Item 15 - TUP 97-25 9th Annual Springfest St. Fair
AGENDA REPORT SUMMARY
INITIATED BY:
Honorable Mayor and Members of the City Council
James L. Bowersox, City Man~
Reba Wright-Ouastler, Director of Planning Service~
TO:
FROM:
DATE:
May 20, 1997
SUBJECT:
Temporary Use Permit 97-25, Ninth Annual Springfest Street Fair; Poway Chamber of
Commerce, Applicant
ABSTRACT
A request for approval to conduct a Springfest Street Fair on Sunday, May 25, 1997 from 10 a.m. to
4 p.m. on Midland Road between Adrian Street and Edgemoor Street in the Old Powayarea.
ENVIRONMENTAL REVIEW
This project is not subject to CEOA.
FISCAL lMPACT
None.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A courtesy notice was sent to residents and businesses within the project area by the Chamber of
Commerce.
RECOMMENDATION
It is recommended that the City Council approve Temporary Use Permit 97-25 subject to conditions
contained in the attached resolution.
ACTION
~
1 0; 8
INGlREPORTlTUP9725.SUM
MAY 2 0 1997 ITEM 1 5
CITY OF POWAY
AGENDA REPORT
This report is included on the Consent Calendar, There will be no separate discussion of the report prior to approval by the City Council
unless members of the Council, staff or public request it to be removed from the Consent Calendar and discussed separately If you wish
to have this report pulled for discussion, please till out a slip indicating the report number and give It to the City Clerk prior to the
beginning of the City Council meeting.
TO:
FROM:
Honorable Mayor and Members of the City Council
James L. Bowersox, City Man~ _
Reba Wright-Quastler, Director of Planning service~~
Stephen A. Streeter, Principal Planner~
M. Monell Stamnas, Planning InternffD
INITIATED BY:
DATE:
May 20, 1997
SUBJECT:
Temoorarv Use Permit 97-25. Ninth Annual Soringfest Street Fair.
Poway Chamber of Commerce. Aoolicant: A request for approval to
conduct a Springfest Street Fair on Sunday, May 25, 1997 from 10
a.m. to 4 p.m. on Midland Road between Adrian Street and Edgemoor
Street in the Old Poway area.
BACKGROUND
The Poway Chamber of Commerce is requesting approval of a temporary use permit
application to hold the ninth annual Springfest Street Fair.
Section 17.26.030A of the Poway Municipal Code provides regulations for temporary uses
within the City. The Code requires a temporary use permit approval by the City Council
for major outdoor events or enterprises.
FINDINGS
This event is to be located along Midland Road between Adrian and Edgemoor Streets and
on Temple Street just west of Midland Road. This segment of Midland Road will be closed
off on May 25, 1997 from 6 a.m. to 6 p.m. Through-traffic on Midland Road will be
detoured to Community Road via Hilleary Place and Aubrey Street. Traffic will also be
detoured to Eastem Street via Adrian Street and Edgemoor Street. Written notification will
be mailed to residents and businesses affected by the road closure.
Booths will be set up in the street and by the curb for Poway merchants to sell their goods
and services. Several area merchants are expected to participate, with an estimated 3,000
people in attendance. A stage for the purpose of live music and other entertainment is to
be located in the Hamburger Factory parking lot.
2 of 8
MAY 2 0 1997 ITEM 1 5
Agenda Report
May 20,1997
Page 2
The applicant proposes to use a number of business parking lots, vacant lots and public
streets for parking. Shuttle service will be provided from the parking lots of Von'slWalmart,
Creekside and the Twin Peaks PlazalTarget Shopping Center.
ENVIRONMENTAL REVIEW
This project is not subject to CEQA.
FISCAL IMPACT
None.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A courtesy notice was sent to residents and businesses within the project area by the
Chamber of Commerce.
RECOMMENDATION
It is recommended that the City Council approve Temporary Use Permit 97-25 subject to
conditions contained in the attached resolution.
