01-21-14 Agenda PacketCity of Poway — City Council Agenda — January 21, 2014
1. CONSENT CALENDAR (Approved By Roll Call Vote)
The Consent Calendar may be enacted in one motion by the Council without discussion
unless a Councilmember, a member of the public, or City staff requests that an item be
removed for discussion.
1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on
Agenda.
1.2 Ratification /Approval of Warrant Registers for the periods of December 9 through
December 13, 2013 and December 16 through December 20, 2013.
1.3 Approval of the January 7, 2014 Regular City Council Minutes.
1.4 Adoption of a Resolution approving the City's application for the Housing - Related
Parks Grant and authorizing the City Manager, Acting City Manager or Interim City
Manager to execute any required agreement or documentation to implement and
administer the grant.
1.5 Award of Contract to CivicPlus for a Government Content Management System
(GCMSO), RFP 14 -004.
1.6 Award of Contract to Fordyce Construction, Inc., the lowest responsive bidder, for
Fiscal Year 2013 -2014 ADA Barrier Removal at Old Poway Park, in the amount of
$111,585, Bid No. 14 -008.
1.7 Second Reading and Adoption of Ordinance 759, 760, 761, 762 and 763 Adopting
by Reference the 2013 California Building Standards Codes, which includes the
2013 California Building Code, the 2013 California Electrical Code, the 2013
California Residential Code, the 2013 California Plumbing Code, and the 2013
California Mechanical Code.
1.8 Report of Emergency Cleanup Expenditures Pertaining to a Hydraulic Fluid Spill
into the Poway Creek made under authority of Resolution No. 14 -003; and,
continuing the authorization for the City Manager, Acting City Manager or Interim
City Manager to provide necessary emergency cleanup to the Poway Creek in
order to safeguard public health and safety. (Requires four -fifths vote of City
Council)
2. ORDINANCE (Ordinance(s) that do not require a Public Hearing - e.g. First Reading of an Ordinance).
3. PUBLIC HEARING
Page 2
City of Poway — City Council Agenda — January 21, 2014
4. STAFF REPORT
4.1 Consideration of the Water Quality Improvement Plan (WQIP) Preparation Cost -
Share Agreements for the Los Penasquitos and San Dieguito Watersheds.
City Manager's Recommendation: Approve and authorize the City Manager to
execute the WQIP Cost -Share Agreements for the Los Penasquitos and San
Dieguito Watersheds; and, appropriate $152,637 from the Unappropriated General
Fund balance (100 -8912) to the Water Quality Improvement Plan multiyear
program budget.
5. WORKSHOP
5.1 Discussion of Sign Regulations for Commercial Businesses with Outdoor Display
that is permitted by the Underlying Zone.
City Manager's Recommendation: Provide direction to staff to make the
temporary sign regulations permanent and return to the City Council with an
Ordinance amending the Poway Municipal Code. The temporary sign regulations
will remain in place until the Ordinance for the permanent regulations go into effect.
6. CITY MANAGER ITEMS
7. CITY ATTORNEY ITEMS
8. MAYOR AND CITY COUNCIL - INITIATED ITEMS
JIM CUNNINGHAM
8.1 "Hike, Bike and Ride across Poway" - Review of a Poway Trail Segment (verbal
report).
8.2 Metropolitan Transit Systems (MTS) Board Update (verbal report).
STEVE VAUS
JOHN MULLIN
DAVE GROSCH
DON HIGGINSON
ADJOURNMENT
Page 3
City of Poway — City Council Agenda — January 21, 2014
The Poway City Council welcomes you and encourages your continued
interest and involvement in the City's decision - making process.
The City of Poway complies with the Americans with Disabilities Act. Upon request this
agenda will be made available in appropriate alternative formats to persons with disabilities
as required by section 202 of the American with Disabilities Act of 1990. Any person with a
disability who requires a modification or accommodation in order to participate in a
meeting should direct such request to the City Clerk's Office at 858 - 668 -4530 at least
24 hours before the meeting, if possible.
State of California )
) ss. AFFIDAVIT OF POSTING
County of San Diego )
1, Sheila R. Cobian, City Clerk of the City of Poway, hereby declare under penalty of perjury that
this notice of a Regular Meeting as called by the City Council of the City of Poway was posted and
provided on January 16, 2014, at 2.30 p.m. Said meeting to be held at 7.00 p.m., January 21,
2014, in the Poway City Council Chambers, 13325 Civic Center Drive, Poway, California. Said
notice was posted on the Bulletin Board at the entrance to City Hall.
Sheila R. Cobian, CMC, City Clerk
Page 4
City of Poway — City Council Agenda — January 21, 2014
1. CONSENT CALENDAR (Approved By Roll Call Vote)
The Consent Calendar may be enacted in one motion by the Council without discussion
unless a Councilmember, a member of the public, or City staff requests that an item be
removed for discussion.
1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on
Agenda.
1.2 Ratification /Approval of Warrant Registers for the periods of December 9 through
December 13, 2013 and December 16 through December 20, 2013.
1.3 Approval of the January 7, 2014 Regular City Council Minutes.
1.4 Adoption of a Resolution approving the City's application for the Housing - Related
Parks Grant and authorizing the City Manager, Acting City Manager or Interim City
Manager to execute any required agreement or documentation to implement and
administer the grant.
1.5 Award of Contract to CivicPlus for a Government Content Management System
(GCMSO), RFP 14 -004.
1.6 Award of Contract to Fordyce Construction, Inc., the lowest responsive bidder, for
Fiscal Year 2013 -2014 ADA Barrier Removal at Old Poway Park, in the amount of
$111,585, Bid No. 14 -008.
1.7 Second Reading and Adoption of Ordinance 759, 760, 761, 762 and 763 Adopting
by Reference the 2013 California Building Standards Codes, which includes the
2013 California Building Code, the 2013 California Electrical Code, the 2013
California Residential Code, the 2013 California Plumbing Code, and the 2013
California Mechanical Code.
2. ORDINANCE (Ordinance(s) that do not require a Public Hearing - e.g. First Reading of an Ordinance).
3. PUBLIC HEARING
4. STAFF REPORT
4.1 Consideration of the Water Quality Improvement Plan (WQIP) Preparation Cost -
Share Agreements for the Los Penasquitos and San Dieguito Watersheds.
City Manager's Recommendation: Approve and authorize the City Manager to
execute the WQIP Cost -Share Agreements for the Los Penasquitos and San
Dieguito Watersheds; and, appropriate $152,637 from the Unappropriated General
Fund balance (100 -8912) to the Water Quality Improvement Plan multiyear
program budget.
Page 2
City of Poway — City Council Agenda — January 21, 2014
5. WORKSHOP
5.1 Discussion of Sign Regulations for Commercial Businesses with Outdoor Display
that is permitted by the Underlying Zone.
City Manager's Recommendation: Provide direction to staff to make the
temporary sign regulations permanent and return 'to the City Council with an
Ordinance amending the Poway Municipal Code. The temporary sign regulations
will remain in place until the Ordinance for the permanent regulations go into effect.
6. CITY MANAGER ITEMS
6.1
7. CITY ATTORNEY ITEMS
7.1
8. MAYOR AND CITY COUNCIL - INITIATED ITEMS
JIM CUNNINGHAM
8.1 "Hike, Bike and Ride across Poway" - Review of a Poway Trail Segment (verbal
report).
8.2 Metropolitan Transit Systems (MTS) Board Update (verbal report).
STEVE VAUS
JOHN MULLIN
DAVE GROSCH
DON HIGGINSON
ADJOURNMENT
Page 3
City of Poway — City Council Agenda — January 21, 2014
The Poway City Council welcomes you and encourages your continued
interest and involvement in the City's decision - making process.
The City of Poway complies with the Americans with Disabilities Act. Upon request this
agenda will be made available in appropriate alternative formats to persons with disabilities
as required by section 202 of the American with Disabilities Act of 1990. Any person with a
disability who requires a modification or accommodation in order to participate in a
meeting should direct such request to the City Clerk's Office at 858 - 668 -4530 at least
24 hours before the meeting, if possible.
State of California )
) ss. AFFIDAVIT OF POSTING
County of San Diego )
1, Sheila R. Cobian, City Clerk of the City of Poway, hereby declare under penalty of perjury that
this notice of a Regular Meeting as called by the City Council of the City of Poway was posted and
provided on January 10, 2014, at 3:30 p.m. Said meeting to be held at 7:00 p.m., January 21,
2014, in the Poway City Council Chambers, 13325 Civic Center Drive, Poway, California. Said
notice was posted on the Bulletin Board at the entrance to City Hall.
Sheila R. Cobian, CMC, City Clerk
Page 4
Item 1.1
Approval of Re-ading by Title
Only and Waiver of Reading ir
Full of Ordinances - .. ,rte,
gQ
City of Poway
COUNCIL CL i., G E D � S REPORT
_
DATE:
TO:
FROM:
INITIATED BY:
January 21, 2014
APPROVED O
APPROVED AS AMENDED O
(SEE MINUTES)
DENIED O
REMOVED O
CONTINUED
RESOLUTION NO.
Honorable Mayor and Members of the.City Council
Penny Riley, City Manager
Scott Edwards, Director of Administrative Services
Andrew White, Finance Manager Off/ �O
SUBJECT: Ratification of Warrant Registers for the Periods of
December 9 through December 13, 2013 and December 16
through December 20, 2013
Summary:
The attached warrant register reports for the periods of December 9 through December
13, 2013 and December 16 through December 20, 2013, are submitted to the City
Council for ratification /approval.
Recommended Action:
It is recommended that the City Council ratify /approve the warrant registers for the
periods of December 9 through December 13, 2013 and December 16 through
December 20, 2013.
Background:
Weekly registers of audited demands are periodically submitted to the City Council by
the Director of Administrative Services for ratification /approval.
Findings:
Date Amount
December 9 through December 13 $9,277,079.84
Warrants for amounts in excess of $100,000 for this period include:
Warrant
Check Number
Amount
Recycled Water Purchase July- September 2013
00222995
$
111,813.24
Release Grading Deposit
00223013
$
127,700.00
October Law Enforcement Services
00223050
$
828,799.15
2000 Tax Allocation Bond Debt Service Payment
00902928
$
128,574.00
2001 Tax Allocation Bond Debt Service Payment
00902929
$2,830,596.60
2003 Tax Allocation Bond Debt Service Payment
00902930
$2,868,013.87
2007 Tax Allocation Bond Debt Service Payment
00902931
$
602,302.33
1 of 26 January 21, 2014 Item # 1.2
Warrant Report
January 21, 2014
Page 2
Payroll 11- 27 -13, Retirement 00902934 $ 154,457.13
Payroll 12 -13 -13 00902935 $ 457,666.64
City Office Building Debt Service Payment 00902936 $ 723,632.41
Date Amount
December 16 through December 20 $2,955,870.68
Warrants for amounts in excess of $100,000 for this period include:
Warrant Check Number Amount
January Medical Insurance Premium 00223086 $ 237,892.74
Fiscal Year 2013 -14 Annual Slurry Seal Project 00223238 $ 105,233.58
Freddie Mac Investment 00902945 $2,006,111.11
Fiscal Impact:
The total amount of warrants for the period of December 9 through December 13, 2013,
is $9,277,079.84.
The total amount of warrants for the period of December 16 through December 20,
2013, is $2,955,870.68.
Environmental Review:
This item is not subject to CEQA review.
Public Notification:
None
Attachments:
Warrant Register for the period of December 9 through December 13, 2013
Warrant Register for the period of December 16 through December 20, 2013
2 of 26 January 21, 2014 Item # 1.2
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A
January 21, 2014 Item # 1.2
OF POlCi�1
IN THE CCJ
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
Summary:
COUNCIL AGENDA REPORA
January 21, 2014
APPROVED
❑
APPROVED AS AMENDED
❑
(SEE MINUTES)
DENIED
❑
REMOVED
❑
CONTINUED
Resolution No.
Honorable Mayor and Members.of the City Council
Penny Riley, City Manager
Sheila R. Cobian, City Clerk
Approval of Minutes
The Minutes of the January 7, 2014, Regular Meeting of the Poway City Council are
attached for approval.
The Poway City Council sits as the Poway Planning Commission, the Poway Housing
Authority, the Public Financing Authority, and the Successor Agency to the Poway
Redevelopment Agency.
Recommended Action:
It is recommended that the City Council approve the Minutes of the January 7, 2014, Regular
Meeting of the Poway City Council as submitted.
Fiscal Impact:
None.
Environmental Review:
Environmental review is not required according to CEQA guidelines.
Public Notification:
None.
1 of 9 January 21, 2014, Item #1.3
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
January 7, 2014
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council /City of Poway Planning Commission /Poway Housing Authority /Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDERiI€
Mayor Higginson called the Regular Meeting t o order at 7:00 p.m.
ROLL CALL Cunningham, Vaus M llin, Grosch Hi inso lu!
;t
STAFF MEMBERS PRESENT
,
Penny Riley, City Manager; Tina White "Assistant City =Manager: Michael Reid, Attorney;
Sheila Cobian, City Clerk; Robin Bettin, Director of Community Services; Bob Manis,
' ��`�, u�
Director of Developme l ail '.Services, Leah Browder, Director, of Public Works- Scott
Edwards, Director o '
fAdmmistrative °Services, Mark ,Sanchez, Director of Safety
Services; Captain B II'Donahue Sheriff's I ep�artment.
(Note Hereinafter the titles Mayor, Deputy Mayor c Councilmember, City Manager Assistant City
Manager, f City A`ttorn�ey, City '-Clerk'and Directordtof, Administrative Services shall be used to
indicates =Mayor /Ch.air,,�li� Deputy Mayo'rNi �e � Chair, Councilmember /Director, City
Manager /Executive Director, Assistant City ,Manager /Assistant Executive Director, City
Attorne /Counsel, City ClerWSecret�a`� and Director of Administrative Services/Finance Officer.
Y Y , ,� !YI, )
LEDGE OF:ALLEGIANC
Cub Scout Pack #627— Wolf Den #4 led the Pledge of Allegiance and presentation of
Colors.I
PRESENTATIONS
Mayor Higginson presented the Mayor's Award to Bill Berghoff in recognition of
Sportsplex USA of Poway's 20 year partnership with the City of Poway.
Mr. Berghoff thanked the Council for the recognition and the opportunity to partner with
the City for the past 20 years.
9839
2 of 9 January 21, 2014 Item #1.3
City of Poway — Minutes — January 7, 2014
Mayor Higginson gave an overview of the many projects that retiring City Manager
Penny Riley was responsible for throughout her career. He also commented that her
ability to comprehend and implement the vision of the City Council is a unique trait in an
individual and that she excels in that area. He presented her with a plaque and a
bouquet of flowers for her 25 years of service to the City of Poway.
City Manager Riley expressed her appreciation for the privilege of working for the City of
Poway. She thanked Council for their clear policy direction throughout her career.
Councilmember Cunningham commented that Manager Riley epitomizes passion,
intelligence and grace and that she always reflects a great'ili"ght on the City of Poway.
Councilmember Vaus thanked Manager Riley for eueiryti ing she has done for the City.
Councilmember Mullin commented that Manlage'r Ril
of long term goals while handling the day:to day
expressed his admiration for her ability 4 ~to; hire,
members.
ay is always able to maintain sight
operationslof the City. He also
develop aril retain quality staff
°''J)• "lliii a�i liIp 111111
Deputy Mayor Grosch stated thatiManager Riley isalways professional, knowledgeable
and an asset to the City of Poway. ii '
None. �1 ' If Ii x}g¢
CONSENT CALENDAR (Approved by Roll Call Vote)
. s1i iiii ins � ¢ ij.
Motion by1 iC,ounciylmemb,,.,A rnninggham, seconded by Councilmember Mullin to
approve'Consenti_Calendar #Items 1.1 i.through 1.4 and 1.6 through 1.13 with Item
1.5 removed. Motion carried ' yJhe following roll -call vote:
i �1� Ayes: �i Cunningham, Vaus, Mullin, Grosch, Higginson
' lhoes: None
Absent: None
1.1 Approval of Reading byTitle only and Waiver of Reading in full of Ordinances on
Agenda. Ii$is.
1.2 Ratification /Approval of Warrant Registers for the periods of November 4 through
November 8, 2013, November 11 through November 15, 2013, November 18
through November 22, 2013, November 25 through November 29, 2013 and
December 2 through December 6, 2013. (0475 -20)
1.3 Approval of the Regular City Council Meeting Minutes of November 19 and
December 3, 2013 and the Special City Council Meeting Minutes of December 16,
2013.
9840
3 of 9 January 21, 2014 Item #1.3
City of Poway — Minutes — January 7, 2014
1.4 Award of Contract to Agricultural Pest Services Inc., for Pest Control Maintenance
Services, RFP 14 -002. (0700 -10)
DeteGti9R Systems and MeniteF6 in the ameunt ef $111,755.70 from
00
REMOVED ITEM •
1.6 Acceptance of the Sports Court Resurfacing Project, from Trueline as complete;
Authorize the City Clerk to file and record the Notice, of Completion; Authorize the
release of the Retention in the amount of $2,356fi1if encumbered, 45 days after
City Council acceptance; Release the Bond for,,Mat�erial and Labor in the amount of
bags �a..a
$47,120 after the release of retention; a �d; I'RI etain the Bond for Faithful
Performance for a period of one year, Bid �Noii14 -001.1 (0700 -10)
1.7 Acceptance of City Facilities Painting 2013/2014 `Veii
Enterprises, Inc., as complete; Authorize the City Clerk to file
of Completion; Authorize the release of the Retention in the
days after City Council acceptance; Relea;
amount of $80,700; and, RetaY =the Bond
one year, RFB 13- 018. #'
k x
iil ,s s,
1.8 Acceptance of Public Improvements f6ri1
002), as compldf6'�;111,6thorize th6h releaE
amount of $8i6i46; Release the Pa, Tent
Retain the Warrantv Secu city in the iamo1.
9 AccOtanicei ofii,Publi
Project (W113- 0011),
g��a,� "3 a1,
Security in the amou
$5,600,6i�and, Retain t
one years
10 Acceptance�oflPublic
Project (W110- 0.01),, aq
in the amount of $i114ii
and, Retain the Warrz
year.
from Anemos
record the Notice
got of $5,345, 45
e,the Bond for Materialland Labor in the
for Fa"it�hful Performance 'for a period of
(0700 -10)
h RGoldstein Sewer Connection (S112-
0 ofihthe Performance Security in the
fsai; s saj"
Security ;in, the amount of $4,323; and,
nt of $86`4.60 for a period of one year.
iii 10 (0200 -50)
z 9
'' 1� , '1
ciilmproveme,nts0,,forithe Goldstein Fire Hydrant and Trail
as f$ c�ompl1 te;�Authorize the release of the Performance
t o $1g1', =2 , Release the Payment Security in the amount of
he Warranty, Security in the amount of $1,122 for a period of
(0200 -50)
'If
provements for the Chinmaya Mission Spiritual Center
€' is
complete; Authorize the release of the Performance Bond
,0; Release the Payment Security in the amount of $7,090;
ty Security in the amount of $9,137.80 for a period of one
(0210 -30)
1.11 Approval of Records Management Policy and Retention Schedule. (0170- 70/90)
12 Approval of Contract with South Coast Fire Equipment Inc., to replace a damaged
fire pumper apparatus. (0700 -10)
9841
4 of 9 January 21, 2014 Item #1.3
City of Poway — Minutes — January 7, 2014
1.13 Second Reading and Adoption of Ordinance 758 entitled, "An Ordinance of the
City of Poway, California, Approving Specific Plan Amendment 13 -003 to the South
Poway Specific Plan Changing the Land Use Designation from Light Industrial to
Light Industrial- Storage on a 2.19 -Acre Site Located at 13250 Kirkham Way."
2. ORDINANCE (Ordinance(s) that do not require a Public Hearing - e.g. First Reading of
an Ordinance).
2.1 None.
(See items 3.1, 3.2 and 3.3)
3. PUBLIC HEARINGS
3.1 Adoption of Ordinance Amending
Code.
Director of Safety Services Mark San
Motion by Councilmembdti
to close the public hearing
Ordinance No. 756 entitled
ingham
uct a s
Repealing Chapter 15.24 of thetF
Chapter 15.24 Rega'iding the Po'S
the 2013 Califo'r'nia 'Fire Code
Certain Amen "dments,i1 ?Additio
unanimously.
3.2 Adoption of Ordinance All
{1 111 §x ItHfi
Urban Interface (WiUI) Coded ,
Directirof, Safety Services Marki
a
`'Municipal 166de, Chapter 15.24 Fire
(0360 -90)
ave an,oyerview of'tlie: item.
# 1 i.
seconded by Council'member Vaus
econdir�eading by title only and adopt
inance of�the City of Poway, California,
ay, „Municip'a�11Code and Adopting a New
Fire.lCode, which adopts by Reference
thei °2012International Fire Code with
a'nd Deletions.” Motion carried
ilt
iy, Municipal Code, Chapter 15.05 Wildland
ly�
(0360 -90)
hez reviewed the staff report.
Motion by -ouncilmernber Vaus, seconded by Councilmember Mullin to
close the pubii�e hearing, conduct a second reading by title only and adopt
Ordinance No. 757 =entitled An Ordinance of the City of Poway, California,
Repealing Chapter'115.05 of the Poway Municipal Code and Adopting a New
Chapter 15.05 Regarding the Poway Wildland -Urban Interface Code, which
adopts by Reference the International Wildland -Urban Interface Code, 2012
Edition, with Certain Amendments, Additions and Deletions." Motion carried
unanimously.
9842
5 of 9 January 21, 2014 Item #1.3
City of Poway — Minutes — January 7, 2014
3.3 First Reading of Ordinances of the City of Poway, California, Repealing Poway
Municipal Code (PMC) Chapters 15.04, 15.08, 15.10, 15.12, 15.16, 15.18, and
15.22, and Adding New Chapters 15.04, 15.08, 15.10, 15.12, 15.16, 15.18, and
15.22 to the PMC, Adopting by Reference the 2013 California Building Standards
Codes, which includes the 2013 California Building Code, the 2013 California
Electrical Code, the 2013 California Residential Code, the 2013 California
Plumbing Code, the 2013 California Mechanical Code, the 2013 California Energy
Code, and the 2013 California Green Building Standards Code. (0810 -90)
City Planner Rich Whipple reviewed the staff report , Mr. Whipple explained that
due to a recent bulletin issued by the California ;Buil'ding Standards Commission
F.`
(CBSC) pertaining to the effective date of certainprovisions of.the 2013 California
Energy Code and 2013 California Green�Blding Standards Code, staff
recommends the withdrawal of the two Orghh5tes pertaining to those Codes
Motion by Mayor Higginson, secon'ded'`by Councilmefil#
public hearing, and introduce Ordinance No. 759 entitle
njjrlj.
the City of Poway, California, Repealing Chapter 1
Municipal Code and Adopting a Newii9f•
°1d3', X11
California Building Stand'ar "ds, Incorpor
California Building Code, 201,3Ecfition "; an
Introduce Ordina
California, Rep 'ie
Adopting a'i�Ne
Standards, Inc1'01
Code, 2013 Editia
Intr#tlauce'0
California,
Adopting a
nce No. 76099
ng Chapter
Chapter 15.
,porating', by
in , arp
nce�fV
aling
���Cha
Standards, Incorpor
Code,s201a3 Edition ";
.08
ce
Mullin to close the
ti 'An Ordinance of
4a of the Poway
iapte'r' 15.04, Regarding the 2013
iting by Reference Therein the
d;l,
i Ordiniance of the City of Poway,
p1111h>
the Poway Municipal Code and
ingthe 2013 California Building
Therein the California Electrical
ow 761 entitled, ion Ordinance of the City of Poway,
Chapter 15 1t0 � of the Poway Municipal Code and
pteri!115.10, Regarding the 2013 California Building
ng byliReference Therein the California Residential
4:l
Introduce Ordinance No! 762 entitled, "An Ordinance of -the City of Poway,
California, Re�pealingChapter 15.12 of the Poway Municipal Code and
Adopting a New?Ch`apter 15.12, Regarding the 2013 California Building
Standards, Incorporating by Reference Therein the California Plumbing
Code, 2013 Edition "; and,
Introduce Ordinance No. 763 entitled, "An Ordinance of the City of Poway,
California, Repealing Chapter 15.16 of the Poway Municipal Code and
Adopting a New Chapter 15.16, Regarding the 2013 California Building
Standards, Incorporating by Reference, Therein the California Mechanical
Code, 2013 Edition." Motion carried unanimously.
9843
6 of 9 January 21, 2014 Item #1.3
City of Poway — Minutes — January 7, 2014
Council unanimously concurred to continue to a future date the consideration of
the following Ordinances:
Ordinance No. 764 entitled, "An Ordinance of the City of Poway, California,
Repealing Chapter 15.18 of the Poway Municipal Code and Adopting a New
Chapter 15.18, Regarding the 2013 California Building Standards,
Incorporating by Reference Therein the California Energy Code, 2013
Edition "; and,
Ordinance No. 765 entitled, "An Ordinance of the City of Poway, California,
Repealing Chapter 15.22 of the Poway Municipa( Code and Adopting a New
Chapter 15.22 Regarding the 2013 California Buildin Standards,
Incorporating by Reference Therein the California Green Building Standards
Code, 2013 Edition."
4. STAFF REPORTS
4.1 Approval of Agreement for Interim
Tina M. White.
4.2
City Manager Penny Riley g
and agreement. 1111
Council discussion ensued re
to serve as Interim Citv Mana
Motion by Counc`i'lhv
to approve th'e, Agi
"'14
Poway and Tina* N
unanimously. !
Appro >vaI of °a resoI i
within the City o�I1pov
Suspiending the Notic,
Cleanup (Requires fl
Public Works Director
,,,
City: Manager betweer
i ,p
$i3� i. iafx_
the City of Poway and
(0700 -10)
an overviewgflthe components of,. {the staff report
r Cun
,nt for
ing their appreciation for Ms. White's willingness
Hingham, seconnded by Councilmember Mullin
Interim City iVianager between the City of
e v
fectivee January 25, 2014. Motion carried
inFin di n g''a'nd= Declaring the Existence of an Emergency
y doe to a Hydraulic Fluid Spill into the Poway Creek and
and`Bidding Requirements in Connection with the Required
irfifths vote of City Council) (0700 -10)
i Browder presented the staff report.
In response ° to an inquiry from Councilmember Cunningham, Ms. Browder
explained that tf efleq'66ment responsible for the leak -was rented and that upon
delivery to the C41 'maintenance became the City's responsibility. She further
explained that staff is.working with the City's Finance department to see what
insurance reimbursements the City might receive for the expenses incurred.
Motion by Councilmember Vaus, seconded by Councilmember Mullin to
adopt Resolution No. 14 -003 entitled, "A Resolution of the City Council of the
City of Poway, California, Approving Waiver of the Formal Bid Process for
Emergency Cleanup of a Hydraulic Fluid Spill in the Poway Creek "; and
Authorizing the City Manager to execute the necessary documents. Motion
carried unanimously.
9844
7 of 9 January 21, 2014 Item #1.3
City of Poway — Minutes — January 7, 2014
5. WORKSHOP
5.1 None.
6. CITY MANAGER ITEMS
City Manager Riley commented that on January 2, 2014 Poway's first baby was born at
Pomerado Hospital.
7. CITY ATTORNEY ITEMS
7.1 CLOSED SESSION
CONFERENCE WITH LEGAL COUNS
Initiation of litigation pursuant to paragr
54956.9: One (1) potential case. 111111i;
8. MAYOR AND CITY COUNCIL - INITIATE
l
Councilmember Cunningham = #m
8.1 "Hike, Bike and Ride across Poway
report).
Councilmembe°rl'Cu
Council Meeting..
Councilmember Cur
Wi 'ter Festival cele
January 11, 201i4�at
�a
Councilmember Vaus
Councilmeli�$�Eme ber Vaus
opportunity atLake Pc
.gr
;d
8.2 Discuss Holding a,Cc
2014 -2015 Budget.' "'
am
,
- ANTICIRAT'ED LITIGATION
` (4) of subdivision (d) of Section
TEMS £i
- Review of a Poway Trail Segment (verbal
(1020 -70)
1 " �...,
,rn11, courag
n scheduled
iunity Park +j:;
the January 21, 2014 City
members of the public to attend the
r Friday, January 10 and Saturday,
imented that perhaps there is a revenue generating
if the City pursues parking fees during the off season.
nity Meeting Prior to Consideration of the Fiscal Year
Councilmember Vaus requested that the City Council consider holding a Workshop
or Town Hall style meeting to give the community an opportunity to ask questions
regarding the City's budget prior to the Public Hearing in June.
Council discussion ensued regarding their support for holding a Community
Meeting.
9845
8 of 9 January 21, 2014 Item #1.3
City of Poway — Minutes — January 7, 2014
Councilmember Mullin - No report given.
Deputy Mayor Grosch
Deputy Mayor Grosch spoke about the successful Christmas in the Park event in
December.
Mayor Higginson
Mayor Higginson also encouraged the community to come out to the Winter
Festival event on Friday or Saturday.�ia =,1'
CLOSED SESSION
As requested by Attorney Michael Reid, Council adjourned into .Closed Session at 7:55
p m. to discuss the followin g'
CONFERENCE WITH LEGAL COUN'SELg# ANTICIPATED LITIjGATION
Initiation of litigation pursuant to paragraph (4)olftsubdivision (d)iofi:Section
54956.9: One (1) potentialcase.
it
��� , li
The Closed Session convened at 7:58 p rn?and concluded at 8 :17 p.m.
�.x �,. ' V .
Attorney Reid announcedlitha
County in a lawsuitl'agai�nst'the"
the County's calculation of Re
of pass- through payfrnents to
Council's approval also - incluc
Angeles, Califo'rnial., tokreprese
cities, dad includes authorizai
necessarylto pa
The Regular
9 of 9
Jan
e
the Cityi Council lapp roved' ijoining other cities in the
jounty ofkSan_Diego and pother taxing entities regarding
velopment@ Property Tax Trust Fund payments, in light
Pie County Fschools, and other taxing entities. The
5e gaging they law firm of Colantuono & Levin, Los
the C °ityofPovvay along with other San Diego County Wwf
n� for the�1 ,i � Manager to execute such agreements
osecution of this litigation.
7, 2014 was adjourned at 8:18 p.m.
Sheila R. Cobian, CIVIC
City Clerk
City of Poway, California
9846
January 21, 2014 Item #1.3
OF POIy 9r
City ®f Poway
T�F0 1, THE0C-0 OUNCIL AGENDA REPORT
APPROVED O
APPROVED AS AMENDED O
(SEE MINUTES)
DENIED O
REMOVED O
CONTINUED
RESOLUTION NO.
DATE: January 21, 2014
TO: Honorable Mayor and Members of the City Council
FROM: Penny Riley, City Manager,,M
INITIATED BY: Robin Bettin, Director of Community Services
SUBJECT: Resolution Authorizing the Application for the Housing -
Related Parks Grant
Summary:
The Department of Housing and Community Development (HCD) issued a Notice
of Funding Availability (NOFA) for the Housing - Related Parks (HRP) Grant Program
for the 2013 funding round. This program will provide up to $25 million to jurisdictions
that have approved housing for lower- income households and are in compliance with
State housing element law. The grant funds can be used to create or rehabilitate
parks in the community. Two recent projects, Orange Gardens and The
Meadows - Metate Lane, qualify Poway to apply for this grant opportunity. HCD
requires the City Council to approve a resolution authorizing the application.
Recommended Action:
It is recommended that the City Council adopt the Resolution authorizing the City's
application for the Housing - Related Parks Grant, and authorize the City Manager, any
Acting City Manager, or any Interim City Manager, to execute any required agreement
or other documentation necessary to implement and administer the grant.
Background:
The Housing - Related Parks Grant Program provides funding. for local park
enhancements to jurisdictions that have recently approved housing for lower- income
households, and are in compliance with State Housing Element law.
In September 2012, the City received a $200,850 grant from the HCD's HRP Grant
Program. The funds were utilized for the following improvements at Community Park:
construction of a new gazebo and picnic area, bocce court drainage improvements,
renovation of the east and west ball fields, painting of the Swim Center, and Senior
Center operable wall replacement.
1 of 4 January 21, 2014 Item # 1.4
Application for the Housing - Related Parks Grant
January 21, 2014
Page 2
The HCD issued a Notice of Funding Availability, announcing that $25 million is
available for the 2013 funding round.
Findings:
The HCD recognizes a connection between access to parks and recreation facilities,
and healthier communities. The HRP program rewards communities that provide
affordable housing by providing grant funds to create or rehabilitate parks.
Grant amounts are based on criteria including location of the proposed park
improvements, prior use of the affordable housing site, and bedroom count and
affordability levels offered at the affordable housing complex. If a jurisdiction meets
additional criteria, a bonus award is added to the grant. The estimated base award is
$94,000.
The City of Poway has a certified Housing Element and approved two projects that may
qualify for grant funds: Orange Gardens Apartments on Oak Knoll Road, a
rehabilitation project made available to low -and very-low income households; and The
Meadows on Metate Lane and York Avenue, a first -time homebuyers program made
available to low- and moderate- income households.
Staff recommends using grant proceeds for needed repairs and playground
renovation at Hilleary Park.
HCD requires adoption of a City Council resolution authorizing application for the
program. The grant application is due January 22, 2014, and awards will be announced
in June 2014. At that time, staff will return to the City Council with a request for an
appropriation from the General Fund in the amount of the approved grant award, to be
reimbursed by the grant.
Fiscal Impact:
There is no fiscal impact associated with this action.
Environmental Review:
The approval of the application is not subject to CEQA review.
Public Notification:
None.
Attachment:
A. A Resolution of the City of Poway Authorizing the Application for the
Housing - Related Parks Grant
2 of 4 Attachment A January 21, 2014 Item # 1.4
RESOLUTION NO. 14-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF POWAY, CALIFORNIA, AUTHORIZING THE APPLICATION
FOR THE HOUSING - RELATED PARKS GRANT
WHEREAS, The State of California, Department of Housing and Community
Development (Department) has issued a Notice of Funding Availability (NOFA) dated
October 2, 2013, under its Housing - Related Parks (HRP) Program; and
WHEREAS, The City of Poway desires to apply for an HRP Program grant and
submit the 2013 Designated program Year Application Package released by the
Department for the HRP Program; and
WHEREAS, the Department is authorized to approve funding allocations for the
HRP Program, subject to the terms and conditions of the NOFA, Program Guidelines,
Application Package, and Standard Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council'of the City of Poway
as follows:
Section 1: The City of Poway is hereby authorized and directed to apply for and submit to
the Department the HRP Program Application Package released October 2, 2013, for the
2013 Designated Program Year. If the application is approved, the City of Poway is hereby
authorized and directed to enter into, execute, and deliver a State of California Standard
Agreement (Standard Agreement), and any and all other documents required or deemed
necessary or appropriate to secure the HRP Program Grant from the Department, and all
amendments thereto (collectively, the "HRP Grant Documents ").
Section 2: The City of Poway shall be subject to the terms and conditions as specified in
the Standard Agreement. Funds are to be used for allowable capital asset project
expenditures to be identified in Exhibit A of the Standard Agreement. The application in full
is incorporated as a part of the Standard Agreement. Any and all activities funded,
information provided, and timeline represented in the application are enforceable through
the Standard Agreement. Applicant hereby agrees to use the funds for eligible capital
asset(s) in the manner presented in the application as approved by the Department and in
accordance with the NOFA and Program Guidelines and Application Package.
Section 3: The City Manager, any Acting City Manager, or any Interim City Manager, is
hereby authorized to execute in the name of the City of Poway the HRP Program
Application Package and the HRP Grant Documents as required by the Department for
participation in the HRP Program.
3 of 4 January 21, 2014. Item # 1.4
Resolution No. 14-
Page 2
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway
at a regular meeting this 21st day of January 2014.
Don Higginson, Mayor
ATTEST:
Sheila R. Cobian, CMC, City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF SAN DIEGO )
I, Sheila R. Cobian, City Clerk, of the City of Poway, do hereby certify under penalty of
perjury that the foregoing Resolution No. 14- was duly adopted by the City Council at a
meeting of said City Council held on the 21st day of January 2014, and that it was so
adopted by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Sheila R. Cobian, CMC, City Clerk
City of Poway
4 of 4 January 21, 2014 Item # 1.4
City ®f Poway
W
- {'COUNCIL AGENDA REPORT
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
Summary:
January 21, 2014
APPROVED O
APPROVED AS AMENDED O
(SEE MINUTES)
DENIED O
REMOVED O
CONTINUED
RESOLUTION NO.
Honorable Mayor and Members of the City Council
Penny Riley, City Manager.
Scott Edwards, Director of Administrative Services
Brad Rosen, IT Manager
Award of Contract to CivicPlus for a Government Content
Management System (GCMS @)
In keeping with the City's goal of investing in technology to improve operational
efficiencies and service levels, the FY 2013 -14 Budget provides for the implementation
of certain technology -based enhancements. Of these, funding was approved for a
redesigned website and content management system. With a new content
management system the City website will function more reliably with current Internet
browsers, and will also include responsive design features to address the increasing
number of mobile users.
After completing a Request for Proposals process, the City has identified CivicPlus to
implement the new website, and a contract is attached for Council consideration. The
total contract cost is $53,281 over four years. First year implementation costs of
$36,494 would be funded via the FY 2013 -14 Budget within the Administrative Services
Department. Subsequent years' maintenance costs would also be budgeted via the
Administrative Services Department in the amount of $5,504 for year two, $5,504 for
year three, and $5,779 for year four.
Recommended Action:
It is recommended that the City Council authorize the City Manager to execute an
agreement with CivicPlus in a form acceptable to the City Attorney for the purchase of
the software licensing, implementation, support, and maintenance of the CivicPlus
GCMS @.
