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Item 1.3 - Approval of Meeting MinutesOF POW 9J r a yF C�"nfNo THE eCO J� DATE: TO: FROM: INITIATED BY: SUBJECT: Summary: City of Poway COUNCIL DA REPORT R April 1, 2014 APPROVED APPROVED AS AMENDED ❑ (SEE MINUTES) DENIED ❑ REMOVED ❑ CONTINUED Resolution No. Honorable Mayor and Members of the City Council Tina M. White, Interim City ManageryK� Sheila R. Cobian, City Clerk Approval of Minutes The Minutes of the March 15 and 16, 2014, Special Meetings of the Poway City Council and the March 18, 2014, Regular Meeting of the Poway City Council are attached for approval. The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the Minutes of the March 15 and 16, 2014, Special Meetings of the Poway City Council and the March 18, 2014, Regular Meeting of the Poway City Council as submitted. Fiscal Impact: None. Environmental Review: Environmental review is not required according to CEQA guidelines. Public Notification: None. Attachments: A. B. C. March 15, 2014, Special Meeting Minutes March 16, 2014, Special Meeting Minutes March 18, 2014, Regular Meeting Minutes 1 of 9 April 1, 2014, Item #1.3 NOTE:These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL SPECIAL MEETING MINUTES March 15, 2014 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Hosing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment%Agency) CALL TO ORDER ///////12 Mayor Higginson called the Regular Meeting to order 08130 ROLL CALL Cunningham, Vaus, Mullin, Grosch, Higginson//// STAFF MEMBERS PRESENT // Tina White, Interim City Manager. COMMENT ON AGENDMTEM /// None. Council adjourned into Closed Session,at%8:32aa4m. % , CLOSED SESSION /// PUBLIC EMPLOYMENT— GOVERNMENT DE SECTION 54957(b) and 54957.6 Title: City Manager///// j�j/%///0�� j �j CONFERENCE WITM� LABOI!�NEGOTIATORS ////, Agency7designated representatiu s Tina White, Interim City Manager; Teri Black- Brann,4,Consultant Unrepresent Employee ity Manager ADJOURNMEN Tt, % City Council came out of Closed Session at 4:37 p.m. Mayor Higginson stated he would ask the City Attorney to report on the Closed Session matters during the Regular City Council Meeting at 7:00 p.m. on April 1, 2014. The Special Meeting was adjourned at 4:38 p.m. Sheila R. Cobian, CMC City Clerk City of Poway, California 9873 2 of 9 Attachment A April 1, 2014, Item #1.3 NOTE:These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. 1 CITY OF POWAY CITY COUNCIL SPECIAL MEETING MINUTES March 16, 2014 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment�Agency) • CALL TO ORDER ,,. Mayor Higginson called the Regular Meeting to order at, 00 amm%, ROLL CALL Cunningham, Vaus, Mullin, Giosch, Higginson STAFF MEMBERS PRESENT Tina White, Interim City Manager. PUBLIC COMMENT ON AGENDA,I,TEM. None. Council adjourned into Clo's"ed;Session a j.02 alm. %/////// CLOSED SESSION/ PUBLIC EMPLOYMENT GOVERNMENT C DE SECTION 54957(b) and 54957.6 Title: City Manager �/O///y �/////%///////�� j AndK CONFERENCE WITH; , %NEGOTIATORS a� LABORi%. ce Agenc;designated representatives Tina White, Interim City Manager; Teri Black- � Brann,'%%�uItant Unrepresented;Employe� ,ity Manager ADJOURNMENT /// City Council came out of Closed Session at 2:24 p.m. Mayor Higginson stated he would ask the City Attorney to report on the Closed Session matters during the Regular City Council Meeting at 7:00 p.m. on April 1, 2014. The Special Meeting was adjourned at 2:25 p.m. Sheila R. Cobian, CMC City Clerk City of Poway, California 9874 3 of 9 Attachment B April 1, 2014, Item #1.3 NOTE:These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES March 18, 2014 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway ,Housing Authority/Public Financing Authority and Successor Agency to the Poway RedevelopmentTAgency) CALL TO ORDER / • Mayor Higginson called the Regular Meeting to order 7:04 p.m. jO ROLL CALL Cunningham, Vaus, Mullin, OroschHigginson STAFF MEMBERS PRESENT ;.. Tina White, Interim City Manager; Morgan L. 