Item 15 - Appropriation of Funds for LMD
AGENDA REPORT SUMMARY
TO:
FROM:
Honorable Mayor and Members of the City Council
James L. Bowersox, City Man~
.
Jim Howell, Director of Public wo~
April 26, 2005 ~
Appropriation of Funds for Landscape Maintenance District (LMD) Areas Identified for
Additional Repairs, Replanting and Continued Maintenance
INITIATED BY:
DATE:
SUBJECT:
ABSTRACT
In recent weeks, the Special Districts Division has received additional billings for work completed and
requests from residents to enhance areas within two Landscape Maintenance Districts - LMD 86-2A
(Sunrise Ranch, SilverRidge, and Eagle Pointe) and LMD 86-2B, Sycamore Creek. An appropriation
of $4,500 is required to pay for extra tree maintenance completed during the rain storms for LMD 86-
2A, and an appropriation of $7,000 is required to pay for continued work in replanting, replacement
sionaae mulchina, and higher level of weedina for LMD 86-2B.
ENVIRONMENTAL REVIEW
This item is not subject to CEQA review.
FISCAL IMPACT
Sufficient funds are available to appropriate $4,750 from Unappropriated Fund Balance (264-8912)
to account 264-0423-4120 for LMD 86-2A, and $7,000 from Unappropriated Fund Balance (266-8912)
to accounts 266-0426-4120 ($3,000) and 266-0426-4770 ($4,000) for LMD 86-2B.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council approve the appropriations of $4,750 and $7,000 from the
fund balances to the Fiscal Year 2004/2005 budgets for LMDs 86-2A and 86-2B, respectively.
ACTION
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April 26, 2005 Item # 15
CITY OF POWAY
AGENDA REPORT
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the CityCounciJ unless members of the Council,
staff or public request it to be removed from the Consent Calendar and discussed separately. If you wish to have this report pulled for discussion, please fill out a slip
indicating the report number and give it to the City Clerk prior to the beginning of the City Council meeting.
TO:
Honorable Mayor and Members
licWork~
st
FROM:
James L. Bowersox, City Mana
INITIATED BY:
Jim Howell, Director of Public Wo
Dennis Quillen, Assistant Director of P
Pat Nelson, Assessment District Speci
DATE:
April 26, 2005
SUBJECT:
Appropriation of Funds for Landscape Maintenance District (LMD) Areas
Identified for Additional Repairs, Replanting and Continued Maintenance
BACKGROUND
LMD 86-2A
During the balloting of certain Landscape Maintenance Districts in 1998, under the guidelines of
Proposition 218, LMD 86-2A (Sunrise Ranch, SilverRidge, Eagle Pointe [AKA La Paz Summit])
failed to pass the initiative for an increase in assessments. Under the direction of Council at their
July 28, 1998 meeting, the landscape contract was adjusted to prioritize and decrease services
for this District based on available funding. The top priority designated was tree maintenance.
Prior to the mid-year budget review process, 18 trees required removal and replacement at
Sunrise Ranch (the north side of Poway Road west of the Espola Road intersection). At the
same time, turf was removed at the entrance to Sunrise Ranch. Although most of the work was
budgeted, Council approved a mid-year budget appropriation to cover the projects.
After the last heavy winter rainstorm, staff received calls concerning leaning trees within the Eagle
Pointe easement (also within LMD 86-2A). The City's tree contractor, West Coast Arborists, Inc.
was requested to complete needed tree trimming and removals to alleviate residents' concern
with potential falling trees. West Coast Arborists completed maintenance on 112 trees within this
open space at a cost of $4,486.50.
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April 26, 2005 Item # J 5
Agenda Report - Appropriation of Funds: LMD 86-2A and LMD 86-2B
April 26, 2005
Page 2
LMD 86-2B
During the balloting for increases of assessments in 1998, LMD 86-28 voted favorably for
increasing the assessment rate and for any future increases based on the San Diego
Consumer Price Index.
The Sycamore Creek Landscape Maintenance District is still being reconstructed after the
Cedar Fire burned over 80 percent of the irrigation and plant material. Although Council
approved an appropriation of funds during the mid-year budget review process, the City
received calls from residents with requests for additional items that have arisen from the
recent rains and vandalism. These items include heavier weed abatement throughout the
development, additional plants along Garden Road and Quiet Valley Lane, additional trees
along Hidden Valley Drive and one Garden Road open space lot, and the replacement of
two letters that were vandalized from the Sycamore Creek monument entry sign.
FINDINGS
The original cost estimated for the tree maintenance in LMD 86-2A, Eagle Pointe was set
at $600. As the cost exceeds $4,000 for this completed work, an appropriation of funds
from the District reserves in the amount of $4,750 is requested to cover the cost of the
recent tree maintenance and additional trimming of the Eucalyptus on the south side of
Poway Road for SilverRidge, another development within the District. The current fund
balance is $18,566. Although five months of expenditures will reduce the fund balance, the
District anticipates additional assessment revenue and the City's General Benefit
Contribution will offset the expenditures.
LMD 86-2B has a current fund balance of $111,944. The reserve fund balance is sufficient
to allow the appropriation of $7,000 to this year's fiscal budget to complete the additional
work.
ENVIRONMENTAL REVIEW
This item is not subject to CEQA review.
FISCAL IMPACT
Sufficient funds are available to appropriate $4,750 from Unappropriated Fund Balance (264-
8912) to account 264-0423-4120 for LMD 86-2A, and $7,000 from Unappropriated Fund Balance
(266-8912) to accounts 266-0426-4120 ($3,000) and 266-0426-4770 ($4,000) for LMD 86-2B.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
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April 26, 2005 Item # \ S
Agenda Report - Appropriation of Funds: LMD 86-2A and LMD 86-2B
April 26, 2005
Page 3
RECOMMENDATION
It is recommended that the City Council approve the appropriations of $4,750 and $7,000 from
the fund balances to the Fiscal Year 2004/2005 budgets for LMDs 86-2A and 86-2B,
respectively.
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April 26, 2005 Item.J..5