Item 8 - Approval of Minutes AGENDA REPORT SUMMARY `' y
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TO: Honorable Mayor and Members of the City Council "" �^TM6`°
FROM: James L. Bowersox, City Man�
INITIATED BY: L. Diane Shea, City Clerk�
DATE: September 6, 2005
SUBJECT: Approval of Minutes
ABSTRACT
The minutes of the minutes of the August 16, 2005 Regular Meeting and the August 23, 2005
Canceled Regular Meeting have been prepa�ed and are attached for your approval.
ENVIRONMENTAL REVIEW
Environmental review is not required according to CEQA guidelines.
FISCAL IMPACT
None.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the Council approve the minutes of minutes of the August 16, 2005
Regular Meeting and the August 23, 2005 Canceled Regular Meeting.
ACTION
1 of 10 September 6, 2005, Item#�
CITY OF POWAY, CALIFORNIA NOT YET
MINUTES OF THE CITY COUNCIL �'PROVED
REGULAR MEETING
AUGUST 16, 2005
The August 16, 2005, Regular Meeting of the City Cou�cil of the City of Poway, was
called to order at 7:04 p.m. by Mayor Cafagna at the City Councii Chambers, 13325 Civic
Center Drive, Poway, Califomia.
COUNCILMEMBERS PRESENT
Bob Emery, Betty Rexford, and Mickey Cafagna
COUNCILMEMBERS ABSENT
Merrilee Boyack and Don Higginson
STAFF MEMBERS PRESENT
James L. Bowersox City Manager
Penny Riley Assistant City Manager
Tamara Smith City Attomey
Diane Shea City Clerk
Robert Clark Director of Community Services
Niall Fritz Director of Development Services
Jim Howell Director of Pubiic Works
Deborah Johnson Director of Redevelopment Services
Patti Brindle City Planner
Charlie Campe Sheriffs Captain
Kristen Crane Assistant to the City Manager
Paolo Romero Management Assistant
FLAG SALUTE
Deputy Mayor Emery led the pledge of allegiance.
PRESENTATIONS
Presentation of Service Award to Diane Mann, Code Compliance Officer - 10 years. The
Mayor presented the service award with the Cit�s appreciation and congratulations.
CITY COUNCILMEMBER ANNOUNCEMENTS
Deputy Mayor Emery gave a review of the Miami Grill Restaurant.
PUBUC ORAL COMMUNICATIONS
Mayor Cafagna explained the procedures for Public Oral Communications. The following
people spoke:
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Page 2—CITY OF POWAY—August 16, 2005 APPROVED
Ed Schaefer, 15151 Crocker Road, Poway, said he was contacted by City's Code
Enforcement personnel to clean up trash o� property adjacent to his located near a bus stop.
He suggested the City install a trash receptacle at the bus stop.
CONSENT CALENDAR
Items 10 through 25.1. Motion by Deputy Mayor Emery, seconded by Councilmember
Re�o�d, to approve the Consent Calendar.
10. Ratification of Warrant Reaister for the period of June 27 through July 1, 2005 and
July 4 through July 8, 2005. (0475-20)
11. Aparoval of Minutes—City Council
July 19, 2005 Regular Meeting
July 26, 2005 Canceled Regular Meeting
13. Approval of CiN's lnvestment Reaort as of June 30, 2005. (0450-80)
14. Approval of Designation of Votinsa Delesaate for Leaaue of Califomia Cities Annual
Conference to be held in San Francisco from October 6 through October 8, 2005.
