Item 1 - Proposed FY 2005-06 and FY 2006-07 Comprehensive Financial Program
AGENDA REPORT SUMMARY
TO: Honorable Mayor and Members of the City Council
Honorable Chairman and Members of the Redevelopment Agency
FROM: James L. Bowersox, City Manager/Executive Dire~ .
INITIATED BY: Warren H. Shafer, Director of Administrative service~
DATE: June 21,2005
SUBJECT: Proposed FY 2005-06 and FY 2006-07 Comprehensive Financial Program
ABSTRACT
This evening's hearing represents the last of three public hearings scheduled for consideration of
the proposed Comprehensive Financial Program for FY 2005-06 and FY 2006-07.
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
FISCAL IMPACT
As stated throughout this report.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
The members of the Budget Review Committee have been notified of this report.
RECOMMENDATION
It is recommended that the City Council/Redevelopment Agency receive public input regarding the FY
2005-06 and FY 2006-07 Proposed Comprehensive Financial Program, adopt the attached
resolutions authorizing the Comprehensive Financial Program as amended, and adopt the attached
resolutions authorizing additional appropriations for FY 2004-05 as identified in this report.
ACTION
1 of 28 June 21,2005 Item # J
CITY OF POWAY
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
Honorable Chairman and Members of the Redevelop
FROM: James L. Bowersox, City Manager/Executive Dire
INITIATED BY: Warren H. Shafer, Director of Administrative Service ~
Peter Moote, Deputy Director of AJtrative Services ,VA-.
Andrew White, Finance Manager (
DATE: June 21,2005
SUBJECT: Proposed FY 2005-06 and FY 2006-07 Comprehensive Financial Program
BACKGROUND
Copies of the Proposed Comprehensive Financial Program were previously distributed to the City
Council, and a copy has been filed with the City Clerk. Public hearings for consideration of the
Proposed Comprehensive Financial Program for FY 2005-06 and FY 2006-07 were held on June 7
and June 14, 2005. In addition to the opportunity for testimony from the public, the Budget Review
Committee presented its annual report regarding the Financial Plan. The public hearing was
continued to June 21, 2005, for further consideration and adoption of resolutions authorizing the
Financial Plan.
FINDINGS
As amended to date, the first year of the Proposed Comprehensive Financial Program
recommends a City operating budget of $66,019,740 and a Redevelopment/Housing Services
operating budget of $6,005,530. For FY 2006-07, the proposed operating budget for the City is
$67,020,940 and $5,947,150 for Redevelopment/Housing Services. The Program also proposes
funding of $1,034,400 for City and Redevelopment Agency multi-year programs and capital
improvement projects. The General Fund Budget remains balanced in both FY 2005-06 and FY
2006-07, with revenues exceeding expenditures by $333,234 and $254,023 respectively
(Attachment 1).
The following tables delineate proposed amendments to revenue and expenditure line-item budgets
based on information received subsequent to printing the Proposed Comprehensive Financial
Program, as well as adjustments for the current fiscal year.
2 of 28 June 21,2005 Item # ~
------ --- ----- ----
Proposed FY 05-06 & FY 06-07 Comprehensive Financial Program
June 21, 2005
Page 2
Additions 1+) and Reductions 1-) to Citv and Aoencv Revenue and Expenditure Budaets:
Amount
Department/Division DescrlDtion Account No. FY 05-06 FY 06-07
Legislative
Services
_g_i!y_ ~I~r_k _._. _. _. _ _ _ _ _ _ _ ____ _g_ql1.t~a~_~ ~djl!.s!f!1.~nJ _ _ _ _ _ _ ___ _ _ _ __ 0011-1100/1300 ________+_li__~c<l~9_ _~~___21~2Q
-----.---.-.------------
City Manager Revise for Assistant to City 0013-1100
Manaaer /1300/3110/3310 +$ 6,2<10 +$ 8,130
Administrative
Services
Finance Revise Property Tax Revenue
Estimate 0103-7111/7113 +$198,<150 +$228,720
Revise Franchise Fees 0103-7172 .______~_~__3~c7Q9_ __.~~J013}Q
--------------------.------------ ----------------.------------------------- ------------------------
General Services Revise Gas & Electric Estimate 0106-2110 ___~L2.QcOQ9_ __!:~._2_010_0Q
----------------.---------------- ------------------------------------------ ------------------------
Risk Management Revise Workers' Comp Rev 0107-7885 +$ 10,000 +$ 20,000
Revise General Insurance Rev 0107-789<1 +$ 30,000 +$ <10,000
Community
Services
Office of Director Graphic Desian Consultant 02004120 +$ 2,500 +$ 2,500
Public
Works
Office of Director Revise HHW Revenue 0<100-753<1 ____._._~EM_9Q_ __._.:EM_OQ
----------.---------------------- ----.-.-----------------.-.-.-.----------- -------.-.-.------------
Water Supply Carry Forward Asphalt Repair 0<102-<1120 +$ 30,000 -
Chemicals 0<102-<1502 +$ <10,000 +$ <10,000
Carry Forward Truck Body 0<102-610<1 +$ 16,680 -
_g_~ r!Y_E 9_~.~ r~__R_a~H~_ _ _ _ ___. _.___ 0<102-6136 _______~~__.~,.9.9Q -
----------------.-.-------------- ---------------.-.------ --------------.-.
