Item 5.1 - Mickey Cafagna Community Center Design Options(F)
City of Poway
COUNCIL AGENDA REPORT
APPROVED
❑
APPROVED AS AMENDED
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(SEE MINUTES)
DENIED
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REMOVED
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CONTINUED
RESOLUTION NO.
DATE: August 15, 2017
TO: Honorable Mayor and Members of the City Council
FROM: Robert Manis, Director of Development Services
CONTACT: Robert Manis, Director of Development Services
(858) 668-4601 or bmanis@poway.org
Peter Moote, Acting Director of Finance
(858) 668-4414 or pmoote@poway.org
Robin Bettin, Director of Community Services
(858) 668-4585 or rbettin@poway.org
SUBJECT: Mickey Cafagna Community Center Design Options
Summary:
This item pertains to a new floorplan for the Mickey Cafagna Community Center building.
The previous floorplan, approved by the City Council in January 2016, proved to be too
expensive to construct. Staff has developed three new floorplans, ranging in size and
cost that is more aligned with the desired budget goals for the project. If the City Council
chooses one of the three floorplans, staff will move forward with getting a more precise
construction cost estimate before final building plans are prepared.
Recommended Action:
It is recommended that the City Council select one of three floorplans for the Mickey
Cafagna Community Center building and direct staff to: 1) obtain a professional
construction cost estimate; and 2) hire a consultant to prepare construction documents.
Discussion:
Planning efforts to renovate Community Park began in 2006. In 2009, the City hired RJM
Design Group to develop a master plan for the future redevelopment of Community Park,
but later revised their contract to focus only on the community center building, which was
to house both a new community center and the senior center. In January 2012, all work
on the building was put on hold as a result of the dissolution of the Poway Redevelopment
Agency and funding for the project.
In December 2013, work resumed on the schematic design of the Mickey Cafagna
Community Center building. The City Council held two workshops and in September
2015, approved a schematic design for the building. The building was 36,000 square feet
with an estimated total cost of just under $21 million. The City issued a Request for
Proposal (RFP) for the preparation of the final construction documents and received eight
proposals. Before the final selection of a consultant was made, the City was approached
1 of 14 August 15, 2017, Item #5.1
Cafagna Center Design Options
August 15, 2017
Page 2
by the YMCA, which expressed interest in collaborating on a joint facility. The City
Council, concerned about the cost of the facility, explored the option of partnering with
the YMCA to build a joint facility at a much lower cost. After collaboration proved to be
problematic, negotiations with the YMCA were terminated and staff began preliminary
design work on a smaller community center building.
Building Designs
The Mickey Cafagna Community Center building will replace three existing buildings: the
Auditorium, Senior Center, and a small park staff office building. These buildings total
26,156 square feet. The layout of the existing buildings is shown in Attachment A.
Staff has developed three floorplans at varying sizes and price points:
16,598 square feet $10 million (Attachment B)
• 18,450 square feet $11 million (Attachment C)
22,220 square feet $13 million (Attachment D)
All three floorplans are comprised of three separate buildings (blocks) connected by
exterior covered corridors. This type of building design allows for less expensive tilt -up
construction and reduces interior conditioned space (thereby reducing cost). The main
entrance and lobby are in the office block. This office block, housing office space for both
park staff and the senior center, is the same on all three floorplans. The other two blocks
(meeting room and classroom) are different in each of the three floorplans. Generally,
the meeting block in the two smaller floorplans contains only one large meeting room,
which also results in the elimination of one set of bathrooms due to the lower occupancy.
The larger floorplan has two large meeting rooms, similar to the existing buildings which
contain the auditorium and a large meeting room in the senior center building.
Another cost-saving measure that differs from the original schematic design is that the
proposed community center building would be built on the same site as the existing three
buildings. There will be no significant landscape improvements or parking lot
reconfiguration. Also, the proposed community center would not be attached to the
aquatic center building.
The kitchen in all three floorplans is designed as a catering kitchen, which is smaller and
does not contain all the appliances of a standard kitchen. However, the Senior Center
has acquired commercial appliances in their existing kitchen with grant funding and these
could be used in any of the three floorplans.
