Item 7.1 - Consolidation of Old Poway Park Capital Improvement Projects Under Project Manager ' tributed: Februa 005
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TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Mana `
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INITIATED BY: Niall Fritz, Director of Development Services
DATE: February 15, 2005
SUBJECT: Consolidation of Old Poway Park Capital Improvement Projects Under a Project
Manager and Addition of an Associate Engineer for the Capital Improvements
Division
ABSTRACT
With the adoption of the Old Poway Park Master Plan, several capital improvement projects for the
area have commenced. The complexity and interrelated nature of the projects have created a need
for a single project manager to oversee the entire Master Plan. A staff member currently working in
the Capital Improvements Division has been selected to act as the project managerforthe Old Poway
Park area. To accommodate the workload in the Capital Improvements Division, an additional
Associate Engineer position needs to be created to maintain staffing levels on current projects.
ENVIRONMENTAL REVIEW
This proposed project is not subject to CEQA review.
FISCAL IMPACT
The major cost of the project manager for the Old Poway Park Capital Improvement projects will be
reimbursed from the various projects. Appropriate $22,000 from the General Fund Unappropriated
Fund Balance to Division 0304 Capital Improvements forthe requested additional Associate Engineer
position through the end of fiscal year 04/05.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council approve the creation of the additional Associate Engineer
position in the Capital Improvements Division (0304), approve the concept of the project manager
position to coordinate projects in the Old Poway Park area, and appropriate$22,000 to Division 0304.
ACTION
Approved staff recommendation, 5-0.
L. Diane Shea, City Clerk
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February 15, 2005 Item # `�-
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AGENDA REPORT
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the City
Council unless members of the Council, staff or public request it to be removed from the Consent Calendar and discussed
separately. If you wish to have this report pulled for discussion, please fill out a slip indicating the report number and give it to
the City Clerk prior to the beginning of the City Council meeting.
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Ma
��� �
INITIATED BY: Niall Fritz, Director of Development Services�,�
DATE: February 15, 2005
SUBJECT: Consolidation of Old Poway Park Capital Improvement Projects Under
a Project Manager and Addition of an Associate Engineer for the
Capital Improvements Division
BACKGROUND
The City Council adopted the Old Poway Park Master Plan on September 16, 2003. With
the adoption of the plan, several capital improvement projects for the area have
commenced, including the Fine Arts Education Center,the Train Depot, and Midland Road
improvements. Since then Community Services, Redevelopment Services, and
Development Services have been working on various projects to implement the major
components of the Master Plan.
FINDINGS
Although each department currently is responsible for the design and construction of its
assigned projects, the complexity and interrelated nature of the projects in the Old Poway
Park Master Plan has created a greater need for coordination and integration. Because
design decisions or construction changes on any project may have impacts on the design,
costs, or scheduling of other projects in the area, it has become necessary to create a
single project managerto oversee the entire Master Plan. This project managerwould act
as an "owner's representative"to maintain the City's vision for Old Poway Park and ensure
that the City's needs are met at each stage of development. Once the core projects in the
Old Poway Park area (Fine Arts Education Center, Train Depot, and Midland Road
improvements)are completed, there are many more projects scheduled forthe immediate
area that will require the same project management approach. These include:
• A cafe
• A sit-down restaurant
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Agenda Report
February 15, 2005
Page 2
• Brighton affordable housing development
• Improvements to Temple Street and driveways near the Hamburger Factory
• A new parking lot northeast of Temple Street and improvements to the present
parking lot southwest of Temple Street where the Farmer's Market now occurs
• The undergrounding of power lines along Midland Road and the extension of utilities
to serve the new facilities
To accomplish the coordination of these projects, a staff inember currently working in the
Capital Improvements Division has been selected to act as the project managerforthe Old
Poway Park area. In order to accommodate the workload in the Capital Improvements
Division, an additional Associate Engineer position needs to be created to maintain staffing
levels on current projects at a cost of$22,000 for salary and equipment for the balance of
fiscal year 04/05.
The position of project manager overseeing the Old Poway Park area will be funded
primarily through the CIP projects for the area. Because the City often has to hire
contractors for project management purposes, the cost to the projects will remain
approximately the same.
ENVIRONMENTAL REVIEW
This proposed project is not subject to CEQA review.
FISCAL IMPACT
The major cost of the project manager for the Old Poway Park Capital Improvement
projects will be reimbursed from the various projects. Appropriate $22,000 from the
General Fund Unappropriated Fund Balance to Division 0304 Capital Improvements forthe
requested additional Associate Engineer position through the end of fiscal year 04/05.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council approve the creation of the additional Associate
Engineer position in the Capital Improvements Division (0304), approve the concept of the
project manager position to coordinate projects in the Old Poway Park area, and
appropriate $22,000 to Division 0304.
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