Street Maintenance Carrv Forward Street Strioina 0<107-<1330 +$1<12,700
Safety
Services
Fire Suo[)ression Annual Service Fees-PDAs 0501-<1120 +$ 5,000 +$ 5,000
Redevelopment
Services
Office of Director _g_~r!Y_Eo_~.~r~__I/I!~b_~i~e_~e_v_.___ 1010-<1120 +$ <10,000 -
----------------.-.-------------- -------------------.---- ~-----------------_._- --------------.-.
~_~o_ns>rn ic _~ey~_I~!l_'!1~.l!t_. _g~ r!y_ E o!'IJ_~ r~_ gJsF.!a)' _B_o9_~h _ ___ 1030-6199 ___._~~..:19,Q9Q_
---.-------------------- -----------------
Housing Programs Carry Forward Web Site Dev 10<10-<1120 +$ <1,800 -
Revise CDBG Revenue 10<l0-7579A +$227,320 -
Various
Leaislative Services Benefit Adiustments (1) Various +$ 59,730 +$ 61,710
Administrative Services Various +$100,910 +$10<1,280
Communitv Services Various +$ 8<1,920 +$ 91.920
Develooment Services Various +$153,290 +$159.850
Public Works Various +$275,890 +$288,860
Redevelooment Svcs. Various +$ <18,300 +$ 50,370
Various GIS Svstem 12\ Various -$227,7<10 -$151,800
3 of 28 June 21,2005 Item #--1--
Proposed FY 05-06 & FY 06-07 Comprehensive Financial Program
June 21, 2005
Page 3
Additions 1+) and Reductions 1-) to Citv and Aaencv Revenue and Exoenditure Budaets Continued:
Programs/Capital Amount
Improvement
Proiects-Citv Description Fund-Proi. No. FY 05-06 FY 06-07
CTtVProarams GIS 100-new +$150.300 -
GIS 231-new +$ 10,160 -
GIS 510-new +$136,940 -
GIS 520-new +$ 82,130 -
CDBG Shared Housing 241-5961 +$ 40,000 -
Housina CDBG Rehab 241-5971 +$ 87,320 -
Government Buildinas ADA Comoliance Assessment 241-1547 +$100,000 -
Total City/Agency Operating Budget Adjustments - Expenditures +$820,640 +$682,610
Total Citv/Aaencv Ooeratina Budaet Adiustments - Revenues +$476,670 +$330,250
Total City Prooram/Caoital Imorovement Proiect Adiustments +$606,850 -
(1) Increases due to final projected costs.
(2) Move start-up costs from operating budgets and fund from special projects program.
FY 2004-05 ADJUSTMENTS
The following table delineates adjustments to the FY 2004-05 Budget for changes not anticipated during
the midvear budaet review orocess.
DeoartmentlDivision Descriotion Acct No, Amount
Administrative
Services
--------------------------------------- .-.------------------------------------------------------ ------------ -.---- --------------------
Human Resources City Manager Recruitment 0101-4934 +$ 24,000
----------------------------._-- ------ --------------------------._----------------------------- -------- ---------- --------------------
General Services Revise Gas & Electric Estimate 0106-2110 +$ 10,000
Development
Services
Building Inspection Additional Inspection Activity 0303-1706 +$ 60,000
Additional Inspection Activity 0303-1707 +$ 5,000
Additional Inspection Activity 0303-7734 +$ 80,000
Additionallnsoection Activitv 0303-7740 +$ 5,000
Public
Works
Vehicle Maintenance Increased Fuel Costs 0401-3120 +$ 75.000
. _. _. _. m. _._. _. _._. _. _._. _. _._. m. _ .9.fJ~en~ng _R_eY.~r1.u~J~r _F_l!~L ~~s!s_._. _. _. _. _. _. . _. _O~Q1.: ?~5_0 _. ._.__.-f:~X~,.QO_O_
Water Supply Carry Forward Asphalt Repair 0402-4120 -$ 30,000
Carry Forward Truck Body 0402-6104 -$ 16,680
.c;.~rry_ F=: o_~.~ r9._R~9.i.~ _. m. _. _. __. _. _. _. _. _. _. _._. 0402-6136 ._._._.~~._5~.QO_0_
----------------------------------._--- -------------------
Street Maintenance Carrv Forward Street Strioina 0407-4330 -$142,700
Redevelopment
Aaencv
Director Carry Forward Web Site Development 1010-4120 -$ 40,000
--------------------------------------- C.a rry- F orwa rcfbii'-play -Sooiti -.-. -. -. -. -. - -. -. -. ------------------- .-------------------
Economic Development 1030-6199 -$ 10,000
.-------------------------------------- --------------------------------------------------------- ------------------- ----._--------------
Housing Programs Carry Forward Web Site Development 1040-4120 -$ 4,800
Revise CDBG Revenue 1040-7579A +$ 80,000
4 of 28 June 21, 2005 Item # ,
Proposed FY 05-06 & FY 06-07 Comprehensive Financial Program
June 21, 2005
Page 4
FY 2004-05 ADJUSTMENTS - CONTINUED
De artmentlOivlsion Oescri tion Acct No. Amount
Various
Various Final Sala & Benefit Ad'ustments xxxx-1100 -$194,870
Various Final Sala & Benefit Ad'ustments xxxx-1130 -$ 39,380
Various Final Sala & Benefit Ad'ustments xxxx-1140 +$ 18,800
Various Final Sala & Benefit Ad'ustments xxxx-1199 +$19,190
Various Final Sala & Benefit Ad'ustments xxxx-1300 +$179,880
Fund-
Project
No. Amount
Various +$405,370
Various -$501,769
enditures -$ 91,560
+$240,000
-$ 96,399
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
FISCAL IMPACT
As stated throughout this report.