The exterior elevations of the proposed community center building are a mission style
similar to other public buildings in the vicinity, such as City Hall, the library, and the
sheriff's station (Attachment E). The separation of the blocks within the facility creates
courtyards that can serve as exterior usable space.
Cost Estimates
The cost estimates for the three options include construction document preparation,
construction, and project management. The estimates are based on the costs provided
in the proposals submitted for the original 36,000 square -foot schematic design. Once a
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Cafagna Center Design Options
August 15, 2017
Page 3
design is chosen, it is recommended that the City contract for a professional estimate so
the project budget can be as accurate as possible. The City Council has already
appropriated funds for construction document preparation. The appropriation will be more
than what wi l be needed for any of the three proposed community center options since it
was based on a larger, more expensive building. A small amount of these funds could
be used for hiring a professional estimator.
Ad Hoc Committee
In March 2013, the City Council formed an Ad Hoc committee to work with staff as the
construction documents were prepared to consider cost-saving measures and value
engineering. The committee was involved with the RFP, but has not been active until
recently, after the three floorplans were prepared. The Ad Hoc committee reviewed the
three floorplans and the materials and finishes envisioned for the final product. They were
very happy with the progress made. They also discussed the functions of the community
center and had some concerns about the smaller floorplan being able to meet the needs
of the community. The committee also agreed that a professional estimate would be
beneficial.
Community Center Operations
While the total square footage of the existing facilities is larger than any of the three
proposed floorplans, the two larger floorplans can work because the layout is more
functional. The smallest floorplan is very small and both staff and the Ad Hoc committee
are concerned that it lacks functionality. Attachment F provides a summary of the
operations at Community Park for fiscal year 15/16. Attachment G provides an
operational comparison of the existing facility with each of the three proposed floorplans.
It also describes the operational changes that would result. In summary, the 22,220
square -foot floorplan provides space for continuation of most existing programs and
services in a more efficient manner. In particular, it allows for the senior bingo program
and community use at the same time. The 18,450 square -foot plan would require a
number of operational changes for the senior operations, the Community Services
Department and public use of the facility. As stated above, Attachment G helps to
describe the potential operational changes.
Senior Center
The Senior Center currently has designated/exclusive use space within the Weingart
Building at Community Park. The new community center building will be a multi-
generational facility with mostly shared spaces. The Senior Center would share a lobby
in the office block, but would have designated office space on one side of the building
with Community Park staff occupying the other half. Staff met with the Executive Director
of the Senior Center to discuss the proposed building design. Some of the Executive
Director's concerns are as follows:
Lack of private office space (the proposal calls for mostly open cubicles)
Distance between the senior space and the other rooms
• Storage for user groups of the classrooms
• Sufficient space for bingo in the multi-purpose room
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Cafagna Center Design Options
August 15, 2017
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• Catering kitchen: on-site food preparation for nutrition program is more economical
• No laundry facilities or dishwasher
Senior Center Transition Assistance
The Senior Center also has concerns about their operations during construction of the
new community center building. Over the years, Staff has discussed various ideas with
the Executive Director for continuing operations of the Senior Center during construction,
but no specific plan or financial commitment was made. Considering the City's current
five-year fiscal forecast and the project's construction costs and the potential cost to rent
a similarly -sized space for the Senior Center, it's likely the City cannot provide financial
assistance for relocation during the construction. However, staff support in finding
potential locations and options will be provided. Additionally, the Council could consider
providing the Senior Center Corporation with access to the funds in the Senior Center
trust account to help them with the financial costs of temporarily relocating.
Funding
The City Council initially appropriated $1.8 million for preparation of the construction
documents. Because the new community center building will be smaller than the original
and does not involve much site work, it is anticipated that the construction documents will
cost much less.
Funding for construction was added in June 2016 as part of Council adoption of the 2015-
17 biennium budget and Capital Improvement Program, resulting in a total current project
budget of $9.8 million. This amount would basically cover the cost of the smallest
building. If the City Council chooses to pursue one of the larger buildings, options for
financing would be considered by Council when a more detailed construction estimate of
the selected floorplan is obtained.