Background:
In keeping with the City's goal of investing in technology to improve operational
efficiencies and service levels, the FY 2013 -14 Budget provides for the implementation
of certain technology -based enhancements. Of these, funding was approved for a
redesigned website and content management system. This includes certain technology
enhancements, which are outlined as follows:
1 of 89 January 21, 2014 Item # 1.5
Award of Contract to CivicPlus
January 21, 2014
Page 2
Responsive Design
Currently, the City's website is designed for viewing via a 1024x768 resolution computer
screen. A redesigned website would include responsive design features to adjust the
layout of the text and photos to better fit onto the screen size of multiple devices
accessing the website, such as tablet computers and mobile phones.
Module -based Features
CivicPlus' GCMS@ consists of many module -based features that can be utilized at any
time without additional cost. Modules include: Facilities & Reservations, which can be
used to display local facilities and related amenities to the public; Alert Center, which
provides a way to get news out to the community quickly, activating notifications that
can be sent out through email, text message and social media; and new modules that
are anticipated to be built and deployed regularly over time. The City will have access
to new and existing modules at any time and at no additional cost.
Dynamic Page Components
Dynamic Page components, such as event calendars, news announcements, and
FAQs, are key features that make up a web site. The City's current website displays
one type of dynamic information per page, which is only editable by the web
administrator. Given the structure of our current website, this can only be changed if
the City pays for custom programming. Using the CivicPlus' GCMS @, Dynamic page
components may be placed on any page to help display relevant information by
functional area, and they may be edited by respective staff in each City department.
This functionality improves the website design and makes pages more useful to the
public.
Findings:
The IT Division recently distributed a Request for Proposal (RFP) to various companies
specializing in the creation of government websites, with six vendors responding to the
request. A multi- department team evaluated and rated the proposals based on the
overall value for the website redesign and content management solution, focusing on
software, design, implementation, training, and support. Following the evaluation
process, the team identified CivicPlus' GCMS@ as the most qualified and cost - effective
choice that most closely matched the City's current and anticipated future needs.
Once implemented, the CivicPlus' GCMS@ will provide the City and community with a
unique and customized website design for the poway.org and powaycenter.com
websites, including: new intuitive navigation; page layout; interactive functions; page
versioning; and many new modules and features over time.
The attached Agreement (Attachment A) includes the pricing and terms for the software
licensing, installation, support, and maintenance of the CivicPlus' GCMS@ solution. The
total four -year contract cost is $53,281. First year implementation costs of $36,494
would be funded via the FY 2013 -14 Budget within the Administrative Services
Department. Subsequent years' maintenance costs would also be budgeted via the
2 of 89 January 21, 2014 Item # 1.5
Award of Contract to CivicPlus
January 21, 2014
Page 3
Administrative Services Department in the amount of $5,504 for year two, $5,504 for
year three, and $5,779 for year four.
Fiscal Impact:
Sufficient funds have been budgeted in the Administrative Services FY 2013 -14
operating budget (0108- 6122C) for the first year implementation costs of $36,494.
Environmental Review%
This item is not subject to CEQA review.
Public Notification:
None.
Attachment A: Agreement between the City of Poway and CivicPlus
3 of 89 January 21, 2014 Item # 1.5
Attachment A
City of Poway
STANDARD AGREEMENT FOR SERVICES
This Agreement entered into this day of , 20 ,
by and between the CITY OF POWAY (hereinafter referred to as "City ") and Icon
Enterprises, Inc., a Kansas corporation, doing business in California as CivicPlus
(hereinafter referred to as "Consultant').
RECITALS
WHEREAS, City desires to obtain the services of a private consultant to perform
website design, programming and implementation for the Website Redesign and
Content Management System (Project); and
WHEREAS, Consultant is a(n) government website and application integration
consultant and has represented that Consultant possesses the necessary qualifications
to provide such services; and
WHEREAS, City has authorized the preparation of an agreement to retain the
services of Consultant as hereinafter set forth.
NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY
RETAIN CONSULTANT ON THE FOLLOWING TERMS AND CONDITIONS:
1. Scope of Services.
Consultant shall provide services as described in Exhibit "A" entitled
"Special Provisions" attached hereto and made a part hereof.
2. Compensation and Reimbursement.
City shall compensate and reimburse Consultant as provided in Exhibit "A"
entitled "Special Provisions" attached hereto and made a part hereof.
3. Term of Agreement.
The term of this Agreement shall be as described on Exhibit "A" entitled
"Special Provisions" attached hereto and made a part hereof.
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4 of 89 January 21, 2014 Item # 1.5
4. Termination.
Except as otherwise provided below, this Agreement may be terminated
with or without cause by either party upon sixty (60) days written notice to the other
party.
City may terminate this Agreement if Consultant is found in default of any
obligation hereunder which has not been cured within thirty (30) days after receipt of
written notice of such default. In addition, if at any time after commencement of service,
City determines that such services are inadequate, unsatisfactory, or substantially not
conforming to the descriptions, warranties, or representations contained herein, the City
may terminate the Agreement upon 30 days' written notice to Consultant.
Consultant may terminate this Agreement if City is found in default of any
obligation hereunder, which has not been cured within thirty (30) days after receipt of
written notice of such default. In addition, if at any time after commencement of service,
Consultant fails to receive payment for services rendered to City, the Consultant may
terminate the Agreement upon 30 days' written notice to City.
5. Confidential Relationship.
City may from time to time communicate to Consultant certain information
to enable Consultant to effectively perform the services. Consultant shall treat all such
information as confidential, whether or not so identified, and shall not disclose any part
thereof without the prior written consent of the City. Consultant shall limit the use and
circulation of such information, even within its own organization, to the extent necessary
to perform the services. The foregoing obligation of this Paragraph 5, however, shall
not apply to any part of the information that (i) has been disclosed in publicly available
sources . of information; (ii) is, through no fault of Consultant, hereafter disclosed in
publicly available sources of information; (iii) is now in the possession of Consultant
without any obligation of confidentiality; or (iv) has been or is hereafter rightfully
disclosed to Consultant by a third party, but only to the extent that the use or disclosure
thereof has been or is. rightfully authorized by that third party.
Consultant shall not disclose any reports, recommendations, conclusions
or other results of the services or the existence of the subject matter of this contract
without the prior written consent of the City. In its performance hereunder, Consultant
shall comply with all legal obligations it may now or hereafter have respecting the
information or other property of any other person, firm or corporation.
6. Office Space and Clerical Support.
Consultant shall provide its own office space and clerical support at its
sole cost and expense.
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5 of 89 January 21, 2014 Item # 1.5
7. Covenant Against Contingent Fees.
Consultant declares that it has not employed or retained any company or person,
other than a bona fide employee working for Consultant, to solicit or secure this
Agreement, that it has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from the award or making of the Agreement.
For breach of violation of this warranty, City shall have the right to annul this Agreement
without liability, or, at its sole discretion, to deduct from the Agreement price or
consideration, or otherwise recover the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
8. Ownership of Documents.
Upon full and complete payment of submitted invoices for the Project
Development and Deployment and launch of the website, City will own the Customer
Content, as well as the GCMSO software.
Upon completion of the development of the site, City will assume full
responsibility for website content maintenance and content administration. City, not
Consultant, shall have sole responsibility for the accuracy, quality, integrity, legality,
reliability, appropriateness, and intellectual property ownership or right to use of all
Customer Content.
City shall not (i) license, sublicense, sell, resell, transfer, assign, distribute
or otherwise commercially exploit or make available to any third party the GCMSO
software in any way; (ii) modify or make derivative works based upon the GCMSO
software; (iii) create Internet "links" to the GCMSO software or "frame" or "mirror" any
GCMSO administrative access on any other server or wireless or Internet -based device;
or (iv) reverse engineer or access the GCMSO software in order to (a) build a
competitive product or service, (b) build a product using similar ideas, features,
functions or graphics of the GCMSO software, or (c) copy any ideas, features, functions
or graphics of the GCMSO software.
The CivicPlus name, the CivicPlus logo, and the product and module
names associated with the GCMSO software are trademarks of CivicPlus, and no right
or license is granted to use them.
9. Conflict of Interest and Political Reform Act Obligations.
During the term of this Agreement Consultant shall not act as consultant
or perform services of any kind for any person or entity whose interests conflict in any
way with those of the City of Poway. Consultant shall at all times comply with the terms
of the Political Reform Act and the local conflict of interest ordinance. Consultant shall
immediately disqualify itself and shall not use its official position to influence in any way
any matter coming before the City in which the Consultant has a financial interest as
defined in Government Code Section 87103. Consultant represents that it has no
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6 of 89 January 21, 2014 Item # 1.5
knowledge of any financial interests which would require it to disqualify itself from any
matter on which it might perform services for the City.
"Consultant" means an individual who, pursuant to a contract with a state
or local agency:
(A) Makes a governmental decision whether to:
1. Approve a rate, rule or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any, permit, license,
application, certificate, approval, order, or similar
authorization or entitlement;
4. Authorize the City to enter into, modify, or renew a contract
provided it is the type of contract that requires City approval;
5. Grant City approval to a contract that requires City approval
and to which the City is a party, or to the specifications for
such a contract;
6. Grant City approval to a plan, design, report, study, or similar
item;
7. Adopt, or grant City approval of, policies, standards, or
guidelines for the City, or for any subdivision thereof; or
(B) Serves in a staff capacity with the City and in that capacity participates in
making a governmental decision as defined in Regulation 18702.2 or
performs the same or substantially all the same duties for the City that
would otherwise be performed by an individual holding a position specified
in the City's Conflict of Interest Code. -
DISCLOSURE DETERMINATION:
❑ 1. Consultant/Contractor will not be "making a government decision"
or "serving in a staff capacity" as defined in Sections A and B
above.
No disclosure required.
❑ 2. Consultant/Contractor will be "making a government decision" or
"serving in a staff capacity" as defined in Sections A and B above.
As a result, Consultant/Contractor shall be required to file a
Statement of Economic Interest with the City Clerk of the City of
Poway in a timely manner as required by law.
DEPARTMENT DIRECTOR
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7 of 89 January 21, 2014 Item # 1.5
10. No Assignments.
Neither any part nor all of this Agreement may be assigned or
subcontracted, except as otherwise specifically provided herein, or to which City, in its
sole discretion, consents to in advance thereof in writing. Any assignment or
subcontracting in violation of this provision shall be void.
11. Maintenance of Records.
Consultant shall maintain all books, documents, papers, employee time
sheets, accounting records, and other evidence pertaining to costs incurred and shall
make such materials available at its office at all reasonable times during the contract
period and for three (3) years from the date of final payment under this Agreement, for
inspection by City and copies thereof shall be furnished, if requested.
12. Independent Contractor.
At all times during the term of this Agreement, Consultant shall be an
independent contractor and shall not be an employee of the City of Poway. City shall
have the right to control Consultant only insofar as the results of Consultant's services
rendered pursuant to this Agreement; however, City shall not have the right to control
the means by which Consultant accomplishes such services.
13. Licenses, Permits. Etc.
Consultant represents and declares to City that it has all licenses, permits,
qualifications, and approvals of whatever nature that are legally required to practice its
profession. Consultant represents and warrants to City that Consultant shall, at its sole
cost and expense, keep in effect at all times during the term of this Agreement, any
license, permit, or approval which is legally required for Consultant to practice its
profession.
14. Consultant's Insurance.
Consultant shall provide insurance as set forth in Exhibit "A" entitled
"Special Provisions" attached hereto and made a part hereof.
-I =1 a T-T .1
(a) City agrees that it shall defend, indemnify and hold harmless Consultant,
and its partners, employees, and agents from and against any and all lawsuits, claims,
demands, penalties, losses, fines, liabilities, damages, and expenses including
attorney's fees of any kind, without limitation, but only to the extent caused by the
negligence or willful misconduct on the part of City.
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8 of 89 January 21, 2014 Item # 1.5
(b) Consultant agrees that it shall defend, indemnify and hold harmless City,
and its elected and appointed officers, officials; employees, and agents from and
against any and all lawsuits, claims, demands, penalties, losses, fines, liabilities,
damages, and expenses including attorney's fees of any kind, without limitation, but only
to the extent caused by the negligence or willful misconduct on the part of Consultant.
(c) If City and Consultant are both negligent, damages shall be apportioned in
accordance with the percentage of negligence of each party. Except as otherwise
provided in paragraphs (a) and (b), above, this paragraph is not intended to benefit
entities not a party to this Agreement.
16. Liabilities
Consultant will not be liable for any act, omission of'act, negligence or
defect in the quality of service of any underlying carrier or other service provider whose
facilities or services are used in furnishing any portion of the service received by the
City. Consultant will not be liable for any failure of performance that is caused solely by,
or solely as the result of, any act or omission by City or any entity other than Consultant
that furnishes services, facilities or equipment to the City, and is necessary for use in
connection with Consultant services or facilities.
Except as expressly provided in this Agreement, Consultant makes no
expressed or implied representations or warranties, including any warranties regarding
merchantability or fitness for a particular cause.
17. Consultant Not an Agent.
Except as City may specify in writing, Consultant shall have no authority,
expressed or implied, to act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, expressed or implied, pursuant to this Agreement to
bind City to any obligation whatsoever.
18. Personnel.
Consultant shall assign qualified and certified personnel to perform
requested services. The City shall have the right to review and disapprove personnel
for assignment to Poway projects.
City shall have the unrestricted right to order the removal of any person(s)
assigned by Consultant by giving oral or written notice to Consultant to such effect.
Consultant's personnel shall at all times comply with City's drug and
alcohol policies then in effect.
19. Notices.
9 of 89 January 21, 2014 Item # 1.5
Notices shall be given as described on Exhibit "A" entitled "Special
Provisions" attached hereto and made a part hereof.
20. Dispute Resolution.
In the event of a dispute between City and Consultant concerning the
terms of this Agreement or its performance, the parties agree to initially submit such
dispute to voluntary mediation before a mutually acceptable mediator prior to arbitration
or litigation. In the event that the subject of such action is compensation claimed by
Consultant in the event of termination, Consultant's damages shall be limited to
compensation for the 60 -day period for which Consultant would have been entitled to
receive compensation if terminated without cause. In the event of arbitration, each
party shall bear its own attorneys' fees and costs incurred. Any action to enforce or
interpret the terms or conditions of this Agreement shall be brought in the Superior
Court in San Diego County, Central Division. Consultant hereby waives any right to
remove any such action from San Diego County as is otherwise permitted by California
Code of Civil Procedure section 394.
21. Gender.
Whether referred to in the masculine, feminine, or as "it," "Consultant"
shall mean the individual or corporate consultant and any and all employees of
consultant providing services hereunder.
22. Counterparts.
This Agreement (and any amendments) may be executed in multiple
counterparts, each of which shall be deemed an original, but all of which, together, shall
constitute one and the same .instrument. Documents delivered by telephonic facsimile
transmission shall be valid and binding.
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10 of 89 January 21, 2014 Item # 1.5
23. Entire Agreement.
This Agreement shall constitute the entire understanding between
Consultant and City relating to the terms and conditions of the services to be performed
by Consultant. No agreements, representations or promises made by either party,
whether oral or in writing, shall be of any force or effect unless it is in writing and
executed by the party to be bound thereby.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement
on the date first above written.
Dated:
M
City of Poway
Penny Riley, City Manager
Approved as to form:
Dated:
By:
Morgan L. Foley, City Attorney
Dated:
M
Its:
Consultant
11 of 89 January 21, 2014 Item # 1.5
"SPECIAL PROVISIONS"
EXHIBIT "A"
A. Scope of Services.
Consultant agrees to perform consulting services as required by City.
Consultant shall provide the necessary qualified personnel to perform the services. In
performance of the services Consultant shall provide all services to faithfully complete
the proposed solution as detailed in the CivicPlus RFP response dated October 30,
2013 included in this document as Attachment 1. In addition, Consultant will also
perform services to faithfully complete services and expectations detailed in ther, City's
RFP #14 -004 Scope of'Services which are included in this document as Attachment 2.
The website homepage and all interior pages managed by the CivicPlus GCMS@ shall
be made with responsive design, automatically resizing, reorganizing, graphics and
text to fit to varying screen /window sizes. City will receive one complimentary export of
all finalized graphics used to create the website.
B. Compensation and Reimbursement.
One -fourth of the total First Year Fee will be billed upon completion
of Phase 1: Consulting; one -fourth of the total First Year Fee will be billed upon
completion of Phase 3: Website Reveal. Presentation. One -fourth of the total First Year
Fee will be invoiced after Phase 4: Customized Website Training has been completed.
The remainder of the total First Year Fee and any additional Project Development and
Deployment services will be invoiced after completion of successful Phase 5: Go Live.
The City shall sign a project completion and acceptance form prior to
project "go- live." The date may be extended if material system or operational failures
are encountered. Immediately after completing Phase 5: Go Live the final bill for the
project development and deployment services will be billable and payable. All
Parties agree- that the website will not go -live until the project is accepted in writing by
the City.
Total First Year invoices are due by the first of the following month, but no
later than 30 days from invoice date. Project Development will be discontinued if
payment is not made within 30 days after the invoice due date.
Invoicing for Annual Services begins one (1) year from the date that the
City executes the Agreement.
Annual Services invoices may be prorated in order to correlate with the
City's budget year, and are invoiced prior to the year of service.
After project go -live, if the City's account exceeds 60 days past due,
Support will be discontinued until the City's account is made current. If the City's
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account exceeds 90 days past due, Annual Services will be discontinued until the City's
account is made current. City will be given 30 days' notice prior to discontinuation of
services for non - payment.
The City will be invoiced electronically through email. Upon request Consultant will mail
invoices and the City will be charged a $5.00 convenience fee.
Unless otherwise limited by law, a finance charge of 2.9 percent ( %) per
month or $5.00, whichever is greater, will be added to past due accounts. Payments
received will be applied first to finance charges, then to the oldest outstanding
invoice(s). For the purposes of this Agreement an account is "past due" if Consultant
invoice remains unpaid for a period of thirty (30) days following the date that it has been
emailed by the Consultant.
Provided the City's account is current, at any time the City may request an
electronic copy of the website graphic designs, the page content, all module content, all
importable /exportable data, and all archived information ( "Customer Content "). City
agrees to pay $250 per completed request. Provided the City's account is current, upon
termination of services City may request a complimentary electronic copy of website
Customer Content and Consultant Government Content Management System
( "GCMS® ") software.
After 48 consecutive months under the terms of this Agreement and
associated pricing, City will be fully eligible for a CP Basic Redesign at no additional
cost.
In the event of early termination of this Agreement by the City, City forfeits
eligibility for the CP Basic Redesign and all credits applied to such eligibility.
Beginning year 4 and including subsequent years that this Agreement is in
effect, a technology investment and benefit fee increase of 5 percent ( %) of the total
Annual Services costs will be applied.
C. Term of Agreement.
This Agreement shall be effective from the period commencing January 21,
2014, and ending December 31, 2014, unless sooner terminated by City as provided in
the section of this Agreement entitled "Termination." This Agreement may be renewed
for four (4) additional one -year terms upon mutual agreement of the parties, to be set
forth in an amendment to this Agreement. Upon expiration or termination of this
Agreement, Consultant shall return to City any and all equipment, documents or
materials and all copies made thereof which Consultant received from City or produced
for City for the purposes of this Agreement.
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D. Consultant's Insurance.
1. Coverages:
Consultant shall obtain and maintain during the life of this
Agreement all of the following insurance coverages:
(a) Comprehensive General Liability, including premises -
operations, products /completed broad form property damage, and blanket contractual
liability with the following coverages: General Liability $1,000,000 Bodily Injury and
Property Damage combined each occurrence and $2,000,000 aggregate.
(b) Automobile Liability, including owned, hired, and non -owned
vehicles: $1,000,000 combined single limit.
(c) Consultant shall obtain and maintain, during the life of the
Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy
limits of not less than $1,000,000 combined single limits, per claim and annual
aggregate.
(d) Workers Compensation and Employers Liability: $1 million
each accident (Consultant is an employer in the State of Kansas and abides by those
employment laws).
2. Endorsements:
Endorsements shall be obtained so that each policy contains the
following three provisions:
(a) Additional Insured. (Not required for Professional Errors and
Omissions Liability Insurance or Workers' Compensation.)
"City of Poway and its elected and appointed boards, officers,
agents, and employees are additional insureds with respect to this subject project and
contract with City."
(b) Notice.
"Consultant will provide notice to City as soon as possible after
notification of cancellation."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and
appointed boards, officers, agents, and employees. It is not secondary or in any way
subordinate to any other insurance or coverage maintained by City."
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3. Insurance Certificates:
Consultant shall provide City certificates of insurance showing the
insurance coverages described in the paragraphs above, in a form and content
approved by City, prior to beginning work under this Agreement.
Lam►. dm T
All notices, billings and payments hereunder shall be in writing and sent to
the following addresses:
To Administrative Services: City of Poway
13325 Civic Center Drive
P.O. Box 789
Poway, CA 92074
To Consultant: CivicPlus
Attn: Contract Manager
317 Houston St., Suite E
Manhattan, KS 66502
F. Support.
Consultant will provide unlimited telephone support Monday through
Friday, 7 a.m. to 7 p.m. (Central Time) excluding holidays, for all trained Client staff.
Emergency Support is provided on a 24/7/365 basis for emergency contacts named by
the City. Client is responsible for providing Consultant with contact updates.
Support includes providing technical support of the GCMS@ software,
application support (pages and modules), and technical maintenance of City's website.
Following initial setup, additional page design, graphic design, user training, site
modification, and custom programming may be contracted separately for an additional
fee.
During the period of this agreement and subsequent annual renewals,
Consultant warrants that it will, without additional charge to the City, take action to
correct any problems or defects discovered in the GCMS@ software and reported to
Consultant by the City, such warranty to include ongoing maintenance upgrades and
technical error correction.
Consultant provides online website statistics software at no extra charge. If
City desires to use other website statistic software, Consultant will provide the
necessary log file access.
im
15 of 89 January 21, 2014 Item # 1.5
G. Marketing.
City will work with the Consultant's Marketing Department to make a
reasonable attempt to gather information and meet deadlines associated with website
award contest entries throughout the term of this agreement, and to create a case study
related to their website.
City permits Consultant to include an example of the City's home page and
a link to the City's website on the Consultant corporate website.
City will make a reasonable attempt to work with the Consultant Marketing
Department to create a news item to be released in conjunction with their project Go-
Live date. City will provide Consultant with contact information for local and regional
media outlets. Consultant may use the press release in any marketing materials as
desired throughout the term of this Agreement.
City allows Consultant to display the text "Powered by CivicPlus" linked to
CivicPlus at the bottom of their web pages. City understands that the pricing and any
related discount structure provided under this agreement assumes such perpetual
permission.
13
16 of 89 January 21, 2014 Item # 1.5
Serving more than 1,500 clients in 49 states, Canada and Australia,
we partner with governments to create award-winning websites.
18 of 88 January 21, 2014 Item # 1.5
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20 of 89 January 21, 2014 Item # 1.5
C;) Proposal for the City of Poway, CA
Executive Summary_. ... ........ ....... ____ ...........
.. ...... __ ............. 2
The CivicPlus-Proven Development Approach ........ .............
...... ___ ...... _2
Hundreds of Cities & Counties Are Upgrading to CivicPlus Each Year. ..............
...... .... ......... .............. .........2
CivicPfusfor Poway_ .... _ ........ ........... ............... ...... ...... ....
..... ___ ........ ___ ......... -, - 2
Description of Company and Qualifications, ........... .... __ .......... __ ...... .........
___ ... - ... ...... - .... _,__ ... .......:4
Company ,& Contact Information._.. ......... __ ..... ....... ____ ... _'_ ......
........ ............. ___ ......... _, . 4
Experience on Similar Projects, .......... ...... ...... ...... ___ ....... ...... ......
.......... ___7
The CivicPtus Effect — Award-Winning Websites & Exceptional Results ....
....... 10
Detailed Description of Proposed Solution. .... ...... ........
...... ...,1I
Software and Hardware Platform .... ... _ ....... ...... ..........
.......... ...... .......... 23
Implementation and Training... ...... .... ...... ........... __ .... _ .......
....... 24
Our Project Development Approach..... .... ....... __'' _ ....... ......................
.......... .... .. .................. 25
Kick-Off Meeting,.. ..... ........ ..........
........... ___ .............. ....... 26
Phase 1: Consulting ... ................... .........
........ ...... 7
Phase 2: Website Preview Presentation ....... .... ____ ............. ......
........ ...... ........ 28
Phase 3: Website Reveal Presentation, - . .................... .......... .................
...... 30
Phase 41- Customized Website Training_ ...... ....... ............... .......... ............
.............. ..... .... 31
Phase5° Go Live. . _ ............ - ..... _ ....... ____ ..... .... _ ......... .......................
_ ......... ...... ............... 32
System Testing and Acceptance_- _ .......... ... _ ......... ..........
....... - 35
Warranty and Post Implementation Support-,__...., ........................
.... .... __ ....... ......... 36
Annual Maintenance Upgrades,.,. ........ .......... ___ ... .................. .......
......... ........ .... _ 37
Pricing- - . ............ ....... ....... ....... ................. .......... ....... __ ...........
.......... ........... ...... .... 38
The CivicPlus Redesign Option__ _ ... ................................. ..........
......... ....... ........... 39
Conclusion.......__ ... ____ ........................ ......... ___ ........
................. .... .... _ ........ ..... . 44
Additional Documentation,.., ...... ........... ..............
....... ....... _____45
21 of 89
January 21, 2014 Item # 1.6
Proposal for the City of Randy. CA
Dedicated. Project Team
CivieFousmaintains a staff of dozens of personnel who excel In the development and
support of government
webroms: From project management
design and development to training and support, our highly qualified staff
.. ensures the: success of your website throughout all phases of construction and beyond Our expert project leaders
(listed below) will match you and your needs to a team of highly qualified specialists
who will work directly with you
throughout: your entire project or
selected, your project team, including project manage{
will he assigned upon
contract signing:
Danny Elmore — Regional Sales Manager.. ..
Education
1q+ Years of Experience
Role at CivicrPlus
Freed Hardemarr University .
increase industry exposure and emphasize client
DetanMne the best solution for
Unitardly of Alaska Anchorage
runatforwity rphons
your assets and budget
Black Hill State University
Experiences In prate and government sector
Overall account management
Resume
deadline summers
Ensure customer stimulation
SOttwam Safes
Manage multiple software client accounts
Oversee produddevelopinonl
and product marketing
Chem Relationship Management
precious optimization
Marketing '
Project and program management
Government
Strategic pla irxrg and dreeiopmen t
Cole Cheever— Director of Production
Education
5+ Years of Experience-
Role at CivicPtus
BS Business Administration ::.
Ch m aUnt management
e needs analysis 8 mA
Direct tasks and staff members
Resume.:
Caesars, service
Tuniane allocation
Marketing Speaahst
Deadline satisfaction goats
Projedconsuitahon and quafiry,
ACCOUN Management
City maintenance
assurance
Senor Project Manager
Marketing analysis antl statistics
Consulting and business analysis
Tammy Irvine — Iritalim Manager of Creative Services
Education
18+ Years of Experience
Role at ClAddslus
BA Fine An
Pont and vireo design
Head smeave development and
Reaistband stYhsbc dravfmgs
graphic representations
Resume
Braiding expertise
Direct desgn team and
8denbtiO lliusire[or
Programming
Freelance filuetration business
Hmh -level skifis in color coardari ion and design
Responsible for each vcetisrte '
management
Nationality puCiehad designs
overview and uniqueness:
Proficient In site layout inkier search, aetuP of Initial
Thorough recognition Of full
pages and functionally of eke
publishing; protest management
antl pre-pon. processes
5
25 of 89
January 21, 2014 Item #11.5
Proposal for the City of Poway CA
Larissa Palmer — Manager of
Content Development
Education
4+ Yaark of Experience ..
Role atCivicPlus
Agriculture
Dow Management
Oversee: content quality
Business Admirmstraffon
Contract Recreation and Review
management
TestneWproduchoonsernces
Resume
Sales and Customer support.
forCmcPius
Project Management
Cost Analysis
Ensure incomrrg projects remain
Business Strategy
Strategic Project Reporting '
on schedule and are completed in
Contract Development and '
an excellent manner
Accumulation
Quinton. Randal — Manager of
Training and Consulting
Education
1e+ Yeats of Experience
Role ofCivic Pius
Mamatian PSUfae ant
Website usability expertise
Customize the framing and
Network Security
Contact development
consulting experience to your skill
set
Customer service
o
Ra6Um0
Provide creative appNCation ideas
Trainer and Consultant
Eximmse in MS Word, Welkin Management .
for the CWcPlus GCMSO
Symer s, module functionality, scam functions and
Operator, Managemont
ama emy
Etkctive:canmun�cabaplain pia
Termshogy.Sales
language
Amount Management
Lending Analyst
Amy offender Director of Client
Came
Education
1U+ Years of Experience.
Role at ClvicPius
Graphic Design
customer Sondes,
Conedeirtwus care W the
cwmnding m ationsldp beaviden
Resume
Pralectmanagemax
CvicPlus and client
Property Management
Team management and leadership
Team
on support issues
Client Service Team Leader
Menagmg customer relationships
Knoxledgeabie answers for'tww
Training
to" questions ham uncork staff
Client implementation
6
"
26 of 89
January 21, 2014 Item # 1.5
Proposal for the City of Poway, CA
References
Brea, CA eL" ci ofbrea: net
(Pop 39,000) Client since: December 2012
Liz Phan, Communications and Marketing, 714 -990- 7706, ll� ci brew cats
Delano; CA www citymdelano org
(Pop. 52, 800) Client since February 2007, Redesign November 2012
Delano Economic Development subsde wives fygt'c Lanaorp.indki as9x?NIDD= 28
Rosa Rios; Director of Finance 661721.3310 rna�
Dublin, CA us
(Pop 44,500) Client since March 2010
Linda Smith, PIO 925 - 833 -6550 hnda smith@m dubim ca:us
Hemet,: CA www citvotflemet orq
fPop 71,800) Client since July 2011
Scott Underwood, ITOperations and Network Systems Supervisor, 951- 755 -3750 sundeiwood oofl?ematpC;
Commerce; CA www cr commemir to us.. .
(Pop 73,400) Client since November 2010'
Al Vela IT Manager, 323- 7224805 rtmsna or ce commerce ca us
29 :of 89 January 21;1094 Item #1.5
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usernamei§ 6nd p�mmrds�
c p ProposWfor the City of Poway, CA
shate a great 0aige that you made on your webtito? Share tt with the eptim CividOlus comniuhlty�
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CP Proposal for the City of Poway, CA
Portal page Development
Portal pages are often developed to tiring numerous site resources together into one central entry location, Creating
a graphic overview, the portal provides direction to a diverse; group of site visitors while reinforcing your bsite's key
message. Portal paws may be simple links or may be developed using animation such as Java Script or Flash
programming, Because there is additional design and programming time involved with portals„ additional fees apply-
Printer Friendly
Our printer friendly functionality does more than simply call the bro er's priest command — it separates the critical
content from the template so as to give a clears presentation of the information that n: s to be printed without the
menu structure and banner information,
RSS Feeds
RSS stands for Steal Simple Syndications, and in short„ it's a way of bringing your site to the people rather than waiting
for them to come to your site to fired out new information, When a user signs up for RSS feeds, they receive email
notifications of the latest news updates without having to visit your website, RSS begins by downloading a free reader
and then subscribing to the feed, Then, as often as the website is updated, the subscriber receives notifications of
these updates at their earliest convenience.
Site Search
On the public side of the site„ we supply all our clients with a robust site search with advanced search features, The
rvicPlus Site Search will search through web pages on your site, PDF documents, any module entries and
document files Video and sound files are searched by name, The Site Search organizes the results by the type of
information (calendar item, web page, Microsoft tiles, PDF documents, etc.)
With the Site 'Search Log, site administrators can review a history of sea e -for words by frequency, date, time and
exact terms input by site visitors, This is a helpful tool for your site users and also a means of keeping your staff in-
the -know of what items are being regularly searched on your site.
Supported Browsers
ii ebsites built by CivicPlus are viewable in all common browsem however, they are optimized for administrative use
with` Windows 000+ and supported in the two most recent versions of any major browser including: Internet
Explorer, Firefox, ,Safari and Chrome
ebeite Statistics
In order to review how your site visitors are rasing the site administrators will be trained on the use and analysis of the
b statistics, which are provided through Piwik Analytics, Important ation can be pulled from this data in order
to make decisions about the use of the webslte,
Proposal for the City of Poway, CA
Our Project Development Approach
Consulting, design usability guidance. .programming secure hosting and dedicated training - CivicPlus
delivers all of
This and more dunng the development of your new website.
Consulting
Website Preview
.:Presentation
WebsiteReveal
-
Presentation
Design & Content.
Review
Wobsite
Training:..
-
Go live'
1 2 3 4 5 6
7 8 ( 2
7 8 g 10 11 12 13
14 15 16 .
Weeks
Phase 1 •.Consulting (may vary with on-site meofinge)
4.5 weeks
Includes: Needs assessment best practices, and takeaways assigned.
Phase 2 - Women, Preview Presentation
includes: layout presentation, mops board Wri main navigation review, design feedback meeting and
3-5 weeks
approval and takeaways assigned
Phase 3 - Webshe Reveal Presentation
includes: Presenta din of afunctional websde based an goals, rebommendaNOm and cwnitinad oedoll
34 weeks
final approval and takeaways assigned
Phase 4 - Customized Weles id, Training Ovaries based upon amount of content)
3 -4 week
- Indudas� Customized is plus your staff Ure skills they Head to maintain your versed, �
-
Phase 5.- Go Live
34 weeks
Wooster Launch
t6 w22 Wk eks
(On Averaged
25
45 of 89 January 21, 2014 Item # 1.5
CPProposal for the City of Poway, CA
Phase 2:. "Webshe Preview Presentation
Based on your results and goals outlined dung consuPong;.your Protect Team will collaborate to present the most
effective user interface for yourwebstte, ensuring a flexible design optimized to display in any format now and in the , ...
future. Deliverables includei.
Layout:
You will be presented with two custom layouts that showcase the placement of your navigation and key functionality.
Very similar to the floor plan of a center each layout will allow you to focus on where things are and if the function
and proportion of the space is adequate:
Websl4e:Layout
The examples below are noftemplate layouts They were created based on specific clients' goals, during their
consulting phase Though layouts may contain the same elements you must keep in mind that they can be arranged
differently...
CP Proposal for the City of Poway GA
Mood Board
Your Project Team off also present a custom mood board reflecting the color and imagery that will set the tone for
your design:
What is a "Mood Board"?
A mood"tward is a collection of colors textures images, graphics text and descriptive words These stems will be
applied to the floor plan you choosy Think of this as the paint that will be used on the canvas that you have chosen
Example of a Mood Board
Charter BT Bold GOTHAM BOLD At al
Primatq graprwe tixxo 5ECONgAgY 6BApHIC FONT ;avo.ar�ixn x "a �...rx.aro curmr.
Your Role
Approval
'Once you approve your layout and mood boardr your designer will begin development of your design
.Marketing Packet Meeting..
Review marketing packet materials and guidelines;
DNS Worksheet Due
You will need to ensure that ClvicPlus has all the necessary DNS items identified for your websde launch to
be successful.
"The design phase was great, Your dos"rgn team was really great. They mould take our little comments
and make our design report our city They were sa goad about making our changes and coming up with
great ideas "
28
49 of 89 - January 21, 2014 Item # 1.5
Cpa Proposal for the City of Poway, CA
Warranty and Post Implementation Support
Warranty
We guarantee to build a welosite that increases your number of visitors by 0% or we will give 100% of year money
back Please speak with your regional sales manager, Canny Elmore, for more information about our warranty
including the warranty terms.
Around - the -Click Technical Support`
Our support personnel are ready to answer your staff members' questions and ensure their confidence in using our
site. When you choose CivicPfus, our knowledgeable staff is available from 7 a m. to 7 p,m, (CST) to Field your calls
and emails, and emergency services are available after regular hours with our on -call staff 24-hours a day,
In addition to fielding support requests, CivicPlus is proactive in identifying any potential system issues. Through
regularly scheduled reviews of site logs, error messages, servers, router activity and the internet in general, our
personnel often identify and correct issues before they even affect our clients` websites. Our expertise in website
management provides assurance to our clients that their site is in good hands.
Maintenance & Support Includes-,
d ort Maintenance of CiviclPluis Application & Modules
7 a,rn. — 7 p.m, (CST) Eton= —Fri, (excluding holidays) lristall Service patches for OS
2417 Emergency Support upgrades
Dedicated Support Personnel Fixes
2 -hour Response during Normal flours Improvements
Usability Improvements Integration
Integration New and Upgraded Services Testing
Proactive Support for Updates and Fixes Development
Online Training Manuals usage License
Monthly Newsletters
Phone Consulting
ivicRius Connection
Community Engagement Consultants
CivicPlus has a team of Community Engagement Consultants to help you implement the tools needed to successfully
meet the level of Community Engagement that you desire, upon website Go Live, you will have a dedicated member
of this team to help you keep yap on new CivicPlus products and optimize your site. This specialized team member
can provide you with further information on how to engage your citizens, utilizing the tools that CivicPlus has put into
place on your new wvebsite,
Mobile Website Detection & Browsing
Mobile browsing is automatically available with a CivicPlus-developed website, meaning your residents can easily
access and refresh your site and its important content from any mobile platform, such as their iRhones, Androids,
Elackberrys; etc.
Software Licensing
No programs or software are necessary to install, meaning you and your staff can update the site from any internet
connection or platform (Mac or PC) at any tine. Poway will not pay money per seat to install software, You can have
an unlimited number of users in the system. Citizens Request Tracker is limited to E users; additional' user licenses
may purchased.