(0710-60)
15. Reiection of Claim for Damages (1)— Perry DiCarlo. (0190-10)
16. Award of Bid to Bedco Truck Eauioment in the amount of $65,206 with the
appropriation of $13,050 from the Unappropriated Sewer Fund Balance for the
construction and installation of three truck beds. (0480-20)
17. Approval of Temporary Sewer Connection for the property located at 13715 Janette
Lane; Frank and �rginia Openshaw, Applicants. APN: 314-242-17. Item removed
from the agenda at the request of the applicant. (0940-40)
18. Acceptance of the Powav Water Treatment Plant Filter Rehabilitation Proiect ftom
ERS Industrial Services, Inc. (0700-10)
19. Approval of Standard Agreement for Renewal of Contract for Fire Insoector Services
with Michael Chillinsky through Fiscal Year 2005-06. (0700-10)
20. Award of Bid to Dalev-CCAV. J.V., in the amount of $778,997 for the 2004-2005
Overlay Project #407-4320 (Bid No. 06-001). (0700-10)
21. Approval to proceed with the Feasibility Report and Proposal from Kimley-Hom and
Associates, Inc., for Left-Turn Lanes on Powav Road at Millards Road and at Blue
Crystal Trails and Mina de Oro Road in the amount not to exceed $68,000. (OB6U80)
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Page 3—CITY OF POWAY—August 16, 2005 APPROVED
22. Award of Bid to American As�halt South. Inc., in the amount of$894,241 for the 2005-
2006 Seal Coat Project#407-4320 (Bid No. 05-022). (0700-10)
23. Approval of a Communitv Contribution for the Poway High School Agriculture
Department in the amount of$1,500. (0160-10)
24. Acceptance of Improvements and Release of Securities for Deer Canvon
Devetooment. Inc. associated with MDRA 02-04; Grading Bond No. 827730S in the
amount of$129,120; Pertormance Bond No. 827729S in the amount of$250,942 and
Payment Bond No. 827729S in the amount of $125,477. Michael Dec, Applicant.
APNs: 321-230-87 through 90. (Continued from August 2,2005, Item#13.)(0200-25)
25. Adoption of Resolution No. 05-080, entitled, "A Resolution of the City Council of the
City of Poway, Califomia, Commending Eaale Scout A.J. Schumann." (0710-40)
25.1 Approval of classification s�ecification for Administrative Assistant I-II-III.
(0510-50)
Motion carried 3-0 with Councilmembers Boyack and Higginson absent.
PUBLIC HEARINGS
ITEM 1 (0700-10/0610-50)
AMENDMENT TO SALE & OPERATING AGREEMENT
DETERMINATION OF RELIEF OF BURDEN
POWAY ROYAL MOBILEHOME PARK
Mayor Cafagna opened the public hearing and City Manager Bowersox presented the staff
report.
There was no one present wishing to speak on this matter.
Motion by Deputy Mayor Emery, seconded by Councilmember Rexford, to authorize the City
Manager to execute an amended Management Agreement with Wakeland, continue the
Determination and Relief of Govemment item until August 30, 2005, open the public hearing
on the Amended Sale and Operating Agreement, and continue the public hearing until August
30, 2005. Motion qrried 3-0, with Councilmembers Boyack and Higginson absent.
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Page 4—CiTY OF POWAY—August 16, 2005 APPROVED
ITEM 2 (0210-50)
ENVIRONMENTAL ASSESSMENT
MINOR CONDITIONAL USE PERMIT (MCUP)05-01
DEVELOPMENT REVIEW (DR) 04-08
VARIANCE (VAR) 05-04
14007-14015 POWAY ROAD - LLC, APPLICANT
APN: 323-270-44
Mayor Cafagna opened the public hearing. City Manager Bowersox presented the staff
report. The project would remove the ewsting commercial building and singie-family
residence on the site that is currently zoned Auto/General Commercial. Presently the main
operation of the SKG Motorsports is located at 14035-14055 Kirkham Way in the South
Poway Business Park. The Business Park operation is geared toward modification and
installation of accessories into custorxeze vehicles. The proposed Poway Road SKG
Motorsports operation will be geared towards sale of customized trucks and sport utility
vehicles, sale of auto enhancement accessories and to provide general auto service for
customers' vehicies.
Steve Zuill, P. O. Box 873, Poway, explained his reasons for wanting to see a 40'entrance to
Sudan Road.
Motion by Councilmember Rexford and seconded by Mayor Cafagna to dose the public
hearing, and adopt Planning Resolution P-05-52 entitled, "A Resolution ofthe City Counal of
the City of Poway, Califomia, Approving Minor Conditional Use Permit 05-01, Development
Review 04-08 and Variance 05-04, Assessor's Parcel number 323-270-44." Motion carried 3-
0 with Councilmembers Boyack and Higginson absent.
ITEM 3 (0210-30)
TENTATIVE TRACT MAP (TTM) 00-02R
EAST SIDE OF OLD COACH ROAD
NORTH &ADJACENT TO BLUE SKY RESERVE
APNs: 277-070-33, 277-080-03 and 277-080-22
APPLICANT: ED AND BARBARA MALONE
Mayor Cafagna opened the public hearing. On November 18, 2003, the City Council
approved the Hidden Valley Ranch (HVR) project and certified the projecYs Environmental
Impact Report. The project is located on an approximate 420-acre site located on the east
side of Old Coach Road, north of and adjacent to Blue Sky Ecologiql Reserve. The site
.contains the home of, and is an active agricultural ranch, operated by Ed and Barbara
Malone. The appliqnts intend to develop a 2-phase, 41-lot, detached,single family master-
planned neighborhood; maintain the rriajority of the existing agricultural operation and the
existing residence on-site; create a private 9-hole golf course, and set aside approximately
57 acres of the site as open space.