Attachments:
A. Proposed Resolution
B. Site Plan
E:ICITY\PLANNINGIREPOR1\TUP9725.AGN
MAY 2 0 1997 ITEM 1 5
3 of 8
RESOLUTION NO. P-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF POWAY, CALIFORNIA
APPROVING TEMPORARY USE PERMIT 97-25
WHEREAS, Temporary Use Permit 97-25, Poway Chamber of Commerce,
applicant, requests approval to hold a street fair on Midland Road on May 25, 1997; and
WHEREAS, on May 20, 1997 the City Council considered the above-referenced
item.
NOW, THEREFORE, the City Council does hereby resolve as follows:
Section 1: Environmental Findinas:
Pursuant to the procedure of the City of Poway, the above-referenced project is not
subject to CEQA, because it is categorically exempt, Class 4(e) and 11(c) in that the
event is a temporary use of land that will involve the temporary siting of portable
structures.
Section 2: Findinas:
That the proposed use is in accordance with the purposes and standards of Section
17.26.030 of the Poway Municipal Code.
Section 3: City Council Decision:
The City Council hereby approves Temporary Use Permit 97-25 subject to the
following conditions:
APPLICANT SHALL CONTACT THE DEPARTMENT OF PLANNING SERVICES
REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS:
1. Site shall be developed in accordance with the approved site plans on file in the
Planning Services Department and the conditions contained herein.
2. Fire and County Sheriff's Departments shall be contacted for appropriate permits
and inspections prior to the commencement of the activity.
3. Temporary signs shall be reviewed by the Planning Services Department for
compliance with the Sign Ordinance prior to installation.
4. Approval of this activity shall not excuse compliance with all other sections of the
Zoning Ordinance and all other applicable City ordinances presently in effect.
4 of 8
ATTACHMENT A
MAY 2 0 1997 ITEM 1 5
Resolution No. P-
Page 2
5. This approval shall become null and void on May 26, 1997 at which time the site
shall be restored to its original condition.
6. The barricades can be placed at 6:00 a.m. and must be removed by 6:00 p.m. on
May 25,1997.
7. The poway Chamber of Commerce is required to provide to the City, prior to the
event, an insurance policy naming the City as ADDITIONALL '(-INSURED for a
minimum of $1,000,000.
8. The Poway Chamber of Commerce is required to sign a City of Poway waiver of
liability form covering the event and City equipment used during the event.
9. The Poway Chamber of Commerce must require each separate booth or presenting
participant to sign a waiver of liability form.
10. A refundable $500 security/cleaning deposit is to be paid to the City to ensure
proper cleanup after the event and to cover possible equipment damage.
11. A detailed site plan for Midland Road booths must be provided.
12. Signs on Midland Road, giving particulars of dates and times of closure, must be
posted one week prior to the event.
13. The applicant shall notify in writing the Midland Road businesses and residents
affected by the road closure (Adrian, Eastern, Edgemoor, Sycamore, Temple
Streets, and Brighton Avenue). The notice shall detail the dates and times of the
event and the road closure.
14. Portable restrooms are required at the ratio of 1 to every 50 people up to 500
people. After 500 people, the ratio is 1 per 500 people.
15. A sign showing location of the restrooms must be posted.
16. Any dumpsters used for the event must be removed by May 26, 1997.
17. The event sites shall be left free of debris, litter, or any other evidence of the
temporary use upon completion of the use.
18. All food and drink concessions operated for profit shall secure the necessary Health
Department permit and State seller's permit. Non-profit food booths shall be
requested to comply with same requirements as commercial booths.
; of 8
MAY 2 0 1997 ITEM 1 5
Resolution No. P-
Page 3
19. The vehicles of all vendors using mobile units must comply with California
Administrative Code, Title 17. Specifically, all doors must be self-closing, service
windows must be 216 square inches or less, and shatterproof guards are required
for all light bulbs.
