Item 19 - Resolution Approving Program Supplement Agmt No. M008
AGENDA REPORT SUMMARY
TO: Honorable Mayor and Member~e City Council
FROM: James L. Bowersox, City Mana
INITIATED BViall Fritz, Director of Development Services ()S
DATE: June 21, 2005
SUBJECT: A Resolution Approving Program Supplement Agreement No. MOOB and
Authorizing the City Manager to Execute Said Agreement
ABSTRACT
City staff received Program Supplement Agreement No. MOOB from Caltrans for execution by the
City. This Agreement will complete the administrative process for reimbursement costs for the
Standish Drive Sidewalk Improvements project. Once the agreement is executed, the City may
submit invoices for reimbursement for sidewalk and streetlight improvements on Standish Drive.
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
FISCAL IMPACT
None.
ADDITIONAL PUBLIC NOTIF CATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the ~ity Council adopt the proposed Resolution approving Program
Supplement Agreement No. M POB and authorizing the City Manager to execute said agreement.
ACTION
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CITY OF POWAY
AGENDA REPORT
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the City Council unless
members of the Council, staff or publiC request it to be removed from the Consent Calendar and discussed separately. If you wish to have this report
pulled for discussion. please fill out a slip indicating the report number and give it to the City Clerk prior to the beginning of the City Council meeting.
TO' Ho"o<able Mayo, ,"d Membele City Co,",11
FROM: James L. Bowersox, City Man
INITIATED BY~( Niall Fritz, Director of Development services~
Javid Siminou, City Engineer ~ -:zfIo
Zoubir Ouadah, Senior Traffic ngineer
DATE: June 21,2005
SUBJECT: A Resolution Approving Program Supplement Agreement No.
MOOB and Authorizing the City Manager to Execute Said
Agreement
BACKGROUND
City staff received Program Supplement Agreement No. MOaB from Caltrans for
execution by the City. This Agreement will complete the administrative process
for reimbursement costs for the Standish Drive Sidewalk Improvements project.
Once the agreement is executed, the City may submit invoices for reimbursement
for sidewalk and streetlight improvements on Standish Drive.
FINDINGS
In order to complete the reimbursement process with the federal government, the
City must execute the attached Agreement with Caltrans. The Agreement is the
final stage in the process in order for the City to be reimbursed for the sidewalk
and streetlight improvements being completed on Standish Drive from Garden
Road to Kennebunk Street.
At the time the City submitted the reimbursement application, the State had
agreed the total project cost would be $160,000.00 and the City agreed to pay 10%,
or $16,000.00, making the State's contribution a total of $144,000.00.
Due to costs related to the design of the project and additional related work, the
final cost of the project has increased to approximately $171,700.00. The State's
initial contribution remains unchanged at $144,000.00 and the City's portion of the
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Agenda Report
June 21, 2005
Page 2
appropriated by the City Council. The remaining $2,500.00 will be funded by the Streets
Division.
The majority of the additional work is related to the replacement of cross gutter, which
the City felt was necessary and most cost-effective to replace at the completion of the
sidewalk improvements.
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
FISCAL IMPACT
None.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council adopt the proposed Resolution approving
Program Supplement Agreement No. MOOB and authorizing the City Manager to execute
said agreement.