There was no one present wishing to speak on this item.
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Page 5-CITY OF POWAY-August 16, 2005 APPROVED
Motion by Deputy Mayor Emery and seconded by Councilmember Rexford to dase the public
hearing, and adopt Pianning Resolution P-05-53 entitled, "A Resolution of the City Counai of
the City of Poway, Califomia, Approving Tentative Tract Map (TTM) 00-02R, Assessor's
Parcel Numbers 277-070-33, 277-080-03, and 277-080-22." Motion passed 3-0 with
Councilmembers Boyack and Higginson absent.
ITEM 4 (0210-70)
VARIANCE (VAR) 05-09
13523 FRAME ROAD; APN: 317-060-37
MICHAEL SALAZAR, APPUCANT
Mayor Cafagna opened the pubiic hearing. This is a request for a variance to allow a
maximum 8-foot-high retaining wall in the rear yard,where a maximum 6-foot-high retaining
wall is permitted, on a developed singie-family lot located at 13523 Frame Road, in the
Residential Single-Family (RS-7) zone.
There was no one present wishing to speak on this item.
Motion by Councilmember Rexford and seconded by Deputy Mayor Emery to dose the public
hearing adopt Planning Resolution P-05-54 entitled "A Resolution of the City Council of the
City of Poway, Califomia Approving Variance 05-09 AssessoPs Parcel Number317-060-37."
Motion passed 3-0 with Councilmembers Boyack and Higginson absent.
STAFF REPORTS
ITEM 5 (0220-60)
SPECIFIC PLAN AMENDMENT (SPA) 98-01
HILLEARY PLACE BETWEEN
MIDLAND ROAD & COMMUNITY ROAD
APNs: 317-130-42, 66, 67, and 68
Specific Plan (SP)9&01 was approved by the City Council on October 6, 1998,for the 18.29
acre Cortttnercial Generai site located south of Hiileary Place, between Midland Road and
Community Road that includes WalMart and the commercial uses at the comer of Communiry
Road and Hiileary Place.The Specific Plan was established to govem the type of�rrrneraal
uses that would be allowed on the site. Staff has received a request from the owners of
0'Harley's, located within this center, to amend the Zoning Ordinance, to allow a Minor
Conditional Use Permit (MCUP) rather than a Conditional Use Permit(CUP)for this area to
be consistent with the Zoning Ordinance amendment.
There was no one present wishing to speak on this item.
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Page 6—CITY OF POWAY—August 16, 2005 APPROVED
Motion by Deputy Mayor Emery and seconded by Councilmember Rexford adopt Resolution
05-079 entitled, "A Resolution of the City Council of the Ciry of Poway, Califomia, Initiating a
Specific Plan Amendment (SPA)98-01 to the Specific Plan Pertaining to Uses Allowed with
the Approval of a Minor Conditional Use Permit, APN 317-130-42, 66, 67 and 68." Motion
passed 3-0 with Councilmembers Boyack and Higginson absent.
ITEM 6 (0210-30)
ANNUAL REPORT
CONDITIONAL USE PERMIT (CUP)/
RECLAMATION PLAN 89-05
VULCAN MATERIALS - 13501 KIRKHAM WAY
APNs: 320-031-03, 04 AND 06
Vulcan Materials is an e�tisting mineral extraction/processing and concrete manufacturing
business located at 13501 Kirkham Way. As part of the CUP approval, provisions were made
for regular annual reporting on activity at the site. Since the last annual report, no mineral
extraction activity has occurred at the site. Mineral extraction is expected to resume at the
site later this year or early 2006. Since the last annual report, the following information has
been submitted: an updated reclamation plan, an Interim Management Plan, update of the
estimate for financial assurances, plans for the approved noise attenuation wall, and
landscape plans fo�noise wall screening and dust control. An unannounced site inspection
was conducted on July 7, 2005, which revealed that the applicant/project is in compliance
with the conditions of approval and City regulations.
There was no one present wishing to speak on this item.
Council consensus was to receive and file the 2005 Annual Report.