CP Proposal for the City of Poway, CA
Project Development
Kick-Off Meeting
Included
Deliverable. project Timeline, training jump start and worksheets
Phase 1 Consul ing'
Included
Deliverable, Needs assessment, best practices and worksheets
Phase elite preview Presentation
Deliverable !fs ebsite layout and mod board will be presented for your
Included
approval
Phase 3; Wabsite Reveal Presentation
Deliverable Completed website design and navigation structure will be
Included
presented You will be able to propose changes at this time;
Phase : 9 Days of DustornI pd On-Site Implementation Training for up to t
employees
Quote includes travel expenses ($80 per person per day for the 13th attendee and
beyond
Deliverable. 'Train System Administrator(s) on GCMS6 Administration,
Included
permissions, setting up groups and users, module administration. Basic User
training on pages, module entries„ applying modules to pages,; Applied use
and usability consulting to result in effective communication through your
website.
Phase . Go Live
Deliverable: Content migrated from current site to new site based on best
Included
practice recommendations, Custom rvebsite, Registration of site with all major
search engines
Additional Functionality
oogle Translation Tool
Included
Department Header package for Poway Center
Included
Options Included in One -Tune Fee
See project enhancement options starting on the next page
Optional
Total Project Development and Deployment Pee
Initial GCMS@ upgrades, maintenance, support and hosting included — no additional asst
$40,649
Server Mara e not to exceed 20 ; Media enter Storage not to exceed' 10 GB
10' Municipal Managers Association of Southern California
-$4,065
0
of 89 January 21, 2014 Iferrl
C;) Proposal for the City of Poway, CA
Project Enhancement Options
Options
Pre-implementation., On-Site Kick-Off Meeting Three days on -site, Quote inFl de travel
Optional
expenses.
MAO
consultation package concentrating on your website committee's design goals„ audience
Add up to
goals and meet with departments to kick -off with a project overview,
departments per
Deliverable: A document summarizing the meetings, with analysis and
additional day for
recommendations Design information gathered,
S2,200
Phase I : Content Consultation Three days on -site, up to six departments per day, Quote
includes travel expenses
consultation package concentrating on evaluating current welosite content and making
Optional
recommendations for improved content development, presentation and maintenance,
%,000
PDeliverable' comprehensive report on evaluation of current content (placement,
length, style and effectiveness), recommendations for improvement or creation of new
content, a follow -up report reviewing the results of implemented suggestions,
Phase 1. Process Roa rrmap Consultation Three days on-site- Quote includes travel
expenses
consultation package concentrating on evaluation of processes for customer and citizen
services, Designed to fit specific client needs in management of the website design and
creation process on the client side,
Optional
Deliverable: comprehensive report of current citizen- facing practices and
$10, f)ttti 00
citizen/customer-facing processes, recommendations for improving quality and
efficiency of government -to- citizen and govemment —to- customer relations and
processes, a follow-up report reviewing the results of implemented suggestions.
Phase : Citizen EngagementfWebsite Marketing Suite Three days on -site, Quote
includes travel expenses,
This consultation will focus on creating a strategic marketing plan for the new website
directed at your main public - facing stakeholders (citizens, visitors and businesses) in an
effort to increase awareness of the site and increase interaction with the site's functionality,
We will work with you to create a custom plan for advertising and driving traffic to your
bsite geared toward capturing and building upon the momentum gained in the days and
weeks that follow the new sites launch.
Deliverabiw
• Strategic initiatives: A strategic marketing plan wmed to increase
Optional
awareness of the site and increase interaction with the site's functionality
$10,000
using targeted marketing tactics a recommended plan of action for
implementing new site and tools a follow -up report reviewing the results of
implemented suggestions;
• PP Services: Press release development, distribution and measurement,
letter to local library development, letter to local library development„ letter to
request dedicated link development, how to guide a approach local paper,
how to guide — invite local media
• Social Media Services Consultation and recommended pasts, Facebook°
update examples„ how to wide -- respond to social media;
Phase 1. Public Engagement Evaluation Two days on -site. Quote inciudes travel
expenses,
consultation package concentrating on evaluation the satisfaction of citizens/customers
OptionM
regarding the current w ebsite and online; services, Asurvey will be conduct to discover
$7.860
general levels of satisfaction, desired site functions, features and tools, current tools
features or functions that are not considered valuable or need altered
4'1
61 of 89 January
21, 2014 Item # 1.
Annually
• d♦y��� w Feature Overview: � t three -hour session designed to make users aware
of recently released modules and features;
Web site Review Consulting: An hour- long, in -depth review of the client
well followed by a two -hour session with client users.
Phase 4: 40 Hoom Customized Interactive Weblinar Training for up to 6 em
Optional
Otiolie ih� free use pill 16 6 Weticanns and headsets
Phase; 4 i
Mutt be field conctirrently with original on -site t6ining session,
W-0-6-s-
Optional
stakdholdem Quota
!N
17. -
Optional
inirl Three Wy Annuit Refresher Ono day orl consljuttation� two days on-
Optional
$10,000
*i s F Pages of Additional •
e
5s
Virtual "i Hours f Content o*<
i
Annually
• d♦y��� w Feature Overview: � t three -hour session designed to make users aware
of recently released modules and features;
Web site Review Consulting: An hour- long, in -depth review of the client
well followed by a two -hour session with client users.
C ;) Proposal for the City of Poway, C
Project Development and Deployment Includes the Following:
Modules
Functionality
• Agenda Center
Action Items Queue
• Alerts Center & Emergency Alert Notification
Audit Trail / History Log
• Archive Center
Automated PDF Converter
• Sid Postings
Automatic Content Archiving
• Blog
Content Library (Content Templates)
• Business/Resource Dir Mary
Dynamic Sreadcrumbs
• Calendar
Dynamic Sitemap
• Carbon Calculator .
Expiring Items Library
• Citizen request `irackerT1,1 (S users)
Graphic Link Administration
• Community Connection
Links redirect and Broken Links Finder
• Community Voice T"
Menu Management
• Document Center
Mouse -over Menu Structure
• ePayment Center
uniMobile (Mobile Website Browsing)
• Facilities & Reservations
Online Editor for Editing and Page Creation (WYSIWYG)
• Frequently Asked Questions
Online Web Statistics
• Forms Center
Printer Friendly/Email Page
• Healthy City
Rotating Content
• Intranet
ISS
• ,lob Postings
Search Engine Registration
• Media Center with Live Streaming Video #
Site Layout Options
• My Dashboard .
Site Search & Entry Log
• News Flash .
Slidesnow
• Notify MeV Email & 500 SKIS Text Subscription #
Social Media Integration (Fa book, Share and Twitter),
• Online Job Application with 1 Generic Application .
User & Group Administration Rights
• Opinion Poll r
Web Page Upload Utility
• Photo Oaliery
ebsite Administrative Log
• Postcard
• /wick Links
• Real Estate Locator
Spotlight
Stan Directory
Support Maintenance of
ClvicRlos Hosting
Application & Modules
a m — 7 p.m- (CST) Monday — Friday Install Service batches for OS Shared Web/SQL Server'
(excluding holidays) Upgrades
DNS Consulting & Maintenance
Emergency Support Fixes
Monitor Bandwidth-Router Traffic
Dedicated Support Personnel Improvements
Redundant ISP
-hour Response baring Normal Hours Integration
Redundant Cooling
Usability improvements Testing
Diesel Powered Generator'
integration New & upgraded Services Development
wily Tape Backup
Proactive Support for updates & Fixes Usage License
Intrusion Detection & Prevention
Online Training Manuals
Antivirus Protection
Monthly Newsletters
Upgrade Hardware
Phone Consulting
CivicPlus Connection
Reference
Civic Plus Proposes
Your Language
R P page 4,
The City requires the final phase of the
dote:
Schedule
implementation to be complete by May
While we believe that your desired timeline can be
(Subject to
2014. This would include all
met, be use of the unpredictable timelines
Change as
implementation steps, integration
associated with bedding processes, rarely supply
Required
development, system testing, training,
a custom timeline in our proposal responses.
launch and any rather steps identified by
Working together, we want to ensure e realistic
the chosen vendor,
timeline is available to meet your specific goals.
Through the outline of our proven development
model provided in this proposal, development"
timelines can be estimated based on the date of the
project's initiation
RPP page 5,
4 Proposer must provide a current
dote:
Proposer
Certificate of Insurance to the City of
Upon award, CivicPlus will provide the City of Poway
Requirements,
Poway with the alcove stated
an insurance certificate with the following coverages:
Insurance
requirements along with all valid
Additional Insured Endorsements,
+ General Liability: million dollars each
occurrence„ 4 million dollars general
aggregate
• Professional L,iat ilitt 'Errors & Omissions
million dollars each occurrence
• Auto: 1 million combined single limit
• Workers Compensation and Employers
Liabifi 1 million each accident (CivicPlus
is an employer in the State of Kansas and
abides by those employment laws)
PPP page 5,
5, The insurer must be a California
dote:
Proposer
admitted surety or an Insurance
CiyicPlus will insure your project through the Hartford
Requirements,
company listed by the State Insurance
Casualty Insurance Company, a member of the
Insurance
Commissioner and shalt have a rating
'A"
Hartford Insurance Croup with an Aft Rest rating of
in the latest Best's Rating Guide of
'A — excellent.
or better and Class VI or better, or be
treasury listed for the size of risk
undertaken.
R P page 6,
The' clicks to content" navigation
Now
Scope of
approach should be maximized.
We offer unlimited depth of navigation so that you
Services,
and es,
Design
can accurately portray' information in an organized
form rather than cramming exorbitant amounts of
information into a very small space, Studies shot
that website users don't mind haying to dig a little
Proposal for the City of Poway, CA
deeper into a website for information as long as they
feel they are on the right track, This type of
navigation helps eliminate the frustration of the
°needle in the haystack" dilemma on a page
overloaded with content,
RFP page 7,
Defiverables.-
Note;
Scope of
At least 3 "look and feel" draft site
You will presented with custom layouts that
Services,
designs for .powvay o site Each
showcase the placement of your navigation and key
Design and
site design must address the City's
functionality, Mary similar to the floor plan of a house,
Navigation
homepage, a snatching basic theme,
each layout will allow you to focus on where things
and a theme forteens/youth,
are and if the function and proportion of the space is
• Theme for www,powaycenter.com
adequate. You will have the opportunity to revise
based on the
pages can based on the selected
s can
your design composition as many tunes as you deem
erg
necessary up to the deadline that you and your
project massager agree upon during the timeline
meeting, ,After that deadline you may have an
additional two revisions, The overage number of
revisions client require is a total of three,
FP page 7,
Other important features of the lets
Mote::
Scope of
Services,
are,
Further discussion is needed to determine how
ervice
Homegage Banners Agility for staff
OivicPlus will meet this requirement,
Management
to update rotating banner for
homepage, depa ent pages, and
homepage,
other pages within the CIVIS,
RFP page 7,
Page Loading. The final site will load in
Note:
Scope of
less than 4 seconds (for the first view)
Our designers will take the time in pre - design
Services,
with the page almost visually complete
meetings to achieve the image, message, and brand
Content
in less than 2 secs. Proposer should
you wish to achieve as well as offer suggestions to
Management
describe their method of testing and
help you meet the desired load time.
improving webpage efficiency,
RFP page h,
Image Optimization, Describe how the
Note:
Scope of
GMS handles images so that the
The image editor within our GCMSO will optimize the
Services
website download speeds are
file; however photos are limited to 4mb,
optimized. For example: a large gmb
image is uploaded but only a 20 xl
pixel image is used on the site, Is the
image cropped? Resized? Optimized by
the system?
RFP page 8,
FTP, The Proposer will allow the City
Note
Scope of
administrator to upload files using FTP
In our experience, our Document Center as met our
Services
to the hosting directory for use with the
Clients need for FT.
bsite.
4'
cif' 89
January 21, 2014 Item ## 1 .5i
CPProposal for the City of Poway, C
Deliverable- FTP access to specific
directory and file,
RFP page 9,
The proposer will need to warrant that
To exempt
Scope of
the City will own all developed software,
Our standard Ownership and intellectual property
Services,
and further warrant that the City will
Documentation
possess -all nags necessary rights to use
terms are
copyrighted or trademarked software
Upon full and complete payment of submitted
materials from any third parties that are
invoices filar the project Development and
not developed by the proposer, but are '
Deployment and launch of the website, Client will
necessary for the use of the software
own the Customer Content, as well as the GC S
developed by the proposer, so that
software.
there is no infringement on a third
Upon completion of the development of the site,
party's rights
Client will assume full responsibility for website
content maintenance and content administration.
Client, not Civicplus, shall have sole responsibility
for the accuracy, quality, integrity, legality, reliability,
appropriateness, and intellectual property ownership
or right to use of all Customer Content,
Arent shall not (i) license, sublicense, sell, resell,
transfers assign, distribute or otherwise commercially
exploit or make available to any third party the
GCMS@ software in any way; (ii) modify or make
derivative works based upon the GCMSO software,
(iii) create Internet "links" to the GCMSO software or
'frame" or "mirror" any GCMS0 administrative
access on any other server or wireless or Internet-
based device; or (iv) reverse engineer or access the
CCiSS software are Ere order to (a) build a competitive
product or service (b) build a product using similar
ideas, features functions or graphics of the CCfvl
software, or (c) copy any ideas, features, functions or
graphics of the CCIS+ software.
The Civicplus name, tare CwvicPlus logo, and the
product and module names associated with the
GCMS@ software are trademarks of CivicPlus, and
no right or license is granted to use them
P page 10,
Project Tirneframe Design and content
Note:
Scope of
should be completed such that the
!while we believe that your desired timeline can be
Services
redesigned webswte is ready to be
met, because of the unpredictable timelines
launched by May 2014, Please submit
associated with bidding processes, we rarely supply
proposed timeline for project
a custom firnefine in our proposal responses
ddevelopments luting, ,nail
evelopment, t
Working together, e want to ensure a realistic
within this tirnefrarne,
timeline is available to meet your specific goals.
Through the outline of our proven development
model provided in this proposal, development=
timelines can be estimated based on the date of the
project's initiation
47
7 of 89
January 21, 2014 Its
C p Proposal for the City of Poway, CA
RFP page 10,
To exempt
Ownership. Once the City has accepted
Scope of
the site as completed, all artwork,
Our standard Ownership and I ritellectua I Property
Services
imagery, coding, scripting, content,
materials, and any software licenses
terms are,
acquired specifically to support this site
Upon full and complete payment of submitted
become the property of the City of
invoices for the Project Development and
Poway The selected Proposer will not
Deployment and launch of the website, Client `will
provide, re-use, or otherwise make
own the Customer Content, as well as the GCMSO
these materials available to other
software.
entities without prior approval of the
Upon completion of the development of the site,
City.
Client wilt assume full responsibility for website
content maintenance and content administration,
Client, not CivicPlus, shall have sole responsibility
for the accuracy, quality, integrity, legality, reliability,
appropriateness, and intellectual 'property ownership
or right to use of at ustomer Content,
Client shall not (i) license, sublicense, sell, resell,
transfer, assign, distribute or otherwise commercially
exploit or mare available to any third party the
GCMS0 software in any way, (h) modify or make
derivative works based upon the AS software;
(iii) create Internet "links" to the GCMSOD software or
"frame" or "mirror" any GCMSS administrative
mess on any other server or wireless or Internet -
based device: or (iv) averse engineer or access the
GCMS8 software in order to (a) build a competitive
product or service (b) build a product using similar
ideas,, features, functions or graphics of the GCMS@
software, or (c) copy 'any ideas, features, functions or
graphics of the GCMSO software,
The CivicPlus name, the CivicPlus logo and the
product and module names associated with the
GCMS0 software are trademarks of CivicPlus, and
no right or license is granted to use them
PFP page 15,
4, Termination
To exempt and replace with°
Standard
This Agreement may be terminated with
This contract shall remain in effect fora period of
Agreement for
or without cause by City. Termination
one year (12 months) from signing in the event that
Services
without cause shall be effective only
neither party gives Fitt days" notice prior to the end of
upon 60-day written notice to
the initial or any subsequent terra„ this Agreement
Consultant, wring said 60-day period
will automatically renew for an additional contract
Consultant shall perform all consulting
term. After 48 consecutive months under the terrns
services in accordance with this
of this contract and associated pricing,. Client will be
Agreement. This Agreement may be
fully eligible for a CP Basic Redesign at no additional
terminated by City for cause in the
cost'
event of a material breach of this
Agreement, misrepresentation by
Either party may terminate the agreement at the end
Consultant in connection with the
of the contract term by providing the other party with
formation of this Agreement or the ____1_60
,days written notice prior to the contract renewal
of 89
January 21, 2014 Item .
i-eruncaTe or insurance
CP
Proposal for the City of Poway, CA
14,
Provided the Clients account is current at any time the Client may request an electronic espy of the website
graphic designs, the page content, all module content, all importabletexportable date, and all archived
information (" ustomer Content"), Client agrees to pay $250 per completed request, Provided the Clients
account is current, upon termination of services Client may request a complimentary electronic copy of
website Customer Content and CivicPlus Government Content Management System (°'tg ') software,
Agreement Renewal
15,
This contract shall remain in effect for a period of one year tit months) from signing. In the 'event that
neither party gives 60 days' notice prior to the end of the initial or any subsequent term„ this Agreement will '
automatically renew for an additional contract term, After 48 consecutive months under the terms of this
contract and associated priding, Client will be fully eligible for a CP Basic Redesign at no additional cost.
1&
Either party may terminate the agreement at the end of the contract term by providing the other party with pail
nays written notice prior to the contract renewal date.
17,
In the event of early termination of this Agreement by the Client, Client forfeits eligibility for the CP Basic
Redesign and all frauds applied to such eligibility and fall payment of the remainder of the contract is due
within 15 days of termination,
18,
Each year this Agreement is in effect, a technology investment and benefit Fee of b percent ti t of the total
Annual Services casts will be applied.
Support
19,
CivicPlus will provide unlimited telephone support Monday through Friday, 7 a.m. to 7 p.m. (Central Time)
excluding holidays„ for all trained Arent staff Emergency Support is provided on a 2417/365 basis for
emergency contacts named by the Client, Client is responsible for providing CivicPlus with contact updates:
g.
Support includes providing technical support of the GCMS9 software, application support (pages and
modules), and technical maintenance of Client's website. Following initial setup, additional page design
graphic design, user training, site modification, and custom programming may be contracted separately for
an additional fee;
1,
during the period of this agreement and subsequent annual renewals, CivicPlus warrants that it will, without
additional charge to the Client, take action to correct any problems or defects discovered in the GCMS@
software and reported to CivtcPtus by the Client such warranty to include ongoing maintenance upgrades
and technical error correction.
22,
CivicPlus provides online website statistics software at no extra charge, If Client desires to use other website
statistic software, QvicPlus will provide the necessary log Fire access,
Marketing'
1
Client will work with the QvicPlus Marketing Department to snake a reasonable attempt to gather information
and meet deadlines associated with website award contest entries throughout the term of this agreement,
and to create a case study related to their website.
4,
Client permits QvicPlus to include an example of the Client's home page and a link to the Client's website
on the CivicPlus corporate website,
Client will make a reasonable attempt to work with the CivicPlus Marketing Department to create a news
item to be released in conjunction with their project Go -Live date. Client wll; provide CivicPlus with contact
information for local and regional media outlets ivicPlus may use the press release in any marketing
materials as desired throughout the term of this Agreement.:
Client allows ivicPlus to display d "government Websites by ivicPfus' insignia, and web link at the bottom
of their web pages. Client understands that the pricing and any related discount structure provided under
this agreement assumes, such perpetual permission,
Intellectual Property, Ownership & Content tt Responsibilityr
27,
Upon full and complete payment of submitted invoices for the Project Development and Deployment and
launch of the website, Client will oven the customer Content; as well as the GCMS@ software,
b
74 of 89
January 21, 2014 Item # 1.5
City of Poway Website Redesign and Content Management System REP 14-004
Table of Contents
Introduction ...... ............ ....,. ....3
City Overview ........... ......... ...,...: ,... _.a3
Current Process..::... ...... .......: .......... . .. ............ .... 3
Delivery Requirements .................................. :..... .......: .. ...::.. .. ....,. :4 ..
Schedule .. .....L: ...... ...4
Contact Information .::: ..... .. ....... ... :: .....::: ..:..... , .........4
Proposer Requirements ....:.... ,.. ..::.. .. ..::. ........ ......5',
Proposal Submission Format Requirements, .....:::: .... .......... . ... ......... ..................... 10
Proposal Evaluation and Selection:.::. ......... .. ... ,... ....::.. ........133
78 of 89 Paget of 13 January 21, 2014 Item #I .5 ..
City of Poway Website Redesign and Content Management System RFP 14 -0
City of Poway Website Redesign and Content Management System RFP 4 -004
City of Poway We s to Redesign and Content Management System RFP 14-004
City of Poway Website Redesign and Content Monogement System RFP 14-004
City of Poway !% rte Redesign and Content Management System RFP 14-004
City of Poway Website Redesign and Content Management S stem PFP 14-004
IN THE EO
B7_A 14
TO:
FROM:
January 21, 2014
APPROVED
❑
APPROVED AS AMENDED
❑
(SEE MINUTES)
DENIED
❑
REMOVED
❑
CONTINUED
Resolution No.
$122,367.00
Honorable Mayor and Members of the City Council
Penny Riley, City Manager %o
INITIATED BY: Robert J. Manis, Director of Development Services
Steve Crosby, City Engineer SL
Melody Rocco, Senior Civil Engineer
SUBJECT: Award of Contract for the FY 13/14 ADA Barrier Removal — Old
Poway Park; (CIP #15481); Bid No. 14 -008
Summary:
This project involves upgrading the existing public facilities at Old Poway Park, to meet
current ADA requirements, and includes installation of a new wood access ramp,
replacement of three sets of wood stairs, replacement of two existing wood boardwalks,
installation of a new accessible BBQ and picnic area, and new sign installations. Removal
and replacement of concrete landings for the ramp and boardwalks is also included.
Recommended Action:
It is recommended that the City Council award the FY 13/14 ADA Barrier Removal — Old
Poway Park to Fordyce Construction, Inc., the lowest responsible bidder, in the amount
of $111,585.00.
Background:
The contract time for this project is 30 working days with an Engineer's estimate of
$115,000. Per California Public Contract Code Section 20103.8, the project was
advertised to be awarded on the Base Bid only, with an additive alternate for additional
signage at the park to be awarded if sufficient funds were available in the budget.
Findings:
Bids were opened on December 30, 2013. The following 9 bids were received:
Company
Base
Bid Amount
Corrected
Bid Amount
Fordyce Construction, Inc.
$108,185.00
All -Pro Maintenance & Repair, Inc.
$125,750.00
Palm Engineering Construction Co., Inc.
$125,865.00
Western Dirt
$122,367.00
$127,166.00
1 of 2 January 21, 2014 Item # /, �y
Award of Bid for the FY 13/14 ADA Barrier Removal — Old Poway Park
January 21, 2014
Page 2
Company
Base
Bid Amount
Corrected
Bid Amount
St. Thomas Enterprises, Inc.
$138,000.00
ADC Corp
$149,500.00
M.A. Stevens Construction, Inc.
$158,547.20
EC Constructors, Inc.
$182,288.00
Just Construction, Inc.
$195,000.00
Because Fordyce Construction, Inc.'s Base Bid amount is $108,185.00, there are sufficient
funds available to award the Base Bid plus the Additive Alternate ($3,400.00), for a total
contract amount of $111,585.00. The Additive Alternate will provide ADA compliant path of
travel signage in various locations throughout the park.
Fiscal Impact:
There are sufficient funds in the project account ( #15481) for the award of this contract.
Environmental Review:
The proposed repair and 'maintenance of improvements at various City facilities is
Categorically Exempt from the California Environmental Quality Act (CEQA) as a Class 1(f)
Categorical Exemption, pursuant to Section 15301 of the 2014 CEQA Guidelines, in that
the project includes repair and maintenance of deteriorated existing City facilities to meet
the current standard of public health and safety and that the repair and maintenance at the
facilities involves no expansion of the existing use.
Public Notification:
Fordyce Construction, Inc., X9932 Prospect Ave, #138, Santee, CA 92071
Attachment: None
M: \CIP_Development \CIP Admin\Agenda Reports\2014 Reports \FY 13 -14 ADA Barrier Removal - Old Poway Park\Award Report.doc
2 of 2 January 21, 2014 Item # 1, 6
G1�Y OF POW�r
City of Poway
C,�,N THE C- COUNCIL AGENDA REPORT
DATE: January 21, 2.014
APPROVED
❑
APPROVED AS AMENDED
❑
(SEE MINUTES)
Ordinance No. 761
DENIED
❑
REMOVED
❑
CONTINUED
Resolution No.
TO: Honorable Mayor and Members of the City Council
FROM: Penny Riley, City Manager Wo
INITIATED BY: Sheila Cobian, City Clerk W_j
SUBJECT: Second Reading and Adoption of Ordinance Nos. 759, 760,
761, 762 and 763 Adopting by Reference the 2013 California
Building Standards Codes, which includes the 2013 California
Building Code, the 2013 California Electrical Code, the 2013
California Residential Code, the 2013 California Plumbing Code,
and the 2013 California Mechanical Code
Summary:
The introduction and first reading of the above entitled Ordinances were approved at a
Regular City Council Meeting on January 7, 2014. All Councilmembers were present.
There were no public speakers.
The Ordinances are now presented for second reading and adoption by title only.
Vote at first reading: AYES: Cunningham, Vaus, Mullin, Grosch, Higginson
ABSENT: None.
Recommended Action:
Adopt Ordinance Nos. 759, 760, 761, 762 and 763.
Fiscal Impact:
None.
Environmental Review:
This project is exempt from the provisions of the 2013 California Environmental Quality Act
(CEQA) Guidelines pursuant to Section 15061(b)(3) in that it entails the adoption of State -
mandated Building Codes, with minor amendments.
Public Notification:
The Ordinances will be published in the Poway News Chieftain, a newspaper of general
circulation in the City of Poway, within fifteen (15) days after their passage.
Attachments:
A.
Ordinance No. 759
B.
Ordinance No. 760
C.
Ordinance No. 761
D.
Ordinance No. 762
E.
Ordinance No. 763
1 of 17 January 21, 2014 Item # 1.7
ORDINANCE NO. 759
AN ORDINANCE OF THE CITY OF POWAY; CALIFORNIA,
REPEALING CHAPTER 15.04 OF THE POWAY MUNICIPAL CODE
AND ADOPTING A NEW CHAPTER 15.04,
REGARDING THE 2013 CALIFORNIA BUILDING STANDARDS,
INCORPORATING BY REFERENCE THEREIN THE
CALIFORNIA BUILDING CODE,'2013 EDITION
WHEREAS, the City of Poway last revised its construction codes on July 19,
2011; and
WHEREAS, California Health and Safety Code Section 17958 requires that cities
adopt building regulations that are substantially the same as those adopted by the
California Building Standards Commission; and contained in the California Building
Standards; and
WHEREAS, on January 7, 2014, the City Council held a duly advertised public
hearing to receive testimony from the public, both for and against, relative to this
ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES
ORDAIN AS FOLLOWS:
Section 1: The City Council finds that local climatic; geographical and
topographical conditions, including the terrain; high summer month temperatures;
population growth rate; housing and occupancy conditions and needs; and the
environment existing in the City of Poway, constitute conditions which require "that
the California Building Code be modified as set forth herein.
Section 2: The City Council of the City of Poway finds that this project is
exempt from the provisions of the California Environmental Quality Act (CEQA)
pursuant to Section 15061(b)(3) of the State CEQA Guidelines (Chapter 3 of Title 14 of
the California Code of Regulations) in that it entails the adoption of the State - mandated
Building Codes with minor amendments.
Section 3:
repealed.
Section 4:
follows:
Chapter 15.04 of the Poway Municipal Code (PMC) is hereby
A new Chapter 15.04 of the PMC is hereby added to read as
2 of 17 Attachment A January 21, 2014 Item # 1.7
Ordinance No. 759
Page 2
Chapter 15.04
BUILDING CODE
Sections:
15.04.010
Adoption.
15.04.020
Findings.
15.04.030
Deletions, revisions and additions to the California Building Code.
15.04.040
Chapter 1, Administration, deleted.
15.04.050
Table 1505.1 Amended.
15.04.060
Appendices.
15.04.010 Adoption.
There is hereby adopted and incorporated by reference herein as the City Building
Code for the purpose of prescribing regulations in the City of Poway for the erection,
construction, enlargement, alteration, repair, moving, removal, conversion, demolition,
occupancy, equipment, use, height, area, and maintenance of buildings and structures,
the 2013 California Building Code, Part 2, Title 24 of the California Code of Regulations,
a portion of the California Building Standards Code, as defined in the California State
Health and Safety Code, Section 18901 et seq. which is based on the International
Building Code, 2012 Edition, including those Appendix Chapters adopted by this
chapter. Except as otherwise provided by this chapter and Chapter 15.02 of the City of
Poway Municipal Code, all erection, construction, enlargement, alteration, repair,
moving, removal, conversion, demolition, occupancy, equipment, use, height, area and
maintenance of buildings and structures within the City of Poway shall be in
conformance with the 2013 California Building Code, published by the California
Building Standards Commission, which is based on the International Building Code,
2012 Edition and the adopted Appendix Chapters, published by the International Code
Council, 4051 West Flossmoor Road, Country Club Hills, IL 60478.
15.04.020 Findings.
The City of Poway has many large brush - covered hillsides. The City is subject to
frequent Santa Ana conditions consisting of dry gusting winds, which create extreme fire
dangers. The City Council specifically finds that these geographic and topographic
conditions. necessitate greater fire protection than that provided by the 2013 California
Building Code. Therefore, this chapter alters the International Building Code, 2012
Edition, to require more fire retardant roof coverings.
15.04.030 Deletions, revisions and additions to the California Building Code.
Deletions, revisions and additions to the 2013 California Building Code, shall be as set
forth in Sections 15.04.040 through 15.04.060.
15.04.040 Chapter 1, Administration, deleted.
Chapter 1, Division II, Administration, of the California Building Code, 2013 Edition, is
deleted.
3 of 17 January 21, 2014 Item # 1.7
Ordinance No. 759
Page 3
15.04.050 Table 1505.1 Amended.
Table 1505.1 of the 2013 California Building Code is amended to read as follows:
TABLE 1505.1
MINIMUM ROOF COVERING CLASSIFICATION
FOR TYPES OF CONSTRUCTION
15.04.060 Appendices.
Appendix Chapters C, H and I of the 2013 California Building Code, are adopted herein
as part of the City's Building Code.
EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30)
days after the date of its passage; and before the expiration of fifteen (15) days after its
passage, it shall be published once with the names and members voting for and against
the same in the Poway News Chieftain, a newspaper of general circulation published in
the City of Poway.
Introduced and first read at a regular meeting of the City Council of the City of
Poway held the 7th day of January 2014, and thereafter PASSED AND ADOPTED at a
regular meeting of said City Council held the 21st day of January 2014.
Dave Grosch, Deputy Mayor
ATTEST:
Sheila R. Cobian, CMC, City Clerk
4 of 17 January 21, 2014 Item # 1.7
000000000
15.04.060 Appendices.
Appendix Chapters C, H and I of the 2013 California Building Code, are adopted herein
as part of the City's Building Code.
EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30)
days after the date of its passage; and before the expiration of fifteen (15) days after its
passage, it shall be published once with the names and members voting for and against
the same in the Poway News Chieftain, a newspaper of general circulation published in
the City of Poway.
Introduced and first read at a regular meeting of the City Council of the City of
Poway held the 7th day of January 2014, and thereafter PASSED AND ADOPTED at a
regular meeting of said City Council held the 21st day of January 2014.
Dave Grosch, Deputy Mayor
ATTEST:
Sheila R. Cobian, CMC, City Clerk
4 of 17 January 21, 2014 Item # 1.7
Ordinance No. 759
Page 4
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN DIEGO)
I, Sheila R. Cobian, CIVIC, City Clerk of the City of Poway, do hereby certify that
the foregoing.Ordinance No. 759, was duly adopted by the City Council at a meeting of
said City Council held on the 21st day of January 2014, and that it was so adopted by
the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Sheila R. Cobian, CIVIC, City Clerk
City of Poway
5 of 17 January 21, 2014 Item # 1.7
ORDINANCE NO. 760
AN ORDINANCE OF THE CITY OF POWAY, CALIFORNIA,
REPEALING CHAPTER 15.08, OF THE POWAY MUNICIPAL CODE
AND ADOPTING A NEW CHAPTER 15.08,
REGARDING THE 2013 CALIFORNIA BUILDING STANDARDS,
INCORPORATING BY REFERENCE THEREIN
THE CALIFORNIA ELECTRICAL CODE, 2013 EDITION
WHEREAS, the City of Poway last revised its construction codes on July 19,
2011; and
WHEREAS, California Health and Safety Code Section 17958 requires that cities
adopt building regulations that are substantially the same as those adopted by the
California Building Standards Commission; and contained in the California Building
Standards; and
WHEREAS, on January 7, 2014, the City Council held a duly advertised public
hearing to receive testimony from the public, both for and against, relative to this
ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES
ORDAIN AS FOLLOWS:
Section 1: The City Council finds that local climatic; geographical and
topographical conditions, including the terrain; high summer month temperatures;
population growth rate; housing and occupancy conditions and needs; and the
environment existing in the City of Poway constitute conditions which require that
the California Building Code be modified as set forth herein.
Section 2: The City Council of the City of Poway finds that this project is
exempt from the provisions of the California Environmental Quality Act (CEQA)
pursuant to Section 15061(b)(3) of the State CEQA Guidelines (Chapter 3 of Title 14 of
the California Code of Regulations) in that it entails the adoption of the State - mandated
Building Codes with minor amendments.
Section 3:
repealed.
Section 4:
follows:
Chapter 15.08 of the Poway Municipal Code (PMC) is hereby
A new Chapter 15.08 of the PMC is hereby added to read as
6 of 17 Attachment B January 21, 2014 Item # 1.7
Ordinance No. 760
Page 2
Chapter 15.08
ELECTRICAL CODE
Sections:
15.08.010 Adoption.
15.08. 010, Adoption.
There is hereby adopted and incorporated by reference herein as the City Electrical
Code for the purpose of prescribing regulations in the City of Poway for the installation,
alteration or repair of electrical . systems and permit requirements and inspection
thereof, the 2013 California Electrical Code, Part 3, Title 24 of the California Code of
Regulations, a portion of the California Building Standards Code which is based on
the National Electrical Code, 2011 Edition. Except as otherwise provided by this
Chapter and Chapter 15.02 of the City of Poway Municipal Code, all installation,
alteration or repair of electrical systems within the City of Poway shall be in
conformance with the 2013 California Electrical Code, published by the California
Building Standards Commission, which is based on the National Electrical Code, 2011
Edition, published by the National Fire Protection Association, Battery March Park,
Quincy, MA, 02269.
EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30)
days after the date of its passage, and before the expiration of fifteen (15) days after its
passage, it shall be published once with the names and members voting for and against
the same in the Poway News Chieftain, a newspaper of general circulation published in
the City. of Poway.
Introduced and first read at a regular meeting of the City Council of the City of
Poway held the 7th day of January 2014, and thereafter PASSED AND ADOPTED at a
regular meeting of said City Council held the 21 st day of January 2014.
Dave Grosch, Deputy Mayor
ATTEST:
Sheila R. Cobian, CMC, City Clerk
7 of 17 January 21, 2014 Item # 1.7
Ordinance No. 760
Page 3
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN DIEGO)
I, Sheila R. Cobian, CIVIC, City Clerk of the City of Poway, do hereby certify that
the foregoing Ordinance No. 760, was duly adopted by the City Council at a meeting of
said City Council held on the 21st day of January 2014, and that it was so adopted by
the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Sheila R. Cobian, CIVIC, City Clerk
City of Poway
8 of 17 January 21, 2014 Item # 1.7
ORDINANCE NO. 761
AN ORDINANCE OF THE CITY OF POWAY, CALIFORNIA,
REPEALING CHAPTER 15.10, OF THE POWAY MUNICIPAL CODE
AND ADOPTING ANEW CHAPTER 15.10,
REGARDING THE 2013 CALIFORNIA BUILDING STANDARDS,
INCORPORATING BY REFERENCE THEREIN
THE CALIFORNIA RESIDENTIAL CODE, 2013 EDITION
WHEREAS, the City of Poway last revised its construction codes on July 19,
2011; and
WHEREAS, California Health and Safety Code Section 17958 requires that cities
adopt building regulations that are substantially the same as those adopted by the
California Building Standards Commission; and contained in the California Building
Standards; and
WHEREAS, on January 7, 2014, the City Council held a duly advertised public
hearing to receive testimony from the public, both for and against, relative to this
ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES
ORDAIN AS FOLLOWS:
Section 1: The City Council finds that local climatic; geographical and
topographical conditions, including the terrain; high summer month temperatures;
population growth rate; housing and occupancy conditions and needs; and the
environment existing in the City of Poway constitute conditions which require that
the California Building Code be modified as set forth herein.
Section 2: The City Council of the City of Poway finds that this project is
exempt from the provisions of the California Environmental Quality Act (CEQA)
pursuant to Section 15061(b)(3) of the State CEQA Guidelines (Chapter 3 of Title 14 of
the California Code of Regulations) in that it entails the ado_ ption of the State - mandated
Building Codes with minor amendments.
Section 3: Chapter 15.10 of the Poway Municipal Code (PMC) is hereby
repealed.
Section 4: A new Chapter 15.10 of the PMC is hereby added to read as
follows:
9 of 17 Attachment C January 21, 2014 Item # 1.7
Ordinance No. 761
Page 2
Chapter 15.10
RESIDENTIAL CODE
Sections:
15.10.010 Adoption.
15.10.020 Findings.
15.10.030 Deletions, revisions and additions.
15.10.040 Chapter 1, Division II, Administration, deleted.
15.10.050 Section R902.1.3 amended.
15.10.060 Appendix H adopted.
15. 10.10 Adoption.
