Item 1.4 - Award of Contract Uniform Rental & Cleaning Svs RFP 14-003OF PO
City of Poway
TyF
CIS ,..o 1111`0 1 �4° COUNCIL AGENDA REPORT
IN THE CpV
APPROVED
APPROVED AS AMENDED O
(SEE MINUTES)
DENIED O
REMOVED O
CONTINUED
RESOLUTION NO.
DATE: February 18, 2014
TO: Honorable Mayor and Members of the City Council
FROM: Tina M. White, Interim City Manager'�%O)
INITIATED BY: Leah Browder, Director of Public Works
Pat Ryan, Public Works Operations Manager #_
SUBJECT: Award of Contract for Uniform Rental and Cleaning Services,
RFP 14 -003
Summary:
A notice inviting proposals for uniform rental and cleaning services was duly advertised
on December 19 and 26, 2013. Five "proposals were received and opened on January
15, 2014. Aramark Uniform Services, a division of Aramark Uniform & Career Apparel,
LLC, a Delaware limited liability company, hereinafter referred to as Aramark Uniform
Services, was selected as the vendor best meeting the evaluation criteria. The first term
of the Contract is two years beginning February 19, 2014 through February 18, 2016.
The Contract may be extended through a total of three separate one -year extensions.
The maximum length of the Contract would be up to five years.
Recommended Action:
It is recommended that the City Council award the Contract for Uniform Rental and
Cleaning Services, RFP 14 -003, to Aramark Uniform'Services, and authorize the Interim
City Manager to execute the necessary documents.
Background:
This Contract is intended to provide. weekly delivery, pick -up, cleaning and maintenance
of rental uniforms, floor mats, mops and towels for City employees and facilities as
required by the City of Poway.
The City of Poway provides uniforms for employees in the Public Works and Community
Services Department. Uniformed employees construct, operate, and maintain City
streets, parks, drainage channels, water and wastewater utilities, and facilities. Because
field staff provide service directly to the public, their uniforms must be high quality,
durable, regularly laundered, sanitary, properly maintained to meet safety /OSHA
regulations and project a consistent professional image.
Additionally, high pedestrian traffic areas in City of Poway facilities have floor mats that
need to be cleaned and changed on a routine schedule for sanitation and to control dirt
and dust levels. The Contractor will also provide shop towels for Fleet, Facilities, Fire
and other departments as needed.
1 of 6 February 18, 2014 Item # I.
Award of Contract for Uniform Rental and Cleaning Services, RFP 14 -003
February 18, 2014
Page 2
Findings:
Five proposals were received and opened on January 15, 2014. Staff determined that
Aramark Uniform Services best meets the City's requirements. Evaluation criteria for the
proposals included qualifications and experience of assigned staff; degree of
completeness of response to the specific requirements of the solicitation; experience
and history of the firm in the disciplines covered by the solicitation; availability of
personnel, equipment and all other items necessary for the performance of the work;
cost of services to be provided; and other evaluation criteria described or included by
reference in the solicitation.
The length of the initial Contract is two years beginning February 19, 2014 through
February 18, 2016. The Contract may. be extended subject to Council appropriation of
funds in one -year increments for a total of three separate one -year extensions. The
maximum length of the Contract could be up to five years.
Fiscal Impact:
Sufficient funds for award of this Contract have been appropriated in the FY 2013 -14
division accounts and are to be included in the proposed appropriations for FY 2014 -15,
within the associated division budgets.
Environmental Review:
This action is not subject to CEQA review.
Public Notification:
A copy of this report has been sent to Aramark Uniform Services.
Attachment:
A. Contract and Proposal Tables. (The entire contract and RFP are on file with the
Office of the City Clerk.)
2 of 6 February 18, 2014 Item # /.L(
CONTRACT
UNIFORM RENTAL AND CLEANING SERVICES
THIS CONTRACT, made and concluded this
of Poway, hereinafter referred to as "City"
Aramark Uniform & Career Apparel, LLC, a I
referred to as "Contractor."
19th day of February, 2014, between the City
nd Aramark Uniform Services, a division of
Delaware limited liability company, hereinafter
ARTICLE I. That for and in consideration of payments and agreements hereinafter
mentioned, to be made and performed by the City, and under the conditions expressed in
the bonds attached hereto, if any, Contractor agrees with City at Contractor's cost and
expense, to do all the work and furnish all the materials except such as are mentioned in
the Specifications (attached hereto, at Section 3) necessary to construct and complete in
good, workmanlike and substantial manner, all to the satisfaction of the City of Poway, in
accordance with the Special Provisions for this project as set forth herein.
ARTICLE II. Said Contractor agrees to receive and accept as full compensation for
furnishing all materials and doing all the work contemplated and embraced in the Contract
an amount equal to the sum of the totals for the items of work. The total for each item of
work shall be calculated by determining the actual quantity of each item of work and
multiplying that actual quantity by the unit price proposal by the Contractor for that item of
work. Contractor further agrees to be responsible and hold City harmless from all loss or
damage arising out of the nature of work aforesaid, or from the acts of the elements, or from
any unforeseen difficulties or obstructions which may arise or be encountered in the
prosecution of the work until its acceptance by City. Contractor agrees to be responsible
and hold City harmless from all risks of every description and under the control of
Contractor pursuant to the terms of the Contract, and connected with Contractor's
performance of this Contract. The Contractor is responsible for all expenses incurred by or
in consequence of the suspension or discontinuance of work, and /or faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and
Specifications and requirements of the City.