ITEM 7 (1020-70)
CITY'S 25T" ANNIVERSARY CELEBRATION
City Manager Bowersox and Director of Community Services Clark presented the staff report.
The City of Poway will be celebrating its 25"' Anniversary of incorporation this coming
December. Due to the significance of the City's 20"'Anniversary, a unique and enormously
successful comrnunity celebration was held at Old Poway Park on December 16, 2000.
Continuing with the tradition of acknowledging important milestones, the City will be
celebrating its upcoming 25"' Anniversary on December 3, 2005 with a community—wide
celebration at City Hall.
There was no one present wishing to speak on this item.
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APPROVED
Page 7—CITY OF POWAY—August 16, 2005
Motion by Deputy Mayor Emery and seconded by Councilmerr�er Rexford to approve the
25th Anniversary Working Group's event proposal to provide a 25"'Anniversary celebration
for Poway residents on Saturday, December 3, 2005 and appropriate $50,000 from the
General Fund Unappropriated Fund Balance to the Community Services Department
Community Relations Account for the event; and appropriate$1,300 from the General Fund
Unappropriated Fund Balance to the City Managers Office Printing Accouritfor a special 25°i
Anniversary supplemental section for the winter edition of Poway Today. Motion carried 3-0
with Councilmembers Boyack and Higginson absent.
ITEM 8 (0210-90)
CROCKER ROAD DRAINAGE REPORT
This item was continued to the City Council meeting of August 30, 2005.
ITEM 9 (0200-25)
MINOR DEVELOPMENT REVIEW APPLICATION MDRA (04-87)
HILLSIDElRIDGELINE REVIEW AREA
MIDLAND ROAD EXTENSION NORTH OF TWIN PEAKS
PETER AND CHRIS TUPPER, OWNER
APN 314-650-04
The applicants are requesting the approval of a Minor Development Review Application
(MDRA) to construct a 4,374-square-foot, 2-story, single-family residence measuring a
rnaximum of 33 feet in height and an attached 794-square-foot garage, on a 6.01-acre
property located at the Midland Road extension, north of Twin Peaks Road. The property is
zoned Rural Residential A and located within the Hillside/Ridgeline Review Area.
Dee Fleischman, 14428 Midland Road, Poway, requested that the exhibits used to show the
project, be enhanced to more realistiqlly depict the proposed plans.
Motion by Councilmember Rexford and seconded by Deputy Mayor Emery to approve the
Minor Development Review Application 04-87, and approve Planning Resolution No. P-0S-
55, entitled"A Resolution of the City Council of the City of Poway, Califomia Approving Minor
Development Review Application (MDRA) 04-87, Assessor's Parcel Number 314-650-04."
Motion carried 3-0 with Councilmembers Boyack and Higginson absent.
MAYOR AND CITY COUNCIL-INITIATED ITEMS
31A. Deputy Mayor Erriery gave his restaurant review of Miami Grill under City
Councilmembers Announcements at the beginning of the meeting.
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31 B. Deputy Mayor Emery asked the City Council to consider consolidation of volunteer
lists for future recognition dinners. Council consensus was to place this issue on a
future agenda for discussion.
32. Mayor Cafagna requested and received concurrence to hoid a Pre-Development
Conference (PDC 05-02) on September 1, 2005 for Ted Tchang, Tech Business
Center, LLC, regarding a proposed change in land use designation from Light
Industrial (LI}to Light Industrial/Outdoo�Storage(LI/OS)and a request to rrrodify the
land use matrix relating to the maximum allowable gross floor area for Light
Wholesale, Storage and Distribution uses in the Industriai Park(IP)zone.APN: 320-
220-16. (0200-30)
ADJOURNMENT Mayor Cafagna adjoumed the meeting at 7:50 p.m.
L. Diane Shea City Clerk
City of Poway, Califomia
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CITY OF POWAY, CALIFORNA APPROVED
MINUTES OF THE CITY COUNCIL
CANCELED REGULAR MEETING
AUGUST 23, 2005
COUNCILMEMBERS PRESENT
None
COUNCILMEMBERS ABSENT
Merrilee Boyack, Bob Emery, Don Higginson, Betty Reuford, Mickey Cafagna
The Poway City Council Regular Meeting of August 23, 2005, was pnceled
pursuant to City Counal action taken on November 30, 2004.
The next regularly scheduled meeting is August 30, 2005, at 7:00 p.m. in the City
Council Chambers.
l. Diane Shea, City Clerk
City of Poway, Califomia
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