PUBLIC NOTIFICATION AND CORRESPONDENCE
The members of the Budget Review Committee have been notified of this report.
RECOMMENDATION
It is recommended that the City Council/Redevelopment Agency:
1. Receive public input regarding the FY 2005-06 and FY 2006-07 Proposed
Comprehensive Financial Program; and
2. Adopt the attached resolutions authorizing the Comprehensive Financial Program as
amended; and
3. Adopt the attached resolutions authorizing additional appropriations for FY 2004-05 as
identified in this report.
Attachments:
1. General Fund Budget Summary
2. City Budget Adoption Resolution
3. RDA Budget Adoption Resolution
4. City Budget Amendment Resolution
5. RDA Budget Amendment Resolution mldirectorlbudgetlFY05-06 06 07 I1earll1g.1 doc
5 of 28 June 21, 2005 Item # \
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6 of 28 ATTACHMENT 1 June 21 2005 Item # t
,
.~--_..- --.-----------
RESOLUTION NO. 05-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF POWAY, CALIFORNIA,
APPROVING AND ADOPTING THE ANNUAL BUDGET FOR THE
FISCAL YEARS 2005-06 AND 2006-2007
AND APPROPRIATING THE FUNDS NECESSARY TO
MEET THE EXPENDITURE SET FORTH THEREIN
1. ADOPTION OF ANNUAL BUDGET
WHEREAS, the City Manager of the City of Poway has submitted to the City Council
of the City of Poway a 2005-06 and 2006-2007 Fiscal Years Operating Budget in the
amount of $66,019,740 (FY 2005-06) and $67,020,940 (FY 2006-07); a Capital
Improvement Projects and Multi-Year Programs Budget of $1,009,410; and reflecting
estimated General Fund revenues and operating transfers in the amount of $34,811 ,510
(FY 2005-06) and $36,013,200 (FY 2006-07) and proposed General Fund expenditures
and uses of $34,010,166 (FY 2005-06) and $34,967,827 (FY 2006-07); and
WHEREAS, the City Council of the City of Poway has heretofore considered said
budget and fixed the dates of June 7, June 14, and June 21,2005, as the dates for holding
public hearings relative to its adoption; and
WHEREAS, following duly given notice, the City Council of the City of Poway did
hold such public hearings, receiving, considering and evaluating all public comments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
Section 1: The City Manager's proposed 2005-06 and 2006-2007 Fiscal Years
Budget for general and special City purposes is hereby amended as shown on the
attached Exhibit A.
Section 2: The City Manager's proposed 2005-06 and 2006-2007 Fiscal Years
Budget for general and special City purposes, as amended in Section 1, is approved and
adopted in the amount of $66,019,740 (FY 2005-06) and $67,020,940 (FY 2006-07) for
expenditures and $72,838,550 (FY 2005-06) and $74,885,380 (FY 2006-07) in revenues.
Section 3: The monies necessary to offset the expenses incurred as detailed in the
2005-2006 and 2006-2007 budget document, as adopted by the City Council for the City of
Poway pursuant to Section 2 hereof, are authorized by this section to be appropriated out
of the funds available to the City during the 2005-2006 and 2006-2007 Fiscal Years.
7 of 28 ATTACHMENT 2 June 21, 2005 Item # \
------------
Resolution No. 05-
Page 2
Section 4: The City Manager is authorized to make such changes in department
operating and capital improvement budget totals during the 2005-2006 and 2006-2007
Fiscal Years as may be, from time to time, deemed desirable and necessary in order to
meet the City's needs.
Section 5: The City Manager is authorized to reappropriate prior year's unexpended
encumbered funds as of June 30, 2005 and June 30, 2006, for work in progress.
Section 6: The Capital Improvement Projects of the City of Poway are in
conformance with the City of Poway Comprehensive Plan as governed by Section 65402 of
the California Government Code.
1L APPROPRIATIONS OF FUND BALANCES
WHEREAS, it has been determined that appropriating unappropriated reserve
monies in various funds in a manner corresponding to the operational mode of the City is
reasonable and proper; and
WHEREAS, funds established and monies appropriated shall not be considered as
restricted totally in their availability and use and amounts may be adjusted between funds
as necessary to serve the future needs of the City of Poway.
NOW, THEREFORE, the City Council of the City of Poway does hereby direct that
any unappropriated balance in the General Fund as of June 30, 2006, and June 30, 2007,
shall be automatically appropriated into the Contingency Fund therein; and
That any unappropriated balance in the Water Fund as of June 30, 2006, and June
30, 2007, shall be automatically appropriated into the Contingency Fund therein; and
That any unappropriated balance in the Sewer Fund as of June 30, 2006, and June
30, 2007, shall be automatically appropriated into the Contingency Fund therein.
!!L COLLECTION AND EXPENDITURE OF DEVELOPER DEPOSITS
WHEREAS, deposits will be accepted in the Developer Deposit Fund (Fund 761)
during the fiscal year based upon the levels of development activity; and
WHEREAS, the City is responsible for administering these deposits, including
collection and disbursement of funds as necessary to pay for development services.
NOW, THEREFORE, be it resolved that the City Council hereby authorizes
expenditures of developer deposit funds on hand at July 1, 2005, together with any funds
collected during fiscal years 2005-06 and 2006-07.
