Item 17 - Administrative Action Taken
AGENDA REPORT SUMMARY
TO:
FROM:
Honorable Mayor and Members of the City Council
James L. Bowersox, City Man~
Paolo Romero, Management Assistant r. t
INITIATED BY:
DATE:
March 15, 2005
SUBJECT:
Approval of Report of Administrative Action Taken on City Council-Initiated and Public
Inquiry Items
ABSTRACT
A policy for the disposition of issues introduced during Public Oral Communications or under a City
Councilmember's agenda item has been established by the City Council. The City Council requests
staff to work directly with concerned citizens on issues and report the conclusions of those
discussions in a report for the consent calendar. This report covers the period of October 1, 2004
through December 31,2004.
ENVIRONMENTAL REVIEW
This report is not subject to CEQA review.
FISCAL IMPACT
None.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council receive and file this report.
ACTION
N.\Clty\share\agenda-sum.doc
7/1/03
1 of 14
March 15, 2005 Item # \ I
CITY OF POW A Y
AGENDA REPORT
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the City Council unless members of the Council, staff
or public request it to be removed from the Consent Calendar and discussed separately. If you wish to have this report pulled for discussion, please fiU out a slip indicating the
report number and give it to the City Clerk prior to the beginning of the City Council meeting.
TO:
FROM:
Honorable Mayor and Member~ o~ity Council
James L. Bowersox, City Mana~
Paolo Romero, Management Assistant 1fl.
INITIATED BY:
DATE:
March 15, 2005
SUBJECT:
Approval of Report of Administrative Action Taken on City Council-Initiated and
Public Inquiry Items
BACKGROUND
Resolution 86-135 (attached) outlines the policy for the disposition of issues introduced at Public
Oral Communications or under a City Council member's agenda item. The City Council requests
staff to work directly with concerned citizens on issues and report the conclusions of those
discussions in a report for the Consent Calendar.
FINDINGS
This report of administrative action covers the period of October 1, 2004 through December 31,
2004.
Date Name Topic Disposition
10/13/04 Rich Falda Update on City's Adopted Letter from
Unit - 151 LAR Battalion Mavor
11/16/04 R.W. Stavros PGSL 501 (c)(3) Status Letter from
City Attorney
11/17/04 Tom Scott Praised City - City Hall Letter from
Mavor
11/17/04 Barbara Lerma Praised City - City Hall Letter from
Mavor
11/17/04 Andy Patapow Thanked City for Letter from
Participation in "Red Mayor
Ribbon Week"
2 of 14
March 15,2005 Item #~
Administrative Remedy Report (Oct-Dec '04)
March 15, 2005
Page 2
11/17/04 Linda Thanked City for Letter from
Vanderveen Participation in "Character Mayor
Counts" Week
11/24/04 Joe St. Lucas Praised City Staff for Letter from
Addressing Code Mayor
Compliance Issues
12/14/04 Scott Higley Annual Holiday Greetings Letter from
to Citv Council Mavor
12/14/04 Tom Farley Annual Holiday Greetings Letter from
to City Council Mayor
12/21/04 Joe St. Lucas Request for Additional Letter from
Weekend Code Mayor
Enforcement
ENVIRONMENTAL REVIEW
This report is not subject to CEQA review.
FISCAL IMPACT
None.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council receive and file this report.
Attachments:
A.
B.
Resolution 86-135
Administrative Action Letters
3 of 14
March 15,2005 Item #---.Ll.-
~CN 00. 86-U5
A RESOWl'ICN CF ':tHE CITY COONCIL
CF ':tHE CITY OF POWAY, CALIFCi'I'UA,
ESTlIBLISHING mx:EOORAL RILES ro CCMPLY WITH
~ CXDE SECl'ICNS 54954.2 AND 54954.3
WHEREAS, except as provided therein, California Govermnent Code Sections
54954.2 and 54954.3, effe::tive January 1, 1987, establish limitations upon
discussing, and prohibit taking action upon itans of blsiness introduced at City
Camcil meetings rot not appearing on the agenda1 and
~, the City Council wishes to CCIIP1y with both the spirit and the
letter of said se::tions and to be as responsive to members of the pililic as
possible1 and
WBEREAS, the City Attorney has opine:i that, except as provided in said
sections, the City cooncil should neither discuss nor act upon off-aqenda items
initiated by staff or Camcilmembers1 and
WHERFAS, the city Attorney has opine:i that said sections do not prohibit
discussion of off-aqenda items introduce:i by the pililic provided that no action
is taken.
