Item 1.3 ADDITIONAL MATERIAL posted 4/14/14Rol
L�1L�iLt• � • r ., r
ADDITIONAL MATERIAL
(Agenda Related Writings /Documents provided to City Council or Staff after
distribution of the Agenda Packet for the April 15, 2014 Council Meeting)
TO: Honorable Mayor and Members of the City Council
FROM: Tina M. White, Interim City Manager,,000
INITIATED BY: Sheila R. Cobian, City Clerk Na-C)
SUBJECT: Approval of Minutes
Summary:
The Minutes of the April 1, 2014 Poway City Council Meeting are attached for approval.
The draft April 1, 2014 City Council Minutes originally included in the publication and
distribution of the April 15, 2014 agenda did not reflect the adjournment from the Closed
Session to a Regular Adjourned Meeting on April 15, 2014 at 6:00 p.m. Therefore, the
revised draft April 1, 2014 Minutes are attached to this report.
The Poway City Council sits as the Poway Planning Commission, the Poway Housing
Authority, the Public Financing Authority, and the Successor Agency to the Poway
Redevelopment Agency.
Recommended Action:
It is recommended that the City Council approve the revised Minutes of the April 1, 2014
Poway City Council Meeting as submitted.
Fiscal Impact:
None.
Environmental Review:
Environmental review is not required according to CEQA guidelines.
Public Notification:
None.
Attachment:
A. April 1, 2014 Regular City Council Meeting Minutes
1 of 8 April 15, 2014, Item #1.3
NOTE. These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
April 1, 2014
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council /City of Poway Planning Commission /Poway' ousing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Higginson called the Regular Meeting tq;ord'er at 7:02 p.m.
ROLL CALL Cunningham, Vaus, Mullin�Grosch, Higginson j
ON
STAFF MEMBERS PRESENT
'ki %.
Tina White, Interim City Manager; Morgan L Foley, CityAttorney; Sheila R. Cobian,
Y 9 "Vol" �/7 .
City Clerk; Robin Betting jDirector of/ mm /�tyS /rvices; Bob Manis, Director of
Development Services �Lah jBrowderj e/ for of Public Works; Scott Edwards,
Director of Administrative Services; Mark/ /Sanchez, Director of Safety Services; Lt.
James Walker, SIheffiffs Department.
��'
(Note: Hereinafter the titles�Ma.� „or�Qe; uty,,Mayor, � ouncilmember, City Manager, Assistant City
Manager, Ct j /Artorney, ' ;fit j��lerk and D►reetoof Administrative Services shall be used to
indicatejjMayor /;f fair; De j ty Mayor/Vice Chair, Councilmember /Director, City
Manager /Executive ' %;rector, assistant City Manager /Assistant Executive Director, City
LlIZIONNIZ Attorney /Counsel, City @lerk/Secretary and Director of Administrative Services/Finance Officer.)
,,,,,,
Deputy Mayor G°gschintoduced Madeline Radunsky to lead the Pledge of Allegiance.
PRESENTATIONS
Community Services Director Robin Bettin recognized Front of House Coordinator Lisa
Najmi for 15 years of service and Technical Theatre Coordinator Garrett Moreau for 20
years of service to the City of Poway.
Mayor Higginson recognized Mark Sanchez, Director of Safety Services, for 40 years of
service to the City of Poway.
Attachment A
9881
2 of 8 April 15, 2014, Item #1.3
City of Poway — Minutes — April 1, 2014
Recreation Supervisors Audrey Denham and Carrie Sanchez provided a PowerPoint
summary of the 2014 Winter Festival Event.
Mayor Higginson presented the sponsors and partners of the event with a Certificate of
Appreciation.
PUBLIC ORAL COMMUNICATIONS
Frank Hollingshead spoke regarding the company Medical MAN Inc., which has
plans to move operations to Poway.
1. CONSENT CALENDAR (Approved by Roll -Call Vote
Motion by Councilmember Cunningham, seca0/1 e by Counc ember Vaus to
approve Consent Calendar Items 1.1 through�'1�6. Motion carried, y;
��e following
roll -call vote: � //
Ayes: Cunningham,
,�%////�i
y Vaus, IU1ulli�n,,Grosch, Floggonson
Noes: None ekhhAbsent: Non e ,,.
1.1 Approval of Reading by Title only anc
Agenda.
1.2 Ratification /Ar oval of Waa nt Regi,
February 2126114 and February 24 th
in full of Ordinances on
rs for the periods of February 17 through
Wh February 28, 2014.