8 of 28 June 21, 2005 Item # \
Resolution No. 05-
Page 3
IV. CAPITAL IMPROVEMENT PROGRAM APPROPRIATIONS
WHEREAS, the financial plan provides for the appropriation of monies for Capital
Improvement Projects; and
WHEREAS, these projects may span multiple fiscal years.
NOW, THEREFORE, the City Council hereby authorizes a continuing appropriation
for the balances remaining in Capital Improvement Projects active as of June 30, 2005,
and directs that the authorized appropriation shall be brought forward to be used in the
fiscal years 2005-06 and 2006-07 Capital Improvement Project program or until the
completion of these projects.
V. COLLECTION AND EXPENDITURE OF BUILDING INSPECTION FEES
WHEREAS, fees collected by the City for building inspection services offset the
City's contractual expenditures to provide inspection services.
NOW, THEREFORE, be it resolved that the City Council hereby authorizes the
expenditure of all such fees collected during Fiscal Years 2005-06 and 2006-07, at the
discretion of the City Manager, provided that these fees be spent for the provision of said
contractual building inspection services.
PASSED, ADOPTED AND APPROVED, by the City Council ofthe City of Poway, at
a regular meeting thereof this 21st day of June 2005.
Michael P. Cafagna, Mayor
ATTEST:
L. Diane Shea, City Clerk
9 of 28 June 21, 2005 Item # I
--- -- ---.--.--.--.----------.--.-.----------.....-
Resolution No. 05-
Page 4
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN DIEGO)
I, L. Diane Shea, City Clerk of the City of Poway, do hereby certify under penalty of
perjury that the foregoing Resolution No. 05- was duly adopted by the City Council at
a meeting of said City Council held on the 21st day of June 2005, and that it was so
adopted by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
L. Diane Shea, City Clerk
City of Poway
m \r1irector\bulk)f:'t\FY 0:) DC (Hj 07 city re:; I :1!"l(
10 of 28 June 21,2005 Item # l
Resolution No. 05-
Page 5
Fiscal Years 2005-06 & 2006-07 Final Revisions
Leaislative Services
Amount
FY 06 FY07 Fund Division Account Descriotion
$3,680 $3,680 100 0010 1300 Benefits
$1,940 $1,940 100 0011 1100 Regular Salaries
$14,120 $14,940 100 0011 1300 Benefits
$7,580 $7,580 100 0012 1300 Benefits
$2,820 $4,460 100 0013 1100 Regular Salaries
$35,250 $36,660 100 0013 1300 Benefits
$2,400 $2,400 100 0013 3110 Mileage Reimbursement
$600 $600 100 0013 3310 Telephone
Administrative Services
Amount
FY 06 FY 07 Fund Division Account Description
$21,100 $21,960 100 0100 1300 Benefits
$11,320 $11,660 100 0101 1300 Benefits
$27,170 $27,980 100 0102 1300 Benefits
$24,260 $25,110 100 0103 1300 Benefits
$153,110 $187,910 100 0103 7111 Property Taxes-Current & Secured
$45,340 $40,810 100 0103 7113 Supplemental Property Tax
$39,700 $70,330 100 0103 7172 Franchise Fees-SDG&E
$17,060 $17,570 100 0104 1300 Benefits
($52,500) ($20,000) 100 0104 4120 Other Contractual Services
$0 ($5,000) 100 0104 4908 Training
($16,500) $0 100 0104 6122B Computers-Hardware
($45,000) ($10,000) 100 0104 6122C Computers-Software
$20,000 $20,000 100 0106 2110 Gas & Electricity
$10,000 $20,000 100 0107 7885 Workers' Comp Insurance
$30.000 $40,000 100 0107 7894 Insurance Refunds
Community Services
Amount
FY06 FY 07 Fund Division Account Description
$17,130 $17,990 100 0200 1300 Benefits
$1,400 $1 ,400 100 0200 4120 Other Contractual Services
$1,100 $1,100 100 0200 4938 Rental Buildings & Grounds
Exhibit A
11 of 28 June 21, 2005 Item # l
Resolution No. 05-
Page 6
Community Services (continued)
Amount
FY 06 FY 07 Fund Division Account Description
$22,520 $23,320 100 0201 1300 Benefits
($1,610) ($1,610) 100 0201 4120 Other Contractual Services
$1.610 $1,610 100 0201 4938 Rental Buildings & Grounds
$16.800 $17,640 100 0202 1300 Benefits
$6.990 $7,350 100 0203 1300 Benefits
$13,800 $14,220 100 0204 1300 Benefits
$5,240 $5,490 100 0205 1300 Benefits
$2,440 $2,640 100 0207 1300 Benefits
$0 $2,640 100 0208 1300 Benefits
Develooment Services
Amount
FY 06 FY 07 Fund Division Account Description
$37,190 $38,770 100 0300 1300 Benefits
$30,690 $31,620 100 0301 1300 Benefits
$29,080 $30,440 100 0304 1300 Benefits
$21,690 $22,460 100 0305 1300 Benefits
($25,000) $0 100 0305 4120 Other Contractual Services
$25,090 $26,520 100 0306 1300 Benefits
$9,550 $10,040 100 0307 1300 Benefits
Public Works
Amount
FY06 FY 07 Fund Division Account Description
$24,200 $25,540 100 0400 1300 Benefits
($28,800) ($28,800) 250 0400 7534 HHW AB 939 Revenue
$12,940 $13,320 611 0401 1300 Benefits
$50,060 $52,110 510 0402 1300 Benefits
