.-.- 1' aa- i,. fij 4 3 -! ( fr t t il v F „ f 1 F i Sri . i Z iI F 2 , 14111PRV' te. ''' v- i *.. ojtA' 11:' ' 1. 1 '. = 1 0” i." , J, g 17., t, ti ?..; i ' s,.., 1, r, . -- , S t4- — La 20 of 21 ATTACHMENT E February 21, 2017, Item # 4. 1 RODRIGUEZ ASSOCIATES 11K3rARCHITECTS&PLANNERS,INC :1a 1'ANOCRORILL9lOOLSONINORCAMI RN AWN,INNIANNAI g, 0 11 AO qK3 v fif:::::::::::::.:..:..: ..:........::::::::::::::,,;,..,: ,..___T =- , • - - il3-,' -........... iiii:,....,,i,p,.... ..,i- -iiiiillii.. iiiii:T:ifit.::7::.,..ii..1"..".."- Ir'' .:: :: . r 7 '. 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At,"4"\\MI, . , 'ill& - -., . .rSIZ*-:,--.: ,,.. n•-•- -,--2,,,,-, l'11,:-"oS F,, A:,;-:_ Doi, i, ll ill iditil Liitil 1i 1 i Lim Bil ,iii oil] LI r a ' ill Lir*II b rAi) -- 2.:',1„ L':'.... 1 .';s--''-_!-:7---; ,•--•21,..;. 1,.....1:4='-'S-•:,..,,l'-...,--_.,_.,-.•:...-.......is tU X! TYPICALPATIOS&BALCONIES APARTMENTS EXERCISE ROOM 3 111%)VILLA. DE VIDA a POWAY - CALIFORNIA IIla13rCDr mercy HOUSING C.d.:,PA SiHA1011CICIMOIKORIONNONSCAR06Isanatursissmourtaam IV1CHARACTERSKETCH1g IL 150 II3OCT17,2016 I SHEET 0 I CS 3 !IfIENMU, I met J 1— 1 IIVie DESIGN SUBMITTAL PLANS 10-27-2016 APPROVED G PPow, City of Poway APPROVED AS AMENDED SEE MINUTES) 1.1"IF COUNCIL AGENDA REPORT DENIED nv THE cn y REMOVED CONTINUED RESOLUTION NO. DATE: February 21, 2017 TO: HonorableMayor and Members of the City Council FROM: Robert Manis, Director of Development Services f44 CONTACT: ChristinePawlik, Conservation Administrato 858) 668-4605, cpawlik(cpoway.orq SUBJECT: Award of Contract for theCarport Mounted Photovoltaic System — PCPA/PUSD ParkingLot, Bid No. 17-008 Summary: In April 2016, the City Council set asidefundingto pursue energy efficient systems to reduce energy costs at City facilities. The installation of a carport mounted photovoltaic PV) system near the Poway Center for the Performing Arts (PCPA) would produce renewableenergyto offset theelectricalchargesat the PCPA. The PCPA isa joint-use facility between the City and Poway Unified School District (PUSD). PUSD ownsthe parking lot property and its permission is neededbefore the installation of the PV system can occur. Separatefromthis item, the City and PUSD are currentlynegotiating theterms underwhich such permission can be granted. Recommended Action: It is recommended that City Council: 1. Awardthe project toBaker Electric, Inc. for the design and construction of a carport mounted PV system to be located in theparking lot west of thePCPA and north of Titan Way. This award is subject to PUSD approvingthe City's use of the parking lot for such purpose, for theterm of thePPA (25 years). 2. Appropriate $8,000 fromcapital facilitiesimprovement fund, 0106-8912, for fees to SDG&E including but not limited to a generation output meter, system upgrades, and application fees. 3. Authorize the City Managertoexecute a PPA in a form satisfactory to theCity Attorney and subject to PUSD approving the City's use of the parking lot. Discussion: During the January 28, 2016, City Council workshop, staff presented energy efficient options and received Council feedback. Council support for energy efficient projects was confirmed on April 19. With assistance from a consultant, staff beganto explore multiple optionsto move the City towards the goal of reducing energy costs. Staff compiled a list of City facilities with thehighest electricity costs to determine the optimal choice for each site. During the exploration phase, the PCPA wasdetermined to 1 of 3 February 21, 2017, Item #4 Award of Contract for the Carport Mounted Photovoltaic System — PCPA/PUSD Parking Lot February 21, 2017 Page 2 be the second largest energy consumer. This PV systemwill supply most of the electricity necessary to operate the facility. This solution also allows for theaddition of other energy efficient technologies in the future. Building a PV array in the form of a carport connecting to the PCPA electrical meter allows for the generation of large amounts of energyat the site that can be transferreddirectly to PCPA electric bills. Overgeneration during daylight hours will be credited back to the PCPA through bill credits. SDG&E's RenewableEnergy Self-Generation Bill Credit Transfer (RES-BCT) tariff allows for bill credits on up to50 accountswithin theCity for the overgeneration of renewable energy. A request for bids (RFB) was issued and evaluated for a carport PV array in theparking lot. The RFB required submission of two (2) pricing options: the first option is for a traditional design-build project with the City responsible for payment to the contractorfor the PV system that would be ownedby the City; thesecond for the construction of a PV system by a vendor, whowould then sell the generatedpowerto the City at a reduced price for a fixedterm through a PPA. A PPA is a financialarrangementwhereby the contractor designs, finances, installs, owns, and maintains the PV system at little to no cost to the customer. The customer then purchases the system's electricity from the contractor. This arrangement allowsthe customer to receive stable, low-cost electricity while the contractor acquirestax credits and income from the sale of electricity generation. Bids were opened on November 3, 2016. The Cityreceived the following three bids: Company System Cash Price 25 Year PPA Leveled Cost Size (kW Price ($/kWh) of Energy DC) kWh) Baker Electric, Inc.693.75 2,238,561.00 0.1029 0.137 Sunworks United, Inc. 592.05 1,650,000.00 0.1375 0.151 Borrego Solar 823.50 2,477,675.00 0.1220 0.163 Systems, Inc. While the opportunityfor savings with the traditional design-build option was determined to be slightly better than a PPA, the risk of an SDG&E tariff escalation, lack of performance guarantee, and operating and maintenance costs led to the determination that thePPA optionprovidedthe largest returnon investment with less risk. Under the proposedPPA, the City must purchase all energy produced by the PV system and the contractor provides guaranteed energy production. Thesystem is not expected to generate 100% of the PCPA's energy needs, so the City will still need to purchase some energy from SDG&E as well as pay taxes, fees, and nonbypassable charges. The perkilowatthourly rate is establishedatthebeginning of the contract and will escalate at a rate of 3% each year over the 25-year term of the PPA. The City would have the option 2 of 3 February 21, 2017, Item # Award of Contract for the Carport Mounted Photovoltaic System — PCPA/PUSD Parking Lot February 21, 2017 Page 3 to purchase the system at a future date. Because thePCPA isa joint-use facility, and because PUSD owns the parking lot on which the PV system is proposed to be installed, the City expects to sharesome portion of the electricity cost savings with PUSD. The mechanism for such sharing is still being discussed, as is theproportion of the shared savings. Staff may needto return to Council at a future date to obtain approval of an agreement regarding cost savings. The contract time for this project is estimated at 235 working days. Using a PPA, the City's estimated costs are $8,000 for SDG&E fees and equipment modifications. Design is scheduled to be completed in early May 2017. Construction is scheduled from June to August 2017, during the PUSD summer recess, with final commissioning in November 2017. Environmental Review: The project, which involves the award of a design/build contract and construction, is exempt from the provisionsof the California Environmental Quality Act (CEQA), pursuant to Section 15303 of the CEQA Guidelines, in that it involves limited new construction of accessory structures (i.e. solar shade canopies whichalsoserve as carports) in a developed parkinglot. Fiscal Impact: Approval of staff recommendationauthorizes the appropriation of$8,000 from thecapital facilities improvement fund (0106-8912) to the Carport Mounted Photovoltaic System — PCPA/PUSDParking Lot projectaccount. The estimated combined City and PUSD SDG&E electric bill savings will be $125,804 annually, based uponbills and tariffs for the2015 calendaryear. The division of City and PUSD savings has yet tobe determined. Public Notification: Baker Electric, Inc., 1298 Pacific OaksPlace, Escondido, CA 92029 Attachments: None. Reviewed/Approved By: Reviewed By: Approved B : CY1( Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager 3 of 3 February 21, 2017, Item #1Y2 Gof PoW y COU NCity AoGf E P o DwA a y R EPORT APPROVED DENIED APPROVED AS AMENDED El REMOVED( SEE MINUTES) o CONTINUED RESOLUTION NO. DATE: February 21, 2017 TO: HonorableMayor and Members of theCity Council FROM: Robert Manis, Director of Development Services* CONTACT: Christine Pawlik, Conservation Administrator858) 668-4605, cpawlik@poway.org SUBJECT: Award of Contract for theGround Mounted Photovoltaic System — Fire Station #3, Bid No. 17-010 Summary: In April 2016, the City Council set aside fundingto pursue energy efficient systems to reduce energy costs at City facilities. Theinstallation of a groundmounted photovoltaic PV) system at Fire Station #3 would produce renewable energy to offsetthe electrical charges at City facilities. Recommended Action: It is recommended that CityCouncil: 1. Awardthe project to Borrego Solar Systems, Inc. in the form of a powerpurchase agreement (PPA)for the design and construction of a ground mounted PV system to belocated on City owned, undeveloped property west of Fire Station #3 and south of Ted Williams Parkway for the term of the PPA (25 years). 