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Item 1 - FY 1998/99 Water and Sewer Rates - AGENDA REPORT SUMMAR'~ ~ TO: Honorable Mayor and Members of the City Council FROM: James L. Bowersox, City Manag~ INITIATED BY: Peggy A. Stewart, Director of Administrative servic~ DATE: July 28, 1998 SUBJECT: FY 1998-99 Water and Sewer Rates ABSTRACT Ordinance No. maintains the current water use per unit charge at $1.663 per unit through December 31, 1998, and increases the charge to $1.715 per unit January 1, 1999. It also increases basic water service charges and pumping charges effective January 1, 1999. Ordinance No. maintains the current sewer rates through July 1, 1999, and provides for some changes in the sewer rate structure for churches and schools. ~ ENVIRONMENTAL REVIEW Environmental review is not required for this agenda item according to CEQA guidelines. FISCAL IMPACT As noted throughout the report. ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE Published in The poway Chieftain on July 23 and July 30, 1998. RECOMMENDATION It is recommended that the City Council introduce and hold first reading of proposed Ordinance, Attachment A, establishing water rates, and proposed Ordinance, Attachment B, establishing sewer rates. It is further recommended that the Public Hearing be continued for the second reading of both Ordinances and adoption on August 18, 1998. ACTION - 1 of 20 JUL 2 B 1998 ITEM 1 --..------------ - --'--'--'-- - AGENDA REPORT CITY OF POW A Y TO: Honorable Mayor and Members of the City Council FROM: James L. Bowersox, City Manag~ , INITIATED BY: Peggy A. Stewart, Director of Administrative servic~ DATE: July 28, 1998 SUBJECT: FY 1998-99 Water and Sewer Rates BACKGROUND Normally by this time of the year, the City would have received final information from the Metropolitan Water District (MWD) and the San Diego County Water Authority (CWA) about final rates for the fiscal year. However, because of major issues being addressed by the Authority Board, including the liD water transfer agreement, the Emergency Storage Project (ESP) and the approval of the Infrastructure Access Charge, and the Special Agricultural Water Rate, there are no rate changes effective July 1, 1998. Preliminary information about charges and rates to be put into effect January 1999 have been provided. Based upon that information, staff recommends that the current rates remain in effect through December 31, 1998 and that rates be revised January 1, 1999 for the calendar year. Water Use Charge The revised structure maintained the per unit charge for water of $1.663. This rate has been in effect since July 1, 1995, with no increase, The largest component of the City's water rate is the purchase of raw water from the Metropolitan Water District (MWD) and the San Diego County Water Authority (CWA). There are several components to the water charges the City receives from these agencies, all of which have impacts on the rates the City must charge its customers for water. 1. Cost of raw water - Through the shifting of some costs, such as debt service, from a variable per acre foot charge to a fixed charge, MWD and CWA have managed to keep the cost of raw water fairly constant. The City currently pays a total of $429 per acre foot. CWA has advised staff that they anticipate a water rate increase to $439 per acre foot effective January 1999. ACTION: I )) ~ 2 of 20 JUL 2 8 1998 ITEM 1 - Agenda Report July 28, 1998 Page 2 2. The readiness to serve charge which is passed through to the Ci~ from MWD and CWA is intended to recover the debt service of expenditures for projects needed to meet reliabili~ and quali~ needs. This charge is partially paid by the water standby charge imposed by MWD on property owners tax bills. The remaining charges are billed directly to the Ci~. This remaining portion has increased from a budgeted $200,000 in FY 1997-98 to $325,000 in FY 1998-99. Based on the charges as anticipated by CWA staff, staff has projected that the water use charge will need to be increased by approximately 3% effective January 1, 1999 from $1.663 per unit to $1.715 per unit. This will be the first water use charge increase in 3-1/2 years. Agricultural Rebate Effective May 1, 1994, MWD implemented an interim agricultural water program. This program provides an agricultural disco'unt of $113 per acre foot for untreated water. The $113 per acre foot discount is a straight pass-through from MWD. In order to participate in the program, a customer must be a qualified agricultural user and also agree that in the event a water supply shortage occurs, the agricultural deliveries would first be