N:W, TIIEREFORE, 'lBE CI'IT COONCIL OF 'lBE CITY OF PCI'IAY, CALIFI::eIIA, OOES
HERE2Y ADOPr 'lBE FOI.I.CHING RILES OF ~ GO\1ERNING rrs MEETINGS CCJM;:NCING
JAWARY 1, 1987:
Section 1. Items of business not appearing on a City Council agenda and
introduce:i by a coonci1member or by staff shall be referred autaoatically and
without 8roJ discussion or action whatever by cooncil to the City Manager (1) for
action by the City Manager if the mtter is atininistrative in nature1 or (2) for
placenent upon a City cooncil agenda within four (4) weeks if the mtter
requires action by the Camcil. '!he city Manager shall report to the city
cooncil within four (4) weeks any administrative action taken. Nothing herein
shall prohibit or limit any Camcilmember fran announcing or introducing at a
meeting of the Camcil any mtter of ooncern to such cooncilmember.
Section 2. Items of business not appearing on a City cooncil agenda and
introduce:i by a member of the pililic my be discussed by the City Camcil, rot
no action shall be taken thereon. All such itans shall be referre:i autanati-
cally and without any action whatever to the City Manager (1) for action by the
City Manager if the mtter is administrative in nature1 or (2) for placenent
upon a city cooncil agenda within four (4) weeks if the mtter requires action
by the Camcil. The City Manager shall report to the City cooncil within four
(4) weeks' any administrative action taken.
PASSED ,
California,
1986.
AWJ:'~= AND APPR:J\IED, by the City Camcil of the City of l'cJiia.y,
at an adjourne:i regular maeting thereof this 11th day of Decanber,
ATl'FSl' :
E1/i;~
'Th ~~-6::
Marjor e ,K. Wahlsten, City Clerk
'-
4 of 14
March 15,2005 Item #~
,CC-!J"l-B/P/t!?!SN/ ~~~~/ F IL-f /C/ll(cl/
' ~ITY OF POWA'~'
MICKEY CAFAGNA, Mayor
DON HIGGINSON. Deputy Mayor
BOB EMERY, Councilmember
JAY GOLDBY. Councilmember
BETIY REXFORD, Councilmember
October 13, 2004
Richard M. Falda
Poway VFW Post 7907
12342 Old Pomerado Road
Poway, CA 92064
Dear Mr. Falda:
Thank you for attending the September 28, 2004, City Council meeting. We appreciated
your update of the supporting programs for the 1st Light Annored Reconnaissance (LAR)
Battalion.
The Council was pleased to hear of the return of 1st LAR, and we look forward to the
future opportunities of including members in City events and gatherings. As we gain
experience in the Adopt-A-Military Unit program, I have no doubt that the City and its
residents can provide continuous support to the adopted Unit. City staff is currently
reviewing the 2004 and 2005 Calendar of Events for possible inclusion of the I sl LAR,
and wilt work in conjunction with the Poway VFW prior to any decision. Should you
require any supporting material from staff or the Council, please contact Paolo Romero,
Management Assistant, at (858) 668-4506. With continued communication, we can lay
the foundation for a successful program, which supports the 1st LAR year-round.
Once again, thank you for speaking at the City Council meeting. The City of Po way truly
values its continued partnership with the Poway VFW Post 7907.
Sincerely,
h\~9C_
Mickey t:i[I;'J
Mayor
cc: Members ofthe City Council
James 1. Bowersox, City Manager
Penny Riley, Assistant City Manager
5 of 14
March 15,2005 Item #--Lt-
. .
~.i. . ,\:, I;G:~;....; ,\.~"':'
. .
MICKEY CAFAGNA, Mayor
OON HIGGINSON, Depury Mayor
BOB EMERY, Councilmember
JAY GOLDBY. Councilmember
BEITY REXFORD, Councilmember
CITY OF Po WAY
tU Jib (PM-{ Tlt$( 1:r<1<"{ c~
November 16, 2004
R.W. Stavros
13639 Jackrabbit Road
Poway, CA 92064
Re: Poway Girls Softball League 501 (c)(3) Status
Dear Mr. Stavros:
We are in receipt of your letter of November 9, 2004, regarding the tax-exempt status of
the Poway Girls Softball League. The tax-exempt status of the league would have no
impact on the bid process, inasmuch as any contributions to the City of equipment and
material are also deductible, if eligible.