2. Appropriate $177,000 from capital facilities improvement fund, 0106-8912, 158,000 for feesto SDG&E including butnot limited to removal and installation of a transformer, a generationoutputmeter, system upgrades, and application fees and $19,000 for permitting. 3. Authorize the City Manager to execute the PPA and associated lease agreement betweenthe City and Borrego Solar Systems, Inc. in a form acceptable to the City Attorney. Discussion: During the January 28, 2016, City Council workshop, staff presented energy efficient options and receivedCouncil feedback. Council support for energy efficient projectswas confirmed on April 19. With assistance from a consultant, staff began to explore options to move the City towards thegoal of reducing electricity costs. Staff compiled a list of City facilities with the highest electricity costs to determine the optimal choice for each site. During the exploration phase, it was discovered that a Citywidesolutionwhich incorporates distributed savings throughout theCity is the most 1 of 4 February 21, 2017, Item # Award of Contract for the Ground Mounted Photovoltaic System — Fire Station #3 February 21, 2017 Page 2 efficient solution and allows for the addition of other energy efficienttechnologies in the future. Building a PV array in the form of a field on undeveloped land allows for thegeneration of large amounts of energy at the site that can be transferred directly to Fire Station #3 electric bills. Overgeneration during daylight hourswill be creditedback to Fire Station 3 and other City facilities through bill credits. SDG&E's RenewableEnergy Self- Generation Bill Credit Transfer(RES-BCT)tariff allows for bill credits onup to 50 accounts withinthe City for the overgeneration of renewable energy. A request for bids (RFB) was issued and evaluated for the design and build of a PV array on the undeveloped City owned land west of Fire Station #3 and south of Ted Williams Parkway. The RFB required submission of two (2) pricing options: the first option is for a traditional design-build projectwith the City responsible for payment to the contractor for the PV system that would be owned by the City; the second for thedesign-build of a PV system by a contractor, who would then sellthe generated power to the City at a reduced price for a fixed term through a PPA. A PPA is a financial arrangementwhereby the contractor designs, finances, installs, owns, and maintains the PV system at little to no cost to thecustomer. The customer thenpurchases the system's electricity fromthe contractor. This arrangement allowsthe customer to receive stable, low-cost electricity whilethe contractor acquires tax credits and income from the sale of electricity generation. Bids were opened on December 22, 2016. The Cityreceived the following three bids: Company System Cash Price 25 Year PPA Leveled Cost Size (kW Price of Energy DC) kWh) kWh) Borrego Solar 1,252.35 $2,122,110.64 0.0755 0.0959 Systems, Inc. NRG Solar LLC/Baker 1,222.20 $2,698,272.00 0.0852 Unknown Electric, Inc. T and M Solar, Inc. 1,300.00 $2,306,642.00 0.09 Unknown Borrego Solar Systems, Inc. was the low bidder under both cash and PPA options. PerCaliforniaPublic Contract Code 20170, bidders are required to obtain and include with their bids a bid securitypayable tothe awarding authority. T and M Solar Inc., did notprovide a bid security. Tand M Solaralso didnot list subcontractorsthat will performthe work on this project as required by the California Public Contract Code, Code Section 4104 (a) (1). Due to the conflict with Sections 20170 and 4104of the California Public Contract Code, the bid from T and M Solarwas deemed unresponsive. The RFB required that the PV system connect to an existingCity billed meter and be compliant with SDG&E's RES-BCT tariffs. Baker Electricproposed the PV system 2 of 4 February 21, 2017, Item # ''7/3 Award of Contract for the Ground Mounted Photovoltaic System — Fire