There is hereby adopted and incorporated by reference herein as City Residential Code
for the purpose of prescribing regulations in the City of Poway for the construction,
alteration or repair of use and occupancy, location and maintenance of detached one -
and two- family dwellings and townhouses not more than three stories above grade
plane and permit requirements and inspection thereof, 2013 California Residential
Code, Part 2.5, Title 24 of the California Code of Regulations, a portion of the California
Building Standards Code published by the California Building Standards Commission
which is based on the International Residential Code published by the International
Code Council, 4051 West Flossmoor Road, Country Club Hills, IL 60478.
15.10.020. Findings.
The City of Poway has many large brush - covered hillsides. The City is subject to
frequent Santa Ana conditions consisting of dry gusting winds, which create extreme fire
dangers. The City Council specifically finds that these geographic and topographic
conditions necessitate greater fire protection than that provided by the 2013 California
Residential Code. Therefore this chapter alters the California Residential Code to
require more fire retardant roof coverings.
15.10.030 Deletions, revisions and additions.
Deletions, revisions and additions to the 2013 California Residential Code shall be as
set forth in sections 15.10.040 through 15.10.060.
15.10.040 Chapter 1, Division II, Administration, deleted.
Chapter 1, Division II, Administration, of the California Residential Code is deleted.
15.10.050 Section R902.1.3 amended.
Section R902.1.3 of the California Residential Code is amended to read as follows:
R902.1.3 Roof coverings in all other areas. The entire roof covering of every
existing structure where more that 50 percent of the total roof area is replaced
within any- one -year period, the entire roof covering of every new structure, and
any roof covering applied in the alteration, repair or replacement of the roof of
every existing structure, shall be a fire - retardant roof covering that is at least
Class A.
10 of 17 January 21, 2014 Item # 1.7
Ordinance No. 761
Page 3
15.10.060 Appendix H adopted.
Appendix H of the 2013 California Residential Code is adopted.
EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30)
days after the date of its passage; and before the expiration of fifteen (15) days after its
passage, it shall be published once with the names and members voting for and against
the same in the Poway News Chieftain, a newspaper of general circulation published in
the City of Poway.
Introduced and first read at a regular meeting of the City Council of the City of
Poway held the 7th day of January 2014, and thereafter PASSED AND ADOPTED at a
regular meeting of said City Council held the 21st day of January 2014.
Dave Grosch, Deputy Mayor
ATTEST:
Sheila R. Cobian, CMC, City.Clerk
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN DIEGO)
I, Sheila R. Cobian, CMC, City Clerk of the City of Poway, do hereby certify that
the foregoing Ordinance No. 761, was duly adopted by the City Council at a meeting of
said City Council held on the 21st day of January 2014, and that it was so adopted by
the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Sheila R. Cobian, CMC, City Clerk
City of Poway
11 of 17 January 21, 2014 Item # 1.7
ORDINANCE NO. 762
AN ORDINANCE OF THE CITY OF POWAY, CALIFORNIA,
REPEALING CHAPTER 15.12, OF THE POWAY MUNICIPAL CODE
AND ADOPTING A NEW CHAPTER 15.12,
REGARDING THE 2013 CALIFORNIA BUILDING STANDARDS,
INCORPORATING BY REFERENCE THEREIN
THE CALIFORNIA PLUMBING CODE, 2013 EDITION
WHEREAS, the City of Poway last revised its construction codes on July 19,
2011; and
WHEREAS, California Health and Safety Code Section 17958 requires that cities
adopt building regulations that are substantially the same as those adopted by the
California Building Standards Commission; and contained in the California Building
Standards; and
WHEREAS, on January 7, 2014, the City Council held a duly advertised public
hearing to receive testimony from the public, both for and against, relative to this
ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES
ORDAIN AS FOLLOWS:
Section 1: The City Council finds that local climatic; geographical and
topographical conditions, including the terrain; high summer month temperatures;
population growth rate; housing and occupancy conditions and needs; and the
environment existing in the City of Poway constitute conditions which require that
the California Building Code be modified as set forth herein.
Section 2: The City Council of the City of Poway finds that this project is
exempt from the provisions of the California Environmental Quality Act (CEQA)
pursuant to Section 15061(b)(3) of the State CEQA Guidelines (Chapter 3 of Title 14 of
the California Code of Regulations) in that it entails the adoption of the State - mandated
Building Codes with minor amendments.
Section 3: Chapter 15.12 of the Poway Municipal Code (PMC) is hereby
repealed.
Section 4: A new Chapter 15.12 of the PMC is hereby added to read as
follows:
12 of 17 Attachment D January 21, 2014 Item # 1.7
Ordinance No. 762
Page 2
Chapter 15.12
PLUMBING CODE
Sections:
15.12.010 Adoption.
15.12.020 Deletions.
15.12.030 Chapter 1, Division II, Administration, deleted.
15.12.040 Appendices G and I adopted.
15.12.010 Adoption.
There is hereby adopted and incorporated by reference herein as the City Plumbing
Code for the purpose of prescribing regulations in the City of Poway for the
construction, alteration, moving, demolition, repair and use of all plumbing, gas or
drainage piping and systems or water heating or treating equipment in or on any
building or structure or outdoors on any premises or property, the 2013 California
Plumbing Code, Part 5, Title 24 of the California Code of Regulations, a portion of the
California Building Standards Code, as defined in the California Health and Safety
Code, Section 18901 et seq. which is based on the Uniform Plumbing Code 2012
Edition. Except as otherwise provided by this Chapter and Chapter 15.02 of the City of
Poway Municipal Code, all construction, alteration, moving, demolition, repair and use
of all plumbing, gas or drainage piping and systems or water heating or treating
equipment within the City of Poway shall be in conformance with the 2013 California
Plumbing Code published by the California Building Standards Commission which is
based on the Uniform Plumbing Code, 2012 Edition, published by the International
Association of Plumbing and Mechanical Officials, 20001 Walnut Drive South, Walnut,
CA, 91789 -2825.
15.12.020 Deletions.
Deletions to the 2013 California Plumbing Code shall be as set forth in Sections
15.12.030 and 15.12.040.
15.1.2.030 Chapter 1, Division II, Administration, deleted.
Chapter 1, Division II, Administration of the California Plumbing Code, 2013 Edition, is
deleted.
15.12.040 Appendices G and I adopted.
Appendices G and I of the California Plumbing Code are adopted herein as part of the
City's Plumbing Code.
EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30)
days after the date of its passage; and before the expiration of fifteen (15) days after its
passage, it shall be published once with the names and members voting for and against
the same in the Poway News Chieftain, a newspaper of general circulation published in
the City of Poway.
13 of 17 January 21, 2014 Item # 1.7
Ordinance No. 762
Page 3
. Introduced and first read at a regular meeting of the City Council of the City of
Poway held the 7th day of January 2014, and thereafter PASSED AND ADOPTED at a
regular meeting of said City Council held the 21 st day of January 2014.
Dave Grosch, Deputy Mayor
ATTEST:
Sheila R. Cobian, CIVIC, City Clerk
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN DIEGO)
I, Sheila R. Cobian, CIVIC, City Clerk of the City of Poway, do hereby certify that
the foregoing Ordinance No. 762, was duly adopted by the City Council at a meeting of
said City Council held on the 21st day of January 2014, and that it was so adopted by
the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Sheila R. Cobian, CIVIC, City Clerk
City of Poway
14 of 17 January 21, 2014 Item # 1.7
ORDINANCE NO. 763
AN ORDINANCE OF THE CITY OF POWAY, CALIFORNIA,
REPEALING CHAPTER 15.16, OF THE POWAY MUNICIPAL CODE
AND ADOPTING A NEW CHAPTER 15.16,
REGARDING THE 2013 CALIFORNIA BUILDING STANDARDS,
INCORPORATING BY REFERENCE THEREIN
THE CALIFORNIA MECHANICAL CODE, 2013 EDITION
WHEREAS, the City of Poway last revised its construction codes on July 19,
2011; and
WHEREAS, California Health and Safety Code Section 17958 requires that cities
adopt building regulations that are substantially the same as those adopted by the
California Building Standards Commission; and contained in the California Building
Standards; and
WHEREAS, on January 7, 2014, the City Council held a duly advertised public
hearing to receive testimony from the public, both for and against, relative to this
ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES
ORDAIN AS FOLLOWS:
Section 1: The City Council finds that local climatic; geographical and
topographical conditions, including the terrain; high summer month temperatures;
population growth rate; housing and occupancy conditions and needs; and the
environment existing in the City of Poway constitute conditions which require that
the California Building Code be modified as set forth herein.
Section 2: The City Council of the City of Poway finds that this project is
exempt from the provisions of the California Environmental Quality Act (CEQA)
pursuant to Section 15061(b)(3) of the State CEQA Guidelines (Chapter 3 of Title 14 of
the California Code of Regulations) in that it entails the adoption of the State - mandated
Building Codes with minor amendments.
Section 3:
repealed.
Section 4:
follows:
Chapter 15.16 of the Poway Municipal Code (PMC) is hereby
A new Chapter 15.16 of the PMC is hereby added to read as
15 of 17 Attachment E January 21, 2014 Item # 1.7
Ordinance No. 763
Page 2
Chapter 15.16
MECHANICAL CODE
Sections:
15.16.010 Adoption.
15.16.020 Deletions.
15.16.030 Chapter 1, Division II deleted.
15.16.010 Adoption.
There is hereby adopted and incorporated by reference herein as the City Mechanical
Code for the purpose of prescribing regulations in the City of Poway for the erection,
installation, alteration, repair, relocation, replacement, addition to, use or maintenance
of any heating, ventilating, cooling, refrigeration systems, incinerators or other
miscellaneous heat - producing appliances, the 2013 California Mechanical Code, Part 4,
Title 24 of the California Code of Regulations, a portion of the California Building
Standards Code, as defined in the California Health and Safety Code, Section 18901 et
.seq. which is based on the Uniform Mechanical Code, 2012 Edition. Except as
otherwise provided by this Chapter and Chapter 15.02 of the City of Poway Municipal
Code, all erection, installation, alteration, repair, relocation, replacement, addition to,
use or maintenance of any heating, ventilating, cooling, refrigeration systems,
incinerators or other miscellaneous heat - producing appliances shall be in conformance
with the 2013 California Mechanical Code, published by the California. Building
Standards Commission and any rules and regulations promulgated pursuant thereto,
15.16.020 Deletions.
Deletions to the 2013 California Mechanical Code shall be as set forth in PMC
15.16.030.
15.16.030 Chapter 1, Division II deleted.
Chapter 1, Division II, Administration, of the California Mechanical Code, 2013 Edition,
is deleted.
EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30)
days after the date of its passage; and before the expiration of fifteen (15) days after its
passage, it shall be published once with the names and members voting for and against
the same in the Poway News Chieftain, a newspaper of general circulation published in
the City of Poway.
16 of 17 January 21, 2014 Item # 1.7
Ordinance No. 763
Page 3
Introduced and first read at a regular meeting of.the City Council of the City of
Poway held the 7th day of January 2014, and thereafter PASSED AND ADOPTED at a
regular meeting of said City Council held the 21 st day of January 2014.
Dave Grosch, Deputy Mayor
ATTEST:
Sheila R. Cobian, CIVIC, City Clerk
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN DIEGO)
I, Sheila R. Cobian, CIVIC, City Clerk of the City of Poway, do hereby certify that
the foregoing Ordinance No. 763, was duly adopted by the City Council at a meeting of
said City Council held on the 21st day of January 2014, and that it was so adopted by
the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Sheila R. Cobian, CIVIC, City Clerk
City of Poway
17 of 17 January 21, 2014 Item # 1.7
OF Pp�,�Y
City Of Poway
COUNCIL AGENDA- REPORT
CrF'
IN' 7µ1e
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
Summary:
January 21, 2014
APPROVED
❑
APPROVED AS AMENDED
❑
(SEE MINUTES)
DENIED
❑
REMOVED
❑
CONTINUED
Resolution No.
Honorable Mayor and Members of the City Council
Penny Riley, City Manager.900
Leah Browder, Director of Public Works
Pat Ryan, Public Works Operations Manager
Report of Emergency Clean -up Expenditures Pertaining to
Hydraulic Fluid Spill into the Poway Creek Made Under
Authority of Resolution No. 14 -003
On January 7, 2014 the Poway City Council adopted Resolution No. 14 -003 which
approved the waiving of the formal bid process for an emergency clean -up of a
hydraulic fluid spill in the Poway Creek. Under authorization of Resolution No. 14-
003, the City has an estimated $19,954 in invoices currently pending from the
contractor.
Recommended Action:
It is recommended that the City Council continue the authorization for the City Manager,
Acting City Manager or Interim City Manager to provide necessary emergency cleanup
to the Poway Creek in order to safeguard public health and safety. This item requires a
four - fifths vote of the City Council pursuant to Public Contract Code Section 22050.
Background:
On January 7, 2014 the Poway City Council adopted Resolution No. 14 -003 which
approved the waiving of the formal bid process for an emergency clean -up of a
hydraulic fluid spill in Poway Creek. Upon adoption of the Resolution, the City
Manager may expend any sum required during the emergency and report the same
to the City Council in accordance with the Public Contract Code Section 22050. As
required, the City Council will review all emergency expenditures at every regular
meeting to determine if there is a need to continue the action, or if the declaration of
the emergency may be terminated.
Findings:
All expenditures to -date attributed to the hydraulic spill include:
$19,954 for Patriot Environmental Services, Inc.
1 of 4 January 21, 2014 Item # /• 6
Report of Emergency Clean -up Expenditures — Poway Creek
January 21, 2014
Page 2
At this time, the project continues with additional sampling activities during the week of
January 13, 2014 (costs not yet included in to -date expenditure total). Depending on the
sample results, regulatory agencies may require the City to perform additional
excavation, which would also likely require securing regulatory agency permit(s).
Fiscal Impact:
The estimated cost for the emergency work to date from the contractor is $19,954.
Under the State Public Contract Code Section 22050, staff is required to report back to
the City Council at every regular meeting on the expenditures and review the need to
continue emergency authorization. The City has filed a claim for possible
reimbursement of costs under its environmental insurance policy.
Environmental Review:
This item is not subject to CEQA review.
Public Notification:
None.
Attachment:
A. Resolution No. 14 -003
2 of 4 January 21, 2014 Item # 1^
RESOLUTION NO. 14 -003
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF POWAY, CALIFORNIA,
APPROVING WAIVER OF THE FORMAL BID PROCESS
FOR EMERGENCY CLEANUP OF A HYDRAULIC FLUID SPILL
IN THE POWAY CREEK
WHEREAS, during routine channel mowing in the Poway Creek an equipment
failure occurred resulting in a hydraulic fluid spill-, and
WHEREAS, staff took immediate steps to contain the spill using appropriate
containment methods; and
WHEREAS, staff contacted County Hazmat for local support and sent
notifications as required to the State Office of Emergency Services and other
agencies; and
WHEREAS, in consultation with applicable regulatory agencies the City found
it necessary to hire a Hazmat firm to assist with the clean -up of the Poway Creek in
advance of a rain event expected within 24 hours; and
WHEREAS, the immediate need to complete the emergency clean -up of the
Creek would not permit a delay resulting from the public bid and contract process;
and
WHEREAS, staff secured a Hazmat firm from a list of qualified companies
who could perform the emergency work; and
WHEREAS, Public Contract Code sections 20168 and 22050, and Poway
Municipal Code section 3.28.080, provide that the formal bid process may be waived
by a four -fifths vote of the City Council in the case of an emergency which does not
allow time for a formal bid process; and
WHEREAS, Public Contract Code sections 20168 and 22050 provide that the
City Council may, by a four -fifths vote, adopt a Resolution declaring that the public
interest and necessity demand the immediate expenditure of public money to
safeguard life, health, or property.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Poway as follows:
Section 1-. The foregoing recitals of fact are found to be true and correct, and
the actions previously taken by the Acting City Manager to respond to the herein
described emergency are approved.
Section 2: The City Council hereby finds that delays caused by a competitive
bid process for follow -up work to complete the remediation of the hazardous spill will•
likely result in harm to the environment, and approves a waiver of the City's formal
3 of 4 ATTACHMENT A January 21, 2014 Item # 1•8
Resolution No. 14 -003
Page 2
bid process for the emergency clean -up of the hydraulic fluid spill in the Poway
Creek to ensure that public health and safety is not compromised.
Section 3: The City Manager, any Acting City Manager, and any Interim City
Manager, and each of them, (each, an "Authorized Representative ") is hereby
authorized to order work for the emergency repair and replacement, and execute
such agreements and other documents in the form approved by the Authorized
Representative after consultation with the City Attorney.
Section 4: This Resolution shall require a four -fifths vote of the City Council.
PASSED, ADOPTED AND APPROVED by the City Council of the City of
Poway at a regular meeting this 7th day of January, 2014.
Don Higginson, Mayor
ATTEST:
Sheila R. Cobian, CMC, City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF SAN DIEGO)
I, Sheila R. Cobian, CMC, City Clerk of the City of Poway, do hereby certify
under penalty of perjury that the foregoing Resolution No. 14 -003 was duly adopted by
the City Council at a meeting of said City Council held on the 7th day of January, 2014,
and that it was so adopted by the following vote:
AYES: CUNNINGHAM, VAUS, MULLIN, GROSCH, HIGGINSON
NOES: . NONE
ABSENT: NONE
DISQUALIFIED: NONE
1.
Sheila R. Cobian, CMC, City Clerk
City of Poway
4 of 4 January 21, 2014 Item # r, cr
Citt'r of Poway
COUNCIL AGENDA REPORT
APPROVED •
O
APPROVED AS AMENDED
O
(SEE MINUTES)
DENIED
O
REMOVED
O
CONTINUED
RESOLUTION NO.
DATE: January 21, 2014
TO: Honorable Mayor and Members of the City Council
FROM: Penny Riley, City Manager,)"V)
INITIATED BY: Robert J. Manis, Director of Development Services,
Steve Crosby, City Engineer SL
Steven E. Strapac, Senior Civil Engineer
SUBJECT: Water Quality Improvement Plan Preparation Cost -Share
Agreements for Los Penasquitos and San Dieguito Watersheds
Summary:
The latest National Pollution Discharge Elimination System (NPDES) permit from the San
Diego Regional Water Quality Control Board (Board) requires municipalities and agencies
to participate in the development of Water Quality Improvement Plans (WQIP) for each
watershed in their jurisdiction. Staff is seeking approval to enter into cost -share agreements
with other municipalities and agencies in the two watersheds that Poway lies within for the
preparation of the WQIP's.
Recommended Action:
It is recommended that the City Council: 1) Approve the WQIP Cost -Share Agreements
for the Los Penasquitos (Attachment "A ") and San Dieguito (Attachment "B ") Watersheds;
2) Authorize the City Manager to execute both cost -share agreements; and 3)
Appropriate $152,637 from the Unappropriated General Fund balance (100 -8912) to the
Water Quality Improvement Plan multiyear program budget.
Background:
The Board adopted Order No. R9- 2013 -0001, National Pollutant Discharge Elimination
System Permit (Permit) at its May 8, 2013 meeting. This permit requires all municipalities
and agencies to cooperatively develop WQIP's that identify specific water quality issues
within their respective watersheds, and develop specific strategies for improving water
quality. The City of Poway- lies within the Los Penasquitos and San Dieguito watersheds.
The other jurisdictions that are also located within these two watersheds include:
1 of 99 January 21, 2014 Item # 4.1
WQIP Cost -Share Agreements
January 21, 2014
Page 2
Findings:
The City of San Diego is the "lead" agency for both watersheds and will front the entire cost
associated with the development of the WQIP's. The City of San Diego will then invoice the
cost -share participants for reimbursement. The total cost for the preparation of the two
WQIP's is $1,143,601. Of that, Poway's share is $152,637. It is anticipated that the
majority of these funds will be expended in 2013 -14, with smaller amounts to be paid in
2014 -15 and 2015 -16.
The share allotted to each co- permittee is based on a formula that divides the total cost as
follows: 45% based on urbanized land area, 45% based on the population from the 2010
census, and 10% divided equally.
The WQIP's will be the "overarching" documents over the Jurisdictional Urban Runoff
Management Plan (JURMP), and will contain adaptive- management requirements, along
with specific water quality improvement strategies.
Fiscal Impact:
Approval of staffs recommendation authorizes the appropriation of $152,637 from the
Unappropriated General Fund balance (100 -8912) to the Water Quality Improvement Plan
multiyear program budget.
Environmental Review:
This action is not subject to review under the 2014 California Environmental Quality Act
(CEQA) Guidelines.
Public Notification:
None.
Attachments:
A. Los Pehasquitos Cost -Share Agreement
B. San Dieguito Cost -Share Agreement
U\engservWgenda Reports \14 Reports \WQIP Agreements \WQIP Agenda Report - Final (Strapac) 1 -21 -14
2 of 99 January 21, 2014 Item # 4.1
COST-SHARE AGREEMENT
Pelnasquitos Watershed Management Area
San Diego Regional Water Quality Control Board Resolution No. R9- 2012 -0033
and Order No. R9- 2013 -0001
COMPREHENSIVE LOAD REDUCTION PLAN AND
WATER QUALITY IMPROVEMENT PLAN
NOVEMBER 5, 2013
This Cost Share Agreement (AGREEMENT), entered into by and among the Cities of
San Diego, Del Mar, and Poway, the County of San Diego, and the California
Department of Transportation (Caltrans) (hereinafter collectively called PARTIES and
individually called PARTY) establishes the responsibilities of each PARTY with respect
to carrying out collaborative activities in the Penasquitos Watershed Management Area
(WATERSHED) to support compliance with San Diego Regional Water Quality Control
Board ( SDRWQCB) Resolution No. R9- 2012 -0033, Amending the Water Quality Control
Plan for the San Diego Basin (9) to incorporate the Total Maximum Daily Load for
Sedimentation in Los Penasquitos Lagoon (hereinafter called the SEDIMENT TMDL),
and Resolution No. R9- 2013 -0001, National Pollutant Discharge Elimination System
(NPDES) Permit and Waste Discharge Requirements for Discharges from the Municipal
Separate Storm Sewer Systems (MS4s) Draining the Watersheds Within the San Diego
Region (hereinafter called the MS4 PERMIT).
WHEREAS, the SDRWQB adopted Resolution No. R9- 2012 -0033 approving an
amendment to the Water Quality Control Plan for the San Diego Basin to incorporate
the SEDIMENT TMDL on June 13, 2012; and
WHEREAS, it is anticipated that the State Water Resources Control Board will approve
the SEDIMENT TMDL during the term of this AGREEMENT; and
WHEREAS, it is anticipated that the SEDIMENT TMDL will be approved by the
California State Office of Administrative Law and become effective during the term of
this AGREEMENT; and
WHEREAS, the SDRWQCB has determined that the responsible parties under the
SEDIMENT TMDL are the PARTIES, as well as certain Phase 11 Small MS4 NPDES
Penasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 1 of 12
3 of 99 Attachment A January 21, 2014 Item # 4.1
permittees, general construction storm water NPDES permittees, and general industrial
storm water NDPES permittees; and,
WHEREAS, the SDRWQCB has determined that only the PARTIES, a subset of the
responsible parties under the SEDIMENT TMDL, are required to submit a
Comprehensive Load Reduction Plan (CLRP); and,
WHEREAS, the PARTIES are required by the SEDIMENT TMDL to submit a CLRP
within 18 months after the effective date of the SEDIMENT TMDL; and
WHEREAS, the CLRP must outline a proposed program of sediment control actions to
meet the PARTIES' share of the combined Waste Load Allocation in the SEDIMENT
TMDL, and must include a coordinated monitoring plan; and
WHEREAS, the SDRWQCB adopted Order No. R9- 2013 -0001 issuing the MS4
PERMIT to the Phase I MS4s in the San Diego Region on May 8, 2013; and
WHEREAS, the SDRWQCB has determined that the responsible Copermittees for the
WATERSHED under the MS4 PERMIT are the Cities of San Diego, Del Mar, and
Poway, and the County of San Diego ( COPERMITTEES); and,
WHEREAS, the MS4 PERMIT requires the COPERMITTEES to develop a Water
Quality Improvement Plan (WQIP) for the WATERSHED; and
WHEREAS, the MS4 PERMIT requires the WQIP to assess priority receiving water
quality conditions associated with MS4 discharges, develop. strategies to improve
receiving water quality conditions associated with MS4 discharges, develop a
monitoring and assessment program, and implement adaptive management; and
WHEREAS, the PARTIES recognize that sediment is likely to be one of the priority
receiving water conditions associated with MS4 discharges and thereby anticipate that
the CLRP will be incorporated into the WQIP and that the CLRP and WQIP will
substantially overlap, such that incorporating both planning efforts into this
AGREEMENT is the most efficient and cost - effective approach; and
WHEREAS, the PARTIES have agreed to work together to fulfill the CLRP requirements
of the SEDIMENT TMDL and the COPERMITTEES have agreed to work together to
fulfill the WQIP development requirements of the MS4 PERMIT; and
WHEREAS, the PARTIES recognize that expenditures will be needed to develop the
CLRP and WQIP for the WATERSHED over the term of the AGREEMENT. The cost will
be shared equitably among the PARTIES as indicated in Section 4; and,
Penasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 2 of 12
4 of 99 January 21, 2014 Item # 4.1
WHEREAS, the PARTIES have agreed upon the cost estimates and scope of work as
described in EXHIBITS 1, 2, 3, and 4; and
WHEREAS, the PARTIES have agreed to recognize the City of San Diego as the
PARTY LEAD under this AGREEMENT, and the City of San Diego agrees to provide
project management and contract administration services for the PARTIES, including
hiring mutually agreed upon consultants to perform the identified scopes of work in
EXHIBITS 2, 3 and 4 per the cost estimate described in EXHIBIT 1; and
WHEREAS, each of the PARTIES has an Americans With Disabilities Act compliance
program that substantially complies with the PARTY LEAD's Americans With Disabilities
Act Compliance /City Contracts requirements set forth in Council Policy 100 -04, adopted
by San Diego Resolution R- 282153 and incorporated into this AGREEMENT by
reference.
NOW, THEREFORE, in consideration of the foregoing, the PARTIES hereto mutually
agree as follows:
(1) PURPOSE: This AGREEMENT is entered into for the purpose of outlining the
responsibilities of the PARTIES including funding for collaborative activities associated
with the development of a CLRP that complies with the SEDIMENT TMDL and a WQIP
that complies with the MS4 PERMIT in the WATERSHED. Activities are described in
detail in EXHIBITS 2, 3 and 4.
2() TERM: The term of this AGREEMENT shall commence on the date of the last
signature of the duly authorized representatives of the PARTIES, and shall continue
until December 31, 2015.
(3) PARTY RESPONSIBILITIES AND PARTICIPATION:
A. RESPONSIBILITIES OF PARTY LEAD: The City of San Diego incurs the
responsibility of overall project management, solicitation and administration of
consultant contracts, submittal of required work products to the SDRWQCB, and
acting as a liaison to the SDRWQCB on behalf of the PARTIES.
B. RESPONSIBILITIES OF ALL PARTIES: Each PARTY agrees to participate in
collaborative efforts by assigning one (1) person to serve as the PARTY's
representative to participate in meetings (at least 80% of all meetings),
collaborate on developing strategies, participate in decision making, and review
work products and submittals pursuant to the schedules in EXHIBITS 2, 3 and 4.
Further, analyses performed as part of this AGREEMENT, and subsequent
Penasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
. Page 3 of 12
5 of 99 January 21, 2014 Item # 4.1
conclusions, findings, and recommendations developed as a result of the
analyses, will be completed using known relevant and acceptable water quality
data. Each PARTY agrees to supply the PARTY LEAD with data associated with
its jurisdiction (e.g., water quality data, rainfall data, land use data, etc.) within the
deadlines indicated in EXHIBITS 3 and 4.
C. CONSENSUS OF PARTIES: The PARTY LEAD agrees to make a good faith
effort to facilitate consensus among the PARTIES before finalizing MANDATORY
GROUP DELIVERABLES under this AGREEMENT. If consensus is not reached,
the PARTY LEAD may make final decisions regarding MANDATORY GROUP
DELIVERABLES, except for WQIP content that presents direct commitments to
implement projects or studies that would require funding from a PARTY to
implement, or information in the WQIP that directly presents costs for another
PARTY, in which cases the impacted PARTY may make final decisions on those
portions of the MANDATORY GROUP DELIVERABLES. MANDATORY GROUP
DELIVERABLES are identified in the WQIP Table of Contents in EXHIBIT 2.
D. OPTIONAL PARTY- SPECIFIC DELIVERABLES: Each PARTY that has elected
to participate in the OPTIONAL PARTY- SPECIFIC DELIVERABLES assumes full
authority to make decisions associated with their respective PARTY- SPECIFIC
DELIVERABLES. OPTIONAL PARTY - SPECIFIC DELIVERABLES are identified
in the WQIP Table of contents in EXHIBIT 2. If any PARTY is not satisfied with
an OPTIONAL PARTY - SPECIFIC DELIVERABLE prepared under this
AGREEMENT, then that PARTY may, at its own cost and expense, develop and
submit separately that PARTY's own version of all or part of the OPTIONAL
PARTY- SPECIFIC DELIVERABLE to the PARTY LEAD by 5:00 p.m. the day
before the OPTIONAL PARTY- SPECIFIC DELIVERABLE is due to the
SDRWQCB, for inclusion in the WQIP. Notwithstanding a PARTY's
dissatisfaction with a deliverable prepared under this AGREEMENT or
submission of a PARTY's own version of all or part of a deliverable, or both, each
PARTY shall remain responsible for the payment of its share of costs for the
development of the CLRP, the WQIP, and each PARTY - SPECIFIC
DELIVERABLE applicable to the PARTY as set forth in Section 4.
(4) PROGRAM BUDGET AND COSTS: The cost of developing the CLRP and WQIP
will not exceed $571,015 for Fiscal Year 2014, $111,234 for Fiscal Year 2015, and
$30,386 for Fiscal Year 2016. The costs will be shared as shown in EXHIBIT 1 and are
based on a formula of 45% land area, 45% population (2010 Census data), and 10%
Penasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 4 of 12
6 of 99 January 21, 2014 Item # 4.1
equal division fee for each PARTY contributing storm water discharges to the
WATERSHED.
(5) PAYMENTS: Each PARTY shall pay its share of expenses within 90 days of receipt
of an invoice from the PARTY LEAD. An invoice for the above TOTAL cost -share
amount shall be sent to each PARTY no later than May 31 of each year the
AGREEMENT is in effect. Funds collected and not expended at the end of the project
shall be refunded to each PARTY.
(6) NON - COMPLIANCE WITH AGREEMENT REQUIREMENTS: Any PARTY that fails
to comply with the conditions of this AGREEMENT shall be solely liable for any
penalties lawfully assessed on that PARTY resulting from such non - compliance. Failure
to comply with AGREEMENT conditions within specified timelines shall constitute non-
compliance with the AGREEMENT.
(7) AMENDMENTS TO THE AGREEMENT: This AGREEMENT may be amended only
by consent of all the PARTIES. Any amendment shall be effective when authorized in
writing and signed by the duly authorized representatives of the PARTIES.
(8) GOVERNING LAW: This AGREEMENT shall be governed and construed in
accordance with the laws of the State of California. If any provision or provisions shall
be held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of
the remaining provisions shall not in any way be affected or impaired thereby. In
addition, each PARTY agrees to comply with all federal, state and local laws and
ordinances applicable to the work to be performed under the terms of this
AGREEMENT.
(9) CONSENT AND BREACH NOT WAIVER: No term or provision hereof shall .be
deemed waived and no breach excused, unless such waiver or consent shall be in
writing and signed by the PARTIES to have waived or consented. Any consent by any
PARTY to, or waiver of, a breach by the other, whether expressed or implied, shall not
constitute consent to, waiver of, or excuse for any other different or subsequent breach.
(10) DISPUTES: The PARTIES agree to mediate any dispute prior to filing suit or
prosecuting suit against the other parties. At least one mediation session of one day's
duration with an agreed -upon mediator shall be held prior to any PARTY filing any suit
or action with regard to this AGREEMENT; the mediation costs shall be shared equally
by the PARTIES participating in the mediation. In the event suit is brought upon this
AGREEMENT to enforce its terms, each PARTY shall be responsible for their own
attorneys' fees and costs.
Penasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 5 of 12
7 of 99 January 21, 2014 Item # 4.1
(11) LEGAL RESPONSIBILITY: Each PARTY to this AGREEMENT (1) shall retain its
legal responsibility to comply with the SEDIMENT TMDL and MS4 PERMIT; and (2)
shall pay all fines, penalties, and costs which may arise out of such PARTY's non-
compliance with the SEDIMENT TMDL and/or MS4 PERMIT.
The PARTIES acknowledge and agree that participation in this AGREEMENT does not
admit or create any liability or responsibility as a discharger for any draft or potential
future TMDLs.
(12) APPLICATION OF PRIOR AGREEMENTS: This AGREEMENT constitutes the
entire Agreement between the parties with respect to the subject matter; all prior
agreements, representations, statements, negotiations, and undertakings are
superseded hereby.
(13) TERMINATION: Any PARTY may terminate this AGREEMENT by giving written
notice to the other parties no less than 30 days prior to the effective date of termination.
Termination of this AGREEMENT does not release any PARTY for obligations of the
SEDIMENT TMDL or MS4 PERMIT, nor does it release the PARTY from its financial
responsibilities as outlined in Section 4 of this AGREEMENT. Upon termination, the
terminating PARTY shall pay its cost share in full.
(14) AVAILABILITY OF FUNDS: The obligation of each PARTY is limited to the funds
appropriated for this AGREEMENT as set forth in Section 4 above. Entering into this
AGREEMENT shall not be construed as obligating the PARTIES to future payment of
money in excess of appropriations authorized by law.
(5) EXECUTION OF AGREEMENT: This AGREEMENT may be executed in
counterpart and the signed counterparts shall constitute a single instrument.
(16) ENCUMBRANCE: By reason of constraints in California law and the California
Constitution, Caltrans encumbers an amount not to exceed $21,063 as its portion of the
shared cost and no further funding will be available to address the Caltrans obligations
assumed under this AGREEMENT unless this Section is amended by Caltrans to reflect
a new enhanced funding limit. Caltrans funds are to be invoiced once work is complete
as required by California Law. Caltrans funds are subject to legislative appropriation
and availability of funds.
07) RIGHT TO AUDIT: Each PARTY retains the right to review and audit, and the
reasonable right of access to other PARTIES' respective premises to review and audit
the PARTIES' compliance with the provisions of this AGREEMENT [PARTY's Right].
The PARTY's Right includes the right to inspect and photocopy same, and to retain
Penasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 6 of 12
8 of 99 January 21, 2014 Item # 4.1
copies, outside of the PARTIES' premises, of any and all records, including any and all
books, records, and documents, related to this AGREEMENT with appropriate
safeguards, if such retention is deemed necessary by the auditing PARTY in its sole
discretion. This information shall be kept by the auditing PARTY in the strictest
confidence allowed by law.
Penasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 7 of 12
9 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the duly authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
Date:
City of San Diego
HEREBY APPROVE the form and legality of the foregoing Agreement this
day of , 2013.
Jan I. Goldsmith, City Attorney
By:
Deputy City Attorney
DATE
Penasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 8 of 12
10 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the duly authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
For the County of San Diego
Date:
Approved as to Form
County Counsel
Date
Signature,
Printed Name: John M. Pellegrino
Title: Director of Purchasing and Contracting
Signature
Printed Name: James O'Day
Title: Senior Deputy County Counsel
Pehasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement
November 5, 2013
Page 9 of 12
11 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the dulv authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
Date:
STATE OF CALIFORNIA
Department of Transportation
Bruce April
Deputy District Director, Environmental Division
Periasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement
12
November 5, 2013
Page 10 of
12 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the duly authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
Date:
Approved as to Form
City of Del Mar Counsel
Date
City of Del Mar
Signature
Periasquitos Comprehensive Load Reduction Plan and
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 11 of
12
13 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the duly authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
Date:
Approved as to Form
City of Poway Counsel
Date
City of Poway
Signature
Pehasquitos Comprehensive Load Reduction Plan and
Water Quality improvement Plan Cost Share Agreement November 5, 2013
Page 12 of
12
14 of 99 January 21, 2014 Item # 4.1
Exhibit 1
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18 of 99 January 21, 2014 Item # 4.1
Exhibit 2
Table of Contents
19 of 99 January 21, 2014 Item # 4.1
Scope of Work: WOIP Table of Contents
Los Per3asquitos Watershed Management Areas
Section
Content
Consultant
Consultant
Task
Deliverable
Type
Caltrans
Included
Section 1. Introduction
1.1 WQIP Purpose
Discuss the purpose and goal of the WQIP based on the
Permit, and WQIP development process including public
AMEC
Task 3
participation
Mandatory
1.2 Watershed
Provide the spatial context of the WQIP. Include a GIS
Management Area
map of the WMA, sub - watersheds, and jurisdictional
Group
Yes
boundaries. This will include an overall description of the
AMEC
Task 3
Deliverable
area including LU categories (percentages), vegetation
cover, and other pertinent information.
1.3 WQIP Organization
Describe the organization of the document identifying the
AMEC
Task 3
correspondia Permit requirements
Section 2. Identification of Priority Water Quality Conditions
2.1 Assessment of
Compile data from RPs and public. Summarize Clean
Receiving Water
Water Act 303(d) list, LTEA Section 2, CLRP Section 3,
AMEC
Task 2
Conditions (B.2.a)
and WURMP, JURMP, and Monitoring Annual Reports.
Address considerations given in B.2.a. 1 -9 .
2.2 Assessment of
Compile data from RPs and public. Summarize LTEA
Impacts from MS4
Section 2, CLRP Sections 4 and 5, and WURMP, JURMP,
AMEC
Task 2
Discharges (B.2.b)
and Monitoring Annual Reports. Address considerations
given in B.2.b. (1-6).
