Item 1.3 - Approval of Minutes•{ OF PO
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DATE:
TO:
FROM:
SUBJECT:
Summary:
City of Poway
COUNCIL AGENDA REPORT
May 16, 2017
APPROVED
e
APPROVED AS AMENDED
❑
(SEE MINUTES)
DENIED
❑
REMOVED
❑
CONTINUED
Resolution No.
Honorable Mayor and Members of the City Council
Nancy Neufeld, City Clerk IKA,)
(858) 668-4535 or nneufeld(D-poway.org
Approval of Minutes
The City Council Meeting Minutes submitted hereto for approval are:
• April 18, 2017 Special City Council Meeting Minutes
• April 18, 2017 Regular City Council Meeting Minutes
The Poway City Council sits as the Poway Planning Commission, the Poway Housing
Authority, the Public Financing Authority, and the Successor Agency to the Poway
Redevelopment Agency.
Recommended Action:
It is recommended that the City Council approve the Minutes as submitted.
Public Notification:
None.
Attachments:
A. April 18, 2017 Special City Council Meeting Minutes
B. April 18, 2017 Regular City Council Meeting Minutes
Reviewed/Approved By:
Wendy Kaserman
Assistant City Manager
Reviewed By: Approved By.-
Morgan
y:Morgan Foley Tina M. White
City Attorney City Manager
1 of 8 May 16, 2017, Item # 1.3
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL SPECIAL MEETING
MINUTES
April 18, 2017
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Govemment Code 54953)
(Meeting Called to Order as City CouncAlPoway Housing AudtodtyrPlanning Commisslon/Public Financing Authority and
Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Special Meeting to order at
ROLL CALL Cunningham, Grosch, Mulllir
STAFF MEMBERS PRESENT
City Manager Tina White; Assistant CityWanager V
City Attorney Steven Boehmer �'�7
CLOSED SESSION
As requested by City
the
A. CONFERENCE WITH'LEGAL
Initiation of litigation pu
One (1) potential case
B. CONFERENCE'WITH LEGAL
C(Paragraph(1) of subdl
<Name of Case�'City of
Case No. 37-20.16-000
C CONFERENCE WITH LAI
Government Code
City Designated N
suant to pa\
COUNSEL-
rasion (d) of S
'oway v Palc
54\ -CU -BC
NEGOTIATC
ion §54957.6
City Attorney Moi0gan Foley; Deputy
Closed Session at 6:03 p.m. '
.IPATED.LITIGATION
(4) of subtlivision (c) of Section 54956.9:
;TING LITIGATION
tri 54956.9)
Health
Manager
n, Assistant City Manager
Employee Organizations:
Teamsters Local 911
Poway Firefighters Association
Management, Supervisory & Confidential Unit
2 of 8 Attachment A May 16, 2017, Item # 1.3
City of Poway — Special Meeting Minutes — April 18, 2017
ADJOURNMENT
City Council came out of Closed Session at 6:57 p.m. and adjourned the special meeting.
Nancy Neufeld, CMC
City Clerk
City of Poway, California
3 of 8 May 16, 2017, Item # 1.3
NOTE. These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
April 18, 2017
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Govemment Code 54953)
(Meeting Called to Order as City Councit'City of Poway Planning Commission/Poway li I g Authodty/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER \
Mayor Vaus called the Regular Meeting to order at 7:02 m.
ROLL CALL Cunningham, Grosch, Mullin, LeoKa� Vaus
STAFF MEMBERS PRESENT
City Manager Tina White; Assistant City Manager Wendy Kaserman; City Attorney Morgan L.
Foley; City Clerk Nancy Neufeld; Community -Services Director Robin Bettin; Development
Services Director Bob Manis; Acting birectorr-of Finance Peter\Moote; Public Works Director
Michael Obermiller; Fire Chief Mark Sanchez; Captain Tbdd Richardson, Sheriff's Department.
(Note: Hereinafter the titles Mayor Deputy Mayor,Cuncilmm
oeber, City Manager, Assistant City
Manager, City Attorney.City Clerk and Director of Administrative Services shall be used to
indicate Mayor/Chair, Deputy Mayor/Vice� Chair, Councilmember/Director, City
Manager/Executive\Director, Assistant City Manager/Assistant Executive Director, City
Attorney/Counsel, City Clerk/Secretary and Director of Administrative Services/Finance Officer)
PLEDGE'OF ALLEGIANCE,
Deputy Mayor Leonard teed the pl\e of allegiance.