reduced up to 30% prior to imposing mandatory reduction targets on any other water customer. The current agricultural discount equates to $2.594 per unit. CWA will be calculating a new agricultural discount over the next several months. Reclaimed Water Under agreement with the City of San Diego, the Ci~ of Poway will purchase up to 750 acre feet annually of reclaimed, non-potable water from the San Diego Reclaimed Water Distribution System at 90% of San Diego's cost of potable water. The rate of resale of reclaimed water through the Poway distribution system is based on 90% of the resale rate for potable water, or $1.497 per unit. Service rates for capaci~ are the same as potable rates. Reclaimed water sales for use in landscape meters began July 1998. Water Service Charge The bimonthly water service charge is based on the water meter size. As a result of the rate study, the service charge was revised and charges were redistributed according to the hydraulic capacity of the customer's water meter. This is a flat rate amount which covers a portion of the fixed annual indirect operating costs to maintain the system's capacity as well as total customer service costs. 3 of 20 JUL 2 8 1996 ITEM 1 .--..-------------- -~~ Agenda Report July 28, 1998 Page 3 The County Water Authority is instituting a new Infrastructure Access Charge effective January 1, 1999. The charge will be assessed based upon the number and size of water meter connections within the City. The CWA is imposing this charge to provide funding for at least 25 percent of their estimated annual fixed costs. Poway's cost will be $14,829 per month. Because this charge is being assessed on a per meter basis, it is recommended that these costs be included in the bi-monthly water service charge. Based upon this additional charge, the basic water service charge will need to be increased effective January 1, 1999 as follows: 5/8-inch $ 15.31 $ 16.15 3/4-inch 15.31 16.15 1-inch 28.47 30.28 1-1/2-inch 50.41 53.82 2-inch 76.73 82.07 3-inch 146.94 157.42 4-inch 225.91 242.17 6-inch 533.05 571.79 8-inch 708.56 760.15 1Q-inch 1,059.57 1,136.86 Pumping Rates In addition to the regular water rates charged to all customers, additional pumping charges are added to the water bills of customers who have to be served from a water reservoir other than the clearwell. It is recommended that these rates be adjusted effective January 1, 1999 as follows: Improvement District NO.1 $ 0.200 $0.3090 Improvement District No.4 0.055 0.0504 Orchard A-73, Silver Saddle 0.082 0.1290 Camelback 0.130 0.0989 Wood cI iff 0.100 0.0130 Community Pump Station 0.150 0.0656 Welton 0.150 0.0939 Gregg St. - Reclaimed 0.1097 0.1097 4 of 20 JUL 2 8 199B ITEM 1 ,- Agenda Report July 28, 1998 Page 4 Sewer Charges The sewer charges were changed from a flat rate sewer charge per equivalent dwelling unit to a user charge system based on water consumption. The new rate structure was designed to take into account both the quanti~ and quality of a customer's sewage. A seven-tier commodi~ charge for residential, single family users based on 85% of the lowest water use during the prior year's winter months was instituted. This resulted in lower sewer bills for all single family customers using less than 20 units of water bimonthly. A variable sewer charge for multi-family and commercial users was instituted along with a bimonthly fixed service charge to recover all costs associated with customer service. This was a dramatic change in how customers were charged for sewer. Staff has carefully monitored the results of this new structure and have the following observations. The mix of users in the single family category has shifted over the past two winters. The division of the seven tiers was based upon winter water use in 1995-1996. The structure was implemented based upon winter water use in 1996-97 and a substantial shift occurred in the Tier 2 level. We now have winter water use for 1997-98, which was a particularly wet year resulting in further shifts downward as follows: Tier 1 477 4.63% 604 4.63% 887 8.39% Tier2 2,510 24.34% 2,695 24.34% 2,922 27.63% Tier 3 2,989 28.99% 3,196 28.99% 3,225 30.49% Tier 4 1,989 19.29% 1,904 19.29% 1,835 17.35% Tier 5 963 9.34% 881 9.34% 799 7.55% Tier 6 477 4.63% 433 4.63% 356 3.37% Tier 7 906 8.79% 709 8.79% 553 5.23% Totals 10,311 100% 10,311 100% 10,577 100% The number of residential sewer customers has increased over the past year, providing a larger base for the spreading of fixed costs. This increase somewhat offsets reduced revenues from the shifts of customer by tier. S of 20 JUL 2 B 1990 ITEM 1 _.._-_._~--"----- Agenda Report