Station #3 February 21, 2017 Page 3 connect to an SDG&E meter, which is not allowed in the RES-BCT tariff. Due to the conflict with the RFB requirements and the RES-BCT tariff, the bid fromBakerElectric was deemed unresponsive. Whilethe opportunity for savings with the traditional design-build option wasdetermined to be slightly better than a PPA, the risk of an SDG&E tariff escalation, lack of performance guarantee, and operating and maintenance costs led to the determination that the PPA optionprovidedthelargest return on investment with lessrisk. Under the proposed PPA, the City mustpurchase all energyproduced by the PV system and the contractor provides guaranteedenergy production. The system is expected to overgenerate the electrical needs of Fire Station #3. The overgeneration at Fire Station 3 will be transferredthrough bill credits to other sites ownedbytheCity. The City will still need to pay SDG&E for taxes, fees, and nonbypassable charges at Fire Station #3. The per kilowatthourly rate is establishedat thebeginning of the contract and will escalate at a rate of 3% each year over the 25-year term of the PPA. The City would have the option topurchasethe system at a future date. The contracttime for thisproject is estimated at 350 working days. Using a PPA, the City's estimated costs are $177,000 for SDG&E fees, equipment modifications, and permitting. Design and environmental review is scheduledto be complete in early June 2017 and a Conditional Use Permit(CUP)for the project will be submitted for City Council approval. Construction is scheduled to be complete in December 2017 and final commissioning in January 2018. Environmental Review: Theaward of a design/build contract is not subject to the CaliforniaEnvironmental Quality Act. Implementation of the project requires subsequent approval of a CUP and an environmental assessment, whichwill occur withthe design of the PV system, prior to CityCouncil approval. FiscalImpact: Approval of staff recommendation authorizes the appropriation of $177,000 from the capital facilities improvement fund (0106-8912) totheGround Mounted Photovoltaic System — Fire Station #3 projectaccount. The first-year production for the PV system is estimated at $455,022, based on current electrical bills and tariffs, which can be applied to Fire Station #3 and additional City facilitiesto reduce electrical bills. Public Notification: Borrego Solar Systems, Inc., 5005 TexasStreet, Suite400, San Diego, CA 92108 Attachments: 3 of 4 February 21, 2017, Item #1.13 Award of Contract for the Ground Mounted Photovoltaic System — Fire Station #3 February 21, 2017 Page 4 None. Reviewed/Approved By: Reviewed By: Approved B • 11°166k- Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager 4 of 4 February 21, 2017, Item # ' J G.{ of CI- APPROVED City of Poway APPROVED AS AMENDED SEE MINUTES) COUNCIL AGENDA REPORT DENIED 4 C'ry IN THE CCD C REMOVED CONTINUED RESOLUTION NO. DATE: February 21, 2017 TO: Honorable Mayor and Members of theCity Council FROM: Robert Manis, Director of Development Services (/ CONTACT: Christine Pawlik, Conservation Administrator 858) 668-4605, cpawlik(a7poway.org i SUBJECT: Memorandum of Understanding BetweenCity of Poway and PowayUnifiedSchool District Summary: In April 2016, Council set asidefunding for energy efficient systems to reduce costs at City facilities. The Memorandum of Understanding (MOU) between theCity of Poway and the PowayUnified SchoolDistrict (PUSD) allows for the design and construction of a carport mounted photovoltaic (PV) system on PUSD-owned property to offset electrical charges at the Poway Center for Performing Arts (PCPA). Recommended Action: It is recommended that the City Council authorizethe City Manager to execute an MOU between theCityand PUSD in a form satisfactory to the City Attorney. Discussion: During a Council workshop in April, 2016, theCity Council expressed an interest in pursuing alternative energy projects as a way to generate savings in the City's operating budget. A comprehensive review of the City's energy costsidentified twosites as most desirable for a PV system. The PCPA is one of the City's biggestenergy users, does not currently have a PVsystem, has a large area of land (parking lot) available, and a PV system would be mutuallybeneficial to both the City and PUSD, making it a logical choice for a PV system. Currently, the City and PUSD share the use and expense of thePCPA and the associated parking area located west of