Bids for the project were opened on November 2, 2004, and the City Council awarded
the contract on November 9. Thank you for your continued interest in this project.
cc: Members of the City Council
James L. Bowersox, City Manager
6 of 14
March 15, 2005 Item #--.l.:1-
J:D. '"
MICKEY CAFAGNA, Mayor
DON HIGGINSON, Depury Mayor
BOB EMERY, Councilmember
JAY GOLDBY. CounciImember
BETTY REXFORD, Councilmember
.; CC-/ :V.Y / fAR IKM(;,/~;~'T / F II E /c.-HfJOA/
. CITY OF !-JQWl1.Y
November 17, 2004
Tom Scott
13038 Creek Park Drive
Poway, CA 92064 .~ )
DearMr.sco~ ~
Thank you for attending the October 19, 2004, City Council meeting. We appreciated
your praise of the new City Hall Complex. As the City's center of operations, the City
Council was delighted to have members of the community attend the complex dedication
and participate in the public tour and open house. The consolidation of departments in
one central location now enables City staff to serve the public in an efficient manner
using state-of-the-art equipment.
All this would not have been possible without the outstanding support of the Park Creek
Homeowner's Association. We were pleased to work in conjunction with the HOA in
reducing associated neighborhood impacts during construction and in completing needed
improvements to our shared fence.
Once again, thank: you for speaking at the City Council meeting. The "City in the
Country" commends your continued involvement in the community.
Sincerely,
~,y
Mickey ca~
Mayor ~
cc: Members ofthe City Council
James L. Bowersox, City Manager
Penny Riley, Assistant City Manager
7 of 14
March 15, 20051tern #--D-
.' .-
~' '*' b...~t.:>;"~ni(1)\;.;...~~,;"c)L~~
.'~ ..; -,-.'i,"", ,
MICKEY CAFAGNA, Mayor
OON HIGGINSON, Depury Mayor
BOB EMERY. Councilmember
JAY GOLDBY, Councilmember
BETTY REXFORD, Councilmember
C G / Jl-fJ / fA P. / KMC-! ~;~'r if 11-[; /cHf(OA!
'CITY OF POW~Y
November 17, 2004
Barbara Lenna
12877 Carriage Road
Poway, CA 92064(6 V
' rr'
Dear Ms. Lenna:
Thank you for attending the October 19,2004, City Council meeting. We appreciated
your praise of the new City Hall Complex. As the City's center of operations, the City
Council was pleased to have members of the community attend the complex dedication
and participate in the public tour and open house. The consolidation of departments in
one central location now enables City staff to serve the public in an efficient manner
using state-of-the-art equipment. With its intended purpose of serving the community, the
public wilt soon have the opportunity to reserve the Council Chambers for meetings and
gatherings.
Once again, thank you for speaking at the City Council meeting. The "City in the
Country" commends your continued involvement in the community.
~~~'~ )
Mickey Cafa' ~
Mayor U-
cc: Members of the City Council
James L. Bowersox, City Manager
Penny Riley, Assistant City Manager
8 of 14
March 15, 2005 Item #--1:L
~ v. - ",,'.,
' f"S"1 pi-tilt",,.. A...!I'::t~,1-aPol'D";~~~
,- '\-;~"";;'\'.-",."
,.r, ".,
fl.'."
MICKEY CAFAGNA, Mayor
OON HIGGINSON. Deputy Mayor
BOB EMERY, Coundlmember
JAY GOLDBY, Councilmember
BETTY REXFORD, Councilmember
C (,1 JL[) / fAR I 1\)/((,1 ~;~'T J F lL-E /c.H/'10Jt/
, CITY OF }lOWnY
November 17, 2004
Andy Patapow
13331 Carriage Road
Poway, CA 92064 r n
Dear Mr. Patapow: ~ 6
Thank you for attending the October 19, 2004, City Council meeting. We appreciated
your praise of the City's participation in Red Ribbon Week.