July 28, 1998 Page 5 In past years, San Diego Metropolitan Sewer has provided 5-year projections of charges based upon anticipated capital development projects. At the time of the rate study it was anticipated that Metro charges would spike in FY 1998-99 resulting in increased sewer rates and the use of increasing levels of rate stabilization funds. Those increases have not occurred as quickly or as dramatically as earlier anticipated. Metro is currently revising their long range projections and we anticipate receiving them within the next several months. Based on the above, staff feels it is necessary to continue monitoring customer use for another year in order to have a more stable picture of customer patterns. In addition, more definitive information is needed from Metro Sewer about their long range projections so that the draw on available rate stabilization funds can be evaluated. It is therefore recommended that the current sewer rates be maintained at the same levels through July 1, 1999. This will require the use of approximately $610,000 in rate stabilization funds. Prior to July 1, 1999, staff will bring a report back to Council with any further recommendations for the remainder of the calendar year. In addition there are some recommended changes to the sewer rate structure as noted under findings below. FINDINGS Water The current water use charge of $1.663 per unit should be maintained through Dec. 31, 1998. Based upon increased and new costs from MWD and CWA, it will be necessary to increase the water use charge to $1.715 per unit effective January 1, 1999. The current water service charges should be maintained through Dec. 31, 1998. Based upon new costs from MWD and CWA, it will be necessary to increase those charges effective January 1,1999. Sewer The following sewer charges should be maintained at their current levels through July 1, 1999: seven-tier commodity charge for residential, single family users, variable sewer charge for multi-family and commercial users, and the bimonthly service charge for multi-family and commercial users. Single Family Residential City staff has been monitoring the implementation of the tiered sewer rate structure for residential customers and proposes the following revisions to the structure. 6 of 20 JUL 2 8 1998 ITEM 1 - .- Agenda Report July 28, 1998 Page 6 New customers are initially set at the mid-point, tier 4, until they can establish their low winter water use. However, there are some condominiums and townhouses with separate individual meters. These units have master landscape meters for the common areas, and little if any landscaping with their individual units. They are generally smaller units and their water consumption is more consistent with that of multi-family and mobile home customers. In these circumstances, it is more appropriate to set new condominium and townhouse customers at tier 2 until they can establish their low winter water use. Schools Under the new system, the schools are billed based upon an estimated sewer flow. The flow is estimated to be 75% of the actual water consumption and is billed on a per unit charge of $2.05. The majority of the schools' water meters serve both inside domestic use and outside landscaping use. Given that there is a wide variation between schools regarding the amount and type of landscaping, application of a uniform percentage for estimated sewer flow is not representative of the true sewer flow per school. After careful analysis, staff has determined that the March and April water consumption provides the most accurate picture of inside domestic water use. Since the determining variable for inside water use is the number of students, this winter water use has been converted to a per student per day water use amount (see Attachment C). These numbers compare very favorably with water industry statistics for student water use on a statewide basis. It is recommended that these per student water use figures be used as the basis for estimated sewer flow for the school district which will then be billed on the per unit charge of $2.05. For the Meadowbrook and Twin Peaks gyms, it is recommended that the District be billed based an estimated flow of 65% of actual water condumption. This change should be retroactive to January 1, 1998. The District has been notified of this proposed version and the impact on sewer service costs. Churches Churches have also been billed upon an estimated sewer flow of 75% of actual water consumption at a per unit charge of $2.05. Under the new structure, bills for the majority of the churches rose dramatically. One of the primary reasons is that the number of equivalent dwelling units (EDU's) assigned to most churches was low. Apparently many of them were assigned years ago and were not revised even though there were changes and expansions to many of the churches. Staff has conducted a more recent survey of the churches and found that had they been charged for the correct number of EDU's in the past, their bills would have been considerably higher. See Attachment D. 7 of 20 JUL 2 6 1996 ITEM 1 -- -- --'-- .