ARTICLE III. The City hereby agrees and promises the Contractor to employ, and does
hereby employ, said Contractor to provide the materials and to do the work according to the
terms and conditions herein contained and referred to, for the prices stated, and hereby
Contracts to pay the same at the time, in the manner, and upon the conditions above set
forth. Said parties for themselves, to their heirs, executors, administrators, successors and
assigns, do hereby agree to full performance of the Covenants herein contained.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should
there be any conflict between the terms of this instrument and the bid or proposal of said
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of proposal conflicting herewith.
ARTICLE V. Contractor, shall defend and otherwise hold City harmless from any and all
claims, complaints, causes of action, of any nature whatsoever, arising from Contractors
performance of the Contract. In performance of this Provision, Contractor shall name City
3 of 6 ATTACHMENT A February 18" 2014 Item # /,
as additional insured on a policy of general liability as required per Section II, item 20. The
Covenant contained herein applies to all sums paid as a result of the above claims,
including court costs and reasonable attorney fees whether or not the matter results in
judgment.
ARTICLE VI. Pursuant to Public Contract Code Section 22300, provisions for substitution of
securities for performance retentions will be allowed.
ARTICLE VII. EACH AND EVERY COVENANT, CONDITION AND PROMISE contained in
the Specifications, General Provisions and Special Provisions for said project are herein
incorporated by reference as if fully set forth herein and constitute a material part of the
consideration to the City in entering into this Contract with Contractor.
(All Items in the Contract will be the same as in the Proposal.)
IN WITNESS WHEREOF, the parties to those present have hereunto set their names in the
year and date first above written.
Contractor:
Signature
Title:
Signature
Title:
Interim City Manager of the City of Poway:
ATTEST:
City Clerk:
APPROVED AS TO FORM:
City Attorney:
4 of 6 February 18, 2014 Item # I• q
PROPOSAL TABLE 1 COST SCHEDULE*
ITEM DESCRIPTION
ESTIMATED
QUANITITY
RENTAL
PRICE EACH
LAUNDERING
CHANGING
SUBTOTAL
REPLACEMENT
VALUE EACH
PER WEEK
PRICE EACH
Short Sleeve D/C
180
Shirt
$ 0.095
$0.00
$ 17.10
$12.00
Long Sleeve D/C
110
Shirt
$ 0.095
$0.00
$ 10.45
$ -12.00
Polo Shirts
5
$ -0.20
$0.00
$ 1.00
1,$16.00
Dacron /Cotton
150
Pant
$ 0.12
$0.00
$ 18.00
$ 2.2.00
Dacron /Cotton
60
Snort
$ 0.12
$0.00
$ 7.20
$,22.00
Cotton,Pant
150
$ 0.12
$0.00
$ 18.00
$2.2.00
Silpervisor Dacron
Pant
5o
$ 0.12
$0.00
$ 6.00
$ 22.00
Cotton Coveralls
5
$ 0.26
$0.00
$' 1.30
$18.00
FlarnO Resistant
15
Coveralls
.$ 0.68
$.0.00
$ 10.20.
`$.95.00 _
Shop Towel
350
$.0.03
$0.00
$ 10:50,
.'$:0.35
;Turk Towel
75
$ 0.05
$0.00
- $3.75
?$:0.85
Rou Towel
3
.$0.72
$0.00
$.2.16
3.`X'4' Floor-Mat'
Standard,'Nylvn
4'1
.withRubber Back
:$ 0.92
$0.00
$ 37.72
;$:45::00
A X,6,FloorMat
Standard with
35
RutiberBack
$ 1.29
$0.00
$: 45.15
= $?80:00.
3 X'1 0' Floor Mat
Standard with
3
Rubber Back
$ 1.57
$0.00
$,4.71
,$100.00
Rubber'Scroper
Mat Outdoor Mat)
3
$ 1.80
0.00
$. 5.40
65.00
$
Large Dust Mop
60"
6
$ 0.55
$0.00
$, _ 3.30
.$8.00
Steady. Step
Each
$ 1.30
$0.00
$ 1.30
$168.00
Coffee Mat
Each
$ 1.19
$0.00
$ 1.19
$ 81.00
Scraper Mat
Each
$1.80
$0.00
$ 1.80
$ 65.00
Bar Mat
Each
$ 1.80
$0.00
$ 1.80
$ 65.00
TOTAL Each
Column
n/a
$ 19 6R �
$0.00
$ 208.03
$ 937.20
Column total corrected $14.83
19
5 of 6 February 18, 2014 Item # /• y
'Uniform and floor mat pricing shall be based on one week's delivery. Forexamplef each full -time
employee receives I t sets of uniforms. Five sets will be delivered each week. Therefore, the
pricing shall bre based-on the five sets delivered per week.
'Laundering charges are based on the number of uniforms employees turn in. The extended
subtotal does not include the extended charges for laundering the uniforms. This total can and
Will fluctuate based on the amount of garments turned in.
Proposing Contractors Signature: date:
01/10/2014
ProposingContractor'sTitle: District Man afe r
Requests for additional information, notice of award and Contracts vAll be addressed to
proposing. Contractor -with the provided inforsniation below. Please note all Contaacf
documents wi01 be handled through the email address-listed here.
Aramark Uniform Services, a division of Aramark Uniform
Businesm NamelProposing Contractor Please Print: &Career Apparel, LLC
Authorized Agent or Officer: Steven Augustine
Title: District Manager
Address: 115 N 1st St, Burbank, CA 91502
.°ierYice Address: 5665 Eastgate Drive, San Diego, Ca 92121
Telephone No. 858.550.5224 Fax-No.. 858.550.1140
ERtal6:. Steven :Augustine @Uniform.Aramark.Com
If you have a- current ;City of Povray Busines certifidafi§ please supply. theifglloW_wn_ .
information:
Ceitificate No.:
Expiration date:
[Remainder of Page Left Blank Intentionally]
20
6 of 6 February 18, 2014 Item #