Next Steps
If the City Council selects a floorplan, staff will make refinements and work with the Ad
Hoc Committee on details regarding materials and finishes. An RFP will then be issued
and the City will hire a professional estimator to get an accurate cost estimate. The
schematic floorplans and details will then be provided to the top three firms from the
September 2016 RFP so they may revise their proposals based on the new, smaller
building size. After the proposals are received, staff will evaluate them and resume the
selection process to award a contract for the preparation of the construction documents.
The construction documents should take about nine months to prepare. Once complete,
the plans will be submitted for building permits and then bid documents will be prepared
for the selection of a contractor. Construction should begin about four months after the
completion of the construction documents.
Environmental Review:
The selection of a floorplan is not subject to CEQA review. An environmental assessment
pursuant to CEQA will be completed prior to funding appropriation and award of contract
for the construction.
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Cafagna Center Design Options
August 15, 2017
Page 5
Fiscal Impact:
No additional funds are requested at this time.
Public Notification:
None.
Attachments:
A. Existing Facilities at Community Park
B. 16,598 square -foot Floorplan
C. 18,450 square -foot Floorplan
D. 22,220 square -foot Floorplan
E. Exterior Elevations
F. Community Park Operations
G. Community Center Operational Comparison
Reviewed/Approved By:
Wendy Kaserman
Assistant City Manager
Reviewed By:
Morgan Foley
City Attorney
Approved lBy:
Ait,
Tina M. White
City Manager
5 of 14 August 15, 2017, Item #5.1
6 of 14
ATTACHMENT A
August 15, 2017, Item #5.1
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August 15, 2017, Item #5.1
►:
Community Park Operations
Contract Classes & Camps: Private & Non -Profit Rentals:
Programming based on interest, evaluations, and Community gathering spaces are available for
participant feedback with a focus on recreation, meetings, non -profits, fundraising, and private
arts, leisure, and something for all ages, interests, celebrations. Annual revenue totaled $60,895 for
and abilities. indoor spaces.
• FY 15-16, Community Park hosted 250 high
quality contract classes and camps.
o Served 2,002 participants
• 65% residents
35% non-residents
Nonprofit Use
Attendance
Winter Festival (2 -day)
420
Attendees
11,548
Resident Permit -Holders
99%
"blic Rentals
FY 15-16
Rentals
69
Attendees
10,365
Resident Permit -Holders
88%
Youth, Teen, & Family Programs: Expenses & Revenue:
Staff facilitate recreational programming and Community Park Division has a cost recovery of 60%.
provide positive and engaging experiences.
FY 15-16 Event
Attendance
Winter Festival (2 -day)
8,000
Movies in the Park (5)
2,600
Teen Program Series (9)
560
Kid's Night Out Series (9)
518
In The Park Series (4)
800
Teen Volunteer Program
189 (2,000 hrs)
FY 15-16 Expenses
Personnel
$324,422
Operation & Maintenance
$564,230
Total
$888,652
FY 15-16 Revenues
Rentals
$60,895
Contract Classes & Camps
$434,209
Recreation Programs
$15,699
Nonresident Program Fees
$22,630
Total
533,433
Cost Recovery
60%
*Fees for rentals/programs not adjusted since 1007
Care & Shelter:
During an emergency, Community Park is the City's designated Care & Shelter location.
Poway Valley Senior Citizens Corporation:
• 350 senior center memberships
o 66% are Poway residents
• 125 volunteers
• Services include:
o health and wellness activities
0 over 5,000 annual meals served
o socialization
o weekly bingo
o professional services such as tax preparation, AARP, and educational sessions
• Revenue generated through volunteer -operated programs: bingo and events
13 of 14 ATTACHMENT F August 15, 2017, Item #5.1
14 of 14 ATTACHMENT G August 15, 2017, Item #5.1
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14 of 14 ATTACHMENT G August 15, 2017, Item #5.1