Item 10.1 - Award of Bid Poway Water Treatment Plant Filter Replacement
Distributed: May 6, 2005
AGENDA REPORT SUMMARY c,\'?i OF PO~<ir
SUPPLEMENTAL
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Mana
INITIATED BY: Jim Howell, Director of Public
DATE: May 10, 2005
SUBJECT: Award of Bid for the Poway Water Treatment Plant Filter Rehabilitation Project
Bid No. 05-015
ABSTRACT
The Lester J. Berglund Water Treatment Plant utilizes eight conventional filters as part of the
treatment process. In recent months, four of the eight filters have experienced reduced performance
as a result of filter under-drain blockages. Reduced filter performance could impact treated water
production during periods of high demand. An agreement was reached with the filter under-drain
manufacturer whereby they would provide gravel product and the City would "rehabilitate" the filters to
a gravel under-drain system. A Notice Inviting Bids was advertised for the Filter Rehabilitation Project,
and bids were opened on April 27, 2005. One bid was received in the amount of $89,617.71. Staff
recommends awarding the bid to ERS Industrial Services, Inc. The contract time for this project is 30
.- working days.
ENVIRONMENTAL REVIEW
This project is not subject to CEQA review.
FISCAL IMPACT
Sufficient funds are available in Account 510-0402-4120 to implement this project.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A copy of this report was mailed to ERS Industrial Services, Inc., the lowest responsible bidder.
RECOMMENDATION
It is recommended that the City Council award the bid for the Filter Rehabilitation Project to ERS
Industrial Services, Inc., and authorize the City Manager to execute the necessary documents.
ACTION
.-
M:\COUNCIL REPTS\AGEN5UM.05\Fllter Rehab_sum.doc
1of3 May 10, 2005 Item # 10.'
CITY OF POWAY
AGENDA REPORT
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the City Council unless members of
the Council, staff or public request it to be removed from the Consent Calendar and discussed separately. If you wish to have this report pulled for discussion,
please fill out a slip indicating the report number and give it to the City Clerk prior to the beginning of the City Council meeting.
SUPPLEMENTAL
TO: Honorable Mayor and Members of t e City Council
FROM: James L. Bowersox, City Man
INITIATED BY: Jim Howell, Director of Public Wo
Tom Howard, Utilities Manager
Robin Miller, Management Anal
DATE: May 10, 2004
SUBJECT: Award of Bid for the Poway Water Treatment Plant Filter
Rehabilitation Project, Bid No. 05-015
BACKGROUND
The Lester J. Berglund Water Treatment Plant (WTP) is a conventional filter treatment
plant capable of processing 24 million gallons a day of treated water. The WTP utilizes
eight conventional filters as part of the treatment process. In recent months, four of the
eight filters have experienced reduced performance as a result of filter under-drain
blockages. Reduced filter performance could impact treated water production during
periods of high demand. An agreement was reached with the filter under-drain
manufacturer whereby they would provide the gravel product and the City would contract to
"rehabilitate" the filters to a gravel under-drain system.
A Notice Inviting Bids was advertised for the Filter Rehabilitation Project. Additionally, three
bid packages were mailed out to prospective bidders. The preliminary engineer's estimate
for this project was $56,000 to $73,000.
FINDINGS
Bid opening was April 27, 2005, at 3:30 p.m. for the Filter Rehabilitation Project. One bid
was received from:
Bid
ComDanv Amount
ERS Industrial Services, Inc. $89,617.71
2of3 May 10,2005 Item # to.I
Award of Bid for the Poway Water Treatment Plant
Filter Rehabilitation Project
May 10, 2005
Page 2
The bid received exceeded the preliminary engineer's estimate by more than $15,000.
Staff spoke with ERS Industrial Services, who stated the strict job specifications required
by the filter under-drain manufacturer resulted in increased labor costs. This job requires
constructing the filters per the manufacturers recommendations, which involves additional
grout work and filter backwashes to meet the specifications.
Staff has determined the bidder to be responsive and recommends approval to allow for
project completion before the warmer weather and periods of high demand occurs.
The contract time for this project is thirty (30) working days.
ENVIRONMENTAL REVIEW
This report is not subject to CEQA review.
FISCAL IMPACT
Sufficient funds are available in Account 510-0402-4120 to implement this project.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A copy of this report was mailed to ERS Industrial Services, Inc.
RECOMMENDATION
It is recommended that the City Council award the bid for the Filter Rehabilitation Project to
ERS Industrial Services, Inc. and authorize the City Manager to execute the necessary
documents.
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