Item 1.4 - Acceptance of City Facilities Roofing 2016/17, Bid No. 17-004City of Poway
COUNCIL AGENDA REPORT
APPROVED
APPROVED AS AMENDED ❑
(SEE MINUTES)
DENIED ❑
REMOVED ❑
CONTINUED
RESOLUTION NO.
DATE: May 2, 2017
TO: Honorable Mayor and Members of the City Council ((��
FROM: Michael Obermiller, P.E., Director of Public Works --1LI
CONTACT: Eric Heidemann, Interim Assistant Director of Public Works4
eheidemann@poway.org.
SUBJECT: Acceptance of City Facilities Roofing 2016/2017,
Bid No. 17-004
Summary:
This project consisted of re -roofing the Sheriff's substation and a restroom located at
Lake Poway. The project included removal and replacement of the roof material, fascia,
flashing and sheathing. The buildings had a total combined roof area of approximately
16,115 square feet.
Recommended Action:
It is recommended that the City Council:
1. Accept the City Facilities Roofing 2016/2017, Bid No. 17-004, as complete;
2. Authorize the City Clerk to file and record the Notice of Completion;
3. Authorize the release of the retention in the amount of $9,606.08, 45 days after
City Council acceptance;
4. Release the Philadelphia Indemnity Insurance Company Bond for Material and
Labor in the amount of $170,537.00; and
5. Retain the Philadelphia Indemnity Insurance Company Bond for Faithful
Performance for a period of one year.
Discussion:
On October 4, 2016, the City Council awarded the bid for City Facilities Roofing
2016/2017, Bid No. 17-004, to Chambers Inc. dba Roof Construction in the amount of
$170,537.00. Three change orders, for a total of $21,584.72, were processed and
twelve rain days were added to the project. The change orders included the
replacement of an aging boiler with its corresponding base in order to maintain
warranty integrity, replacing a portion of support rafters that were cracked and
damaged, and retrofitting of drains due to stripped bolts. The change orders brought
the final cost of the contract to $192,121.72.
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Acceptance of City Facilities Roofing
May 2, 2017
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The notice to proceed was issued on November 23, 2016, the final date of completion
was February 3, 2017.
Staff finds the project to be complete in accordance with the standards and specifications
of the contract.
Environmental Review:
This item is not subject to California Environmental Quality Act review.
Fiscal Impact:
Sufficient funds are available in the Fiscal Year 2016 -17 Capital Facilities Replacement,
account 3501 B -1 000P -4120, for the release of retention.
Public Notification:
A copy of this report was sent to Chambers Inc. dba Roof Construction.
Reviewed /Approved By: Reviewed By:
Wendy Kaserman
Assistant City Manager
Morgan Foley
City Attorney
Approved By:
Tina M. White
City Manager
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