Item 1.5 - Award of Contract As-Needed Painting Svs RFP 14-006G`�•t OF POIy 91
City ®f Poway
THE COv COUNCIL AGENDA REPORT'
Cary IN
APPROVED
APPROVED AS AMENDED O
(SEE MINUTES)
DENIED O
REMOVED O
CONTINUED
RESOLUTION NO.
DATE: February 18, 2014
TO: Honorable Mayor and Members of the City Council
FROM: Tina M. White, Interim City Manager
INITIATED BY: Leah Browder, Director of Public Works
Pat Ryan, Public Works Operations Manager
SUBJECT: Award of Contract for As- Needed Painting Services, RFP 14-
006
Summary:
A notice inviting proposals for as- needed painting services was duly advertised on
December 26, 2013 and January 2, 2014. Three proposals were received and opened
on January 14, 2014. Terry Shaw Painting was selected as the vendor best meeting the
evaluation criteria. The first term of the contract is one (1) year and four and one -half
(4 -1/2) months beginning February-19, 2014 through June 30, 2015. The Contract may
be extended through a total of three separate one -year extensions. The maximum
length of the Contract would be up to five years.
Recommended Action:
It is recommended that the City Council award the Contract for As- Needed Painting
Services, RFP 14 -006, to Terry Shaw Painting, and authorize the Interim City Manager
to execute the necessary documents.
Background:
This Contract is intended to provide such work as painting and cleanup of exterior and
interior surfaces at various City facilities and properties on an as- needed basis. The
City has 75 separate buildings ranging in size from 100 to 57,000 square feet. Projects
will not exceed a dollar value of $5,000 per project. Assigned work could include
surfaces where lead has been found. Any single project that is estimated to exceed
$5,000 will be bid separately and not considered to be covered by this contract.
The work to be done consists of furnishing all paints, labor, tools, equipment, scaffolding
and all other necessary equipment and supplies to perform a complete and thorough job
of painting or repainting the designated interior and exterior surfaces for each project
facility.
Findings:
Three proposals were received an(
Terry Shaw Painting best meets
proposals included qualifications
of 7
I opened on January 14, 2014. Staff determined that
the City's requirements. Evaluation criteria for the
and experience of assigned staff; degree of
February 18, 2014 Item # %, S
Award of Contract for As- Needed Painting Services, RFP 14 -006
February 18, 2014
Page 2
completeness of response to the specific requirements of the solicitation; experience
and history of the firm in the disciplines covered by the solicitation, availability of
personnel, equipment and all other items necessary for the performance of the work;
cost of services to be provided; and other evaluation criteria described or included by
reference in the solicitation.
The length of the initial Contract is one (1) year and four and one -half (4 -1/2) months
beginning February 19, 2014 through June 30, 2015. The Contract may be extended
subject to Council appropriation of funds in one -year increments for a total of three
separate one -year extensions. The maximum length of the Contract could be up to five
years.
Fiscal Impact:
Sufficient funds for award of this Contract have been appropriated in the FY 2013 -14
budget and are to be included in the proposed appropriations for FY 2014 -15, within the
Facilities Maintenance budget (0419- 4120).
Environmental Review:
This action is not subject to CEQA review.
Public Notification:
A copy of this report has been sent to Terry Shaw Painting.
Attachment:
A. Contract and Proposal Tables. (The entire contract and RFP are on file with the
Office of the City Clerk.)
2 of 7 February 18, 2014 Item # /• S
CONTRACT
AS- NEEDED PAINTING SERVICES
THIS CONTRACT, made and concluded this 19th day of February, 2014, between the City
of Poway, hereinafter referred to as "City" and Terry Shaw Painting, hereinafter referred to
as "Contractor."
ARTICLE I. That for and in consideration of payments and agreements hereinafter
mentioned, to be made and performed by the City, and under the conditions expressed in
the bonds attached hereto, if any, Contractor agrees with City at Contractor's cost and
expense, to do all the work and furnish all the materials except such as are mentioned in
the Specifications (attached hereto, at Section 3) necessary to construct and complete in
good, workmanlike and substantial manner, all to the satisfaction of the City of Poway, in
accordance with the Special Provisions for this project as set forth herein.
ARTICLE II. Said Contractor agrees to receive and accept as full compensation for
furnishing all materials and doing all the work contemplated and embraced in the Contract
an amount equal to the sum of the totals for the items of work. The total for each item of
work shall be calculated by determining the actual quantity of each item of work and
multiplying that actual quantity by the unit price proposal by the Contractor for that item of
work. Contractor further agrees to be responsible and hold City harmless from all loss or
damage arising out of the nature of work aforesaid, or from the acts of the elements, or from
any unforeseen difficulties or obstructions which may arise or be encountered in the
prosecution of the work until its acceptance by City. Contractor agrees to be responsible
and hold City harmless from all risks of every description and under the control of
Contractor pursuant to the terms of the Contract, and connected with Contractor's
performance of this Contract. The Contractor is responsible for all expenses incurred by or
in consequence of the suspension or discontinuance of work, and /or faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and
Specifications and requirements of the City.
ARTICLE III. The City hereby agrees and promises the Contractor to employ, and does
hereby employ, said Contractor to provide the materials and to do the work according to the
terms and conditions herein contained and referred to, for the prices stated, and hereby
Contracts to pay the same at the time, in the manner, and upon the conditions above set
forth. Said parties for themselves, to their heirs, executors, administrators, successors and
assigns, do hereby agree to full performance of the Covenants herein contained.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should
there be any conflict between the terms of this instrument and the bid or proposal of said
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of proposal conflicting herewith.