the PCPA and north of Titan Way. A Joint-Use Agreement JUA) between the City and PUSD divides utility (gas and electricity) costs at the PCPA with the City paying 65% and PUSD paying 35%. This percentage is based on historical use of the facility. The City solicited bids to design andbuild a carport mounted PV system in the PCPA parking lot. TheCity, with the help of a consultant who specializes in evaluating PV systems, conducted an economic analysis of the bids and identified the bid that provides the highest benefit per solar kilowatt hour. Under the preferred bid, the City would enter into a power purchase agreement (PPA) with the contractor. The contractor would own 1 of 6 February 21, 2017, Item #1I Memorandum ofUnderstanding BetweenCity of Poway and Poway Unified School District February 21, 2017 Page 2 and maintain the system (with an option for the City to purchasethe system at a future date). The PV systemwould producerenewableenergy to offset electricity costs at the PCPA. During the 2015 calendar year, electrical charges totaled $154,885 (PUSD paid 54,210 and the City paid $100,675). The PV system could result in approximately 125,804 of savings per year. Because PUSD owns the parking lot, the City needs PUSD approval to construct and maintain a PV system in the lot. In exchangefor such approval, staffrecommends PUSD receive a portion of the savings expected to be generated by the PV system. The existing JUA is currentlyunder review for comprehensive amendment, but untilsuch time as the amendment can be approved, the MOU shall setforth the terms and understanding between the City and PUSD for the PV system. Timingfor the PV system at PCPA is critical and cannotwait for the more comprehensive update of the JUA. The window of opportunity for construction is summer 2017 and if the window is missed, the bid process must start over again. Ultimately, the MOU terms would be incorporated into the JUA Amendment. Staff has reached a tentative agreement for the terms of the MOU withPUSD subject to Council and PUSD Board approval. The PUSD Board agreed to authorize the Superintendent to approve the MOU and amend the JUA, accordingly. The terms stipulatethat the PUSD portion of the electricalcharges at the PCPA will be reduced from 35% to zero in exchange for PUSDallowing the City to install the PV system in the parking lot. The City shall be responsiblefor all electricalcharges at the PCPA andwill also receive all bill creditsgenerated by the PV system. The PV system will not generate all of the electricity necessary to operate the PCPA. Based on expectedproduction and the 2015 calendar year charges, the City would pay approximately $29,081, a savings of 71,594. PUSD will still pay its proportionate share of thegas bill at thePCPA. Staff is seekingCouncil authorization for the City Manager to execute an MOU in a form satisfactory to the City Attorney. For the carport mounted PV system to be constructed duringthe 2017 PUSD summer recess, an agreement must be reached as soon as possible. Arecommendation to award the design and construction of the PV system and enter into a PPA will be presented to CityCouncilunder a separateagenda item. Environmental Review: This item is not subject to CaliforniaEnvironmentalQuality Act review. Fiscal Impact: Approval of this item will relieve PUSD offinancialobligations for the electrical bills at the PCPA and places the responsibility for costs and benefits of thePV systemsolely on the City. Although the City will pay theentire electrical bill, the amount to be paid is estimated to be significantly lower thanbefore the PV system. 2 of 6 February 21, 2017, Item #'y r Memorandum of Understanding Between City of Poway and PowayUnifiedSchool District February 21, 2017 Page 3 The associatedAward of Contract for the Carport Mounted Photovoltaic System — PCPA/PUSDParking Lot, Bid No. 17-008 will generatesignificant electrical savings at the PCPA for both the City and PUSD. Fiscal impact will be evaluated with the Council action to award the contract. Public Notification: Poway Unified SchoolDistrict via email. Attachments: A. Memorandum of Understanding. Reviewed/Approved By: Reviewed By: Approv-d By: i i jr Wendy Kaserman Morgan Foley Tina M. White Assistant City Manager City Attorney City Manager 3 of 6 February 21, 2017, Item # MEMORANDUM OF UNDERSTANDING Between City of Poway 13325 Civic Center Drive Poway, CA 92064 and Poway Unified School District.