~---~--- Agenda Report July 28, 1998 Page 7 Also, the majority of the churches' water meters serve both inside domestic use and outside landscaping. There is wide fluctuation between the amount and type of landscaping which makes application of a uniform percentage problematic. With all of the church activities which occur during the winter holidays, that is not always the period of their lowest water use. Staff is recommending that a variable percentage be used based upon an analysis of the average winter use as compared to the total annual average for the church. This percentage can be reviewed on an annual basis. This change should be approved retroactively to January 1, 1998. ENVIRONMENTAL REVIEW Environmental review is not required for this agenda item according to CEQA guidelines. FISCAL IMPACT As noted throughout the report. ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE Published in The Poway Chieftain on July 23 and July 30, 1998. RECOMMENDATION It is recommended that the City Council introduce and hold first reading of proposed Ordinance, Attachment A, establishing water rates, and proposed Ordinance, Attachment B, establishing sewer rates. It is further recommended that the Public Hearing be continued for the second reading of both Ordinances and adoption on August 18, 1998. Attachment: A. Ordinance establishing water rates B. Ordinance establishing sewer rates C. Sewer Flow Information for Schools D. Sewer Flow Information for Churches 8 of 20 JUL 2 8 1998 ITEMl -- - ,,-- ORDINANCE NO. AN ORDINANCE OF THE CITY OF POWAY, CALIFORNIA AMENDING THE SCHEDULE OF WATER SERVICE CHARGES AND ESTABLISHING WATER RATES AND RESCINDING RESOLUTION NO. 97-092 WHEREAS, the City of Poway provides water service to citizens of poway; and WHEREAS, the Ci~ of Poway wishes to continue current water rates through December 31, 1998, and establish new rates effective January 1, 1999; and WHEREAS, the City has a fixed bimonthly service charge (capaci~ charge) based upon the hydraulic capaci~ of the meter size; and WHEREAS, the fixed bimonthly service charge (capacity charge) adopted herein shall be imposed as a condition of service by the Ci~ to the customer. Any customer may avoid payment of the fee or charge by disconnecting from the facilities of the Ci~. This fee or charge is not imposed upon real property or upon a person as an incident of property ownership; and -- WHEREAS, the Ci~ has a basic water use charge which shall be imposed on the basis of the amount of water used or consumed by the customer. The fee or charge is not imposed upon real property or upon a person as an incident of property ownership. A customer may reduce or avoid the fee by reducing or discontinuing use; and WHEREAS, the Ci~ has pumping charges for established Service Areas; and WHEREAS, the City has a Raw Water Rate and other charges; and WHEREAS, all fees or charges adopted herein were not calculated or developed on the basis of any parcel map, including an assessor's parcel map. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES ORDAIN AS FOLLOWS: Section 1. That the water rate schedule is hereby established as follows for all water billed on the first full billing cycle after January 1, 1998, through December 31, 1998, and for all water billed on the first full billing cycle after January 1, 1999: - Attachment A 9 of 20 JUL 2 8 1996 ITEM 1 Ordinance No. Page 2 . Water Use Rate The basic water rate for all classes of service including agriculture and agriculture/domestic shall equal (per unit) $1.663 $1.715 Pumping Charges Water customers within the areas specified below shall pay a bimonthly pumping charge for service from a water reservoir: Improvement District No.1 $0.200 $0.3090 Improvement District No.4 0.055 0.0504 Orchard A-73, Silver Saddle 0.082 0.1290 Camelback 0.150 0.0989 Woodcliff 0.100 0.0130 Community Pump Station 0.150 0.0656 Welton 0.150 0.0939 Gre St. - Reclaimed 0.1097 0.1097 Basic Water Service Charges All water customers shall pay a bimonthly basic water service charge for water service based upon meter size as follows: Meter Size 5/8-inch $ 15.31 $ 16.15 3/4-inch 15.31 16.15 1-inch 28.47 30.28 1-1/2-inch 50.41 53.82 2-inch 76.73 82.07 3-inch 146.94 157.42 4-inch 225.91 242.17 6-inch 533.05 571.79 8-inch 708.56 760.25 10-inch 1,059.57 1,136.86 10 of 20 JUL 2 8 199R ITEM 1 _. - Ordinance No. Page 3 Raw Water Rate The basic raw water rate for raw water Actual cost of raw Actual cost of raw usage water from SDCWA water from SDCWA plus a surcharge cal- plus a surcharge cal- culated based on culated based on related costs per related costs per contracts. contracts. Reclaimed Water Rate Water rate for use of reclaimed water. 