$19,000 ($12,000) 510 0402 4120 Other Contractual Services
$40,000 $40,000 510 0402 4502 Chemicals
$16,680 $0 510 0402 6104 Autos & Trucks
$5,000 $0 510 0402 6136 Telecommunications
$8,030 $8,500 520 0403 1300 Benefits
($8,500) ($9,000) 520 0403 4120 Other Contractual Services
$25,800 $26,960 510 0404 1300 Benefits
($11,000) ($12,000) 510 0404 4120 Other Contractual Services
Exhibit A
12 of 28 June 21, 2005 Item # I
------ ------------------------- -- -----------------..--..--
Resolution No. 05-
Page 7
Public Works (continued)
Amount
FY 06 FY 07 Fund Division Account Description
($2,000) $0 510 0404 6122C Computers-Software
$18,970 $20,020 520 0405 1300 Benefits
($10,000) ($10,500) 520 0405 4120 Other Contractual Services
$23,450 $24,530 510 0406 1300 Benefits
($5,000) ($5,000) 510 0406 4120 Other Contractual Services
$27,710 $29,070 211 0407 1300 Benefits
$142,700 $0 211 0407 4330 Street Striping
$11,580 $12,050 231 0408 1300 Benefits
($5,000) ($5,000) 231 0408 4120 Other Contractual Services
$8,720 $8,980 510 0409 1300 Benefits
$2,900 $2,990 100 0410 1300 Benefits
$0 ($5,000) 100 0410 4120 Other Contractual Services
($5,000) $0 100 0410 6199 Other Equipment
$41,670 $43,680 100 0411 1300 Benefits
$0 ($5,000) 100 0411 4120 Other Contractual Services
($5,000) $0 100 0411 6199 other Equipment
$6,400 $6,910 100 0412 1300 Benefits
($5,000) ($5,000) 100 0412 4120 Other Contractual Services
$6,570 $7,100 510 0413 1300 Benefits
($5,000) ($6,000) 510 0413 4120 Other Contractual Services
$6.890 $7,100 261 0420 1300 Benefits
Safety Services
Amount
FY 06 FY 07 Fund Division Account Description
$5,000 $5.000 100 0501 4120 Other Contractual Services
($3,040) ($1,000) 100 0501 4908 Training
($5,500) $0 100 0501 6122B Computers-Hardware
($4.200) ($41,300) 100 0501 6122C Computers-Software
($3,500) $0 100 0501 6199 Other Equipment
Exhibit A
13 of 28 June 21,2005 Item # I
Resolution No. 05-
Page 8
Redevelopment Services
Amount
FY 06 FY 07 Fund Division Account Description
$227,320 $0 241 1040 7579 CDBG Grant
Capitallmprovements/Programs
Amount
FY06 FY 07 Fund Proiect Description
$150,300 100 new GIS
$10,160 231 new GIS
$100,000 241 1547 ADA Compliance Assessment
$40,000 241 5961 CDBG Shared Housing
$87,320 241 5971 Housing CDBG Rehabilitation
$136,940 510 new GIS
$82,130 520 new GIS
m:ldirectorlbudgetlFY 05-06 06-07 city rda rev.xls
Exhibit A
14 of 28 June 21, 2005 Item # l
RESOLUTION NO. R-05-
A RESOLUTION OF THE POWAY REDEVELOPMENT AGENCY
APPROVING AND ADOPTING THE ANNUAL BUDGET
FOR FISCAL YEARS 2005-06 AND 2006-07,
AUTHORIZING LOAN PAYBACK TO THE CITY OF POWAY
FROM THE COMMUNITY REDEVELOPMENT AGENCY DEBT
SERVICE FUND, AND AUTHORIZING EXPENDITURES THEREFROM
WHEREAS, the City Council of the City of Poway (the "City"), in accordance with the
provisions of the California Community Redevelopment Law, has created a Community
Redevelopment Agency Administrative Fund for the purpose of accounting for
administrative expenses of the Poway Redevelopment Agency (the "Agency") and fund
advances therefore; and
WHEREAS, the City Council has approved by resolution of even date herewith, a
community redevelopment budget for fiscal years 2005-06 and 2006-07 and has approved
a net loan payback to the City in the amount of $906,050 (FY 2005-06) and $1,918,050
(FY 2006-07) to be deposited in the City's General Fund, Water Fund and Sewer Fund;
and
WHEREAS, the Agency desires to approve a community redevelopment budget for
fiscal years 2005-06 and 2006-07 and authorizes said payback to the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Poway
Redevelopment Agency as follows:
Section 1. The budget, a copy of which is on file in the City Clerk's office, is hereby
adopted and approved as the 2005-06 and 2006-07 budgets of the Agency.
Section 2. The net loan payback to the City of $906,050 for FY 2005-06 and
$1,918,050 for FY 2006-07 appropriated to the Community Redevelopment Agency Debt
Service Fund for debt service expenditures of the Agency, and the gross loan payback to
the City of $4,687,690 for FY 2005-06 and $5,631,090 for FY 2006-07 as set forth in said
budget, is hereby authorized by the Agency and the Agency agrees to pay interest thereon
at a rate equal to the annual average interest accrued on investments of the City's General
Fund as calculated on January 1st of each year. The Agency acknowledges that said
payback constitutes the relief of the same indebtedness from the Agency within the
meaning of Article 6, Chapter 6, of the California Community Redevelopment Law.
