Item 21 - 3rd Ammnd. of Contract Agreement with Comprehensive Housing Svs
AGENDA REPORT SUMMARY
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Honorable Mayor and Members of the City Council IN .".. c<:!
Honorable Chairman and Members of the Redevelopment Agency
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James L. Bowersox, City Manager/Executive Director ~
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Warren H. Shafer, Director of Redevelopment Service~
David Narevsky, Redevelopment Manager DN
Kris Gridley, Redevelopment Coordinator rer
FROM:
INITIATED BY:
DATE:
October 15, 1996
SUBJECT:
Third Amendment of the Contract Agreement with Comprehensive Housing
Services, Inc.
ABSTRACT
This action will amend the contract agreement between the Redevelopment Agency and
Comprehensive Housing Services, Inc, (CHS). CHS is the consulting firm that administers
the Agency's Affordable Housing Rehabilitation Program. This report recommends an
amendment to increase the maximum contract amount from $185,000 to $192,000.
ENVIRONMENTAL REVIEW
The proposed contract amendment is not subject to environmental review.
FISCAL IMPACT
No immediate fiscal impact will result from approval of the contract amendment, as funding
previously appropriated for the Affordable Housing Rehabilitation Program will be adequate
to cover the cost of the increase. A budget adjustment will be processed to transfer $7,000
from Account Number 471-5962-6408 (Housing Revitalization) to Account Number 471-
5962-1799 (Housing Revitalization-Professional Fees).
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None
RECOMMENDATION
It is recommended that the City Council/Redevelopment Agency approve the attached Third
Amendment to the Agreement with Comprehensive Housing Services, Inc. which increases
the maximum contract amount from $185,000 to $192,000.
ACTION
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-- AGENDA REPORT
CITY OF POW A Y
ThIS report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the
City Council unless members of the Council. staff or public request it to be removed from the Consent Calendar and
discussed separately. If you wish to have this report pulled for discussion. please fill out a slip indicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO:
Honorable Mayor and Members of the City Council
Honorable Chairman and Members of the Redevelopment
Agency
FROM:
James L. Bowersox, City Manager/Executive Director
Warren H. Shafer, Director of Redevelopment Servic~~':
David Narevsky, Redevelopment Manager 'bN
Kris Gridley, Redevelopment Coordinator V
INITIATED BY:
DATE:
October 15, 1996
SUBJECT:
Third Amendment to Contract Agreement with Comprehensive
Housing Services, Inc. to Increase the Maximum Contract
Amount
ABSTRACT
On December 14, 1993 the City Council/Redevelopment Agency approved an
agreement with Comprehensive Housing Services, Inc. for administration of the
Affordable Housing Rehabilitation Program. The agreement has been amended
twice, increasing both the term and maximum contract amount. This report
recommends a third amendment to increase the contract amount from $185,000
to a maximum total of $192,000. The amendment is needed to provide funding
for processing the last of the Affordable Housing Rehabilitation applications and for
continued monitoring of existing Housing Rehabilitation projects and loans.
BACKGROUND
After approximately 2 years and eight months of operation, the Affordable Housing
Rehabilitation Program has funded 142 loans and 138 projects have been
completed. Of the 1.5 million allocated to this Program in 1993 there is a
balance of $48,000 remaining to fund loans and provide for administration and
inspection. At the time the Program was funded, it was estimated that the
Program would assist approximately 125 low- and moderate-income households
over a three-year period. Staff estimates that the remaining funding will be
adequate to provide for three additional loans over the next two to three months,
ACTION:
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OCT 15 1996 ITEM 21
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Agenda Report
October 15, 1996
Page 2
resulting in a overall total of 145 loans, exceeding our original estimate for this
Program.
FINDINGS
The Program is now in a .winding down" mode and staff is working to determine
how much of the remaining funding should be set aside to fund administrative
costs. Given that we expect to process three additional loans and that there are
four ongoing construction projects to monitor, CHS is expected to continue with
on-site administration of this Program for the next 4 to 5 months. In addition, we
will need their assistance to provide periodic monitoring for existing rehabilitation
loans after the Program has closed down.
It is recommended that the existing contract maximum be increased from
$185,000 to $192,000 in order to provide adequate funding for continued
administration of the Program.
ENVIRONMENTAL REVIEW
The proposed contract amendment is administrative in nature and is not subject to
environmental review.
FISCAL IMPACT
No immediate fiscal impact will result from approval of the contract amendment, as
funding previously appropriated for the Affordable Housing Rehabilitation Program
will be adequate to cover the cost of the increase. A budget adjustment will be
processed to transfer $7,000 from Account Number 471-5962-6408 (Housing
Revitalization) to Account Number 471-5962-1799 (Housing Revitalization-
Professional Fees).
PUBLIC NOTIFICATION AND CORRESPONDENCE
None
RECOMMENDATION
It is recommended that the City Council/Redevelopment Agency approve the
attached Amendment to the Agreement with Comprehensive Housing Services,
Inc. which increases the maximum contract amount from $185,000 to $192,000.
ATTACHMENT
1. Third Amendment of Agreement for Consultant Services
OCT 15 1996 ITEM 21
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THIRD AMENDMENT OF AGREEMENT FOR CONSULTANT SERVICES
THIS AMENDMENT is made and entered into this 15th day of October, 1996 by
and between the Poway Redevelopment Agency, a public entity, ("AGENCY") and
Comprehensive Housing Services, Inc. ("CONSULTANT").
The parties hereto mutually agree that the Agreement between the parties made
and entered into on the 14th day of December, 1993, and amended on August 23,
1994, and on February 7, 1995, is hereby amended as follows:
The first sentence of Paragraph B. on Page 8 of the Agreement shall be deleted
and replaced with the following:
B. ComDensation and Reimbursement.
Agency shall pay Consultant a fee not to exceed a total of $192,000 as
compensation for consulting services.
All other terms of the Agreement shall remain in effect.
POWAY REDEVELOPMENT AGENCY
By:
James L. Bowersox
Executive Director
COMPREHENSIVE HOUSING SERVICES,
INC.
By:
Gayle Bloomingdale
President
APPROVED AS TO FORM:
ATTEST:
Steven M. Eckis, Agency
Legal Counsel
Marjorie K. Wahlsten,
Secretary to the Agency
Attachment 1
OCT 15 1996 ITEM 21
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