The City Council is dedicated to promoting the healthy lifestyle associated with a drug-
free community. Each year, the City of Po way provides red ribbons to City employees to
coincide with the distribution of ribbons to students, teachers, and administrators of the
Poway Unified School District. This year's phrase, "Respect Yourself...Don't Use
Drugs," is a reminder of the City's zero-tolerance policy against illegal substances.
Through our combined campaigns, the red ribbon has become a symbol of the
community effort necessary for drug prevention, and discouragement towards the abuse
of illegal and legal drugs.
Once again, thank you for speaking at the City Council meeting. In addition,
congratulations on your successful re-election to the Poway Unified School District
Board of Education. Your re-election is a testament to your hard work and dedication to
the community and its students.
Sincerely,
~.
Mayor
cc: Members of the City Council
James 1. Bowersox, City Manager
Penny Riley, Assistant City Manager
9 of 14
, .
March 15, 2005 Item # \1
. ~,;,-:
fI;\ 6'J~,);, ;;;!'(dIt~;.k,lJj_k'i_._c'
, '
0-,
. ~ '
, .
, .
MICKEY CAFAGNA, Mayor
DON HIGGINSON, Deputy Mayor
BOB EMERY. Councilmember
JAY GOLDBY, Councilmember
BETTY REXFORD, Councilmember
c C- / :fLY I flt{J..Il<..M("/~;~fT J f IL-E /c..Hf(O/V
CITY OF l-'OWrtY
November 17,2004
Linda Vanderveen
13571 Summit Circle ~ "-
Poway, CA 92064 .Q u
y\-
Dear Ms. Vanderveen:
Thank you for attending the October 19, 2004, City Council meeting. We appreciated
your praise of the City's participation in "Character Counts" Week.
Based on the City Council's commitment to providing the best possible education for the
youth of the Poway Unified School District, we were pleased to participate in "Character
Counts" Week and to recognize the importance of good character and citizenship for the
youth of our community. As the Aspen Declaration states, "Effective character education
is based on core ethical values, which fonn the foundation of democratic society." The
Six Pillars of Character - trustworthiness, respect, responsibility, fairness, caring, and
citizenship are values that represent our community and its young people. With the
promotion of character development and ethical behavior, today's youth can build a
future of hope, kindness, and opportunity for all.
Once again, thank you for speaking at the City Council meeting. In addition,
congratulations on your successful re-election to the Poway Unified School District
Board of Education. Your re-election is a testament to your hard work and dedication to
the community and its students.
t',tJ
Mickey ca~
Mayor D
cc: Members ofthe City Council
James 1. Bowersox, City Manager
Penny Riley, Assistant City Manager
10 of 14
March 15,2005 Item #-1:L
IJ>.. h'.:...~.. __ ;...': _. .t.d~u.;~u ';
, ,-':. ~
MICKEY CAFAGNA, Mayor
DON HIGGINSON, Deputy Mayor
BOB EMERY. Councilmember
JAY GOLDBY. Councilmember
BETIY REXFORD, Councilmember
CG-/JL-J}/rJtf/./K}/lG/'z;~'T / FII-F:/c.Hf(o/tl
(~ITY OF IJoWh.Y
November 24, 2004
Joe St. Lucas, President
Westgate Homeowner's Association
13033 Earlgate Court
Poway, CA 92064
Dear Mr. St. Lucas:
Thank you for attending the October 26,2004, City Council meeting. We appreciated
your recognition of City staff for their work in addressing neighborhood issues attributed
to the two adjacent car dealerships. Although these recent issues have been resolved,
staff will continue to monitor the activities of each dealership, and will work in
conjunction with them to ensure compliance of all applicable City codes. Should you
require further assiStance, please contact the City's Code Compliance Division, at (858)
668-4663.
Once again, thank you for speaking at the City Council meeting. Public participation is
truly the best way to ensure that the community's needs are met.
Sincerely,
cc: Members of the ity Council
James L. Bowersox, City Manager
Penny Riley, Assistant City Manager
Marc LeDrew, Code Compliance Officer
Diane Mann, Code Compliance Officer
11 of 14
l*' pririleN nn'R~'w~it.4~.iim'r
March 15,2005 Item #..J:L
. "':~. ,. ..., ..
~':~i,,. -
.,;:.,,,,.-...