15 of 28 ATTACHMENT 3 June 21, 2005 Item # l
Resolution No. R-05-
Page 2
Section 3. The expenditure of monies from the Community Redevelopment Agency
Administrative Fund for administrative expenses and capital projects as set forth in said
budget is hereby authorized, subject to compliance with the same procedure established
by the City for the expenditure of funds by other agencies and departments of the City
subject to budgetary control.
Section 4. As required by the Community Redevelopment Law, the Agency shall file
with the City Council a detailed report of all of its transactions with respect to the
Community Redevelopment Agency Administrative Fund, including a statement of all
revenues and expenditures, no less than annually.
Section 5. The proposed 2005-06 and 2006-07 Fiscal Years Budget for the
Community Redevelopment Agency is hereby amended as shown on the attached Exhibit
A.
Section 6. The Executive Director is authorized to make such changes in the
administrative and capital improvement project budget totals during the 2005-06 and 2006-
07 Fiscal Years as may be, from time to time, deemed desirable and necessary in order to
meet the Agency's needs.
Section 7. The Executive Director is authorized to reappropriate prior year's
unexpended encumbered funds as of June 30, 2005; June 30, 2006; and June 30,2007,
for work in progress.
Section 8. The Capital Improvement Projects ofthe Poway Redevelopment Agency are
in conformance with the City of Poway Comprehensive Plan as governed by Section 65402
of the California Government Code.
Section 9. The Redevelopment Agency hereby authorizes a continuing appropriation
for the balances remaining in Capital Improvement Projects active as of June 30, 2005,
and directs that the authorized appropriation shall be brought forward to be used in the
fiscal years 2005-06 and 2006-07 Capital Improvement Project program or until the
completion of these projects.
16 of 28 June 21, 2005 Item # I
Resolution No. R-05-
Page 3
PASSED, ADOPTED AND APPROVED, by the Board of Directors of the Poway
Redevelopment Agency at a regular meeting thereof this 21st day of June 2005.
Michael P. Cafagna, Chairman
ATTEST:
L. Diane Shea, Secretary
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN DIEGO )
I, L. Diane Shea, Secretary of the Poway Redevelopment Agency, do hereby certify
under penalty of perjury that the foregoing Resolution No. R-05- was duly adopted
by the Board of Directors at a meeting of said Board on the 21st day of June 2005, and
that it was so adopted by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
L. Diane Shea, Secretary
Poway Redevelopment Agency
Pl UII-er::tor\budgel\FY 05-06 06.07 agency res 1 doc
17 of 28 June 21, 2005 Item # I
Resolution No. R-05-
Page 4
Fiscal Years 2005-06 & 2006-07 Final Revisions
Redevelopment Services
Amount
FY 06 FY 07 Fund Division Account Description
$17,200 $18,060 437 1010 1300 Benefits
$40,000 $0 437 1010 4120 Other Contractual Services
$9,070 $9,230 437 1020 1300 Benefits
$7,760 $8.390 437 1030 1300 Benefits
$10,000 $0 437 1030 6199 Other Equipment
$14,270 $14,690 437 1040 1300 Benefits
$4,800 $0 437 1040 4120 Other Contractual Services
m:\director\budget\FY 05-06 06-07 city rd. rev.xls
Exhibit A
18 of 28 June 21, 2005 Item # ~
RESOLUTION NO. 05-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA
APPROVING YEAR-END BUDGET AMENDMENTS
FOR FISCAL YEAR 2004-2005
WHEREAS, on June 29, 2004, the City Council of the City of Poway adopted the
Amended Poway Financial Program Fiscal Year 2004-05; and
WHEREAS, a year-end review of revenue and expenditure activity has
determined that certain amendments to the Fiscal Year 2004-05 Poway Financial
Program are necessary.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway
as follows:
Section 1. The additional appropriations listed in Exhibit "A" and authorized by
Resolution No. 05- are to be made.
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway
at a regular meeting this 21st day of June 2005.
