The URL can be used to link to this page

08-15-2017 Agenda PacketCITY COUNCIL REGULAR MEETING AGENDA August 15, 2017 -7:00 P .M. City Council Chambers 13325 Civic Center Drive, Poway, CA 92064 THE CI TY COUNCIL A LSO SITS AS THE CI TY OF POWAY PLANNIN G COM M ISSION, P OWAY HO U SING A UTHORITY. PUBLIC FINANCING AUTHORITY A ND SUCCESSOR AGENCY TO THE POWAY REDEVELOPM E N T AGENCY CALL TO ORDER ROLL CALL Cunningham , Grosch , Mullin , Leonard , Vaus PLEDGE OF ALLEGIANCE PRESENTATION Recognition of Deputy Derrick Jones , Sheriff's Station Deputy of the Month for July PUBLIC ORAL COMMUNICATIONS Persons speaking during Public Oral Communications may address the Council on any subject matter within the Council's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Council from taking action on any issue not included on the agenda . Your concerns will be referred to staff. Comments are limited to three (3) minutes. NOTE: The agenda is posted and provided 7 days prior to the City Council meeting. By State law, items can be added up to 72 hours prior to the meeting. Items with a "#" symbol are in preparation. If items are added after original agenda is posted, new items will be listed on an Amended Agenda posted the Friday prior to the meeting. For your convenience, a complete Agenda Packet is available for public review at City Hall and on the City's website at www.poway.org . Page 1 City of Poway -City Council Agenda -August 15, 2017 1. CONSENT CALENDAR (Approved By Roll Call Vote) The Consent Calendar may be enacted in one motion by the Council without discussion unless a Councilmember, a member of the public, or City staff requests that an item be removed for discussion. 1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda 1.2 Ratification/Approval of Warrant Registers for the periods of July 10 through July 14, 2017 and July 17 through July 21 , 2017 1.3 Approval of the July 18, 2017 Regular City Council Meeting Minutes 1.4 Approval of Implementation of Track 1 for San Diego Regional Water Quality Control Board Trash Amendment Order No. R9-217-0077 1.5 City's Investment Report as of June 30, 2017 1.6 Resolution Terminating Bid Process for Council Chambers AV Renovation Project, Bid No. 18-001 and Directing Readvertisement for Competitive Bids 1.7 Report of Emergency Repair Expenditures Pertaining to the 2017 Winter Storm Event Made Under Authority of Resolution No. 17-004 Adopted on January 24, 2017 2. ORDINANCE None 3. PUBLIC HEARING 3.1 Minor Conditional Use Permit 17-005; a proposal to establish vehicle service and repair at 14168 Poway Road City Manager's Recommendation: It is recommended that the City Council take public input; close the public hearing and adopt a Resolution entitled "A Resolution of the City Council of the City of Poway, California , Approving Minor Conditional Use Permit 17-005, Assessor's Parcel Number 323-190-65." 4. STAFF REPORT 4.1 Status Update for the Espola Road Safety Improvement Project City Manager's Recommendation: It is recommended that the City Council direct the City Attorney to initiate the eminent domain process to acquire the three remaining easements necessary to construct the project as currently designed . Pa ge 2 City of Poway -City Council Agenda -August 15, 2017 4.2 Maderas Dispute Resolution Pertaining to Water City Manager's Recommendation: It is recommended that the City Council determine that Maderas shall continue to guarantee water service to the Barkins since the only way to be relieved of that requirement would be through an amendment of the CUP . Staff further recommends that the alternative for supplying such water service be trucking and storing water on-site. 5. WORKSHOP 5.1 Mickey Cafagna Community Center Design Options City Manager's Recommendation: It is recommended that the City Council select one of three floorplans for the Mickey Cafagna Community Center building and direct staff to : 1) obtain a professional construction cost estimate; and 2) hire a consultant to prepare construction documents. 6. MAYOR AND CITY COUNCIL-INITIATED ITEMS JIM CUNNINGHAM DAVE GROSCH JOHN MULLIN BARRY LEONARD STEVE VAUS 7. CITY MANAGER ITEMS 8. CITY ATTORNEY ITEMS Closed Session : 8 .1 Conference with Labor Negotiators -Government Code Section §54957 .6 City Designated Negotiators: Tina White , City Manager Wendy Kaserman, Assistant City Manager Jodene Dunphy, Human Resources/Risk Management Director Employee Organizations: Poway Firefighters Association ADJOURNMENT The Poway City Council welcomes you and encourages your continued interest and involvement in the City's decision-making process. Page 3 City of Poway-City Council Agenda -August 15, 2017 The City of Poway complies with the Americans with Disabilities Act. Upon request this agenda will be made available in appropriate alternative formats to persons with disabilities as required by section 202 of the American with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk's Office at 858-668-4530 at least State of California County of San Diego 24 hours before the meeting, if possible. ) ) ss. ) AFFIDAVIT OF POSTING I, Nancy Neufeld, CMG, City Clerk of the City of Poway, hereby declare under penalty of perjury that this notice of a Regular Meeting as called by the City Council of the City of Poway was posted and provided on August 8, 2017, at 3 :30 p .m . Said meeting to be held at 7:00 p .m., August 15, 2017, in the Poway City Council Chambers, 13325 Civic Center Drive, Poway, California . Said notice was posted on the Bulletin Board at the entrance to City Hall. Page 4 Item 1.1 Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on Agenda. 1 of 29 DATE: City of Poway COUNCIL AGENDA REPORT August 15 , 2017 APPROVED CJ APPROVED AS AMENDED CJ (SEE MINUTES) DENIED CJ REMOVED CJ CONTINUED----- Resolution No . TO: FROM: CONTACT: Honorable Mayor and Members of the City Council Peter Moote, Acting Finance Director'(_~ Andrew White, Finance Manager 01/ 858-668-4426 or awhite@poway .org SUBJECT: Ratification of Warrant Registers for the Periods of July 10 through July 14, 2017 and July 17 through July 21, 2017 Summary: The attached warrant register reports for the periods of July 10 through July 14 , 2017 and July 17 through July 21, 2017, are submitted to the City Council for ratification /approval. Recommended Action : It is recommended that the City Council ratify/approve the attached warrant registers . Discussion: Weekly registers of audited demands are periodically submitted to the City Council by the Finance Director for ratification/approval. Date July 10 through July 14 Amount $4 ,137,279.71 Warrants for amounts in excess of $100,000 for this period include: Warrant Poway Road Corridor Study Poway Center for the Performing Arts Annual Contribution & Ticket Sales May 2017 Law Enforcement Services Tyler Munis ERP Payroll 7-7-17, Withholding Treasury Note Purchase Treasury Note Purchase Check Number 00297205 00297225 00297241 00297258 00904327 00904331 00904332 Amount $ 105,208 .68 $ 153 ,605 .00 $ 937,028.38 $ 165,168.75 $ 107,666.83 $1,000,991.89 $ 998,652.66 August 15, 2017 Item # 1.2 Ratification of Warrant Registers August 15, 2017 Page2 Date July 17 through July 21 Amount $4,180,368.03 Warrants for amounts in excess of $100,000 for this period include: Warrant July 2017 Medical Insurance Premiums 2005 Certificates of Participation Debt Service Misc. Employee FY18 Unfunded Liability Prepayment Safety FY18 Unfunded Liability Prepayment Payroll 7-21-17 Environmental Review: This item is not subject to CEQA review. Fiscal Impact: Check Number 00297274 00904333 00904334 00904335 00904337 Amount $ 188,204.87 $ 665,987.51 $1,546,796.00 $ 620,105.00 $ 569,905.17 The total amount of warrants for the period of July 10 through July 14 , 2017, is $4,137,279.71. The total amount of warrants for the period of July 17 through July 21, 2017, is $4,180,368.03. Public Notification: None Attachments: A. Warrant Register for the period of July 10 through July 14, 2017 B. Warrant Register for the period of July 17 through July 21, 2017 Reviewed/Approved By: Wendy Kaserman Assistant City Manager Reviewed By : Morgan Foley City Attorney Tina M. White Ci ty Manager w 0 The City of Poway Finance Director Submits the Following Register of Demands for the period 7/1012017 -7/14/2017 and Recommends its Ratification/Approval: -N CD Check Number Date Payee/Vendor 00297126 13-Jul-17 @00004762 Abcana lndusbies 00297127 H-Jul-17 @00010321 Advanced Web Offset, Inc. 00297128 Aguilera, Jose 00297129 @00011421 Airgas National Carbonation ------------- 00297130 @00002106 Airgas USA. LLC 00297131 Alatorre, Veronica 00297132 @00005973 Alliant Insurance Services, Inc. 00297133 )> 00297134 @00010642 American Messaging ::I: 00297135 @00000152 Aramark Refreshment Services "' 0 ::r 3 (1) :::s ... )> 00297136 13-Jul-17 -----Amold, Charles 00297137 @00000171 Art's Trench Plate and K-Rail Service )> C: rg 00297138 13-Jul-17 @00010111 AT&T UI ... ..... .UI N 0 ..... ...... ;:; (1) 3 =II: ..... N Invoice Comment Fund 1008604 Pool Chlorine 100 1008842 Pool Chlorine 100 1009080 Pool Chlorine 100 ----.. 17-1773 Poway Progress Printing 100 P089811 REFUND Refund for parking citation P089811 100 33888701 Pool Carbon Dioxide 100 9064899475 Operating supplies -Tower 100 2011799.001 Deposit Refund GP Permit 17813 100 CSD 02-2017 Special Event Insurance-1st Qtr 2017-CSD 100 645477 PCPA FY18 Liquor Liability 100 L 1073904RG Dispatch ~agers July 2017 100 1450983 Refreshment Services -City Hall 100 1450984 Refreshment Services -Public Works Ops 100 1450985 Refreshment Services -Fire Station 100 1450986 Refreshment Services -Community Svcs 100 1461909 Credit to Invoice #1450986 100 1461910 Credit to Invoice #1450984 100 1461912 Refreshment Services -Adjustment to Inv #145 100 ARNOLD-062317 Reimbursement -SVP Binder Pockets 100 49411 Durhullen: Non-skid trench plate 1180F 49412 Durhullen: Non-skid trench plates 1180F 9855732 BAN 9391050366 05/20/17-06/19/17 275 9865274 BAN 9391026534 05/24/17-06/23/17 100 9865275 BAN 9391026538 05/24/17-06123/17 100 9865276 BAN 9391026555 Kumeyaay Fax-6/17 100 9865282 Comm Park Fax Line (9391026561) 5/24-6/23/ 100 9865285 Meadowbrook Alarm Line (9391026564) 5/24-6/ 100 9865286 Station 3 phone 100 --- 9865288 BAN 9391026568 05/24/17-06/23/17 269 9865290 BAN 9391026570 05/24/17 -06123/17 100 9865291 BAN 9391026571 Lake Modem -6/17 100 9865451 BAN 9391031630 05/24117 -06/23/17 264 Run Date: 19-Jul-17 Page: I of 12 Orgn Acct Prog 0203 4502 400 0203 4502 400 0203 4502 400 Total for Check 00297126 0205 4922 400 0504 7310 5000 0203 4502 400 0501 4799 200 0208 7471 400 8632 0204 5108 400 0501 4106 200 0106 4760 100 0106 4760 100 0106 4760 100 0106 4760 100 0106 4760 100 0106 4760 100 0106 4760 100 Total for Check 00297135 0504 4904 200 1000P 4120 600 1000P 4120 600 Total for Check 00297137 0470 2310 300 0418 2200 300 0418 2200 300 0207 3310 400 0208 3310 400 0201 3310 400 0501 3310 200 ------ 0425 2200 300 0418 2200 300 0202 3310 400 0422 2200 300 Check Amt 1,030.55 625.20 480.93 2,136.68 300.00 20.00 125.23 194.60 200.00 11,015.00 6,200.00 374.32 287.44 428.34 864.70 101.05 -3.89 -11.40 26.00 1,692.24 54.80 410.00 361.20 771.20 1,046.10 19.72 19.72 125.33 55.88 55.34 55.34 40.68 19.72 19.72 19.72 .... Register of Demands Page2of 12 0 Warrants From 7/10/2017-7/14/2017 -Check "' CD Number Date PaJ!.ee/Vendor Invoice Comment Fund Orf!.n Acct ProG,_ Check Amt 00297138 13-Jul-17 @00010111 AT&T 9865453 BAN 9391031631 05/24/17-06/23/17 263 0421 2200 300 17.82 9865747 Network -City Hall -6/17 100 0106 2200 100 606.69 9878513 Station 2 phone 100 0501 3310 200 90.98 Total for Check 00297138 2,192.76 00297139 13-Jul-17 @00006936 Aztec Landscaping Inc. 0030553-IN Landscape Maintenance 100 0418 4116 300 4,742.85 0030553-IN Landscape Maintenance 262 0427 4116 300 971.26 0030553-IN Landscape Maintenance 271 0429 4116 300 145.89 0030553-IN Landscape Maintenance 265 0423 4116 300 531.70 0030553-IN Landscape Maintenance 266 0426 4116 300 1,167.17 0030553-IN Landscape Maintenance 268 0428 4116 300 766.70 ---· ---- 15516L-IN Kentfield Estates: irrigation repair 271 0429 4770 300 1,700.40 15545L-IN Community: irrigation repair 100 0418 4770 300 219.82 15546L-IN Carriage: irrigation repair 100 0418 4770 300 117.95 15547L-IN Metate: irrigation repair 100 0418 4116 300 166.06 15548L-IN Community: irrigation repair 100 0418 4116 300 179.78 15568L-IN Twin Peaks: irrigation repair 100 0418 4770 300 72.14 Total for Check 00297139 10,781.72 00297140 1~Jul-17 @00004920 BearCom Wireless Worldwide 4602532 Radio Rental 100 0202 4936 400 369.41 00297141 @00000287 Bendixen, Suzanne 379111 Farmers Market Certification Fee 100 0205 5730 400 140.00 00297142 @00011115 Benedetti, Fred SUMCONC ENT7/16 Summer Concert Entertainment 7/16/17 100 0202 4120 400 600.00 00297143 @00010113 Best Best & Krieger LLP 798599 Special Counsel Nov 2017 Special Muni. Electi 100 0012 1702G 100 6,425.25 00297144 @00005327 Body Beautiful Car Wash of Poway, Inc #617 Engineering Inspection & Code Compliance 100 0306 3130 100 12.99 #617 Engineering Inspection & COde Compliance 100 0301 3130 100 12.99 Total for Check 00297144 25.98 00297145 13-Jul-17 @00003870 Bound Tree Medical, LLC 82549067 --------------_____ Medical supplies_ 100 0503 4740 200 111.31 )>00297146 @00011459 Brown & Bigelow 322865 Lake Poway Day Camp Staff Shirts 100 0202 4928 400 309.09 cE 00297147 @00006901 California Commercial Asphalt, LLC 183422 Asphalt Aggregate Course 1/2" Materials 211 0411 4320A 300 3,019.30 C: 183485 Asphalt Aggregate Course 1/2" Materials 211 0411 4320A 300 2,090.19 rn -183767 Asphalt Aggregate Course 1/2" Materials 211 0411 4320A 300 1,137.98 .... .UI Total for Check 00297147 6,247.47 ~00297148 13-Jul-17 @00000346 California Park & Recreation Society 002794-2017/18 CPRS Agency Membership 2017-2018 100 0200 4924 400 480.00 --.i 00297149 @00000351 California Teamsters Local 911 DUES JULY 2017 Teamster's dues for July 2017 100 8616 2,432.00 ;:; 00297150 @00005556 Cannon Pacific Services, Inc 146028A FY16/17 Street Sweeping Services 211 0411 4332 300 102.96 (I) 146062 FY16/17 Street Sweeping Services 211 0411 4332 300 18,438.11 3 'lat Total for Check 00297150 18,541.07 .... i,., 00.297151 13-Jul-17 ----Charco Construction MDRA06-16 release of erosion control security 761 8653 5980 900 2,000.00 00297152 @00007165 Cheever, David CHEEVER062317 Reimbursement for 6/23/17 DUI checkpoint me 100 ---- 0504 4904 200 87.57 UI Register of Demands Page 3 of 12 0 Warrants From 7/10/2017-7/14/2017 -Check "' U) Number Date Payee/Vendor Invoice Comment Fund OrfI.n Acct PrOfI. Check Amt 00297153 13-Jul-17 @00004515 Chillinsky, Michael 060117-063117 Contract plan check and insp -June 2017 100 0502 4112A 200 8,732.36 00297154 @00011480 Ciro's Landscaping Inc. 11685 FY16/17 Landscape Maintenance -various facil 100 0501 4116 200 1,303.38 11685 FY16/17 Landscape Maintenance -various facil 100 0504 4116 200 284.50 11685 FY16/17 Landscape Maintenance -various facil 100 0418 4116 300 1,493.71 11685 FY16/17 Landscape Maintenance -various facil 100 0204 4116 400 284.50 11685 FY16/17 Landscape Maintenance -various facil 100 0206 4116 400 426.79 11698 Water Treatment Plant: landscape maint 510 0402 4116 300 327.96 Total for Check 00297154 4,120.84 00297155 13-Jul-17 @00000535 City of Poway 20738300-33 4 12430 Poway Rd. Water, Cycle 4 720 0704 2200 100 43.08 00297156 @00011030 Colantuono, Highsmith & Whatley, PC 32940 RPTTF Legal Services 17% Share -April 2017 100 0310 1702B 100 63.41 --------- 33073 RPTTF Legal Services 17% Share -May 2017 100 0310 1702B 100 2,448.25 Total for Check 00297156 2,511.66 00297157 13-Jul-17 @00010175 Corodata Media Storage Inc. DS1278839 Backup Storage Data -Jun 2017 100 0104 4120 100 143.87 00297158 @00000737 Corodata Records Management Inc. RS4328859 Record Storage 6/1/2017 to 6/30/2017 100 0011 4120 100 1,429.23 00297159 @00011283 Corodata Shredding, Inc. 1159616 Record Shredding through 6/30/2017 100 0011 4120 100 41.37 00297160 @00002830 Costoo Wholesale 7751152081 Old Fashioned Fourth Supplies 100 0205 4760 400 194.15 00297161 @00000786 County of San Diego Auditor and Controller PHS MAY 2017 Poway High School parking citations May 2017 100 0504 4919 200 625.00 00297162 COP MAY 2017 City of Poway parkin~ -~i!ations May 2017 100 0504 4919 200 522.00 00297163 LC17-72 LAFCO FY 2017-18 100 0300 5730 100 19,160.62 00297164 @00000813 Cox Communications 41212502-7/17 City Hall Internet Connection -July 2017 100 0106 2200 100 1,298.50 00297165 @00006320 CRAFCO Inc. 940166498 Polyflex Type 2 211 0411 4320A 300 7,308.69 00297166 @00000301 D & D Services Inc. 40294 FY 16-17 Dead Animal Removal Services 100 0301 4120 100 2,120.00 00297167 @00011129 Dance & Company FER-6/25/17 PCPA Final Event Report 6/25/17 100 0204 7622 400 -182.00 FER-6/25/17 PCPA Final Event Report 6/25/17 100 0204 7471 400 750.00 FER-6/25/17 PCPA Final Event Report 6/25/17 100 0204 7471 400 -5, 120.00 FER-6/25/17 PCPA Final Event Report 6/25/17 100 0204 7623 400 -1,218.00 > FER-6/25/17 PCPA Final Event Report 6/25/17 100 8646 20,840.00 C: ----- ---------------cc ---- C: Total for Check 00297167 15,070.00 "' ... 00297168 13-Jul-17 @00010127 Dave's Sport Sales & Screenprinting 14810 Interpretive Services Uniforms 100 0207 4928 400 872.78 .UI 14833 Interpretive Services Uniforms 100 0207 4928 400 447.16 "' Total for Check 00297168 1,319.94 0 .... ....,,00297169 13-Jul-17 @00011282 Dekker, Paul 6000.400-01.17R Instructor Payment Spring 2017 -reissue 100 0208 4118 400 1,254.00 ;::; 00297170 @00000453 Department of Conservation Q2 2017 Q2 2017 SMI & Seismic hazard mapping fees 100 8694 -99.21 (I) Q2 2017 02 2017 SMl & Seismic hazard mapping fees 100 0303 7734 100 1,984.27 3 =II: Total for Check 00297170 1,885.06 .... j,,,00297171 13-Jul-17 @00005345 DL T Solutions 4598786A AutoCAD Maintenance Renewal 100 0304 4120 100 3,231.88 00297172 @00000752 E-W Truck & Equipment Company, Inc 384841 Fleet Stock: Disconnect (1) 611 0413 4799 300 119.93 a, Register of Demands Page 4 of 12 0 Warrants From 7/10/2017-7/14/2017 -"' Check <O Number Date Payee/Vendor Invoice Comment Fund Or&n Acct Profl. Check Amt 00297172 13-Jul-17 @00000752 E-W Truck & Equipment Company, Inc 392888 Unit 925: Valve (1) 611 0413 4799 300 17.64 CM364641 Credit Invoice #384841 611 0413 4799 300 -119.93 Total for Check 00297172 17.64 00297173 13-Jul-17 @00006995 Enniss Inc. 969041 Concrete Dump Fees 211 0411 2905 300 42.83 00297174 @00004733 Escondido Metal Supply 646211 Unit 19A: Prime Plate (1) 611 0413 4799 300 74.00 646273 Unit 19A: Stl Tube (1), Stl Angle (1) 611 0413 4799 300 65.47 Total for Check 00297174 139.47 00297175 H-Jul-17 @00000870 Esgil Corporation JUNE '17 Building Services Activity June '17 100 0303 1707 100 9,004.10 JUNE '17 Building Services Activity June '17 100 0303 1706 100 72,052.07 Total for Check 00297175 81,056.17 00297176 13-Jul-17 -----Esselman, Mark 8370-87 release of grading deposit & security 761 6378 5980 900 2,645.86 00297177 @00011142 Eye/Comm, Inc. 50365 MORA 16-050N AR 16-005/UW1 7-002 Noticing 100 0301 4120 100 262.92 00297178 @00003812 Fireworks & Stage FX America 17114 July 4th Fireworks Display 50% 100 0202 4120 400 7,500.00 00297179 @00001085 Garnishment Recipient PPE 7/2/17 Payroll Garnishment 100 8620 100.00 00297180 @00001109 Full Compass Systems Ltd. INC00439559 PCPA Sound Parts 100 0204 4760 400 300.12 00297181 @00010652 Garda CL West Inc. 10315166 Armored Car Service -July 2017 100 0106 4120 100 547.48 00297182 Gilmore, Robert 81541-06 re~ease of eros~on control sec~~--761 8723 5980 900 2,000.00 ----------. --00297183 Gonzalez, Bernie 2011802.001 Deposit Refund OPP Permit 19075 100 0205 7471 400 300.00 00297184 @00001207 Grainger Inc 9488903932 Dock Supplies 100 0202 4760 400 62.50 00297185 @00005214 Harbor Freight Tools 07041344 Tools 100 0418 4516 300 47.30 07041427 Tools 100 0418 4516 300 37.93 Total for Check 00297185 85.23 00297186 13-Jul-17 @00005088 Harper & Associates Engineering Inc ENG-5850 Consulting Services -Pomerado Reservoir Reh 1771A 1000P 1799 600 4,220.00 EN8-5851 Design Services -Buehler Reservoir Rehabilitat 1770A 1000P 17148 600 4,220.00 ----------- )> Total for Check 00297186 8,440.00 15 00297187 13--Jul-17 @00001447 Heaviland Enterprises Inc 12521 Kumeyaay: landscape maintenance 100 0418 4120 300 245.00 C: 12522-2017 Landscape Maintenance 269 0425 4116 300 29,120.41 1/1 -12522-2017 Landscape Maintenance 0402 .... 510 4116 300 1,700.00 ·°' 12522-2017 Landscape Maintenance 267 0424 4116 300 893.33 "' 12522-2017 Landscape Maintenance 263 0 0421 4116 300 6,670.41 .... 12522-2017 Landscape Maintenance 264 0422 4116 300 6,859.16 ..., ;::;: 12523 Arbolitos Park: Turf & Turf irrigation maintenan 100 0418 4116 300 1,420.20 12713 Country Creek: irrigation repair 263 0421 4770 300 7.47 (D 3 Total for Check 00297187 46,915.98 '1:1: ;-" 00297188 13-Jul-17 @00001645 Home Depot Commercial Account 3210079 PCPA Stage I Shop Repairs 100 0204 4304 400 434.40 3220940 PCPA Stage Supplies 100 0204 4760 400 71.58 O N m M m m r m N m V O W N n m ( p N r m V m N N M m r r W ro N ( rp N M d 7V) O 0 9 M n n 00 O NIN m N0 O N M U rn of n 00 Register of Demands Page 6 of 12 0 Warrants From 7/1012017-7114/2017 -Check "' (0 Number Date PaJ;.ee/Vendor Invoice Comment Fund Org_n Acct Pro~ Check Amt 00297208 13-Jul-17 @00005825 Neal Electric, Inc 67574 As Needed Electrical Maintenance and 100 0419 4120 300 546.42 67615 As Needed Electrical Maintenance and 100 0419 4120 300 1,625.80 Total for Check 00297208 2,548.75 00297209 13-Jul-17 @00011232 Neopost USA Inc. 54984813 Postage machine meter rental -August 2017 100 0106 4308 100 56.96 00297210 @00011622 New Country Management Group SUMCONC ENT 8/6 Summer Concert Entertainment 8/6/17 100 0202 4120 400 2,200.00 00297211 @00011281 NexLevel Information Technology, Inc. 20170619 As-needed consultation services for ERP syste 1199A 1000P 1712 600 1,400.00 00297212 @00005537 Ninyo & Moore 208704 As-Needed Special Inspection Services 1768A 1000P 1799 600 1,694.00 00297213 @00010905 North County Buick Cadillac GMC 168345 Unit 57: Panel (1) 611 0413 4799 300 513.01 00297214 @00000775 Office Depot Business Services Division 918859860-001 Water, paper 100 0601 4710 100 7.26 918859860-001 Water, paper 100 0106 4710 100 64.63 ----·----·-----924172643-001 Paper. water, files 100 0100 4710 100 7.26 924172643-001 Paper, water, files 100 0103 4710 100 88.09 924172643-001 Paper, water, files 100 0106 4710 100 64.63 924172804-001 Cookies (BRC) 100 0100 4710 100 3.59 932176612-001 Binders (interviews) 100 0601 4710 100 30.81 933673612-001 OPP Office Supplies 100 0205 4710 400 4.29 934407495-001 Ergonomic Keyboard 100 0600 4710 100 76.32 934407614-001 Foot rest 100 0600 4710 100 16.11 ------------------935492374-001 iPad Holder (7) 100 0204 -------- 6122B 400 1,153.93 935492861-001 Apple iPad Tablet -9.7" (8) 611 0108 6122B 100 2,644.01 937618753-001 Water, paper 100 0106 4710 100 32.31 937618753-001 Water, paper 100 0601 4710 100 24.01 938414889-001 Pool Office Supplies 100 0203 4710 400 189.08 938415073-001 Pool Office Supplies 100 0203 4710 400 15.42 939859790-001 Paper, paper clips 100 0102 4710 100 49.44 939943329-001 Pool Office Supplies 100 0203 4710 400 47.33 )> 939951274-001 Pool Office Supplies 100 0203 4710 400 7.53 C a::i 940212627-001 Office Supplies -2nd Floor 100 0300 4710 100 170.44 941466188-001 Office Supplies 100 0400 4710 300 38.14 C 1/1 941466188-001 Office Supplies 510 0402 4710 300 3.20 ... .... 941466188-001 Office Supplies 510 0410 4710 300 28.44 UI "' 941848186-001 OPP Office Supplies 100 0205 4710 400 54.88 0 941848251-001 OPP Office Supplies 100 0205 4710 400 10.23 .... -.j 943714591-001 Stationery supplies 100 0011 4710 100 98.06 ;:; Total for Check 00297214 4,929.44 (D 3 00297215 13-Jul-17 @00000775 Office Depot Business Services Division 940249031-001 Paper, binders, pencils, kleenex, electric staple 100 0103 4710 100 19.40 =It 940249031-001 Paper, binders, pencils, kleenex, electric staple 100 0106 4760 100 13.59 .... "' 940249031-001 Paper, binders, pencils, kleenex. electric staple 1 oo 0600 4710 100 125.20 oW f2llb N N N V N N n o villi M diV IN E c O w ' y C E E U c c ` i 0 0 ^ N N N Q K K K ¢ V m ! MO c a O o c O o o c 0 0 o c 0 0 o c wl 10 of 29 O O O O tO M m N r O O ( O O N M Cl! M m rna 101 M M.; N N N V COJ M U Q o V C O u7 y r t N N N U m N M! V V M m O O O O N O N V N can 0 N V V 0 0 0 0 0 0 0 0 0 0 F 0 0 0 0 O M O O O O O O m 0 15 n r v co O O N a o r n c 1 3 0 o vW r r a v EC! 15 a N O N N vrn o. E v v d N H v y U E E U N o W d$ U a a OI Oi d Q p p J J C 3 3 O O O c r r r o 1p o Klr r m i0 0 0 0 0 N 0 0 O Of M N ', A m N e> Ort N m rn W r N v m < o r O r A M M u E y E N C may., i NOa7 N N OOi M O C c nN rn a uu m' 0 v U U Q c U w N UR' Jr. WEI M IfNnrn0 0 o o.. o voi olio V w w w r o C M' C a u OO C O c O c WEMMn n m 0 O c 9O o h m N o' Ln o 0 o 0 r o o a a N N CO O n 10 N n O M V by' bIV m mN O' O M' j n ro' r N t a v n r p U n O g g o m O M O O O O N O N O) LO F O O O O N N nO r n r O r fp M O a N r fOp n CY v of r o 0 N M M a N N V: n N M n n In n O M a M Ill O ( O W a h N a A N N n n N a M M a ( O a OJ N pNj ( O N a O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O 0 0 0a 0M 0M 0M 0M 0M M M 0 0 0 0 0 0 0 0 0 0 0 0' O O n O N N M M .... Register of Demands Page 11 of 12 c.., Warrants From 7/10/2017-7/14/2017 S, Check "' <r>Number Date Payee/Vendor 00297263 00297264 00297265 00297266 00297267 00297268 00297269 00297270 00297271 00297272 13-Jul-17 @00_006562 Valley Power Systems, Inc. @00010882 Vaus, Steve 13-Jul-17 @00003270 Verizon Wireless 13-Jul-17 @00005030 VIP Janitorial Service 13-Jul-17 ----Vivas Cham, Ezequiel @00002730 Waxie 13-Jul-17 @00011606 @00010679 @00011526 West Coast Strategic Public Affairn, Inc. Winsberg, Susan Wittman Enterprises, LLC Invoice Comment Fund Orgn Acct Prog Check Amt Total for Check 00297262 2,966.11 013114 Unit #7: Valve Repair (1) 611 0413 4312 300 2,077.03 TRVL 6/28 SACTO 6/28/17 Trip to Calif State Assembly 100 0010 1430 100 66.11 TRVL 7 /5 SACTO 7/5/17 Trip to Calif State Assembly 100 0010 1430 100 517.96 Total for Check 00297264 584.07 9787851184 Field/ Mobile Broadband Data -June 2017 100 0104 2200 100 38.01 9788438281 0617 Wireless Services: June 2017 100 0301 2200 100 76.02 9788438281 0617 Wireless Services: June 2017 100 0306 2200 100 114.03 9788438281 0617 Wireless Services: June 2017 100 0304 2200 100 38.01 9788438281 0617 Wireless Services: June 2017 100 0301 3311 100 2.92 ------------- Total for Check 00297266 230.98 4383 PCPA Monthly Janitorial 6/17 100 0204 4114 400 3,575.52 4384 100 0204 4720 400 472.35 Total for Check 00297267 4,047.87 PCPA Janitorial Supplies -6/17 -----------~--~-----====c==c============== 2011801.001 76773247 76773248 76778901 76789655 76792945 Refund Deposit CP Permit 18401 Lake Poway: sanitary supplies ___ Lake_ Poway: sanitary supplies Community Center: sanitary supplies Community Center: sanitary supplies Lake Poway: sanitary supplies 10796 Government Relations Services SUMCONC ENT7/30 Summer Concert Entertainment 7/30/17 17060574 Ambulance Billing -June 2017 100 0208 7471 400 300.00 100 0419 4720 300 929.16 100 0419 4720 300 675.90 ---------------- 100 0419 4720 300 992.80 100 0419 4720 300 988.22 100 0419 4720 300 833.53 Total for Check 00297269 4,419.61 100 0013 1799 100 5,000.00 100 0202 4120 400 600.00 100 0102 4120 100 4,578.00 >00297273 C: @00011319 World Advancement of Technology for EMS and Rescu 664 Patient rep?_rt!~9 software July 2017 Payroll W/H EFT for PE#14 100 0503 4120 200 1,094.00 IQ 00904327 C: tn -.... c,, -;_, 00904328 ~00904329 ..,,. 