,.,, , ,
1.3 Approval of the M- ,4 /X /5 /and 1;6 „�_'044� Special City Council Meeting Minutes and
ad "eh / ° 2014�Regu lu ar City Council Meeting Minutes.
the Mar;,l?',$ j
///////////A?/d0////5!d ior -," y Professional Solutions Corp., the lowest responsible
1.4 of Contras /to C 'be /
b.ltlder for the Fire �S, j tion 2tchen Remodel Project in the amount of $29,623.00;
BidNo.14 -011. %/
1.5 Award i5 contract
OFF,
Engineering Construction, Inc., for the Directional Sign
�� /O /i, >, /!
Replacemen /� n S�cdpps Poway Parkway in the amount of $10,398.00; RFB No.
14 -012.
1.6 Acceptance of the Reservoir Safety Modifications Project, Bid No. 14 -005, from
AToM Engineering Construction, Inc., as complete; Authorize the City Clerk to file
and record the Notice of Completion; Authorize the release of the retention in the
amount of $3,609.34, if unencumbered, 45 days after City Council acceptance;
Release the Bond for Material and Labor in the amount of $70,398.00 and retain
the Bond for Faithful Performance for a period of one year.
9882
3 of 8 April 15, 2014, Item #1.3
City of Poway — Minutes — April 1, 2014
2. ORDINANCE (Ordinance(s) that do not require a Public Hearing)
2.1 None. (See Item 3.2)
3. PUBLIC HEARING
3.1 Approval of a Resolution entitled, "A Resolution of the City Council of the City of
Poway, California, Approving a 2% Increase in the Regional Transportation
Congestion Improvement Program (RTCIP) Traffic Mitigation Fee for Fiscal Year
2014/2015, as required by the TransNet Ordinance."
Senior Civil Engineer Melody Rocco presented th
Councilmember Mullin confirmed with staff that -the funds collected as part of the
RTCIP create a public benefit in the region/
No speakers.
Motion b Councilmember Mullin, seconded /b Councilmember Vaus to
Y v� %aR Y
close the public hearing an,_ adopt Resolution No. 14 -009 approving a 2%
i /0-� mom" /j
Increase in the RTCIP Traff,c%�Aitigation Feelfor residential dwelling units
from $2,209 to $2, °� "��Di% °�� /%
254 for Fiscal ,Year / 014/2015�%1W& required by the TransNet
� iii
Ordinance, starting July 1, 201,Mo
4j tionarred unanimously.
3.2 Adoption of an Ordi arrcej�amendirig��jh °apter 9.4871/ f the Poway Municipal Code,
Regarding Cor�mu�nit Services De artment Facility Use Rules and Regulations.
9 9 „ Y p Y 9
Community Services Dire jt r Robin in Bettin gave an overview of the proposed
amendments to tt; e;;,;ommunity//�,,,S,er,i „ces Department Facility Use Rules and
I /r"es onse to AN °' 6b
p inquiry�from Councilmember Vaus, Director Bettin explained that
With,the new proviMn, s proposed in the Ordinance, staff will have the discretionary
/i /iri,” . D/D/1
authority to allow events such as candlelight vigils at Community Park.
Motion "4b�/�Councilmember Mullin, seconded by Councilmember Vaus to
Y j yam,
close the p��u� %hearing and introduce Ordinance No. 769, Amending
Sections 9.48:1%30, 9.48.270, and 9.48.310 of Chapter 9.48 of the Poway
Municipal Code to update provisions relating to fire hazards, consumption of
alcoholic beverages, and exclusion from a Community Services facility, and
schedule the second reading by title only for the April 15, 2014, City Council
Meeting. Motion carried unanimously.
3.3 Approval of a Resolution entitled, "A Resolution of the City Council of the City of
Poway, California, Declaring a Level 1 Water Shortage Watch per Poway
Municipal Code Chapter 8.94 — Water Conservation Plan."
9883
4 of 8 April 15, 2014, Item #1.3
City of Poway — Minutes — April 1, 2014
Public Works Director Leah Browder gave an overview of the Resolution and the
water conservation measures being asked of Poway residents.
Councilmember Cunningham commented that the City should continue to educate
and provide incentives to the residents to encourage conservation efforts.
Interim City Manager White explained that the incentive program will be funded
from the City's Enterprise Fund rather than the General Fund.
