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Item 10.2 - Evaluation of Community Contribution Request from Orange Crush Baseball Club � - QiSTR1BUTE ^Y��~� n � AGENDA REPORT ' ^ '�� G�� F �''9 Y CITY OF POWAY �F + .. �w SQY C�'IN TME COV� T0: Aonorable Mayor and Members of the City Council FROM: James L. Bowersox, City Manag� � INITIATED BY: John D. Fitch, Assistant City Manager�� Janis Acosta, Management Analys� DATE: July 21, 1992 SUBJECT: Evaluation of a Community Contribution Request from the Orange Crush Baseball Club AHSTRACT In response to the Orange Crush Baseball Club's request that the City consider donating funds to assist the 16 member baseball club in attending the Continental Amateur Baseball Congress 1992 World Series for fourteen year old boys in Dublin, Ohio, it is being recommended that the City Council donate $500 to the Orange Crush Baseball Club. BACRGROLJND On July 14, 1992 , the Business Manager of the Orange Crush Baseball Club, Dick Lyles, contacted the City to request that the City consider donating funds to help the Poway baseball club afford a trip to the Continental Amateur Baseball Congress 1992 World Series in Dublin, Ohio. The Orange Crush Baseball Club won the 1991 CABA World Series in Nebraska and have recently become the 1992 California State Champions. FZNDINGS As provided in Attachment A, the twelve day CABA 1992 World Series is scheduled to begin August 7, 1992. Mr. Lyles has estimated that it will cost the 16 member club $750 per person (airfare $300; lodging $200; meals $200; and ground transportation $50) . Since the club members have been raising money throughout the regular session to afford uniforms, equipment, league registration fees, umpires, and insurance, it is the goal of the baseball club to raise $8, 000 through sponsorships. The club is requesting that local organizations donate $500. —� ACTION: � lof6 JUL 21 1992 1TEM 10.� Agenda Report Community Contribution Request July 21, 1992 Page 2 Based upon the City's Community Contribution Policy for Educational and Non Profit Programs which is provided in Attachment B, the Orange Crush Baseball Club is eligible to receive funding from the City of Poway. Since the Orange Crush Baseball Club is non profit oriented and involves Poway residents, the Club's proposal meets the City's contribution criteria. FISCAL IMPACT As part of the budget process for Fiscal Year 1991-92 , $5, 000 was appropriated from the General Fund for community contributions. As of July 1, 1992 , no funds have been expended for community contributions. PUBLIC NOTIFICATION AND CORRESPONDENCE In addition to the standard distribution, Dick Lyles of the Orange Crush Baseball Club has been informed of this agenda item. Mr. Lyles' letter to the City dated July 14, 1992 is provided in Attachment A. RECOMMENDATION It is recommended that the City Council donate $500 to the Orange Crush Baseball Club to assist the Baseball Club in attending the Continental Amateur Baseball Congress 1992 World Series in Dublin, Ohio. Attachments: A. Letter from Dick Lyles Dated July 14, 1992 B. Community Contribution Policy for Educational and Non Profit Programs 2 of 6 JUL 21 �992 ITEly 10.a. ' Jit�\�Ir'� r;tJ�r! 3�\�s'3��l.� CI_J� July 14, 1992 John Fitch Aseietant City Manager City of Poway P.O. Box 789 Poway, CA 92074 Dear John: Here is the information you requeeted regarding the Orange Crush Baeeball team, who will represent Poway in the Continental Amateur Baseball Aesociation's 1992 World Seriae for fourteen year olda. Because the World Series commencee on Auguet 7th, we're under tremendous pressure to raise money Yor travel expeneee as soon ae possible. If we're not eucceseful, it's likely that at leaet one oY the Poway boys might not be able to make the trip. Thank you very much for your help and thoughtYul consideration in thie matter. ` Warmest regarda, t � ��1 �� Dick Lyles Enclosure I ..� .� _ f f • �f � • i � • . �. 3 of 6 UU�iI AAJUTI'f�IPI �tJ�9 • rJYY�Y. � 9�Oh-1 • Ib791 7-13-3�17' JUL 21 i992 ITEM 10.