Mandatory
Group
2.3 Identification of
Use information in 2.1 and 2.2 to develop a list of priority
Priority Water
water quality conditions by sub - watershed. Describe the
Deliverable
NO
Quality Conditions
conditions including (B.2.c(1)(a -e)):
(B.2.c)
a Beneficial use(s)
o Geographic extent
AMEC
Task 2
® Temporal extent
o Copermittees with MS4s discharges that may cause or
contribute to the priority water quality condition
• Assessment of the adequacy of monitoring data and
highlight data gaps.
Section 3. Identification of MS4 Sources of Pollutants and/or Stressors
3.1 Identification of
Identify known and suspected sources of storm water and
Known and
non -storm water pollutants or other stressors associated
Suspected Sources
with MS4 discharges that cause or contribute to the
(B.2.d)
highest water quality conditions specified under B.2.c
(Section 2.3). Identification will consider:
• Pollutant generating facilities
• Location of the MS4
AMEC
Task 2
• Other know and suspected sources
Mandatory
• Review of available data
Group
• Adequacy of available data
Deliverable
Yes
Section 3.1 will summarize and consolidate the existing
source inventory in LTEA Section 3.3, CLRP, and other
available references.
3.2 Prioritization of
Describe the prioritization process and summarize and
MS4 Sources and
consolidate the priority sources and stressors from Section
AMEC
Task 2
Stressors (B.2.d)
3.1 according to the CLRP Section 3.4, et. al., the LTEA,
and other available references.
3.3 Summary of MS4
Section 3.3 will summarize the priority sources and
AMEC
Task 2
Optional
Page l of 4
20 of 99 January 21, 2014 Item # 4.1
Scope of Work: WOIP Table of Contents
Los Peaasguitos Watershed Management Areas
Sources by
stressors from Section 3.2 according to jurisdiction.
Party-
Jurisdiction
Specific
Deliverable
Section 4. Water Quality Improvement Goals, Strategies, and Schedules
4.1 Watershed
a Final numeric goals to be achieved in the MS4
Management Area
discharges for the highest priority water quality
Numeric Goals
conditions.
(B.3.a(1))
o Interim numeric goals capable of demonstrating
Mandatory
incremental progress toward achieving the final
Tetra -Tech
Task 4
Group
numeric goals in the MS4 discharges.
Deliverable
a Schedule for measuring progress toward achieving the
interim and final numeric goals.
4.2 Jurisdictional
■ Description of strategies and/or activities for each
Water Quality
jurisdictional runoff management program
Improvement
component.
Strategies
■ Circumstances or conditions when and where the
Optional
(B.3.b(1))
strategies or /activities should be or will be
Tetra -Tech
Task 4
Party
implemented.
Specific
■ Monitoring, information collection, special studies,
Deliverable
and/or data analysis that is necessary to assess the
effectiveness of the strategy and/or activity.
4.3 WMA Water
■ Description of strategies and/or activities for each
Quality
WMA runoff management program component.
Improvement
■ Circumstances or conditions when and where the
Strategies
strategies or /activities should be or will be
Mandatory
(11.3.b.(2))
implemented.
Tetra -Tech
Task 4
Group
yes
■ Monitoring, information collection, special studies,
Deliverable
and/or data analysis that is necessary to assess the
effectiveness of the strategy and/or activity.
4.4 Assessment of
■ Identification of jurisdictional goals
Reasonable
a Modeling performed individually for each jurisdiction.
Progress Toward
a BMP strategy to meet existing water numeric goals in
Achieving
the receiving waters.
Jurisdictional Goals
a Alternative strategy (Los Pen Lagoon restoration vs.
(13.3.a.(2))
watershed load reduction).
Optional
e Modeling and cost optimization results.
Tetra -Tech
Task 4
Party -
a Discussion of need for lowest cost/highest impact
Specific
strategies early, with highest cost/lowest impacts
Deliverable
strategies later in schedule.
■ Additional Considerations for BMP implementation
(e.g., green streets vs. more expensive centralized
$MPs ).
4.5 Jurisdictional
■ Jurisdictional schedule for implementing strategies
Optional
Water Quality
and achieving numeric goals
Party _
Improvement
Tetra -Tech
Task 4
Specific
Schedules (B.3.a(2)
Deliverable
and B.3.b(3)}
4.6 WMA Water
■ WMA schedule for implementing strategies and
Mandatory
Quality
achieving numeric goals
Tetra -Tech
Task 4
Group
Improvement
Deliverable
Schedules B.3.a 2
Page 2of4
21 of 99 January 21, 2014 Item # 4.1
Scope of Work: WOIP Table of Contents
Los Penaspuitos Watershed Management Areas
and B.3 b(3))
Section 5 Water Quality Improvement Monitoring and Assessment Program
5.0 Integrated
The Integrated Monitoring and Assessment Program will
Monitoring and
be designed to incorporate the monitoring and assessment
Assessment Program
requirements of Provision D and Attachment E (TMDLs).
(B.4)
The program will assess:
1) Progress toward achieving the numeric goals and
Mandatory
schedules
AMEC
Task 3
Group
Yes
2) Progress toward addressing the highest priority
Deliverable
water quality conditions
3) Each RP's overall effort to implement the WQIP.
Section 5 will provide a brief summary of the Program.
The complete Program will be included as an appendix to
the WQIP.
Section 6. Iterative Approach and Adaptive Management Process
6.1 Adaptation of WQIP
Com onents
6.1.1 Re- Evaluation
Provide a list of triggers to adapt the Priority receiving
of Priority
water quality conditions. The re- evaluation will consider:
Water Quality
o Progress toward improved water quality through
Conditions
implementation of the WQIP
(B.5.a)
• New information developed when the requirements of
AMEC
Task 3
B.2.a -c have been re- evaluated
o Spatial and temporal accuracy of monitoring data
® Other available data
o Recommendations from the SDRWC B and public
6.1.2 Adaptation of
Provide a list of triggers to adapt the strategies and
Goals,
schedules. The re- evaluation will consider:
Strategies and
o Priority conditions, numeric goals, and schedules
Schedules
modified per Section 6. 1.1
(B.5.b)
o Progress toward achieving numeric goals and
outcomes according to schedules
Mandatory
® New policies or regulations
AMEC
Task 3
Group
Yes
o Measureable and demonstrable reductions of non-
Deliverable
storm water discharges and pollutants in stormwater
o New information developed when the requirements of
B.2.b and B.2.d have been re- evaluated
o Efficiency in implementing the WQIPs
o Recommendations from the SDRWCQB and public
6.1.3 Adaptation of
Provide a list of triggers to adapt monitoring and
Monitoring
assessment program based on new and available data.
and
Assessment
AMEC
Task 3
Program
(B.5.c)
6.2 WQIP Update
Describe the process for modifying the WQIP based on
Process (B.6.b and
Section 6.1.
AMEC
Task 3
F.2.c)
6.3 JURMP Update
Describe the process for modifying the JURMP based
AMEC
Task 3
Process (F.2.a)
modifications to the WQIP.
Section 7. References
Page 3 of 4
22 of 99 January 21, 2014 Item # 4.1
Scope of Work: W®IP Table of Contents
Los Penaspuitos Watershed Management Areas
Appendices (including complete Monitoring and Assessment Program)
Page 4 of 4
23 of 99 January 21, 2014 Item # 4.1
Exhibit 3
Scope of Work
AMEC
24 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
Task Order 45
Page 1 of 17
SCOPE OF WORD:
DEVELOPMENT OF THE WATER QUALITY IMPROVEMENT PLAN:
LOS PENASQUITOS WATERSHED
1.0 PURPOSE AND CONSULTANT TEAM
The purpose of this Scope of Work (SOW) is to develop the WQIP for the Los Peilasquitos Watershed.
Efforts will include the selection of Priority Water Quality Conditions and Potential Strategies required
under Provision F.La and the development of the Initial Draft WQIP incorporating the remaining
components of Provision B. Two additional drafts of the WQIP will be prepared along with the Final
WQIP to be submitted in January 2015 (Fiscal Year (FY) 15). Additional support will be provided during
FY 16, should the SDRWQCB have any comments after the May 2015 submittal of the Final WQIP.
The WQIP will be based on the outline provided in Attachment A. The document will be organized
jurisdictionally on a sub - watershed basis. The sub- watersheds in the Los Peflasquitos Watershed include
Carmel Canyon Creek, Los Peflasquitos Creek/Los Peflasquitos Lagoon, and Carroll Canyon Creek
(Soledad Canyon).
A description of this work is provided in Section 2.0 of this SOW, along with individual task deliverables
based on the Permit approved on May 8, 2013. The Permit's effective date starts on June 27, 2013 (50
days after Permit approval). The anticipated SOW start date is August 1, 2013. Project schedules and a
summary of deliverables are presented in Section 3.0. Costs are summarized in Section 4.0 and detailed in
Attachment B.
The Consultant Team will consist of the AMEC Team and the Tetra -Tech Team. The AMEC Team will
include AMEC, Larry Walker and Associates, Tetra -Tech, Brock Bernstein, and Armand Ruby
Consulting under City Contract Number H105099. The Tetra -Tech Team will consist of Tetra -Tech, Inc.
and Katz and Associates under City Contract Number H 104445.
The AMEC Team will have the lead role in the development of the WQIP and will be responsible for all
deliverables to the City of San Diego. The Tetra -Tech Team will prepare Section 4 of the WQIP, as
described below, and will deliver those portions to the AMEC Team. The AMEC Team will prepare all
deliverables to the City and RPs and will serve as the sole point -of- contact with the City and RPs for
WQIP development.
2.0 SCOPE OF WORK
Task 1— Project Administration and Meetings
The AMEC Project Manager will be responsible for the general project -level administration and
management throughout the duration of this project. The AMEC Project Manager will be the single point -
of- contact for the City, RPs, and the Tetra -Tech Team. Since this is a multi -year SOW, the cost and scope
for the project management and internal project management meetings is estimated by FY. Internal
project management meetings will allow the AMEC Team and the City to track project budget and
schedules. A description of other types of project - related meetings is provided under this task, though the
costs for the meetings are included in the budgets for Tasks 2 through 5.
25 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
Task Order 45
Page 2 of 17
Proiect Meetings
Four categories of meetings, in addition to internal project management meetings, will be included in this
SOW:
1. RP Workgroup Meetings: RP workgroup meetings will provide a forum for the discussion of topics
related to the development of the WQIP for all watershed RPs or sub - watershed groups, as
appropriate. Each month, at a minimum, one I -hour RP workgroup meetings will be held. The
AMEC Team will prepare for and attend up to 29 RP workgroup meetings (16 meetings in FY 14, 9
meetings in FY 15, and 4 meetings in FY16). The AMEC Team will prepare presentation and
meeting materials as necessary. Some Consultant Team members will attend in person while others
will attend via conference call. A tentative schedule of topics for discussion is provided in Section 3.0
(Table 1). Meeting topics may vary depending on priorities but the deadlines for required decision
points will remain the same. The Tetra Tech Team will also attend up to 8 RP workgroup meetings to
discuss Section 4.
2. Individual RP Meetings: Individual RP meetings will be held to discuss individual jurisdictional
needs. The AMEC Team will prepare meeting materials for and attend up to ten meetings (two with
each RP) for I hour each. After each meeting the AMEC Team will compile action items. Individual
RP meetings may be held in person or via conference call. Selected Consultant Team members will
participate. The Tetra Tech Team will also attend Individual RP meetings under their SOW.
Water Quality Improvement Consultation Panel :
Provision F.l.a(1)(b) requires the formation of a Water Quality Improvement Consultation Panel
(Technical Advisory Committee- TAC) to provide recommendations during the development of the
WQ1P. The RPs will meet with the TAC to solicit their input in conjunction with the public
workshops. The AMEC Team will prepare for and attend a total of up to 5 TAC meetings (2 in FY 14
and 3 in FY15). These meetings will be facilitated and recorded by the Tetra -Tech Team. Each
meeting is expected to be 3 hours long (including prep time).
Preparation by the AMEC Team will consist of developing meeting materials, including
presentations, handouts, and agendas, as necessary. Draft and final meeting materials will be
delivered to the RPs. The Tetra -Tech Team will prepare meeting minutes.
4. Public Workshops: Provision Rl.a(l)(a) requires the input of public stakeholders in the development
of the WQIP. The RPs will hold public workshops to solicit public input in coordination with the Los
Peflasquitos TAC to be convened by the City. The AMEC Team will prepare for and attend a total of
2 public workshops, which will be organized, facilitated, and recorded by the Tetra -Tech Team. Each
workshop is expected to be up to 5 hours long. A tentative schedule of topics for discussion is
provided in Section 3.0 (Table 1). it is anticipated that all public comments will be provided during
the workshop given that the workshop schedule and topics will be made public to the RPs, TAC, and
public stakeholders prior to the beginning of the WQIP development process.
Preparation by the AMEC Team will consist of developing meeting materials, including
presentations, handouts, and agendas, as necessary. Draft and final meeting materials will be
delivered to the RPs. The Tetra -Tech Team will prepare meeting minutes.
Public workshops for the Los Perlasquitos watershed (this Task Order) and the San Dieguito
watershed (Task Order 44) will be held concurrently. Accordingly, the attached Cost Estimate
26 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
Task Order 45
Page 3 of 17
reflects half the effort required for the AMEC team for these workshops. The remaining effort is
included in Task Order 44.
Sub -Task 1.1 — Project Administration and Meetings — FY 14
Project administration includes coordinating with the City and Consultant Team to achieve project goals,
budgets, and schedules during FY 14. The following tasks will be performed by AMEC as part of the
task:
Coordination and communication with City and RPs.
Coordination and communication with the Consultant Team; and
Administration of the contract for this project, including monthly invoicing, deliverable
coordination, and budget tracking;
This sub -task also includes discussions with the City and Consultant Team, including preparation for and
attendance at a kick -off meeting and internal meetings. Some team members will attend in person while
others will attend via conference call. It is assumed there will be total of 12 internal project meetings per
fiscal year with the City, AMEC Project Manager, and selected Consultant Team members.
Sub -Task 1.2 — Project Administration and Meetings — FY 15
The project administration and meetings scope for FY 15 will be the same as the scope described in Sub -
Task 1.1.
Sub -Task 1.3 — Project Administration and Meetings — FY 16
The project administration and meetings scope for FY 16 will be the same as the scope described in Sub -
Task 1.1.
Task 2 — Identification of Priority Water Quality Conditions, MS4 Sources of Pollutants and
Stressors, and Potential Water Quality Improvement Strategies
Task 2 includes effort to identify priority water quality conditions and MS4 sources of pollutants and/or
stressors that cause or contribute to the highest priority water quality conditions for the Los Penasquitos
Watershed to meet the requirements of Provisions B.2.a -e.
• B.2.a Assessment of Receiving Water Conditions
• B.2.b Assessment of Impacts from MS4 Discharges
• B.2.c Identification of Priority Water Quality Conditions
• B.2.d Identify MS4 Sources of Pollutants and/or Stressors
• B.2.e Potential Water Quality Improvement Strategies
The AMEC Team (including Tetra -Tech) will prepare Sections 2 and 3 of the WQIP per the WQIP Table
of Contents to meet the requirements of Provision F.l.a(2). The potential water quality improvement
strategies will be submitted separately from the WQ1P sections but will be delivered on the same
schedule.
27 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
Task Order 45
Page 4 of 17
Sub -Task 2.1— Literature Search and Public Data Compilation
The water quality priorities identified in the 2011 Long -Term Effectiveness Assessment (LTEA) and the
Clean Water Act 303(d) list will provide the basis of the selection of priority water quality conditions.
The 2011 LTEA and Comprehensive Load Reduction Plan (CLRP) will also be utilized to identify MS4
sources and stressors. This will include information on pollutant generating facilities, areas and/or
activities, and the location of the RPs MS4s. Based on the findings of the 2011 LTEA and CLRP,
additional data may be compiled from the San Diego County Copermittee Annual Monitoring Reports,
the Los Penasquitos Watershed Urban Runoff Plan Annual Reports, and the related Jurisdictional Urban
Runoff Plan Annual Reports for the previous permit cycle.
AMEC will submit a data request to the RPs for special study data related to potential priority water
quality conditions that may have been collected in the watershed. Requests for data will be provided at the
first RP Workgroup meeting. Additionally, the City, with direction from AMEC, will solicit the public for
any additional relevant and available water quality data for the selection of priority water quality
conditions for the Los Peflasquitos Watershed. Public solicitation for data will be provided with the notice
for the first Public Workshop. Data currently in AMEC's possession, and the format for additional data,
will be discussed during RP Workgroup meetings. The deadline for data submittal is provided in Section
3.0.
Task efforts will include a compilation of the data provided by the public and RPs. It is assumed that no
more than three data sources will be available per sub - watershed.
Sub -Task 2.2 — Development of Draft and Final Sections
Results of the literature search and data analysis will be detailed in Section 2 of the Draft WQIP and the
associated appendices. Section 2 will address the requirements of Provision B.2.a -c of the Permit, and
will include a list of priority water quality conditions as pollutants, stressors, and/or receiving water
conditions, as described in Provision B.2.c.(I), and the rationale (contained in Provision B.2.c.(2)) behind
the identification of the highest priority water quality conditions. Priority water quality condition
selection will be based on the 303(d) listings in the watershed. Priority selection will consider the spatial
and temporal distribution of these listed constituents.
A total of four iterations of Sections 2 and 3 will be provided, as detailed in the deliverable schedule
below. A response -to- comment table will be developed for each iteration submitted to the City and the
RPs. Outstanding issues or conflicting comments will be addressed via a conference call or at the next RP
Workgroup Meeting. Files will be provided electronically, including the draft that is intended for
publication by the SDRWQCB for a 30 -day public comment period. The AMEC Team will work with the
RPs to incorporate public comments per Provision F.l.a(1)(a). A response -to- comments table, including
comments received from the public and the TAC (Provision F.l.a(2)), will be developed.
Sub -Task 2.3 — MS4 Sources and Pollutants Literature Search and Public Data Compilation
MS4 sources of pollutants and/or stressors that cause or contribute to the highest priority water quality
conditions will be identified as required by Provision B.2.d of the Permit including the following:
o Pollutant Generating Facilities, Areas and/or Activities
o Location of RPs MS4
o Review of Available Data
28 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H 105 099
Task Order 45
Page 5 of 17
Per the requirements of Provision B.2.e, potential water quality improvement strategies will be identified.
AMEC will utilize the 2011 Long -Term Effectiveness Assessment and the CLRP to identify MS4 sources
and stressors. As with Task 2, additional data may be compiled from the San Diego County Copermittee
Annual Monitoring Reports, the Los Peiiasquitos Watershed Urban Runoff Plan Annual Reports, and the
related Jurisdictional Urban Runoff Plan Annual Reports for the previous permit cycle. AMEC will
submit a data request to all RPs for available MS4 GIS data and additional special studies monitoring data
not included in the documents listed above. Requests for data will be provided at the first RP workgroup.
Much of the data required for identification and analysis of Pollutant Generating Facilities, Areas and/or
Activities were compiled and presented for the watershed in the CLRP (Sections 3.1 -3.4 with an emphasis
on bacteria and sediment sources). The AMEC Team will revisit this information with the RPs to
determine if additional information is available to evaluate these sources and how the CLRP results can
be tailored for use in the WQIP.
Sub -Task 2.4 — MS4 Sources and Pollutants Development of Draft and Final Section
The AMEC Team will prepare Section 3 of the WQIP to meet the requirements of Provision B.2.d. The
37 priority source categories presented in the 2011 Long -Term Effectiveness Assessment will be
compared with the highest priority water quality conditions selected in Section 2. Section 3 will provide
information on the potential sources and stressors, including an assessment of the adequacy of the data
available to characterize these sources on a jurisdictional basis.
A total of four drafts of Section 3 will be provided, as detailed in the deliverable schedule below (note
that Section 2 will be submitted on the same deliverable schedule). Files will be provided electronically,
including the draft that intended for publication by the SDRWQCB for a 30 day public comment period.
The AMEC Team will work with the RPs to incorporate public comments per Provision F.La(1)(a). A
response -to- comments table, including comments received from the public, will be developed.
Sub -Task 2.5 — List of Potential Strategies
The AMEC Team, lead by Tetra Tech, will develop a list of potential strategies that may be included in
the WQIP. The list of potential strategies will be included as part of the first deliverable to the
SDRWQCB as required under Provision B.2.e. The public, as well as, the TAC will provide input on the
potential strategies. The list may include broad categories of Best Management Practices (BMPs)based on
the CLRP recently completed by the RPs. Sections 4.4, 4.5, 5.2, 5.3, 5.4, and 5.5 of the Phase I CLRPs
will be referenced. The list is not a section of the WQIP but separate deliverable that will guide the
development of Section 4. A response -to- comment table will be developed for each iteration submitted to
the City and the RPs. Outstanding issues or conflicting comments will be addressed via a conference call
or at the next RP Workgroup Meeting.
Deliverables per the Schedule Provided in Section3.0:
0 Attend up to 8 RP Workgroup Meetings
0 RP Workgroup Meeting Summaries and Follow -up Actions
0 Attend up to 6 Individual RP Meetings
® Individuals Meeting Follow -up Actions
0 Attend up to 1 Public Workshop
0 1" QA /QC Draft Section 2, Section 3, and list of Potential Strategies (6 month deliverable) for
City
0 2 "d Draft Section 2, Section 3, and list of Potential Strategies (6 month deliverable) for RPs 3`d
Section 2, Section 3, and list of Potential Strategies (6 month deliverable) for TAC
29 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
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Page 6 of 17
• 4"' Draft Section 2, Section 3, and list of Potential Strategies (6 month deliverable) based on TAC
comments for RPs
• Final Draft Section 2, Section 3, and list of Potential Strategies (6 month deliverable) to City to
deliver to SDRWQCB
• Revised Draft Section 2, Section 3, and Response -to- Comments Table Based on Public Input
Task 3 — Draft WQIP
Task 3 will develop the Initial Draft WQIP to meet the requirements of Provision B. The Initial Draft
WQIP will include work products developed under Task 2 (including revised draft Section 2 and Section
3), along with:
• WQIP Introduction Development (Section 1);
• Incorporation of Numeric Goals, Water Quality Improvement Strategies, and Schedules
developed by the Tetra -Tech Team or RPs selecting to Opt -out (Section 4) 16 month deliverable;
• Integrated Water Quality Improvement Monitoring and Assessment Program (Section 5); and
• Iterative Approach and Adaptive Management Process (Section 6).
Sub -Task 3.1— Draft WQIP Introduction— Section 1 Submittal
The AMEC Team will develop a draft of Section 1 concurrently with the development of Section 2 and
Section 3. This will provide a basis for the development of the full WQIP. Section 1 will be delivered on
the same schedule as Section 2 and Section 3.
Sub -Task 3.2 — Water Quality Improvement Monitoring and Assessment Program
The Water Quality Improvement Monitoring and Assessment Program (MAP) will be developed to meet
the requirements of Provision B.4.a -d to assess: I) the progress toward achieving the numeric goals and
schedules, 2) the progress toward addressing the highest priority water quality conditions for each
Watershed Management Area, and 3) each RP's overall efforts to implement the WQIP. The program
will be prepared according to Provision D of the Permit, and will include TMDL monitoring per
Provision B.4.c -d, as well as a Sediment Monitoring Plan in accordance with Provision D. Le(2). A brief
summary of the program will be provided in Section 5 of the WQIP. The complete MAP, which will
include a Quality Assurance Project Plan (QAPP) will be included as an appendix to the Draft WQIP. All
appendices, including the MAP, will be delivered simultaneously with the relevant sections. Estimates of
monitoring costs will be developed for planning purposes concurrently with MAP development.
Sub -Task 3.3 — Iterative Approach and Adaptive Management Process Development
Section 6 will describe the Iterative Approach and Adaptive Management Process according to Provision
B.S. The section will outline the approach for the reevaluation of priority water quality conditions,
adaptation of the strategies and schedules, and adaptation of the Water Quality Monitoring and
Assessment Program.
Sub -Task 3.4 — Draft WQIP
The AMEC Team will prepare the Draft WQIP based on the sections described above and Section 4
developed by the Tetra Tech Team, which will be delivered to the AMEC Team per the schedule
provided in Section 3.0. Section 4 received from Tetra Tech Team will be assumed to meet the
requirements of Provision B.2.e and B.3.
30 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
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Page 7 of 17
A total of two iterations of the Draft WQIP will be provided as detailed in the deliverable schedule below.
The initial draft to the City will be provided electronically. Up to ten hardcopies (two for each RP), with
CDs containing electronic versions, of the Draft WQIP will be provided to the RPs for comment. A
response -to- comment template will be provided for the RPs to complete for each deliverable. Outstanding
uses or conflicting comments will be addressed via a conference call or a the next RP Workgroup
Meeting. Comments will be addressed in FYI under Task 5.
Deliverables per Schedule Provided in Section 3.0:
0 Attend up to 8 RP Workgroup Meetings
0 RP Workgroup Meeting Summaries and Follow -up Actions
0 Attend up to 5 Individual RP Meetings
0 Individual RP Meeting Follow -up Actions
0 Attend up to 2 TAC Meetings
0 1" QA /QC Draft Section 1 for City
0 2°d, Draft Section 1 for RPs
0 1" Draft WQIP for City
Deliverable includes:
• Revised Draft Section 1
• Revised Draft Sections 2 & 3
• ls' Draft Section 4 completed by Tetra Tech (16 Month Deliverable)
• 1" Draft Sections 5, 6, 7
0 2°d Draft WQIP for RPs
Deliverable includes:
• Revised Draft Section 1
• Revised Draft Sections 2 & 3
• 1" Draft Section 4 completed by Tetra Tech (16 Month Deliverable)
• 1" Draft Sections 5, 6, 7
Task 4- Tetra Tech only
Task 5 — Final WQIP (FY15)
Task 5 will incorporate comments received by the RPs, SDRWQCB, and the public review process
detailed in Provisions B and F. Two Revised Draft WQIPs and one Final WQIP will be prepared. The
AMEC Team, in consultation with the RPs, will consider public input while developing the Final WQIP,
but will not necessarily respond to specific comments from the public.
Sub -Task 5.1 —Draft WQIP
The deliverable will include an Initial Draft submitted to the City for review followed by a Revised Draft
to be provided to all RPs. This sub -task assumes a maximum total of 300 hours of effort, including
technical and support staff as required for budgeting purposes. A comment template will be provided for
the RPs to complete. All drafts will be provided electronically.
Sub -Task 5.2 —Draft WQIP and 16 Month Deliverable
The deliverable will include an Initial Draft WQIP submitted to the City for review followed by a revised
draft WQIP to be provided to all RPs. This task also includes effort to finalize the 16`h Month Deliverable
(Section 4) with reviews by the TAC and all RPs.
31 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H 105099
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This sub -task assumes a maximum total of 180 hours of effort including technical and support staff as
required for budgeting purposes. A comment template will be provided for the RPs to complete. All drafts
will be provided electronically.
Sub -Task 5.3 —Final WQIP
Comments from the RPs and the TAC will be used to develop the Final WQIP. This sub -task assumes a
maximum total of 90 hours of effort including technical and support staff as required for budgeting
purposes.
The Final WQIP will include an initial draft submitted to the City electronically for review followed by a
revised draft to be provided to all RPs. A response -to- comment table will be developed for each iteration
submitted to the City and the RPs. Outstanding issues or conflicting comments will be addressed via a
conference call or at the next RP Workgroup Meeting. Up to ten hardcopies of the Final WQIP (two for
each RP), with CDs containing electronic versions will be provided to the RPs.
Deliverables per Schedule Provided in Section 3.0:
• Attend up to 9 RP Workgroup Meetings
• RP Workgroup Meeting Summaries and Follow -up Actions
• Attend up to 3 TAC Meetings
• Attend up to I Public Workshop
• 3rd QA /QC Draft WQIP (including 16 Month Deliverable) for City
• 4`h Draft WQIP (including 16 Month Deliverable) for RPs
• 56 Section 4 (16'h Month Deliverable) for TAC
• 6'h Section 4 (16'h Month Deliverable) based on TAC Comment for RPs
• Final Draft Section 4(16"' Month Deliverable) to City to Deliver to SDRWQCB
• 5'h Draft WQIP for RPs
• 6'h Draft WQIP for TAC
• 7'h Final WQIP based on TAC comments for RPs
• Final WQIP for City and RPs
• Final WQIP to SDWQCB
Task 6 WQIP Support (FY16)
Task 6 will incorporate comments received from the SDRWQCB on the Final WQIP submitted after May
2015. This task will include revision of the document based on the SDRWQCB comments that will then
be reviewed by RPs. It is assumed the City and other RPs will review the document at the same time.
This sub -task assumes a maximum total of 60 hours of effort, including technical and support staff as
required for budgeting purposes. A response -to- comment template will be provided for the City and the
RPs to complete for each deliverable. Outstanding issues or conflicting comments will be addressed via a
conference call or at the next RP Workgroup Meeting. Up to twelve hardcopies of the Final WQIP (two
for each RP), with CDs containing electronic versions, will be provided to the RPs
Deliverables:
• Attend up to 4 RP Workgroup Meetings
• RP Workgroup Meeting Summaries and Follow -up Actions
• I'` QA /QC Draft WQIP for City
• 2nd Draft WQIP for RPs
• Final WQIP for City and RPs
32 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H 105 099
Task Order 45
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3.0 SCHEDULE
This Task Order shall begin on or about August 1, 2013, contingent upon approval and execution of this
SOW, and shall terminate on December 31, 2015. Note that all schedule dates are approximate based on
an August 1, 2013 notice to proceed. If the approval of the SOW is delayed, the schedule will be adjusted
appropriately through consultation with the City and other Consultant Team members.
Table 1 provides a tentative meeting schedule, including decision points, where input will be required by
the RPs to facilitate the submission of the project deliverables, and planned meeting topics. A MS Project
Schedule will be provided before the beginning of project work to clarify the schedule. Note that RP
Workgroup Meetings will be held the second Thursday of every month.
33 of 99 January 21, 2014 Item # 4.1
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Page 10 of 17
Table 1— Tentative Schedule for RP Workgroup Meetings, WQICP Meetings, and Public
Workshops
34 of 99 January 21, 2014 Item # 4.1
RP Workgroup Meetin
W ICP Meetings
public Workshops
Meeting Topic
Decision
Tentative
Topics
Tentative
Topics Covered
Montle
point
Date
Covered
Date
Fiscal Year 2014
1. Kick -Off
August
Meeting Request
2013
Data/ Project
—
—
—
—
—
Process
Kickoff Meeting
and Solicit Input
from Public and
6 Month
Deliverable
Public Comment
Meeting
o Share
anticipated
2. Present Potential
schedule of
August
Priorities/
WQ1P process
2013
Discuss Priorities
—
Aug. 2013
and future
Ranking
opportunities
for input
• Solicit input on
priorities and
potential
strategies.
o Provide
deadlines for
submittal of
data for
development of
priorities.
3. Present Potential
Water
September
Strategies/ Select
Quality
2013
Water Quality
Priorities for
Priorities
October 2013
Deliverable
4. Select Potential
Potential
October
Strategies/
Strategies for
2013
Present
October 2013
—
—
—
—
Numerical Goals
Deliverable
34 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
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Page 11 of 17
35 of 99 January 21, 2014 Item # 4.1
RP Wor up Meetin
WQICP Meetings
Public Workshops
Meeting Topic
Decision
Tentative
Topics
Tentative
Topics Covered
Month
Point
Date
Covered
Date
5. Discuss Water
Quality Priorities
and Potential
Strategies
Priorities,
Deliverable/
potential
November
Introduce
Nov. 20,
strategies,
2013
Assessment and
—
2013
and sources
—
—
Monitoring
of pollutants
Approach/
and
Present Numeric
stressors.
Goals
Development
Process
6. Discuss Numeric
Decision on
Goals/
Tentative
Introduction to
Numeric
December
Strategy
Goals for
2013
Development
—
Approach
Quality
Strategy
Development
7. Introduction to
Scheduling and
January
Update on
2014
Assessment/
—
—
—
—
Monitoring
Approach
Priorities,
potential
February
8. Update on
Feb. 18,
strategies,
2014
Strategies and
2014
and sources
_
Schedules
of pollutants
and
stressors.
9. Discuss Numeric
Goals based on
Strategies/
Provide
Response -to-
Finalize
March
Comments
Monitoring
2014
Tables for
Approach
Sections 2 and 3/
Update on
Assessment and
Monitoring
Approach
35 of 99 January 21, 2014 Item # 4.1
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Page 12 of 17
36 of 99 January 21, 2014 Item # 4.1
RP Workgroup eetings
W ICP Meetings
Public Worksho
Meeting Topic
Decision
Tentative
Topics
Tentative
Topics Covered
Month
Point
Date
Covered
Date
10. Discussion of
Adaptive
Management
Receive RP
Approach/
final input on
Discuss
Response -to-
Response-to-
April 2014
Comments
Comments
Tables for
Tables for
Sections 2
Sections 2 and 3/
and 3
Update on Water
Quality
Strategies
May 2014
H. Discuss Draft
WQIP
—
—
—
—
Fiscal Year 2015
16 Month
Deliverable
l2. Discuss
Public Meeting
Comments on
July 22,
• Solicit input
July 2014
Initial Draft
_
—
—
2014
on Numeric
WQIP – Sections
Goals and
2 and 3
Strategies
13. Discuss
August
Comments on
2014
Initial Draft
—
WQIP – Section
4
14. Discuss
Numeric
September
Comments on
Sept. l7,
Goals and
2014
Initial Draft
—
2014
Strategies
—
—
WQIP – Sections
/Schedules
5 and 6
l5. Discuss
October
Comments on
2014
First Revised
Draft WQIP
Sections 24
16. Discuss
November
Comments on
2014
First Revised
WQIP – Sections
5 and 6
17. Discuss
Dec. 2,
Numeric
Comments on
2014
Goals and
December
Second Revised
Strategies
2014
Draft WQIP –
/Schedules
—
Sections 2 - 4
Dec. 5,
2014
Final WQIP
36 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
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Paae 13 of 17
37 of 99 January 21, 2014 Item # 4.1
RP Workgroup eetings
WQ1CP Meetings
Public Workshops
Month
Meeting Topic
Decision
Tentative
Topics
Tentative
Topics Covered
Point
Date
Covered
Date
18. Discuss
Comments on
January
Second Revised
2015
Draft WQIP —
—
—
—
—
Sections 5 and 6
February
_
—
2015
—
—
—
—
March
2015
—
—
—
—
April 2015
Fiscal Year 2016
19. Discuss
July 2015
Comments from
—
—
—
—
—
SDRW CB
August
2015
—
—
—
—
—
—
September
20. Discuss
Comments from
2015
—
—
—
—
SDRW CB
October
21. RP Comments
on Revised Final
2015
WQIP
—
—
—
—
November
22• RP Comments
on Revised Final
2015
WQIP
—
—
—
—
—
37 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H 105099
Task Order 45
Page 14 of 17
Approximate due dates for the deliverables for the SOW are included in Table 2 below, and is based on
an August 1, 2013 start date. Table 2 includes the Consultant Team members who will deliver and receive
each deliverable.
'fable 2 -Task Order Deliverables
Deliverable Submitting
Receiving*
I Due Date
Task 1- Project Management NA
NA
I No Deliverables
Task 2 - Identification of Priority Water Quality Conditions, MS4 Sources of Pollutants and Stressors, and
Potential Water Quality Improvement Strategies 6 month deliverable
Sub -Task 2.1 Literature Search and Public Data Co m ilation
Received Data from Public and RPs for Analysis
Public / RPs
AMEC
August 22, 2013
Workgroup Meeting Summaries
AMEC
City
7 working days after workgroup
meetin s
Sub -Task 2.2 Development of Drat and Final Sections
I" QA/QC Draft Section 2, Section 3 &
AMEC
City
October 25, 2013
Appendices (6 Month Deliverable
City Comments on I' Draft Section 2 and 3 (b
Month Deliverable)
City
AMEC
October 30, 2013
2" Draft Section 2, Section 3, & Appendices (6
AMEC
All RPs
November 5, 2013
Month Deliverable
RP Comments on 2 Draft Section 2, Section 3, &
All RPs
AMEC
November 8, 2013
Appendices 6 Month Deliverable
3rd Draft Section 2, Section 3, & Appendices (6
AMEC
All RPs
November 13, 2013
Month Deliverable) for TAC Review
RP confirmation for TAC submittal
RPs
City
November 14, 2013
3rd Draft Section 2, Section 3, & Appendices (6
City
TAC
November 15, 2013
Month Deliverable) for TAC Review
TAC Comments on Yd Draft Section 2, Section 3,
TAC
AMEC
November 20, 2013
& Appendices 6 Month Deliverable)
TAC Reviewed 4b Draft Section 2, Section 3, &
AMEC
All RPs
December 6, 2013
Appendices 6 Month Deliverable)
Comments on TAC Reviewed 4' Draft Section 2,
Section 3, & Appendices
All RPs
AMEC
December 13, 2013
Draft Section 2, Section 3, & Appendices for
AMEC
All RPs
December 20, 2013
SDRWQCB (6 Month Deliverable)
RP confirmation for SDRWQCB submittal
RPs
city
December 24, 2013
Submit Section 2,Section 3, & Appendices to
City
SDRWQCB
January 10, 2014
SDRWQCB
Comments from Public on Section 2 and 3 (6
Public
AMEC
February 15, 2014
Month Deliverable)
Provide Response -to- Comments Table for Section
AMEC
Public
March 13, 2014
2 and Section 3 based on Public Comments
Receive Final Comments on Response -to-
Comments Table for Section 2 and Section 3 based
RPs
AMEC
April 10,2013
on Public Comments
Revised Section 2 and Section 3 along with
Response -to- Comments Table Based on Public
AMEC
RPs
April 25, 2014
Input
Sub -Task 2.3 - List of Potential Strategies
Draft of Potential Strategies
Tetra -Tech
AMEC
October 11, 2013
lg` QA/QC Draft of Potential Strategies
AMEC
City
October 18, 2013
Ci Comments on I' Draft of Potential Strategies
city
AMEC
October 24, 2013
2" Draft of Potential Strategies
AMEC
All RPs
October 30, 2013
38 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
Task Order 45
Paae 15 of 17
Deliverable
Submitting
Receivi *
Due Date
RP Comments on 2" Draft of Potential Strategies
All RPs
AMEC
November 6, 2013
3rd Draft of Potential Strategies for TAC Review
AMEC
All RPs
November 13, 2013
RP confirmation for TAC submittal
RPs
city
November 14, 2013
3rd Draft of Potential Strategies for TAC Review
city
TAC
November 15, 2013
TAC Comments on Potential Strategies
TAC
AMEC
November 20, 2013
TAC Reviewed 4 Draft of Potential Strategies.