'Po ley ity'Attorney; Sheila R. Cobian, City Clerk; Robin Bettirr, for of %®ector of Publ c Works;esn Scott Edwards, Development Services Leah%Browder, , Director of Administrative Services; Mark Sanchez, Director of Safety Services; Captain Bill Donahue, Sheriffs Department /mss ,,.. (Note: Hereinafter the titles�Mayor De' ut %Mayor,,. %ouncilmember, City Manager, Assistant City Manager, %ty,;Atorney, City, Jerk and Director of Administrative Services shall be used to indicate/ Mayor/Chair, Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorn „iii %„ i/� e7Counsel, City Cle k Secreta;and Director of Administrative Services/Finance Officer.) PLEDGE ®, ALLEGIANC:E %ulli Councilmember John Mn introduced Bill McKibbin, President of the Poway Veterans Organization, to IeadAthe/Pledge of Allegiance. PRESENTATIONS Mayor Higginson presented a Proclamation to Tom Seidler, member of the Padres ownership group, in Recognition of Poway Day at Petco Park —April 17, 2014. 9875 4 of 9 Attachment C April 1, 2014, Item#1.3 City of Poway— Minutes — March 18, 2014 PUBLIC ORAL COMMUNICATIONS Terri Wyatt introduced herself and spoke regarding her campaign to be the next San Diego County District Attorney. 1. CONSENT CALENDAR (Approved by Roll-Call Vote) Motion by Councilmember Vaus, seconded by Deputy Mayor Grosch to approve Consent Calendar Items 1.1 through 1.11. Motion carried bOthe following roll-call vote: Ayes: Cunningham, Vaus, Mullin,,Grosch, Higginson Noes: None Absent: None Disqualified: Mullin (Item 1.10 only) ,, Councilmember Mullin was disqualified onOltem 1.10�due to a potential)conflict of interest. q jo ,, 1.1 Approval of Reading by Title onielyjand Waiver Of/Reading in full of Ordinances on Agenda. 1.2 Ratification/Approval of Warrant 'Register./for;he periods of February 3 through February 7, 2014 and February 10 thro gh�February j,4, 2014. 1.3 Approval of the„/Special CityCouncil Meeting Minutes of February 18, 2014 and the ;. Regular City ouncil Meeting(Minutes offFebruary 18, 2014 and March 4, 2014. 1.4 Approval of Resolution No. 14-007 en)tl'ed, A Resolution of the City Council of the /�/�!�� . iii vita Cit �fiPoway oCalifornia, Approving the Implementation of a Retirement Health Sayings Plan for n-Safety and Management/Confidential Employees. ,, 4%///Oo„ jam' Bid No. 14-010 the 1.5 Award of Contract to Pipeline & Trenchless Corp., lowestt/responsible -bidder for the FY 12/13 Reline/Replace Sewer Pipelines Project jthe amouur of$204,881.00. 1.6 Award of Co.ntract%to Palm Engineering Construction Co. Inc, Bid No. 14-009 the lowest responsible bidder for the Oak Knoll Sewer Siphon Air Jumper Project, in the amount of$249,240.00. 1.7 Approval of Temporary Sewer Connection for Property located on Belvedere Drive, APN: 323-010-20. 1.8 Approval of 2013 Annual Report — Implementation Status of the City of Poway General Plan. 9876 5 of 9 April 1, 2014, Item #1.3 City of Poway — Minutes — March 18, 2014 1.9 Final Report of Emergency Clean-up Expenditures Pertaining to Hydraulic Fluid Spill into the Poway Creek made under authority of Resolution No. 14-003 adopted on January 7, 2014; and, Adoption of Resolution No. 14-008 Rescinding Resolution No. 14-003 Regarding Emergency Waiving of Notice and Bidding Requirement. (Requires four-fifths vote of City Council) 1.10 Second Reading and Adoption of Ordinance No. 767 entitled, "An Ordinance of the City of Poway, California, Approving Specific Plan Amendment 13-006 Amending Section IV.C.8 and Table 1 in Chapter 4 of the South Poway Specific Plan Development Standards, Volume 2 Regarding OutdoorStorage within the South Poway Specific Plan Area." « 1.11 Second Reading and Adoption of Ordinance 768/entitle�d�,,An Ordinance of the City of Poway, California, Amending Chapterh17 40 of Titer/ 17 (Zoning) of the Poway Municipal Code Pertaining to Signs(Zoning Ordinance Amendment 14- 001)." In reference to Item 1.6 on the Consent Cale/cedar, Depu)y,Mayor Grosch asked when the project is scheduled to begin and the approximate location of the work. City Engineer Steve Crosby explained,that the City<expects to issue a Notice to Proceed %fir% on April 14, 2014 and that the contr�t%is% 40 working days. He further explained that the work will follow the alignment 'along tjie1Oak KnoV/iphon line from the Animal Keeper property to the former location o/, f the Dennys restaurant close to Poway Road. 