�- �_____ ATTAf,HMFNT A • o�t��ric� c�t��r� �a��j�� CALL FOR SPONSORS — 1992 The Orange Crueh Baseball Club o4 Powaq, CA, ie actively soliciting sponeore in order to help deYray the coate oP participating in the Continental Amateur Baseball Congreee (CABA) 1992 World Series for Pourteen year .olde. During Fourth of July weak-end, the team competed against 9 other teams representing other regions oY California to emerge ae the 1992 CaliYornia State Champione. Last year the team won the thirtaen yearrold CABA World Series in Nebraeka. Thie year's World Series is in Dublin, OH. The coet for each boy to attend the twelve day event ie approximately 5950, including airfare ($300), lodging ($200), meals ($200), and ground tranaportation coata ($50). During the regular seaeon the boys already worked hard to raiee money to pay Yor uniforme, league registration feea, umpires, equipment, and ineurance. A number of the boye come from low income householde and cannot afford the coat of the tournement. Because oP the short time frame between the etate tournament and the World Series, there aren't a lot of fund raieing optione. The Crueh ie actively soliciting donationa to help defray the coet so that all 16 membera of the team can participate in what may be the experience of a liPetime. It is an experience that each member oY the team hae worked hard to achieve. Our goal Por sponeorships ie to raise ;8,OOQ. Accordingly, we are asking a number oP organizations in the area to donate 5500. If it's not posaible for you to achieve this level of giving, naturally we'll underetand. Be aesured that the boye will be tremendously gratelulfor whatever level of support you can contribute. Please make your checks payable to CRUSH BASEBALL, and mail them as soon se poesible to: Crueh Baseball 15606 Quail Mountain Road Poway, CA 92064 Or phone Dick Lylea (bueineas manager) at (619) 7487-8517 and he'll arrange for eomeone to pick up your donation. TFIANKS FOR YOUR CONSIDERATION AND SIJPPORT! ��,�n� C1!lall rAOUTIT�IPI �tOaD � ?��`Na7. �.A 93U64 • (b'!ql 7lt3-��17 4 of 6 �uL z i �ssz rrEM z o.a COMMONITY CONTRIBOTIONS POLICY FOR EDIICATIONAL AND NON PROFIT PROGRAMS I. PIIRPOSE The purpose of this policy is to establish a formal procedure for allocating funds to community groups requesting contributions from the City of Poway for educational or non profit programs. II. ELIGIBILITY City contributions shall be considered for one-time educational or non profit programs which benefit and involve Poway residents. Reoccurring educational or non profit programs shall not be eligible to receive fundinq. All funding requests must meet one of the following criteria. A. School activity or educational program for school groups. B. Printing of non profit or educational materials to be distributed to Poway residents. C. Non profit community oriented programs or events. III. PROCEDURE A. Annually, the City Council shall appropriate Community Contribution funds for educational and non profit programs in an amount to be determined through the budget process. B. Funding requests for educational or non profit programs shall be presented to the City Council in writing. Funding requests may be presented to the City Council throughout each fiscal year. C. Within a thirty day (30) period, staff shall prepare an evaluation of each funding request presented to the City Council. D. The City Council shall review funding requests on a case-by-case basis and determine the amount granted for those requests based upon funds remaining for Community Contributions. Community Contributions shall be available until all Community Contribution funds have been allocated. 5 of 6 JUL 21 1992 �M l�,d. ATTACHMENT B II2. PROCEDURE (Contfnuedl E. Community Contributions may be allocated by the City Council in the form of a donation or loan. Loans must be either repaid in full to the City within a specified period of time or repaid through a specified amount of community service hours. F. Payment for approved contributions shall be based upon the timing of the educational or non profit program expenditures. 6 of 6 JUL 21 1992 rc� ]O.a.,