Attachments:
A. Resolution
B. Program Supplement No. MOOB
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3 afa June 21, 2005 Item # I q
RESOLUTION NO. 05-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA,
APPROVING PROGRAM SUPPLEMENT NO. MOOB AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID AGREEMENTS
WHEREAS, the City submitted an application for Federal assistance to install
sidewalks, pedestrian ramps for ADA requirements, and streetlights on the east side of
Standish Drive from Garden Road to 200 feet south of Kennebunk Street within the City of
Poway; and to compensate the City for staff time and equipment; and
WHEREAS, on October 15, 2004, the Federal Highway Administration agreed to
reimburse the City for those costs incurred during installation of sidewalks, pedestrian
ramps for ADA requirements, and streetlights on the east side of Standish Drive from
Garden Road to 200 feet south of Kennebunk Street within the City of Poway; and
WHEREAS, to proceed with the Federal reimbursement process, the City and State
are required to execute Program Supplement Agreement No. MOOa.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway
as follows:
Section 1: The City Council hereby authorizes the City Manager to execute Program
Supplement No. MOOa to administer Federal Aid Project No. 11-956205L related to the
installation of sidewalks, pedestrian ramps for ADA requirements, and streetlights on the
east side of Standish Drive from Garden Road to 200 feet south of Kennebunk Street
within the City of Poway
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Poway
at a regular meeting this 21st day of June 2005.
Michael P. Cafagna, Mayor
ATTEST:
L. Diane Shea, City Clerk
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Resolution No.
Page 2
STATE OF CALIFORNIA )
)SS
COUNTY OF SAN DIEGO)
I, L. Diane Shea, City Clerk of the City of Poway, do hereby certify under penalty of
perjury that the foregoing Resolution No. 05- was duly adopted by the City Council at
a meeting of said City Council held on the 21st day of June 2005, and that it was so
adopted by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
L. Diane Shea, City Clerk
City of Poway
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PROGRAM SUPPLEIiIENT NO. MO 0 8 Da te . December 06, 2002
to Location: 1l.SD-0-PWY
ADMINISTERING AGENCY-STATE AGRBIlMBNT Project Number'STPLH-5428(01l)
FOR FBDBRAL-AID PROJECTS NO. 11-5428 B.A. Number.1l-956205
This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between
the Agency and the State on 06/13/97 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in
accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. ,
approved by the Agency on (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the
covenants or remarks setforth on the following pages.
PROJECT LOCATION.
Standish Drive from Garden Road to Keunebunk Street
TYPB OF WORK. Install sidewalks,Pedestrianramps & safe.~1 (, ~h"\c. LBNGTH. o (MILES)
Bstimated Cost Federal Funds Matching Funds
Q210 $18,000.00 LOCAL OTHBR
$20,000.00 $2,000.00 $0.00 $0.00
CITY OF POWAY STATB OF CALIFORNIA
Department of Transportation
By By
Date Chief, Office of Project Implementatic
Division of Local Assistance
Attest Date
Title
Z heraby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Of fie IJ: 'f) 9 'u L $18,000,00
Chapter Statutes Fund Source AHOUNT
379 2002 2660-102-890 2002-2003 20.30.010.530 C 255020 892.P 18,000.00
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II~SD.O.PWY 12/06/2002
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STPlli.5428(011)
SPECIAL COVENANTS OR REMARKS
1. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the most current published Local
Assistance Procedures Manual.
2. All project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be perfor.med at regular intervals and as
required for efficient operation of the completed project
improvements.
3. This agreement supplements the ADMINISTERING AGENCY-State. Master
Agreement for Federal-Aid projects, with the understanding that
all provisions of the Transportation Equity Act (TEA-2l) apply.
4. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133 if it receives
a total of $300,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20.205,
Highway Planning and Research. OMB A-133 superceded OMB. A-128 in
1996. A reference to OMB A-128 in a Master Agreement (if any) is
superceded by this covenant to confor.m to OMB A-133.
5. The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal-Aid Project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
6. Award infor.mation shall. be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer immediately after the
project contract award. Failure to do so will cause a delay in
the State processing invoices for the construction phase. Please
refer to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
7. STATE and ADMINISTERING AGENCY agree that any additional funds
which might be made available for new phase(s) of work by future
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11-50:0-PW'Y . 12/06/2002
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STPUI-5428(Oll)
SPECIAL COVENANTS OR REMARKS
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal. funds available for
reimbursement will be limited to the amounts obligated by the
Federal Highway Administration.
8. ADMINISTERING AGENCY agrees that it will. only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
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