00904330 ------- 10-Jul-17 @00010569 10-Jul-17 @00010570 @00010571 @00007257 ;-00904331 11-Jul-17 @00000248 3 .... U.S. Dept. of the Treasury Employment Development Department Garnishment Recipient CalPERS Union Bank 071017 PE#14 071017 PE#14 071017 PE#14 071017 PE#14 FY17GASB68M1SC 912828P20 912828P20 912828P20 100 8621 86,611.77 100 8624 21,055.06 Total for Check 00904327 107,666.83 Payroll W/H EFT for PE#14 -----~===c==-=======:c======c=== Payroll W/H EFT for PE#14 Payroll Garnishment _ FY17 _§~~B 68 Report-Mi:_c_:!llaneous Purchase Treasury Note 01-31-18 Maturity 100 100 100 100 ---- Purchase Treasury Note 01-31-18 Maturity 100 Purchase Treasury Note 01-31-18 Maturity 100 8622 28,218.65 8620 971.06 0103 1799 100 2,500.00 ---------·- 8212 1,000,000.00 8212A -2,343.75 8261 3,335.84 Total for Check 00904331 1,000,991.89 .... RegisterofDemands Page 12of 12 .,S:i,,. Warrants From 7/10/2017-7/14/2017 S, Check ..., caNumber Date Payee/Vendor Invoice 00904332 11-Jul-17 @00000248 Union Bank 912828UU2-2 912828UU2-2 912828UU2-2 flnance Director Approved ____ ,___~~/CJ_. --~~---------- Date~-~~()-~:s-°i~~~(~~ :s,. C: cc C: "' .... .... _UI ..., 0 .... ... .... Comment Purchase Treasury Note 03-31-18 Maturity Purchase Treasury Note 03-31-18 Maturity Purchase Treasury Note 03-31-18 Maturity Fund Orgn Acct Prog Check Amt 100 8212A -3,437.50 100 8261 2.090.16 100 8212 1,000,000.00 Total for Check 00904332 998,652.66 Register Total 4,137,279.71 p V O O n 44(( N O h o W m N q Jlo s O O r r N M u7 N ja 0 - - , I C C w CIO C w C m a Yl0 O m ( V N H un N N O O C G O ( j o M O N ( V yMy O y y to O VM aTNNOf O Of vmIN W DN C, 16 VM M00 O C V O c M C M C o cofO C rW no 1P O v r r N M M vV InD wY Gi1L c V; o ro O o O6 f00 0 fM t) i l o O N N v121010a O O v v a a to N 8i v E E CIC b1U J1U AFREM INO M NeOEMM M N N O c Z Z J1U 0 0 0 0 0 0 0 M, N m a foo M r C 0 t' r C r c 0 a o: n c 1 fn fn fn fn ( n fA U 0 0' 10 0 0 of0 c aoi w w w w ac' i aoi a E _ _ C C E E' E E E E E E N to Ito to to N y U N NINNN N NN Z II ZZI Z N N O N O n n 1C ww l o rn OI o M a M Oa 0 0 c0U 0 0 C 3 N n O n 0 0 0 OQ O O 0 0 y tM0 O a ntl p0 p0 a C N ^ v m rzO o d m m n m V M0 L e q b U N M V O 0 0 18 of 29 0 0 N N O N O n n 1C ww l M [ N f C6rV N O m O O O 0 0 0@1 @ 0 c mm 00 INKOO m NIS o o rn J o M a M o 0 0 0 0 0 n N N n O N W O) n 0 0 0 rn rn 0 m rn LO 00 ai 00 M [ N f C6r V N O m O O O 0 0 0@1 @ 0 c mm 00 INKOO m NIS o o rn M o M a M o 0 0 0 0 0 n N M O N n n 0 0 0 0 0 0 0 LO H v ai v m n n m m n m N V M0 0 N N N O M, o 0 0 0 0 00 0 0 0 o 0 0 0 0 0 0 0 0 0 rn 0 0 0 0 0 0 0 0 O O N N N N o0 Y O N N N N N N N n N N ' N V LOOV l00 O< V t0 t h O N 0) N TN O) N D) N O) N D) N U 0 0 0 0 0 A n n W W W W a0 a0 v 0 a0 0 a 0 0 N 0 V0 M 0 M 0 M0 M 0 M 0 M 0 M 0 H aU O N N N Y Y Y Y O O C C y 0Z 0 00 0 0 ry. WL 4! L WL NL a c c zo o v G0 U U U U C L L C C O O U U U y y y N N N a Za a a a J Ji W N O V N N n jp j j S CTI F O O N O O O fN N Q Q N N d Uu ala OoNWro, W- W n a 0 0 0 o r 0 M i0 N o n W O M p l0 U W M r v> O O O O N i a W N N a C) N a N O N N a pOH V pOH V G n r N N ,_., Register of Demands Page 6 of 15 0 Warrants From 7117/2017- 7/21/2017 0 Check -,_., Date Pagee/Vendor Invoice Comment Fund Or&,n Acct Pro!I. Check Amt <DNumber Total for Check 00297338 5,055.00 00297339 20-Jul-17 @00001645 Home Depot Commercial Account 0220018 Water Treatment Plant: restroom repair 100 0419 4760 300 94.31 1220003 Garden Road Parle repair supplies 100 0419 4760 300 35.86 2220677 Paint Strainers 211 0411 4520 300 37.16 4220921 VWv Collection: small tools 520 0405 4516 300 29.00 5211072 WTP: misc. PVC parts and supplies 510 0402 4760 300 150.88 6220910-2017 PS8: misc. electrical 510 0402 4760 300 42.40 6220911 Lake Poway: toilet repair 100 0419 4760 300 15.20 665399 Urinal plumbing 100 0419 4516 300 80.65 6770667 Urinal Auger 100 0419 4516 300 26.88 --------7210128 Fire Station #1 : replacement cartridge 100 0419 4760 300 45.19 8660717 Trap Snake 100 0419 4516 300 214.42 9110421 Old Poway Park: toilet 100 0419 4760 300 -257.52 9121073 Operations: toilet repair 100 0419 4760 300 -279.07 9220027 PCPA: HVAC repair 100 0419 4760 300 59.01 9220883 Operations: toilet repair 100 0419 4760 300 279.07 9220886 Toilet 100 0419 4760 300 257.52 9220891 Old Poway Park: toilet repair 100 0419 4760 300 293.48 -------- Total for Check 00297339 1,124.44 00297340 20-Jul-17 @00010762 Impact Absorbents Inc. 0058195-IN Wrhse: All Purpose Absorbent(50) 100 8189 957.84 00297341 Inspector Playground 5069 Poway Community Center: surface impact test 1636A 1000P 4120 600 1,000.00 00297342 @00003693 Itron, Inc. 451890 Hardware: FC300, Desk Dock x 2 510 0401 4120 300 877.49 451890 Hardware: FC300, Desk Dock x 2 510 0401 4308 300 853.58 Total for Check 00297342 1,731.07 00297343 20-Jul-17 @00001306 JRC Printing LLC 37167 Bus. Cards-Banzuelo,Lim,LeDrew,Schumaker 100 0301 4922 100 81.89 ---· ---------·----·-> 37167 Bus. Cards -Banzuelo,Lim,LeDrew,Schumaker 100 0304 4922 100 34.48 C: 37167 Bus. Cards -Banzuelo,Lim,LeDrew,Schumaker 211 0411 4922 300 34.48 cc C: 37167 Bus. Cards -Banzuelo,Lim,LeDrew,Schumaker 261 0420 4922 300 34.48 "' -... Total for Check 00297343 185.33 UI -00297344 20-Jul-17 @00010945 Junior Builders Academy Inc. 3103.100.17 Instructor Payment Camps 2017 100 0208 4118 400 864.00 000297345 @00001341 Kaiser Foundation Health Plan Inc 104676 -7711 Kaiser Medical -Cobra -July 2017 100 8720C 509.56 -..100297346 @00011224 Kelly & Assoc., Inc. 201706-34 Trucking and Operator Services 211 0411 4320A 300 11,936.66 it 0029734 7 @00005310 Kimley-Hom and Associates, Inc 9718373 FY16-17 As-Needed Traffic Engineering Servic 100 0307 1714D 100 15,230.03 9718374 As-Needed PW Traffic Services: May 2017 275 0470 1714D 300 674.92 3 :ii: Total for Check 00297347 15,904.95 ... i-,00297348 20-Jul-17 @00001704 Kosmont Companies 1705.12-002 RFQ -Real Estate Transaction Advisory Servic 100 0014 1799 100 10,406.50 -------------·- 1705.3-002 Real Estate Trans & Econ Proj Finance Adv Sv 100 0014 1799 100 1.491.10 o O RdI miat m rn m m U U rl W W M r M d ti1 21 of 29 U' MWO O 75d NMmO O O N o m 0 0 p O N ^ S W b 60 N N N IN w M N M W ' U O M O. O 0 0 c O O 0 l cc WWI pO N 0 0 0- 110 0 0 0 N{ m v°' i, N 22 of 29 i fV OJ N a tp O N O N cOp rr a IN 0 0 0 0 01 0) Y ( a O n n m 0 N N O r o 0 0 m , 1 U N YulUVOti 23 of 29 0' 10 0 N M M M 0 0 0 0 W UU N m 0 S 8 s X00 0 0 O M M M D O N: N 0 0 0 N N N 0 N N 0 0 LLN N U U U UIUT T aaa I0 0 0 3 3131 U U U dNMNO M M 0 0 r r Nim) U U T T asY, Y 0 0 UU n a J J o. Ia riroI0 L) C) n. a m' rn m M M dVz 24 of 29 DQm y E C N a w a vmaE x m E m m a z 2 y N 12 E ELL a' N E0K0Nx W O O M a` Y o NQ0 Ca Q m U m r v cv m W r VN J Nrc U O Y M W 0 N O dVz 24 of 29 DQ m y E C N a w a vmaE x m E m m a z 2 y N 12 E ELL a' N E0K0Nx m 7 co_ o0 a` Y o NQ0 C a Q m U W U v 0P v cv m W n VNJ Nrc O Y M W N N O O O 0 O O O r_ r N N W M NM NM m m rn 00 0 o O O r r r i6 Z6 5 5 N O O O 06 05 06 d d d 0 C MN 6 0 c a' dvdo' c vic oicOICV r r 6 1 u' YJ rH+ o O O 06 06 N N v, m t I a fi orn 25 of 29 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 vi o vi o .= o o vi o o o an o 0 o c c o w ari O O O 00 O O O O O O OIO 0 0 0 CIO O O O O O O O O O O 0 0 0 0 0 0 0 O_ O_ O O O. O 0 0 0 O O M M M N rn o, rn rn rn m m rn m rn rn rn- m m '. rn m rn rn m m rn m rn a a a a a a a a a a a a a a s a a a a a a a a N M N m m m m m a m a0 m a0 m m m m a a m m m m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 O O o 0 o O o O o O CIO 0 0 0 0 0 0 0 0 0 O O O O O M O O O O O O O O N O O O O O O O N m a0O d O. N p l08 i U v T E F F t0 N N t0 N t0 N N N l0 N a O N' N @ U_ U U U U U U U y U U U U U U. U U y N UI U U T T T T T T T T T T T T T O T T T T T T L L L L L K L L L L L L L L V T L L L L L L a a a a a W a a a a a a a a L— a a a s a c c c c c c c c c c cc c> c a c c c c c E E E E v o E E E E E E E E ¢ E E E E E E E E E E E', E ' o E E E''. E E E E E 0 E E E E' E E E T T T Ti T N T T T T T T T T Y M T T T T T T O O O O O' 0 0 0 O, O O O O O C _ O O O O O. 0 0 6 6 6 6j C. 6 6 O. 6 6 i 6 6 IL 0 6 6 6 O. G. O. E E E E'' E ¢ E E EIE E E E E'. E E E E E w ala v a a a a a as a m i ala i o c O c V El N Em N O 10 40 ( O l0 O M N c E o N of W N O N O M Am N v E U L OZt N y m 0 o r g 0 o H tyO n p G y oo o O cc R n Cau 0 Ou cc a 0 rn 3 E 0 y O O cD F F- Y N M N M M r OOi V M V O r V U rn o0 oo cc 26 of 29 yy N N N O 10 40 ( O l0 O M N O O o n of r N Q) M N O M 0q N v r N M M m a N o g 0 o H tyO o 0 0 m 0 0 0 0 0 0 0 rn 3 E 0 y O N cD F F- Y N M N M M r OOi V M V O r V U rn O 0 0 O N yy 0 M O O O N O 0 0 N< 0 0 N 0 V0 F oO o o a O o p o 0 0 0 o 0 0 0 0 0 D o m 0 0 0 0 M ry M M V ry N N N M M M O O OO O O O y f0 O, y O O Y O N N N U U U O O O O O O O O O O O O O 4 0 N 0 V 0 V0 N0 l0 l0 0 0 10 0 t0 0 M 0 V0l V0 0 0 F 27 of 29 U 2 a a 0 c 0 0 M C M a h M N n M M m n v yrC N lV M ° a M O N in N N V v Z ori, m v N N a m 6 co O 6 N OJ 6 ( O r p 6 OJ N' yy r U VV D r I p 0 0 0 0 0 0 0 0 0 010 4 0 0 M M 0 M 0 M 0 M 0 M o M OM o M o' M O N Register of Demands Page 14 of 15 00 Warrants From 7117120/7 -7/2112017 0 Check -N <DNumber Date PaJ:_ee/Vendor Invoice Comment Fund Or~n Acct Pro&. Check Amt 00297416 20-Jul-17 @00006781 USA Blue Book 297659 WTP: gloves and dispenser; Flexogen hose 510 0402 4760 300 735.20 Total for Check 00297416 1,146.99 00297417 20-Jul-17 @00006562 Valley Pov.rer Systems, Inc. C34379 Unit 922: Compressor Replacement (1) 611 0413 4312 300 1,741.33 00297418 @00011291 Veg-Appeal 3 Healthy Eating Training wt Smoothie Demo 7/1 100 0601 4927 100 650.00 00297419 @00003270 Verizon Wireless 9788325292 PW: Verizon Charges 04/29/17-05/2817 100 0418 3311 300 20.47 9788325292 PW: Verizon Charges 04/29/17-05/2817 275 0470 2200 300 38.01 9788325292 PW: Verizon Charges 04/29/17-05/2817 510 0406 2200 300 38.01 9788325292 PW: Verizon Charges 04/29/17-05/2817 211 0411 2200 300 38.01 9788325292 PW: Verizon Charges 04/29/17-05/2817 211 0411 3311 300 0.66 9788325292 PW: Verizon Charges 04/29/17-05/2817 231 0412 2200 300 152.04 -------------9788325292 PW: Verizon Charges 04/29/17-05/2817 231 0412 3311 300 1.28 9788325292 PW: Verizon Charges 04/29/17-05/2817 611 0413 3311 300 1.06 9788325292 PW: Verizon Charges 04/29/17-05/2817 100 0400 2200 300 76.02 9788325292 PW: Verizon Charges 04/29/17-05/2817 100 0418 2200 300 38.01 9788325292 PW: Verizon Charges 04/29/17-05/2817 520 0405 2200 300 190.05 9788325292 PW: Verizon Charges 04/29/17-05/2817 100 0419 2200 300 38.01 9788325292 PW: Verizon Charges 04/29/17-05/2817 510 0404 3311 300 10.19 9788325292 PW: Verizon Charges 04/29/17-05/2817 520 0405 3311 300 17.35 ------------9788325292 PW: Verizon Charges 04/29/17-05/2817 510 0402 3311 300 8.72 9788325292 PW: Verizon Charges 04/29/17-05/2817 510 0402 2200 300 76.02 9788325292 PW: Verizon Charges 04/29/17-05/2817 510 0401 3311 300 7.30 9788325292 PW: Verizon Charges 04/29/17-05/2817 100 0419 3311 300 13.17 9788325292 PW: Verizon Charges 04/29/17-05/2817 510 0401 2200 300 266.17 9788325292 PW: Verizon Charges 04/29/17-05/2817 510 0404 2200 300 228.06 9788325292 PW: Verizon Charges 04/29/17-05/2817 100 0417 2200 300 38.01 Total for Check 00297419 1,296.62 >00297420 20-Jul-17 @00003270 Verizon Wireless 9788439550 EMS T eremetry 100 0503 3311 200 93.22 C: --------------------------f'2 00297421 Watanabe, Debara M. MDRA04-53 release of erosion control security 761 8540 5980 900 2,000.00 !ij 00297422 @00003826 Water Environment Federation 9372JJ5 MAY2017 Terry Zaragoza: WEF membership, May 2017 520 0405 4924 300 133.00 ...a. 00297423 @00002730 Waxie 76803697 Facilities: sanitary supplies 100 0419 4720 300 12.80 .UI 00297 424 @00005639 West Coast Arborists, Inc. 126863 LMD 86-2B: Tree Trimming/Removal/Replace 269 0425 4120 300 160.00 N 126864 LMD 86-2B: Tree Trimming/Removal/Replace 264 0422 4120 300 280.00 0 .... 1-3267 Arborist Services: ..,. 14038 York Ave., June 30, 2 100 0014 4120 100 720.00 ; Total for Check 00297424 1,160.00 3 00297425 20-Jul-17 @00002794 Western Mower and Engine 37231 Unit SE411: Valve(1) 611 0413 4799 300 42.42 'II: 41241 Operating supplies 100 0501 4760 200 78.08 .... 42541 Operating supplies 100 0501 4760 200 167.82 N 43481 Trimmer line 100 0418 4308 300 58.02 N Register of Demands Page 15 of 15 (0 Warrants From 7/17/2017-7/ll/2017 S, Check N <DNumber Date Payee/Vendor Invoice 00297425 20-Jul-17 @00002794 Western Mower and Engine 43701 00297426 20-Jul-17 @00002918 Williams, Scott T4 2017 00297427 @00011587 Zaro Tools, Inc. INV3372042 00904333 17-Jul-17 @00000240 U.S. Bank. COP 2005 07/17 COP 2005 07/17 COP 2005 07/17 00904334 19-Jul-17 @00007257 CalPERS 14994434 00904335 14994444 00904336 14994452 00904337 20-Jul-17 @00003518 Union Bank-San Diego PPE 7/16/17 00904338 21-Jul-17 @00006266 Manufacturers & Traders Trust Co. Bank 457 PPE 7/16/17 00904339 457R PE 7/16/17 00904340 401A PE 7/16/17 00904341 ROTH PE 7/16/17 00904342 RH$ PPE 7/16/17 00904343 RHM PPE 7/16/17 00904344 @00007243 U.S. Bank N.A. PARS AR$ 1517 00904345 PARS REP 1517 Finance Director Approved ----::.-,-r1--~---------- D ate ~~~"'l'------'-.,__,,'- :i> C: cc C: 1/1 ... .... $1' N 0 .... ..... S' 3 'II: .... Comment Fund Orgn Acct Prog Check Amt Trimmer line 100 0418 4308 300 153.64 Total for Check 00297 425 499.98 Scott Williams: renew T4 #25810, 9/1/17 510 0402 4924 300 105.00 Fuel 100 0418 4760 300 516.04 2005 COP Debt Svc Pymt 07 /17 311 8053A 665,987.51 2005 COP Debt Svc Pymt 07/17 811 8817 180,000.00 2005 COP Debt Svc Pymt 07/17 811 8388A -180,000.00 Total for Check 00904333 665,987.51 CalPERS Misc UAL FY 2017-18 100 8722C 1,546,796.00 CalPERS Safety UAL FY 2017-18 100 8722B 620,105.00 CalPERS Safety PEPRA UAL FY 2017-18 100 8722B 201.00 Transfer net payroll to Union Bank PPE 7/16/17 100 8003U 569,905.17 ICMA 457 deferred comp deductions PPE 7/16/ 100 8617 46,723.61 ROTH 457 deferred comp PPE 7/16/17 100 8617 775.00 401a employee/er deductions PPE 7/16/17 100 8618 11,393.82 ROTH IRA employee contributions PPE 7/16/1 100 8627 645.00 Retirement Health Savings Plan (Safety) PE 7/ 100 8717 1,662.86 Reti_~e~~nt Health Savi_ngs Plan (Mgmt) PPE 7/ 100 8717 16,936.93 PARS AR$ PE#15 100 8724 4,198.41 PARS REP PE#15 100 8721 45,902.30 Register Total 4,180,368.03 City of Poway COUNCIL AGENDA REPORT APPROVED D APPROVED AS AMENDED 0 (SEE MINUTES) DENIED D D REMOVED CONnNUED~~~~~ DATE: TO: FROM: SUBJECT: Summary: Resolution No. August 15, 2017 Honorable Mayor and Members of the City Council Nancy Neufeld, City Clerk ~ (858) 668-4535 or nneufe ld@poway.org Approval of Minutes The City Council Meeting Minutes submitted hereto for approval are: • July 18, 2017 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority , and the Successor Agency to the Poway Redevelopment Agency . Recommended Action: It is recommended that the City Council approve the Minutes as submitted . Public Notification: None. Attachments: A. July 18, 2017 Regular City Council Meeting Minutes Reviewed/Approved By: Wendy Kaserman Assistant City Manager 1 of 8 Reviewed By: Morgan Foley City Attorney A~ Tina M . White City Manager August 15, 2017, Item #1.3 NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES July 18, 2017 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7 :00 p.m . ROLL CALL Cunningham , Grosch, Mullin , Leonard , Vaus STAFF MEMBERS PRESENT City Manager Tina White ; Assistant City Manager Wendy Kaserman ; C ity Attorney Morgan L. Foley ; City Clerk Nancy Neufeld ; Community Services Director Rob in Bett in ; Development Services Director Bob Manis ; Acting Director of Finance Peter Moote ; Publ ic Works D irector Michael Obermiller; Fire Chief Mark Sanchez; Captain Todd Richardson , Sheriff's Department. (N ote : Hereinafter the titles Mayor, Deputy Mayor, Counc i/memb er, City Ma nager, Assist ant City Man ager, City Attorney, City Clerk and Director of Administra tive Services s hall be u se d to indica te Mayor/Ch air, Deputy MayorNice Chair, Co un cilm emb er/Direct or, City Manager/Executive Director, Assistant City Man ager/Assistant Executive Directo r, City Attorney/Counsel, City Clerk/Secreta ry and Director of Adminis trative Services/Finan ce Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Leonard introduced the Boy Scouts from Troo p 644 to lead the pledge of allegiance . PRESENTATION Mayor Vaus presented Deputy Arthur Horst with a plaque in recogn ition of being select ed as the Poway Sheriff's Station Deputy of the Month for June . Mayor Vaus presented a certificate from the Safewise Organization recognizing Poway as one of California 's Safest Cities to Captain Todd Richardson on beha lf of the entire Poway Sheriff's Substation team . Mayor Vaus presented a Certificate of Recognition and Mayor's Medallion to Pomerado Elementary School student Paul Burnett , for his generosity and enterprising ingenuity in fundraising , and Kamden Houshan , for his persevering spirit in the fa ce of adversity. 2 of 8 August 15, 2017 , Item #1.3 Pag e 1 City of Poway-Minutes -July 18, 2017 PUBLIC ORAL COMMUNICATIONS Lynne Keane, representing Poway Alano Club, spoke regarding leasing arrangements for Big Stone Lodge. Nancy Jelaty thanked city staff for responding so quickly to the Twin Peaks Road restriping change and a clean-up for a recent asphalt spill. Lynette Perkes spoke regarding Poway Road Corridor Study and opposes the draft Poway Road Specific Plan. James Kreifeldt spoke regarding Veterans Housing and requested Council find a suitable location for such housing in the Poway Road Corridor. 1. CONSENT CALENDAR (Approved By Roll Call Vote) Motioned by Councilmember Cunningham, seconded by Councilmember Mullin to approve Consent Calendar items 1.1 through 1.11. Motion carried by the following roll-call vote: Ayes: Noes: Absent: Cunningham, Grosch, Mullin, Leonard, Vaus None None 1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda. 1.2 Ratification/Approval of Warrant Registers for the periods of May 29 through June 2, 2017, June 5 through June 9, June 12 through June 16 and June 19 through June 23, 2017. 1.3 Additional Items for Boiler Replacement for 1907 Baldwin Steam Locomotive. 1.4 Adoption of Resolution No. 17-041 entitled "A Resolution of the City Council of the City of Poway, California, Authorizing the Destruction of Certain Documents in the City Clerk's Office, Community Services, Development Services, Finance, Human Resources, Public Works and Safety Services." 1.5 Adoption of Resolution No. 17-042 entitled "A Resolution of the City Council of the City of Poway, California, Authorizing the Updating of the Emergency Operations Plan and Emergency Operations Center Handbook." 1.6 Adoption of Resolution No. 17-043 entitled "A Resolution of the City Council of the City of Poway, California, Supporting the San Diego County Water Authority's Long-Term Water Supply Plan and Litigation Against the Metropolitan Water District of Southern California." Councilmember Cunningham commented on Item 1.6 and expressed his strong support for the San Diego County Water Authority's litigation against the Metropolitan Water District of Southern California. 1. 7 Acceptance of the FY 16/17 ADA Barrier Removal -Lake Poway Restroom Project; Bid No. 17-012. 1.8 Approval of Agreements with Invoice Cloud, Inc. and Selectron Technologies, Inc. for Utility Bill Electronic Payment Services and Interactive Voice Response (IVR) Services. 3 of 8 August 15, 2017, Item #1.3 City of Poway-Minutes -July 18, 2017 1.9 Adoption of Resolution No. 17-044 entitled "A Resolution of the City Council of the City of Poway, California, Proclaiming the Termination of Waiver of the Formal Bid Process for Emergency Repair of the Boiler Loop Under City Hall." 1.10 Adoption of Resolution No. 17-045 entitled "A Resolution of the City Council of the City of Poway, California, Establishing an All-Way Stop Control at the Intersection of Alora Street and Los Olivos Avenue." 1. 11 Report of Emergency Repair Expenditures Pertaining to the 2017 Winter Storm Event Made Under Authority of Resolution No. 17-004 Adopted on January 24, 2017. 2. ORDINANCE None. 3. PUBLIC HEARING 3. 1 Resolution to Initiate Procedures for Establishing and Implementing By-District Elections for City Council Members. City Attorney Morgan Foley stated the proposed change to the at-large method of electing members to the City Council is in response to a demand letter received from attorney Kevin Shenkman with the Law Firm of Shenkman and Hughes. Mr. Shenkman alleges that the City's at-large method of electing members of the City Council violates the California Voting Rights Act (CVRA). The correspondence demanded that the City Council voluntarily change the method of electing its Councilmembers from at-large elections to district elections and threatened to file a lawsuit against the City if the City Council does not meet his demand. Mr. Foley then introduced John Ramirez, Attorney from Rutan and Tucker, LLP and Justin Levitt, Demographer from National Demographics Corporation. John Ramirez, Rutan and Tucker, LLP, outlined the legal process for the conversion to by- district system and discussed the laws and provisions governing the CVRA. Mr. Ramirez stated that adoption of a resolution to initiate the procedures was the first step in a series of public hearings to establish criteria and provide public input in establishing four council district maps. City Attorney Foley stated that the resolution sets forth the proposed public hearing dates as August 1, August 8, August 18, and August 31, 2017. The following speakers addressed the Council: Speaker in Support: Pete Babich. Speaker in Opposition: Peter OeHoff. Neutral Speaker: Thomas Bradley. Submitted a speaker slip in support but did not speak: Derrick Martin. Council comments and questions ensued. In response to Council inquiries, Mr. Ramirez stated that the safe harbor provision allows for a 90-day process for agencies to switch from an at-large system to a by-district system 4 of8 August 15, 2017, Item #1.3 City of Poway -Minutes -July 18, 2017 without the threat of a lawsuit during that period. He explained that the adoption of a resolution to initiate the process and calendar of tentative timelines is the first step under the safe harbor provision. Mr. Ramirez explained that the state mandate under CVRA would supersede if the public voted to overturn by-district elections in the future. Following discussion, Council: concurred that a change to by-district elections was the only alternative in that no jurisdiction has prevailed in their lawsuits; expressed concern that the state mandate was diluting the concept of local control for Council representation of the entire City; and that the Council wanted to emphasize the process would be transparent with public input as a key component to ensure a smooth transition. Motioned by Mayor Vaus, seconded by Councilmember Grosch to close the public hearing, authorize an appropriation from General Fund unappropriated balance (100- 8912) in the amount of $41,500, and adopt Resolution No. 17-046 entitled "A Resolution of the City Council of the City of Poway, California, Expressing the City Council's Intention, Pursuant to Elections Code Section 10010(e)(3)(A), to Initiate Procedures for Establishing and Implementing By-District Elections for City Council Members." Motion carried unanimously. 3.2 Minor Conditional Use Permit (MCUP) 17-004: a proposal to add eight lights to a tennis court that was recently approved for construction, located at 18701 Heritage Drive. Associate Planner Carol Rosas presented the report along with a PowerPoint presentation outlining the conditions of approval. No Speakers. Motioned by Councilmember Cunningham, seconded by Councilmember Grosch to close the public hearing and adopt Resolution No. P-17-11 entitled "A Resolution of the City Council of the City of Poway, California, Approving Minor Conditional Use Permit 17-004 Assessor's Parcel Number 277-220-32." Motion carried unanimously. 3.3 Minor Development Review Application 16-050, Variance 16-005 and Underground Waiver 17-002: a request to construct a single-family residence and to allow a detached garage to encroach into the front and side yard setbacks at 18116 Old Coach Road. Associate Planner Oda Audish presented the report along with a PowerPoint presentation to discuss the project site and proposed project development. No Speakers. Council comments and questions ensued. In response to Council inquiry, Ms. Audish stated that a biological conservation easement allows access to the area, however, restricts development that would destroy the natural habitat. Motioned by Councilmember Cunningham, seconded by Councilmember Mullin to close the public hearing and adopt Resolution No. P-17-12 entitled "A Resolution of the City Council of the City of Poway, California, Approving Minor Development Review Application 16-050, Variance 16-005 and Underground Wavier 17-002 Assessor's Parcel Number 277-010-15." Motion carried unanimously. 5 of 8 August 15, 2017, Item #1.3 City of Poway-Minutes -July 18, 2017 Mayor Vaus announced that he was disqualified from voting on Item 3.4 due to a conflict of interest, owning property within 500 feet of the assessment area, and left the dais at 8:05 p.m. 3.4 Resolution Renewing the Via Del Toro Water Line Improvement Assessments to be Collected on the Property Tax Rolls for Fiscal Year 2017-18. Acting Finance Director Peter Moote provided a brief overview of the report. No Speakers. Councilmember Cunningham announced that he would recuse himself from voting on Item 3.4, as he resides within close proximity of the assessment area. Motioned by Councilmember Mullin, seconded by Councilmember Grosch to close the public hearing, receive the report and adopt Resolution No. 17-047 "A Resolution of The City Council of the City of Poway, California, Renewing the Water Line Improvement Assessments to Be Collected on The Property Tax Rolls for Fiscal Year 2017-18." Motion carried 3/0, with Councilmember Cunningham abstaining and Mayor Vaus disqualified. Mayor Vaus returned to the dais at 8:08 p.m. 3.5 Resolution Renewing the Welton Lane Water and Sewer Improvement Assessments to be Collected on the Property Tax Rolls for Fiscal Year 2017-2018. Acting Finance Director Peter Moote provided a brief overview of the report. No Speakers. Motioned by Deputy Mayor Leonard, seconded by Council member Mullin to close the public hearing and adopt Resolution No. 17-048 entitled "A Resolution of the City Council of the City of Poway, California, Renewing the Water and Sewer Improvement Assessments to be Collected on the Property Tax Roll for Fiscal Year 2017-18." Motion carried unanimously. 4. STAFF REPORT 4.1 Environmental Assessment and Minor Development Review Application (MDRA) 14-036: A request to construct an addition to an existing residence at 16290 Rostrata Hill Road, convert an existing garage to a guest house, and construct a new garage with workout room. Associate Planner Oda Audish presented the report along with a PowerPoint presentation. Ms. Audish stated that the structure complies with all building standards. A minor development review is required due to the proximity to other archeological sites and monitoring will lessen significant archeological impacts. The study has been submitted to the State Clearing House and to the San Diego Historical society. No Speakers. Council comments and questions ensued. 6 of 8 August 15, 2017, Item #1.3 City of Poway -Minutes -July 18, 2017 In response to Council inquiry, Development Services Director Bob Manis stated that the property owner has complied with the conditions of their approved home occupation permit. Motioned by Councilmember Mullin, seconded by Councilmember Cunningham to adopt Resolution No. P-17-13 entitled "A Resolution of the City Council of the City of Poway, California, Adopting a Mitigated Negative Declaration for Minor Development Review Application 14-036 Assessor's Parcel Number: 275-712-10," and Resolution No. P-17-14 entitled "A Resolution of the City Council of the City of Poway, California, Approving Minor Development Review Application 14-036 Assessor's Parcel Number: 275-712-10." Motion carried unanimously. 4.2 Acceptance of City Clerk's Certification of Initiative Petition entitled "An Initiative to Amend the City of Poway General Plan to Add the Stoneridge Overlay Zone, and to Amend the Zoning and General Plan Land Use Map of the City of Poway to Redesignate a Portion of the Stoneridge Country Club from Open Space-Recreation to Residential Condominium with the Stoneridge Overlay Zone" and Adoption of Resolutions Calling for a Special Municipal Election to be held November 7, 2017, Requesting Consolidation Services from the County Board of Supervisors, and Providing for the Filing of Rebuttal Arguments. City Attorney Morgan Foley reported that the San Diego County Registrar of Voters conducted the signature verification process for the citizens' initiative petition pertaining to the Stoneridge Country Club proposed land use amendments and certified that there were no less than 15% of signatures of registered voters. Mr. Foley stated that the petition has qualified for a special election to be held as the proposed changes in land use designation and zoning are subject to the provisions of Proposition FF, Ordinance 283. Council comments and questions ensued. Speaker in Support: Sara Ellis, Roni Hicks & Associates, representing Stoneridge Country Club property owner, stated that the invoice for the estimated cost of the special election will be paid by the property owner and should be sent to No Stone Left Unturned, LLC. Motioned by Councilmember Cunningham, seconded by Councilmember Grosch to accept the Certification of Sufficiency, immediately order a special election, to be held pursuant to subdivision (a) of Elections Code section 1405, at which the ordinance, without alteration, shall be submitted to a vote of the voters of the City, and adopt: Resolution No. 17-049 entitled "A Resolution of the City Council of the City of Poway, California, calling for the Holding of a Special Municipal Election to be Held on Tuesday, November 7, 2017, for the Submission of a Proposed Ordinance;" Resolution No.17-050 entitled "A Resolution of the City Council of the City of Poway, California, Requesting the Board of Supervisors of the County of San Diego to Render Specified Services to the City Relating to the Conduct of a Special Municipal Election to be Held on Tuesday, November 7, 2017;" and Resolution No.17-051 entitled "A Resolution of the City Council of the City of Poway, California, Providing for the Filing of Rebuttal Arguments for City Measures Submitted at Municipal Elections." Motion carried unanimously. 4.3 Status Update for the Espola Road Safety Improvements Project. Senior Civil Engineer Taryn Kjolsing presented the report along with a PowerPoint presentation to discuss updates on the remaining signatures required for the easements, 7 of 8 August 15, 2017, Item #1.3 City of Poway-Minutes -July 18, 2017 status of design plans for the pathway improvements and a timeline for the project which includes construction beginning January 2018. Speakers in Support: Stephen Lawless and Derrick Martin. Speakers commented regarding re-design options. Council comments and questions ensued in support of the project and whether the project would need to be redesigned, or eminent domain could be pursued, if the remaining easements needed to complete the project are not signed. In response to Council questions Mr. Foley outlined options the Council could consider in order to best serve the needs of the City for completion of the project. Director of Development Services Bob Manis informed Council that staff will return to Council at the August 15 Council meeting for direction regarding whether eminent domain or redesign should be pursued if easements are not finalized by that date. Council received the report and no action was taken. 5. WORKSHOP None. 6. MAYOR AND CITY COUNCIL-INITIATED ITEMS The Mayor and Council made announcements and reported on various events taking place in the City. No action was taken. JIM CUNNINGHAM 6.1 MTS Update Councilmember Cunningham gave an update on the Metropolitan Transit System and stated that MTS is facing a $2 million-dollar deficit and are restructuring service routes affecting Poway. Councilmember Cunningham stated that he will continue to represent the transit needs of the City as MTS considers service level cutbacks. 7. CITY MANAGER ITEMS None. 8. CITY ATTORNEY ITEMS None. ADJOURNMENT The meeting was adjourned at 9:06 p.m. 8 of8 Nancy Neufeld, CMC City Clerk City of Poway, California August 15, 2017, Item #1.3 City of Poway COUNCIL AGENDA REPORT APPROVED D APPROVED AS AMENDED 0 (SEE MINUTES) DENIED D REMOVED D DATE: TO: FROM: CONTACT: SUBJECT: Summary: CONTINUED ____ _ RESOLUTION NO. August 15, 2017 Honorable Mayor and Members of the City Counc~ 1 , Robert Manis, Director of Development Services ,rl Melody Rocco, Senior Civil Engineer ~ 858-668-4653/mrocco@poway.org Implementation of Trash Amendment Order No. R9- 2017-0077 The San Diego Regional Water Quality Control Board (Regional Board) issued Order No. R9-2017-0077 (Order) on June 2, 2017 for the control of trash in discharges from Phase I Municipal Separate Storm Sewer Systems (MS4s) to ocean waters, inland surface waters, enclosed bays, and estuaries in the San Diego region. The Order requires all copermittees to select either one of two methods or "tracks" for controlling trash. The selection must be made in writing to the Regional Board by September 5, 2017 with submittal requirements, which vary depending upon track selection, due by December 3, 2018. The final compliance date for the Order to be fully implemented is December 2, 2030 with a minimum demonstrated 10 percent trash reduction each year over the 10- year implementation period. Recommended Action: It is recommended that the City Council authorize the City Manager to submit the required written notice to the San Diego Regional Water Quality Control Board by September 5 , 2017 with a selection of Track 1 for implementation of the Trash Amendment Order No . R9-2017-0077 and appropriate $41,085 from unappropriated General Fund balance (100-8912) to cover the costs associated with the Trash Amendment's required submittals for a Track 1 selection . Discussion: In April 2015, the California Regional Water Quality Control Board (State Board) adopted Resolution No. 2015-0019 amending the Water Quality Control Plan for Ocean Waters of California (Ocean Plan) and the Water Quality Control Plan for Inland Surface Waters, Enclosed Bays, and Estuaries of California (ISWEBE Plan) to address the impacts of trash to the surface waters of California (referred to as Trash Amendments). The Trash Amendments required the Regional Board to take steps towards the prohibition of trash discharges to the surface waters of California by June 2, 2017. In order to comply, the Regional Board issued Order No. R9-2017-0077 for the control of trash in discharges from Phase I MS4s to ocean waters, inland surface waters , enclosed bays, and estuaries in the San Diego region. 