PRESENTATION
Mayor Vaus presented Scott Post with the Mayor's Medallion for going beyond the call of duty
during a recent fire response. `
Mayor Vaus presented Deputy Jessica Boegler with a plaque in recognition of being selected as
the Poway Sheriffs Station Deputy of the Month for March.
PUBLIC ORAL COMMUNICATIONS
Jake Torres spoke regarding his firm Alliance for Building Solutions, a design/build energy firm.
Joe St. Lucas spoke regarding the sewer rate tier for new customers.
4 of 8 Attachment B May 16, 2017, Item # 1.3
City of Poway — Minutes — April 18, 2017
1 CONSENT CALENDAR (Approved By Roll Call Vote)
Motioned by Councilmember Cunningham, seconded by Deputy Mayor Leonard to
approve Consent Calendar items 1.1 through 1.10. Motion carried by the following roll -call
vote:
Ayes. Cunningham, Grosch, Mullin, Leonard, Vaus
Noes. None
Absent: None
1 1 Approval of Reading by Title only and Waiver of Reading in ft
1.2 Ratification/Approval of Warrant Registers for the periods
2017 and March 20 through March 24, 2017
1.3 Approval of the March 21, 2017 Special and
1 4 Award of Contract to Vinyard Doors, Inc. for
RFP 17-014
1.5 Approval of Consultant Agreement between\the,City"'of,Pbw
Services for the Martincoit Road Sewer Upsize Project (CIP #1
1 6 Acceptance of City Facilities
1 7 Award of Contract to R.E. Schultz
Park Playground Renovation Proj
1.8 Award of C
— Phase 2;
1.9 Adoption of Resolution No.�17
Poway California'�Authoriiing-
of the,Citv-of•Powav r " /
1 10 Report of Eme�rc
<Under Authority
None.
Pump
Ordinances on Agenda
�ch 13 through March 17,
\t\g Minutes
lenance & Repair Service,
and Ps� for Design
3)
Bid No. 16-011
for the Community Park and Starridge
nc., for the`2016-2017 Street Overlay Project
elution of the City Council of the City of
to Accept Deeds and Grants on Behalf
iditures Pertaining to the 2017 Winter Storm Event Made
17-004 Adopted on January 24, 2017
3.1 A Resolution Approving a 2% Increase in the Regional Transportation Congestion
Improvement Program (RTCIP) Traffic Mitigation Fee for Fiscal Year 2017/2018, as required
by the TransNet Ordinance.
City Engineer Steve Crosby presented the report.
No speakers.
5 of 8 May 16, 2017, Item # 1.3
City of Poway — Minutes — April 18, 2017
Motioned by Deputy Mayor Leonard, seconded by Councilmember Grosch to close
the public hearing and adopt Resolution No. 17-008 entitled, "A Resolution of the City
Council of the City of Poway, California, Approving a 2% Increase in the Regional
Transportation Congestion Improvement Program (RTCIP) Traffic Mitigation Fee for
Fiscal Year 2017/2018, as required by the TransNet Ordinance." Motion carried
unanimously.
4. STAFF REPORT
4 1 Amended and Restated Agreement between City of Poway and Veterans of Foreign Wars
Post 7907 for Maintenance of Bette Bendixen Park. 7
Interim Assistant Public Works Director Eric Heidemanri gave the report along with a
PowerPoint presentation regarding the updated terms for maintenance and repair for Bette
Bendixen Park along with the joint use for the Veterans,of Foreign Wars parking lot.
Submitted a Speaker Slip in Support but did
Council comments and questions
Motioned by Councilmember Cunningham!
approve the Amended and Restated Agree
Veterans of Foreign Wars Post .T907 for Ma
authorize the City Manager toe" \cu\e
unanimously.
