Item 1.6 - Reso Terminating Bid Process for Chambers AV Reno, Bid 18-001 and Directing Readvertisement(C)
City of Poway
COUNCIL AGENDA REPORT
DATE:
TO:
FROM:
CONTACT
SUBJECT:
Summary:
August 15, 2017
APPROVED
❑
APPROVED AS AMENDED
❑
(SEE MINUTES)
$589,817.01
DENIED
❑
REMOVED
❑
CONTINUED
Resolution No.
Honorable Mayor and Members of the City Council
Peter Moote, Acting Finance Director'
Lawrence Brillon, IT Analyst 1C
858-668-4455 or Ibrillon(a)poway.org
Resolution Terminating Bid Process for the Council
Chambers AV Renovation Project, Bid No. 18-001
A notice inviting bids for the Council Chambers AV Renovation Project, Bid No. 18-001,
was duly advertised on June 22 and 29, 2017. Two bids were received and opened on
July 25, 2017. After review of the bids, staff is recommending that all bids be rejected
and the project be readvertised.
Recommended Action:
It is recommended that the City Council reject all bids for the Council Chambers AV
Renovation Project and direct staff to readvertise the project for competitive bids.
Discussion:
The bid submitted by CBTS Audio Visual, apparent low bidder, was incomplete and
missing the bid bonds and non -collusion affidavit. The bid submitted by Integrated Media
Systems contained two bid prices: one for the system as designed and one with a
substitution. The bids were opened on July 25, 2017 and are listed below with submitted
amounts shown. The engineer's estimate for the project was $625,000.
Company
Bid Amount
CBTS Audio Visual
$558,956.16
Integrated Media Systems (Original)
$589,817.01
Integrated Media Systems (w/ Substitution)
$576,040.23
Due to all bids containing irregularities, it is recommended that all bids be rejected and
the project be readvertised. The proposed new schedule would result in
publication/advertising beginning on August 17, 2017, and award by Council on October
3, 2017.
1 of 4 August 15, 2017, Item # 1.(a
Resolution Terminating Bid Process for the Council Chambers AV Renovation Project
August 15, 2017
Page 2
Fiscal Impact:
None.
Environmental Review:
This item is not subject to California Environmental Quality Act (CEQA) review.
Public Notification:
None.
Attachments:
A. Resolution
Reviewed/Approved By:
Wendy Kaserman
Assistant City Manager
Reviewed By:
Morgan Foley
City Attorney
Approved By
Tina M. White
City Manager
2 of 4 August 15, 2017, Item # J.
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA TERMINATING BID PROCESS FOR
THE COUNCIL CHAMBERS AV RENOVATION PROJECT
AND DIRECTING READVERTISEMENT FOR
COMPETITIVE BIDS
WHEREAS, the City of Poway did duly advertise for bids for the Council
Chambers AV Renovation Project, Bid No. 18-001;
WHEREAS, the time set for the deadline to receive bids for the Council
Chambers AV Renovation Project was 4:00 p.m. on July 25, 2017;
WHEREAS, two bids were received;
WHEREAS, the two bids contained irregularities and omissions according to the
Public Contract Code; and
WHEREAS, the City Council believes it to be in the best interest of the City to
readvertise the Council Chambers AV Renovation Project for competitive bids.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway
as follows:
Section 1: The City Council hereby finds that after fully complying with the
City's purchasing ordinance, no responsive bids were received for the Council
Chambers AV Renovation Project.
Section 2: The City Council hereby terminates the bid process for the Council
Chambers AV Renovation Project, and directs staff to readvertise the Council
Chambers AV Renovation Project for competitive bids.
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway,
California, at a regular meeting this 15th day of August 2017.
Steve Vaus, Mayor
ATTEST:
Nancy Neufeld, CMC, City Clerk
3 of 4 ATTACHMENT A August 15, 2017, Item # t-(
Resolution No. 17 -
Page 2
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN DIEGO)
I, Nancy Neufeld, City Clerk of the City of Poway, California, do hereby certify
under penalty of perjury that the foregoing Resolution No. 17-*** was duly adopted by
the City Council at a meeting of said City Council held on the 15th day of August 2017,
and that it was so adopted by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Nancy Neufeld, CMC, City Clerk
City of Poway
4 of 4 August 15, 2017, Item # 1.6