90% of the water use 90% of the water use rate. rate. Other Charges Restoration of Service $20 during normal $20 during normal working hours; $45.00 working hours; $45.00 for weekends or for weekends or outside normal outside normal working hours; $55.00 working hours; $55.00 for holidays. for holidays. Delinquency 10% of unpaid balance $10% of unpaid or $25.00, whichever balance or $25.00, is less. whichever is less. Returned Check $10.00 $10.00 Agricultural Rebate for qualified Agricultural Users $0.2594 $0.2594 Section 2 That the setting of such charges and rates is categorically exempt from the requirements of CEQA, pursuant to Sections 1080(b)(4) and (b)(8)(1)& (2) and Section 21060.3 of the Public Resources Code, and Title 14 of the California Code of Regulations, Section 15269(c) and 15273(a)(1) & (2) and 15307. Section 3 That Resolution No. 97-093 is hereby rescinded. 11 of 20 JUL 2 8 1998 ITEM J -- Ordinance No. Page 4 EFFECTIVE DATE: This ordinance shall take effect and be in force thirty (30) days after the date of its passage; and before the expiration of fifteen (15) days after its passage, it shall be published once with the names of members voting for and against the same in the Poway News Chieftain, a newspaper of general circulation published in the City of Poway. Introduced and first read at a Regular Meeting of the City Council held on the 28th day of July, 1998, and thereafter PASSED AND ADOPTED at a regular meeting of said City Council held on the 18th day of August, 1998, by the following roll call vote. AYES: NOES: ABSTAIN: ABSENT: Don Higginson, Mayor ATTEST: Marjorie K. Wahlsten, City Clerk c:ldatalwpfileslwtr-swr\wlrswr99.ord 12 of 20 J:il 2 8 1998 ITEM 1 -. -- ORDINANCE NO. AN ORDINANCE OF THE CITY OF POWAY, CALIFORNIA AMENDING THE SCHEDULE OF SEWER SERVICE CHARGES AND ESTABLISHING SEWER SERVICE CHARGES AND RESCINDING RESOLUTION NO. 97-093 WHEREAS, the City of Poway provides sewer service to citizens of Poway; and WHEREAS, the Ci~ of Poway wishes to continue current sewer rates through December 31, 1998, and establish new rates effective January 1, 1999; and WHEREAS, the Ci~ has a user charge system based on water consumption and which takes into account both quantity and quality of a customer's sewage; and WHEREAS, a bimonthly service charge is established which recovers all costs associated with customer service and a portion of the fixed costs associated with maintaining the capacity of the City's sewer system; and WHEREAS, the fixed bimonthly service charge (capacity charge) adopted herein shall be imposed as a condition of service by the Ci~ to the customer. Any customer may avoid payment of the fee or charge by disconnecting from the facilities of the City. This fee or charge is not imposed upon real property or upon a person as an incident of property ownership; and WHEREAS, a seven-tier single-family residential sewer commodity charge is established, which includes the bimonthly sewer service charge for single family customers. Single-family residential customers are assigned a commodity charge tier each year based on 85 percent of their water use during the prior year's lowest usage cycle in winter months; and WHEREAS, a variable sewer commodity rate is established for multi-family and mobile home customers. The variable commodity charge is based on 85 percent of the water through the water meter if a separate landscape meter exists. If a separate landscape meter does not exist, the variable commodity charge is based on 75 percent of the water through the water meter; and WHEREAS, a variable sewer commodity rate is established for all non-residential customers based upon customer class and estimated sewage strength of the user. The variable commodity charge is based on 90 percent of the water through the meter for the five categories of commercial users; and WHEREAS, a variable sewer commodity rate is established for schools. The variable commodity charge is based on a per-student-per-day water use amount. The per-student- per-day use amount is derived from dividing the student count into the March/April water consumption for the previous two years and averaging the two. Attachment B 13 of 20 JUL ? A fPQR rrCM, ~--_..