'e(s t '" Hearin 2. ORDINANCE (Ordinance(s)that do notlequire/a Pub1ic�,� g) 2.1 None. 3. PUBLIC HEARING 3.1 None, 4. STAFF%REPORTS ��On iii 4 4.1 None. X00 5. WORKSH;o.P 5.1 Discussio•of Water,Issues in the Old Coach Estates Neighborhood. Development Services Director Bob Manis and City Engineer Steve Crosby presented the staff report and reviewed a PowerPoint presentation. Engineer Crosby gave an overview of the history relating to water lines serving the Old Coach Estates neighborhood. Speakers with Neutral Position: Justin Owens, Tom Moore Submitted a Speaker Slip but Did Not Speak: Tom Tremble 9877 6 of 9 April 1, 2014, Item #1.3 City of Poway — Minutes — March 18, 2014 Mr. Owens provided a PowerPoint presentation (on file in the Office of the Clerk). The presentation included information relating to Old Coach Road easements and Temporary Water Use Permits. Mr. Moore provided Council with a document containing information relating to the number of parcels in the Old Coach Estates neighborhood connected to the City's water system (on file in the Office of the City Clerk). In response to an inquiry from Councilmember Cunningham, Director Manis explained that the assessment district formed to provide a water line system to the Old Coach Estates neighborhood was fully funded and installed by the residents in the neighborhood prior to approval of the assessment,district by the City. Councilmember Cunningham asked if a timefrarneihaddbeen identified when the assessment district was formed to allow for the exemption,the th temporary water connection application or fee. Director Manis explained that staff had/not identified any inf9rm tion in the /o assessment district files allowing for the exeemption ofIany fees. Councilmember Mullin commented that he%would%be in favor of a discussion at a later date regarding whether oronot it is appropriate to charge a fee for a temporary connection permit to City wa er'He also commented that the permitting process is appropriate because of the pot ntial /s'%i ues of crossing over another individual's property. In conclusion, � ilm Councilmember Mullin commented that although easements are /////�. �, far personal propertyrights granted between private property owners, perhaps the City can help/With p� the mutual exc an a of easements among some of the y 4 it 9 9 residents of the/Old Coach%Estates neighborhood. cautioned the council that the topic on the agenda relates to City Attorney Foley� /�� mater iis Old Coach Estates neighborhood, not the easement issues the water�issues in they % �!// a °� te. raised as pa t,9f Mr. Owens presentation. He further explained that the discussion should stay centered on the water issue that was properly noticed on the agenda. Am emui Director Manis explained that In'response to an inq�iry from Councilmember Vaus, p staff`has been and will/continue to review the files relating to the fees paid by the residents of the Olds bach neighborhood for their connections to the City water system. Deputy Mayor, rosch asked if the properties in blue on the map displayed in staffs presentation would need to obtain easements in addition to permits to have City water connected to their property. Interim City Manager Tina White explained that the properties in blue do not have a water main fronting their property; therefore, would need to demonstrate that they have the appropriate easement and would also need to apply for a permit. She further explained that staff would determine whether or not it would be feasible to connect to City water based on the property's distance from the water main and change in elevation. 