Item 1.5 - Acceptance of General Maintenance and Repair – Windows, Bid No. 17-006City of Poway
COUNCIL AGENDA REPORT
DATE: May 2, 2017
TO:
APPROVED •
APPROVED AS AMENDED El
(SEE MINUTES)
DENIED ❑
REMOVED ❑
CONTINUED
RESOLUTION NO.
Honorable Mayor and Members of the City Council
FROM: Mike Obermiller, P.E., Direct Public Works
mobermiller@poway.org
CONTACT: Eric Heidemann, Interim Assistant Director of Public Works
eheidemann@poway.org
SUBJECT: Acceptance of General Maintenance and Repair - Windows,
Bid No. 17-006
Summary:
This project consisted of the removal and replacement of 40 dual pane windows and
replacement of weather stripping of selected windows at City Hall and the Council
Chambers.
Recommended Action:
It is recommended that the City Council:
1. Accept the General Maintenance and Repair - Windows, Bid No. 17-006, as
complete;
2. Authorize the City Clerk to file and record the Notice of Completion;
3. Authorize the release of the retention in the amount of $1,292.25, 45 days after
City Council acceptance;
4. Release the American Contractors Indemnity Company Bond for Material and
Labor in the amount of $25,000.00; and
5. Retain the American Contractors Indemnity Company Bond for Faithful
Performance for a period of one year.
Discussion:
On November 15, 2016, the City Council approved the termination of the bid for window
repair at City Hall and the City Council Chambers after not receiving any bids for the
project, and directed staff to make an open market purchase or use competitive
negotiations to complete the work. These directions are pursuant to Poway Municipal
Code Section 3.28.070 (E) and Public Contract Code 20167, and require City Council
approval by a four-fifths vote.
City staff was able to negotiate with a City of Poway business and awarded the contract
for General Maintenance and Repair - Windows, Bid No. 17-006, to Sea Breeze Glass &
Construction, Inc., in the amount of $25,845.00. The notice to proceed was issued on
March 21, 2017, with the final date of completion on April 4, 2017.
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Acceptance of General Maintenance and Repair
May 2, 2017
Page 2
Staff finds the project to be complete in accordance with the standards and specifications
of the contract.
Environmental Review:
This item is not subject to California Environmental Quality Act review.
Fiscal Impact:
Sufficient funds are available in the Fiscal Year 2016 -17 Capital Facilities Replacement,
account 3501 F- 1 000P- 4120, for the release of retention.
Public Notification:
A copy of this report was sent to Sea Breeze Glass & Construction, Inc.
Attachments:
None
Reviewed /Approved By: Reviewed By: Approved bye
Wendy Kaserman Morgan Foley Tina White
Assistant City Manager City Attorney City Manager
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