MICKEY CAFAGNA, Mayor
OON HIGGINSON, Depury Mayor
BOB EMERY. Councilmember
JAY GOLDBY, Councilmember
BE1TY REXFORD, Councilmember
Cc'/JL{J/fAfJ.IK)/tG/~;'/T / F/L-E/e-HT<OIV
LITY OF Po WAr .
December 14,2004
Scott Higley
12749 Cobblestone Creek Road
Poway, CA 92064
Dear Scott:
Thank you for attending the December 8, 2004, City Council meeting. It is always a
pleasure to receive your holiday greetings, and we are pleased to know that the Christmas
tree has once again been decorated for the community's enjoyment. For many years now,
your labor oflove has symbolized Christmas and its true meaning. The lighted Christmas
tree has become a holiday tradition that the residents of Poway look forward to seeing
each year.
Once again, thank you for speaking at the City Council meeting. The "City in the
Country" appreciates your holiday gift to the community.
cc; Members ofthe City Council
James L. Bowersox, City Manager
Penny Riley, Assistant City Manager
'". 120f14
- ~,~dOte6~!J;iA~n"'~',"!;' >
/'. .' ~
March 15,2005 Item #----D-
1.-.' ~,
" ,~.". "m .,'
MICKEY CAFAGNA, Mayor
DON HIGGINSON. Deputy Mayor
BOB EMERY, Councilmember
JAY GOLDBY, Councilmember
BETIT REXFORD. Councilmember
Cc.-IJLfJ/t.ItRIK)/I.(.,/~;~'T J fll-Elc.-Hf(o/l/
CITY OF POWAr
December 14, 2004
Tom Farley
12601 Cobblestone Creek Road
Poway, CA 92064
Dear Mr. Farley:
Thank you for attending the December 8, 2004, City Council meeting. It is always a
pleasure to receive your holiday greetings, and we are pleased to know that the Christmas
tree has once again been decorated for the community's enjoyment. For many years now,
your labor of love has symbolized Christmas and its true meaning. The lighted Christmas
tree has become a holiday tradition that the residents of Poway look forward to seeing
each year.
Once again, thank you for speaking at the City Council meeting. The "City in the
Country" appreciates your holiday gift to the community.
tQG
Mickey ~a
Mayor
cc: Members of the City Council
James L. Bowersox, City Manager
Peuny Riley, Assistant City Manager
" . -~ .,. -, "j
. ;13 of 14
~ P"(;'f~ ....~f~h...;lt~;.:...;.;,;~~
,
,J..,.:._
March 15,2005 Item #--1:1-
,._'-.
"
~i.."
MICKEY CAFAGNA, Mayor
DON HIGGINSON. Deputy Mayor
BOB EMERY, Councilmember
JAY GOLDBY, Councilmember
BETrY REXFORD, Councilmember
i Cc,!JLJJ/f.ARIK.}/l("/~;~'T I FIL-fkHf(O/ll
~ITY OF PbWA)
December 21,2004
Joe St. Lucas
13033 Earlgate Co
Poway, CA 92064
1.-
Dear Mr. St. Lucas:
Thank you for attendi g the December 8, 2004, City Council meeting. We appreciated
your inquiry regarding the feasibility of additional weekend code compliance
enforcement.
In addition to the their standard weekly schedule, the City of Poway's Code Compliance
staff is on duty one weekend per month. The City is currently monitoring and evaluating
the SUccess of weekend code enforcement, and will consider potential modifications to
the overall schedule in the future. Despite the unpredictable workload for Code
Compliance,staff continues to investigate all code issues reported during off-periods
Once again, thank you for speaking at the City Council meeting. Public participation is
truly the best way to ensure that the public's needs are met.
Sincerely,
~~(
Mickey C~~
Mayor ~.
cc: Members ofthe City Council
James L. Bowersox, City Manager
Penny Riley, Assistant City Manager
Niall Fritz, Director of Development Services
Mark Sanchez, Director of Safety Services
Charlie Campe, Captain, Poway Sheriffs Department
Patti Brindle, City Planner
Marc LeDrew, Code Compliance Officer
Diane Mann, Code Compliance Officer
, ,'14 of 14
March 15, 2005 Item #-Ll-
.,,11..\ p'..(~~~,iW:~~t;~'~_