Councilmember Cunningham encouraged staff to pursue participation in the Rain
Barrel Incentive and the Drought Resistance Landscape�Maintenance Programs
for the residents of Poway. /�/
Director Browder explained that staff is evaluat rigrinc(Ni a programs available
through the Water Authority or the Metropol tan Water DistF�tt that would allow
Poway to "piggyback." This would help �rrir�imize administration and increase
maximum rebates for certain existing prggcams.
No speakers.
Motion by Councilmember Q
to close the public hearing -a
1 Water Shortage Watch, con
Plan of the Poway Municipal
and practice identified water
iii /,,.,
wasted and establi9Q'ihV ,/�Watei
unanimously ���� �j�
4. STAFF REPO
4.1 Adoption of a Re
/- OZ0/'�, /i
MartincoitRaad a
/ / / / /// '
%ity Engineer 'S
resented the A
P,,,. 9
Sneakers in
ningham s'ec•
adopt Resoli
step %with Ch
Co'ri"servation
e Canyon
ended by Councilmember Mullin
�°
tion No. 14 -010 Declaring Level
„
apt,%8.94 — Water Conservation
1 cust% omers to use water wisely
iiii
ieasures to ensure water is not
,a�a�r -
16K to Program. Motion carried
y Stop Control at the intersection of
Crosby and Development Services Director Bob Manis
Repo � nd reviewed a PowerPoint presentation.
)onald Stiritz and Grace Lieberman.
Gary Holden, Lynne Baker and Joseph Garuba.
Councilmember,/�/Mallin confirmed with the City's Traffic Engineer Consultant Collins
that the new speed data generated for this intersection does not warrant a
reduction in the speed limit.
Deputy Mayor Grosch commented that he is in support of installing the proposed
stop signs in an effort to increase safety at the intersection.
In response to an inquiry from Councilmember Cunningham, Director Manis
explained that the City's Development Services Department has free speed limit
9884
5 of 8 April 15, 2014, Item #1.3
City of Poway — Minutes — April 1, 2014
signage available to residents for their yards to help inform passing traffic of the
appropriate speed limit for the area.
Councilmember Vaus confirmed with staff that the City has no data regarding
unreported accidents at the subject intersection. He commented that since the
geometry of the intersection is conducive to the occurrence of accidents, he would
be in favor of installing the stop signs for the sake of safety.
Mayor Higginson asked if staff had considered the installation of a painted, raised
/o
asphalt berm in the middle of Martincoit Road extendingtofthe center line of Stone
Canyon Road in an effort to keep drivers from cutting /ov!er the Stone Canyon limit
line when turning left from northbound Martincoit.
Director Manis explained that a raised berm would mal� the Intersection more
�.
unusual and could possibly make the intersection hazardous if motorists
inadvertently drive over the berm.
Councilmember Mullin commented th
not warrant stop signs at the intersect
install the proposed signs at the inters
Road. Oim,,,_
In response to Councilmember; 4,ur
/rte.
traffic calming measures are conslderi
certain percentage more than the�pos
not an issue in thisAaq rfea and that N.
calming.
rr�/ ,
Councllmemb Cunnin h conclud
lack of reportable- accidents %, a would
intersection. i�..�����i
traffic accident data p:resented does
/� °//�,n ' /ir,
,refore!he would not be compelled to
Martincoit Road and Stone Canyon
ham 'E'rigineer Crosby explained that
hen the typical speed on a roadway is a
Imi,t H, e furth,°er explained that speed is
ins wouldnot be a tool used for traffic
s comments by stating that due to the
>e in favor of installing stop signs at the
Cau"'ricilme b"err Vau'ftirifirmed with staff that the Traffic Safety Committee voted
W/O
of to��ecomm6nd the installation of the proposed stop signs at the
W/O
f j�section of Martincoit Road and Stone Canyon Road.
NO
Motaon by Councilmember Vaus seconded by Deputy Mayor Grosch to adopt
a Res69'u.tion entitled A Resolution of the City Council of the City of Poway,
/"OU
California; ,b, Establishing an All -Way Stop Control at the intersection of
w�� j� i ��1�0,
Martincoit'Road //and�Stone Canyon Road."
AM
In response to I ayor Higginson, Director Manis explained that when the speed
limit was increased on Martincoit Road to 35 mph last May, neighbors in the
Martincoit Road and Stone Canyon area expressed concerns relating to the
intersection and requested stop signs be installed.
Mayor Higginson announced that he would not be supporting staff's
recommendation for the stop signs since the reportable accident data does not
warrant the installation of the stop signs.