AMEC
All RPs
December 6, 2013
Comments on 4th Draft TAC of Potential
All RPs
AMEC
December 13, 2013
-Strategies
Potential Strategies for SDRWQCB
AMEC
All RPs
December 20, 2013
RP confirmation for SDRW CB submittal
RPs
city
December 24, 2013
Submit Potential Strategies to SDRW CB
City
SDRW CB
January 10, 2013
Task 3 - Draft WQIP
Sub -Task 3.4 - Drat WQIP
1 QA/QC Draft Section 1
AMEC
city
October 18, 2013
Ci Comments on V Draft Section 1
city
AMEC
October 24, 2013
2" Draft Section 1
AMEC
All RPs
October 30, 2013
RP Comments on 2 Draft Section I
All RPs
AMEC
November 13, 2013
Draft Section 1 for SDRW CB
AMEC
city
December 6, 2013
Section 4
Tetra -Tech
AMEC
May 2, 2014
1 QA/QC Draft WQIP (including 16 Month
Deliverable
AMEC
City
May 16, 2014
Opt -out RP versions of Sections 4.2 - 4.5 of
Section 4
Opt -out RP
AMEC
May 21, 2014
City Comments on I" Draft WQIP(including 16
Month Deliverable
City
AMEC
May 23, 2014
2 Draft WQIP (including 16 Month Deliverable
AMEC
All RPs
June 6, 2014
Workgroup Meeting Summaries
AMEC
City
7 working days after workgroup meetings
Task 4 - Tetra Tech Team only
Task 5 - Final WQIP - FY15
Sub -Task 5.1 -Draft WQIP
RP Comments on Draft WQIP (including 16
Month Deliverable
All RPs
AMEC
July 18, 2014
3r d Draft WQIP(including 16 Month Deliverable)
AMEC
city
August 15, 2014
City Comments on 3` Draft WQIP (including 16
Month Deliverable)
City
AMEC
August 29, 2014
4 Draft WQIP (including 16 Month Deliverable )
AMEC
All RPs
September 6, 2014
Workgroup Meeting Summaries
AMEC
City
7 working days after workgroup
meetings
Sub -Task 5.2 -Drat WQIP and 16 Month Deliverable
RP Comments on 4` Draft WQIP (including 16
Month Deliverable)
All RPs
AMEC
September 12, 2014
Section 4 (16 Month Deliverable) for TAC
r eview
review
AMEC
All RPs
September 17, 2014
RP confirmation for TAC submittal
RPs
City
September 18, 2014
5 Section 4 (16 Month Deliverable) for TAC
review
City
TAC
September 19, 2014
Comments from TAC on5h Section 4 (16 Month
Deliverable
TAC
AMEC
September 24, 2014
6' Section 4 16 Month Deliverable)based on
AMEC
All RPs
Se tember 30, 2014
39 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
Task Order 45
Page 16 of 17
Deliverable
Submitting
Receivin *
Due Date
TAC Comments
Comments from RPs on 6 Section 4 (16 Month
Deliverable)
All RPs
AMEC
October 8, 2014
Final Draft Section 4 (16' Month Deliverable) for
Submittal to SDRW B
AMEC
All RPs
October 15, 2014
RP confirmation for SDRWQCB submittal
RPs
city
October 16, 2014
Submittal to SDRWQCB of Section 4 (16 Month
Deliverable)
City
SDRWCB
October 18, 2014
5` Draft WQIP
AMEC
RPs
November 21, 2014
RP Comments on 5 Draft WQIP
RPs
AMEC
December 1, 2014
6` Draft WQIP
AMEC
All RPs
December 15, 2014
RP confirmation for TAC submittal
RPs
city
December 16, 2014
6 Draft WQIP
City
TAC
December 17, 2014
Sub -Task 5.3 — Final W IP
Comments from TAC on 6 Draft WQIP
TAC
AMEC
December 22, 2014
7 Draft WQIP with TAC Comments
AMEC
All RPs
January 9, 2015
RP Comments on 7 Draft WQIP with TAC
Comments
All RPs
AMEC
January 16, 2015
Final WQIP
AMEC
All RPs
January 25, 2015
RP confirmation for SDRWQCB submittal
RPs
city
January 26, 2015
Submit Final WQIP to SDWQCB
city
SDWQCB
June 27, 2015
']task 6 — WQIP Support — FY 16
1 st Draft WQIP for City
AMEC
City
20 days ,from receipt of
comments from SDWQCB
City Comments on I' Draft WQIP
Ci
AMEC
5 days from receipt of document
2nd Draft WQIP for RPs
AMEC
All RPs
5 days after submittal to the City
RP Comments on 2nd Draft WQIP
All RPs
AMEC
10 days from submittal to the
RPs
Final WQIP for City and RPs
AMEC
All RPs
10 days from receipt of
comments from RPs
Workgroup Meeting Summaries
AMEC
City
7 working days after workgroup
meetin s
*RP specific deliverables will be provided to RPs directly.
4.0 COSTS
The total of this Task Order for FY 14 will be $207,494, for FY 15 it will be $98,369, and for FY16 it
will be $17,521. Labor rates and other charges will be billed per the requirements of Contract H105099.
The Task Order amount may be modified by written amendment, if necessary.
40 of 99 January 21, 2014 Item # 4.1
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41 of 99 January 21, 2014 Item # 4.1
Exhibit 4
Scope of Work
Tetra Tech
42 of 99 January 21, 2014 Item # 4.1
0
July 8, 2013
Contract H084445, Task Order No. XX
DRAFT SCOPE OF WORK
For
WQIP Development Support for the Los Penasquitos Watershed Management Area
This Draft Scope of Work (SOW) identifies the level of effort needed to support the Los Penasquitos
Responsible Parties (RPs) with development of a Water Quality Improvement Plan (WQIP) to meet
requirements set by the NPDES Permit and Waste Discharge Requirements for Discharges from Municipal
Separate Storm Sewer Systems (MS4s). This SOW includes close coordination with a parallel effort led by
AMEC for the City of San Diego and RPs to complete the complimentary sections of the WQIP and
assemble the overall plan. The tasks in this SOW are not sequential, but instead are meant to be in line
with the AMEC SOW and specific sections of the WQIP (outlined in the proposed table of contents attached
to the AMEC SOW). The result is that the tasks in this SOW are meant to be viewed holistically with the
tasks of the AMEC SOW to provide the full understanding of the level of effort to develop the WQIP. This
SOW addresses the following components identified for the WQIP:
• Section 4: Numeric Goals, Water Quality Improvement Strategies and Schedule
• Facilitation of stakeholder workshops and WQICP meetings providing reporting and input on
multiple key sections of WQIP
In addition, this SOW takes advantage of several -efforts already invested in by the RPs when developing
the Draft Comprehensive Load Reductions Plan (CLRP) for this watershed, including:
• Identification of jurisdictional -based management strategies, including nonstructural and structural
best management practices to achieve pollutant load reductions
® Models developed to support the sediment TMDL for the Los Penasquitos Lagoon
To specifically address new requirements in the permit, it will be necessary to revisit many of the
assumptions for the Draft CLRP, tailor these assumptions for the WQIP, and perform an analysis to
demonstrate reasonable progress toward achieving the numeric goals identified in the WQIP. This analysis
will provide verification of BMP pollutant load reductions to meet TMDLs, which will be achieved through
the use of a modeling system similar to those developed for previous CLRPs for Scripps, Tecolote, and
Chollas watersheds. This modeling system will also provide capability for cost optimization of various BMPs
to better inform the planning process, Based on optimization results, Tetra Tech will develop water quality
improvement schedules and refine BMP costs for those strategies planned within each jurisdiction. In
addition, the estimated BMP costs/scenarios can be evaluated in terms of their sensitivity to potential
regulatory future actions (e,g., inclusion of lagoon restoration strategies). Results of these tasks will be
summarized in Section 4 outlined above, which can serve as the basis for internal jurisdictional planning
and reporting to the Regional Water Quality Control Board.
This SOW and associated schedule assumes a notice to proceed (NTP) of approximately August 1, 2013.
Should this NTP change, a revision to the schedule may be required.
43 of 99 January 21, 2014 Item # 4.1
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TASK 1: Project Management
Tetra Tech will maintain communication with the City's Task Order Manager or other designee and the
AMEC team to keep them apprised of progress, upcoming milestones, and any issues that could potentially
affect project performance. For this Task Order, Mr. Stephen Carter will serve as the Project Manager and
he will be responsible for all official communications with the City.
Mr. Carter will be responsible for working with the Tetra Tech Contract Administrator to ensure monthly
progress reports and invoices are submitted in an accurate and timely manner on or prior to the 5th day of
each month during which the Task Order is active. Mr. Carter will work with the Task Order Manager to
ensure all desired information is included in the monthly progress report. At a minimum the following
information will be included:
1, Reporting period
2. Work completed in the reporting period (activities and accomplishments)
3. Work anticipated in the following reporting period
4. Expenditures in this progress report period and cumulative total
5. Any issues or problems encountered and how these were resolved
Deliverables:
o Monthly progress memos and meetings with the City to ensure that work completed address issues
and objectives.
TASK 4: Development of Numeric Goals, Water Quality Improvement Strategies and Schedule
Tetra Tech will lead development a portion of Section 4 of the WQIP: Numeric Goals, Water Quality
Improvement Strategies and Schedules. The following are subtasks that specifically address development
of components of this Section.
4.1. Identification of Numeric Goals and Schedules
Tetra Tech will work with the RPs and AMEC to identify the following numeric goals for the WQIP, specific
to the Los PeMasquitos Watershed and inclusive of subwatersheds,
• Final numeric goals to be achieved in the receiving waters for the highest priority water quality
conditions
• Interim numeric goals to be achieved in the receiving waters and capable of demonstrating
incremental progress toward achieving the final numeric goals in the receiving waters
• Schedule for measuring progress toward achieving the interim and final numeric goals
The following tiers have been identified for the numeric receiving water goals, which are subject to change
through coordination with the RPs and stakeholders during development of the WQIP.
Tier 1: The first tier of numeric goals for the WQIP will be those for which TMDLs have already been
established or are in draft. These TMDLs will include specific numeric targets that will be consistent with the
WQIP. With bacteria TMDLs for impaired shorelines at the mouth of Los Penasquitos Lagoon, should the
RPs choose to use recent monitoring data to provide justification for amendments to associated WQBELs
in the MS4 permit or 303(d) de- listing, Tetra Tech will work with the RPs to incorporate this strategy within
Section 4.1 of the WQIP. A draft sediment TMDL has been approved by the SDRWQCB and subject to final
2
44 of 99 January 21, 2014 Item # 4.1
a
approval. It is anticipated that the TMDL will be included in the MS4 permit. The Tier 1 goals set for the
sediment TMDL will anticipate final approval of the TMDL and provide recommendations for interpretation
of TMDL targets into WQBELs. Final and interim goals for Tier 1 will be consistent with any final and interim
targets established in the TMDLs, if applicable.
Tier 2: For those 303(d) impairments for which TMDLs have not been established, but water quality
objectives or WQBELs are applicable, a second tier of numeric goals for receiving waters will be identified.
These impairments include bacteria (freshwater) and nutrients. However, more research will occur in Task
4.1 to determine if viable numeric targets can be established for nutrients, or if nutrients should instead be
determined to be a Tier 3 goal. No interim goals will be established for Tier 2 goals.
Tier 3: If water quality objectives are not available to address the impairment, and specific pollutants
cannot be linked to the impairment (e.g., toxicity), a third tier of receiving water numeric goals will be
identified based on literature or through determination of what is feasible through BMP implementation.
Toxicity is one such impairment for the watershed, and it is important to stipulate that the true sources of
toxicity in many cases have not been linked to a specific pollutant, which could be attributed to organics,
metals, or ammonia, among others. Numeric goals for receiving waters cannot be determined without
additional analyses to determine the potential sources of the toxicity, which is outside the scope of this
project. No interim goals will be established for Tier 3 goals.
Tier 4: A final tier will be established for those impairments that are low in priority, not linked to a specific
pollutant, or are not linked to MS4 runoff. Total dissolved solids (TDS) and selenium are impairments that
may be categorized as Tier 4, which is often attributed to groundwater baseflow or naturally occuring
sources from geological formations and not attributed to MS4 runofft, Appropriate justification will be
provided in the WQIP for listing TDS and selenium as a Tier 4 goals. No interim goals will be established
for Tier 4 goals.
The schedule for interim and final Tier 1 goals will be consistent with those schedules identified in TMDLs.
The schedule for final Tier 2 -3 goals will be established through consultation with the RPs. However, once
jurisdictional goals are determined in Task 4.3.2, each jurisdiction will have an opportunity to define their
own schedules for achieving their independent goals for Tiers 2 -3. As a result, the final schedules for Tiers
2 -3 are subject to change once the independent jurisdictional schedules are established and combined in
Task 43.2. No schedules will be established for Tier 4 goals.
Tetra Tech will summarize these schedules relative to the WQIP framework, and prepare a subsection of
Section 4 of the WQIP.
Deliverables per Schedule Provided in Table 2:
• Tetra Tech attendance at two meetings of RP workgoup to discuss numeric goals
• Draft Section 4.1 of the WQIP
• Draft II Section 4.1 of the WQIP (incoporating comments from RPs) — FY15
• Draft III Section 4.1 of the WQIP (incoporating comments from Stakeholders) — FY15
• Final Section 4.1 of the WQIP — FY15
4.2. Jurisdictional- Specific Strategies and/or Activities
Task 2 of the AMEC SOW includes development of a list of potential strategies that will be included as part
of the first deliverable to the SDRWQCB required under Provision 13.3.15 of the NPDES Permit. Much work
45 of 99 January 21, 2014 Item # 4.1
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went into development of the CLRPs to identify specific nonstructural and structural BMPs for each RP
necessary to address TMDLs and other impairments in the watershed. This task will build upon these
previous efforts to develop jurisdictional- specific strategies to be included in the modeiing analysis and
ultimate water qulaity improvement schedules. This task will result in development of Section 4.2 of the
WQIP, which will include a summary of those structural and nonstructural BMPs identified for each RP
during development of the CLRPs. No additional BMPs will be developed or reported beyond those
previously identified in the CLRPs. The following outlines efforts anticipated for each category of BMP.
4.2.1. Identification of Nonstructural BMPs
The nonstructural BMPs identified in the CLRP will be reviewed with the RPs to determine if any changes
should be made. Should additional BMPs be identified, Tetra Tech will work closely with the RPs to develop
details to be reported in the WQIP.
For the modeling analysis to be performed in Task 4.3, additional assumptions will be needed for specific
nonstructural BMPs to be included in in the model. Given previous experience modeling nonstructural
BMPs, the categories of BMPs that can be defensively modeled include street sweeping, rain barrels,
irrigation controls, and catch basin cleaning. If a RP chooses to include one of these BMPs within the WQIP
for their jurisdiction, additional information will be required from that RP to develop an understanding of the
level of BMP implementation and methods for modeling. Tetra Tech will work closely with RPs to develop
this information for quantitative analysis of BMP performance.
For other categories of nonstructural BMPs that will not include modeling analyses, qualitative analysis will
be performed in Task 4.3 to demonstrate reasonable progress toward achieving goals. Such qualitative
analyses typically include general and literature-based discussions of BMP performance, but do not include
specific load reductions predictions. For this task, Tetra Tech will work with each RP to develop information
necessary for qualitative analysis for all nonstructural BMPs not included in the quantitative analysis.
All input from the RPs on the nonstructural BMPs to be included in the WQIP are expected by December
2013.
4.2.2. Identification of Structural BMPs
Several structural BMPs were identified for each RP in development of the CLRP that can be used as a
starting point for the WQIP. These included both distributed (e.g., green infrastructure) and centralized
(e.g., regional detention facility) structural BMPs. The CLRPs presented maps of potential locations of
structural BMPs, as well as more - detailed concepts developed for a select high priority BMPs, presented as
"BMP Fact Sheets" in the CLRP. Tetra Tech will base all assumptions for structural BMPs on information
compiled for the CLRP. However, some limited level of effort may be required to work with the RPs to
develop modeling assumptions for these BMPs.
Any additional regional or multi - jurisdictional strategies or projects will also be identified and summarized in
the WQIP for discussion. An example may include any constructed or planned sedimentation basins
implemented by the Lagoon Foundation at the bottom of the watershed. RP input will be sought on how to
best represent such projects in the WQIP.
All input from the RPs on the structural BMPs to be included in the WQIP are expected by December 2013.
4
46 of 99 January 21, 2014 Item # 4.1
4.2.3. Identification of Opportunities for Green Streets
Should nonstructural and structural BMPs not be insufficient to provide necessary reductions of pollutants
to meet Tier 1 goals, green streets is an additional BMP that prevents the need to acquire land to build
larger centralized treatment facilities to ultimately meet the goals. To identify the potential for green streets
within each RP jurisdiction, Tetra Tech will perform a GIS screening that considers such characteristics as
land use, slope, infiltration potential, high priority subwatersheds with the potential for higher pollutant
loading, etc. Based on the modeling analysis performed in Task 4.3, if additional load reductions are
needed (above what is feasible with nonstructural BMPs and structural BMPs on public land), this
information will be used to guide green street optimization and quantify the load reductions and costs
needed for green streets to ultimately meet load reduction goals.
Deliverables per Schedule Provided in Table 2:
• Tetra Tech attendance at four meetings of RP workgoup
• Tetra Tech will participate in up to two meetings with each individual RP to discuss strategies and
activities to be included in WQIP
• Draft Sections 4.2 and 4.3 of the WQIP
• Draft II Sections 4.2 and 4.3 of the WQIP (incoporating comments from RPs) — FY15
• Draft III Sections 4.2 and 4.3 of the WQIP (incoporating comments from Stakeholders) — FY15
• Final Sections 4.2 and 4.3 of the WQIP — FY15
4.3. Assessment of Reasonable Progress Toward Achieving Jurisdictional Goals
Provision B.3.a(2) of the NPDES Permit requires schedules in the WQIP that demonstrate reasonable
progress toward achieving final numeric goals. For approved TMDLs, Attachment E of the NPDES Permit
requires an analysis in the WQIP, utilizing a watershed model or other watershed analytical tools, to
demonstrate that the implementation of the BMPs achieves compliance with the numeric goals. Similar
requirements will be applicable to the sediment TMDL once it is approved. The goal of the modeling
analysis is to provide scientifically defensible, quantitative analysis of the pollutant load reductions
associated with the proposed management strategies to meet numeric goals established in Task 4.1. For
this task, a modeleing analysis will be performed individually for each jurisdiction demonstrate that
individual efforts will contribute to the overall goal of meeting the watershed and/or subwatershed based
goals, as well as each RP's jurisdictional goals developed in Task 4.3.2. The overall benefit of performing
the modeling analysis will be the precursor to a BMP -based compliance approach. In summary, once an
acceptable modeling approach is established, the Regional Board, EPA, and other stakeholders will be
assured that the proposed strategies in the WQIP will result in attainment of water quality numeric goals,
thereby supporting a Permit 'compliance path° based on BMP implementation instead of being solely
based on collection of water quality samples.
4,31 Development of Watershed Model of Existing Conditions
As part of development of the sediment TMDL for Los Penasquitos Lagoon, an LSPC model was
developed for the Los Penasquitos Watershed that includes simulation of hydrology and sediment loads. In
addition, for development of bacteria TMDLs for the beach, a similar watershed model was developed.
These models will be updated, and will include additional considerations including;
e Improved representation of sediment and bacteria.
® Improved spatial resolution (smaller subwatersheds) for detailed evaluation of high - priority areas of
pollutant loading and associated opportunities for BMP implementation.
m Extended time period for meteorological input records (e.g., more recent conditions)
5
47 of 99 January 21, 2014 Item # 4.1
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• Jurisdictional boundaries for jurisdictional -based loading analyses.
4.3.2. Development of Jurisdictional Goals
Based on the Tier 1 numeric goals for receiving waters identified in Task 4.1, jurisdictional goals will be
developed using the following approach. Sediment loads to Los Penasquitos Lagoon vary for different
subwatersheds based on varying conditions within each drainage area. For this reason, the Los
Penasquitos watershed will be divided into subwatersheds draining directly to the lagoon, and total
sediment loads will be estimated separately for each subwatershed by the model. Each RP's contribution to
sediment loads in each subwatershed will also be estimated by the model based on each jurisdiction's
area, slope, local rainfall, land use, soil type, and imperviousness. If the RPs provide GIS data on the
location and size of the Phase II areas within their jurisdiction, these areas can be subtracted from the
modeled area. Finally, the TMDL wasteload allocation of 67% sediment load reduction will be applied to
determine each RP's sediment reduction target relative to their loading in each subwatershed. Once
jurisdictional goals are established for Tier 1 receiving water goals, Tetra Tech will coordinate with each RP
to determine their schedule for meeting each goal.
4.3.3. Load Reduction and Feasibility Analysis
Based on the watershed model, Tetra Tech will utilize BMP information obtained from Task 4.2 to represent
the suite of BMPs for the RP jurisdictions, and model those BMPs using EPA's SUSTAIN for estimation of
associated load reductions. The modeling system will select the most cost- effective combination and size of
structural BMPs to meet interim and final jurisdictional goals identified in the previous task. This will be
achieved through focusing modeling on those polilutants that are most critical and require the most load
reduction, while subsequently quantifying the load reductions achieved for other pollutants and verifying
that their respective goals will be met with the BMPs required to address the critical pollutants. Those
pollutants that will be modeled include bacteria and sediment, consistent with Tier 1 goals. The modeling
system will also be utilized to inform the sequence of phasing for BMP implementation to meet those
targets, based on input received from each RP regarding preferences for their jurisdiction. This phasing of
BMPs will provide the basis for establishing the implementaiton schedule determined in Task 4.4,
To model BMPs, several BMPs assumptions have been developed through previous research performed in
CLRP modeling efforts for Chollas Creek, San Diego River, Tecolote Creek, and Scripps, which are
applicable to Los Penasquitos and reduce the need for duplicative investigations. Below are some key
assumptions that will be used to model BMPs. However, it should be noted that based on input provided by
the RPs in Task 4.2.1, each RP will have a choice which modeled nonstructural BMPs should be included
for their jurisdiction.
• Modeled nonstructural BMPs focusing on wet weather will include alternatives for each RP to
select from, including street sweeping, catch basin cleaning, downspout disconnection, and rain
barrel implementation programs. Pre -run scenarios have been developed in previous CLRP efforts
that will be available for RPs to choose, representing alternate levels of implementation of each
BMP.
• Modeled nonstructural BMP focusing on dry weather will include an assumption of 25% reduction
in irrigation, applied directly to over - irrigation and overspray on impervious areas contributing
primarily to urban runoff contributions to dry weather flows in receiving waters.
• Non - modeled nonstructural BMPs will assume a collective load reduction assumption of 5% for
each pollutant.
6
48 of 99 January 21, 2014 Item # 4.1
• Green streets modeling parameters and optimization tecniques will be consistent with those used
in previous CLRP modeling efforts.
An important consideration for the modeling analysis is the ability to represent alternative scenarios that
include different options for compliance, or other considerations for interpreting existing TMDLs or needs
for TMDL re- openers. For the Los Penasquitos Watershed, such considerations includes potential lagoon
restoration strategies that can offset watershed load reduction by increasing the lagoon's assimilative
capacity of sediment. At the direction of the RPs, Tetra Tech will identify up to 2 alternative compliance
options for the specific subwatersheds. The results of these analyses can be used to justify alternative BMP
implementation strategies, or provide much - needed scientific research to justify TMDL re- openers or Basin
Plan amendments in the future, which can significantly impact numeric goals and the associated costs of
meeting those goals.
Tetra Tech will summarize the development and results of the modeling analysis into a section of the
WQIP, relying on an appendix for documentation of the majority of the technical approach. This
documentation is critical to the WQIP to establish the defensibility of the modeling approach demonstrating
that implementation of the BMPs achieves compliance with the numeric goals, and obtain the option for
BMP -based compliance in the future.
Deliverables per Schedule Provided in Table 2:
• Tetra Tech attendance at three meetings of the RP workgoup
• Draft Section 4.4 of the WQIP
• Draft II Section 4.4 of the WQIP (incoporating comments from RPs) — FY15
o Draft III Section 4.4 of the WQIP ( incoporating comments from Stakeholders) — FY15
a Final Section 4.4 of the WQIP -- FY15
4.4. Jurisdictional Water Quality Improvement Schedules
Based on results of the previous tasks and RP input, Tetra Tech will develop schedules for each RP
outlining phased BMP implementation and associated costs throughout the period to meet interim and final
jusdictional goals established in Task 4.3.2. The schedule of activities will be divided into two phases with
different levels of detail within each phase, as presented below. AIII cost estimates (for all BMP types) will
identify both personnel and non - personnel expenses.
Phase I: Special emphasis will be placed on the current 5 -year permit cycle for detailing the specific BMPs
to be implemented, including:
• Expected load reduction achieved by the BMP.
o Structural BMP locations (based on prioritization of public parcels) and costs for permitting, design,
construction, and operation and maintenance (including personel and non- personel expenses).
• Nonstructural BMP personel and non - personel expenses.
• Reference to BMP Fact Sheets included in an appendix, including those used from the Draft CLRP.
Costs for the BMPs will be estimated based on interviews with RPs, and additional engineering estimates
for structural BMPs that include permitting, design, construction, and operation and maintenance.
Phase II: For the period extending beyond the 5 -year permit cycle, the schedule will include information
obtained from the Task 4.3 modeling analysis, including;
49 of 99 January 21, 2014 Item # 4.1
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• Amount (e.g., number of projects or total treatment volume required) of projects needed per year
within each subwatershed for phased load reductions to meet interim and final goals throughout
the entire schedule.
• Estimated annual costs for categories of BMP activities, including, but not limited to:
• Continued annual costs associated with implementation of BMPs within the first five years
(e.g., nonstructural strategies or operation and maintenance of structural BMPs).
• Level of activity and annual costs of new nonstructural BMPs beyond year five.
• Total annual costs for categories of structural BMPs, including, but not limited to distributed
structural BMPs (e.g., LID) on public land, centralized structural BMPs on public land,
green streets, and centralized structural BMPs on private land.
Howevever, the schedule above for the period beyond the first five years will not include specific locations
for BMPs, other than potentially specifying the relative treatment volume expected for each subwatershed
assessed in the modeling analysis. It is also likely that based on results of the analysis, the most expensive
BMPs will be scheduled for later in the schedule. This will ensure that the most cost -effective BMPs are
implemented early, while more expensive BMPs (e.g., centralized structural BMPs on private land) are
delayed for later in the schedule, providing sufficient time for investigation of alternative strategies and
update of the WQIP over time to possibly avoid these more expensive strategies in the future (e.g., 15
years).
Inclusion of all costs in the schedule will provide demonstration of reasonable progress toward achieving
numeric goals in the WQIP, information for RP funding and preparation, and information to regulators
regarding the economic impacts of water quality regulations. However, it will be important to stipulate
within the WQIP that the BMPs and associated decisions and costs beyond the Permit term are subject to
funding availability, and should not be evaluated as an indicator of progress towards BMP -based
compliance.
Any additional regional or multi - jurisdictional strategies or projects will also be included in a optional
schedule and associated section of the WQIP for discussion. RP input will be sought on how to best
represent such projects in the WQIP.
Deliverables per Schedule Provided in Table 2:
• Tetra Tech attendance at up to two meetings of the RP workgoup
• Tetra Tech will participate in one meeting with each individual RP
• Draft Section 4.5 and 4.6 of the WQIP
• Draft II Section 4.5 and 4.6 of the WQIP (incoporating comments from RPs) -- FY15
• Draft III Section 4.5 and 4.6 of the WQIP (incoporating comments from Stakeholders) — FY15
• Final Section 4.5 and 4.6 of the WQIP — FY15
TASK 7: Responsible Party and Stakeholder Workshop Facilitation
Supported by Katz Associates, this task will include facilitation of up to 2 workshops with RPs and
stakeholders:
Table 1. Stakeholder Workshops
Workshop # I Purpose I Anticipated Schedule
50 of 99 January 21, 2014 Item # 4.1
1St Workshop
- Kickoff meeting
Summer 2013
-Share anticipated schedule of WQIP process and
future opportunities for input
- Solicit data
- Obtain input on water quality conditions and
potential strategies
2nd Workshop
- Obtain input on numeric goals and strategies
Summer/Early Fall 201
For each of these workshops, Katz Associates will perform the following:
Meet with Tetra Tech and AMEC for workshop preparation and developing workshop materials.
o Facilitation of workshops.
A Developing summary material of workshop outcomes.
In addition, Katz Associates will provide facilitation of up to 5 panel meetings with the WQICP to be
determined by RPs, The timing of these panel meetings will be determined throughout the duration of the
project.
Deliverables:
• 2 workshops
® Summary material of workshop outcomes
® 5 RP panel meetings
Schedule
The approximate schedule for deliverables for this SOW is shown in Table 2. This schedule assumes a
NTP of July 1, 2013. All work will be completed by December 31, 2015.
51 of 99 January 21, 2014 Item # 4.1
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Table 2. Schedule of Deliverables
Deliverable
Submitting
Receivin
Due Date
Task I — Project Management
Tetra Tech
city
Monthly invoices
Task 4 — Jurisdictional- Specific Strategies and/or Activities that may be Implemented by the Responsible
Parties
Task 4.1 - Identification of Numeric Goals
Tetra Tech attendance at one meeting of RP
Tetra Tech
All RPs
TBD
workgoup to discuss numeric goals
Draft Section 4.1 of the WQIP
Tetra Tech
AMC C and
May 4, 2014
ity
Draft II Section 4.1 of the WQIP (incoporating
Tetra Tech
AMEC and
FY15
comments from RPs )
city
Draft III Section 4.1 of the WQIP
Tetra Tech
AMEC and
FY15
(incoporating comments from Stakeholders)
City
Final Section 4.1 of the WQIP — FYI 5
Tetra Tech
AMEC and
FY15
Task 4.2 - Jurisdictional - Specific Strategies and/or Activities that may be Im lemented by the Responsible Parties
Tetra Tech attendance at four meetings of RP
Tetra Tech
All RPs
TBD
work ou
Tetra Tech have three meetings with each
individual RP to discuss strategies and
Tetra Tech
All RPs
TBD
activities to be included in WQIP
Draft Section 4.2 of the WQIP
Tetra Tech
AMC C and
May 4, 2014
Draft H Section 4.2 of the WQIP ( incoporating
Tetra Tech
AMEC and
FY15
comments from RPs )
City
Draft III Section 4.2 of the WQIP
Tetra Tech
AMEC and
FY15
(incoporating comments from Stakeholders )
city
Final Section 4.2 of the WQIP — FYI 5
Tetra Tech
AMEC and
FY15
Task 4.3 - Assessment of Reasonable Progress Toward Achieving Jurisdictional Goals
Tetra Tech attendance at three meetings of the
RP work ou
Tetra Tech
All RPs
TBD
Draft Section 4.3 of the WQIP
Tetra Tech
AMEC and
May 4, 2014
Ci
Draft lI Section 4.3 of the WQIP (incoporating
Tetra Tech
AMEC and
FY15
comments from RPs)
City
Draft III Section 4.3 of the WQIP
Tetra Tech
AMEC and
FY15
(incoporating comments from Stakeholders)
City
Final Section 43 of the WQIP -- FYI 5
Tetra Tech
AMEC and
FY15
City
Task 4.4 - Jurisdictional Water Quality Improvement Schedules
Tetra Tech attendance at up to two meetings of
Tetra Tech
All RPs
TBD
the RP workgou
Tetra Tech will have one meeting with each
Tetra Tech.
All RPs
TBD
individual RP to each jurisdiction's schedule
Draft Section 4.4 of the WQIP
Tetra Tech
AMC C and
May 4, 2014
Draft lI Section 4.4 of the WQIP ( incoporating
Tetra Tech
AMEC and
FY15
comments from RPs )
City
Draft III Section 4.4 of the WQIP
Tetra Tech
AMEC and
FY15
(incoporating comments from Stakeholders)
City
Final Section 4.4 of the WQIP — FYI 5
Tetra Tech
AMC C and
FY15
Task 7 — Responsible Party and Stakeholder Workshop Facilitation
10
52 of 99 January 21, 2014 Item # 4.1
IN
Deliverable
Submitting
Receiving
Due Date
1st Workshop
Katz
All RPs
Summer 2013
2nd Workshop
Katz
All RPs
Summer/Early Fall 2013
Workshop summaries
Katz
All RPs,
One week following
workshops
RP panel meetings
Katz
All RPs
TBD
3.0 COST SUMMARY
This section provides the data and information for pricing the technical support to.be provided under this
Task Order. The following table presents the overall cost summary and the estimated task - specific costs for
providing the support outlined in the SOW. Tetra Tech proposes to perform this Delivery Order on a Time
and Material basis using the rates included in our contract. Other direct costs (ODCs) will be billed at
actual incurred amounts. Tetra Tech proposes to invoice in accordance with Tetra Tech's 12 accounting
periods each year.
11
53 of 99 January 21, 2014 Item # 4.1
0
Table 3. Costs
Task
Description
Cost FY14
Cost FY15
Cost FYI
1
Project Management and Reporting
$19,821
$2,447
$2,447
4
Development of Numeric Goals, Water
Quality Improvement Strategies and
Schedule
4.1
Identification of Numeric Goals and
Schedules
$15,784
$0
$0
4.2
Jurisdictional- Specific Strategies and/or
Activities
4.2.1
Identification of Nonstructural BMPs
$40,034
$3,151
$3,151
4.2.2
Identification of Structural BMPs
$16,273
$428
$428
4.2.3
Identification of Opportunities for Green
Streets
$13,153
$0
$0
4.3
Assessment of Reasonable Progress
Toward Achieving Jurisdictional Goals
4.3.1
Development of Watershed Model of
Existin Conditions
$48,055
$0
$0
4.3.2
Development of Jurisdictional Goals
$22,362
$1,884
$1,884
4.3.3
Load Reduction and Feasibility Analysis
$159,305
$2,912
$2,912
4.4
Jurisdictional Water Quality Improvement
Schedules
$21,754
$2,043
$2,043
7
Responsible Party and Stakeholder
Workshop Facilitation
$6,980
$0
$0
Total
$363,521
$12,865
$12,865
12
54 of 99 January 21, 2014 Item # 4.1
COST - SHARE AGREEMENT
San Dieguito Watershed Management Area
San Diego Regional Water Quality Control Hoard Order No. 119- 2013 -0001
WATER QUALITY IMPROVEMENT PLAN
NOVEMBER 5, 2013
This Cost Share Agreement (AGREEMENT), entered into by and among the Cities of
San Diego, Del Mar, Escondido, Solana Beach, and Poway, and the County of San
Diego (hereinafter collectively called PARTIES and individually called PARTY)
establishes the responsibilities of each PARTY with respect to carrying out collaborative
activities in the San Dieguito Watershed Management Area (WATERSHED) to support
compliance with San Diego Regional Water Quality Control Board (SDRWQCB) Order
No. R9- 2013 -0001, National Pollutant Discharge Elimination System (NPDES) Permit
and Waste Discharge Requirements for Discharges from the Municipal Separate Storm
Sewer Systems (MS4s) Draining the Watersheds Within the San Diego Region
(hereinafter called the MS4 PERMIT).
WHEREAS, the SDRWQCB adopted Order No. R9- 2013 -0001 issuing the MS4
PERMIT to the Phase I MS4s in the San Diego Region on May 8, 2013; and
WHEREAS, the SDRWQCB has determined that the PARTIES are responsible for
developing a Water Quality Improvement Plan (WQIP) for the WATERSHED under the
MS4 PERMIT; and,
WHEREAS, the MS4 PERMIT requires the WQIP to assess priority receiving water
quality conditions associated with MS4 discharges, develop strategies to improve
receiving water quality conditions associated with MS4 discharges, develop a
monitoring and assessment program, and implement adaptive management; and
WHEREAS, the PARTIES have agreed to work together to develop the WQIP to meet
the requirements of the MS4 PERMIT; and
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 1 of 12
55 of 99 Attachment B January 21, 2014 Item # 4.1
WHEREAS, the PARTIES recognize that expenditures will be needed to develop the
WQIP for the WATERSHED over the term of the AGREEMENT. The cost will be shared
equitably among the PARTIES as indicated in Section 4; and,
WHEREAS, the PARTIES have agreed upon the cost estimates and scope of work as
described in EXHIBITS 1, 2, 3 and 4; and
WHEREAS, the PARTIES have agreed to recognize the City of San Diego as the
PARTY LEAD under this AGREEMENT, and the City of San Diego agrees to provide
project management and contract administration services for the PARTIES, including
hiring a mutually agreed upon consultant to perform the identified scope of work in
EXHIBITS 2, 3 and 4 per the cost estimate described in EXHIBIT 1; and
WHEREAS, each of the PARTIES has an Americans With Disabilities Act compliance
program that substantially complies with the PARTY LEAD's Americans With Disabilities
Act Compliance /City Contracts requirements set forth in Council Policy 100 -04, adopted
by San Diego Resolution R- 282153 and incorporated into this AGREEMENT by
reference.