1 of 4 August 15, 2017, Item #l,4 Trash Amendment August 15, 2017 Page 2 The Order provides two methods, or "tracks" for implementation. Track 1 requires the installation, operation, and maintenance of full capture systems for all storm drains that capture runoff from priority land use areas. Priority land use areas have been defined as high-density residential, industrial, commercial, mixed urban, and public transportation facilities. Priority land use areas can be found throughout the City, see Attachment A Track 2 requires the installation, operation, and maintenance of full capture systems, multi-benefit projects, other treatment controls, and/or institutional controls . Implementation of any combination of these controls can be installed at locations determined by the MS4 permittee, however demonstration of full capture equivalency is required for a Track 2 selection . Full-capture devices will eliminate trash greater than 5mm in size, essentially capturing anything larger than a cigarette butt, and preventing it from entering the storm drain system. These devices are typically installed on storm drain inlets. Based upon the issuance of the Trash Amendments, staff used our as-needed consultant, D-Max Engineering, Inc. (D-Max), to conduct a data analysis and assessment. The assessment found 330 public inlets within priority land use areas . The assessment assumed that no private inlets would receive devices but that trash would be captured downstream. The assessment also analyzed costs over the 10-year implementation period associated with both tracks of the Trash Amendment (see Table 1 ). Maintenance costs will be on-going after full compliance with the order. Costs Initial Program Development Costs Additional Non-Structural BMP Costs Capital Costs Maintenance Costs Monitoring, Reporting, and Program Administration Costs Contingency Total Costs Table 1 Track 1 (All Structural , Full Capture BMPs) ', • I I I $45,000 $0 $592,778 $837,097 $400,000 $400,000 $281 ,2 31 $2,156,106 1 Track 2 (Structural and Non- Structural BMPs) ', I II I $102,000 $412 ,883 $508,253 $1 ,093,890 ',••I I I I $960,000 $461 ,554 $3,538,580 Both Tracks require submittal of an implementation plan and were estimated by D-Max as initial program development costs in Table 1. Track 1 requires a time schedule for full compliance including interim milestones and jurisdictional mapping of priority land use areas, the corresponding storm drain network including all storm drain inlets and 2 of 4 August 15, 2017, Item# l.~ Trash Amendment August 15, 2017 Page 3 drainage, proposed full capture system installation locations and the associated drainage areas . Since the issuance of the Order and clarification of these submittal requirements, D-Max has provided a cost estimate to help the City provide these documents. The total proposed cost for a Track 1 submittal is $41,085. Track 2 requires a plan that describes the proposed controls, rationale for controls, how the controls will meet full capture equivalency, monitoring and assessment approaches , and a time schedule for implementation including interim milestones. Should City Council choose Track 2, staff can obtain a cost proposal for these submittal requirements but assumes the estimate provided in the assessment to be fairly accurate. Other than the required submittals , Track 1 does not require approval by the Regional Board to implement. However, the plan for Track 2 must receive Regional Board approval prior to implementation due to the variable options. Approval of the plan is not guaranteed. Staff from the Regional Board has indicated that a switch between tracks would be allowed if sufficient rationale is provided. Staff is recommending a Track 1 selection based upon the lower anticipated overall costs to implement the program and the certainty of compliance with the Order. Environmental Review: This project is exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to section 15061 (b)(3) of the CEQA Guidelines , because it will ultimately involve implementing trash collection measures in the City's stormwater conveyance system intended to minimize pollution, and there is no possibility that this activity will result in a negative effect on the environment. Fiscal Impact: Approval of staff's recommendation authorizes the appropriation of $41,085 from the unappropriated General Fund balance (100-8912) to Storm Water Program -Other Contractual Services (0308-4120). Full capture device installation would be phased over 10 years and budgeted as Capital Improvement Projects starting in FY18/19 . Public Notification: None. Attachments: A. Priority Land Use Map Reviewed/Approved By: Wendy Kaserman Ass istant City Manager 3 of 4 Reviewed By: Morgan Foley C ity Attorney Tina M. White C ity Ma nager August 15, 2017, Item # 1 ·~ PRIORITY LAND USE MAP a 1 0= 1 y 0000 09 Syoamoll Valley crew. 0 K1 a Priority Land Use Inlet (353) gulro, IN Transit Stop River/Stream Land Use Type Commercial High Density Residential iIndustrial IiµPublic Transportation Station f City Jurisdiction I I lpopa9R 0 DATE: City of Poway COUNCIL AGENDA REPORT August 15, 2017 APPROVED D APPROVED AS AMENDED 0 (SEE MINUTES) DENIED D REMOVED D CONTINUED ____ _ Resolution No. TO: FROM: CONTACT: Honorable Mayor and Members of the City Council Peter Moote, Acting Finance Directo(tc-l/ Andrew White, Finance Manager (858) 668-4426 or awhite@poway.org SUBJECT: City's Investment Report as of June 30, 2017 Summary: Quarterly reports of investments are required to be presented to Council. For your information, attached is an investment portfolio report as of June 30, 2017. Recommended Action: It is recommended that the City Council accept and file the attached report. Discussion: Pursuant to Government Code Sec. 53646(b) and the City's Investment Policy, the Finance Director (i.e., Treasurer) renders a quarterly investment report to the City Council concerning the investment portfolio's earnings and performance results. In accordance with the Investment Policy, the quarterly report includes information such as the investment type, issuer, date of maturity, par value, amount invested, current market value, and the source of the market value information. The City is in compliance with its adopted investment policy, and the City's investment program provides sufficient liquidity to meet its cash flow requirements for the next six months. The fair value of the City's investment portfolio as of June 30, 2017, was $117,057,676. It consisted of the following: Investment Portfolio Total Deoosits at CalTRUST 21,488,984 Deposits at the Local Agency Investment Fund (LAIF) 24,796,720 U. S. Treasurv Notes 12,017,554 U. S. Instrumentalities 34,678,750 Coroorate Notes 22,070,380 Municipal Bonds 2,005,288 Fair Value of Investment Portfolio as of June 30, 2017 117,057,676 1 of 33 August 15, 2017, Item #1.5 City's Investment Report August 15, 2017 Page 2 The attached portfolio report (attachment B) and investment report (attachment C) were prepared by the City's investment manager, Insight Investment, with input from the City's Finance Department. The portfolio report includes all investments while the investment report includes only those investments managed by Insight Investment. The funds on deposit at LAIF and CalTRUST earn interest at variable rates. The interest rate for the month ending June 2017 is estimated at .98% for LAIF, 1.14% for the CalTRUST short-term fund, and 1.28% for the CalTRUST medium-term fund. The values offixed income securities, as legal investment tools authorized under California government codes, are closely tied with interest rates. As interest rates go up, the market values of the securities go down. The difference between amortized cost and fair value is considered an unrealized gain or loss. A realized loss is when the principal of the security is redeemed before its maturity date at a fair value lower than its amortized cost value. The amortized cost value of the externally managed investment portfolio is $70,943,420; the fair value is $70,771,972 for an unrealized loss of ($171,448) or .24% of the total amortized cost value. The source of the fair value information for the U.S. Treasury Notes, the U.S. Instrumentalities, Corporate Notes, and Municipal Bonds is Interactive Data Corporation. Also included with this report are recaps of the City's cash and investments held by fiscal agents, non-managed investments, and cash on hand. The total book value of the cash and investments held by our fiscal agent, U.S. Bank, at June 30, 2017, was $630,319. The source of the market value information for these investments was U.S. Bank. The total book value of the non-managed investments was $133,795 at June 30, 2017. The City's cash on hand at June 30, 2017, totaled $726,514. The June 30, 2017, balance of the City's Library Trust Fund is $258,483. Through the Fiscal Year 2016-17 period ending June 30, 2017, no transfer of interest earnings has been made to the General Fund. At the close of Fiscal Year 2016-17, 90% of the Library Trust Fund's interest earnings will be transferred to the General Fund. Environmental Review: This item is not subject to CEQA review. Fiscal Impact: The externally managed investment portfolio earned $78,824 interest during June 2017 as well as $81,312 during May 2017 and $74,944 during April 2017. 2 of 33 August 15, 2017, Item #1.5 City's Investment Report August15,2017 Page 3 Public Notification: None. Attachments: A. Investment Statistics B. Investment Portfolio Report prepared by Insight Investment C. Investment Report prepared by Insight Investment D. City of Poway Investments and Cash with Fiscal Agent; General, Payroll, and Petty Cash Report at June 30, 2017 Reviewed/Approved By: Wendyaserman Assistant City Manager 3 of 33 Reviewed By : Morgan Foley City Attorney Tina M. White City Manager August 15, 2017, Item #1.5 City of Poway Investment Statistics Seperately Managed Investment Pools Fair Value: CalTRUST Short-Term Deposits CalTRUST Medium-Term Deposits Deposits at the Local Agency Investment Fund (LAIF) Total Fair Value Weighted Average Yield Effective Average Duration In days Weighted Average Maturity In days Externally Managed Investment Pools Fair Value: U. S. Treasury Notes U. S. Instrumentalities Corporate Bonds Municipal Bonds Total Fair Value Amortized Cost Value: U. S. Treasury Notes U. S. Instrumentalities Corporate Bonds Municipal Bonds Total Amortized Cost Value Unrealized Gain {Loss) Accrued Interest Earned Weighted Average Yield Effective Average Duration In years Weighted Average Maturity in years Total Fair Value of Portfolio Assets Weighted Average Yield Effective Average Duration In years Weighted Average Maturity In years Glossary of Yield Terminology June 2016 10,595,665 10,785,912 27,857,830 49,239,407 0.70% 1 1 9,123,181 28,095,213 25,159,705 2,035,337 64,413,436 9,036,644 27,975,732 25,045,128 2,000,000 64,057,704 355,732 75,666 1.18% 1.39 1.53 113,652,843 0.98% 1.22 1.30 March 2017 10,651,255 10,775,701 19,658,786 41,285,742 0.98% 1 1 9,019,159 34,689,474 23,010,309 2,009,991 68,728,933 9,020,171 34,818,230 23,033,247 2,000,000 68,871,646 (142,715) 63,915 1.25% 1.25 1.37 110,014,675 1.15% 0.78 0.86 Coupon: A bond's coupon is the periodic interest payment made to the holder of the fixed income security during the life of the bond. Coupon payments can be made monthly, quarterly, or annually. Book Yield: The Book Yield is that rate of return that will make the present value of the future cash flows of a fixed income security equal to the price paid for the security. This assumes that the security will be held to its maturity. Current Yield: Annual rate of return on an investment expressed as a percentage. Current Yield of a fixed income security is the annualized earnings (coupon) divided by the bond's market value as of the valuation date. One Year Total Yield: The One Year Total Yield or One Year Return represents the portfolio's percentage change over a year's time, factoring in interest payments, changes in market value and reinvestment of distributions. June 2017 10,679,351 10,809,633 24,796,720 46,285,704 1.09% 1 12,017,554 34,678,750 22,070,380 2,005,288 70,771,972 12,034,467 34,820,052 22,088,901 2,000,000 70,943,420 (171,448) 78,824 1.29% 1.31 1.47 117,057,676 1.21% 0.79 0.89 Weighted Average Yield: The total yield on a bond portfolio divided by the number of bonds contained in it, weighted for the size of each bond so that the yield of large holdings does not drown out the calculation of yields on small holdings. Yield to Maturity: The Yield to Maturity (YTM) or Market Yield to Maturity of a fixed income security is that rate of interest that will make the present value of the future cash flows equal to the market value as of the valuation date, assuming the bond is held to maturity. 4 of 33 Attachment A August 15, 2017, Item #1.5 City of Poway Monthly Investment Portfolio Report June 30, 2017 Seperately Managed Investment Pools % Return LAIF $ 24,796,720 54% 0.98% CalTrust -Short $ 10,679,351 23% 1.14% CalTrust -Medium $ 10,809,633 23% 1.28% Total Internally Managed $ 46,285,704 40% Weighted Average Yield 1.09% Days CalTrust -Short, Effective Average Duration -Internal 1 23% Weighted Average Maturity -Internal 1 Externally Managed Assets % Return Treasury Securities $ 12,017,554 17% 1.18% Instrumentality Securities $ 34,678,750 49% 1.13% Corporate Corporate Notes $ 22,070,380 31% 1.55% Notes, 31% Municipal $ 2,005,288 3% 1.95% Total Externally Managed $ 70,771,972 60% Weighted Average Yield 1.29% Years Effective Average Duration -External 1.31 Weighted Average Final Maturity-External 1.47 Total Portfolio Assets % Return Treasury Securities, 17% Instrumentality Securities, 49% LAIF $ 24,796,720 21% 0.98% Municipal lAIF CalTrust -Short $ CalTrust -Medium $ Treasury Securities $ Instrumentality Securities $ Corporate Notes $ Municipal $ Total Portfolio Assets $ Weighted Average Yield Effective Average Duration -Total Weighted Average Maturity-Total Portfolio Change Beginning Balance Ending Balance Assets values shown at Market 5 of 33 10,679,351 9% 1.14% 10,809,633 9% 1.28% 12,017,554 10% 1.18% 34,678,750 30% 1.13% 22,070,380 19% 1.55% 2,005,288 2% 1.95% 117,057,676 100% 1.21% Years 0.79 0.89 $ $ Corporate Notes 19% Instrumentality Securities 30% 114,296,086 117,057,676 Attachment B 2% , CalTrust -Short 9% Medium 9% Treasury Securities 10% August 15, 2017, Item #1.5 i n ::,- 3 Cl> :, -0 ~ C CQ C .. --.!" .., 0 -:' ;::;: Cl> 3 ~ -"' CITY OF POWAY June 2017 >-A BNY MELLON COMPANY~' FOR PROFESSIONAL CLIENTS ONLY NOT TO BE DISTRIBUTED TO RETAIL CLIENTS THIS DDCUMENT SHOULD NOT BE REPRODUCED IN ANY FORM WITHOUT PRIOR WRITTEN APPROVAL Insight INVESTMENT ... 0 -w w )> ::i .. " =r 3 (D :, -0 )> C: IC C: "' -~ y, ., 0 ~ .... Contents Fixed income market review 3 Activity and performance summary 4 Recap of securities held 6 Maturity distribution of securities held 7 Securities held 8 GASB 40-Deposit and investment risk disclosure 14 Securities purchased 19 Securities sold and matured 20 Transaction report 21 Additional information 22 FIXED INCOME MARKET REVIEW As of June 30, 2017 0, 0 -"' "' > ::; 0) (') ::r 3 ID ::, -0 > ,: cc ,: "' -~ J1' Chart 1: US Gross Domestic Product: 3/31 /2012-3/31 /2017 10.0 8.0 6.0 ID 00 C 4.0 ro ~ u 2.0 " f 0.0 f ro -2.0 ~ 0 -4.0 -6.0 -s.o -10.0 Mar-12 Mar-13 Mar-14 Mar-15 Mar-16 Source: Bloomberg Finance LP, June 29, 2017. Chart 2: Treasury yield curve: 6/30/2016 and 6/30/2017 3.00% 2.50% ID 2.00% 00 1'! C ID 1.SO% ~ ID "- 1.00% --6/30/2017 0.50% --613012016 0.00% +--~-----~-~~-~-~-~-----~ Mar-17 "' 0 3m 6m 1 yr 2yr 3yr 4yr Syr 6yr 7yr Syr 9yr 10yr ~ _ .... Source: Bloomberg Finance LP, June 30, 2017. CITY OF POWAY Economic Indicators and Monetary Policy On June 14, the Federal Open Market Committee (FOMC) increased the fed funds target rate to a range of 1.00% to 1.25%. In the accompanying statement, the FOMC noted that information released since the last FOMC meeting indicated strengthening labor market conditions, improvements in household spending and business fixed investment. Inflation, however, remains below Fed target levels. The FOMC further communicated that if market conditions evolve as anticipated, it will begin to implement a balance sheet normalization program this year. The program will gradually decrease the Federal Reserve holdings by reducing the reinvestment of principal payments in portfolio positions. The May payroll report released on June 2 was weaker than expected. US employers added 138,000 jobs in May compared to expectations for 182,000 new jobs, and April job gains were revised down to 174,000 from 211,000. The household survey showed that the unemployment rate fell 0.1 % to 4.3% in May and the underemployment rate decreased to 8.4% from 8.6% in Aprll. The May Consumer Price Index (CPI) was released on June 14, and both headline and core year·over·year levels fell below 2.0%. Headline CPI was negative 0.1 % for the month of May, and the year-over-year reading fell to 1. 9% from 2.2% in April. Excluding food and energy, the May reading was positive 0.1 % while the year-over-year reading decreased to 1.7% from 1.9% in April The final estimate of first quarter 2017 GDP was released on June 29 at 1 .4%, better than expectations of 1.2% growth but down from 2.1% GDP growth in the fourth quarter 2016 and 3.5% growth in the third quarter of last year. {See Chart 1 ). Interest Rate Summary At the end of June the 3-month US Treasury bill yielded 1.01 %, the 6-month US Treasury bill yielded 1.13%, the 2-year US Treasury note yielded 1.38%, the 5-year US Treasury note yielded 1.89% and the 10-year us Treasury note yielded 2.31 %. {See Chart 2). 3 ACTIVITY AND PERFORMANCE SUMMARY For the period June 1, 2017 -June 30, 2017 <D 0 -w Amortized Cost Basis Activity Summary w ~ '" n ::r 3 "' :::, -0 Opening balance Income received Total receipts Total disbursements !nterportfolio transfers Total lnterportfolio transfers Realized galn (loss) Total amortization expense Total 010/MICT accretion income Return of capital Closing balance Ending fair value Unrealized gain (loss) 107,237.14 1,916,367.23 Comparative Rates of Return (%) Fed Funds OvernightRepo Merrill Lynch 3m US Treas Bill Merrill Lynch 6m US Treas Bill Ml 1 Year US Treasury Note ML 2 Year US Treasury Note ML 5 Year US Treasury Note * rates reflected are cumulative *Twelve month trailing 0.62 0.61 0.53 0.64 0.83 1.07 1.62 * Six month trailing 0.41 0.38 0.36 0.41 0.50 0.63 0.93 68,926,122.80 107,237.14 0.00 1,916,367.23 0.00 (8,823.13) 2,515.72 0.00 70,943,419.76 70,771,972.06 (171,447.70) * One month 0.09 0.08 0.08 0.09 0.10 0.11 0.14 Detail Qf AmQ[tized CQSt Basis Bet1Jrn Interest Accretion Realized earned (amortization) gain {loss) Corporate Bonds 32,090.78 (4,688.27) 0.00 Government Agencies 31,226.49 608.15 0.00 Government Bonds 12,370.33 (2,227.29) 0.00 Municipal/Provincial Bonds 3,136.40 0.00 0.00 Total 78,824.00 (6,307.41) 0.00 Summary Qf AmQrtized CQSt Basis Return for the Period Interest earned Accretion (amortization) Realized gain (loss) on sales Total income on portfolio Average daily amortized cost Period return (%) YTD return(%) Weighted average final maturity in days CITY OF POWAY Total income 27,402.51 31,834.64 10,143.04 3,136.40 72,516.59 Total portfolio 78,824.00 (6,307.41) 0.00 72,516.59 70,133,350.97 0.10 0.62 538 4 ACTIVITY AND PERFORMANCE SUMMARY For the period June 1, 2017 -June 30, 2017 -0 2. Fair Value Basis Activity Summary w w Opening balance 68,821,036.58 > ::: "' " :r 3 "' :, -0 ;:; "' 3 .. -"' Income received Total receipts Total disbursements lnterportfolio transfers Total lnterportfolio transfers Unrealized gain (loss) on security movements Return of capital Change in fair value for the period Ending fair value 107,237.14 1,916,367.23 Comparative Rates of Return (%) Fed Funds Overnight Repo Merrill Lynch 3m US Treas Bill Merrill Lynch 6m US Treas Bill ML 1 Year US Treasury Note ML US Treasury 1·3 ML US Treasury 1-5 * rates reflected are cumulative *Twelve month trailing 0.62 0.61 0.49 0.62 0.40 {0.11) {0.53) * Six month trailing 0.41 0.38 0.31 0.36 0.30 0.43 0.75 107,237.14 0.00 1,916,367.23 0.00 0.00 (72,668.89) 70,771,972.06 "'One month 0.09 0.08 0.08 0.09 0.03 {0.08) {0.15) Detail Qf Fair Valye Basis Return Interest Change in earned fair value Corporate Bonds 32,090.78 {17,516.67) Government Agencies 31,226.49 {39,795.70) Government Bonds 12,370.33 {12,831.37) Municipal/Provincial Bonds 3,136.40 12,525.15) Total 78,824.00 {72,668.89) summary of Fair Value Basis Return for the Period Interest earned Change in fair value Total income on portfolio Average daily total value* Period return(%) YTD return(%) Weighted average final maturity in days * Total value equals market value and accrued interest CITY OF POWAY Total income 14,574.11 {8,569.21) {461.04) 611.25 6,155.11 Total portfolio 78,824.00 {72,668.89) 6,155.11 70,244,800.34 0.01 0.62 538 5 RECAP OF SECURITIES HELD As of June 30, 2017 ~ ~ 0 -"' "' ~ " ::r 3 Cl> ::, -0 )> C: IQ C: 1/1 -~ 9' N 0 ~ _"-I Corporate Bonds Government Agencies Government Bonds Municipal/Provincial Bonds Historical cost 22,120,210.84 34,815,731.90 12,095,058.60 2,000,000.00 Amortized cost 22,088,901.31 34,820,052.13 12,034,466.32 2,000,000.00 Fair value 22,070,380.16 34,678,749.50 12,017,554.50 2,005,287.90 Unrealized gain (loss) {18,521.15) {141,302.63) {16,911.82) 5,287.90 Weighted average final maturity (days) 570 550 457 463 Portfolio diversification {%) • Corporate Bonds • GovernmentAgencies • Government Bonds • Municipal/Provincial Bonds Total Percent Weighted of average portfolio effective duration (years) 31.14 1.50 49.01 1.33 17.03 1.23 2.82 1.25 31.14 49.01 17.03 2.82 100.00 CITY OF POWAY 6 MATURITY DISTRIBUTION OF SECURITIES HELD As of June 30, 2017 -.., 0 -"' "' Maturity Under 90 days 90 to 179 days 180 days to 1 year 1 to 2 years 2 to 3 years 3 to 4 years 4 to 5 years Over 5 years Historic cost Percent 6,502,709.00 9.16 8,045,087.81 11.33 9,755,009.38 13.73 22,233,435.50 31.30 21,598,263.65 30.41 2,896,496.00 4.08 0.00 0.00 0.00 0.00 > ::: • . • 71,031,001.34 . : • . 100.00: "' n ::r 3 (D ::, -0 e .s t: 0 u ;a u -~ ~ :i: Maturity distribution 25.00 20.00 15.00 10.00 5.00 0.00 CITY OF POWAY 7 SECURITIES HELD CITY OF POWAY As of June 30, 2017 -w g;:usip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % ~escription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port purchased (amortization) value (loss) interest cost Corporate Bonds 718172AS8 1.125 08/21/2017 1,500,000.00 1,499,580.00 1,499,987.31 1,499,453.25 (534.06) 0.00 1,359.38 6,046.88 2.11 PHILIP MORRIS !NTL INC 0.00 7.46 (6.00) 1 .125% 21/08/2017 24422ERW1 1.200 1011012017 1,000,000.00 1,000,000.00 1,000,000.00 999,568.00 (432.00) 0.00 966.67 2,666.67 1.41 JOHN DEERE CAPITAL CORP 0.00 0.00 265.00 1.2%10/10/2017 36962G6KS 1.600 11/20/2017 982,000.00 988,461.56 982,728.94 982,600.00 (128.94) 0.00 1,265.69 1,745.78 1.39 GENERAL ELECTRIC CO 1 .6% 0.00 (156.21) (665.80) 20/11/2017 458140AL4 1.350 12/15/2017 2,000,000.00 2,003,300.00 2,000,440.89 1,999,510.00 (930.89) 13,500.00 2,175.00 1,125.00 2.82 ~TEL CORP 1.35% 15/12/2017 0.00 (80.16) (942.00) ::; .. g.o8513AK1 1.500 03/10/2018 1,000,000.00 998,740.00 999,710.48 1,000,278.00 567.52 0.00 1,208.33 4,583.33 1.41 iHARLE5 SCHWAB CORP 1 .5% 02/10/2018 0.00 34.74 (222.00) ~0/03/2018 (CALLABLE C'JOI02/18) 02665WAT8 1 .500 03/13/2018 1,000,000.00 999,720.00 999,921.03 1,000,686.00 764.97 0.00 1,208.33 4,458.33 1.41 AMERICAN HONDA FINANCE 0.00 9.37 (482.00) 1.5% 13/03/2018 166764AEO 1.718 06/24/2018 1,000,000.00 1,007,100.00 1,002,360.00 1,002,190.00 (170.00) 8,590.00 1,383.94 286.33 1.42 CHEVRON CORP 1.718% 0512412018 0.00 (200.00) (870.00) 24/06/2018 !CALLABLE 24105118) 91159HHE3 1.950 11115/2018 2,000,000.00 2,021,700.00 2,010,860.97 2,010,286.00 (574.97) 0.00 3,141.67 4,875.00 2.85 l:t.JS BANCORP 1.95% ca, 511112018 (CALLABLE 10/15/2018 0.00 (658.24) 1726.00) a15/10/18) -~9236TDE2 1.400 05/20/2019 2,000,000.00 2,006,040.00 2,004,046.50 1,987,902.00 (16,144.50) 0.00 2,255.55 3,111.11 2.82 NOYOTA MOTOR CREDIT CORP 0.00 Sl.4% 2010512019 (178.52) (1,668.00) _ .... ;; CD 3 'It -i.,, 8 SECURITIES HELD As of June 30, 2017 -... ~usip/ ~escription Corporate Bonds 037833CB4 APPLE INC 1.1 % 02/08/2019 0258M0DP1 AMERICAN EXPRESS CREDIT 2.25% 15/08/2019 717081EB5 PFIZER INC 1.7% 15/12/2019 17275RAH5 CISCO SYSTEMS JNC 4.45% ),15/01/2020 ::; ~94918AYO ~ICROSOFT CORP 1 .85% CD12/02/2020 (CALLABLE ~2/01/20) 0 25468PDP8 WALT DISNEY COMPANY/THE 1. 95% 04/03/2020 713448C55 PEPSICO INC 1 .85% 30/04/2020 {CALLABLE 30/03/20) ~overnment Agencies co li;3137EADJ5 --'"REDDIE MAC 1% 28/07/2017 91>1 "' ~134G7MJ7 ·°'IREDDIE MAC 0.75% s2s10312017 3 :it -"' Coupon Maturity/ Call date 1.100 08/02/2019 2.250 08/15/2019 1.700 12/15/2019 4.450 01/15/2020 1 .850 02/12/2020 01/12/2020 1. 950 03/04/2020 1.850 04/30/2020 03/30/2020 1.000 07/28/2017 0.750 08/25/2017 Par value or Historical cost/ shares Accrued interest purchased 1,000,000.00 989,640.00 0.00 2,008,000.00 2,025,389.28 0.00 1,000,000.00 999,940.00 0.00 1,000,000.00 1,070,170.00 0.00 1,500,000.00 1,506,140.00 (6,937.50) 1,500,000.00 1 ,504,635.00 0.00 1,500,000.00 1,499,655.00 0.00 1,000,000.00 1,002,777.00 0.00 2,000,000.00 2,003,392.00 0.00 CITY OF POWAY Amortized cost/ Fair value/ Unrealized Interest Interest Total % Accretion Change in fair gain received earned accrued Port (amortization) value (loss) interest cost 990,393.69 989,316.00 11,077.69) 0.00 886.11 4,461.11 1.39 383.23 11,818.00) 2,022,618.46 2,025,296.91 2,678.45 0.00 3,639.50 16,942.50 2.85 (573.27) 3,546.13 999,943.75 1,001,589.00 1,645.25 9,633.33 1,369.44 708.33 1.41 1.91 (270.00) 1,065,919.46 1,065,342.00 1577.46) 0.00 3,584.72 20,395.83 1.51 (2,161.29) 13,391.00) 1,505,896.29 1,502,632.50 13,263.79) 0.00 899.31 10,637.50 2.12 (113.36) 13,135.50) 1,504,402.11 1,504,683.00 280.89 0.00 2,356.25 9,262.50 2.12 (136.99) (3,648.00) 1,499,671.43 1,499,047.50 1623.93) 0.00 2,312.50 4,625.00 2.11 9.67 12,953.50) 1,000,126.02 999,965.00 1161.02) 0.00 805.55 4,222.22 1.41 1135.03) {71.00) 2,000,280.54 1,999,120.00 11,160.54) 0.00 1,208.33 5,208.33 2.82 (153.02) 280.00 9 SECURITIES HELD C!TY OF POWAY As of June 30, 2017 ~ "' g;=usip/ Coupon Maturity/ Par value or Historical costJ Amortized costJ Fair value/ Unrealized Interest Interest Total % ~escription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port purchased (amortization} value (loss) interest cost Government Agencies 3133EAY28 0.830 09/21/2017 2,000,000.00 1,996,960.00 1,999,861.27 1,998,640.00 {1,221.27) 0.00 1,337.22 4,565.00 2.81 FEDERAL FARM CREDIT BANK 0.00 51.38 140.00 0.83% 21/09/2017 3130A5FR5 0.875 11/28/2017 1,000,000.00 997,290.00 999,546.29 999,040.00 {506.29) 0.00 704.86 777.78 1.40 FEDERAL HOME LOAN BANK 0.00 91.97 480.00 0.875% 28/11/2017 3133EEFES 1.125 12/18/2017 1,000,000.00 1,004,630.00 1,000,940.56 999,625.00 {1,315.56) 5,625.00 906.25 375.00 1.41 FEDERAL FARM CREDIT BANK 0.00 {167.95) (184.00) 1.125% 18/12/2017 3130A5J75 0.900 01/30/2018 2,000,000.00 1,994,600.00 1,998,791.04 1,996,080.00 {2,711.04) 0.00 1,500.00 7,500.00 2.81 :t:fEDERAL HOME LOAN BANK i;p.9%30/01/2018 0.00 172.70 80.00 n jji 133EEM98 1.000 05/21/2018 1,000,000.00 997,890.00 999,370.53 997,490.00 {1,880.53) 0.00 805.55 1,083.33 1.40 §'EDERAL FARM CREDIT BANK 0.00 58.83 {920.00) ""'1 % 21/05/2018 #0000 0 3130A5M55 1.200 06/27/2018 1,000,000.00 1,003,600.00 1,001,222.84 998,790.00 {2,432.84) 6,000.00 966.67 100.00 1.41 FEDERAL HOME LOAN BANK 0.00 {102.75) {580.00) 1.2% 27/06/2018 #0000 3130A6KT3 0.950 08/24/2018 1,940,000.00 1,941,668.40 1,940,674.53 1,932,628.00 {8,046.53) 0.00 1,484.64 6,450.50 2.73 FEDERAL HOME LOAN BANK 0.00 {48.88) {1,707.20) 0.95%24/08/2018 3134G8MN6 1.000 09/07/2018 1,500,000.00 1,499,100.00 1,499,580.00 1,495,950.00 (3,630.00) 0.00 1,208.33 4,708.33 2.11 FREDDIE MAC 1 % 07/09/2018 0.00 29.51 {1,485.00) ~ALLABLE c6J 130A6AE7 1.125 09/14/2018 1,500,000.00 1,487,728.50 1,494,859.24 1,495,380.00 520.76 0.00 1,359.37 4,968.75 2.09 ~EDERAL HOME LOAN BANK 0.00 355.36 (745.50) :]..125% 14/09/2018 "' -;_.135GOG72 1.125 12/14/2018 1,500,000.00 1,498,515.00 1,499,308.32 1,494,673.50 (4,634.82) 8,437.50 1,359.37 750.00 2.11 ~ANNIE MAE 1.125% 0.00 40.92 {1,644.00) ~4/12/2018 ;:; (D 3 .. ~ "' 10 Q0 0aO dE a V Nm a v m m a v O u i O N N 1L(1 O VM1 Iq M n O y O` W OM M b O U O OJN Wn O 1( 1 VO n n of P NW Iq VWf N S y w m o m o o O f0 cvi. onO OJ O J O OJ W P C G1 cV r 4 O O O 0 O U W O O O O S S O 00 O O O O O O O O N y C 0 O O t O 8 O S v N V 10(1 O y n a P 1N(1 m W V n P ON og' S. 8 SOL' i 81 8 0 8 mow= 0 ro S C S S a V pV TLU m63 ro 1 n o o m n o o m 4 o 0 0 0 0 o7 m v, 1n m y 1n n o n 6 ni o 0 0 0 0 0 ci 1n ni 1n O o o S U N Q P O 8 SO SO m C N a N a n P M P P f O OE — QZ, 8 8 S 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 v 0 0 vi 0 0 0 0 0 0 0 0 0 ow 0 0 0 0 U 10 1/ 1 O 0 0 N y L Q O S O O N 0 ro n' 1 n m h 2 yQ SECURITIES HELD CITY OF POWAY As of June 30, 2017 -.... g;:usip/ Coupon Maturity/ Par value or Historical cost/ Amortized cost/ Fair value/ Unrealized Interest Interest Total % ~escription Call date shares Accrued interest Accretion Change in fair gain received earned accrued Port purchased (amortization) value (loss) interest cost Government Agencies 3133EGLA1 1.170 01/13/2020 2,000,000.00 1,999,780.00 1,999,832.34 1,975,920.00 {23,912.34) 0.00 1,885.00 10,855.00 2.82 FEDERAL FARM CREDIT BANK 07/13/2017 0.00 5.51 {6,280.00) 1.17% 13/01/2020 (CALLABLE 13/07/17) 3136G4KD4 1.750 06/29/2020 1,900,000.00 1,899,525.00 1,899,581.27 1,897,359.00 {2,222.27) 16,625.00 2,678.47 92.36 2.67 FANNIE MAE 1.75% 29/06/2020 09/29/2017 0.00 11.64 {2,717.00) {CALLABLE 29/09/17) 3133EGM51 1.650 12/01/2020 1,000,000.00 996,971.00 997,405.22 992,730.00 {4,675.22) 8,250.00 1,329.17 1,329.17 1.40 FEDERAL FARM CREDIT BANK 0.00 63.24 {3,630.00) 1.65% 01/12/2020 3::iovernment Bonds Cl) ;?.,;,2s2aPF1 1.875 10/31/2017 2,000,000.00 2,051,406.25 2,005,103.28 2,005,012.00 (91.28) 0.00 3,057.06 6,216.03 2.89 ~SA TREASURY 1.875% 0.00 {1,244.71) {1,388.00) 31/10/2017 912828H94 1.000 02/15/2018 1,000,000.00 999,218.75 999,834.39 998,596.00 {1.238.39) 0.00 828.73 3,729.28 1 .41 U5ATREA5URY 1% 15/02/2018 0.00 21.60 2.00 912828UU2 0.750 03/31/2018 1,000,000.00 989,140.63 997,3S2.79 996,289.00 {1.063.79) 0.00 614.75 1,864.75 1.39 USA TREASURY 0.75% 0.00 289.84 {78.00) 31/03/2018 912828VQO 1.375 07/31/2018 1,500,000.00 1,514,765.63 1,505,040.68 1,501,288.50 {3,752.18) 0.00 1,709.25 8,546.27 2.13 ~SA TREASURY 1.375% ,E31/07/2018 0.00 (381.87) {1,524.00) C: !!li12828RE2 1.500 08/31/2018 1,500,000.00 1,519,511.72 1,506,995.39 1,503,399.00 {3,596.39) 0.00 1,834.24 7,459.24 2.14 -c,\/5A TREASURY 1.5% 0.00 {491.47) {1,875.00) -;..110312018 0 ~12828WD8 1.250 10/31/2018 2,000,000.00 2,000,781.25 2,000,307.21 1,997,656.00 {2,651.21) 0.00 2,038.04 4,144.02 2.82 ...JJSA TREASURY t .25% 0.00 ~1/10/2018 (18.89) 13.048.00) .. -"' 12 SECURITIES HELD As of June 30, 2017 ~ CX) s;:usip/ Coupon Maturity/ ~escription Call date Government Bonds 912828F39 1.750 09/30/2019 USA TREASURY 1 .75% 30/0912019 912828G61 1.500 11/30/2019 USA TREASURY 1.5% 30/1112019 Municipal/Provincial Bonds )>'38798BG1 1.780 06/15/2018 -af>owAY CA REDEV AGY ~UCCESSOR A 1.78% 315106/2018 CD :?.,38798BH9 2.050 12/15/2018 'fiowAY CA REDEV AGY SUCCESSOR A 2.05% 15/12/2018 Par value or Historical cosu Amortized cosu shares Accrued interest Accretion purchased (amortization) 2,000,000.00 2,017,265.62 2,016,939.20 {7,315.57) {326.42) 1,000,000.00 1,002,968.75 1,002,893.38 {327.87) {75.37) 765,000.00 765,000.00 765,000.00 0.00 0.00 1,235,000.00 1,235,000.00 1,235,000.00 0.00 0.00 CITY OF POWAY Fair value/ Unrealized Interest Interest Total % Change in fair gain received earned accrued Port value (loss) interest cost 2,014,376.00 {2,563.20) 0.00 1,386.62 8,702.19 2.84 {2,889.62) 1,000,938.00 {1,955.38) 0.00 901.64 1,229.51 1.41 {2,030.75) 766,484.10 1,484.10 6,808.50 1,096.93 567.38 1.08 1734.40) 1,238,803.80 3,803.80 12,658.75 2,039.47 1,054.90 1.74 {1,790.75) 13 GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of June 30, 2017 -"' g;:usip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective w date rating rating shares cost hist cost value mkt value dur (yrs) w United States Treasury Note/Bond 912828PF1 USA TREASURY 1.875% 1.875 1013112017 AA+ Aaa 2,000,000.00 2,051,406.25 2.89 2,005,012.00 2.83 0.33 912828H94 USA TREASURY 1 % 1.000 0211512018 AA+ Aaa 1,000,000.00 999,218.75 1.41 998,596.00 1.41 0.62 912828UU2 USA TREASURY 0.75% 0.750 03/3112018 AA+ Aaa 1,000,000.00 989,140.63 1.39 996,289.00 1.41 0.75 912828VQO USA TREASURY 1.375% 1.375 0713112018 AA+ Aaa 1,500,000.00 1,514,765.63 2.13 1,501,288.50 2.12 1.07 912828RE2 USA TREASURY 1.5% 1.500 0813112018 AA+ Aaa 1,500,000.00 1,519,511.72 2.14 1,503,399.00 2.12 1.15 912828WD8 USA TREASURY 1.25% 1.250 1013112018 AA+ Aaa 2,000,000.00 2,000,781.25 2.82 1,997,656.00 2.82 1.32 912828F39 USA TREASURY 1.75% 1.750 0913012019 AA+ Aaa 2,000,000.00 2,017,265.62 2.84 2,014,376.00 2.85 2.19 912828G61 USA TREASURY 1.5% 1.500 11130/2019 AA+ Aaa 1,000,000.00 1,002,968.75 1.41 1,000,938.00 1.41 2.37 ),Issuer total 12,000,000.00 12,095,058.60 17.03 12,017,554.50 16.98 1.23 ::; §Federal National Mortgage Association 3 g:3135GOG72 FANNIE MAE 1.125% 1.125 12/1412018 AA+ Aaa 1,500,000.00 1,498,515.00 2.11 1,494,673.50 2.11 1.44 -cj136G1FYD FANNIE MAE 1.375% 1.375 03113/2019 AA+ Aaa 1,500,000.00 1,514,175.00 2.13 1,498,980.00 2.12 1.67 3135GOL76 FANNIE MAE 1.075% 1.075 07/11/2019 0711112017 AA+ Aaa 1,000,000.00 1,000,000.00 1.41 988,630.00 1.40 1.89 3136G36X8 FANNIEMAE1.14% 1.140 09/1312019 0911312017 AA+ Aaa 2,000,000.00 1,998,000.00 2.81 1,974,040.00 2.79 2.04 3135GOR39 FANNIE MAE 1% 1.000 10/24/2019 AA+ Aaa 1,000,000.00 983,180.00 1.38 988,921.00 1.40 2.28 3136G4DAB FANNIE MAE 1.2% 1.200 1213012019 09/30/2017 AA+ Aaa 1,000,000.00 998,250.00 1.41 990,440.00 1.40 2.11 3136G4KD4 FANNIE MAE 1.75% 1.750 0612912020 09/2912017 AA+ Aaa 1,900,000.00 1,899,525.00 2.67 1,897,359.00 2.68 1.39 Issuer total 9,900,000.00 9,891,645.00 13.93 9,833,043.50 13.89 1.78 Jfederal Home Loan Mortgage Corp C ~137EADJ5 FREDDIE MAC 1 % 1.000 07128/2017 AA+ Aaa 1,000,000.00 1,002,777.00 1.41 999,965.00 1.41 O.Q7 -.!JS134G7MJ7 FREDDIE MAC 0.75% 0.750 08125/2017 AA+ Aaa 2,000,000.00 2,003,392.00 2.82 1,999, 120.00 2.82 0.15 N 5!!134GBMN6 FREDDIE MAC 1 % 1.000 09/0712018 AA+ Aaa 1,500,000.00 1,499,100.00 2.11 1,495,950.00 2.11 1.08 ... -3134G9WFO FREDDIEMACl.1% 1.100 0312912019 0912912017 AA+ Aaa ;:; 1,000,000.00 1,000,000.00 1.41 993,010.00 1.40 1.59 tt3-4G9LD7 FREDDIE MAC 1.25% 1.250 0512412019 0812412017 AA+ Aaa 2,000,000.00 2,000.000.00 2.82 1,991,480.00 2.81 1.57 :it -"' 14 GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of June 30, 2017 "' 0 ~usip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective w date rating rating shares cost hist cost value mktvalue dur (yrs) w Federal Home Loan Mortgage Corp 3137EADK2 FREDDIE MAC 1.25% 1.250 08101/2019 AA+ Aaa 1,000,000.00 1,006,100.00 1.42 996,008.00 1.41 2.04 Issuer total 8,500,000.00 8,511,369.00 11.98 8,475,533.00 11.98 1.03 Federal Home Loan Banks 3130A5FR5 FEDERAL HOME LOAN 0.875 11/28/2017 AA+ Aaa 1,000,000.00 997,290.00 1.40 999,040.00 1.41 0.41 3130A5J75 FEDERAL HOME LOAN 0.900 01/30/2018 AA+ Aaa 2,000,000.00 1,994,600.00 2.81 1,996,080.00 2.82 0.58 3130A5M55 FEDERAL HOME LOAN 1.200 06/27/2018 AA+ Aaa 1,000,000.00 1,003,600.00 1.41 998,790.00 1.41 0.98 3130A6KT3 FEDERAL HOME LOAN 0.950 08/24/2018 AA+ Aaa 1,940,000.00 1,941,668.40 2.73 1,932,628.00 2.73 1.13 3130A6AE7 FEDERAL HOME LOAN 1.125 09/14/2018 AA+ Aaa 1,500,000.00 1,487,728.50 2.09 1,495,380.00 2.11 1.19 ~130AA2HO FEDERAL HOME LOAN 1.125 11/29/2019 AA+ Aaa .. 1,000,000.00 997,150.00 1.40 991,780.00 1.40 2.37 ~ssuer total 8,440,000.00 8,422,036.90 11.86 8,413,698.00 11.89 1.05 ~ederal Farm Credit Banks 0 3133EAY28 FEDERAL FARM CREDIT 0.830 09/21/2017 AA+ Aaa 2,000,000.00 1,996,960.00 2.81 1,998,640.00 2.82 0.22 3133EEFE5 FEDERAL FARM CREDIT 1.125 12/18/2017 AA+ Aaa 1,000,000.00 1,004,630.00 1.41 999,625.00 1.41 0.46 3133EEM98 FEDERAL FARM CREDIT 1.000 05/21/2018 AA+ Aaa 1,000,000.00 997,890.00 1.40 997,490.00 1.41 0.88 3133EF3V7 FEDERAL FARM CREDIT 0.875 02/15/2019 AA+ Aaa 1,000,000.00 994,450.00 1.40 992,070.00 1.40 1.60 3133EGLA1 FEDERAL FARM CREDIT 1.170 01/13/2020 07/13/2017 AA+ Aaa 2,000,000.00 1,999,780.00 2.82 1,975,920.00 2.79 2.21 3133EGM51 FEDERAL FARM CREDIT 1.650 12/01/2020 AA+ Aaa 1,000,000.00 996,971.00 1.40 992,730.00 1.40 3.32 Jssuer total 8,000,000.00 7,990,681.00 11.25 7,956,475.00 11.24 1.39 C 'g,A.merican Express Credit Corp "' J/258M0DP1 AMERICAN EXPRESS 2.250 08/15/2019 A-A2 !" 2,008,000.00 2,025,389.28 2.85 2,025,296.91 2.86 2.06 ~suer total 2,008,000.00 2,025,389.28 2.85 2,025,296.91 2.86 2.06 -_ .... ;:; Cl) 3 .. -in 15 GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of June 30, 2017 ., -g;:usip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective "' date rating rating shares cost hist cost value mktvalue dur (yrs) "' US Bancorp 91159HHE3 US BANCORP 1. 95% 1.9SO 1111S/2018 1011512018 A+ A1 2,000,000.00 2,021,700.00 2.8S 2,010,286.00 2.84 1.30 Issuer total 2,000,000.00 2,021,700.00 2.85 2,010,286.00 2.84 1.30 Poway Redevelopment Agency Successor Age 738798BG1 POWAY CA REDEV AGY 1.780 0611 S/2018 AA-NR 765,000.00 765,000.00 1.08 766,484.10 1.08 0.9S 738798BH9 POWAY CA REDEV AGY 2.0SO 1211 S/2018 AA-NR 1,235,000.00 1,235,000.00 1.74 1,238,803.80 1.7S 1.43 Issuer total 2,000,000.00 2,000,000.00 2.82 2,005,287.90 2.83 1,2S Intel Corp ;i,158140Al4 INTEL CORP 1.35% 1.3SO 1211 S/2017 A+ A1 2,000,000.00 2,003,300.00 2.82 1,999,510.00 2.83 0.4S ~ssuer total 2,000,000.00 2,003,300.00 2.82 1,999,510.00 2.83 0.45 :r ~oyota Motor Credit Corp -cj9236TDE2 TOYOTA MOTOR CREDIT 1.400 OS/2012019 AA-Aa3 2,000,000.00 2,006,040.00 2.82 1,987,902.00 2.81 1.85 Issuer total 2,000,000.00 2,006,040.00 2.82 1,987, 902.00 2.81 1.85 Walt Disney Co/The 2546BPDPB WALTDJSNEY 1.950 03/04/2020 A+ A2 1,500,000.00 1,504,635.00 2.12 1,504,683.00 2.13 2.59 Issuer total 1,500,000.00 1,504,635.00 2.12 1,504,683.00 2.13 2.59 Microsoft Corp ):!;94918AYO MICROSOFT CORP 1.85% 1.8SO 02/1212020 0111212020 AAA Aaa C 1,500,000.00 1,506,140.00 2.12 1,502,632.50 2.12 2.51 ljlssuer total 1,500,000.00 1,506,140.00 2.12 1,502,632.50 2.12 2.51 --.!'Philip Morris International Inc ., ~18172AS8 PHILIP MORRIS INTL INC 1.125 0812112017 A A2 1,500,000.00 1,499,580.00 2.11 1,499,453.25 2.12 0.14 :issuer total 1,500,000.00 1,499,580.00 2.11 1,499,453.25 2.12 0.14 -3 .. -"' 16 GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of June 30, 2017 "' "' si;:usip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective "' date rating rating shares cost hist cost value mkt value dur (yrs) "' PepsiCo Inc 713448C55 PEPSICO INC 1.85% 1.850 04/30/2020 03/30/2020 A+ A1 1,500,000.00 1,499,655.00 2.11 1,499,047.50 2.12 2.72 Issuer total 1,500,000.00 1,499,655.00 2.11 1,499,047.50 2.12 2.72 Cisco Systems Inc l 7275RAH5 CISCO SYSTEMS INC 4.450 01/15/2020 AA-A1 1,000,000.00 1,070,170.00 1.51 1,065,342.00 1.51 2.38 Issuer total 1,000,000.00 1,070,170.00 1.51 1,065,342.00 1.51 2.38 Chevron Corp 166764AEO CHEVRON CORP 1.718% 1.718 06/24/2018 05/24/2018 AA-Aa2 1,000,000.00 1,007,100.00 1.42 1,002,190.00 1.42 0.93 :t:tssuer total 1,000,000.00 1,007,100.00 ::; 1.42 1,002,190.00 1.42 0.93 £!>fizerlnc ~717081EB5 PFIZER INC 1.7% 1.700 12/15/2019 AA Al 1,000,000.00 999,940.00 1.41 1,001,589.00 1.42 2.40 :::s Clssuer total 1,000,000.00 999,940.00 1.41 1,001,589.00 1.42 2.40 American Honda Finance Corp 02665WAT8 AMERICAN HONDA 1.500 03/13/2018 A+ Al 1,000,000.00 999,720.00 1.41 1,000,686.00 1.41 0.69 Issuer total 1,000,000.00 999,720.00 1.41 1,000,686.00 1.41 0.69 Charles Schwab Corp/The 808513AKl CHARLES SCHWAB CORP 1.500 03/10/2018 02/10/2018 A A2 1,000,000.00 998,740.00 1.41 1,000,278.00 1.41 0.65 ~ssuer total 1,000,000.00 998,740.00 1.41 1,000,278.00 1.41 0.65 C: ~ohn Deere Capital Corp -.!"'4422ERW1 JOHN DEERE CAPITAL 1.200 10/10/2017 A A2 1,000,000.00 1,000,000.00 1.41 999,568.00 1.41 0.27 9ssuer total 1,000,000.00 1,000,000.00 1.41 999,568.00 1.41 0.27 _ ... ,.. CD 3 .. -"' 17 GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE As of June 30, 2017 .., "' ~usip Description "' "' Apple Inc 037833CB4 APPLE INC 1.1 % Issuer total General Electric Co 36962G6K5 GENERAL ELECTRIC CO Issuer total )> ::+ .. " ::r 3 CD ::, -0 )> C cc C "' -~ JI' ~ ~ _ .... Coupon Maturity date 1.100 08/0212019 1.600 11/20/2017 Call date S&P Moody Par value or Historical rating rating shares cost AA+ Aa1 1,000,000.00 989,640.00 1,000,000.00 989,640.00 AA-A1 982,000.00 988,461.56 982,000.00 988,461.56 CITY OF POWAY % Portfolio Market % Portfolio Effective hist cost value mktvalue dur (yrs) 1.39 989,316.00 1.40 2.05 1.39 989,316.00 1.40 2.05 1.39 982,600.00 1.39 0.39 1.39 982,600.00 1.39 0.39 18 SECURITIES PURCHASED For the period April 1, 2017 -April 30, 2017 ~ 5l=usip /Description/ Broker Trade date w Settle date "' Corporate Bonds 594918AYO MICROSOFT CORP 1.85% 12/02/2020 (CALLABLE 12/01 /20) WELLS FARGO SECURITIES INTL LTD ~ " ::r 3 (I) :, -0 04/13/2017 04/17/2017 Coupon Maturity/ Call date 1.850 02/12/2020 01/12/2020 CITY OF POWAY Par value or Unit cost Principal Accrued shares cost interest purchased 500,000.00 100.55 (502,770.00) (1,670.14) 18 SECURITIES PURCHASED For the period May 1, 2017 -May 31, 2017 "' "' g;:usip I Description I Broker "' "' Corporate Bonds 037833CB4 APPLE INC 1.1% 02/0812019 WELLS FARGO SECURITIES !NTL LTD 717081EB5 PFIZER INC 1.7% 15/12/2019 BMO CAPITAL MARKETS LIMITED 17275RAH5 CISCO SYSTEMS INC 4.45% 1510112020 WELLS FARGO SECURITIES !NTL LTD :1>'5468PDP8 ~ALT DISNEY COMPANY/THE 1.95% 04/0312020 ~ELLS FARGO SECURITIES !NTL LTD ~13448C55 -C'i'EPSICO INC 1.85% 30/04/2020 (CALLABLE 30103120) WELLS FARGO SECURITIES !NTL LTD l> C: cc C: .. -~ .!" "' 0 ~ _ .... Trade date Settle date 05/02/2017 05/05/2017 05/02/2017 05/08/2017 05/02/2017 05/08/2017 0511012017 0511512017 0511012017 05/1512017 Coupon 1.100 1.700 4.450 1.950 1.850 ClTYOFPOWAY Maturity/ Par value or Unit cost Principal Accrued Call date shares cost interest purchased 08/02/2019 1,000,000.00 98.96 (989,640.00) (2,780.56) 12/1512019 1,000,000.00 99.99 (999,940.00) (7,886.11) 01/15/2020 1,000,000.00 107.02 (1,070,170.00) (13,968.06) 03/04/2020 1,500,000.00 100.31 (1,504,635.00) (5,606.25) 04130/2020 1,500,000.00 99.98 (1,499,655.00) 11,156.25) 0313012020 19 SECURITIES PURCHASED For the period June 1, 2017 -June 30, 2017 "' 0, g;:usip /Description/ Broker "' "' Corporate Bonds 594918AYO MICROSOFT CORP 1.85% 12/0212020 (CALLABLE 12101120) GOLDMAN, SACHS AND CO. Government Bonds 912828F39 USA TREASURY 1.75% 30/09/2019 CITIGROUP GLOBAL MARKETS INC. ;p;l12828G61 ~SA TREASURY 1.5% 30/1112019 ~:ITIGROUP GLOBAL MARKETS INC. ~12828F39 -C}ISA TREASURY 1.75%30/0912019 HSBC SECURITIES (USA) INC. > C IC C en -~ !" "' 0 ~ _ ... Trade date Settle date 0612212017 0612712017 06/07/2017 06/08/2017 06/07/2017 06/08/2017 06/2212017 06/2312017 CITY OF POWAY Coupon Maturity/ Par value or Unit cost Principal Accrued Call date shares cost interest purchased 1.850 0211212020 1,000,000.00 100.34 (1,003,370.00) (6,937.50) 01112/2020 1.750 09/3012019 1,000,000.00 100.91 (1,009,101.56) (3,299.18) 1.500 11130/2019 1,000,000.00 100.30 (1,002,968.75) (327.87) 1.750 09130/2019 1,000,000.00 100.82 (1,008,164.06) (4,016.39} 19 SECURITIES SOLD AND MATURED For the period April 1, 2017 -April 30, 2017 "' ... g;:usip/ Trade date Coupon Maturity/ Par value or c.[lescription/ Settle date Call date shares "liroker Corporate Bonds 36962G7J7 GENERAL ELECTRIC CO 1.25% 15/05/2017 CALLABLE 0 04/13/2017 1.250 (500,000.00) 04/13/2017 Historical cost Amortized cost 501,320.00 at sale or maturity /Acer (amort) 500,043.77 (17.78) Price Fair value at 0.00 sale or maturity/ Chg.in fair value 500,000.00 (1.50) Realized gain (loss) (43.77) CITY OF POWAY Accrued interest sold Interest received 0.00 2,569.45 Interest earned 208.34 19 SECURITIES SOLD AND MATURED CITY OF POWAY For the period May 1, 2017 -May 31, 2017 "' 0, ~usip/ Trade date Coupon Maturity/ Par value or Historical cost Amortized cost Price Fair value at Realized Accrued Interest Interest tl'escription/ Settle date Call date shares at sale or maturity sale or maturity I gain interest received earned Broker /Acer (amort) Chg.in fair value (loss) sold Corporate Bonds 037833AM2 05/05/2017 1.050 (1,000,000.00) 1,001,410.00 1,000,000.00 0.00 1,000,000.00 0.00 0.00 5,220.83 145.83 APPLE INC 1.05 DUE 05/05/2017 (6.49) (20.00) 05-05-2017 94974BFD7 05/08/2017 2.100 (2,000,000.00) 1,989,720.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 21,000.00 933.33 WELLS FARGO & CO NEW 05/08/2017 46.23 (240.00) MEDIUM TERM SR NTS 2.1 05-08-2017 084664859 05/15/2017 1.600 (3,000,000.00) 3,063,200.00 3,000,000.00 0.00 3,000,000.00 0.00 0.00 24,000.00 2,000.00 BERKSHIRE HATHAWAY 05/15/2017 (599.60) (690.00) '.2¥ .,:,,.-' :;: "" (,,,;;,.-,:;;-.. ::::-,c:,:; I 20 SECURITIES SOLD AND MATURED For the period June 1, 2017 -June 30, 2017 N <D g;usip/ tf'escription/ Broker Corporate Bonds 064058AA8 BK NY MELLON CORP STEP UP DUE 06-20-2017 )> ::; ., n ::r 3 Cl) :::, -0 Trade date Coupon Maturity/ Par value or Settle date Call date shares 06/20/2017 1.969 (2,000,000.00) 06/20/2017 Historical cost 2,049,660.00 CJTY OF POWAY Amortized cost Price Fair value at Realized Accrued Interest Interest at sale or maturity sale or maturity/ gain interest received earned /Acer (amort) Chg.in fair value (loss) sold 2,000,000.00 0.00 2,000,000.00 0.00 0.00 19,690.00 2,078.39 (876.61) (530.00) 20 TRANSACTION REPORT CITY OF POWAY For the period June 1, 2017 -June 30, 2017 c., 0 gfrade date Cusip Transaction Sec type Description Maturity Par value or Realized Principal Interest Transaction total c.Eettle date shares gain(loss) c., 06/01/2017 3133EGM51 Income Government Agencies FEDERAL FARM CREDIT BANK 12/01/2020 1,000,000.00 0.00 0.00 8,250.00 8,250.00 06/01/2017 06/07/2017 912828F39 Bought Government Bonds USA TREASURY 1.75% 09/30/2019 1,000,000.00 0.00 (1,009,101.56) (3,299.18) (1,012,400.74) 06/08/2017 06/07/2017 912828G61 Bought Government Bonds USA TREASURY 1.5% 11/30/2019 1,000,000.00 0.00 (1,002,968.75) (327.87) (1,003,296.62) 06/08/2017 06/14/2017 3135GOG72 Income Government Agencies FANNIE MAE 1.125% 12/14/2018 1,500,000.00 0.00 0.00 8,437.50 8,437.50 06/14/2017 06/15/2017 458140AL4 Income Corporate Bonds INTEL CORP 1.35% 15/12/2017 12/15/2017 2,000,000.00 0.00 0.00 13,500.00 13,500.00 06/15/2017 06/15/2017 717081EBS Income Corporate Bonds PFIZER INC 1.7% 15/12/2019 12/15/2019 1,000,000.00 0.00 0.00 9,633.33 9,633.33 06/15/2017 ~6/15/2017 738798BG1 Income Municipal/Provincial Bonds POWAY CA REDEV AGY 06/15/2018 765,000.00 0.00 0.00 6,808.50 6,808.50 ::t)6/1 S/2017 ., §)6115/2017 738798BH9 Income Municipal/Provincial Bonds POWAY CA REDEV AGY 12/15/2018 1,235,000.00 0.00 0.00 12,658.75 12,658.75 3)6/15/2017 (D ;3:)6/18/2017 3133EEFE5 Income Government Agencies FEDERAL FARM CREDIT BANK 12/18/2017 1,000,000.00 0.00 0.00 5,625.00 5,625.00 0)6/18/2017 06/20/2017 064058AA8 Income Corporate Bonds BK NY MELLON CORP STEP UP 06/20/2017 2,000,000.00 0.00 0.00 19,690.00 19,690.00 06120/2017 06/20/2017 064058AA8 Capital Change Corporate Bonds BK NY MELLON CORP STEP UP 06/20/2017 (2,000,000.00) 0.00 2,000,000.00 0.00 2,000,000.00 06/20/2017 06/22/2017 594918AYO Bought Corporate Bonds MICROSOFT CORP 1.85% 02/12/2020 1,000,000.00 0.00 (1,003,370.00) (6,937.50) (1,010,307.50) 06/27/2017 06/22/2017 912828F39 Bought Government Bonds USA TREASURY 1.75% 09/30/2019 1,000,000.00 0.00 (1,008,164.06) (4,016.39) (1,012,180.45) 06/23/2017 )>)6/24/2017 166764AEO Income Corporate Bonds CHEVRON CORP 1.718% 06/24/2018 1,000,000.00 0.00 0.00 8,590.00 8,590.00 c§)6/24/2017 ~6/27/2017 3130ASM55 Income Government Agencies FEDERAL HOME LOAN BANK 06/27/2018 '.I>6t27/2017 1,000,000.00 0.00 0.00 6,000.00 6,000.00 "' '",.96129/201 7 3136G4KD4 Income Government Agencies FANNIE MAE 1 .75% 29/06/2020 06/29/2020 1,900,000.00 0.00 0.00 16,625.00 16,625.00 3)6129/2017 :-/J6t30/2017 3136G4DA8 Income Government Agencies FANNIE MAE 1.2% 30/12/2019 12/30/2019 1,000,000.00 0.00 0.00 6,000.00 6,000.00 ~6/30/2017 3 "' -"' 21 ADDITIONAL INFORMATION CITY OF POWAY As of June 30, 2017 ~ast performance is not a guide to future performance. The value of investments and any income from them will fluctuate and is not guaranteed {this may partly be due to exchange rate changes) and investors may not get O:iack the amount invested. Transactions in foreign securities may be executed and settled in local markets. Performance comparisons will be affected by changes in interest rates. Investment returns fluctuate due to changes J, market conditions. Investment involves risk, including the possible loss of principal. No assurance can be given that the performan~e objectives of a given strateg~ wi~l be achieved. !he_ information contained herein is '.or c.tour reference only and is being provided in response to your specific request and has been obtained from sources believed to be reliable; however, no representation 1s made regarding its accuracy or completeness. This document must not be used for the purpose of an offer or solicitation in any jurisdiction or in any circumstances in which such offer or solicitation is unlawful or otherwise not permitted. This document should not be duplicated, amended, or forwarded to a third party without consent from Insight. This is a marketing document intended for professional clients only and should not be made available to or relied upon by retail clients Investment advisory services in North America are provided through four different SEC-registered investment advisers using the brand Insight Investment Cutwater Asset Management Corp. (CAMC), Cutwater Investor services Corp. (C!SC), Insight North America LLC {INA) and Pareto Investment Management Limited (PIML). The North American investment advisers are associated with a broader group of global investment managers that also (individually and collectively) use the corporate brand Insight Investment and may be referred to as Insight, Insight Group or Insight Investment. Both ClSC and CAMC are investment advisers registered with the Securities and -Exchange Commission (SEC), under the Investment Advisers Act of 1940, as amended. Registration with the SEC does not imply a certain level of skill or training. You may request, without charge, additional information about Insight. Moreover, specific information relating to Insights strategies, including investment advisory fees, may be obtained from CAM Cs and CISCs Forms ADV Part 2A, which are available without charge upon request. Where indicated, performance numbers used in the analysis are gross returns. The performance reflects the reinvestment of all dividends and income. CAMC and C1SC charge management fees on all portfolios managed and these fees will reduce the returns on the portfolios. For example, assume that$30 million is invested in an account with either CAMC or CISC, and this account achieves a 5.0% annual return compounded monthly, gross of fees, for a period of five years. At the end of five years that account would have grown to $38,500,760 before the deduction of management fees. Assuming management fees of 0.25% per year are deducted monthly from the account, the value at the end of the five year period would be $38,022,447. Actual fees for new accounts are dependent on size and subject to negotiation. CAM CS and CISC's investment advisory fees are discussed in Part 2A of the Firms Form ADV. Unless otherwise stated, the source of information is Insight. Any forecasts or opinions are Insights own at the date of this document (or as otherwise specified) and may change. Material in this publication is for general ~formation only and is not advice, investment advice, or the recommendation of any purchase or sale of any security. Insight makes no implied or expressed recommendations concerning the manner in which an account S,hould or would be handled, as appropriate investment strategies depend upon specific investment guidelines and objectives and should not be construed to be an assurance that any particular security in a strategy will gemain in any fund, account, or strategy, or that a previously held security will not be repurchased. ltshould not be assumed that any of the security transactions or holdings referenced herein have been or will prove to be :rrofltable or that future investment decisions will be profitable or will equal or exceed the past investment performance of the securities listed. CD ;:for trading activity the Clearing broker will be reflected. In certain cases the Clearing broker wil1 differ from the Executing broker. 0 ln calculating ratings distributions and weighted average portfolio quality, Insight assigns U.S Treasury and U.S agency securities a quality rating based on the methodology used within the respective benchmark index. When Moodys, S&P and Fitch rate a security, Bank: of America and Merrill Lynch indexes assign a simple weighted average statistic while Barclays indexes assign the median statistic. Insight assigns all other securities the lower of Moodys and S&P ratings. Information about the indices shown here is provided to a11ow for comparison of the performance of the strategy to that of certain well-known and widely recognized indices. There is no representation that such index is an appropriate benchmark for such comparison. You cannot invest directly in an index and the indices represented do not take into account trading commissions and/or other brokerage or custodial costs. The volatility of the indices may be materially different from that of the strategy. In addition, the strategys holdings may differ substantially from the securities that comprise the indices shown. The BofA Merrill Lynch 3 Mo UST-Bill index is an unmanaged market index of U.S. Treasury securities maturing in 90 days that assumes reinvestment of all income. The BofA Merrill Lynch 6 Mo UST-Bill index measures the performance of Treasury bills with time to maturity of less than 6 months. ~he BofA Merrill Lynch Current 1-Year US Treasury Index is a one-security index comprised of the most recently issued 1-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 1-year note cnust be auctioned on or before the third business day before the last business day of the month. cc ~he BofA Merrill Lynch Current3-Year US Treasury Index is a one-security index comprised of the most recently issued 3-year US Treasury note. The index is rebalanced monthly. ln order to qualify for inclusion, a 3-year note '.lnust be auctioned on or before the third business day before the last business day of the month. "' 'i,Jhe BofA Merrill Lynch Current 5-Year US Treasury Index is a one-security index comprised of the most recently issued 5-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 5-year note ~ust be auctioned on or before thethlrd business day before the last business day of the month . ... Jhe BofA Merrill Lynch 1-3 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than three years. '" 3l'he BofA Merrill Lynch 1-5 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than five years . .. =-'nsight does not provide tax or legal advice to its clients and all investors are strongly urged to consult their tax and legal advisors regarding any potential strategy or investment. "' 22 ADDITIONAL INFORMATION CITY OF POWAY As of June 30, 2017 w ....,sight is a group of wholly owned subsidiaries of The Bank of New York Melton Corporation. BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation and may also be used as a generic term to reference 51,he Corporation as a whole or its various subsidiaries generally. Products and services may be provided und_er various brand names and in various countries by subsidiaries, affiliates and joint ventures of The Bank of New York (Ji1e!lon Corporation where authorized and regulated as required within each jurisdiction. Unless you are notified to the contrary, the products and services mentioned are not insured by the FDIC (or by any governmental entity) ~nd are not guaranteed by or obligations of The Bank of New York Mellon Corporation or any of its affiliates. The Bank of New York Corporation assumes no responsibility for the accuracy or completeness of the above data and disclaims all expressed or implied warranties in connection therewith. © 2017 Insight Investment. All rights reserved. ~ " ::,- 3 Cl) ::, -0 23 w w !a. w w ~ 0 ::r 3 CD ::, -C L .... City.of_Poway Investments &Cash.with_.Fiscal Agent;_ Non-Managed. Investments; .General, .Payroll .&Petty Cash .... Average/Total Paying Agent or Uninvested Cash Ii DITs Total Investments and Cash with Fiscal Agent Non-Mana"ed Investments@ 6/30/17 INVESTMENT DESCRIPTION County Pool Wells-Fargo CD Average/Total Part I Part II Part Ill General Pavroll ~:~;a~~:s~(~~~~:ank) • ... . . . .. . • ··-··· •. • ····--.• ····1 i" $673,014.31.l • ••... ···-··-······_-~-, • Payroll Cash (Union Bank) ··•··•·· • ·••· ··•••·••·•· ·······••••••··• ·· •· ··• · •••••••··•··· -····::::J · · $20,000.00 ·1 :-··· ········· .............. J Emergency Cash (Union Bank) .......... •• ..••.••• • •• , ! $10;·000.ooj ,..... . ..••••..••••••••• ·1 Grant Cash (Union Bank) ===========·-'"'·"'·'"'···'"'···'"'··"'·""··""'··=,,.,,.,,....,..:-···--···-:::J--' • $0.00 I i--··· • • • ·-_··-] Flexible Benefits Cash (Union Bank) ·'::·=· ,,,,.,·,.,·,.,·.,,·· .,,·,,,·,,.··.,,··,,, .. _·.,· .,-=====-·-·_·_···_··--·-··--··_·_._·_· _·_,·] :· .. $15,ooo.ooj ;·····: :······, Petty Cash .. ~-~~·:::~·~.: • • ....•. ..•...•...• •• ·····:::if ss:soo.001 •· ··:· ....... ~-·····1 ....................... __ .. !~~~~.c:~~.~-.:c·"'·"'·· "'··"'·"'· ·"'· =··· ·=· =========·,..·,.,···,.,··,..··,.,· ==.,..-.. -.. ., __ .,,·1 ;::... :~~~~~:31·1 • . . . --~ ~ ... :::: . -~·:·:: _ I APPROVED D APPROVED AS AMENDED 0 City of Poway COUNCIL AGENDA REPORT (SEE MINUTES) DENIED D REMOVED D DATE: TO: FROM: CONTACT: SUBJECT: Summary: CONTINUED ____ _ Resolution No. August 15, 2017 Honorable Mayor and Members of the City Council Peter Moote, Acting Finance Directo~\f'\...; Lawrence Brillon, IT Analyst z:f)- 858-668-4455 or lbrillon@poway.org Resolution Terminating Bid Process for the Council Chambers AV Renovation Project, Bid No. 18-001 A notice inviting bids for the Council Chambers AV Renovation Project, Bid No. 18-001, was duly advertised on June 22 and 29, 2017. Two bids were received and opened on July 25, 2017. After review of the bids, staff is recommending that all bids be rejected and the project be readvertised. Recommended Action: It is recommended that the City Council reject all bids for the Council Chambers AV Renovation Project and direct staff to readvertise the project for competitive bids. Discussion: The bid submitted by CBTS Audio Visual, apparent low bidder, was incomplete and missing the bid bonds and non-collusion affidavit. The bid submitted by Integrated Media Systems contained two bid prices: one for the system as designed and one with a substitution. The bids were opened on July 25, 2017 and are listed below with submitted amounts shown. The engineer's estimate for the project was $625,000. Company Bid Amount CBTS Audio Visual $558,956.16 Integrated Media Systems (Original) $589,817.01 Integrated Media Systems (w/ Substitution) $576,040.23 Due to all bids containing irregularities, it is recommended that all bids be rejected and the project be readvertised. The proposed new schedule would result in publication/advertising beginning on August 17, 2017, and award by Council on October 3, 2017. 1 of 4 August 15, 2017, Item# I.~ Resolution Terminating Bid Process for the Council Chambers AV Renovation Project August 15, 2017 Page 2 Fiscal Impact: None. Environmental Review: This item is not subject to California Environmental Quality Act (CEQA) review. Public Notification: None. Attachments: A. Resolution Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 2 of 4 Reviewed By: Morgan Foley City Attorney Tina M. White City Manager August 15, 2017, Item # l, lo RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA TERMINATING BID PROCESS FOR THE COUNCIL CHAMBERS AV RENOVATION PROJECT AND DIRECTING READVERTISEMENT FOR COMPETITIVE BIDS WHEREAS, the City of Poway did duly advertise for bids for the Council Chambers AV Renovation Project, Bid No. 18-001; WHEREAS, the time set for the deadline to receive bids for the Council Chambers AV Renovation Project was 4:00 p.m. on July 25, 2017; WHEREAS, two bids were received; WHEREAS, the two bids contained irregularities and omissions according to the Public Contract Code; and WHEREAS, the City Council believes it to be in the best interest of the City to readvertise the Council Chambers AV Renovation Project for competitive bids. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: Section 1: The City Council hereby finds that after fully complying with the City's purchasing ordinance, no responsive bids were received for the Council Chambers AV Renovation Project. Section 2: The City Council hereby terminates the bid process for the Council Chambers AV Renovation Project, and directs staff to readvertise the Council Chambers AV Renovation Project for competitive bids. PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway, California, at a regular meeting this 15th day of August 2017. Steve Vaus, Mayor ATTEST: Nancy Neufeld, CMC, City Clerk 3 of4 ATTACHMENT A August 15, 2017, Item #l,~ STATE OF CALIFORNIA ) ) ss. COUNTY OF SAN DIEGO ) Resolution No. 17- Page 2 I, Nancy Neufeld, City Clerk of the City of Poway, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 17-*** was duly adopted by the City Council at a meeting of said City Council held on the 15th day of August 2017, and that it was so adopted by the following vote: AYES: NOES: ABSENT: DISQUALIFIED: 4 of 4 Nancy Neufeld, CMC, City Clerk City of Poway August 15, 2017, Item# I.