Off Docket - Relocation Services for the Redevelopment_ GE DA REPORT IF p�
CITY OF POWAY
OFF D 0 C K E T
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ZOO: Chairman and Members of the Redevelopmmt Agency
FROM: James L. Bowersox, Executive Dir
DATE: June 26, 1986
SUBJECT% Relocation Services for the Redevelopments
EASED
The Redevelopment Plan for the Paguay Project Area, prepared in accordance with
applicable, State law, requires that the Agency provide relocation assistance
where businesses or residences are acquired in the course of Redevelopment
Agency activities. The Poway Redevelopment Agency has adopted the guidelines
established by the State Department of Rousing and Camtunity Development as
those of the. Agency. Because of the infrequent need for relocation services and
the highly technical nature of such an activity,. it is most appropriate to use
specialized consulting services for this activity.
FMINGS
Among those projects currently under design is the-ektension of Midland Road
frau Poway road southerly across Poway Creek..- This project will require the
relocation of 5 mobile home spaces within Haley's Trailer Ranch. In order to
properly undertake this and future relocation activities, staff, with the
assistance of Agency Consultant Milt Farren, requested a proposal from Pacific
Relocations Consultants. Attached for your review is a proposed agreement with
Pacific Relocation Consultants for relocation services.
R�ON %DN -
I' .
It is recamiended that the Redevelopment Agency g cy authorize the Executive Director
to sign an agreement with Pacific Relocation Consultants upon final review and
approval as to the form by the City/Agency Attorney.
JLB:cb:
Attachments:
ACTION: 6-26-86: Authorized executive director to sign agreement following review
and approval of City Attorney. �.
Marjor a K. Wahlsten, City Clerk
JUN 2 6 1986 !TEN! O FF ` 0 0,"/
AGREEMENT
(Relocation Services)
THIS AGR, entered into this --day of ,
1986 , by and between. the Poway Redevelopment Agency, City of Poway`; a public
entity, hereinafter called "AGENCY" and Stadler, Shober and Cline, Inc., a
California corporation dba Pacific Relocation Consultairits, hereinafter called
1(n11`RA=R", for certain services as outlined herein in connection- with the
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administration of a Relocation Assistance Program.
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RECITALS
WMEREAS Agency is required by law to provide Relocation Assistance and
payments to persons whose real property is acquired for public purposes; and
WHEREAS, Contractor is engaged in the supervision and administration of
programs for providing relocation assistance services; and
WHEREAS.. Contractor represents that he has that degree of specialized e)Ter-
tise contemplated within California Government Code, Section 37103, to practice
and perform relocation services as herein contemplated; and
MEREAS'the Agency requires said specialized services to perform the relo-
cation assistance activities herein contemplated, thereby exempting this
Agreement from bid requirements; and
W!HEREAS', no official or employee of the Agency has a financial interest in
the subject matter of this agreement contemplated within the provisions of
California Government Code, Section 1090.1092; and
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WHF1RFAS, the parties hereto intend to set forth all their rights, duties,
obligations and liabilities with respect to the services contemplated to be per-
formed by Contractor thereunder.
NOW, THEREFORE, for and in consideration of the mutual pranises of the par-
ties, and other good and sufficient consideratiion, the parties agree to the
r following terms, conditions and covenants:
1. Contractor agrees to supervise and administer programs for providing
Relocation Assistance for the Agency and shall act as the represen-
tative of Agency in connection with the investigation, adjustment, pro-
cessings, supervision and resolution of claims for Relocation Assistance
payments by persons whose property is acquired by the Agency for public
purposes. Contractor further agrees to pay any and all fees and licen-
ses due and owing the City of Poway.
Specifically, Contractor agrees, as to those projects occuring within
the term of the Agreement, to provide the following services more par-
ticularly set forth hereinafter as they may be required:
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a. Development of policies and procedures for relocation;
b.
Surveying and evaluating needs of persons and businesses within
Agency project areas; -
C. Surveying resources within the community;
g d. Establishing budgets for the preparation of required relocation
plans
e. Counseling and advising displacees on relocation sites; and
f. Seeking citizen cooperation and support for relocation programs.
2.
Agency agrees to provide during the term of this Agreement, services of
- a continuing and ongoing nature designed to aid and facilitate the per-
formance of services by Contractor as set forth hereinafter:
a. Provide full and timely information to Contractor as to public
projects wherein real. Property is proposed to be a
l� Y p L� squired and the
owners thereof are, or may be entitled to the relocation
assistance services to be provided by the Contractor.
b. Assist Contractor, its agents and mployees in arranging for
interviews with Agency employees or agents involved in the
acquisition of real property for public projects.
c. 2+o the greatest extent possible, assist Contractor in the investi-
gation and processing of relocation assistance claims by making
available to Contractorraisal reports.. sports, wand use information
and any other .information useful for the analysis of claims.
d. Guarantee access to, and make all provisions for the Contractor,
its agents or employees, to enter upon public or private lands as
f required to perform the services under this Agreement.
e. Provide for timelyreview and
approval of Contractor's proposed.
relocation assistance
payments to dsplacees.
3.
Contractor shall be compensated for services rendered under. this
Agreement in accordance with the followng schedule:
Corporate Officer $55.00/Per Your
Relocation Specialist $40.00/Per Hour
Secretarial/Clerical$17.00/Per try+
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4. Within five (5) days after the first of each calendar month, Contractor
shall submit a verified statement containing a breakdown of services
performed during the preceding month specifying the services performed
by dates and number of hours and by when the services were performed.
5. Contractor covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which would conflict in any
manner or degree with the performance of this Agreement. No person
having any such interest shall be employed by -or associated with
Contractor.
6. All of the reports, information, data, etc. prepared or assembled by
Contractor under this Agreement are confidential and Contractor agrees
that they shall, not be made available to any individual or organization
without prior written approval of the Agency.
7. This Agreement shall take effect immediately upon the date first above
written and shall continue in effect until cancelled by either party as
hereinafter provided
8. Contrator shall comply with all applicable State and Federal laws and
Agency's ordinances and Agency's Citiy's policies in performing the rj
services contemplated herein.
9. The 'services herein contracted for are personal as to Contractor and
shall not be delegated to any other person, firm or entity without the
written consent of Agency, it being understood that Contractor may
employ other parties and personnel for some services; (e.g., fixtures
and equipment appraiser) as long as performed at or under the direct
supervision of Contractor and with Agency's prior consent.
10._ This Agreement may be cancelled: by either party giving to the other, in
writing, thirty (30) days notice of its intention to cancel this
Agreement,
+ 11. Contractor recognizes that Agency retains the sole and exclusive right
to determine the eligibility of displacees for relocation assistance,
or the amount of payments to be made thereunder on an individual case-
by-case basis Accordingly, Contractor shall not be held liable for
Agency's exercise of said right in accepting, rejecting or otherwise
modifying Contractor's proposals and recammendations.
12'. It is further understood and agreed that Contractor is, and shall be,
acting at all times as an independent contractor herein, and not as an
employee of the City or Agency.
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13. Any and all notices directed to Contractor frart Agency shall be