NOW, THEREFORE, in consideration of the foregoing, the PARTIES hereto mutually
agree as follows:
(1) PURPOSE: This AGREEMENT is entered into for the purpose of outlining the
responsibilities of the PARTIES including funding for collaborative activities associated
with the development of a WQIP that complies with the MS4 PERMIT in the
WATERSHED. Activities associated with development of the WQIP are described in
detail in EXHIBIT 2, 3 and 4.
(2) TERM: The term of this AGREEMENT shall commence on the date of the last
signature of the duly authorized representatives of the PARTIES, and shall continue
until December 31, 2015.
(3) PARTY RESPONSIBILITIES AND PARTICIPATION:
A. RESPONSIBILITIES OF PARTY LEAD: The City of San Diego incurs the
responsibility of overall project management, solicitation and administration of
consultant contracts, submittal of required work products to the SDRWQCB, and
acting as a liaison to the SDRWQCB on behalf of the PARTIES.
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 2 of 12
56 of 99 January 21, 2014 Item # 4.1
B. RESPONSIBILITIES OF ALL PARTIES: Each PARTY agrees to participate in
collaborative efforts by assigning one (1) person to serve as the PARTY's
representative to participate in meetings (at least 80% of all meetings),
collaborate on developing strategies, participate in decision making, and review
work products and submittals pursuant to the schedules in EXHIBITS 2, 3, and 4
. Further, analyses performed as part of this AGREEMENT, and subsequent
conclusions, findings, and recommendations developed as a result of the
analyses, will be completed using known relevant and acceptable water quality
data. Each PARTY agrees to supply the PARTY LEAD with data associated with
its jurisdiction (e.g., water quality data, rainfall data, land use data, etc.) within the
deadlines indicated in EXHIBITS 3 and 4.
C. CONSENSUS OF PARTIES: The PARTY LEAD agrees make a good faith effort
to facilitate consensus among the PARTIES before finalizing GROUP
DELIVERABLES under this AGREEMENT. If consensus is not reached, the
PARTY LEAD shall make final decisions regarding GROUP DELIVERABLES,
except for WQIP content that presents direct commitments to implement projects
or studies that would require funding from a PARTY to implement, or information
in the WQIP that directly presents costs for another PARTY, in which cases the
impacted PARTY may make final decisions on those portions of the
MANDATORY GROUP DELIVERABLES. GROUP DELIVERABLES are
identified in the WQIP Table of Contents, in EXHIBIT 2.
D. PARTY - SPECIFIC DELIVERABLES: Each PARTY assumes full authority to
make decisions associated with their PARTY - SPECIFIC DELIVERABLES.
PARTY- SPECIFC DELIVERABLES are identified in WQIP Table of Contents, in
EXHIBIT 2. If any PARTY is not satisfied with a PARTY - SPECIFIC
DELIVERABLE prepared under this AGREEMENT, then that PARTY may, at its
own cost and expense, develop and submit separately that PARTY's own version
of all or part of the PARTY - SPECIFIC DELIVERABLE to the PARTY LEAD by
5:00 p.m. the day before the PARTY - SPECIFIC DELIVERABLE is due to the
SDRWQCB for inclusion in the WQIP. Notwithstanding a PARTY's dissatisfaction
with a deliverable prepared under this AGREEMENT, or a PARTY's development
and submission of a its own version of all or part of a PARTY- SPECIFIC
DELIVERABLE, or both, each PARTY shall remain responsible for the payment
of its share of costs for the development of the WQIP and each PARTY -
SPECIFIC DELIVERABLE applicable to the PARTY as set forth in Section 4.
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 3 of 12
57 of 99 January 21, 2014 Item # 4.1
(4) PROGRAM BUDGET AND COSTS: The cost of developing the WQIP will not
exceed $293,435 for Fiscal Year 2014, $119,675 for Fiscal Year 2015, $17,856 for
Fiscal Year 2016. The costs will be shared as shown in EXHIBIT 1 and are based on a
formula of 45% land area, 45% population (2010 Census data), and 10% equal division
fee for each PARTY contributing storm water discharges in the WATERSHED.
(5) PAYMENTS: Each PARTY shall pay its share of expenses within 90 days of receipt
of an invoice from the PARTY LEAD. An invoice for the above TOTAL cost -share
amount shall be sent to each PARTY no later than May 31 of each year the
AGREEMENT is in effect. Funds collected and not expended at the end of the project
shall be refunded to each PARTY.
(6) NON - COMPLIANCE WITH AGREEMENT REQUIREMENTS: Any PARTY that fails
to comply with the conditions of this AGREEMENT shall be solely liable for any
penalties lawfully assessed on that PARTY resulting from such non - compliance. Failure
to comply with AGREEMENT conditions within specified timelines shall constitute non-
compliance with the AGREEMENT.
(7) AMENDMENTS TO THE AGREEMENT: This AGREEMENT may be amended only
by consent of all the PARTIES. Any amendment shall be effective when authorized in
writing and signed by the duly authorized representatives of the PARTIES.
(88) GOVERNING LAIN: This AGREEMENT shall be governed and construed in
accordance with the laws of the State of California. If any provision or provisions shall
be held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of
the remaining provisions shall not in any way be affected or impaired thereby. In
addition, each PARTY agrees to comply with all federal, state and local laws and
ordinances applicable to the work to be performed under the terms of this
AGREEMENT.
(9) CONSENT AND BREACH NOT WAIVER: No term or provision hereof shall be
deemed waived and no breach excused, unless such waiver or consent shall be in
writing and signed by the PARTIES to have waived or consented. Any consent by any
PARTY to, or waiver of, a breach by the other, whether expressed or implied, shall not
constitute consent to, waiver of, or excuse for any other different or subsequent breach..
(10) DISPUTES: The PARTIES agree to mediate any dispute prior to filing suit or
prosecuting suit against the other parties. At least one mediation session of one day's
duration with an agreed -upon mediator shall be held prior to any PARTY filing any suit
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 4 of 12
58 of 99 January 21, 2014 Item # 4.1
or action with regard to this AGREEMENT; the mediation costs shall be shared equally
by the PARTIES participating in the mediation. In the event suit is brought upon this
AGREEMENT to enforce its terms, each PARTY shall be responsible for their own
attorneys' fees and costs.
(11) LEGAL RESPONSIBILITY: Each PARTY to this AGREEMENT (1) shall retain its
legal responsibility to comply with the MS4 PERMIT; and (2) shall pay all fines,
penalties, and costs which may arise out of such PARTY's non - compliance with the
MS4 PERMIT.
The PARTIES acknowledge and agree that participation in this AGREEMENT does not
admit or create any liability or responsibility as a discharger for any draft or potential
future TMDLs.
(12) APPLICATION OF PRIOR AGREEMENTS: This AGREEMENT constitutes the
entire Agreement between the parties with respect to the subject matter; all prior
agreements, representations, statements, negotiations, and undertakings are
superseded hereby.
(13) TERMINATION: Any PARTY may terminate this AGREEMENT by giving written
notice to the other parties no less than 30 days prior to the effective date of termination.
Termination of this AGREEMENT does not release any PARTY for obligations of the
MS4 PERMIT, nor does it release the PARTY from its financial responsibilities as
outlined in Section 4 of this AGREEMENT. Upon termination, the terminating PARTY
shall pay its cost share in full.
(14) AVAILABILITY OF FUNDS: The obligation of each PARTY is limited to the funds
appropriated for this AGREEMENT as set forth in Section 4 above. Entering into this
AGREEMENT shall not be construed as obligating the PARTIES to future payment of
money in excess of appropriations authorized by law.
(15) EXECUTION OF AGREEMENT: This AGREEMENT may be executed in
counterpart and the signed counterparts shall constitute a single instrument.
(18) RIGHT TO AUDIT: Each PARTY retains the right to review and audit, and the
reasonable right of access to other PARTIES' respective premises to review and audit
the PARTIES' compliance with the provisions of this AGREEMENT [PARTY's Right].
The PARTY's Right includes the right to inspect and photocopy same, and to retain
copies, outside of the PARTIES' premises, of any and all records, including any and all
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 5 of 12
59 of 99 January 21, 2014 Item # 4.1
books, records, and documents, related to the AGREEMENT with appropriate
safeguards, if such retention is deemed necessary by the auditing PARTY in its sole
discretion. This information shall be kept by the auditing PARTY in the strictest
confidence allowed by law.
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 6 of 12
60 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the duly authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
Date:
City of San Diego
I HEREBY APPROVE the form and legality of the foregoing Agreement this
day of 12013,
Jan I. Goldsmith, City Attorney
By:
Deputy City Attorney
DATE
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 7 of 12
61 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the duly authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
For the County of San Diego
Date:
Approved as to Form
County Counsel
Date
Signature
Printed Name: John M. Pellegrino
Title: Director of Purchasing and Contracting
Signature
Printed Name: James O'Day
Title: Senior Deputy County Counsel
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement
November 5, 2013
Page 8 of 12
62 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the duly authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
Date:
City of Del Mar
Approved as to Form
City of Del Mar Counsel
Date Signature
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 9of12
63 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the duly authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
Date:
City of Poway
Approved as to Form
City of Poway Counsel
Date Signature
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement November 5, 2013
Page 10 of 12
64 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the duly authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
For the City of Escondido
Date:
Approved as to Form
City of Escondido Counsel
Date
Signature
Signature
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement
November 5, 2013
Page 11 of 12
65 of 99 January 21, 2014 Item # 4.1
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be signed
and executed the day and year first above written. This AGREEMENT may be signed
in counterparts, each of which shall be an original, with the same effect as if the
signatures thereto and hereto were upon the same instrument. This AGREEMENT
shall become effective on the date of the last signature of the duly authorized
representatives of the PARTIES.
IN WITNESS THEREOF, this AGREEMENT is executed as follows:
For the City of Solana Beach
Date: Signature,
Approved as to Form
City of Solana Beach Counsel
Date Signature
San Dieguito Watershed Management Area
Water Quality Improvement Plan Cost Share Agreement
November 5, 2013
Page 12 of 12
66 of 99 January 21, 2014 Item # 4.1
Exhibit 1
Cost Share
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70 of 99 January 21, 2014 Item # 4.1
Exhibit 2
Table of Contents
71 of 99 January 21, 2014 Item # 4.1
Scope of Work: WQIP Table of Contents
San Dieguito Watershed Management Areas
Page 1 of 3
72 of 99 January 21, 2014 Item # 4.1
Consultant
Deliverable
Section
Content
Consultant
Task
Type
Section 1. Introduction
I.1 WQIP Purpose
Discuss the purpose and goal of the WQIP based on the
Permit, and WQIP development process including public
AMEC
Task 3
aRici ation
1.2 Watershed
Provide the spatial context of the WQIP. Include a GIS
Management Area
map of the WMA, sub - watersheds, and jurisdictional
Group
boundaries. This will include an overall description of the
AMEC
Task 3
Deliverable
area including LU categories (percentages), vegetation
cover, and other pertinent information.
1.3 WQIP
Describe the organization of the document identifying the
AMEC
Task 3
Organization
corresponding Permit requirements
Section 2. Identification of Priority Water Quality Conditions
2.1 Assessment of
Compile data from RPs and public. Summarize Clean
Receiving Water
Water Act 303(d) list, LTEA Section 2, CLRP Section 3,
AMEC
Task 2
Conditions (B.2.a)
and WURMP, JURMP, and Monitoring Annual Reports.
Address considerations given in B.2.a.(1 -9).
2.2 Assessment of
Compile data from RPs and public. Summarize LTEA
Impacts from MS4
Section 2, CLRP Sections 4 and 5, and WURMP,
AMEC
Task 2
Discharges (B.2.b)
JURMP, and Monitoring Annual Reports. Address
considerations given in B.2.b. 1 -6 .
Group
2.3 Identification of
Use information in 2.1 and 2.2 to develop a list of priority
Priority Water
water quality conditions by sub - watershed. Describe the
Deliverable
Quality
conditions including (B.2.c(l)(a -e)):
Conditions (B.2.c)
• Beneficial use(s)
• Geographic extent
AMEC
Task 2
• Temporal extent
o Copermittees with MS4s discharges that may cause
or contribute to the priority water quality condition
• Assessment of the adequacy of monitoring data and
highlight data gaps.
Section 3. Identification of MS4 Sources of Pollutants and/or Stressors
3.1 Identification of
Identify known and suspected sources of storm water and
Known and
non -storm water pollutants or other stressors associated
Suspected Sources
with MS4 discharges that cause or contribute to the
(B.2.d)
highest water quality conditions specified under B.2.c
(Section 2.3). Identification will consider:
• Pollutant generating facilities
• Location of the MS4
AMEC
Task 2
• Other know and suspected sources
Group
• Review of available data
Deliverable
• Adequacy of available data
Section 3. t will summarize and consolidate the existing
source inventory in LTEA Section 3.3, CLRP, and other
available references.
3.2 Prioritization of
Describe the prioritization process and summarize and
MS4 Sources and
consolidate the priority sources and stressors from
AMEC
Task 2
Stressors (B.2.d)
Section 3.1 according to the CLRP Section 3.4, et. al., the
Page 1 of 3
72 of 99 January 21, 2014 Item # 4.1
Scope of Work: W®IP Table of Contents
San Dieeuito Watershed Management Areas
Page 2 of 3
73 of 99 January 21, 2014 Item # 4.1
LTEA, and other available references.
3.3 Summary of MS4
Section 3.3 will summarize the priority sources and
Sources by
stressors from Section 12 according to jurisdiction.
AMEC
Task 2
Party - Specific
Jurisdiction
Deliverable
Section 4. Water Quality Improvement Goals, Strategies, and Schedules
4.1 Watershed
o Final numeric goals to be achieved in the MS4
Management Area
discharges for the highest priority water quality
Numeric Goals
conditions.
(B.3.a(1))
o Interim numeric goals capable of demonstrating
Tetra -Tech
Task 4
Group
incremental progress toward achieving the final
Deliverable
numeric goals in the MS4 discharges.
o Schedule for measuring progress toward achieving
the interim and final numeric goals.
4.2 Jurisdictional
. Description of strategies and/or activities for each
Water Quality
jurisdictional runoff management program
Improvement
component.
Strategies
a Circumstances or conditions when and where the
(B.3.b(1))
strategies or /activities should be or will be
Tetra -Tech
Task 4
Party- Specific
implemented.
Deliverable
Monitoring, information collection, special studies,
and/or data analysis that is necessary to assess the
effectiveness of the strategy and/or activity.
4.3 Jurisdictional
Jurisdictional schedule for implementing strategies
Water Quality
and achieving numeric goals
Improvement
Tetra -Tech
Task 4
Pte'- Specific
Schedules
Deliverable
(B.3.a(2) and
B.3. 3
Section 5 Water Quality Improvement Monitoring and Assessment Program
5.0 Integrated
The Integrated Monitoring and Assessment Program will
Monitoring and
be designed to incorporate the monitoring and assessment
Assessment
requirements of Provision D, Attachment E (TMDLs),
Program (13.4)
and Attachment A (ASBS). The program will assess:
1) Progress toward achieving the numeric goals
and schedules
Group
2) Progress toward addressing the highest priority
AMEC
Task 3
Deliverable
water quality conditions
3) Each RP's overall effort to implement the
WQIP.
Section 5 will provide a brief summary of the Program.
The complete Program will be included as an appendix to
the WQIP.
Section 6. Iterative Approach and Adaptive Management Process
6.1 Adaptation of W IP Components
6.1.1 Re-
Provide a list of triggers to adapt the Priority receiving
Evaluation of
water quality conditions. The re- evaluation will consider:
Group
Priority Water
Progress toward improved water quality through
AEC
Task 3
Deliverable
Quality
implementation of the WQIP
Page 2 of 3
73 of 99 January 21, 2014 Item # 4.1
Scone of Work: W01P Table of Contents
San Dieguito Watershed Manaeement Areas
Conditions
• New information developed when the requirements
(B.5.a)
ofB.2.a -c have been re- evaluated
• Spatial and temporal accuracy of monitoring data
• Other available data
• Recommendations from the SDRWCQB and public
6.1.2 Adaptation of
Provide a list of triggers to adapt the strategies and
Goals,
schedules. The re- evaluation will consider:
Strategies and
• Priority conditions, numeric goals, and schedules
Schedules
modified per Section 6. 1.1
(B.5.b)
• Progress toward achieving numeric goals and
outcomes according to schedules
• New policies or regulations
AMEC
Task 3
• Measureable and demonstrable reductions of non -
storm water discharges and pollutants in stormwater
• New information developed when the requirements
of B.2.b and B.2.d have been re- evaluated
• Efficiency in implementing the WQIPs
• Recommendations from the SDRWCQB and public
6.1.3 Adaptation of
Provide a list of triggers to adapt monitoring and
Monitoring
assessment program based on new and available data.
and
Assessment
AMEC
Task 3
Program
(B.S.c)
6.2 WQIP Update
Describe the process for modifying the WQIP based on
Process (B.6.b and
Section 6.1.
AMEC
Task 3
F.2.c)
6.3 JURMP Update
Describe the process for modifying the JURMP based
AMEC
Task 3
Process (F.2.a)
modifications to the WQ1P.
Section 7. References
Appendices (including complete Monitoring and Assessment Program)
Page 3 of 3
74 of 99 January 21, 2014 Item # 4.1
Exhibit 3
Scope of Work
AM EC
75 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H 105 099
Task Order 44
SCOPE OF WORK:
DEVELOPMENT OF THE WATER QUALITY IMPROVEMENT PLAN:
SAN DIEGUITO WATERSHED
1.0 PURPOSE AND CONSULTANT TEAM
The purpose of this multi -year Scope of Work (SOW) is to develop the WQIP for the San Dieguito
Watershed. Efforts will include the selection of Priority Water Quality Conditions and Potential Strategies
required under Provision F.l .a and the development of the Initial Draft WQIP incorporating the remaining
components of Provision B. Two additional drafts of the WQIP will be prepared along with the Final
WQIP to be submitted in January 2015 to the City during Fiscal Year (FY) 15. The Final WQIP will be
submitted to the SDRWQCB in May 2015. Additional support will be provided during FY 16, should the
SDRWQCB have any comments after the May 2015 submittal of the Final WQIP.
The WQIP will be based on the outline provided in Attachment A. The document will be organized
jurisdictionally on a sub - watershed basis. The sub - watersheds in the San Dieguito Watershed include San
Dieguito River below Lake Hodges (beach, lagoon, and River), the watershed above Lake Hodges (Lake
Hodges and all drainages below Sutherland Reservoir), and the watershed above Sutherland Reservoir
(Sutherland Reservoir and drainages above to the headwaters).
A description of this work is provided in Section 2.0 of this SOW, along with individual task deliverables
based on the Permit approved on May 8, 2013. The Permit's effective date starts on June 27, 2013 (50
days after Permit approval). An anticipated SOW start date of August 1, 2013 is anticipated. Project
schedules and a summary of deliverables are presented in Section 3.0. Costs are summarized in Section
4.0 and detailed in Attachment B.
The Consultation Team will consist of the AMEC Team and the Tetra -Tech Team. The AMEC
Environment and Infrastructure, Inc. (AMEC) Team will include AMEC, Larry Walker and Associates,
Tetra -Tech, Inc. (Tetra- Tech), Brock Bernstein, and Armand Ruby Consulting under City Contract
Number HI05099. The Tetra -Tech Team will consist of Tetra -Tech, Inc. and Katz and Associates under
City Contract Number H 104445.
The AMEC Team will have the lead role in the development of the WQIP and will be responsible for all
deliverables to the City of San Diego. The Tetra -Tech Team will prepare Section 4 of the WQIP, as
described below, and will deliver those portions to the AMEC Team. Additionally, the Tetra -Tech Team
will facilitate any scheduled workshops and meetings with the Water Quality Improvement Consultation
Panel. The AMEC Team will prepare all deliverables to the City and RPs and will serve as the sole point -
of- contact with the City and RPs for WQIP development.
2.0 SCOPE OF WORK
Task 1— Project Administration and Meetings
The AMEC Project Manager will be responsible for the general project -level administration and
management throughout the duration of this project. The AMEC Project Manager will be the single point -
of- contact for the City, RPs, and the Tetra -Tech Team. Since this is a multi -year SOW; the cost and scope
for the project management and internal project management meetings is estimated by FY. Internal
project management meetings will allow the AMEC Team and the City to track project budget and
76 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
Task Order 44
schedules. A description of other types of project- related meetings is provided under this task, though the
costs for the meetings are included in the budgets for Tasks 2 through 5.
Project Meetings
Four categories of meetings, in addition to internal project management meetings, will be included in this
SOW:
1. RP Work group Meetings: RP workgroup meetings will provide a forum for the discussion topics
related to the development of the WQIP for all watershed RPs or sub - watershed groups, as
appropriate. Each month, at a minimum, one 1 -hour RP workgroup meetings will be held. The
AMEC Team will prepare for and attend up to 29 RP workgroup meetings (16 meetings in FY 14, 9
meetings in FY 15, and 4 meetings in FY16). The AMEC Team will prepare presentation and
meeting materials as necessary. Some Consultant Team members will attend in person while others
will attend via conference call. A tentative schedule of topics for discussion is provided in Section 3.0
(Table 1). Meeting topics may vary depending on priorities but the deadlines for required decision
points will remain the same. The Tetra Tech Team will also attend up to 8 RP workgroup meetings to
discuss Section 4.
2. Individual RP Meetings: Individual RP meetings will be held to discuss individual jurisdictional
needs. The AMEC Team will prepare meeting materials for and attend up to 12 meetings (two with
each RP) for 1 hour each. After each meeting the AMEC Team will compile action items.
Individual RP meetings may be held in person or via conference call. Selected Consultant Team
members will participate. The Tetra Tech Team will also attend Individual RP meetings under their
SOW.
_Water Quality Improvement Consultation Panel :
Provision F.l.a(1)(b) requires the formation of a Water Quality Improvement Consultation Panel (or
Technical Advisory Committee -TAC) to provide recommendations during the development of the
WQIP. The RPs will meet with the TAC to solicit their input in conjunction with public workshops.
The AMEC Team will prepare for and attend a total of up to 5 TAC meetings (2 in FY 14 and 3 in
FY15). These meetings will be facilitated and recorded by the Tetra -Tech Team. Each meeting is
expected to be 3 hours.long (including prep time).
Preparation by the AMEC Team will consist of developing meeting materials, including
presentations, handouts, and agendas, as necessary. Draft and final meeting materials will be
delivered to the RPs. The Tetra -Tech Team will prepare meeting minutes.
4. Public Workshops: Provision F.l.a(1)(a) requires the input of public stakeholders in the development
of the WQIP. The RPs will hold public workshops to solicit public input in coordination with the San
Dieguito TAC to be convened by the City. The AMEC Team will prepare for and attend a total of 2
public workshops, which will be organized, facilitated, and recorded by the Tetra -Tech Team. Each
workshop is expected to be up to 5 hours long. A tentative schedule of topics for discussion is
provided in Section 3.0. It is anticipated that all public comments will be provided during the
workshop given that the workshop schedule and topics will be made public to the RPs, TAC, and
public stakeholders prior to the beginning of the WQIP development process.
77 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H105099
Task Order 44
Preparation by the AMEC Team will consist of developing meeting materials, including
presentations, handouts, and agendas, as necessary. Draft and final meeting materials will be
delivered to the RPs. The Tetra -Tech Team will prepare meeting minutes.
Public workshops for the San Dieguito Watershed (this Task Order) and the Los Periasquitos
Watershed (Task Order 45) will be held concurrently. Accordingly, the attached Cost Estimate
reflects half the effort required for the AMEC team for these workshops. The remaining effort is
included in Task Order 45.
Sub -Task 1.1— Project Administration and Meetings — FY 14
Project administration includes coordinating with the City and Consultant Team to achieve project goals,
budgets, and schedules during FY 14. The following tasks will be performed by AMEC as part of the
task:
Coordination and communication with City and RPs.
Coordination and communication with the Consultant Team; and
Administration of the contract for this project, including monthly invoicing, deliverable
coordination, and budget tracking;
This sub -task also includes discussions with the City and Consultant Team, including preparation for and
attendance at a kick -off meeting and internal project management meetings. Some team members will
attend in person while others will attend via conference call. It is assumed there will be total of 12
internal project management meetings per fiscal year with the City, AMEC Project Manager, and selected
Consultant Team members.
Sub -Task 1.2 — Project Administration and Meetings — FY 15
The project administration and meetings scope for FY 15 will be the same as the scope described in Sub -
Task 1.1.
Sub -Task 1.3 — Project Administration and Meetings — FY 16
The project administration and meetings scope for FY 16 will be the same as the scope described in Sub -
Task 1.1.
Task 2 — Identifcation of Priority Water Quality Conditions, MS4 Sources of Pollutants and
Stressors, and Potential Water Quality Improvement Strategies
Task 2 includes effort to identify priority water quality conditions and MS4 sources of pollutants and/or
stressors that cause or contribute to the highest priority water quality conditions for the San Dieguito
Watershed to meet the requirements of Provisions B.2.a -e.
o B.2.a Assessment of Receiving Water Conditions
• B.2.b Assessment of Impacts from MS4 Discharges
• B.2.c Identification of Priority Water Quality Conditions
o B.2.d Identify MS4 Sources of Pollutants and/or Stressors
B.2.e Potential Water Quality Improvement Strategies
78 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract HI 05099
Task Order 44
The AMEC Team (including Tetra -Tech) will prepare Sections 2 and 3 of the WQIP to meet the
requirements of Provision F. La(2). The potential water quality improvement strategies will be submitted
separately from the WQIP sections but will be delivered on the same schedule.
Sub -Task 2.1— Priority Water Quality Conditions Literature Search and Public Data Compilation
The water quality priorities identified in the 2011 Long -Term Effectiveness Assessment (LTEA) and the
Clean Water Act 303(d) list will provide the basis of the selection of priority water quality conditions.
The 2011 LTEA and Comprehensive Load Reduction Plan (CLRP) will also be utilized to identify MS4
sources and stressors. This will include information on pollutant generating facilities, areas and/or
activities, and the location of the RPs MS4s. Based on the findings of the 2011 LTEA and CLRP,
additional data may be compiled from the San Diego County Copermittee Annual Monitoring Reports,
the San Dieguito Watershed Urban Runoff Plan Annual Reports, and the related Jurisdictional Urban
Runoff Plan Annual Reports for the previous permit cycle.
AMEC will submit a data request to the RPs for special study data related to potential priority water
quality conditions that may have been collected in the watershed. Requests for data will be provided at the
first RP Workgroup meeting. Additionally, the City, with direction from AMEC, will solicit the public for
any additional relevant and available water quality data for the selection of priority water quality
conditions for the San Dieguito Watershed. Public solicitation for data will be provided with the notice
for the first Public Workshop. The deadline for data submittal is provided in Section 3.0. Data currently in
AMEC's possession, and the format for additional data, will be discussed during RP Workgroup
meetings.
Task efforts will include a compilation of the data provided by the public and RPs. It is assumed that no
more than three data sources will be available per sub - watershed.
Sub -Task 2.2 — Priority Water Quality Conditions Development of Draft and Final Sections
Results of the literature search and data analysis will be detailed in Section 2 of the Draft WQIP and the
associated appendices. Section 2 will address the requirements of Provision B.2.a -c of the Permit, and
will include a list of priority water quality conditions as pollutants, stressors, and /or receiving water
conditions, as described in Provision B.2.c.(1), and the rationale (contained in Provision B.2.c.(2)) behind
the identification of the highest priority water quality conditions. Priority water quality condition
selection will be based on the 303(d) listings in the watershed. Priority selection will consider the spatial
and temporal distribution of these listed constituents.
A total of four iterations of Section 2 will be provided, as detailed in the deliverable schedule below. A
response -to comments table will be developed for each iteration submitted to the City and the RPs.
Outstanding issues or conflicting comments will be addressed via a conference call or at the next RP
Workgroup Meeting. Files will be provided electronically, including the draft that is intended for
publication by the SDRWQCB for a 30 -day public comment period. The AMEC Team will work with the
RPs to incorporate public comments per Provision F.l.a(1)(a). A response -to- comments table, including
comments received from the public and the TAC (Provision F. La(2)), will be developed.
Sub -Task 2.3 — MS4 Sources and Pollutants Literature Search and Public Data Compilation
MS4 sources of pollutants and/or stressors that cause or contribute to the highest priority water quality
conditions will be identified as required by Provision B.2.d of the Permit including the following:
• Pollutant Generating Facilities, Areas and /or Activities
• Location of RPs MS4
79 of 99 January 21, 2014 Item # 4.1
AMEC Environment & Infrastructure, Inc. Contract H 105 099
Task Order 44
• Review of Available Data
Per the requirements of Provision B.2.e, potential water quality improvement strategies will be identified.
AMEC will utilize the 2011 Long -Term Effectiveness Assessment and the CLRP to identify MS4 sources
and stressors. As with Task 2, additional data may be compiled from the San Diego County Copermittee
Annual Monitoring Reports, the San Dieguito Watershed Urban Runoff Plan Annual Reports, and the
related Jurisdictional Urban Runoff Plan Annual Reports for the previous permit cycle. AMEC will
submit a data request to all RPs for available MS4 GIS data and additional special studies monitoring data
not included in the documents listed above. Requests for data will be provided at the first RP workgroup.
Much of the data required for identification and analysis of Pollutant Generating Facilities, Areas and/or
Activities were compiled and presented for the watershed in the CLRP (Sections 3.1 -3.4 with an emphasis
on bacteria and sediment sources). The AMEC Team will revisit this information with the RPs to
determine if additional information is available to evaluate these sources and how the CLRP results can
be tailored for use in the WQ1P.
Sub -Task 2.4 — MS4 Sources and Pollutants Development of Draft and Final Section
The AMEC Team will prepare Section 3 of the WQIP to meet the requirements of Provision B.2.d. The
37 priority source categories presented in the 2011 Long -Term Effectiveness Assessment will be
compared with the highest priority water quality conditions selected in Section 2. Section 3 will provide
information on the potential sources and stressors, including an assessment of the adequacy of the data
available to characterize these sources on a jurisdictional basis.
A total of four drafts of Section 3 will be provided, as detailed in the deliverable schedule below (note
that Section 2 will be submitted on the same deliverable schedule). Files will be provided electronically,
including the draft that intended for publication by the SDRWQCB for a 30 day public comment period.
The AMEC Team will work with the RPs to incorporate public comments per Provision F. l .a(1)(a). A
response -to- comments table, including comments received from the public, will be developed.
Sub -Task 2.5 — List of Potential Strategies
The AMEC Team, Ied by Tetra Tech, will develop a list of potential strategies that may be included in the
WQIP. The list of potential strategies will be included as part of the first deliverable to the SDRWQCB as
required under Provision B.2.e. The public, as well as, the TAC will provide input on the potential
strategies. The list may include broad categories of Best Management Practices (BMPs) based on the
CLRP recently completed by the RPs. Sections 4.4, 4.5, 5.2, 5.3, 5.4, and 5.5 of the Phase I CLRPs will
be referenced. The list is not a section of the WQIP but separate deliverable that will guide the
development of Section 4. A response -to- comments table will be developed for each iteration submitted
to the City and the RPs. Outstanding issues or conflicting comments will be addressed via a conference
call or at the next RP Workgroup Meeting.
Deliverables per Schedule Provided in Section 3.0:
• Attend up to 8 RP Workgroup Meetings
• RP Workgroup Meeting Summaries and Follow -up Actions
• Attend up to 6 Individual RP Meetings
• Individual Meeting Follow -up Actions
• Attend up to 1 Public Workshop 3.0
• I st QA/QC Draft Section 2, Section 3, and list of Potential Strategies for City (6 month
deliverable)
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0 2 "d Draft Section 2, Section 3, and list of Potential Strategies (6 month deliverable) for RPs
• 3rd Draft Section 2, Section 3, and list of Potential Strategies (6 month deliverable) for TAC
• 4'h Draft Section 2, Section 3, and list of Potential Strategies (6 month deliverable) based on TAC
Comment for RPs
0 Final Draft Section 2, Section 3, and list of Potential Strategies (6 month deliverable) to City to
Deliver to SDRWQC13
• Revised Draft Section 2, Section 3, and Response -to- Comments Table Based on Public Input —
Task 3 — Draft WQIP
Task 3 includes efforts to develop the Draft WQIP to meet the requirements of Provision B. The Draft
WQIP will include work products developed under Task 2 (including Revised Draft Section 2 and Section
3), along with:
• WQIP Introduction Development (Section 1);
• Incorporation of Numeric Goals, Water Quality Improvement Strategies, and Schedules
developed by the Tetra -Tech Team or RPs selecting to Opt -out (Section 4) 16 month deliverable;
• Integrated Water Quality Improvement Monitoring and Assessment Program (Section 5); and
• Iterative Approach and Adaptive Management Process (Section 6).
Sub -Task 3.1— Draft WQIP Introduction — Section 1 Submittal
The AMEC Team will develop a draft of Section 1 concurrently with the development of Section 2 and
Section 3. This will provide a basis for the development of the full WQIP. Section 1 will be delivered on
the same schedule as Section 2 and Section 3.
Sub -Task 3.2 — Water Quality Improvement Monitoring and Assessment Program
The Water Quality Improvement Monitoring and Assessment Program (MAP) will be developed to meet
the requirements of Provision B.4.a -d to assess: 1) the progress toward achieving the numeric goals and
schedules, 2) the progress toward addressing the highest priority water quality conditions for each
Watershed Management Area, and 3) each RP's overall efforts to implement the WQIP. The program
will be prepared according to Provision D. of the Permit, and will include TMDL monitoring per
Provision B.4.c -d, as well as a Sediment Monitoring Plan in accordance with Provision D:1.e(2). A brief
summary of the program will be provided in Section 5 of the WQIP. The complete MAP, which will
include a Quality Assurance Project Plan (QAPP) will be included as an appendix to the Draft WQIP. All
appendices, including the MAP, will be delivered simultaneously with the relevant sections. Estimates of
monitoring costs will be developed for planning purposes concurrently with MAP development.
Sub -Task 3.3 — Iterative Approach and Adaptive Management Process Development
Section 6 will describe the Iterative Approach and Adaptive Management Process according to Provision
B.5. The section will outline the approach for the reevaluation of priority water quality conditions,
adaptation of the strategies and schedules, and adaptation of the Water Quality Monitoring and
Assessment Program.
Sub -Task 3.4 —Draft WQIP
The AMEC Team will prepare the Draft WQIP based on the sections described above and Section 4
developed by the Tetra Tech Team, which will be delivered to the AMEC Team per the schedule
provided in Section 3.0. Section 4 received from Tetra Tech Team will be assumed to meet the
requirements of Provision B.2.e and B.3.
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A total of two iterations of the Draft WQIP will be provided as detailed in the deliverable schedule below.
The 1" Draft to the City will be, provided electronically. Up to twelve hardcopies (two for each RP), with
CDs containing electronic versions of the 2"d Draft WQIP will be provided to the RPs for comment. A
response -to- comment template will be provided for the City and the RPs to complete for each deliverable.
Outstanding issues or conflicting comments will be addressed via a conference call or at the next RP
Workgroup Meeting. Comments will be addressed in FY15 under Task 5.
Deliverables per Schedule Provided in Section 3.0:
9 Attend up to 8 RP Workgroup Meetings
• RP Workgroup Meeting Summaries and Follow -up Actions
0 Attend up to 6 Individual RP Meetings
0 Individual RP Meeting Follow -up Actions
0 Attend up to 2 TAC Meetings
0 1" QA /QC Draft Section 1 for City
0 2 "d Draft Section 1 for RPs
0 l ' QA /QC Draft WQIP for City
Deliverable includes:
• Revised Draft Section I
• Revised Draft Sections 2 &3
• I" Draft Section 4 created by Tetra Tech (16 Month Deliverable)
• I51 Draft Sections 5, 6, 7
0 2"d Draft WQIP for RPs
Deliverable includes:
• Revised Draft Section 1
• Revised Draft Sections 2 &3
• I" Draft Section 4 completed by Tetra Tech (16 Month Deliverable)
• I" Draft Sections 5, 6, 7
Task 4 -- Tetra Tech Team only
Task 5 — Final WQIP (FY15)
Task 5 will incorporate comments received by the RPs, SDRWQCB, and the public review process
detailed in Provisions B and F. Two Draft WQ1Ps and one Final WQIP will be prepared. The AMEC
Team, in consultation with the RPs, will consider public input while developing the Final WQIP, but will
not necessarily respond to specific comments from the public.
Sub -Task 5.1 —Draft WQIP
The deliverable will include a Draft submitted to the City for review followed by a Draft to be provided to
all RPs. This sub -task assumes a maximum total of 350 hours of effort including technical and support
staff as required for budgeting purposes. A comment template will be provided for the RPs to complete.
All drafts will be provided electronically.
Sub -Task 5.2 —Draft WQIP and 16 Month Deliverable
The deliverable will include a Draft WQIP submitted to the City for review followed by a revised Draft
WQIP to be provided to all RPs. This task also includes effort to finalize the 16th Month Deliverable
(Section 4) with reviews by the TAC and all RPs. This sub -task assumes a maximum total of 200 hours of
82 of 99 January 21, 2014 Item # 4.1
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effort including technical and support staff as required for budgeting purposes. A comment template will
be provided for the RPs to complete. All drafts will be provided electronically.
Sub -Task 5.3 — Final WQIP
Comments from the RPs and the TAC will be used to develop the Final WQIP. This sub -task assumes a
maximum total of 130 hours of effort including technical and support staff as required for budgeting
purposes.
The Final WQIP will include an initial draft submitted to the City electronically for review followed by a
revised draft to be provided to all RPs. A response -to- comment template will be provided for the City and
the RPs to complete for each deliverable. Outstanding issues or conflicting comments will be addressed
via a conference call or at the next RP Workgroup Meeting. Up to twelve hardcopies of the Final WQIP
(two for each RP), with CDs containing electronic versions, will be provided to the RPs.