20. Vendors preparing food in temporary booths must provide floors, walls, and ceilings
for the entire stand.
21. Waste-water disposal from food units shall be acceptable sewer or holding tanks.
22. Provision for temporary electrical power will require an electrical permit and an
inspection approval by the Building Safety Inspection Division.
23. The surfaces of the streets and public right-of-ways shall not be marked with paint,
tape nor any other type of marking materials.
APPLICANT SHALL CONTACT THE DEPARTMENT OF PUBLIC SERVICES
REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS:
Public Services Department will provide the necessary barricades and signs for the
detour, stockpiled at the various locations for placement by others during the street
closure time. Public Services will pick up the barricades.
APPLICANT SHALL CONTACT THE DEPARTMENT OF SAFETY SERVICES
REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS:
1. All barricades are to have attendants at all times.
2. Maintain emergency vehicle access to all buildings, streets, fire hydrants and
sprinkler connections affected by the Springfest Street Fair.
3. All tents are to be tagged with State Fire Marshal approval.
4. All booths or tents having electrical power, using any kind of flammable fuel, or
doing any cooking will have a fire extinguisher rated not less than 2A10BC.
5. Secure all compressed gas cylinders, i.e. helium, air, etc.
APPLICANT SHALL CONTACT THE SHERIFF'S DEPARTMENT REGARDING
COMPLIANCE WITH THE FOLLOWING CONDITIONS:
6 of 8
MAY 2 0 1997 ITEM 1 5
Resolution No. P-
Page 4
1. Barricades shall be located on Edgemoor Street to the west of Midland Road to
prevent traffic other than residents. The barricade shall be manned by persons
capable of removing the barricades.
2. Barricades shall be placed on Midland Road at Edgemoor Street on the north side,
on Midland Road at Adrian Street on the south side, and on Temple Street at
Midland Road on the east side.
3. One or more identifiable members of the event committee shall be on-site at all
times when the parking areas are in use to assist with security of parked vehicles,
to aid in the movement of vehicles in and out of the lots, to provide information to
motorists, and to minimize traffic congestion on surface streets.
4. "No Parking/Tow Away" barricade signs shall be placed on Aubrey just west of
Midland Road to re-enforce the existing No Parking signed area along Park side
near Midland Road to help prevent a bottleneck.
5. The event committee shall have personnel designated at all times and at specific
locations to provide liaison with representatives of the City's Fire and Police
Services.
APPLICANT SHALL CONTACT THE ENGINEERING SERVICES DEPARTMENT,
TRAFFIC DIVISION REGARDING COMPLIANCE WITH THE FOLLOWING
CONDITIONS:
1. Provide traffic control plan for traffic Engineer approval two weeks prior to event.
2. Provide waming signs notifying of Midland Road closure on north bound and south
bound ends on Midland one week prior to event.
APPROVED and ADOPTED by the City Council of the City of Poway, State of
California, this 20th day of May, 1997.
Don Higginson, Mayor
ATTEST:
Marjorie K. Wahlsten, City Clerk
MAY 2 0 1997 ITEM 1 5
7 of 8
I"'-
0"\
'"
~
Vl
Q)
w...
0.0 I
s:: i
. ....5:
. i"
- '"
Cl..~
V)~
B of 8
I
/J Drf/fJ1
D-II
.
SO\
o 0 8:
o 0
o DB
~ U
B ~~
B 88
aU
0000000
~\:t1"t1Hllllrtt1f-'111 r r: :.l-1+tll.
o
o
o
00
o
o
D
1!I1111l11l1
I I
I
I I
I I
I I
I
'0 I I
c
~ I
0 '0 I
:E I I
I I
i--
i-
aJoowa6p3
o
B~
o 0
o
o
00 .
B . 00 .
ATTACHMENT B
MAY 2 0 1997 ITEM 1 5