~ City of Poway COUNCIL AGENDA REPORT APPROVED 0 APPROVED AS AMENDED 0 (SEE MINUTES) DENIED 0 REMOVED 0 DATE: TO: FROM: CONTACT: SUBJECT: Summary: August 15 , 2017 CONTINUED----- RESOLUTION NO. Honorable Mayor and Members of the City Council Robert Manis , Director of Development Services./)ll Robert Manis , Director of Development Services (858) 668-4601 or bmanis@poway.org Peter Moote, Acting Director of Finance~ (858) 668-4414 or pmoote@poway .o rg Report of Emergency Repair Expenditures Pertaining to the 2017 Winter Storm Event Made Under Authority of Resolution No. 17-004 Adopted on January 24, 2017 On January 24, 2017, the Poway City Council adopted Resolution No . 17-004, which declared an emergency within the City of Poway, and suspended the notice and bidding requirements in connection with emergency repairs due to the 2017 Winter Storm Event. Significant winter storms occurred on January 20 and February 27. Upon adoption of th e resolution , the City Manager may expend any sum required during the emergency, and report the same to the City Council in accordance with Public Contract Code Section 22050. As required , the City Council will review all emerg ency expenditures at every regular meeting to determine if there is a need to co ntinue th e action, or if the declaration of emergency may be terminated . Recommended Action: It is recommended that the City Council continue the authorizat ion for the City Manager to make necessary emergency repairs to protect the public health and welfare of the City . Discussion: All expenditures attributed to the 2017 Winter Storm Event exclude standard labor costs. The expenditures include totals for both the January 20 and February 27 storms, unless otherwise specified. Current Expenditures $771 has been spent on storm drain/CMP repairs at Durhullen Drive . Expenditures to Date $18,999 has been spent on miscellaneous items , including f ield supplies. $38,881 has been spent on overtime labor. 1 of 6 August 15, 2017 , Item #1.7 Emergency Expenditures Update August 15, 2017 Page 2 $350 has been spent for equipment rental. $16,891 has been spent on facility repairs. $2,719 has been spent on water and sewer line repairs. $1,620 has been spent on street sweeping. $48,621 has been spent on tree removal. $60,395 has been spent on drainage structure repairs. $720 has been spent on repairs at Lake Poway. $1,200 has been spent on fencing. $2,046 has been spent on engineering consultation for Poway Grade. Under the authorization of Resolution 17-004, $192,442 has been expended to date. The next expenditures update is scheduled for the September 5, 2017, City Council Meeting. Environmental Review: This action is not subject to CEQA review. Fiscal Impact: The fiscal impact is unknown at this time. Budget adjustments will be finalized prior to the completion of the 2016-2017 fiscal year. Under the State Public Contract Code, staff is required to report back to the City Council at every regular meeting on the expenditures and to review the need to continue the emergency authorization. Public Notification: None. Attachments: A. Resolution No. 17-004 Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of 6 Reviewed By: Morgan Foley City Attorney Approved By: Tina M. White City Manager August 15, 2017, Item #1.7 RESOLUTION NO. 17-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, FINDING AND DECLARING THE EXISTENCE OF AN EMERGENCY WITHIN THE CITY DUE TO A WINTER STORM EVENT, AND SUSPENDING NOTICE AND BIDDING REQUIREMENTS IN CONNECTION WITH REPAIRS REQUIRED THEREBY WHEREAS, the Winter Storm Event in the City of Poway, commencing on or about January 20, 2017 that resulted in erosion, flooding, and damage to public roads, drainage systems, and other public facilities within the City, created a threat to public health and safety; WHEREAS, Government Code section 8630 and Poway Municipal Code (PMC) Section 2.12.060 empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when the City is affected by a public calamity, and the City Council is not in session; WHEREAS, on January 20, 2017, the City Manager, acting pursuant to Government Code section 8630 and PMC section 2.12.060, proclaimed the existence of a local emergency based on conditions of extreme peril to the safety of persons and property caused by the Winter Storm Event, attached hereto as Exhibit "A"; WHEREAS, the City Council is required by Government Code section 8630 and PMC section 2.12.065 to ratify the existence of a local emergency within seven (7) days of a Proclamation of Local Emergency by the City Manager; WHEREAS, Public Contract Code Section 20168 provides that the City Council may pass by four-fifths (4/5) vote, a resolution declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property; WHEREAS, upon adoption of such resolution, the City Manager may expend any sum required in the emergency and report the same to the City Council in accordance with Public Contract Code Section 22050; WHEREAS, if such expenditure is ordered, the City Council shall review the emergency action at each regular meeting, to determine if there is a need to continue the action or if the Proclamation of Local Emergency may be terminated; and WHEREAS, such storm, wind, nood and erosion damage constitute an emergency within the terms of Public Contract Code Sections 20168 and 22050 which requires that the City Manager be able to act quickly and without complying with the notice and bidding procedures of the Public Contract Code to repair and protect such public facilities. 3 of 6 ATTACHMENT A August 15, 2017, Item #1.7 Resolution No. 17-004 Page 2 NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Poway hereby finds and declares: 1. An emergency exists within the City as the result of storm, wind, flood and erosion damage to public facilities; and (a) The continuing threat of erosion and flooding requires that the City be able to expend public money to repair and protect storm-damaged public facilities in order to safeguard life, health, or property; and (b) The City Manager is authorized to order work for the temporary repair or protection of public facilities damaged by flooding and wind or threatened by erosion, if and to the extent necessary, to safeguard life, health, or property without complying with notice or bidding procedures; and (c) Once such expenditure is made, the City Manager shall report the conditions to the City Council at each regular meeting, at which time the City Council shall either continue the emergency action or shall declare the emergency ended. 2. This Proclamation of Local Emergency and all subsequent resolutions in connection herewith shall require a four-fifths (415) vote of the City Council. PASSED, ADOPTED, AND APPROVED by the City Council of the City of Poway, California, at a regular meeting thereof, this 24th day of January 2017. s: Steve Vaus, Mayor ATIEST: 4 of 6 August 15, 2017, Item #1.7 STATE OF CALIFORNIA ) ) ss COUNTY OF SAN DIEGO} Resolution No. 17-004 Page 3 I, Nancy Neufeld, City Clerk, of the City of Poway, California, do hereby certify under penalty of perjury that the foregoing Resolution No.17-004 was duly adopted by the City Council at a meeting of said City Council held on the 24th of January 2017, and that it was so adopted by the following vote: AYES: CUNNINGHAM, GROSCH, MULLIN, LEONARD, VAUS NOES: NONE ABSENT: NONE DISQUALIFIED: NONE ~~~ N~n"c1Neel,CMC, City Clerk, City of Poway 5 of6 August 15, 2017, Item #1.7 Exhibit A PROCLAMATION OF LOCAL EMERGENCY WHEREAS, section 2. 12.060 of the Poway Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City is affected or likely to be affected by a public calamity and the City Council is not in session; and WHEREAS, the City Manager, as Director of Emergency Services of the City of Poway, does hereby find that conditions of extreme peril to the safety of persons and property have arisen within the City of Poway, caused by a winter storm event commencing on or about 1 :00 p.m. on the day of January 20, 2017; and WHEREAS, that the City Council of the City of Poway is not in session and cannot immediately be called into session; and WHEREAS, this Proclamation of Local Emergency will be ratified by the City Council within seven days of being issued. NOW, THEREFORE, IT IS HEREBY PROCLAIMED by the Director of Emergency Services for the City of Poway, that a local emergency now exists throughout the City and that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council; and IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law, ordinances, and resolutions of this City, and by the City of Poway Emergency Plan; and IT IS FURTHER PROCLAIMED AND ORDERED that a copy of this Proclamation of Local Emergency be forwarded to the State Director of the Governor's Office of Emergency Services with a request that; · 1. The State Director find the Proclamation of Local Emergency acceptable in accordance with provisions of the California Disaster Assistance Act; and that 2. The State Director forward this Proclamation, and request for a State Proclamation of Emergency, lo the Governor of California for consideration and action. PASSED AND ADOPTED by the Director of Emergency Services for the City of Poway this 20th day of January, 2017. January 20, 2017 at 1:00 p.m. Date and Time ~Wk Tina While Director of Emergency Services 6 of6 August 15, 2017, Item #1.7 DATE: TO: FROM: CONTACT: SUBJECT: Summary: August 15, 2017 APPROVED 0 APPROVED AS AMENDED 0 (SEE MINUTES) DENIED 0 REMOVED 0 CONTINUED~---- RESOLUT/ON NO. ___ _ Honorable Mayor and Members of the City Council Robert Manis, Director of Development Servicesµi Jason Martin, Senior Planner )'z-- (858) 668-4658 I jmartin@poway.org Minor Conditional Use Permit 17-005; a proposal to establish vehicle service and repair at 14168 Poway Road Minor Conditional Use Permit (MCUP) 17-005 is a proposal to establish an accessory, service and repair area for a Honda vehicle dealership within an existing building located in a multi-tenant commercial center located at 14168 Poway Road in the Automotive General Commercial (AGC) zone. The new Honda dealership , which will be called Poway Powersports and is permitted by right in the AGC zone , will sell motorcycles , scooters , all -terrain vehicles, and accessory retail items. Recommended Action : It is recommended that the City Council approve MCUP 17-005 , subject to the conditions of approval in the Resolution included as Attachment A Discussion: Melo Gusman from Poway Powersports is the applicant on this proposed MCUP , and UWV Poway Road LLC is the property owner. Pursuant to the Poway Municipal Code (PMC), vehicle service and repair can be permitted at this location in the AGC zone with the approval of an MCUP by the City Council. Th e site location and zon ing map is included as Attachment B. The site is developed with three buildings , a parking lot , and other site improvements which were approved under Development Review (DR) 85 -02 and constru cted in 1986 . Poway Powersports intends to occ upy the entire first floor (approximately 8 ,100 square feet) of the largest building on the site. The site plan is included as Attachment C. Of the 8,100 square fe et, approximately 1,500 square feet in the rear (i.e . north side) of the building would be for the service and repair area. Vehicles will access the area through a new roll up door to be installed along the north side of the building . All work and vehicle storage will occur within the building. Interior improvements , such as an upgraded ventilation system and a fire wall separation to comp ly with health and safety requirements , may be required and will be evaluated as part of the building permit process . The floor plan and north building elevation are included as Attachment D . It 1 of 11 August 15, 2017 , Item# 3. \ MCUP 17-005 August 15, 2017 Page 2 should be noted that this building has a partial second story, which is over the proposed service and repair area, and this second-floor space is the property owner's real estate office. Adequate parking exists on the project site for this and all other uses within the commercial center. The on-site uses within the center and uses to the east, west, and south of the project site are a mix of commercial uses. Onsite uses currently are office and retail. An automobile dealership storage lot is adjacent to the site to the west. A self-storage use is adjacent to the site to the east as well as to the south, across Poway Road. Other uses across Poway Road are an automobile body repair facility and a convenience store. A multi-family residential use is adjacent to the site to the north, and single-family uses are beyond that to the north/northwest of the project site. Given the adjacency of residential and office uses, potential issues relating to noise were assessed. A noise study was prepared and demonstrates the project will comply with the City's noise standards. Work will occur within the building and there is an existing eight-foot-high block wall located along the northerly property line. Community Meeting A community meeting was conducted on June 26 1h where 2 interested individuals from the same household attended. The proposal was overviewed, general questions on operations and timing were asked, and the applicant responded. The primary concern brought up was the potential for noise. Staff explained that a noise study was prepared and it demonstrates the activity would comply with City noise standards. It was also explained that all work would occur within the building. It was also pointed out that the existing eight-foot-high block wall along the north side of the project (i.e. in between the site and the residential use) would be effective in minimizing noise. It was explained the hours of operation would be from 9 a.m. to 6 p.m. and that the facility would be closed on Sundays. Environmental Review: The proposed project is Categorically Exempt from the California Environmental Quality Act (CEQA) as a Class 3 Categorical Exemption, pursuant to Section 15303 of the CEQA Guidelines, in that the project involves minor interior and exterior alterations and conversion of use in a small area of an existing building. Fiscal Impact: None. Public Notification: A public notice was published in the Poway News Chieftain and mailed to property owners and occupants located within 500 feet of the project site. 2 of 11 August 15, 2017, Item# 3,l MCUP 17-005 August15,2017 Page 3 Attachments: A. Resolution B. Zoning and Location Map C. Site Plan D. Floor Plan and Exterior Elevation Reviewed/Approved By: Wendy Kaserman Assistant City Manager 3 of 11 Reviewed By: Morgan Foley City Attorney Approved By: Jdt1:ni~_ Tina M. White City Manager August 15, 2017, Item# 3.\ RESOLUTION NO. P-17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA APPROVING MINOR CONDITIONAL USE PERMIT 17-005 ASSESSOR'S PARCEL NUMBERS 323-190-65 WHEREAS, Melo Gusman, on behalf of Poway Powersports, has submitted a request for approval of a Minor Conditional Use Permit (MCUP) to establish vehicle service and repair, as an accessory use for a Poway Honda dealership, within an existing building located in the multi-tenant commercial center at 14168 Poway Road, in the Automotive General Commercial (AGC) zone; and WHEREAS, on August 15, 2017, the City Council held a duly advertised public hearing to solicit comments from the public, both pro and con, relative to this application. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: Section 1: The City Council finds that the proposed project is Categorically Exempt from the California Environmental Quality Act (CEQA) as a Class 3 Categorical Exemption, pursuant to Section 15303 of the CEQA Guidelines, in that the project involves minor interior and exterior alterations and conversion of use in a small area of an existing building. Section 2: The findings, in accordance with Section 17.48.070 of the Poway Municipal Code (PMC) for MCUP 17-005, are as follows: A. The location, size, design, and operating characteristics of the proposed use are in accord with the title and purpose of Chapter 17.48 PMC (Conditional Use Permits Regulations), the General Plan, and the development policies and standards of the City in that vehicle repair and service is allowed in the ACG zone with a MCUP and the project will comply with development regulations. B. The location, size, design, and operating characteristics of the proposed use will be compatible with and will not adversely affect or be materially detrimental to adjacent uses, people, buildings, structures, or natural resources in that the project will comply with development regulations. C. The proposed use is in harmony with the scale, bulk, coverage, and density of, and is consistent with the surrounding development, in that the project will occupy the developed building. D. There are adequate public facilities, services and utilities available at the subject site to serve the proposed use. 4 of 11 ATTACHMENT A August 15, 2017, Item# 3 · I Resolution No. P-17- Page 2 E. There will not be a harmful effect upon desirable neighborhood characteristics in that the use will comply with development regulations. F. The generation of traffic will not adversely impact the capacity and physical character of the surrounding streets and/or the Circulation Element of the General Plan in that this use will not generate more traffic than that associated with a typical commercial use. G. The site is suitable for the type and intensity of use and development, in that the project site is already developed with commercial building and establishment of this use in the existing building will not generate more traffic than that is associated with typical commercial uses. H. There will not be significant harmful effects upon environmental quality and natural resources in that the site is currently fully developed and contains no natural habitat. I. There are no relevant negative impacts of the proposed use that cannot be mitigated. J. That the impacts, as described in subsections A through I of this Section, and the proposed location, size, design, and operating characteristics of the proposed use and the conditions under which it would be operated or maintained, will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity, nor be contrary to the adopted General Plan. K. That the proposed conditional use will comply with each of the applicable provisions of this title. Section 3: The City Council hereby approves MCUP 17-005 to establish vehicle service and repair within the existing building located at 14168 Poway Road, as shown on approved plans on file at the City, subject to the following conditions: A. Approval of this MCUP shall apply only to the subject project and shall not waive compliance with all other Sections of the Zoning Ordinance and all other applicable City Ordinances in effect at the time of Building Permit issuance. B. The applicant shall defend, indemnify, and hold harmless the City, its agents, officers, and employees from any and all claims, actions, proceedings, damages, judgments, or costs, including attorney's fees, against the City or its agents, officers, or employees, relating to the issuance of this permit including, but not limited to, any action to attack, set aside, void, challenge, or annul this development approval and any environmental document or decision. The City may elect to conduct its own defense, participate in its own defense, or obtain 5 of 11 August 15, 2017, Item# 3, \ Resolution No. P-17- Page 3 independent legal counsel in defense of any claim related to this indemnification. In the event of such election, applicant shall pay all of the costs related thereto, including without limitation reasonable attorney's fees and costs. In the event of a disagreement between the City and applicant regarding litigation issues, the City shall have the authority to control the litigation and make litigation related decisions, including, but not limited to, settlement or other disposition of the matter. However, the applicant shall not be required to pay or perform any settlement unless such settlement is approved by applicant. C. Within 30 days of the date of this approval, the applicant shall submit in writing that all conditions of approval have been read and understood, and a deed covenant with these conditions of approval shall be recorded on the property. D. The use conditionally granted by this approval shall not be conducted in such a manner as to interfere with the reasonable use and enjoyment of surrounding uses. E. The terms and conditions of MCUP 17-005 shall be binding upon the permittee and all persons, firms and corporations having an interest in the property subject to these permits, and the heirs, executors, administrators, successors, and assigns of each of them, including municipal corporations, public agencies and districts. F. MCUP 17-005 shall be subject to annual review, as determined by the Director of Development Services, for compliance with the conditions of approval and to address concerns that may have occurred during the past year. G. Building Permits are required for all new tenant improvements associated with the facility. All requirements deemed necessary by the Building Division and Fire Department, based on the change of use/occupancy in this building, will be determined in the building plan review process. H. The applicant is required to meet all applicable PMC and California State Fire and Building Codes for this project. The applicant is encouraged to contact the Division of Fire Prevention at (858) 668-4473 to set up a meeting prior to submitting building plans in order to review project requirements. The following is required to the satisfaction of the Director of Safety Services: 1. Permanent access roadways for fire apparatus shall be designated as "Fire Lanes" with appropriate signs and curb markings. 2. Buildings shall display the approved numbers and/or addresses in a location plainly visible and legible from the street or roadway fronting the property from either direction of approach. Each building address shall also be displayed on the roof in a manner satisfactory to the Director of Safety Services, and meeting Sheriff Department-ASTREA criteria. 6 of 11 August 15, 2017, Item# 3,\ Resolution No. P-17- Page 4 3. A 2A 1 OBC fire extinguisher(s) are required for office areas every 3,000 square feet and 75 feet of travel distance. 4. The applicant shall provide a detailed plan for all storage areas and a complete racking plan, when applicable. 5. In addition to other ventilation requirements, a Fire Department-approved mechanical ventilation system shall be installed when the indoor storage of vehicles or recreational vehicles occurs. I. Signs are subject to a separate Planning Division permitting process, and may additionally require subsequent Building Permits. The applicant shall submit a separate Sign Permit application for any signs. J. Outdoor repair work is not permitted. K. Outdoor storage of vehicles awaiting service/repair is not shown nor approved with this application. Outdoor storage may be approved by City staff as an administrative amendment to MCUP 17-005, provided compliance with all City standards can be demonstrated. L. The site shall be kept in an orderly and well-maintained condition at all times. Section 4: The approval of MCUP 17-005 shall expire on August 15, 2019, at 5:00 p.m. unless, prior to that time, a Building Permit has been issued and/or establishment of the use on the property in reliance on this MCUP approval has commenced prior to its expiration. Section 5: The parties are hereby informed that the time within which judicial review of this decision must be sought is governed by Section 1094.6 of the California Code of Civil Procedure. 7 of 11 August 15, 2017, Item# 3, l Resolution No. P-17- Page 5 PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway, California, at a regular meeting this 15th day of August 2017. Steve Vaus, Mayor ATIEST: Nancy Neufeld, CMC, City Clerk STATE OF CALIFORNIA ) ) ss COUNTY OF SAN DIEGO ) I, Nancy Neufeld, City Clerk of the City of Poway, California, do hereby certify under penalty of perjury that the foregoing Resolution No. P-17-was duly adopted by the City Council at a meeting of said City Council held on the 15th day of August 2017, and that it was so adopted by the following vote: AYES: NOES: ABSENT: DISQUALIFIED: 8 of 11 Nancy Neufeld, City Clerk City of Poway August 15, 2017, Item# 3,\ ~ _:-1:L·· ~---\ffl' I ~,-; // ,II A'\__.__....----fa-------~ f-- ~-I~/ __, r "" ----/ ~ .. ------_1 r-C----..._, r ----------- ~ f-------R~ i-2 ~-- ~ ~ -----~--· ~ - -- ' ~-L ' - • ------~ e 1: ----- • -------.. ------,... -----j --·-·-----!:tr' ~ -·--· l - -' ------..-,! --. - --------RA -------:) -!Jc' (J) -·--·~ I ~· 1------_ ·-.. -~--~u· 'I \. ~ 1-----··· ------ -\ I ~l~~ ------ CG ~I /I r. : I"' I% .lJ -·-··-· -____ ![__; .. ~ --------··· .. A ~ • ~ ---··--,-----r-·····-· ------·-··--·-··-·--·--subject Lo:ation: ---·--C ·-·----.. . 14168 ' \I - ---L------- -------------RS-2 -------------- -- ' f------- N ---$- 0 90 180 --360 Feet --- ' ' ------Poway Road ·--·-·--J -----v-' ~ _____ _L ____ ----- ~ I I . ·-i I {I1r· • ~ ~C: ---L-----~-i L--_J_______,. ··-·-···· ------- CITY OF POWAY Zoning/ Location Map Item: MCUP 17-005 ~ -- ----- -- ,..... ____ -- J)~ 9 of 11 ATTACHMENT B August 15, 2017, Item# 3 • \ ..... 0 0 -..... ..... )> -I -I )> (") :c s: m z -I (") )> C u:::i C u, .... ..... (11 N 0 ..... ""' - fl'oway Powersports-Motorcycle Dealership Minor Use Pennit for Service Area 14168 Poway Road Poway, CA 92064 Site Plan Scale: l" = 10' Service Arca l . .'iOO ~q rt Showroom Area 6,620 sq ft 1• '"" IJ•V)""' "'"''" '"""' '"" > '-''"'Y "''-' ,,,_.,,.,.. '-''-''-'" .. ,,.. ""-..,..,..,,..,, u, u,o California State Fire and Building Codes. 2. Roof covering shall be fire retarclant per the Poway Municipal Code, and City ot Poway Ordinance No. 64 and its amended Ordinance No. 526 3. Tl"le building shall display the approved numbers aodlor addresses in a location plainly visible and legible from the street or roadway fronting the property from either directiOII of approach. Said numbers shall contrast with their background and a size meeting City requirements. The building address shall also be displayed on the roof in a manner salisfactory to the Director of Safety Services, and meeting Sheriff Department-AS TR EA criteria 4. Permanent access roadways for fire apparal\.ls shall be designated as 'Fire Lane! with appropriate signs and curb markings. 5. Minimum 3A:40BC fire extinguisher required tor every 3,000 square !eet and 75' travel distance. RECEIVE::; JUN 2 2 :<;•, I CITY OF POWAY l)F'II'" c.wr,1.~:r1T ';,[cl-WICE,.:; MG,U? n-oos- Poway Powersports-Motorcycle Dealership Minor Use Permit for Service Area 14168 Poway Road Poway, CA 92064 ~ Floor Plan & Elevation Scale: 1" = 1 O' 0 -~ Proposed Floor Plan -(!) 3 :it \)J - Existing fai l Door Prol>O'Cd Roll-Up Door Existing Exit Door Service Bay 2 -.;1,.