Item 33 - Award of Bid for Glen Pak Paving Project
AGEND~EPORTSUM~Y -
TO: Honorable Mayor and Members of the City Council
- Honorable Chairman and Members of the
Redevelopment Agency
FROM: James L. Bowersox, City Man~
Executive Director
'of"
INITIATED BY: John D. Fitch, Assistant City ManagerL(,lt I
Mark S. Weston, Director of Engineering Service~~
Kipp R. Hefner, Associate Civil Engineer ~
DATE: August 1, 1995
SUBJEcr: Award of Bid for Glen Oak Paving Project (#5279)
ABSTRAcr:
This proposal would award the Glen Oak Paving Project (#5279) to Asphalt, Inc. in the
amount of $43,120.00, and accept the bid withdrawal of Southpaw Construction. The
contract time for the project is 20 working days.
FISCAL IMPAcr
- There are sufficient funds to complete the project.
ENVIRONMENTAL REVIEW
This project is exempt under Section 15301 of the CEQA.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A copy of this report was mailed to Southpaw Construction.
RECOMMENDATION
It is recommended that the Redevelopment Agency accept the bid withdrawal of Southpaw
Construction and award the Glen Oak Paving Project (#5279) contract to Asphalt, Inc. in
the amount of $43,120.00.
ACTION
--
AUG 1 1995 ITEM 33
1 of 4
AGENDA REPORT
CITY OF POW A Y
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the
City Council unless members of the Council. staff or public request it to be removed from the Consent Calendar and
discussed separate(~'. If you wish to have this report. pulled for discussion, please fill out a slip mdicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO: Honorable Mayor and Members of the City Council
Honorable Chairman and Members of the Redevelopment Agency
FROM: James L. Bowersox, City Manager/Executive Dire~
INITIATED BY: John D. Fitch, Assistant City Manager~l:r I
Mark S. Weston, Director of Engineeri g s~vice~~
Kipp R. Hefner, Associate Civil Engineer \C
DATE: August 1, 1995
SUBJECf: Award of Bid for The Glen Oak Paving Project (#5279)
BACKGROUND
On July 11, 1995 bids were opened for the Glen Oak Paving Project. The
Engineer's Estimate was $35,000 to $45,000. The contract time for this
project is 20 working days.
FINDINGS
The following three (3) bids were received:
Company Bid Amount
1. Southpaw Construction $33,076.00
2. Asphalt Inc. $43,120.00
3. Superior Ready Mix $46,811.00
The apparent low bidder, Southpaw Construction, sent a letter (Exhibit A) to
the City on July 14, 1995 requesting that they be formally withdrawn from the
bidding process and be relieved of their bid on the grounds that their clerk
made an inadvertent error in the 8id Schedule. Their bid was lower than they
intended due to this clerical error. Since it was an inadvertent clerical
error, the City should accept Southpaw Construction's withdrawal request and
release their Bid Bond. The second low bidder is Asphalt, Inc.
ACTION:
2 of 4 AUG 1 1995 rrEU 33 I
- -
- Agenda Report - Award of Bid for the Glen Oak Paving Project (#5279)
August 1, 1995
Page 2
ENVIRONMENTAL REVIEW
This project is exempt under Section 15301 of the CEQA.
FISCAL IMPACl'
There are sufficient funds available for the completion of the project.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A copy of this report was mailed to Southpaw Construction.
RECOMMENDATION
It is recommended that the Redevelopment Agency accept the bid withdrawal of
Southpaw Construction and award the Glen Oak Paving contract to Asphalt, Inc.
in the amount of $43,120.00.
- EXHIBIT A Letter of withdrawal from Southpaw Construction.
--
AUG 1 1995 ITEM 33
3 of 4
SOUTHPA W CONSTRUCTION, INC.
Lie # A"B-HAZ 688915
DEB-S W.B.E. CERT. #CT-024721
07-14-95
VIA FAX & U.S. MAIL
CITY OF POWAY
13325 CIVIC CENTER DRIVE
POWAY, CALIF. 92064
ATTN: MR. KIPP HEFNER, PROJECT ENGINEER
RE: GLEN OAK PAVING PROJECT
BID NO. 019-94-95
SUBJ: REQUEST FOR WITHDRAWAL OF OUR BID PROPOSAL
DUE TO A CLERICAL ERROR
GENTLEMEN,
THIS IS TO INFORM YOU THAT A CLERICAL ERROR WAS MADE IN OUR BID
PROPOSAL WHILE COMPILING THE VARIOUS WORK SHEETS .INVOLVED IN THE LUMP
SUM UNIT PRICE FOR THE BASE BID ITEM ~2 - CLEARING AND GRUBBING. AS A
RESULT OF THIS ERROR, SOUTHPAW'S BID WAS SUBSTANTIALLY LOWER THAN IT
WAS INTENDED TO BE.
A COMPLETE SUMMARY OF THE EVENTS INVOLVED IN THE CLERICAL ERROR
WILL FOLLOW THIS NOTICE INCLUDING ALL 8ACKUP,DOCUMENTATION,
SINCERELY,
:Z;;AW;N~ION' INC.
K. L. GIBBS
PRESIDENT
\
AUGl 1995 ITEM 3:;
EXHIBIT A "{i~ ..
'. fI/IN' .
'". :~, . . ~ . . -, ','~, -. , ~
.-', , .". . ' . , . -, .
4 of 4 . ~~~.. -' '_u '~:-.. ~ .~-:. "._'_ ,:'.::.".___~:.., :'.~' "'., ~'..
".GEN!;BAL ENGINEERINC3COMPANY...:.. :.. ',_
~~;:" ......,~~. ....'O~.,~ A',!::, ~"''''I'''\..r''''',,'''''''' ,..... ..._........ ,_ . _ _ .. -