9878 7 of 9 April 1, 2014, Item #1.3 City of Poway — Minutes — March 18, 2014 Mayor Higginson asked that staff continue to review the Old Coach Estates assessment district files to determine historically what fees were paid, which permits were obtained and whether the appropriate easements had been acquired by the property owners in the Old Coach Estates neighborhood. He requested that once the research is completed, staff return to Council with options and recommendations for what can be done legally to assist the property owners in connecting to City water. Councilmember Cunningham asked staff if some of the homeowners wanted to extend the connection from the existing spurs, would that action be subject to an additional assessment district or an issue between the individual property owners. Engineer Crosby explained that the property owners could decide to fund the /® project privately or pull together to form an assessment districttt.. i City Attorne In response to an inquiry from Mayor Higginson, y y/'Foley commented that the property owners could go ahead j dfstart the process fo the formation of an additional assessment district prior the existing assess e t district's expiration. In summary, Councilmember Cunningham stated that he would like staff to further research the following: � • How some of the individu�al'lots�that were notsnitially connected to the water m t'dis° lip obtaining a connection to line as part of the assessment�cf,is`trict ended �� the water line. owners• Whether or not those property owners obtained permits and paid the p rYd% ��iail�/o�.. p p�jj ,j/ tem ora �connection;fees. • Confirrn�that a subsequent assessment district or an amendment to the current assessmen,tddistrict could be established to fund a potential expansion;/�he Ovate/Ir�e��j/ In response t Councilmember Cunningham, Director Manis clarified that the assessments cad by the property owners as part of the formation of the district Included the expenses relating to design and construction of the water main and th jour spurs. The4eemporaryjconnection permit fee was never included as part of the'ssessment distri�/ct�fees. Councilmember Mullin stated that he felt it was fair to ask whether a temporary , connection%';ee,is appropriate. However, he cautioned that he wanted to be careful not to set a precedent or preclude Council from future enforcement. Councilmember Vaus asked that staff also research the amount of the fee at the time the temporary connections occurred. Council discussion ensued regarding their support to have staff continue researching the connections, fees and easements within the Old Coach Estates neighborhood. 9879 8 of 9 April 1, 2014, Item #1.3 City of Poway— Minutes — March 18, 2014 Interim City Manager White advised that staff would research to the best of their ability and within reason, but could return to Council without full and complete answers if our records do not contain the information. Council agreed to have the topic discussed at a future Workshop answering the questions about water connections asked by Council at this meeting. 6. CITY MANAGER ITEMS 6.1 None. 7. CITY ATTORNEY ITEMS 7.1 None. 8. MAYOR AND CITY COUNCIL-INITIATED ITEMS Councilmember Cunningham 8.1 Metropolitan Transit Systems (MTS) Boards%pdate. (Verbal Report) / Councilmember Cunningham announced,ghat MT S/just completed their budget for Fiscal Year ending 2015 with total funding of$.1 Omillion. He explained that after utilization of $57 million for/preventative maintenance, $8.2 million for ADA ice;. preventative maintenance, MTS'willy have a projected revenue surplus of $104 /h." //�o... //o" million which will go towards cap tal%impro ement -a d deferred maintenance. In conclusion, Councilmember Cunningham -also stated that mid-year revenue from ridership is up $1// %/ / Councilmember Vauuss-�No rep4given. Councilmember Mullin - No report,given. / Deputy Mayor Grosch./No re"ort -iveni7 Mayor Higgmson ,, 8.2 Request Councij/oncurrence of appointment to the Budget Review Committee as ��Hated by Mayo' H igginson. Mayors Recommendation: Concur with the appointment of Steven Stone to serve on the BudgetReview Committee. All other prior appointments will continue. i/a fir Council concurred to/appoint Steven Stone to the Budget Review Committee. °,tea ADJOURNMENT / The meeting was adjourned at 8:35 p.m. Sheila R. Cobian, CMC City Clerk City of Poway, California 9880 9 of 9 April 1, 2014, Item #1.3