•1,1n: <\,c.1 1.500 ''-\ II Service Ba y I Existing Emry Door Current Elevation Proposed Elevation With Roll-Up Door City of Poway COUNCIL AGENDA REPORT APPROVED D APPROVED AS AMENDED 0 (SEE MINUTES) DENIED D REMOVED D DATE: TO: FROM: CONTACT: SUBJECT: Summary: CONTINUED ____ _ Resolution No. August 15,2017 Honorable Mayor and Members of the City Council Robert Manis , Director of Development Servicesf1A Taryn Kjolsing, Senior Civil Engineer -rf\M._ (858) 668-4622 or tkjolsing@poway .org ,n Status Update for the Espola Road Safety Improvements Project This report presents a status update on design of the Espola Road Safety Improvements Project. Three property owners have not responded to the City 's re quests for easements and it is recommended that eminent domain be used to obtain the easements so the project can be constructed. Recommended Action: It is recommended that the City Council direct the City Attorney to initiate the eminent domain process to acquire the three remaining easements necessary to cons tru ct the project as c urrently designed. Discussion: The Espola Road Safety Improvements Project will construct a pat hway separated from the edge of the road by lodge pole fencing for a majority of the length of the impro vements . The pathway will be decomposed granite for use by pedestrians, bikes, and horses . The pathway will extend from the existing sidewalk south of Mountain Road to the existing sidewalk south of Willow Ranch Road . As part of the project, on April 15 , 2014 and June 7, 2016, the City Council approved resolutions establishing the intent to create two undergrounding utility districts. On May 16 , 2017, Council finalized the creation of the undergrounding utility districts. Undergrounding will extend from Mountain Road to 130 feet south of Willow Ranch Road . The current project design requires permanent and temporary construction easements from 16 properties. So far, the City has received signed easements for 13 of th e properties. Staff recently sent the remaining three property owners a final easement offer letter with a deadline of August 4 to sign the easement documents and accept the City 's offer to purchase easements. Attachment A shows the three properties where easements have not yet been obtained. The following is the current status of the three remaining easements: 1 of 4 August 15, 2017, Item #4.1 Status Update for the Espola Road Safety Improvements Project August 15, 2017 Page 2 • 15161 Huntington Court: homeowner had previously told staff they are amenable to the project and will sign the easement documents when they return from vacation. On August 1, the homeowner contacted City staff and expressed a willingness to sign the easement documents so long as the City took action on an open code case regarding vegetation management on a vacant neighboring property. This is an ongoing code compliance case and the City has issued a notice and order to the neighboring property owner requiring them to remove the overgrown vegetation within 10 days. • 15157 Huntington Court: property is a vacant lot and the owner lives in a different state. All contact with the owner has been through a relative who says the owner is out of town but will sign the easement documents when he returns. We have not had any contact from the homeowner or their representative since June 21. The homeowner has been unresponsive to the City's most recent correspondence. • 15004 Espola Road: the property owner has not agreed to the appraised value of the right-of-way needed. To date, the homeowner has been unresponsive to the City's final offer letter. Milestones remaining prior to bidding the project include: 1. Obtain all required easements (as noted above) 2. Incorporate plans from all utility companies 3. Finalize design of pedestrian improvements 4. Advertise project for construction bid For construction to begin in early January 2018, the following schedule must be met: • First Advertisement For Construction Bid • Second Advertisement For Construction Bid • Bid Opening • Contract Award by Council • Contracts due back from Contractor • Construction Notice to Proceed October 26 November 2 November 15 December 5 December 18 January 2 If easements from all sixteen property owners are not obtained, the City's options include: • The City Council could exercise eminent domain to obtain the remaining necessary easements. This would require expenses for legal proceedings, but would allow the project to be constructed per the design originally approved by the City Council. The eminent domain process can take a path that is parallel to the bid and contract process to reduce the potential for a delay in construction; or • The pathway could be moved adjacent to the street and narrowed to five feet in width to stay within the City's existing right-of-way easement. This could be done for the entire length of the project or just adjacent to properties where easements are not obtained. Moving the pathway adjacent to the street and eliminating the separation between the pathway and the road would most likely cause the utility companies to have to redesign 2 of 4 August 15, 2017, Item #4.1 Status Update for the Espola Road Safety Improvements Project August 15,2017 Page 3 their systems to place their infrastructure (cabinets, handholes, etc.) in the street or on private property outside of the narrowed pedestrian pathway. The underground conduits would be relocated to either under the street or under the proposed pathway . Th is could cause some delay to the project completion , and would also place pedestrians closer to the roadway. In order to remain as close to the current schedule as possible , to keep the project as originally designed, and to maximize safety, staff is recommending that the City Council direct the City Attorney to initiate the legal proceedings necessary to acquire the easements for the remaining three properties by eminent domain. The fi rst step would be to schedule a Resolution of Necessity for Council consideration at the September 5 , 2017 City Council Meeting. If this direction is provided, notices will be provided to the three property owners, advising of their right to appear and be heard on September 5. The City could also apply for an order for immediate possession to take possession of the property prior to resolution of its fair market value . The City Attorney would handle these proceedings. It could take approximately three months to obtain the order for immediate possession. Environmental Review: This matter involves an update on the status of a City capital improvement project and is not subject to the California Environmental Quality Act. The project itself is covered by the Espola Road Improvement Project Final Environmental Impact Report certified by the City Council on June 4, 2013. Fiscal Impact: Appropriations to date for the Espola Road Safety Improvements Project (CIP #12010 ) total $2,400,000, and expenditures/encumbrances to date total $237,822. The undergrounding of the southern portion of the project will utilize the City's available 20A utility undergrounding allocation. The undergrounding of the northern portion of the project will utilize $2,600,000 previously appropriated from the uncommitted General Fund reserve (CIP #12015) as part of the Council prioritized projects group . Project cost estimates include the cost of the right-of-way and temporary construction easements. No additional appropriations are being requested at this time. Should the City Council direct the City Attorney to initiate the legal proceedings necessary to acquire the remaining three easements by eminent domain, a future additional appropriation for attorneys' fees and court costs, unknown at this time, may be requested at a later date. Public Notification: A public notice was mailed to property owners fronting Espola Road within the Espola Road Safety Improvements Project limits, and to other interested parties. Attachments: A. Espola Road Easement Signing Status Reviewed/Approved By: Wendy Kaserman Assistant C ity Manager 3 of 4 Reviewed By : Morgan Foley City Attorney T ina M. White C ity Manager August 15, 2017, Item #4.1 ATTACHMENT A-ESPOLA ROAD EASEMENT SIGNING STATUS LEGEND 0 250 500 Feet -EASEMENT HAS BEEN SIGNED -EASEMENT HAS NOT BEEN SIGNED 4 of 4 ATTACHMENT A August 15, 2017, Item #4.1 DATE: TO: FROM: CONTACT: SUBJECT: Summary: August 15, 2017 APPROVED 0 APPROVED AS AMENDED D (SEE MINUTES) DENIED 0 REMOVED 0 CONTINUED ____ _ RESOLUTION NO. ___ _ Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services ~ Jason Martin, Senior Planner (5)1 .--- (858) 668-4658 I jmartin@poway.org Maderas Dispute Resolution Sunroad Enterprises on behalf of Maderas Country Club LP, the owner of the existing Maderas Golf Club (Maderas), and Mr. and Mrs. Sarkin (Barkins), owners of a residential property in the Lower Sycamore Creek area , are requesting City Council consideration of a dispute pertaining to water. The existing Conditional Use Permit (CUP) for Maderas has provisions for the City Council to resolve water disputes between Maderas and residents in the Lower Sycamore Creek area . While Maderas, until recently, has paid for trucked-in water when the water supply at the Sarkin residence is inadequate, they feel they should not have this responsibility any longer because they believe they are not the cause of the Barkins' inadequate water supply. The Barkins ', on the other hand, believe Maderas is the cause and are requesting that Maderas reimburse them for deepening their well , instead of continuing with trucked -in water when needed. Recommended Action: It is recommended that the City Council determine that Maderas shall continue to guarantee water service to the Barkins since the only way to be relieved of that requirement would be through an amendment of the CUP . Staff further recommends that the alternative for supplying such water service be trucking and storing water on-site. Discussion: Maderas and the Barkins are requesting City Council resolution of a dispute pertaining to groundwater. The Lower Sycamore Creek (LSC) area is comprised of several residences, including the Barkins', and the San Dieguito Riverpark office located adjacent to the westerly City limits (along Sycamore Creek) west of Maderas golf course . The area is not served by the public potable water system and is reliant entirely on groundwater. Maderas irrigates its golf course with groundwater pursuant to an approved CUP. A map depicting the Maderas golf course property (with its groundwater production and test wells, including one test well in the LSC area) and the LSC area is included as Attachment A. The Maderas project background is lengthy. A detailed chronology of the project history and information related to groundwater use is included as Attachment B. A brief summary is provided here. 1 of 36 August 15, 2017, ltem#4.2 Maderas Dispute Resolution August 15, 2017 Page 2 Maderas was originally approved under CUP 90-13 in conjunction with a 156-lot, residential project known then as the Old Coach Golf Estates pursuant to Resolution No. P-90-91. In August 2000, the City Council approved the ongoing use of groundwater under CUP 90-13M(2) pursuant to Resolution No. P-00-65 and subject to several requirements intended to protect other wells and riparian habitat health in the area. The requirements included a stipulation that Maderas' groundwater production would need to be shut down when test wells dropped below certain levels. In October 2009, Maderas submitted a proposal to modify the requirements of the CUP based on information prepared by their hydrogeologist and biologist. The proposal generally involved an increase in groundwater production with modified production shutdown requirements. Staff worked with Maderas and their consultants, and had meetings with neighbors to clarify and reconcile issues. In October 2012, the City engaged the services of an independent third-party consultant team (consisting of a hydrogeologist, biologist, and environmental specialist) to evaluate information that was available on the project, including the Maderas proposal to modify the CUP. In November 2013, the modification to the CUP was approved by City Council. There were several requirements established with the CUP modification, including a 173-acre feet "cap" on annual groundwater production and other production restrictions applied to wells in different geographic zones within the property. City Council Resolution P-13-28 with the CUP requirements is included as Attachment C. The 2013 CUP established "pump zones" within the Maderas property to assist in the monitoring of groundwater, including a western pump zone adjacent to the LSC area. Conditions of Approval L and M in Resolution P-13-28 are specific to the LSC area. Condition L specifies that when the groundwater level at the Lower Sycamore Creek Test Well (LSCTW) drops to under 100 feet below ground surface (bgs), Maderas production wells 4 and 5 (and any other wells the City has determined to influence the LSCTW) are to be shut down. It is generally believed that wells 4 and 5 affect the groundwater in the LSC area. The City is not aware of any other Maderas production wells that affect the LSC area. It is important to note that the groundwater level at the LSCTW has been under 100 feet bgs the majority of time since 2013 and, accordingly, monthly reports from Maderas indicate that production wells 4 and 5 have not been used since 2013. Maderas has also indicated that the pumps and other infrastructure for Wells 4 and 5 have been removed. Maderas continues to use other production wells for irrigation in accordance with the CUP requirements. The 2013 CUP modification also maintained a requirement from the 2000 CUP pertaining to the LSC area (Condition M in Resolution P-13-28) which included an assurance for sufficient water, and a provision for the City Council to resolve disputes on the adequacy of water supply and/or the method of delivery. Condition M reads as follows: 2 of 36 August 15, 2017, Item #4.2 Maderas Dispute Resolution August 15, 2017 Page 3 The applicant shall guarantee water service to the lower Sycamore Creek area and its residents. In the event groundwater supplies become inadequate to meet the domestic and non-domestic water needs of the residents and properties in that area, the applicant shall supply water to meet those needs in such quantities and for such periods as necessary to meet those needs at the applicant's sole cost and expense. The applicant shall also be responsible for any secondary expenses, such as road repairs, determined by the Director of Development Services as necessary to provide the water service. The alternatives for supplying such water service shall include deepening wells, trucking and storing water on site(s), or extending a temporary aboveground water line from the Highland Ranch area or closest point. The applicant may select the alternative and shall be responsible for all costs associated with implementing continued and uninterrupted water service. In the event of a dispute between any resident and the applicant over the adequacy of the water supply or the adequacy of the remedy implemented by the applicant, the City Council shall determine which of the above stated alternatives is to be implemented and the applicant shall comply with the Council's determination as a condition of this Conditional Use Permit. In the event that the City Council determines at any time that the water service to the lower Sycamore Creek area is inadequate, it may direct that groundwater usage by the applicant shall cease until City Council determines that the service has become adequate. In the event such direction is not complied with by the applicant, this Conditional Use Permit may, after public hearing, be modified or revoked by the City Council. Staff understands that for approximately two years the Sarkin well has intermittently failed to provide water in sufficient amounts. Staff has not received any reports of insufficient water from others in the LSC area. City staff does not know why the Sarkin well is not providing sufficient water. Pursuant to the requirement stated above, the Barkins have had water trucked in, stored on-site, and have submitted the bills to Maderas for reimbursement. Staff understands that Maderas has reimbursed the Barkins for the cost of trucked-in water, but staff was recently told that there are two reimbursements pending. In August 2016, the Barkins began asking Maderas to deepen their well as their preferred, long-term solution to the issue rather than continue with the trucked-in water option. Over the past year, the Barkins have contacted City staff multiple times to discuss the option of having Maderas reimburse them for the costs of deepening their well. They have requested City Council consideration of the matter as a dispute resolution, pursuant to Condition M, since Maderas has not responded. See the recently received correspondence from the Barkins included as Attachment D. Maderas contacted City staff in December 2016 to also discuss City Council consideration of an issue related to a water dispute with the Barkins. Maderas has explained their position that, since they have not been using wells 4 and 5, they should not have to 3 of 36 August 15, 2017, Item# 4.2 Maderas Dispute Resolution August 15, 2017 Page4 provide water to, or reimburse water costs for, the Barkins. Maderas and their hydrogeologist believe wells 4 and 5 are the only wells that affect the LSC area. More detail and information is contained in the letter from Sunroad Enterprises included as Attachment E. A hyperlink to the City website for the 2000 report referenced in the letter is included as Attachment F. A hyperlink to the City website for the 2010 report referenced in the letter is included as Attachment G. The Barkins decided in mid July 2017 to deepen their well. They are asking that the City Council resolve the dispute regarding the "adequacy of the remedy implemented" by Maderas (i.e. trucked in water vs well deepening). In the event that the City Council determines deepening the well is the appropriate remedy, the Barkins are asking that Maderas reimburse them for the costs of the recent well deepening. Options that can be considered by the City Council include, but are not limited to, the following: 1. Direct Maderas to pay the Barkins for the cost of trucked-in water, including all outstanding amounts owed 2. Direct Maderas to pay the Barkins for the cost of the recently deepened well. This may not be an absolute guarantee of sufficient water supply into the future, and further deepening or trucked-in water may become necessary. 3. Determine that Maderas is no longer responsible for the Barkins' water supply and costs (in which case an amendment to the CUP would be necessary). Environmental Review: The matter of whether to reimburse an individual for the costs of deepening a groundwater well is not subject to the California Environmental Quality Act. Fiscal Impact: None. Public Notification: A public notice was mailed to property owners within the LSC area. Attachments: A. Location Map B. Chronology C. Approved Resolution D. Barkin Correspondence/Submitted Information E. Maderas (aka Sunroad) Correspondence/Submitted Information F. Hydraulic Study of the Sycamore Creek Sub-basin (July 2000) G. Revised Hydrogeological Assessment Report (July 2010) 4 of36 August 15, 2017, Item #4.2 Maderas Dispute Resolution August 15, 2017 Page 5 Reviewed/Approved By: Wendy Kaserman Assistant City Manager 5 of 36 Reviewed By: Morgan Foley City Attorney Approved By: Tina M. White City Manager August 15, 2017, Item #4.2 Ma de ras W e ll s a nd S urround i ng · D Maderas S ite e 1 Maderas P rod uct io n We ll s 6 of 36 ATTACHMENT A August 15, 2017, Item #4.2 ATTACHMENT B Maderas Chronology May 1990 -Old Coach Golf Estates Project Approved The City Council approves a request by Environmental Development LTD, the property owner at that time, for a subdivision map and certifies the Environmental Impact Report (EIR) for the Old Coach Golf Estates project. The project generally consisted of a subdivision map that created 156 residential lots, open space lots, and a separate lot for a golf course. The residential component is now known as the Old Coach Collection and the Heritage neighborhoods, and the golf course is now known as Maderas. The following was included regarding golf course irrigation: • At the time of approval it was thought that reclaimed water would soon be available to the area and reclaimed water use for golf course irrigation was required for the project. • The preparation of a groundwater hydrology analysis was also required to determine the feasibility of interim use of groundwater for golf course irrigation until such time reclaimed water was available. • The approval stipulated that additional City Council approval is required for any groundwater use for golf course irrigation. November 1990 -Project Changes Approved and CUP Approved The City Council approves changes to the project (relating to subdivision mapping, grading, street design and realignment, etc.) and approves Conditional Use Permit (CUP) 90-13 that established the golf course and clubhouse. The approval adds the following regarding water use: • An agreement is required for use of untreated water for golf course irrigation. • The reclaimed water system is required to be built within six months of reclaimed water being available. November 1992 -Project Changes Approved Project changes approved primarily relating to mapping. No changes to water use requirements. January 1992 -Sierra Club Settlement Agreement The City, Environmental Development LLC, and the Sierra Club enter into a Settlement Agreement following a lawsuit that was filed by the Sierra Club over the City's approval of the project. The agreement was specific to natural habitat impacts and did not relate to groundwater use. April 1996 Grading begins on the Old Coach Collection neighborhood. January 1997 -Agreement on Irrigation Water City enters into an agreement with Environmental Development LLC, for the use of raw water to irrigate the course with other provisions including price of water. 7 of 36 ATTACHMENT B August 15, 2017, Item #4.2 April 1998 Grading begins on Phase 1 of the Heritage neighborhood and the golf course. Mid-Year 1999-Establishment of Golf Course and Unauthorized Groundwater Use The City becomes aware that some of the project grading is inconsistent with the approved project grading plans. Staff works with Sunroad to reconcile the inconsistencies. Additionally, in July 1999, the City became aware that some residential wells in the lower Sycamore Creek neighborhood were experiencing problems. At that time the golf course turf areas were being established and staff also became aware that the developer, Sunroad, was using five wells for irrigation. Staff met with Sunroad and learned that they were unaware of the May 1990 requirement to do the groundwater hydrology report and that they believed they had the right to use groundwater. August 1999 -City Council Approves Limited Groundwater Use and Assistance Plan In response to problems with the resident wells in the Sycamore Creek neighborhood and the unauthorized groundwater use the City Council, approves the following: • Allows Sunroad interim groundwater use until a specified date. • Reiterates the requirement for the groundwater hydrology analysis and requires the analysis be submitted by a specified date. • Approves Sunroad's assistance plan to the Sycamore Creek neighborhood for the residents, which includes a commitment of funds for: 1) improvement of failing wells, and 2) sharing in the cost of trucking in water. November 1999 -Settlement Agreement The City and the property owner enter into a Settlement Agreement to resolve disputes regarding water use restrictions. Settlement Agreement includes the following: • Reiterates from the original approval that when reclaimed water becomes available, Maderas is to use reclaimed water to irrigate the golf course, unless the City Council approves otherwise. • Reiterates from the original approval that until reclaimed water becomes available, Maderas is to use raw or potable water to irrigate the golf course. • Reiterates from the original approval that any groundwater use is subject to approval by the City Council through a CUP amendment. • Authorizes interim use of groundwater in specified amounts, and subject to specified monitoring and reporting requirements. • Sets a deadline to stop the interim groundwater use that had been authorized. • Acknowledges that the preparation of the required hydrology report is underway to assess long-term groundwater use and requires its submittal in a specified time frame. January 2000 -First Modification to CUP 90-13 (CUP 90-13M) The City Council approves specific clubhouse improvements under CUP 90-13M. Included in the approval are reiterations of past requirements relating to City Council approval to use groundwater, the groundwater hydrology report, reclaimed water use, provisions of the Settlement Agreement, etc. 2 8 of 36 August 15, 2017, Item# 4.2 March 2000 -First Addendum to the Settlement Agreement This is the first of two addendums to the Settlement Agreement. This Addendum extended the deadline to stop the interim groundwater use and for submittal of groundwater hydrology report. All other Settlement Agreement provisions remain in effect. July 2000 -Second Addendum to the Settlement Agreement The second Addendum extended once more the deadline to stop the interim ground- water use and the deadline for submittal of the groundwater hydrology report. The Addendum also includes the following: • Decreases the amount of interim groundwater use. • Requires Maderas to reimburse Sycamore Creek residents for costs associated with needed improvements to wells and/or new wells. • Requires Maderas to participate with the Old Coach Home Owners Association in extending water to area to the southeast and east of Maderas. End of July 2000 -Hydrologic Study of the Sycamore Creek Sub-Basin Submitted August 2000 -Second Modification to CUP 90-13 (CUP 90-13M2) The City Council approved the long-term use of groundwater, based on the findings of the Hydrologic Study, subject to special requirements specified in City Council Resolution P-00-65, which included the following: • Well monitoring to protect other wells and riparian habitat in the area. • Riparian habitat monitoring. • Specified well shutdowns based on groundwater elevation drops. • Assurances to provide water to the Sycamore Creek neighborhood. September 2004 and September 2005 -Third and Fourth Modifications to CUP 90-13 (CUP 90-13M3 and CUP 90-13M4) Amendments to allow continued use of temporary structures (not related to water use). August 2009 -Groundwater Use Curtailed City directs Maderas shut down wells 8, 9, and 10 because the groundwater level at OCETW drops to below 180 bgs. October 2009-Fifth Modification to CUP 90-13 (CUP 90-13M5) Maderas submits the proposal to modify the CUP. From October 2009 through early 2013, City staff and a City contracted hydrogeologist, work with Maderas to clarify and refine the proposal. As a result, substantive changes are made to the proposal. August 2011 -All Groundwater Use Shut Down City directs that all wells be shut down because the water level at OCETW continues to be below 180 bgs. 3 9 of 36 August 15, 2017, Item #4.2 May 2012 -Dr. Ponce Report Residents submit a report prepared by Dr. Ponce from SDSU entitled Thompson Creek Groundwater Sustainability Study. October 2012 -Independent Third Party Consultant The City Council approves the scope of work and a contract for professional services with Dudek. The Dudek team includes a hydrogeologist, a biologist and an environmental specialist. Dudek is engaged to evaluate the technical information that is available on the project, including work done by the Maderas consultant and the Dr. Ponce report, and the proposal to modify the CUP. They are also to advise the City on the appropriate environmental review process and assist if necessary with completing required documents. Early 2013 -Maderas Proposal Updated As a result of the Dudek review of the Maderas proposal and discussion with City staff, Maderas updates the proposal to modify the CUP. The updated proposal is made available to the public. April 2013 -Dudek Report Dudek completes their evaluation in a report entitled Third-Party Review of Hydrogeological and Biological Resource Monitoring Information for the Maderas Golf Club. The report is made available to the public. May 2013 -Addendum to the Mitigated Negative Declaration (AMND) for CUP 90-13M2 An AMND is prepared and made available for public review and comment. November 2013 AMND and CUP modification approved by City Council 4 10 of 36 August 15, 2017, Item# 4.2 RESOLUTION NO. P-13-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA APPROVING CONDITIONAL USE PERMIT 90-13M(5) AND ADOPTING AN ADDENDUM TO A MITIGATED NEGATIVE DECLARATION ASSESSOR'S PARCEL NUMBERS 277-170-21 and 277-171-34 WHEREAS, the Maderas Golf Course was originally approved under CUP 90-13 in conjunction with an EIR for a 156-lot, residential project known then as the Old Coach Golf Estates, pursuant to Resolution No. P-90-91; and WHEREAS, in August 2000, the City Council approved the on-going use of groundwater under CUP 90-13M(2) pursuant to Resolution No. P-00-65 in conjunction with the adoption of a Mitigated Negative Declaration, a Mitigation Monitoring Program, and conditions of approval; and WHEREAS, In August 2009, the water level in the Old Coach Estates Test Well (OCETW) declined to below 180 feet below ground surface (bgs), which required groundwater production to be shut down, pursuant to the conditions contained in CUP 90-13M(2); and WHEREAS, Maderas Country Club LLC, the Applicant and owner/operator of the Maderas Golf Club located at 17750 Old Coach Road, in the Planned Community (PC) zone submitted a request to modify the existing conditions of approval, because data suggested that their groundwater production did not affect ground water levels in Old Coach Estates (i.e., the Thompson Creek Watershed); and WHEREAS, CUP 90-13M(5) is a request to modify conditions of approval· pertaining to groundwater production, groundwater production monitoring and reporting, and riparian habitat monitoring and reporting that were established under CUP 90-13(M)2. which was approved by the City Council on August 20, 2000, pursuant to Resolution No. P-00-65 (Section 3, "Operational Plan and Wetland & Riparian Habitat Monitoring Program"); and WHEREAS, CUP 90-13M(5) involves modifications to the project conditions of approval, and no change to the Mitigation Monitoring Program in Resolution No. P-00-65; and WHEREAS, the City has considered information and hydrogeologic studies pursuant to the request, including, but not limited to, Third-Party Review of Hydrogeological and Biological Resource Monitoring Information for the Maderas Golf Club (May 2013) prepared by Dudek and Sustainability of Groundwater Withdrawal at Maderas (September 2013) prepared by SCS Engineers; and WHEREAS, on November 19, 2013, the City Council held a duly advertised public hearing to solicit comments from the public, both pro and con, relative to this application. 11 of 36 ATTACHMENT C August 15, 2017, Item #4.2 Resolution No. P-13-28 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: Section 1: The City Council hereby finds that the above recitals are true and correct and are incorporated herein by reference as if set forth in full. Section 2: An Environmental Initial Study (EIS) and Addendum to the Mitigated Negative Declaration (AMND) were completed for the project. The City Council has considered the AMND, the original Mitigated Negative Declaration, the Agenda Report, and oral and written comments. The AMND reflects the independent judgment and analysis of the City Council, has been completed in compliance with the California Environmental Quality Act (CEQA), and is adequate for this proposal. The AMND supports the conclusion that only minor technical changes/additions are necessary and that none of the conditions described in CEQA Guidelines §15162 calling for preparation of a subsequent or supplemental Environmental Impact Report (EIR) have occurred. The staff-recommended changes incorporated into this Resolution do not result in any new or increased environmental impacts in comparison to the CUP amendments described in the AMND. The City Council hereby adopts the AMND included as Attachment I to the Agenda Report associated with this Resolution. Section 3: The City Council finds, in accordance with Section 17.48.070 of the Poway Municipal Code (PMC): A. The project (i.e .. the modifications in this Resolution) is consistent with and in accord with the General Plan. Title 17 and the underlying purpose of the Zoning Code, and the Old Coach Golf Estates Specific Plan. The golf course is an existing use and when originally approved was found to be consistent with the General Plan and the Poway Subarea Habitat Conservation Plan, and CUP 90-13M(5) incorporates measures to ensure protection of offsite well users in the Lower Sycamore Creek area and riparian habitat health in the area, including a limit on annual groundwater production, and the requirement to utilize reclaimed water when it becomes available. The modifications contained in this Resolution do not change these previous consistency findings. B. That the location, size, design, and operating characteristics of the use will be compatible with, and will not adversely affect or be materially detrimental to, adjacent uses. buildings. structures, or natural resources. The golf course is existing and no expansion is proposed, and CUP 90-13M(5) incorporates measures to ensure protection of offsite well users in the Lower Sycamore Creek area and riparian habitat health in the area. Conditions of approval include a limit on annual groundwater production. C. That the harmony in scale, bulk, coverage, and density is consistent with adjacent uses, in that CUP 90-13M(5) does not propose expansion of the existing golf course. 