- Ordinance No. Page 2 WHEREAS, a variable sewer commodity rate is established for churches. The variable commodi~ charge is based upon an assigned percentage of water through the meter. The percentage is based on the average winter use for the prior year as compared to the total annual average for the church. WHEREAS, the variable sewer commodi~ charge adopted herein shall be imposed on the basis of the established percentages of amount of water through the water meter. The fee or charge is not imposed upon real property or upon a person as an incident of property ownership. A customer may reduce or avoid the fee by reducing or discontinuing use; and WHEREAS, the City has pumping charges for established service areas; and WHEREAS, the Ci~ has a delinquency fee and other noted fees. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES ORDAIN AS FOLLOWS: Section 1. That a schedule of bimonthly sewer service charges is hereby established for all sewer services billed beginning the first full billing cycle after January 1, 1998, through December 31, 1998, and for all sewer services billed beginning the first full billing cycle after January 1, 1999: Schedule of Bimonthly Sewer Service Charges All sewer customers shall pay a bimonthly basic sewer service charge for service based upon meter size as follows: Meter Size: Single Family. $ 7.03 $ 7.03 5/8-inch and 3/4-inch 8.33 8.33 1-inch 10.93 10.93 1-1/2-inch 17.42 17.42 2-inch 25.22 25.22 3-inch 46.01 46.01 4-inch 69.39 69.39 6-inch 160.33 160.33 8-inch 212.30 212.30 .A special class has been established for sewer bimonthly service charge for all single family residential users based on a 5/8-inch meter. All other classes of residential and commercial/industrial bimonthly service charges are based on actual water meter size beginning with the combined 5/8-inch and 3/4-inch class. 14 of 20 JUL 2 8 1998 ITEM 1 - Ordinance No. Page 3 All single-family residential customers shall pay a bimonthly seven-tier flat commodity charge as follows: TIer Water Use Tier 1 (0-5 HCF) $19.31 $19.31 Tier 2 (6-12 HCF) 31.58 31.58 Tier 3 (13-19 HCF) 43.86 43.86 Tier 4 (20-26 HCF) 47.95 47.95 Tier 5 (27-33 HCF) 54.09 54.09 Tier 6 (34-40 HCF) 60.23 60.23 Tier 7 (41+ HCF) 66.36 66.36 These rates include the $7.03 bimonthly service charge. Single-family customers are assigned a commodity charge tier each year based on 85% of their water use during their lowest usage cycle in winter months. - New customers in single-family residential are initially set at Tier 4 until they establish their low winter water use. New customers in condominiums and townhouses with separate master landscape meters are initially set at Tier 2 until they establish their own low winter water use. 15 of 20 JUL 2 8 199B ITFM, --..------ -~_.._. --- -------- Ordinance No. Page 4 All multi-family, mobile home, nonresidential and institutional customers shall pay a bimonthly variable commodity rate on estimate sewer flow as follows: Multi-Family and Mobile Home Estimated sewer flow based on 85% of customer's bimonthly water usage (75% if a separate landscape meter does not exist). $2.05 $2.05 Nonresidential Customers Estimated sewer flow based on 90% of customer's bimonthly water usage: General Commercial $2.05 $2.05 Medium Low 2.37 2.37 Medium 3.01 3.01 High 4.72 4.72 Light Industry 2.15 2.15 Institutional Churches--Estimated sewer flow based on calculated percentage of customer's bimonthly water usage. $2.05 $2.05 Schools--Estimated sewer flow based on calculated flow per student per day. $2.05 $2.05 All service connections whose wastewater is served by wastewater pump stations (including the Rancho Bemardo Pump Station) will be charged $1.36/month surcharge for each pump station utilized. Upon change of ownership, sewer charges will be prorated on a 60-day billing period basis between old and new customer. A delinquency fee of 10 percent of the unpaid balance or $25.00, whichever is less, shall be charged on all accounts that remain unpaid for more than 30 days. Section 2. Resolution No. 97-093 is hereby rescinded. 16 of 20 JUL 2 B 1998 ITEM 1 -- Ordinance No. Page 5 EFFECTIVE DATE: This ordinance shall take effect and be in force thirty (30) days after the date of its passage; and before the expiration of fifteen (15) days after its passage, it shall be published once with the names of members voting for and against the same in the poway News Chieftain, a newspaper of general circulation published in the City of Poway. 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