Deliverables per Schedule Provided in Section 3.0:
0 Attend up to 9 RP Workgroup Meetings
0 RP Workgroup Meeting Summaries and Follow -up Actions
• Attend up to 3 TAC Meetings
• Attend up to l Public Workshop
0 3`a QA /QC Draft WQIP (including 16"' Month Deliverable) for City
0 46' Draft WQIP (including I e Month Deliverable) for RPs
0 56' Section 4 (16'' Month Deliverable) for TAC
• 6`h Section 4 (16'b Month Deliverable) based on TAC Comment for RPs
• Final Section 4(16`h Month Deliverable) to City to deliver to SDRWQCB
0 5u' Draft WQIP for RPs
0 6u' Draft WQIP for TAC
0 7u' Draft WQIP based on TAC Comments for
0 Final WQIP for City of San Diego and RPs
0 Final WQIP to SDWQCB
Task 6 —WQIP Support (FY16)
Task 6 will incorporate comments received from the SDRWQCB on the Final WQIP submitted after May
2015. This task will include revision of the document based on the SDRWQCB comments that will then
be reviewed by the RPs. It is assumed the City and the other RPs will review the document at the same
time. This sub -task assumes a maximum total of 65 hours of effort including technical and support staff
as required for budgeting purposes. A response -to- comment template will be provided for the City and the
RPs to complete for each deliverable. Outstanding issues or conflicting comments will be addressed via a
conference call or at the next RP Workgroup Meeting. Up to twelve hardcopies of the Final WQIP (two
for each RP), with CDs containing electronic versions, will be provided to the RPs.
Deliverables Der Schedule Provided in Section 3.0:
• Attend up to 4 RP Workgroup Meetings
• RP Workgroup Meeting Summaries and Follow -up Actions
• I' QA/QC Draft WQIP for City
• 2 °d Draft WQIP for RPs
• Final WQIP for City and RPs
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3.0 SCHEDULE
This Task Order shall begin on or about August 1, 2013, contingent upon approval and execution of this
SOW, and shall terminate on December 31, 2015. Note that all schedule dates are approximate and are
based on an August 1, 2013 notice to proceed. If the approval of the SOW is delayed, the schedule will be
adjusted appropriately through consultation with the City and other Consultant Team members.
Table I provides a tentative meeting schedule, including decision points, where input will be required by
the RPs to facilitate the submission of the project deliverables, and planned meeting topics. A MS Project
Schedule will be provided before the beginning of project work to clarify the schedule. Note that RP
Workgroup Meetings will be held the second Thursday of every month.
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Table 1– Tentative Schedule for RP Workgroup Meetings, WQICP Meetings, and Public
Workshops
85 of 99 January 21, 2014 Item # 4.1
RP Worliaroup eetinas
W01CP Meetings
Public Workshops
Month
Meeting Topic
Decision
Tentative
Topics
Tentative
Topics Covered
Point
- Date
Covered
Date
Fiscal Year 2014
1. Kick -Off
August
Meeting Request
2013
Data/ Project
—
—
—
—
—
Process
Kickoff Meeting -
and Solicit Input
from Public and
6 Month
Deliverable
Public Comment
Meeting
• Share
anticipated
2. Present Potential
schedule of
August
Priorities/
WQIP process
2013
Discuss Priorities
—
—
Aug. 2013
and future
Ranking
opportunities
for input
• Solicit input on
priorities and
potential
strategies.
• Provide
deadlines for
submittal of
data for
development of
priorities.
3. Present Potential
Water
September
Strategies/ Select
Quality
2013
Water Quality
Priorities for
Priorities
October 2013
Deliverable
4. Select Potential
Potential
October
Strategies/
Strategies for
2013
Present
October 2013
--
—
—
—
Numerical Goals
Deliverable
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RP Workgroup Meetin gs
W ICP Mcetin s
Public Worksho
Month
Meeting Topic
Decision
Tentative
Topics
Tentative
Topics Covered
Point
Date
Covered
Date
5. Discuss Water
Quality Priorities
and Potential
Strategies
Priorities,
Deliverable/
potential
November
Introduce
Nov. 20,
strategies,
2013
Assessment and
—
2013
and sources
—
—
Monitoring
of pollutants
Approach/
and
Present Numeric
stressors.
Goals
Development
Process
6. Discuss Numeric
Decision on
Goals/
Tentative
Introduction to
Numeric
December
Strategy
Goals for
2013
Development
Approach
Quality
Strategy
Development
7. Introduction to
Scheduling and
January
Update on
2014
Assessment/
—
—
—
—
—
Monitoring
Approach
Priorities,
potential
February
8. Update on
Feb. 18,
strategies,
2014
Strategies and
—
2014
and sources
—
—
Schedules
of pollutants
and
stressors.
9. Discuss Numeric
Goals based on
Strategies/
Provide
Response -to-
Finalize
March
Comments
Monitoring
2014
Tables for
Approach
Sections 2 and 3/
Update on
Assessment and
Monitoring
Approach
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87 of 99 January 21, 2014 Item # 4.1
RP Worftkgrroup Meetin gs
W ICP Meetings
Public Workshops
Month
Meeting Topic
Decision
Tentative
Topics
Tentative
Topics Covered
Point
Date
Covered
Date
10. Discussion of
Adaptive
Management
Receive RP
Approach/
final input on
Discuss
Response -to-
Response-to-
April 2014
Comments
Comments
Tables for
Tables for
Sections 2 and 3/
Sections 2
Update on Water
an d 3
Quality
Strategies
May 2014
11. Discuss Draft
WQIP
—
—
—
—
Fiscal Year 2015
16 Month
12. Discuss
Deliverable
Comments on
Public Meeting
July 2014
Initial Draft
July 22,
• Solicit input
WQIP – Sections
—
—
—
2 014
on Numeric
2 and 3
Goals and
Strategies
13. Discuss
August
Comments on
2014
Initial Draft
—
—
—
—
WQIP – Section
4
14. Discuss
Numeric
September
Comments on
Sept. 17,
Goals and
2014
Initial Draft
—
2014
Strategies
—
—
WQIP – Sections
/Schedules
5 and 6
15. Discuss
October
Comments on
2014
First Revised
—
—
Draft WQIP
Sections 2 -4
16. Discuss
November
Comments on
2014
First Revised
WQIP – Sections
5 and 6
17. Discuss
Dec. 2,
Numeric
Comments on
2014
Goals and
December
Second Revised
Strategies
2014
Draft WQIP –
/Schedules
—
—
Sections 2 - 4
Dec. 5,
2014
Final WQIP
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88 of 99 January 21, 2014 Item # 4.1
RP Workgroup Meetin gs
W ICP Meetings
Public Workshops
Month
Decision
Tentative
Topics
Tentative
Meeting Topic
Point
Date
Covered
Date
Topics Covered
18. Discuss
Comments on
January
Second Revised
2015
Draft WQIP —
—
—
—
—
Sections 5 and 6
February
—
—
2015
—
—
—
—
March
2015
—
—
—
April 2015
Fiscal Year 2016
19. Discuss
July 2015
Comments from
—
—
—
—
—
SDRW CB
August
2015
—
—
—
—
—
20. Discuss
September
Comments from
2015
—
—
—
—
—
SDRWQCB
October
21. RP Comments
on Revised Final
2015
-
WQIP
November
22• RP Comments
on Revised Final
2015
—
—
—
—
—
W IP
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Approximate due dates for the deliverables for the SOW are included in Table 2 below, and is based on
an August 1, 2013 start date. Dates may be modified based on the actual start of the SOW. Table 2
includes the Consultant Team members who will deliver and receive each deliverable.
Table 2 -Task Order Deliverables
Deliverable
Submitting
Receiving*
Due Date
Task 1- Project Management
NA
NA
I No Deliverables
Task 2 - identification of Priority Water Quality Conditions, MS4 Sources of Pollutants and Stressors, and
Potential Water Quality Improvement Strategies 6 month deliverable
Sub -Task 2.1 Literature Search and Public Data Co m ilation
Received Data from Public and RPs for Analysis
Public / RPs
AMEC
August 22, 2013
Workgroup Meeting Summaries
A AEC
City
7 working days after workgroup
meetings
Sub -Task 2.2 Development of Dra and Final Sections
V QA/QC Draft Section 2, Section 3 &
Appendices (6 Month Deliverable
AMEC
City
October 25, 2013
City Comments 1st Draft Section 2 and 3(6 Month
Deliverable)
City
AMEC
October 30, 2013
2 Draft Section 2, Section 3, & Appendices (6
AMEC
All RPs
November 5, 20I3
Month Deliverable
RP Comments on 2 Draft Section 2, Section 3, &
Appendices 6 Month Deliverable
All RPs
AMEC
November 8, 2013
3rd Draft Section 2, Section 3, & Appendices (6
Month Deliverable )for TAC Review
AMEC
All RPs
November 13, 2013
RP confirmation for TAC submittal
RPs
City .
November 14, 2013
3rd Draft Section 2, Section 3, & Appendices (6
Month Deliverable )for TAC Review
City
TAC
November 15, 2013
TAC Comments on 3rd Draft Section 2, Section
3, & A endices(6 Month Deliverable)
TAC
AMEC
November 20, 2013
TAC Reviewed 4' Draft Section 2, Section 3, &
Appendices 6 Month Deliverable
AMEC
All RPs
December 6, 2013
Comments on TAC Reviewed 4 Draft Section 2,
All RPs
AMEC
December 13, 2013
Section 3, & Appendices 6 Month Deliverable
Draft Section 2, Section 3, & Appendices for
SDRWQCB 6 Month Deliverable
A AEC
All RPs
December 20, 2013
RP confirmation for SDRWQCB submittal
RPs
city
December 24, 20I3
Submit Section 2,Section 3, & Appendices to
City
SDRWQCB
January 10, 2013
SDRWQCB 6 Month Deliverable
Comments from Public on Section 2 and 3 (6
Public
AMEC
February 15, 2014
Month Deliverable)
Provide Response -to- Comments Table for Section
2 and Section 3(6 Month Deliverable) based on
AMEC
Public
March 13, 2014
Public Comments
Receive Final Comments on Response -to-
Comments Table for Section 2 and Section 3 based
RPs
AMEC
April 10,2013
on Public Comments
Revised Section 2 and Section 3 along with
Response -to- Comments Table Based on Public
AMEC
RPs
April 25, 2014
Input
Sub -Task 2.3 - List of Potential Strategies
Draft of Potential Strategies
Tetra -Tech
AMEC
October 11, 2013
1'2A/QC Draft of Potential Strategies
AMEC
Ci
October 18, 2013
89 of 99 January 21, 2014 Item # 4.1
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Deliverable
Submittin g
ReceiviEg *
Due Date
Ci Comments on 1st Draft of Potential Strategies
City
AMEC
October 24, 2013
2" Draft of Potential Strategies
AMEC
All RPs
October 30, 2013
RP Comments on 2ndDraft of Potential Strategies
All RPs
AMEC
November 6, 2013
3rd Draft of Potential Strategies for TAC Review
AMEC
All RPs
November 13, 2013
RP confirmation for TAC submittal
RPs
city
November 14, 2013
3rd Draft of Potential Strategies for TAC Review
City
TAC
November 15, 2013
TAC Comments on Potential Strategies
TAC
AMEC
November 20, 2013
TAC Reviewed 4` Draft of Potential Strategies
AMEC
All RPs
December 6, 2013
Comments on 4th Draft TAC of Potential
Strategies
All RPs
AMEC
December 13, 2013
Potential Strategies for SDRWQCB
AMEC
A11 RPs
December 20, 2013
RP confirmation for SDRWQCB submittal
RPs
city
December 24, 2013
Submit Potential Strategies to SDRWQCB
city
SDRWQCB
January 10, 2014
Task 3 - Draft WQIP
Sub -Task 3.4 - Draft WQIP
1" QA/QC Draft Section 1
AMEC
city
October 18, 2013
Ci Comments on V Draft Section 1
city
AMEC
October 24, 2013
2" Draft Section 1
AMEC
All RPs
October 30, 2013
RP Comments on 2 Draft Section 1
All RPs
AMEC
November 13, 2013
Draft Section lfor SDRWQCB
AMEC
city
December 6, 2013
Section 4
Tetra -Tech
AMEC
May 2 2014
1" QA/QC Draft WQIP (including 16'h Month
Deliverable)
AMEC
City
May 16, 2014
Opt -out RP versions of Sections 4.2 - 4.5 of
Section 4
Opt -out RP
AMEC
May 21, 2014
City Comments on 1 Draft WQIP (including 16
Month Deliverable
City
AMEC
May 23, 2014
2 Draft WQIP (including 16` Month
Deliverable)
AMEC
All RPs
June 6, 2014
Workgroup Meeting Summaries
AMEC
City
7 working days after workgroup
meetings
Task 4- Tetra Tech Team only
Task 5 - Final WQIP - FY 15
Sub -Task 5.1 -Draft WQIP
RP Comments on Draft WQIP
All RPs
AMEC
July 18, 2014
3` Draft WQIP (including 16' Month
Deliverable
AMEC
City
August 15, 2014
City Comments on 3` Draft WQIP (including 16
Month Deliverable
City
AMEC
August 29, 2014
4` Draft WQIP (including 16 Month Deliverable)
AMEC
All RPs
September 5, 2014
Workgroup Meeting Summaries
AMEC
City
7 working days after workgroup
meetings
Sub -Task 5.2 Z2L4 WQIP and 16 Month Deliverable
RP Comments on 4 Draft WQIP (including 16
Month Deliverable)
All RPs
AMEC
September 12, 2014
5 Section 4 (16'h Month Deliverable) for TAC
review
AMEC
All RPs
September 17, 2014
RP confirmation for TAC submittal
RPs
City
September 18, 2014
51 Section 4 (16 Month Deliverable) for TAC
review
City
TAC
September 19, 2014
Comments from TAC on 5th Section 4(16'h Month
TAC
AMEC
September 24, 2014
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Deliverable
Submitting
Receiving*
Due Date
Deliverable
6` Section 4 based on TAC Comments
AMEC
All RPs
September 30, 2014
Comments from RPs on Updated 6 Draft Section
4 (Wh Month Deliverable
All RPs
AMEC
October 8, 2014
Final Draft Section 4 (16 Month Deliverable) for
Submittal to SDRWQCB
AMEC
All RPs
October 15, 2014
RP confirmation for SDRWQCB submittal
RPs
City
October 16, 2014
Submittal to SDRWQCB of Section 4 (16 1h Month
Deliverable
City
SDRWCB
October 18, 2014
5` Draft WQIP
AMEC
RPs
November 21, 2014
RP Comments on 5th Draft WQIP
RPs
AMEC
December 1, 2014
6 th Draft WQIP
AMEC
All RPs
December 15, 2014
RP confirmation for TAC submittal
RPs
city
December 16, 20I4
6'b Draft WQIP
city
TAC
December 17 2014
Sub -Task 5.3 — Final W IP
Comments from TAC 6 Draft WQIP
TAC
AMEC
December 22, 2014
7` Draft WQIP with TAC Comments
AMEC
All RPs
January 9, 2015
RP Comments on ? Draft WQIP with TAC
Comments
All RPs
AMEC
January 16, 2015
Final W 1P
AMEC
All RPs
January 25, 2015
RP confirmation for SDRWQCB submittal
RPs
city
J uary 26, 2015
Submit Final WQIP to SDW CB
city
SDWQCB
June 27, 2015
Task 6 — WQIP Support — FYI
1 st QA/QC Draft WQIP for City
AMEC
City
20 days from receipt of
comments from SDWQCB
City Comments on 1st Draft WQIP
City
AMEC
5 days from receipt of document
2nd Draft WQIP for RPs
AMEC
All RPs
5 days after submittal to the City
RP Comments on 2nd Draft WQIP
All RPs
AMEC
10 days from submittal to the
RPs
Final WQIP for City and RPs
AMEC
All RPs
10 days from receipt of
comments from RPs
Workgroup Meeting Summaries
AMEC
City
7 working days after workgroup
meetin s
*RP specific deliverables will be provided to RPs directly.
4.0 COSTS
The total of this Task Order for FY 14 will be $190,824, for FY 15 it will be $112,829, and for FY 16 it
will be $17,856. Labor rates and other charges will be billed per the requirements of Contract H105099.
The Task Order amount may be modified by written amendment, if necessary.
91 of 99 January 21, 2014 Item # 4.1
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92 of 99 January 21, 2014 Item # 4.1
Exhibit 4
Scope of Work
Tetra Tech
93 of 99 January 21, 2014 Item # 4.1
0
July 8, 2013
Contract H084445, Task Order No. XX
DRAFT SCOPE OF WORK
For
WQIP Development Support for the San Dileguito Watershed Management Area
This Draft Scope of Work (SOW) identifies the level of effort needed to support the San Dieguito
Responsible Parties (RPs) with development of a Water Quality Improvement Plan (WQIP) to meet
requirements set by the NPDES Permit and Waste Discharge Requirements for Discharges from Municipal
Separate Storm Sewer Systems (MS4s). This SOW includes close coordination with a parallel effort led by
AMEC for the City of San Diego and RPs to complete the complimentary sections of the WQIP and
assemble the overall plan. The tasks in this SOW are not sequential, but instead are meant to be in line
with the AMEC SOW and specific sections of the WQIP (outlined in the proposed table of contents attached
to the AMEC SOW). The result is that the tasks in this SOW are meant to be viewed holistically with the
tasks of the AMEC SOW to provide the full understanding of the level of effort to develop the WQIP. This
SOW addresses the following components identified for the WQIP:
• Section 4: Numeric Goals, Water Quality Improvement Strategies and Schedule
• Facilitation of stakeholder workshops and WQICP meetings providing reporting and input on
multiple key sections of WQIP
In addition, this SOW takes advantage of several efforts already invested in by the RPs when developing
the Draft Comprehensive Load Reductions Plan (CLRP) for this watershed, including identification of
jurisdictional -based management strategies, including nonstructural and structural best management
practices, to achieve pollutant load reductions.
To specifically address new requirements in the permit, it will be necessary to revisit many of the
assumptions for the Draft CLRP and tailor these assumptions for the WQIP. These results will be
summarized in Section 4 outlined above, which can serve as the basis for internal jurisdictional planning
and reporting to the Regional Water Quality Control Board.
This SOW and associated schedule assumes a notice to proceed (NTP) of July 1, 2013. Should this NTP
change, a revision to the schedule may be required.
TASK 1: Project Management
Tetra Tech will maintain communication with the City's Task Order Manager or other designee and the
AMEC team to keep them apprised of progress, upcoming milestones, and any issues that could potentially
affect project performance. For this Task Order, Mr. Stephen Carter will serve as the Project Manager and
he will be responsible for all official communications with the City.
Mr. Carter will be responsible for working with the Tetra Tech Contract Administrator to ensure monthly
progress reports and invoices are submitted in an accurate and timely manner on or prior to the 5th day of
each month during which the Task Order is active. Mr. Carter will work with the Task Order Manager to
ensure all desired information is included in the monthly progress report. At a minimum the following
information will be included:
94 of 99 January 21, 2014 Item # 4.1
0
1. Reporting period
2. Work completed in the reporting period (activities and accomplishments)
3. Work anticipated in the following reporting period
4. Expenditures in this progress report period and cumulative total
5. Any issues or problems encountered and how these were resolved
Deliverables:
Monthly progress memos and meetings with the City to ensure that work completed address issues
and objectives.
TASK 4: Development of Numeric Goals, Water Quality Improvement Strategies and Schedule
Tetra Tech will lead development of portions of Section 4 of the WQIP: Numeric Goals, Water Quality
Improvement Strategies and Schedules. The following are subtasks that specifically address development
of components of this Section.
4.1. Identification of Numeric Goals and Schedules
Tetra Tech will work with the RPs and AMEC to identify the following numeric goals for the WQIP, specific
to the San Dieguito Watershed and inclusive of subwatersheds.
• Final numeric goals to be achieved in the receiving waters for the highest priority water quality
conditions
m Interim numeric goals to be achieved in the receiving waters and capable of demonstrating
incremental progress toward achieving the final numeric goals in the receiving waters
• Schedule for measuring progress toward achieving the interim and final numeric goals
The schedule for interim and final goals will be consistent with those schedules identified in approved
TMDLs. The schedule for goals for other 303(d) pollutants will be established through consultation with the
RPs.
Tetra Tech will summarize these schedules relative to the WQIP framework, and prepare a subsection of
Section 4 of the WQIP.
Deliverables per Schedule Provided in Table 2:
• Tetra Tech attendance at one meeting of RP workgoup to discuss numeric goals
• Draft Section 4.1 of the WQIP
• Draft II Section 4.1 of the WQIP (incoporating comments from RPs) — FY15
• Draft III Section 4.1 of the WQIP ( incoporating comments from Stakeholders) — FY15
• Final Section 4.1 of the WQIP — FY15
4.2. Jurisdictional Strategies and /or Activities
Task 2 of the AMEC SOW includes development of a list of potential strategies that will be included as part
of the first deliverable to the SDRWQCB required under Provision B.3.b of the NPDES Permit. Much work
went into development of the Draft CLRP to identify specific nonstructural and structural BMPs for each RP
necessary to address TMDLs and other impairments in the watershed. This task will result in development
of Section 4.2 of the WQIP, which will include a summary of those structural and nonstructural BMPs
2
95 of 99 January 21, 2014 Item # 4.1
1*
identified for each RP during development of the CLRPs. No additional BMPs will be developed or reported
beyond those previously identified in the CLRPs. The following outlines efforts anticipated for each
category of BMP. Note that the tasks below assume that the WQIP will not address the need for modeling
and quantification of BMP load reductions to meet TMDL -based bacteria WQBELs for impaired beaches at
the mouth of San Dieguito Lagoon. Rather, a strategy willl be outlined in Section 4.1 for justification for
amendments to associated WQBELs in the MS4 permit or 303(d) de- listing for those impairments.
421. Identification of Nonstructural BMPs
The nonstructural BMPs identified in the CLRPs will be reviewed with the RPs to determine if any changes
should be made, Should additional BMPs be identified, Tetra Tech will work closely with the RPs to develop
details to be reported in the WQIP. All input from the RPs on the nonstructural BMPs to be included in the
WQIP are expected by December 2013.
4.2.2. Identification of Structural BMPs
Structural BMPs were identified for each RP in development of the CLRP. These included both distributed
(e.g., green infrastructure) and centralized (e.g., regional detention facility) structural BMPs. The CLRPs
presented maps of potential locations of structural BMPs, as well as more - detailed concepts developed for
a select high priority BMPs, presented as 'BMP Fact Sheets° in the CLRP. Tetra Tech will base all
assumptions for structural BMPs on information compiled for the CLRP. All input from the RPs on the
structural BMPs to be included in the WQIP are expected by December 2013.
Deliverables per Schedule Provided in Table 2:
• Tetra Tech attendance at four meetings of RP workgoup
• Tetra Tech will participate in one meeting with each individual RP to confirm strategies and
activities to be included in WQIP
• Draft Section 4.2 of the WQIP - May 4, 2014
• Draft II Section 4.2 of the WQIP (incoporating comments from RPs) — FYI
• Draft III Section 4.2 of the WQIP (incoporating comments from Stakeholders) — FY15
• Final Section 4.2 of the WQIP — FY15
4.3. Jurisdictional Water Quality Improvement Schedules
Based on results of the previous tasks and RP input, Tetra Tech will develop schedules for each RP
outlining phased BMP implementation and associated costs throughout the period to meet numeric goals
established in Task 4.1.
Inclusion of all costs in the schedule will provide demonstration of reasonable progress toward achieving
numeric goals in the WQIP, information for RP funding and preparation, and information to regulators
regarding the economic impacts of water quality regulations. However, it will be important to stipulate
within the WQIP that the BMPs and associated decisions and costs beyond the Permit term are subject to
funding opportunities, and should not be evaluated as an indicator of progress towards BMP -based
compliance.
Deliverables:
• Tetra Tech attendance at up to two meetings of the RP workgoup
• Tetra Tech will participate in one meeting with each individual RP
3
96 of 99 January 21, 2014 Item # 4.1
i
• Draft Section 4.3 of the WQIP
• Draft II Section 4.3 of the WQIP (incoporating comments from RPs) — FY15
• Draft III Section 4.3 of the WQIP (incoporating comments from Stakeholders) — FY15
• Final Section 4.3 of the WQIP — FY15
TASK 7, Responsible Party and Stakeholder Workshop Facilitation
Supported by Katz Associates, this task will include facilitation of up to 2 workshops with RPs and
stakeholders:
Table 1. Stakeholder Workshops
Workshop #
Purpose
Anticipated Schedule
1st Workshop
- Kickoff meeting
Summer 2013
-Share anticipated schedule of WQIP process and
future opportunities for input
- Solicit data
- Obtain input on priority water quality conditions
and potenfial strategies
2nd Workshop
- Obtain input on goals and strategies
Summer /Early Fall 2013
For each of these workshops, Katz Associates will perform the following:
o Meet with Tetra Tech and AMEC for workshop preparation and developing workshop materials.
• Facilitation of workshops.
• Developing summary material of workshop outcomes.
In addition, Katz Associates will provide facilitation of up to 5 panel meetings with the WQICP to be
determined by RPs. The timing of these panel meetings will be determined throughout the duration of the
project.
Deliverables:
2 workshops
• Summary material of workshop outcomes
• 5 RP panel meetings
Schedule
The approximate schedule for deliverables for this SOW is shown in Table 2. This schedule assumes a
NTP of July 1, 2013. All work will be completed by December 31, 2015.
4
97 of 99 January 21, 2014 Item # 4.1
O
Table 2. Schedule of Deliverables
(Deliverable
I Submitting
Receiving
Due Date
Task 1— Project Management
I Tetra Tech
city
Monthly invoices
Task 4 — Jurisdictional- Specific Strategies and/or Activities that may be Implemented by the Responsible
Parties
Task 4.1 - Identification of Numeric Goals
Tetra Tech attendance at one meeting of RP
Tetra Tech
All RPs
TBD
work group to discuss numeric goals
Draft Section 4.1 of the WQIP
Tetra Tech
AMEC and
May 2, 2014
Ci
Draft I] Section 4.1 of the WQIP (incoporating
Tetra Tech
AMEC and
FY 15
comments from RPs )
City
Draft III Section 4.1 of the WQIP
Tetra Tech
AMEC and
FY 15
( incoporating comments from Stakeholders)
City
Final. Section 4.1 of the WQIP — FY 15
Tetra Tech
AMEC and
FY 15
City
Task 4.2 - Jurisdictional- Specific Strategies and/or Activities that may be Im lemented by the Responsible Parties
Tetra Tech attendance at four meetings of RP
Tetra Tech
All RPs
TBD
workgou
Tetra Tech have one meeting with each
individual RP to discuss strategies and
Tetra Tech
All RPs
TBD
activities to be included in WQIP
Draft Section 4.2 of the WQIP
Tetra Tech
AMEC and
May 2, 2014
City
Draft II Section 4.2 of the WQIP
Tetra Tech
AMEC and
FY 15
(incorporating comments from RPs)
city
Draft III Section 4.2 of the WQIP
AMEC and
(incoporating comments from Stakeholders
Tetra Tech
I
City
FY 15
Final Section 4.2 of the WQIP — FY 15
Tetra Tech
AMEC and
FY 15
Ci
Task 4.3 - Jurisdictional Water Quality Improvement Schedules
Tetra Tech attendance at up to two meetings of
Tetra Tech
All RPs
TBD
the RP work ou
Tetra Tech will have one meeting with each
individual RP to each jurisdiction's schedule
Tetra Tech
All RPs
TBD
Draft Section 4.3 of the WQIP
Tetra Tech
AMEC and
May 2, 2014
Ci
Draft 11 Section 4.3 of the WQIP (incoporating
Tetra Tech
AMEC and
FY 15
comments from RPs
city
Draft III Section 4.3 of the WQIP
Tetra Tech
AMEC and
FYI 5
(incoporating comments from Stakeholders)
city
Final Section 4.3 of the WQIP —FYIS
Tetra Tech
AMEC and
CitFY15
Task 7 — Responsible Party and Stakeholder Workshop Facilitation
1 st Workshop
Katz
All RPs
Summer 2013
2nd Workshop
Katz
All RPs
Summer/Early Fall 2013
Workshop summaries
Katz
All RPs
One week following
workshops
5 RP panel meetings
Katz
All RPs
TBD
98 of 99 January 21, 2014 Item # 4.1
3.0 COST SUMMARY
This section provides the data and information for pricing the technical support to be provided under this
Task Order. The following table presents the overall cost summary and the estimated task - specific costs for
providing the support outlined in the SOW. Tetra Tech proposes to perform this Delivery Order on a Time
and Material basis using the rates included in our contract. Other direct costs (ODCs) will be billed at
actual incurred amounts. Tetra Tech proposes to invoice in accordance with Tetra Tech's 12 accounting
periods each year.
Table 3. Costs
Task
Description
Cost FY14
Cost FY15
Cost FYI
1
Project Management and Reporting
$19,821
$1,224
$0
4
Development of Numeric Goals, dater
Quality Improvement Strategies and
Schedule
4.1
Identification of Numeric Goals and
Schedules
$15,784
$0
$0
4.2
Jurisdictional Strategies and /or Activities
4.2.1
Identification of Nonstructural BMPs
$21,999
$3,151
$0
4.2.2
identification of Structural BMPs
$16,273
$428
$0
4.3
Jurisdictional Water Quality Improvement
Schedules
$21,754
$2,043
$0
7
Responsible Party and Stakeholder
Workshop Facilitation
$6,980
$0
$0
Total
$102,611
$6,846
$0
0
99 of 99 January 21, 2014 Item # 4.1
OF POu�r
,
Cary +IM THE C o J
City ®f Poway
COUNCIL. AGENDA DEPORT
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
January 21, 2014
APPROVED
❑
APPROVED AS AMENDED
❑
(SEE MINUTES)
DENIED
❑
REMOVED
❑
CONTINUED
Resolution No.
Honorable Mayor and Members of the City Council
Penny Riley, City Manager,91M �
Robert J. Manis, Director of Development Services
Rich Whipple, City Planner
Jason Martin, Senior Planner.
Workshop on Sign Regulations for Commercial Businesses
With Outdoor Display that is Permitted by the Underlying Zone
Summary:
On February 19, 2013, the City Council approved temporary sign regulations for a one
year trial period for commercial businesses with outdoor display that is permitted by right
in the underlying zone. These businesses include auto dealerships and other retail uses
that engage in outdoor product display on a regular basis. The purpose of this workshop
is to discuss these sign regulations, the trial period, and whether to make the regulations
permanent through a future Poway Municipal Code (PMC) amendment.
Recommended Action:
It is recommended that the City Council direct staff to make the temporary sign
regulations permanent and return to the City Council with an Ordinance amending the
PMC. The temporary sign regulations will remain in place until the Ordinance for the
permanent regulations goes into effect.
Background:
On January 15, 2013, a workshop was conducted, and on February 19, 2013, a public
meeting was held to discuss temporary sign regulations for businesses with outdoor
display that is permitted by the underlying zone. At the February meeting, the City
Council approved the use of certain types of signs for a one -year trial period pursuant to
Resolution P -13 -06 (Attachment A). In advance of the workshop and public meeting, City
staff met with management representatives from several of Poway's auto dealerships to
discuss potential options for improvements to signage. The auto dealerships in the City
are an important component to Poway's economy. The auto dealers believe that City
sign regulations need to be changed in order to assist them in promoting special sales
events and to avoid losing sales to other parts of the County that have auto sales areas
(auto parks). These sign standards would also apply to other retail businesses that
engage in outdoor display which is permitted by the underlying zoning district in which the
business is located. These would include car rentals, boat sales, nurseries, and garden
supply stores.
1 of 6 January 21, 2014 Item # -5-1
Workshop on Sign Regulations
January 21, 2014
Page 2
Findings:
The sign types that have been allowed under the one year trial period consist of
suspended banners, light pole banners, and tents. These were only allowed within the
outdoor display area. The specific sign standards included in the one -year trial period
are summarized in the following table:
Type
Suspended banner
Light pole banner
Tent
Standards
• One per business
• Maximum size is 60 square
feet
• Not suspended over any
drive aisle
• Attached to light poles or
other structural fixture
• Not attached to landscape
or fencing
• Located within the outdoor
display area
• One banner, or one pair of
banners, for each light pole
• Maximum for one banner,
or the combined area of
two banners, is 16 square
feet
• Located within the outdoor
display area
• One per business
• Maximum height is 20 feet
• Maximum size is 600
square feet
• Located within the outdoor
display area
Comments
• No color or sign copy
restrictions
• Temporary Sign Permit
(TSP) required
• No color or sign copy
restrictions
• TSP required
• No color or sign copy
restrictions
• No banner or other
advertising devices
attached to tent
• Must comply with Fire
Department requirement
and Canopy Permit
required
• Temporary Use Permit
(TUP) from Development
Services Department
required
Staff understands that at least two automobile dealerships have utilized tents, at least
one has utilized light pole banners, and that several have used suspended banners at
various times. Staff was also told that the use of this signage over the trial period has
2 of 6 January 21, 2014 Item # 5• (
Workshop on Sign Regulations
January 21, 2014
Page 3
been beneficial to sales. Staff believes that the signage that has been displayed by these
businesses has been done in a way that has ensured minimal visual impacts to the
community. Staff has not received any complaints or negative comments regarding the
signage from the public.
As described at the February 19, 2013, City Council meeting on this matter, City Council
options include the following:
1. Direct staff to return to City Council with an Ordinance to amend the PMC to make
the temporary sign regulations, as they are outlined in this report, permanent.
2. Direct staff to return to City Council with an Ordinance to amend the PMC to adopt
the temporary sign regulations with modifications.
3. Discontinue use of the temporary sign regulations and direct staff to enforce
current PMC compliance upon expiration of the one year trial.
4. Extend the trial period for another year or other specified time period.
Because of the benefits to businesses and the minimal visual impacts to the community,
staff recommends that the temporary sign regulations be made permanent by amending
the PMC.
Environmental Review
This matter of this workshop discussion is not subject to the California Environmental
Quality Act (CEQA). Any subsequent action by the City Council to amend the PMC
would be subject to additional environmental review.
Fiscal Impact:
None.
Public Notification:
Notice of this Workshop was sent to the auto dealership representatives, other retail
businesses that engage in City- approved outdoor display, the Chamber of Commerce,
and those that spoke at the past.City Council workshops on this subject.
Attachment:
A. Resolution P -13 -06
3 of 6 January 21, 2014 Item # 5-1
RESOLUTION NO. P -13 -06
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF POWAY, CALIFORNIA,
APPROVING THE USE OF ADVERTISING BANNERS AND TENTS
FOR COMMERCIAL BUSINESSES WITH OUTDOOR DISPLAY
THAT IS PERMITTED BY THE UNDERLYING ZONE,
FOR A ONE YEAR TRIAL PERIOD
WHEREAS, the auto dealerships that are a part of Poway Road of Cars are a
unique category of retail business that draws clientele from a broad region well beyond
the Poway City limits and such regional clientele are often unfamiliar with the City and
need assistance in identifying the location of the auto dealerships; and
WHEREAS, the use of banners and tents will assist in locating these businesses;
and
WHEREAS, the auto dealerships are a unique class of retail business in that the
display of their product by necessity occurs outdoors, and that other similar retail uses
such as car rental, boat and recreation vehicle sales, nurseries and garden supply and
retail businesses with garden centers also by necessity display their product outdoors;
and
WHEREAS, Chapter 17.40 of the Poway Municipal Code provides a
comprehensive ordinance regulating commercial and noncommercial signs in the City of
Poway, which regulations include restrictions on the use and display of certain
commercial banners, flags; and other similar signs throughout the City; and
WHEREAS, a City Council Workshop was conducted on this matter on January
15, 2013, and the City Council determined that it is desirable for the City to temporarily
exempt certain regulations that restrict the use of outdoor commercial advertising for
limited types of uses within the City in order to study the effects such displays may have
on the community.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway
as follows:
Section 1: This project is exempt from the provisions of the California Environmental
Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines in that it
can be said with certainty that there is no possibility that the project will result in an
impact on the environment.
Section 2: The following temporary signs and tents are permitted for commercial
businesses that require outdoor display by necessity when the use is permitted by right
in the underlying zone, or in a land use designation area of the South Poway Specific
Plan:
4 of 6 ATTACHMENT A January 21, 2014 Item # -5'•/
Resolution No. P -13 -06
Page 2
Type
Standards
Suspended banner
v
One per business
O
Maximum size is 60 square feet
®
Not suspended over any drive aisle
o
Attached to light poles or other structural fixture
®
Not attached to landscape or fencing
0
Located within the outdoor display area
Light pole banner
O
One banner, or one pair of banners, for each light pole
•
Maximum for one banner, or the combined area of two
banners, is 16 square feet
•
Located within the outdoor display area
Tent
0
One per business
•
Maximum height is 20 feet
•
Maximum size is 600 square feet
•
Located within the outdoor display area
Section 3: Provisions of this Resolution shall expire on February 19, 2014, at 5:00 p.m.
unless extended by the City Council.
PASSED, ADOPTED and APPROVED by the City Council of the City of Poway,
State of California, this 19th day of February 2013.
,
John I m, Deputy Mayor
ATTEST:
I M. aw
Krist n M. Crane, Interim City Clerk
5 of 6 January 21, 2014 Item # Y. I
Resolution No. P -13 -06
Page 3
STATE OF CALIFORNIA )
) SS
COUNTY OF SAN DIEGO )
I, Kristen M. Crane, Interim City Clerk of the City of Poway, do hereby certify,
under the penalty of perjury, that the foregoing Resolution No. P- 13 -06, was duly
adopted by the City Council at a meeting of said City Council held on the 19th day of
February 2013, and that it was so adopted by the following vote:
AYES: CUNNINGHAM, VAUS, GROSCH, MULLIN
NOES: NONE
ABSENT: HIGGINSON
DISQUALIFIED: NONE
1 �4 M (uwv
Kristen M. Crane, Interim City Clerk
City of Poway
6 of 6 January 21, 2014 Item # 5-.1