* 15250 Avenue of e San Diego, 92128 itiOY wok This Memorandum of Understanding (the "MOU") sets forth t m ms and understanding betweenthe CITY of Poway(the "CITY") and the Poway Unified School District(the "PUSD") until such time as the CITY and PUSD amend the Joint-Use Agreement (the "JUA") at the Poway Center for Performing Arts (the PCPA"), specifically for supplemental use of the shared parking lot located west of the PCPA, north of Titan Way. Background: Currently,the CITY and PUSD share the use and expenses of the PCPA and the associated parking area as set forth in that certain JUA byand between the City and PUSD,dated May 22, 1990,and modified March 16, 2016. Theland containing the PCPA and parking lot is owned by PUSD whilethe PCPA building is owned by the CITY. The electric meter attached to the PCPA is the CITY's meter. The CITY has received bid proposals to build a carport mounted photovoltaic (PV) system in the parking lot to offsetelectricity costs at the PCPA. Construction for the ssystem is scheduled to occur during the PUSD summer 2017 recess. Purpose: The CITY wishes to amend the JUA with PUSD in an effort to install and maintain a carport mounted photovoltaic("PV")system in the PUSD parking lot. The collaboration will provide mutualbenefit to both parties by providing covered parking and monetary savings through renewable energy generation and use at the PCPA facility. Under the current JUA,the CITY is required to pay 65% and PUSD is required to pay 35% of utility (electrical and gas) charges for the PCPA. In exchange for allowing the CITY to use PUSD's parking area, the PUSD cost share of the PCPA electrical charges only will be reduced to zero for the life of the PV system.The CITY's commodity electrical charges at the PCPA would be offset by the PV system's energy generation. The estimated useful life of the PV system is 25 years. Page 1 of 3 4 of 6 Attachment A February 21, 2017 Item # 4.4 Memorandum of Understanding Between City of Poway and Poway Unified School District February 21, 2017 Page 2 PUSD willgrant an easement to the City to allow for construction and maintenance of the PV system, if necessary. PUSD will retain access to the City owned parking lot south of Titan Way. The City will continue to provide routine maintenance and scheduled sealing and striping of the City lot. Funding: Funding for the construction, permits, environmental, and Department of State Architect approvals, commissioning, interconnection,and maintenance for the PV system shall be the sole responsibility of the CITY. Subject to approval by the Poway City Council,the CITY will enter,into a power purchase agreement the "PPA") with the successful bidder as determined through a CITY issued request for bids, with an option for the CITY to purchase the system at a future date The amended JUA will include terms that stipulate that the CITY shall be responsible for all electrical charges at the PCPA and will also receive all bill creditsgenerated by the PV system. If the CITY decides to purchase the system,the terms of this MOU and consequentlythe amended JUA shall be evaluated and possibly modified by mutual agreement betweenthe CITY and PUSD. Duration: This MOU is for an indefinite period of time but in no even -rthan 25 years. It may be modified by mutual consent of authorized officials from the CITY and PUS Milkhis MOU shall become effective upon signature by the authorized officials from the CITY and PUSD an.14'• ill remain in effect until modified by mutual consent of the parties,terminated by one oft 0 rties, or the terms and conditions of this MOU are incorporated into any rrendment to the JUA.`` kk. n %absence of mutualagreement by the authorizedofficials fromthe CITY andPUSD,this MOU shall terminate at the end of the estimated 25-year PV system life. The CITY and PUSD shall continue to evaluate, negotiate,and finalize theterms of the JUA to include the PV system in the PCPA parkin yarea described in this MOU. Contact information: . City of Poway Tina White City Manager 13325 Civic Center[Yrive.. Poway,CA 92064 858) 668-4501 Poway Unified School District Superintendent 15250 Avenue of Science San Diego, CA 92128 858) 521-2800 Page 2 of 3 5 of 6 February 21, 2017 Item # 4.4 Memorandum of Understanding Between City of Poway and Poway Unified School District February 21, 2017 Page 3 City of Poway, Tina White,City Manager Date z w -. Poway Unified School District 4,,,,, Date r 4. V4A 40i' ink iggy taffigr Page 3 of 3 6 of 6 February 21, 2017 Item # 4.4