12 of 36 August 15, 2017, Item #4.2 Resolution No. P-13-28 Page 3 D. That there are available public facilities, services and utilities to serve the golf course, in that the golf course is located within a developed neighborhood and metered potable water use is available to the golf course until such time as reclaimed water becomes available for irrigation. E. That there will not be a harmful effect upon desirable neighborhood characteristics, in that the golf course was approved in conjunction with a contiguous residential development, the golf course is existing and no expansion of the golf course is proposed, and CUP 90-13M(5) incorporates measures to ensure protection of offsite well users in the Lower Sycamore Creek area and riparian habitat health in the area, including a limit on annual groundwater production. F. That the generation of traffic will not adversely impact the surrounding streets and/or the City's Transportation Element, in that groundwater production and monitoring will have no bearing on traffic. G. That the site is suitable for the type and intensity of the use, in that the golf course is existing and no expansion is proposed, and CUP 90-13M(5) incorporates measures to ensure protection of offsite well users in the Lower Sycamore Creek area and riparian habitat health in the area. Conditions of approval include a limit on annual groundwater production. H. That there will not be significant harmful effects upon environmental quality and natural resources, in that the golf course is existing and habitat impacts resulting from project construction have been mitigated, and CUP 90-13M(5) incorporates measures to ensure riparian habitat health in the area. With the original Mitigation Monitoring Program contained in Resolution No. P-00-65, which remains in effect, there is no substantial evidence that CUP 90-13M(5) will have a significant effect on the environment. Additionally, the staff-recommended changes incorporated into this Resolution do not result in any new or increased environmental impacts in comparison to the AMND. Studies have been provided that indicate groundwater production at historic levels is sustainable and will not result in environmental impacts. Conditions of approval include a limit on annual groundwater production to the historic level. I. That there are no other relevant negative impacts of the proposed use that cannot be mitigated, in that a Mitigated Negative Declaration and a Mitigation Monitoring Program were approved in August 2000 with CUP 90-13M(2}, which authorized the use of groundwater for the golf course, and it was determined that with mitigation, impacts to the environment would be less than significant. No changes to the Mitigation Monitoring Program approved with CUP 90-13M(5) are proposed. The proposed modifications to monitoring requirements under CUP 90-13M(5) will not result in any new environmental impacts. 13 of 36 August 15, 2017, Item# 4.2 Resolution No. P-13-28 Page4 J. That the impacts, as described in Subsections A through I of this Section, and the proposed location, size, design and operating characteristics of the proposed use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity nor be contrary to the adopted General Plan in that the golf course is existing and when it was originally approved ii was found to be consistent with the General Plan, and CUP 90-13M(5) incorporates measures to ensure protection of offsite well users in the Lower Sycamore Creek area and riparian habitat health in the area. Conditions of approval include a limit on annual groundwater production and requirements for groundwater level monitoring. K. That the proposed conditional use will comply with each of the applicable provisions of Title 17 of the Poway Municipal Code. Section 4: The parties are hereby informed that the time within which judicial review of this decision must be sought is governed by Section 1094.6 of the California Code of Civil Procedure. Section 5: The conditions of approval and the Mitigation Monitoring Program included in City Council Resolution No. P-00-65 are in full force and effect, except that the following conditions of approval in Section 3 are hereby eliminated: Condition of Approval E; Condition of Approval F (eliminating all subsections, 1 through 5); Condition of Approval G; Condition of Approval H (eliminating all subsections, 1 through 4); Condition of Approval I (eliminating all subsections 1 through 4); Condition of Approval J (eliminating all subsections, 1 through 5); Condition of Approval K; Condition of Approval L; Condition of Approval Q Section 6: The City Council hereby approves CUP 90-13M(5), subject to the following conditions: A. The applicant shall defend, indemnify, and hold harmless the City, its agents, officers, and employees from any and all claims, actions, proceedings, damages, judgments, or costs, including attorney's fees, against the City or its agents, officers, or employees, relating to the issuance of this permit, including, but not limited to, any action to attack, set aside, void, challenge, or annul this development approval and any environmental document or decision. The City may elect to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification. In the event of such election, applicant shall pay all of the costs related thereto, 14 of 36 August 15, 2017, Item# 4.2 Resolution No. P-13-28 Page 5 including without limitation reasonable attorney's fees and costs. In the event of a disagreement between the City and applicant regarding litigation issues, the City shall have the authority to control the litigation and make litigation related decisions, including, but not limited to, settlement or other disposition of the matter. However, the applicant shall not be required to pay or perform any settlement unless such settlement is approved by applicant. B. Approval of this CUP shall apply only to the subject project and shall not waive compliance with all sections of the Zoning Ordinance and all other applicable City Ordinances in effect at the time of Building Permit issuance. C. Within 30 days of the date of this approval, and before the issuance of any permit: (1) the applicant shall submit in writing that all conditions of approval have been read and understood; and (2) the property owner shall execute a Covenant Regarding Real Property. In order for the City to prepare the Covenant the applicant must first submit a legal description of the subject site. D. The conditions of CUP 90-13M(5) shall remain in effect for the life of the subject facility, and shall run with the land and be binding upon future owners, successors, heirs, and transferees of the current property owner. E. CUP 90-13M(5) shall be subject to annual review, as determined by the Director of Development Services, for compliance with the conditions of approval and to address concerns that may have been raised during the prior year. F. The maximum annual groundwater production authorized through this CUP modification shall be 173 acre-feet. Annual for purposes of this limit shall be the water year which is from October 1 to September 30. Any increase to the annual groundwater production limit shall require a modification to the CUP to be acted upon by the City Council at a public hearing. In order to verify compliance with the groundwater production limit, Maderas shall submit to the City a report each month which specifies the prior month's groundwater production by zone. The monthly report shall also provide a running, cumulative total of groundwater production by zone for the year. The monthly report shall be submitted by the 15th day of the month. G. Each year Maderas shall submit to the City for review and approval, the proposed groundwater production and monitoring trigger (Trigger) for the eastern and southern groundwater production zones, pursuant to the Maderas Golf Club Groundwater Production and Monitoring Plan 2013 (Plan) on file with the City. The Trigger for a given zone shall be based on the highest consecutive 1 O year average of annual groundwater production that occurred within that zone in the past. The average is established by consecutive water years, but will not include water years when there was no groundwater production. Notification to the City and monitoring as specified in these conditions of approval are a function of 15 of 36 August 15, 2017, Item #4.2 Resolution No. P-13-28 Page 6 the Trigger. Groundwater production in the western zone is not subject to a Trigger, but is subject to specific provisions identified in Conditions of Approval J and K. H. Prior to the use of any new well established on the Maderas Golf Club site for groundwater production, a CUP modification shall be processed and acted upon by the City Council at a Public Hearing that includes results of an aquifer test in accordance with the following provisions: 1. 2. 3. 4. 16 of 36 Maderas shall notify the City of its intent to establish the well for the purpose of conducting an aquifer test. The establishment of the well shall be for the sole purpose of conducting the aquifer test. Use of the well for groundwater production can only be authorized through a CUP modification with City Council action. A constant rate aquifer test with a pumping phase of ten days shall be conducted. The aquifer test shall be per State of California's Existing Source Capacity (Chapter 16, Article 2, §64554.) and the new well production shall be evaluated against Lower Sycamore Creek Test Well (LSCTW), Maderas Well 6, and alluvium monitoring wells (MW) #2 and #4. The evaluation of Old Coach Estates Test Well (OCETW) shall be required only if there is measurable groundwater in the test well at the time of the aquifer test. Evaluation of private wells in Old Coach Estates shall only be conducted if residents of Old Coach Estates allow the City or the consulting hydrogeologist timely access to their private wells to monitor groundwater levels in these wells and the wells are not operated for the duration of the aquifer test, and for any additional time as required by the City to assure the integrity of the aquifer test. The aquifer test shall assess the influence between the new well and LSCTW, Maderas Well 6, alluvium MW #2 and #4, and OCETW, (if evaluated as part of the aquifer test). The findings of the aquifer test shall be reviewed and presented to the City Council before a CUP modification is approved and the new well can be used for groundwater production. When used for groundwater production, all new wells shall be subject to the general monitoring protocols specified in Conditions of Approval J and K. Any new well with a demonstrated significant influence on any of the non-pumping wells shall be assigned to the appropriate groundwater production zone in consultation with the City and shall be subject to the specific monitoring protocols established for the applicable groundwater production zone as specified in these conditions of approval and in the Plan. If a new well is located within a groundwater production zone and no influence is noted on any other well within that zone, or any other zone, August 15, 2017, Item #4.2 Resolution No. P-13-28 Page 7 the well shall be subject to the monitoring protocols for the zone in which the new well is located as specified in these conditions of approval and in the Plan. 5. If a new well is not located within a groundwater production zone and no influence is noted on any well, the new well is not subject to monitoring but is subject to the annual reporting requirements as specified in Condition of Approval I. 6. Well casing shall be set from land surface to the contact between the colluvium and underlying fractured bedrock to prevent the well from drawing groundwater from the alluvium and colluvium. The well casing shall be designed to prevent the influence of pumping from fractured rock on groundwater levels in the overlying alluvium and colluvium. 7. Compliance with City requirements pertaining to habitat removal, work during protected bird species nesting seasons, noise limits, and waste disposal, may be applicable. I. By November 15 of each year, Maderas shall provide an annual report that is prepared by a qualified hydrologist to the City for the preceding water year that summarizes the following information for all wells located on the Maderas Golf Club site that operated at any time within the preceding water year: 1. 2. 3. 4. 5. 6. 7. 17 of 36 A description of the monitoring methods used; Summary tables of annual groundwater production data by individual wells and by zones for the preceding water year; Identification of the Trigger for the preceding year and the highest consecutive 10 year annual average for the zone; The highest consecutive 10 year monthly averages for the eastern and southern zones if monitoring occurred for the preceding water year, and the monthly averages for the preceding water year; Hydrographs depicting all water levels measured at test well(s) and operational wells subject to the monitoring requirements of this plan for the preceding ten water years; Rainfall data for the preceding ten water years; Discussion, as appropriate, of any breach of specified groundwater depths for LSCTW and Maderas production Well 6 and corresponding mitigation steps taken. August 15, 2017, Item# 4.2 Resolution No. P-13-28 Page 8 8. Biological assessment of the health of the riparian vegetation at Maderas whenever monitoring of MW #2 and #4 has occurred within the water year pursuant to southern zone monitoring protocols identified in this Plan. J. Maderas shall record on a monthly basis the flow meter readings (i.e., total gallons pumped and instantaneous pumping rate) for each well equipped with an operating pump. Maderas shall also retrieve this groundwater production data on a monthly basis, as well as record monthly precipitation data from the Poway Valley Station No. 7111, and precipitation data from Maderas' onsite weather station when operational. K. Monitoring of groundwater depths at LSCTW, MW #2, MW #4, Maderas Well 6 and Maderas operating wells shall include the following: 1. Pressure transducers and data loggers shall be installed and maintained at LSCTW, MW #2, MW #4, Maderas Well 6 and all operating wells located within the golf course, except Wells 1, 3, 5, and 7. 2. Pressure transducers and dataloggers shall be programmed to measure and record groundwater levels once a day. If the pressure transducers measure an absolute pressure, then a pressure transducer should be deployed to measure barometric pressure at the same frequency as the groundwater pressure transducers. 3. The data sh.all be retrieved by Maderas on a monthly basis. 4. Once every three months, groundwater levels shall also be measured manually. Manual measurements shall be to the nearest 0.1-foot below a consistent reference point and recorded with the date and time. 5. Monitoring of production wells that have not operated at any time within the preceding water year and are expected to not be used in the current water year may be suspended and all applicable requirements of this plan shall not apply to the non-operating well as long as the well is not in operation. This does not apply to Maderas Well 6, as this well is included with the set of wells instrumented with pressure transducers programmed to measure and record water levels on a daily basis. L. In order to ensure that the use of groundwater by the applicant will not adversely impact groundwater levels for other well users in the Lower Sycamore Creek area, the applicant shall monitor the water level at the LSCTW and provide the information in the monthly report no later than the 15th day of the month. The monitoring shall be conducted in accordance with Conditions of Approval J and K. Additionally, water levels will also be measured manually. Water levels 18 of 36 August 15, 2017, Item# 4.2 Resolution No. P-13-28 Page 9 taken manually shall be measured to the nearest 0.01-foot below a consistent reference point and recorded with the date and time. Manual water levels shall also be taken at the same time at the following additional wells. Should the applicant be unable to obtain permission to test any of the wells listed below, the City Engineer shall determine if alternative well sites should be tested. • Maderas Wells 4 and 5 • Barkin Well (APN 272-150-23) o Tamayo Well (APN 272-150-26) • San Dieguito River Park Well • Blum Wells (APN 272-150-28) The groundwater levels must stabilize at or above BO-feet below ground surface at the LSCTW. However, the groundwater elevations (water level depth) shall not exceed 100 feet below ground surface at LSCTW. If the water level specified is exceeded, the applicant shall discontinue the use of groundwater at Wells 4 and 5 (western well zone) and any other wells the City has determined to influence LSCTW until the water levels stabilize at 40-feet above the designated water level for LSCTW. Once the well has stabilized to the satisfaction of the City Engineer, and the City Manager has authorized resumption of groundwater use, pumping will resume at 75 percent of the rate being pumped prior to discontinuing the use of the wells for the remainder of the monitoring year. If the specified water level is exceeded again, the process will be repeated. M. The applicant shall guarantee water service to the lower Sycamore Creek area and its residents. In the event groundwater supplies become inadequate to meet the domestic and non-domestic water needs of the residents and properties in that area, the applicant shall supply water to meet those needs in such quantities and for such periods as necessary to meet those needs at the applicant's sole cost and expense. The applicant shall also be responsible for any secondary expenses, such as road repairs, determined by the Director of Development Services as necessary to provide the water service. The alternatives for supplying such water service shall include deepening wells, trucking and storing water on site(s), or extending a temporary aboveground water line from the Highland Ranch area or closest point. The applicant may select the alternative and shall be responsible for all costs associated with implementing continued and uninterrupted water service. In the event of a dispute between any resident and the applicant over the adequacy of the water supply or the adequacy of the remedy implemented by the applicant, the City Council shall determine which of the above stated alternatives is to be implemented and the applicant shall comply with the Council's determination as a condition of this Conditional Use Permit. In the event that the City Council determines at any time that the water service to the lower Sycamore Creek area is inadequate, it may direct that groundwater usage by the applicant shall cease until City Council determines that the service has become adequate. In the event such direction is not complied with by the 19 of 36 August 15, 2017, Item #4.2 Resolution No. P-13-28 Page 10 applicant, this Conditional Use Permit may, after public hearing, be modified or revoked by the City Council. N. At the time of this approval, the Trigger in the southern groundwater production zone is 57 acre-feet per water year. Monitoring of wells MW #2 and MW #4 (which is in the western zone) shall be conducted as follows: 1. Maderas shall notify the City in writing and provide all water level data collected in the current water year whenever· the cumulative groundwater production from the southern zone, within a water year, exceeds 90% of the southern zone's Trigger. When notifying the City, Maderas shall also project when groundwater production will exceed 100% of the Trigger. 2. When groundwater production within a water year exceeds 100% of the southern zone's Trigger, Maderas shall notify the City and report to the City water levels measured at wells MW #2 and MW #4 per the monitoring protocols of these conditions of approval and the Plan. 0. If the City Manager (through an analysis conducted by a City-approved biologist) determines that Maderas groundwater production caused the water level in the alluvium (as monitored at MW #2 and MW #4) to decline to a level that adversely impacts the riparian vegetation along the portion of Sycamore Creek located within the limits of the Maderas Golf Course, then the groundwater production from wells within the southern zones shall be limited to no more than the highest consecutive 10 year monthly average for each given month, for one full water year, except as follows. 1. The City Manager may allow resumed groundwater production above the limit specified above when the City Manager (through an analysis conducted by a City-approved biologist) determines that the riparian vegetation no longer shows evidence of being adversely impacted by Maderas' groundwater production. 2. The City Manager may further restrict the groundwater production below the limit specified above if, based on substantial evidence, the health of the onsite riparian vegetation is expected to be dependent on further reductions in Maderas' groundwater production. P. Evaluation of the health of onsite riparian habitat shall be determined by conducting studies similar to the original baseline and monitoring studies, and shall include the following: 1. 20 of 36 Establishing at least three permanent belt transects and six photo-station points onsite; August 15, 2017, Item# 4.2 Resolution No. P-13-28 Page 11 2. Band transects for trees -1 Om wide and traversing the entire width of the creek, including the oak/sycamore woodland on either side of creek; 3. Identification of each tree species, and assessed for general health and drought stress; 4. Each belt transect will include 4 (10m x 10m) sample grids to assess herb and shrub layer health; and 5. Percent cover of herb and shrub layers by species will also be assessed using four classes (1 = 0-25%, 2 = 26-50%, 3 = 51-75%, 4 = 76-100%). Q. If impacts to the wetland and riparian habitat have occurred, the following mitigation and monitoring requirements shall be implemented by the applicant prior to resumption of the groundwater use to the satisfaction of the Director of Development Services: 1. A "Compensation Mitigation Plan" shall be prepared by the qualified biologist retained by the applicant. This Plan shall be submitted to the Development Services Department for review and approval. This Plan shall identify the specific location of the impact(s), quantify the impact(s) and recommend "compensation mitigation" in compliance with Section 7.4 of the Poway Subarea Habitat Conservation Plan (Poway HCP). 2. A minimum five-year "Mitigation Monitoring, Reporting, and Maintenance Program" shall be prepared by the qualified biologist retained by the applicant. This Program shall be submitted to the Development Services Department for review and approval. The Program shall include appropriate monitoring and reporting requirements, maintenance and success criteria, and plant replacement guidelines. The Program shall be consistent with and further the conservation objectives of the Poway HCP, and shall ensure the successful completion of all identified mitigation measures. R. Monitoring well data for MW #2 and #4 shall be provided to the biologist. For three years following the increase in groundwater production within the southern zone, onsite surveys utilizing the methodologies specified above shall be conducted twice a year with a single annual report prepared for the City. At the end of three years, the monitoring frequency shall be re-evaluated based on results of the surveys. Rainfall amounts and other environmental factors shall be considered in relation to the survey results in order to determine the need and frequency for continued monitoring. Once the data has been collected, it shall be compared to original and subsequent data to assess the health of the riparian system. These same methods shall be used to verify that the riparian system no longer shows stress. 21 of 36 August 15, 2017, Item# 4.2 Resolution No. P-13-28 Page 12 S. At the time of preparation of this approval, the Trigger for wells in the eastern zone is 51 acre-feet per water year. 1. Groundwater production at Maderas Wells 7, 9 and 1 O is permitted whenever the static groundwater level at Maderas Well 6 is 178 feet bgs or less, and shall be subject to the following: a. Wells 9 and 10 shall be monitored monthly during the peak irrigation season of April through October. b. Maderas shall notify the City in writing and provide all water level data collected in the current water year whenever the cumulative groundwater production from all wells operating within the eastern zone, within a water year, exceeds 90% of the Trigger. c. When notifying the City, Maderas shall also estimate when groundwater production will exceed 100% of the Trigger. d. Maderas shall notify the City and begin monitoring per this plan whenever the cumulative groundwater production from all wells operating within the eastern zone, within a water year, exceeds 100% of the Trigger. 2. Groundwater production from Maderas Well 6 may be considered by the City subject to the following: a. b. C. 22 of 36 Maderas conducts a 10-day constant rate aquifer test per State of California's Existing Source Capacity (Chapter 16, Article 2, §64554.) and monitors, at a minimum, water level responses at Maderas Wells 6, 8, 9, 10, MW #2 and #4, and OCETW. This aquifer test shall only be conducted, and the results accepted by the City, if there is measurable groundwater in the test well at the time of the aquifer test and all residents of Old Coach Estates allow the City or City-approved consulting hydrogeologist timely access to their private wells to monitor groundwater levels in their wells, and their wells are not operated for the duration of the aquifer test and for any additional time as required by the City to assure the integrity of the aquifer test. Maderas submits an aquifer test report to the City that summarizes the set-up procedures and methods used during the aquifer test, includes all water levels and pumping data before, during, and after the pumping phase of the aquifer test, includes an evaluation of the influence of pumping Well 6 on water levels at non-pumping wells. The City approves the aquifer test report. August 15, 2017, Item# 4.2 Resolution No. P-13-28 Page 13 Upon satisfaction of the above, groundwater production at Maderas Well 6 may be permitted if the City Manager has determined that groundwater production at Well 6 does not significantly influence the water level at OCETW and private wells in the OCE residential community. Groundwater production at Maderas Well 6, when permitted, shall be monitored monthly during the peak irrigation season of April through October and shall be shut down for five (5) consecutive days each month immediately prior to collecting a static groundwater elevation (GWE) measurement. If the static groundwater level is below 178 feet bgs, then production from Maderas Well 6 shall be discontinued until the water level rises above 178 feet bgs. T. Maderas shall notify the City within five (5) working days of knowledge of the exceedance whenever the water level depth in either LSCTW or Maderas Well 6 exceeds the groundwater depth levels specified in these conditions of approval. Within 30-days of knowledge of the exceedance an interim report shall be submitted to the City detailing the water level depth exceedance and mitigation steps taken. Manual monitoring conducted per the protocols specified in these conditions of approval of the well with an exceedance will be increased to weekly, and production decreased or suspended in wells hydrogeologically related to the exceedance. U. Maderas shall design and construct a water system for the transportation of reclaimed water throughout the project in accordance with Poway's Master Plan. Unless extended by the City Manager, said construction shall be complete within six months of Maderas' receipt of a written notice of the availability of recycled water. V. Maderas shall use reclaimed water to irrigate the golf course as soon as it becomes available to the site to the full extent that such water is available, on a first priority basis before raw water, groundwater, or domestic water is used to irrigate the golf course, unless and only to the extent that the City Council in its sole discretion expressly allows the use of raw or groundwater for such irrigation. Prior to the use of reclaimed or raw water to irrigate the golf course, plans for onsite landscape irrigation of the golf course, club house, and parking lot landscaping shall be provided to the City. Said plans shall be submitted to the County of San Diego Department of Environmental Health. The applicant will be responsible for the fees in effect at that time for work by the County of San Diego Department of Environmental Health. W. Maderas shall fund all costs for a City-hired consulting hydrogeologist to assist the City in ensuring compliance with the conditions of approval in this CUP for the duration of the CUP. Within 30 days of this approval, Maderas shall submit the initial $3,000 deposit to cover these costs. After the initial deposit, additional funds to replenish the deposit shall be submitted as needed upon request by the City. Maderas shall also fund all costs for a City-hired consulting biologist in the 23 of 36 August 15, 2017, Item #4.2 Resolution No. P-13-28 Page 14 event the City determines biological consulting services are necessary pursuant to the requirements of this CUP. PASSED, ADOPTED and APPROVED by the City Council of the City of Poway, State of California, this 19th day of November 2013. µ~41- Don Higginson, Mayor ATTEST: She11a R. Cobian, City Clerk 24 of 36 August 15, 2017, Item #4.2 STATE OF CALIFORNIA ) ) ss COUNTY OF SAN DIEGO ) Resolution No. P-13-28 Page 15 I, Sheila R. Cobian, City Clerk of the City of Poway, do hereby certify, under the penalty of perjury, that the foregoing Resolution No. P-13-28, was duly adopted by the City Council at a meeting of said City Council held on the 19th day of November 2013, and that it was so adopted by the following vote: AYES: CUNNINGHAM, MULLIN, HIGGINSON NOES: VAUS,GROSCH ABSENT: NONE DISQUALIFIED: NONE 25 of 36 Sheila R. Cobian, City Clerk City of Poway August 15, 2017, Item #4.2 DAVID BARKIN 18355 SYCAMORE CREEK RD. ESCONDIDO, CA. 92025 7-21-17 Dear Mayor and City Council Members: THE ISSUE: On the agenda scheduled for August 15, 2017, is the matter between the Barkins, resident of Lower Sycamore Creek Area ( herinafter "LSC"), and Maderas Golf Course, (hereinafter "Maderas"), regarding the issue of Maderas's obligation and method to provide adequate water to LSC. Specifically, the issue at hand for the City Council to resolve is for the City to approve the "method" of providing water to the Barkin's residence and the need for Maderas to reimburse the Barkins for the cost of implementing that method. BACKGROUND: In the latter part of 1999 or early part of 2000, Maderas constructed it's golf course. In doing so, they filled their water features and irrigated their fairways and greens with underground water from its wells, taking out approximately one million gallons of water a day. In short order, the massive use of underground water by Maderas