Michael P. Cafagna, Mayor
ATTEST:
L. Diane Shea, City Clerk
19 of 28 ATTACHMENT 4 June 21, 2005 Item # ~
~ ----.---...----.-.......- ---
Resolution No. 05-
Page 2
STATE OF CALIFORNIA )
)SS
COUNTY OF SAN DIEGO)
I, L. Diane Shea, City Clerk of the City of Poway, do hereby certify under penalty
of perjury that the foregoing Resolution No. 05- was duly adopted by the City
Council at a meeting of said City Council held on the 21st day of June 2005, and that is
was so adopted by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
L. Diane Shea, City Clerk
City of Poway
20 of 28 June 21, 2005 Item # 1
--------------
Resolution No. 05-
Page 3
Fiscal Year 2004-05 Year-end Revisions
Legislative & Administrative
Amount Fund Division Account Description
$19,420 100 0011 1110 Regular Salaries
$5,520 100 0011 1300 Benefits
$3,670 100 0013 1199 Vacation & S/L payoffs
$4,410 100 0013 1300 Benefits
Administrative Services
Amount Fund Division Account Description
$4,010 100 0100 1110 Regular Salaries
$2,250 100 0100 1199 Vacation & S/L payoffs
$8,310 100 0100 1300 Benefits
$3,930 100 0101 1300 Benefits
$24,000 100 0101 4934 Recruitment
$1,680 100 0102 1110 Regular Salaries
$20,210 100 0102 1300 Benefits
$1,750 100 0102 3130 Vehicle Maintenance & Operations
$3,530 100 0103 1199 Vacation & S/L payoffs
$9,930 100 0103 1300 Benefits
$2,860 100 0104 1110 Regular Salaries
$11,670 100 0104 1300 Benefits
$220 100 0104 3130 Vehicle Maintenance & Operations
$10,000 100 0106 2110 Gas & Electric
Community Services
Amount Fund Division Account Description
($4,000) 100 0200 1110 Regular Salaries
($1,000) 100 0200 1300 Benefits
($4,000) 100 0201 1130 Part-Time Salaries
$15,470 100 0201 1300 Benefits
$1,290 100 0201 3130 Vehicle Maintenance & Operations
($3,000) 100 0202 1110 Regular Salaries
$1,390 100 0202 3130 Vehicle Maintenance & Operations
($4,000) 100 0203 1110 Regular Salaries
Exhibit A
21 of 28 June 21, 2005 Item # 1
Resolution No. 05-
Page 4
Community Services (continued)
Amount Fund Division Account Description
($30,000) 100 0203 1130 Part-Time Salaries
$700 100 0204 1110 Regular Salaries
$2,040 100 0204 1140 Overtime
$3,290 100 0204 1300 Benefits
$380 100 0204 3130 Vehicle Maintenance & Operations
$60 100 0205 3130 Vehicle Maintenance & Operations
Development Services
Amount Fund Division Account Description
($4,000) 100 0300 1110 Regular Salaries
$2,690 100 0301 1110 Regular Salaries
$2,560 100 0301 1199 Vacation & S/L payoffs
$8,230 100 0301 1300 Benefits
$70 100 0301 3130 Vehicle Maintenance & Operations
$5,000 100 0303 1704 Building Inspection-MHP
$60,000 100 0303 1706 Building Inspection
$80,000 100 0303 7734 Building Inspection Revenue
$5,000 100 0303 7740 Building Inspection Revenue-MHP
($5,000) 100 0304 1110 Regular Salaries
($15,000) 100 0305 1110 Regular Salaries
$70 100 0305 3130 Vehicle Maintenance & Operations
$1,350 100 0306 3130 Vehicle Maintenance & Operations
$10,000 100 0306 1300 Benefits
$4,680 100 0307 1110 Regular Salaries
$4,420 100 0307 1300 Benefits
$210 100 0307 3130 Vehicle Maintenance & Operations
Public Works
Amount Fund Division Account Description
$1,620 100 0400 1130 Part-Time Salaries
$11,080 100 0400 1300 Benefits
$1,700 611 0401 1110 Regular Salaries
$6,760 611 0401 1140 Overtime
Exhibit A
22 of 28 June 21, 2005 Item # I
-- -----------.-------------
Resolution No. 05-
Page 5
Public Works (continued)
Amount Fund Division Account Description
$9,440 611 0401 1300 Benefits
$75,000 611 0401 3120 Vehicle Operations
$75,000 611 0401 7850 Vehicle Maintenance Rev
($5,000) 510 0402 1110 Regular Salaries
($1,000) 510 0402 1140 Overtime
($1,000) 510 0402 1300 Benefits
$1,450 510 0402 3130 Vehicle Maintenance & Operations
($30,000) 510 0402 4120 Other Contractual Services
($16,680) 510 0402 6104 Autos & Trucks
($5,000) 510 0402 6136 Telecommunications
$700 520 0403 1140 Overtime
$3,920 520 0403 1300 Benefits
$410 520 0403 3130 Vehicle Maintenance & Operations
$2,810 510 0404 1140 Overtime
$6,530 510 0404 3130 Vehicle Maintenance & Operations
($15,000) 520 0405 1110 Regular Salaries
$4,710 520 0405 3130 Vehicle Maintenance & Operations
($15,000) 510 0406 1110 Regular Salaries
$840 510 0406 3130 Vehicle Maintenance & Operations
($10,000) 211 0407 1110 Regular Salaries
($2,000) 211 0407 1130 Part-Time Salaries
$13,240 211 0407 3130 Vehicle Maintenance & Operations
($450,000) 211 0407 4320B Roadways R & M - Engineering
($142,700) 211 0407 4330 Street Striping
$7,490 231 0408 1140 Overtime
$12,030 231 0408 1300 Benefits
$5,230 231 0408 3130 Vehicle Maintenance & Operations
$520 510 0409 3130 Vehicle Maintenance & Operations
($5,000) 100 0410 1130 Part-Time Salaries
$400 100 0410 3130 Vehicle Maintenance & Operations
$15,670 100 0411 1300 Benefits
$10,040 100 0411 3130 Vehicle Maintenance & Operations
($5,000) 100 0412 1110 Regular Salaries
$2,270 100 0412 3130 Vehicle Maintenance & Operations
$560 261 0420 3130 Vehicle Maintenance & Operations
Exhibit A
23 of 28 June 21, 2005 Item # 1
Resolution No. 05-
Page 6
Safety Services
Amount Fund Division Account Description
$3,890 100 0500 1110 Regular Salaries
$4,930 100 0500 1199 Vacation & S/L payoffs
$11,810 100 0500 1300 Benefits
$1,300 100 0500 3130 Vehicle Maintenance & Operations
($150,000) 100 0501 1110 Regular Salaries
$14,300 100 0501 3130 Vehicle Maintenance & Operations
$2,250 100 0502 1199 Vacation & S/L payoffs
$660 100 0502 3130 Vehicle Maintenance & Operations
$3,530 100 0503 3130 Vehicle Maintenance & Operations
$1,960 100 0504 3130 Vehicle Maintenance & Operations
Redevelopment Services
Amount Fund Division Account Description
$80,000 241 1040 7579 CDBG Grant
Capital Improvements/Programs
Amount Fund Project Description
($164) 100 1116 01-02 LLEBG
$16 100 1122 02-03 LLEBG
($42) 100 1124 00-01 LLEBG
($14,221) 100 1284 Oak Knoll Median Improve.