6 of 8
9885
April 15, 2014, Item #1.3
City of Poway — Minutes — April 1, 2014
Motion failed 2 -3 with Councilmember Cunningham, Councilmember Mullin
and Mayor Higginson opposed.
5. WORKSHOP
5.1 None.
6. CITY MANAGER ITEMS
6.1 None.
7. CITY ATTORNEY ITEMS
City Attorney Foley announced that the City Council h-a-Vimet in Closed Session on
ahe Counam
Saturday, March 15 and Sunday, March 16, 2014 T' cil> c e out of Closed
Session at 4:37 p.m. on Saturday, March 15 and ono reportab'leGction. The meeting
adjourned at 4:38 p.m. On Sunday, March 1;612014 Council came out of Closed
Session at 2:24 p.m. and announced that a subcommittee consisting of ,uncilmember
Cunningham and Mayor Higginson had been appointed to, work with theCity Attorney
g j
and the City's executive recruiter to begin negotiating %with the City s preferred City
Manager candidate. The meeting adjourned at 2� %25�p rn
Attorney Foley also reported on vtf
i
explained that a decision was made;
Appellate Court's decision regarding
establishments. He further, explain,
,
subject of the lawsuit -as the�same
Poway. %,.
Attorney Foley arfh/ jnced
City Council- Initiated %Items
V.., u
7.1 CLO.SED1SES.SION
/
� ;BLIC EMPU ,Y�ME
Title: City Manage j
And
�'// %1
CONFERENCE WIT
Agency designate
Brann, Consultant
at
Couh/ will adjo
of Maral /s.
a the City of Live Oak. He
lifornia Supreme Court not to review the
MR
ility %of a City jb an on medical marijuana
/// / /�p%ii� ,.. Of
he�ecision is encouraging because the
rdinance�urrently in place in the City of
%into Closed Session following Mayor and
OVERNMENT CODE SECTION 54957(b) and 54957.6
BOR NEGOTIATORS
,entatives: Tina White, Interim City Manager; Teri Black-
Unrepresented °Employee: City Manager
8. MAYOR AND CITY COUNCIL - INITIATED ITEMS
8.1 "Hike, Bike and Ride across Poway" - (verbal report).
Councilmember Cunningham gave a PowerPoint presentation providing photos and the
details of the trail leading up to Potato Chip Rock.
9886
7 of 8 April 15, 2014, Item #1.3
City of Poway — Minutes — April 1, 2014
8.2 Habitat for Heroes
Councilmember Cunningham gave a brief overview of the Habitat for Heroes program
and the potential benefits to the Poway community.
Council concurred to have staff pursue further discussions and negotiations with Habitat
for Humanity and CalVet in an effort to evaluate the feasibility of developing affordable
housing for veterans in the Poway community.
Councilmember Vaus — No Report.
Council Member Mullin reported that the Pure Water Projectating to the Point Loma
Plant presented by the Metropolitan JPA has universally beemadopted and that the JPA
is now entering the implementation phase. He announced that Metro will continue to
iii/ /1" � IN-
work with the environmental community to ensure they %are supportive of the Project. In
conclusion, commented that the key topic for he member agencies at this time is
cost allocations.
, aim
Deputy Mayor Grosch congratulated Safety %S� ices Director Mark Sandhi
,. n his 40
years of service to the City of Poway.
Mayor Higginson — No Report.
As requested by City Attorney Foley, -C / cil adjourth into Closed Session at 9:06
p.m. to discuss the following: 'jj
7.1 CLOSED SESSION j�j/
PUBLIC EMPLO�',MENT .GOVERNMENT CODE SECTION 54957(b) and 54957.6
i�NE % O
Title: City M �ger
And CONFERENCE %WLTH LAB %R %NEGOTIATORS
desi Hate %re re °sentaf / / T'ina�White, Interim Cit Mana er; Teri Black -
Agenc,Y,,,,,,,.._9 1? Y 9
Manager
The Closed Session convened aM7 p.m. and concluded at 10:25 p.m. The meeting
%per 7
was adjouffied at 10:26 1pfm. to an Adjourned Regular Meeting of the City Council
scheduled fo.rju�esday, Ap,ra�f 15, 2014 at 6:00 p.m.
ADJOURNIIAEN,10 /1
The meeting was adjourned at 10:26 p.m.
Sheila R. Cobian, CIVIC
City Clerk
City of Poway, California
9887
8 of 8 April 15, 2014, Item #1.3