lowered the water table for the entire LSC and eliminated the functional use of al wells used by the residents of LSC. The matter came before City Council of Poway. Hydrological testing by Maderas was ordered by the City. It was discovered that Maderas well 4 and 5 directly impacted the LSC area. Based on Maderas's investigations and studies, the residence of LSC argued that wells 4 and 5 should not be 26 of 36 ATTACHMENT D August 15, 2017, Item# 4.2 utilized, not only because of the direct adverse impact to the LSC community, but also because it was combined with the drought which all of Southern California was experiencing. Maderas argued that it would cost them tens of thousands of dollars in water expense if they couldn't use all of their wells and thus it would be an economic burden if they were prevented from using wells 4 and 5. The City appreciated Maderas's dilemma and resolved matters by entering into an agreement with Maderas that Maderas could use all wells, including wells 4 and 5, but by doing so, Maderas would have to "guaranty" supplying to LSC adequate water for all their residential and non- residential use. The City Council provided for three (3) methods of alternatives for Maderas to accomplish this. The methods: (1) trucking in water; (2) deepening wells; (3) provide temporary above ground city water lines. The City emphasized that these terms were mandatory to provide safety, protection, and security for the residence of LSC, and would be honored and upheld at all times. To insure this, these provisions were reduced to writing and inserted into CUP 90-13m(2) in year 2000, and again in November 2013 under CUP 90-13m(5) which was recorded against Maderas's land within the document entitled "Covenant Regarding Real Property". CURRENT STATUS: All went reasonably well until the year 2015. About mid-year, the Barkin's water supply became sporadic. Upon inspection of our well, it was discovered that our well pump was clogged with dirt and had burned out. We advised Maderas. We believed the problem was due to a drop in the water level. Maderas argued it was due to the pump being old and a dysfunctional well system. To avoid a major dispute at this time we accepted Maderas's position, but cautioned Maderas that if we experience problems with water the following 27 of 36 August 15, 2017, Item #4.2 summer, Maderas would have to supply us with adequate water by drilling a deeper well, pursuant to the CUP. Thereafter, at the sole cost of the Barkins, we replaced our pump and upgraded our safety equipment to our well. We limped along until the rainy season started in the winter of 2015. As it turned out, May of 2016 (the following summer), we again had water issues. We again professionally inspected the well pump and system and all was performing correctly. However, the pump would constantly turn off because prime was lost. It became obvious that the lack of water was not due to our system, but due to the water table dropping and not recovering fast enough for our well to produce adequate water for our residential use, much less our non-residential use. It was now clear that this problem was started back in 2015 and continued into 2016, and had to be corrected. We immediately notified Maderas of the returned water issue and advised them of our need to start having water trucks deliver our water. We also told them that water deliveries were fine for short term periods, but this problem was long term and it was imperative that we dig a deeper well. Our well was the most shallow well in LSC at approximately 225ft. All the other wells in the area were at 375ft to 500ft. in depth. We asked Maderas to approve the method and cost of digging a deeper well. They asked for a cost bid which we supplied to them. They said they would meet and discuss this and get back to us. In the meantime we continued with the water truck deliveries. Maderas reimbursed us for the cost of the deliveries, but only months after we advanced the funds. I personally wrote multiple e-mails to Maderas encouraging them to quickly approve the well because the water deliveries were expensive and frequent. We had let our 28 of 36 August 15, 2017, Item ft. 4.2 landscaping die to cut down the cost of deliveries so Maderas could spend its money on the drilling of a deeper well. However, Maderas kept stalling and continued to stall until the winter rains came. As such, we were going into the next year without a permanent fix. We had a strong rainy season in 2016/2017 and we had adequate water during this period. Unfortunately, but predictable, as soon as the rain stopped in March, so did our water supply. In fact, our pump would not stay on for more than 30 seconds before it disengaged due to a lack of prime. By June 2017, we had no water from our well and we were completely dependent on water truck deliveries. The situation became severe and the problem became obvious. Maderas use of wells 4 and 5 for over 15 years all during severe drought conditions, dropped the water table to a point that the underground reserve was depleted that it couldn't replenish or recover sufficiently to provide us with adequate water. ISSUE# 1: Confirm Maderas obligation to reimburse the Barkins for water truck deliveries and reimburse the Barkins for the cost of digging a deeper well. (a) WATER TRUCK REIMBURSEMENTS: Maderas to date has reimbursed us for water truck deliveries for the period of March, 2017 to May 4, 2017. However, they have failed to reimburse us for the last invoice we sent them, which was for the amount of $3,710. We currently have another invoice which will be going out to Maderas for the amount of $3,150. The total amount of water truck deliveries unreimbursed is $6,860. No further deliveries are needed at this time because of the new deepened well which was recently dug and installed (see below). 29 of 36 August 15, 2017, Item# 4-2 (BJ NEW WELL: As good fortune would have it, there was an opportunity that came up to have a deeper well dug. What normally takes 3-6 months to get on a driller's schedule, we were called by Acme Drilling Division telling us there was a gap in his schedule and he could start drilling immediately instead of waiting his normal 6 months. We had to take advantage of this opportunity or we would be waiting until next year to have the well dug. Our truck deliveries were increasing, the weather getting hotter, and the expense escalating. We had to stop the bleeding. Water truck deliveries to supply all of our residential and non-residential needs had become inefficient, ineffective and impractical. It simply was not economically feasible to continue being completely dependent on water deliveries when digging a deeper well was available and overall much cheaper. At this time, a deeper well has been dug and all electric lines, pump and related equipment has been installed. We had scheduled the depth to be 500ft, but found more than adequate water for our residential and non-residential needs at 355ft. We stopped at that level. The cost of deepening the well was $10,988.60 for the drilling and $5,584.57 fo( Hydro-Tech to install the plumbing and pump, etc. The total cost of the new and deepened well was $16,573.17. Because the depth of the well was not as deep as estimated, the cost was less expensive than what was originally bid. Based on the above, and in compliance of CUP 90-13m(2) and CUP 90- 13m(S), contained in Resolution No. P-13-28 and recorded November 21, 2013 in Convenient Regarding Real Property Doc.# 2013-0686897, we request the City of Poway to have Maderas Golf Course satisfy its written and agreed upon obligation to reimburse the Barkins for the following: 30 of 36 August 15, 2017, Item #4.2 (1). Water Truck deliveries in the amount of: (2). Digging of a deeper well in the amount of: (3. Total reimbursements for deliveries and well: $6,860; $16,573.17. $23,433.17 Thank you for your consideration in this matter and I look forward to further discussing this at the August 15, 2017 City Council meeting. Sincerely, David Barkin 31 of 36 August 15, 2017, Item #4.2 SUNROAD ENTERPRISES May 26, 2017 By email Bob Manis Director, Development Services City of Poway 13325 Civic Center Drive Poway, CA 92064 Re: Mitigation for Use of Maderas Wells Dear Bob: 4445 Eostgate Mall Suite 400 San Diego, California 92111 (858) 3628500 fax: (619) 362-8448 You have asked that we provide information to support our assertion that Maderas's current groundwater use is not impacting the wells of the Lower Sycamore Creek residents. We have enclosed the necessary documentation, as well as a more detailed explanation of our position discussed below. In 1999, before the current Conditional Use Permit that regulates Maderas's groundwater was granted, two of the residents of Lower Sycamore Creek (LSC) experienced a lack of water due to nonfunctioning wells. City staff began reviewing the situation and Maderas was informed that a condition of its tentative map-performing a hydrology study-required completion prior to continued use of the Maderas wells. City Council directed staff to work with Maderas and the LSC residents to resolve the residents' water needs. Prior to completion of the hydrology study, Maderas paid more than $60,000 either to deepen the LSC residents' wells or to drill new wells for them. A summary of those costs is attached. In 2000, Maderas submitted a hydrology study dated July 28, 2000. As part of the study, the engineers performed a pump test. The pump test demonstrated a hydrological connection between Maderas Well 4 and the Lower Sycamore Creek residents' wells. The study is attached. Another pump test was performed in 2010 on Wells 8, 9 & 10, which did not demostrate a hydrological connection between those wells and the Lower Sycamore Creek Test Well (LSCTW). The 2010 report re- confirmed that Well 4 is the only well that has been demonstrated to impact the water level in the LSCTW. The 2010 report further assumed that because Well 5 was in the same lineament as Well 4, then pumping at Well 5 may also impact the LSCTW. (The water level at the LSCTW is used as evidence of the groundwater level of the LCS residents' wells. If the water level falls below 100 feet, Maderas is prohibited from pumping from Wells 4 and 5). The report recommended that "Based on nine years of data, there is no value in restricting pumping of Maderas Wells #1 through #3 and #6 through #10 when the LSCTW trigger depth is exceed." The 2010 Report is attached. The current CUP recognizes that Wells 4 & 5 are the only wells that impact the LSCTW, and thus the LSC residents, by requiring Maderas to discontinue use of the western well zone-Wells 4 & 5-if the water 32 of 36 ATTACHMENT E August 15, 2017, Item #4.2 level at the LSCTW exceeds 100 feet below ground surface. In 2015, Maderas closed and capped Wells 4 & 5. They have not been used since then, and likely will remain closed permanently. In 2016, Mr. Barkin contacted Maderas regarding his insufficient water supply. Maderas paid $1,320 to Mr. Barkin to have additional water delivered to his residence. Mr. Barkin is still experiencing an insufficient water supply. Because Wells 4 & 5 have been capped, however, Maderas's groundwater use cannot be impacting Mr. Barkin's use. If Maderas's use is not impacting Mr. Barkin's use, the City Council cannot require mitigation from Maderas. Courts require a nexus between the impact caused by development and the action the government requires the developer to take in order to mitigate the impact. Nol/an v. Callifarnia Coastal Comm'n (1987) 483 U.S. 825 [97 L.Ed.2d 677, 107 S.ct. 3141). Under takings jurisprudence, no difference exists between designating land as mitigation or requiring a fee as mitigation. Ehrlich v. City of Culver City et al. (1996) 12 Cal.4th 854. There is no evidence of a nexus between Maderas's groundwater use and the insufficient water supply at Mr. Barkin's well. Despite condition M of the CUP, the City cannot impose any fee or other mitigation on Maderas due to this lack of nexus. Please let me know if you have any questions regarding the enclosed information. Sic~~ An rea Contreras Rosati Attachments 33 of 36 August 15, 2017, Item #4.2 .., .IS, 0 -.., en l> C: IC C: "' r+ .... 01 "" 0 .... ...... co 3 :it ~ "" NAME SARKIN DEBOLT JPA MOGAVERO TAMAYO TOTAL SYCAMORE CREEK ROAD WELL COST SUMMARY INITIAL SECOND NEW APPROVED APPROVED PAYMENT PAYMENT REQUESTS REQUEST TOTALS $5,900.00 -$8,941.43 $8,941.43 $14,841.43 $5,000.00 $4,610.00 $19,727.14 $4,831.84 $14,441.84 $5,000.00 $4,365.00 $5,499.51 $5,499.51 $14,864.51 $5,000.00 $2,772.50 $1,244.61 $1,244.61 $9,017.11 $5,000.00 $3,215.00 --$8,215.00 $25,900.00 $14,962.50 $35,412.69 $20,517.39 $61,379.89 Hydraulic Study of the Sycamore Creek Sub-basin (July 2000) (To view the document, use the following hyperlink or cut and paste into an internet browser) http://ca-poway .civicplus .com/DocumentCenter/HomeNiew/4649 35 of 36 ATTACHMENT F August 15, 2017, Item# 4.2 Revised Hydrogeological Assessment Report (July 2010) (To view the document, use the following hyperlink or cut and paste into an internet browser) http ://ca -poway. civicplus . com/Docu mentCenter/HomeNiew/4650 36 of 36 ATTACHMENT G August 15, 2017, Item# 4.2 City of Poway COUNCIL AGENDA REPORT APPROVED D APPROVED AS AMENDED 0 (SEE MINUTES) DENIED REMOVED D D CONTINUED ____ _ DATE: TO: FROM: CONTACT: SUBJECT: Summary: RESOLUTION NO. August 15, 2017 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Service~ Robert Manis, Director of Development Services (858) 668-4601 or bmanis@poway.org Peter Moote , Acting Director of Finance (858) 668-4414 or pmoote@poway.org Robin Bettin, Director of Community Services (858) 668-4585 or rbettin@poway .org Mickey Cafagna Community Center Design Options This item pertains to a new floorplan for the Mickey Cafagna Commun ity Center building. The previous floorplan, approved by the City Council in January 2016 , proved to be too expensive to construct. Staff has developed three new floo rplans, ranging in size and cost that is more aligned with the desired budget goals for the project. If the City Council chooses one of the three floorplans, staff will move forward with getting a more precise construction cost estimate before final building plans are prepared. Recommended Action: It is recommended that the City Council select one of three floorplans for the Mickey Cafagna Community Center building and direct staff to: 1) obtain a professional construction cost estimate ; and 2) hire a consultant to prepare construction documents . Discussion: Planning efforts to renovate Community Park began in 2006. In 2009 , the City hired RJM Design Group to develop a master plan for the future redevelopment of Community Park, but later revised their contract to focus only on the community center building, which was to house both a new community center and the senior center . In January 2012, all work on the building was put on hold as a result of the dissolution of the Poway Redevelopment Agency and funding for the project. In December 2013, work resumed on the schematic design of the Mickey Cafagna Community Center building. The City Council held two workshops and in September 2015, approved a schematic design for the building. The bu ild ing was 36 ,000 square feet with an estimated total cost of just under $21 million. The City issued a Request fo r Proposal (RFP) for the preparation of the final construction documents and received eight proposals. Before the final selection of a consultant was made , the City was approached 1 of 14 August 15, 2017, Item #5.1 Cafagna Center Design Options August 15, 2017 Page 2 by the YMCA, which expressed interest in collaborating on a joint facility. The City Council, concerned about the cost of the facility, explored the option of partnering with the YMCA to build a joint facility at a much lower cost. After collaboration proved to be problematic, negotiations with the YMCA were terminated and staff began preliminary design work on a smaller community center building. Building Designs The Mickey Cafagna Community Center building will replace three existing buildings: the Auditorium, Senior Center, and a small park staff office building. These buildings total 26, 156 square feet. The layout of the existing buildings is shown in Attachment A. Staff has developed three floorplans at varying sizes and price points: • 16,598 square feet $10 million (Attachment B) • 18,450 square feet $11 million (Attachment C) • 22,220 square feet $13 million (Attachment D) All three floorplans are comprised of three separate buildings (blocks) connected by exterior covered corridors. This type of building design allows for less expensive tilt-up construction and reduces interior conditioned space (thereby reducing cost). The main entrance and lobby are in the office block. This office block, housing office space for both park staff and the senior center, is the same on all three floorplans. The other two blocks (meeting room and classroom) are different in each of the three floorplans. Generally, the meeting block in the two smaller floorplans contains only one large meeting room, which also results in the elimination of one set of bathrooms due to the lower occupancy. The larger floorplan has two large meeting rooms, similar to the existing buildings which contain the auditorium and a large meeting room in the senior center building. Another cost-saving measure that differs from the original schematic design is that the proposed community center building would be built on the same site as the existing three buildings. There will be no significant landscape improvements or parking lot reconfiguration. Also, the proposed community center would not be attached to the aquatic center building. The kitchen in all three floorplans is designed as a catering kitchen, which is smaller and does not contain all the appliances of a standard kitchen. However, the Senior Center has acquired commercial appliances in their existing kitchen with grant funding and these could be used in any of the three floorplans. The exterior elevations of the proposed community center building are a mission style similar to other public buildings in the vicinity, such as City Hall, the library, and the sheriff's station (Attachment E). The separation of the blocks within the facility creates courtyards that can serve as exterior usable space. Cost Estimates The cost estimates for the three options include construction document preparation, construction, and project management. The estimates are based on the costs provided in the proposals submitted for the original 36,000 square-foot schematic design. Once a 2 of 14 August 15, 2017, Item #5.1 Cafagna Center Design Options August 15, 2017 Page 3 design is chosen, it is recommended that the City contract for a professional estimate so the project budget can be as accurate as possible. The City Council has already appropriated funds for construction document preparation. The appropriation will be more than what will be needed for any of the three proposed community center options since it was based on a larger, more expensive building. A small amount of these funds could be used for hiring a professional estimator. Ad Hoc Committee In March 2013, the City Council formed an Ad Hoc committee to work with staff as the construction documents were prepared to consider cost-saving measures and value engineering. The committee was involved with the RFP, but has not been active until recently, after the three floorplans were prepared. The Ad Hoc committee reviewed the three floorplans and the materials and finishes envisioned for the final product. They were very happy with the progress made. They also discussed the functions of the community center and had some concerns about the smaller floorplan being able to meet the needs of the community. The committee also agreed that a professional estimate would be beneficial. Community Center Operations While the total square footage of the existing facilities is larger than any of the three proposed floorplans, the two larger floorplans can work because the layout is more functional. The smallest floorplan is very small and both staff and the Ad Hoc committee are concerned that it lacks functionality. Attachment F provides a summary of the operations at Community Park for fiscal year 15/16. Attachment G provides an operational comparison of the existing facility with each of the three proposed floorplans. It also describes the operational changes that would result. In summary, the 22,220 square-foot floorplan provides space for continuation of most existing programs and services in a more efficient manner. In particular, it allows for the senior bingo program and community use at the same time. The 18,450 square-foot plan would require a number of operational changes for the senior operations, the Community Services Department and public use of the facility. As stated above, Attachment G helps to describe the potential operational changes. Senior Center The Senior Center currently has designated/exclusive use space within the Weingart Building at Community Park. The new community center building will be a multi- generational facility with mostly shared spaces. The Senior Center would share a lobby in the office block, but would have designated office space on one side of the building with Community Park staff occupying the other half. Staff met with the Executive Director of the Senior Center to discuss the proposed building design. Some of the Executive Director's concerns are as follows: • Lack of private office space (the proposal calls for mostly open cubicles) • Distance between the senior space and the other rooms • Storage for user groups of the classrooms • Sufficient space for bingo in the multi-purpose room 3 of 14 August 15, 2017, Item #5.1 Cafagna Center Design Options August 15, 2017 Page 4 • Catering kitchen: on-site food preparation for nutrition program is more economical • No laundry facilities or dishwasher Senior Center Transition Assistance The Senior Center also has concerns about their operations during construction of the new community center building. Over the years, Staff has discussed various ideas with the Executive Director for continuing operations of the Senior Center during construction, but no specific plan or financial commitment was made. Considering the City's current five-year fiscal forecast and the project's construction costs and the potential cost to rent a similarly-sized space for the Senior Center, it's likely the City cannot provide financial assistance for relocation during the construction. However, staff support in finding potential locations and options will be provided. Additionally, the Council could consider providing the Senior Center Corporation with access to the funds in the Senior Center trust account to help them with the financial costs of temporarily relocating. Funding The City Council initially appropriated $1.8 million for preparation of the construction documents. Because the new community center building will be smaller than the original and does not involve much site work, it is anticipated that the construction documents will cost much less. Funding for construction was added in June 2016 as part of Council adoption of the 2015- 17 biennium budget and Capital Improvement Program, resulting in a total current project budget of $9.8 million. This amount would basically cover the cost of the smallest building. If the City Council chooses to pursue one of the larger buildings, options for financing would be considered by Council when a more detailed construction estimate of the selected floorplan is obtained. Next Steps If the City Council selects a floorplan, staff will make refinements and work with the Ad Hoc Committee on details regarding materials and finishes. An RFP will then be issued and the City will hire a professional estimator to get an accurate cost estimate. The schematic floorplans and details will then be provided to the top three firms from the September 2016 RFP so they may revise their proposals based on the new, smaller building size. After the proposals are received, staff will evaluate them and resume the selection process to award a contract for the preparation of the construction documents. The construction documents should take about nine months to prepare. Once complete, the plans will be submitted for building permits and then bid documents will be prepared for the selection of a contractor. Construction should begin about four months after the completion of the construction documents. Environmental Review: The selection of a floorplan is not subject to CEQA review. An environmental assessment pursuant to CEQA will be completed prior to funding appropriation and award of contract for the construction. 4 of 14 August 15, 2017, Item #5.1 Cafagna Center Design Options August 15, 2017 Page 5 Fiscal Impact: No additional funds are requested at this time. Public Notification: None. Attachments : A. Existing Facilities at Community Park B. 16 ,598 square-foot Floorplan C. 18,450 square-foot Floorplan D . 22,220 square-foot Floorplan E . Exterior Elevations F. Community Park Operations G. Community Center Operational Comparison Rev iewed /Ap proved By: Wendy Kaserm an Assis tant C it y Ma nager 5 of 14 Re viewed By : Mo rgan Foley City Attorney App roved By: ~01itL Tin a M. White C ity Manager August 15, 2017, Item #5.1 )> ~ ~ )> ("') ::I: s m z ~ )> ..... (I) 3 :it <.n -Ji. ---~-~ --~--------~---,----~------·--- )> C co C u, .+ .... (11 N 0 .... $10 MILLION 16,598 SF / .. j i / I / i / / / \/ ' / / / r-·-, .. ./ / i i / ·-...... . ..J. / ·---.. !.__ / ) i / / ( / / ---·-··------------------------- 00 -.... .... S' 3 :.... 88 $11MILLI0N 18,450 SF / ·,J ,I i ,I i i ,I i / ,I i i i / , / / / / / / / / / / i /-1., ' · ...... ·, ·, ·-...... ·, ' ·, ·, ·, ", ,, ·, ·, ·, ·, ·, ·,,. N 0 ..... :-i $13MILLI0N 22,220 SF / / / i / i i ('-j__ / ----l'-... __ -.....J./ / / I / / i /-~-r / / I / i / / I / ........ ..... .,,--.,,,,,.., ' ... ..... 0 0 -..... .i::,. ~ ~ 0 :::c: s: m z -I m :i> C: cc C: "' -..... u, I\) 0 ..... ...... ;::. Cl) 3 =1:1: u, ..... OFFICE ELEVATIONS =-· ... b " ELEVATIONl i + ..... ~ 4~i-~:_:-...d, ~ rr:;:11111111:a ! =•• ELEVATION2 i i I~ @ 1ffl1 " J ELEVATION3 ..... ..... 0 -..... .I>, )> C: «:! C: (/1 -..... (J1 N 0 ..... --1 ..... ELEVATION2 CLASSROOM ELEVATIONS PUILICWCRI<& W<>AKAA ... -· ti''l''~'; ELEVATIONl ! i i i ----= i ,--'-'~ '/ '-J'---"..,..----'-----V V .. MU ELEVATION3 ...... t.l 0 -...... .... E~~1DDD I uJBJ )> C: cg C: rn ... ...... _en t.l 0 ...... :,I ELEVATION! CD MEETING ROOM ELEVATIONS C'lii!U!il''~ dbJd IHHHH:=l ~ ELEVATION3 ELEVATION2 Community Park Operations Contract Classes & Camps: Private & Non-Profit Rentals: Programming based on interest, evaluat ions, and Community gathering spac es are ava ilable for participant feedback with a focus on recreation, meetings, non-profits, fundraising, and private arts, le isure, and so mething for a ll ages, interests, ce lebrations . Annual revenue tota led $60,895 fo r and abilities. indoor spaces. • FY 15-16, Community Park hosted 250 high Nonprofit Use FY 15-16 quality contract classes and camps. Rentals 420 0 Served 2,002 participants • 65% r es idents Attendees 11 ,54 8 • 35% non-res idents Resident Perm it-Holder s 99% Public Rentals FY 15-16 Rentals 69 Attendees 10,365 Resident Permit -H o lders 88% Youth, Teen, & Family Programs: Expenses & Revenue: Staff facilitate r ec reational programming and Community Park Division has a cost recove r y of 60%. provide positive and e ngaging experiences. FY 15-16 Expenses FY 15-16 Event Attendance Personn el $324,422 Winter Fe stival (2-d ay ) 8,000 Op e ration & Maintenance $564,230 Movies in the Park (5) 2,6 00 Total $888,652 Teen Program Series (9 ) 560 FY 15-16 Revenues Kid's Night Out Se ri es (9) 518 Renta ls $60,895 In Th e Park Seri es (4) 800 Contract Classes & Camps $434,209 Tee n Vo lun tee r Pro gr am 189 (2,000 hrs) Rec rea tion Programs $15,699 No nres ident Pr og ram Fees $22,630 Total $533,433 Cost Recovery 60% *Fees for rentals/p rograms not adjust ed since 2007 Care & Shelter: During an e m erge ncy, Com munity Park i s the City 's designated Ca re & Shelter loca ti on. Poway Valley Senior Citizens Corporation: • 350 se nior center memberships 0 66% are Poway r esi d en t s • 125 voluntee r s • Services include : 0 hea lth and we lln ess act ivities 0 over 5,000 a nnua l mea ls se rved 0 so cializat ion 0 weekly bing o 0 profe ss iona l se rvi ces such as ta x preparation, AARP , an d e ducatio na l sessio ns • Re venue ge nerat ed th r o ugh vo lunteer-ope rat ed programs: bingo and eve nts 13 of 14 ATTACHMENT F August 15 , 2017, Item #5.1 )> -4 -4 )> (") :::c ~ m z -4 G) Cafagna Community Center Operational Comparison Chart Current Building: $13 Million Building: $11 Million Building: Square Footage: 26,156 sf Square Footage: 22,220 sf Square Footage: 18,450 sf Facilities: Facilities: Facilities: • 2 large community-use spaces • 2 large community-use spaces • 1 large community-use space • 6 multi-use spaces • 6 multi-use spaces • 5 m ulti-use spaces • Senior Lounge • Lounge • Lounge Operational Model: Operational Model: Operational Model: Exel usive-use spaces Shared-use spaces Shared-use spaces Operational Changes: Operational Changes : Operational Changes: • None • Possible Senior Center nutrition • Possible Senior Center nutrition program adjustments program adjustments • Collaborate with Senior Center *ELIM INATES 1 multi-use space to schedule facilities efficiently to maximize usage and revenue *REDUC ES Space For: • Meetings and non-profit rentals • Current-level of contract classes and camps • Current-level of Senior Center daytime activities *ELIMINATES 1 large commun ity- use space: • Weekday nutrition program and Senior Cen ter daytime activities or bingo • Weekend community renta l s or bingo *reductions/eliminations result in reve nue loss for City and Senior Center $10 Million Building: Square Footage: 16,598 sf Facilities: • 1 large community-use space • 3 multi-use spaces • Lounge Operational Model: Exclus ive-use spaces: • Community vs Senior Center Operational Changes: • Possible Senior Center nutrition program adjustments *ELIMINATES 3 multi-use spaces *ELIMINATES Space For: • Daytime contract classes and camps and/or Senior Center daytime activities • Senior Center tax services • Nighttime contract classes and/or space for meetings and non-p ro fit rentals • Kid's Night Out Series • Teen Program Series *ELIMINATES 1 large community- use space: • W eekday nutrition program and Senior Center daytime activities or bingo • Weekend community rentals or bingo Item 8.1 Closed Session: Conference with Labor Negotiators - Government Code Section §54957.6 City Designated Negotiators: Tina White, City Manager Wendy Kaserman, Assistant City Manager Jodene Dunphy, Human Resources/Risk Management Director Employee Organizations: Poway Firefighters Association