4.2 Status Update for
Don
)y Councilmember Grosch to
leen the City of Poway and
of Bette Bendixen Park, and
documents. Motion carried
Senior Civil Engineer Taryn Kjolsing presented the report along with a PowerPoint
presentation /discussing the)Espola Road\Safety Improvements Project. Ms. Kjolsing
updated the Council on the progress made `in acquiring the necessary permanent and
temporary con st�uctibn„ea`sements within_the,)project right-of-way, along with the future
in Suppoit.,DaJid Haessiq and Derrick Martin
In•response to councit cjuestior s,,Dave Emerson, project manager with SDG&E, and Oscar
Arteaga. Governmental Relations Manager for Cox Communications, stated they would be
workirig Together to expedite the design phases for the project and would coordinate with
the City ihpbtaining ttie required easements along the right-of-way
Council discussion ensued including this project being a top priority; the importance of this
project meeting the established timelines; whether or not obtaining the services of a right-
of-way agent would be beneficial; whether property owners understood what the project
would look like; the advantages/disadvantages of setting a "drop -dead" date for obtaining
the necessary easements prior to taking further action; and that obtaining easements was
a critical component of project planning before any construction schedule could be set.
Council also reaffirmed the importance of collaboration by SDG&E and the other utilities,
during design and construction.
Following inquiry, Council received clarification from City Attorney Foley regarding the types
of easements being utilized for the project. Council encouraged residents to review their
6 of 8 May 16, 2017, Item # 1.3
City of Poway — Minutes — April 18, 2017
documents, ask questions for clarity, and sign and return easements so the project can stay
on schedule.
Council concurred to direct staff to explore various options in setting a deadline for obtaining
the easements along with conveying the information to the property owners in a clear,
understandable language, and to bring a status report back to Council in July
5. WORKSHOP
El
5.1 Community Center Use and Programming Workshop
Director of Community Services Robin Bettin and Coi
Romero presented the report along with a Powe
information about the current uses and programming,
senior center facilities. _ \
Speakers in Support: Gina Storr and Leslie
Council discussion included the need to(a
maintaining affordability through a more effi
Council also considered scaling down the
kitchen facilities.
Council provided direction to stat
such as the senior center and
possibility of scaling down the
building with a smaller fo to print;
use areas to a minimuniTthe po.
facilities; and maintaining curre
bring back an estimate of fund's.
for going forwa`rd.\Additionatly,�l
Hoc Sub -Committee be involves
City
61 MTS U
and Council h
Lion was taken.
Manager Belinda
in and provided
v Center and the
existing muttipte>uses while
the current building provides.
1 options for meal prep and
a desire tb.accommodate our existing uses
ts. CouncillNrequested staff evaluate the
to a.lesser;than commercial kitchen; a
d more efficient spaces (keeping exclusive
g exist ng office spaces at City Hall or other
Council gave further direction to staff to
)sed budget for a new facility and a timeline
jested the Council's Community Center Ad
)es of planning.
and reported on various events taking place in the
Councilmemb\er.Cunningham gave an update on the Metropolitan Transit System and
stated that MTS is/1 oking to reduce and/or eliminate certain routes as a cost -savings
measure and encouraged Poway residents to provide input to the MTS Board.
6.2 Metro Wastewater JPA Report
Councilmember Mullin reported on the submittal by the City of San Diego for the waiver of
the requirement to upgrade the Point Loma wastewater facility to secondary treatment,
which was supported by the San Diego Regional Water Quality Control Board at their
meeting held April 12, 2017 Councilmember Mullin also described concerns regarding
milestones that were included in the waiver that could impact Poway ratepayers.
7 of 8 May 16, 2017, Item # 1.3
City of Poway — Minutes — April 18, 2017
7. CITY MANAGER ITEMS
None.
8. CITY ATTORNEY ITEMS
City Attorney Foley announced that the Council met in Closed Session at 6:02 p.m.
regarding:
A. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (c) of Section
One (1)
One (1) potential case c
B. CONFERENCE WITH LEGAL COUNSEL — EX
(Paragraph (1) of subdivision (d) of Sed
Name of Case: City of Poway v Paloma
Case No. 37 -2016 -00045487 -CU -BC -C'
C CONFERENCE WITH LABOR NEGOTIAI
Government Code Section §54957
City Designated Negotiators:
Tina White, Cit yq "Manager
Wendy Kaserman, Assis\
Employee Organizations:\
Teamsters Local 91'1
Powav Frefiohters Associa!
City Attorney FoleKstated that no action was
City Council gave direction to their legal coy
action was taken in the conference with -la b roro '
regarding the anticipated litigation; that the
�garding the existing litigation; and that no
hors.
Nancy Neufeld, CMC
City Clerk
City of Poway, California
8 of 8 May 16, 2017, Item # 1.3