ARTICLE V. Contractor shall defend and otherwise hold City harmless from any and all
claims, complaints, causes of action, of any nature whatsoever, arising from Contractors
performance of the Contract. In performance of this Provision, Contractor shall name City
as additional insured on a policy of general liability as required per Section II, item 20. The
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Covenant contained herein applies to all sums paid as a result of the above claims,
including court costs and. reasonable attorney fees whether or not the matter results in
judgment.
ARTICLE VI. Pursuant to Public Contract Code Section 22300, provisions for substitution'of
securities for performance retentions will be allowed.
ARTICLE VII. EACH AND EVERY COVENANT, CONDITION AND PROMISE contained in
the Specifications, General Provisions and Special Provisions for said project are herein
incorporated by reference as if fully set forth herein and constitute a material part of the
consideration to the City in entering into this Contract with Contractor.
(All Items in the Contract will be the same as in the Proposal.)
IN WITNESS WHEREOF, the parties to those present have hereunto set their names in the
year and date first above written.
Contractor:
Signature
Title:
Signature
Title:
Interim City Manager of the City of Poway:
ATTEST:
City Clerk:
APPROVED AS TO FORM:
City Attorney:
4 of 7 February 18, 2014 Item # /- S
PROPOSAL TABLE HOURLY RATES
NOTE: INCLUDES OVERHEAD
Regular Service Hourly Base Rates
Mon -Fri
Overtime Hours, Weekend
7:00am- 5:00pm
and Holidays
One Painter, One Vehicle
$40.00
$ 50.00
One Painter
$ 40.00
$ 50.00
Premium Hourly Rates
Amount to be added to Hourly Base
Rates for Work Identified as Having
$ 5.00
$ 5.00
Lead
Regular Work Hours: One (1) Painter and One (1) Vehicle:
TOTAL AMOUNT IN WORDS:
FORTY DOLLARS and ZERO CENTS
Overtime Hours, Weekends and Holidays: One (1) Painter and One (1) Vehicle:
TOTAL AMOUNT IN WORDS:
FIFTY DOLLARS and ZERO CENTS
Regular Work Hours: One (1) Painter:
TOTAL AMOUNT IN WORDS:
FORTY DOLLARS and
Overtime Hours, Weekends and Holidays: One (1) Painter:
TOTAL AMOUNT IN WORDS:
FIFTY DOLLARS and
Premium Hourly Rate: Mon -Fri 7:00am to 5:00pm
TOTAL AMOUNT IN WORDS::
FORTY - FIVE DOLLARS and
Premium Hourly Rate: Overtime Hours, Weekend and Holidays:
TOTAL AMOUNT IN WORDS::
FIFTY -FIVE DOLLARS and
ZERO
ZERO
ZERO
ZERO
CENTS
CENTS
CENTS
CENTS
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5 of 7 February 18, 2014 Item # 1. S
PROPOSAL TABLE HOURLY RATES FOR PREVAILING WAGES
(Formork valued over $1,000 per occurrence)
NOTE: INCLUDES OVERHEAD
Regular Service Hourly Base Rates
Mon -Fri
Overtime Hours, Weekend
7:00am- 5:00pm
and Holidays
One Painter, One Vehicle
$ 60.05
$ 72.27
One Painter
$ 60.05
$ 72.27
Premium Hourly Rates
Amount to be added to Hourly Base
TOTAL AMOUNT IN WORDS:
Rates for Work Identified as Having
$ 5.00
$ 5.00
Lead
TOTAL AMOUNT IN WORDS:
Regular Work Hours: One (1) Painter and One (1) Vehicle:
TOTAL AMOUNT IN WORDS:
SIXTY DOLLARS and FIVE
CENTS
Overtime Hours, Weekends and Holidays: One (1) Painter and One (1) Vehicle:
TOTAL AMOUNT IN WORDS:
SEVENTY -TWO DOLLARS and TWENTY -SEVEN
CENTS
Regular Work Hours: One (1) Painter:
TOTAL AMOUNT IN WORDS:
SIXTY DOLLARS and FIVE
CENTS
Overtime Hours, Weekends and Holidays: One (1) Painter:
TOTAL AMOUNT IN WORDS:
SEVENTY -TWO DOLLARS and TWENTY -SEVEN
CENTS
Premium Hourly Rate: Mon -Fri 7:00am to 5:00pm
TOTAL AMOUNT IN WORDS::
SIXTY -FIVE DOLLARS and FIVE
CENTS
Premium Hourly Rate: Overtime Hours, Weekend and Holidays:
TOTAL AMOUNT IN WORDS::
SEVENTY -SEVEN DOLLARS and TWENTY -SEVEN
CENTS
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Proposing Contractor's
Signature: `% Date: 1/13/2014
Proposing Contractor's Title: SOLE OWNER
Requests for additional information, notice of award and Contracts will be addressed to
proposing Contractor with the provided information below. Please note all Contract
documents will be handled through the email address listed here.
Business Name /Proposing Contractor Please Print: TERRY SHAW PAINTING
Authorized Agent or Officer: TERRY SHAW
Title: SOLE OWNER
Address: 8429 SAN CARLOS DR, SAN DIEGO, CA 92119
Service Address: 8429 SAN CARLOS DR, SAN DIEGO, CA 92119
Telephone No. (619) 461 - 3123 Fax No. (619) 461 - 3123
Email: terrypshaw @gmail.com
Business License No. 467150 Issuing City /County: SAN DIEGO/SAN DIEGO
Expiration Date: 12/31/2014
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