($12,501) 100 1285 Pomerado Road Sidewalk
$2,741 100 1289 Tannin Road Parking Lot
$3,294 100 1616 Op Center Drainage
($5,672) 100 1620 PAC Fire System
($2,509) 100 1644 Lake Poway Boulder Bay
$5,530 100 1648 Playground Equip. Replace.
$575,000 222 1290 Pomerado Soundwall
$25,000 222 1296 Poway Rd & Mina Rd Imp
($66,717) 222 5295 Civic Ctr Drive Imp
($256) 223 1272 Tuscarora Guardrail
($37,917) 232 1428 Brow Ditch/Curb
$80,000 241 5971 Housing CDBG Rehab
Exhibit A
24 of 28 June 21,2005 Item # I
- ______.___n..____________ ________
Resolution No. 05-
Page 7
Capital Improvements/Programs (continued)
Amount Fund Project Description
($1,326) 246 1321 CMAQ Traffic Signal
($374) 253 1124 00-01 LLEBG
($4,280) 253 1333 City Traffic Signal Proj
$17,330 275 1334 CMAQ Grant Project
$11,664 423 1539 City Office Bldg Project
($6,924) 510 1727 Water Dist Sys Valve Upgrade
($23,934) 510 1736 Green Valley Trans. Line
($1,627) 510 1748 Erza Lane Water Line
($50,000) 520 1818 Waste Water Plant Demo
($85,828) 520 1822 Rios Rd Swr Replace Line
$70,000 520 1827 Com Rd Swr Main Rehab
($913) 520 5801 Water Reclamation Plant
m:ldirectorlbudgetlFY 04-05 YE revisions.xls
Exhibit A
25 of 28 June 21, 2005 Item # ~
RESOLUTION NO. R-05
A RESOLUTION OF THE POWAY REDEVELOPMENT AGENCY
APPROVING YEAR-END BUDGET AMENDMENTS
FOR FISCAL YEAR 2004-2005
WHEREAS, on June 29, 2004, the City Council of the City of Poway adopted the
Amended Poway Financial Program Fiscal Year 2004-05; and
WHEREAS, a year-end review of revenue and expenditure activity has
determined that certain amendments to the Fiscal Year 2004-05 Poway Financial
Program are necessary.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Poway
Redevelopment Agency as follows:
Section 1. The additional appropriations listed in Exhibit "A" and authorized by
Resolution No. R-05- are to be made.
PASSED, ADOPTED AND APPROVED by the Board of Directors of the Poway
Redevelopment Agency at a regular meeting this 21st day of June 2005.
Michael P. Cafagna, Chairman
ATTEST:
L. Diane Shea, Secretary
26 of 28 ATTACHMENT 5 June 21, 2005 Item # 1
Resolution No. R-05-
Page 2
STATE OF CALIFORNIA )
)SS
COUNTY OF SAN DIEGO)
I, L. Diane Shea, Secretary of the Poway Redevelopment Agency, do hereby
certify under penalty of perjury that the foregoing Resolution No. R-05- was duly
adopted by the Board of Directors at a meeting of said Board held on the 21 st day of
June 2005, and that it was so adopted by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
L. Diane Shear, Secretary
Poway Redevelopment Agency
II."
27 of 28 June 21, 2005 Item # r
Resolution No. R-05-
Page 3
Fiscal Year 2004-05 Year-end Revisions
Redevelopment
Amount Fund Division Account Description
$9,300 437 1010 1300 Benefits
($40,000) 437 1010 1799 Other Professional Fees
$3,240 437 1020 1300 Benefits
($1,500) 437 1030 1110 Regular Salaries
($10,000) 437 1030 6199 Other Equipment
($4,800) 437 1040 4120 Other Contractual Services
$260 293 1140 3130 Vehicle Maintenance & Operations
Capital Improvements/Programs
Amount Fund Project Description
($84,110) 432 5801 Water Reclamation Plant
($34,090) 434 5295 Civic Ctr Drive Imp
$13,330 436 5289 Tarascan Drive Extension
($11,571 ) 436 5536 Com Ctr Phone/Data
($101,387) 436 5647 Meadowbrook Street Lights
($5,446) 436 5974 EYE Transitional Project
($45,567) 440 1655 Skate Park
($203,037) 440 1658 Blue Sky Parking Lot
($322,588) 440 5295 Civic Ctr Drive Imp
$390,000 440 5296 Glen Arven/Old Winery Rd
($101,012) 440 5911 Midland Rd Acquis. Proj
($340,000) 440 5914 Com Devel in Bus Park
($550,000) 440 5916 Orchid Ave Ext.
$2,540 471 5964 Housing-Breihan
$1,169 473 5985 York Home Ownership
m:ldirectorlbudgetlFY 04-05 YE revisions. xis
Exhibit A
28 of 28 June 21, 2005 Item # 1