Item 14 - Declaration and Disposal of Surplus Property
(f AGENDA REPORT -
CITY OF POW A Y
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the
City Council unless members of the Council. staff or public request it to be removed from the Consent Calendar and
discussed separatefy. If you wish to have this report pulled for discussion. please fill out a sUp indicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Man~
INITIATED BY: SO", M. "',", D""t" of Adm'ol't"'tl'~~~
.Douglas A. Milton, General Services Manager.
DATE: September 8, 1987
SUBJECT: Declaration and Disposal of Surplus Property
ABSTRACT:
The City has on hand several vehicles and other items of equipment con-
sidered surplus property. It is recommended that the City Council declare
these items surplus and authorize the sale of the property at the County .
of San Diego Cooperative Auction of September 26, 1987.
BACKGROUND:
As shown on the attached list (Exhibit "A") the City has several pieces
of property to eliminate from its inventory.
In order for a vehicle or a piece of equipment to be considered "surplus
property" it must fall into one of the following categories:
I) Inoperable - Not economically repairable
2) Obsolete - Will no longer provide required service
3) Excess - Item puts quantity required in excess of
what will be actually needed for City operations.
When an item falls into any of these categories, a memo is sent to the
General Services Manager describing the item considered surplus, (Exhibit "B").
In the case of a vehicle, the Vehicle Maintenance Supervisor's written certi-
fication is required, (Exhibit "C").
The vehicles and construction equipment recommended for disposal are currently
located at the Vehicle Maintenance Facility and would be too costly to main-
tain.
All other items are located at the City Planning Department and are obsolete
or have out-lived their usefulness.
ACTION:
$EP
I of 2
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Page 2
Surplus Property Disposal
RECOMMENDATION:
It is recommended that the City Council declare the property shown in
Exhibit "A" as surp1ue and authorize its disposal through sale at the
September 26, 1987 County of San Diego Cooperative Auction.
JLB:SMP:DAM:bs
Attachments
Exhibit "A" - List of Items for Sales
Exhibit "B" - Planning List
Exhibit "C" - Vehicle Maintenance Certification(s)
SEP 81987 ITEM 14
2 of 2 .
EXHIBITS A, B, AND C TO FOLLOW.
SEP 81987 ITE M 14
,
---"--- ---.- ~-
.
EXHIBIT 'A I
-
VEHICLES AND EQUIPMENT TO BE DECLARED SURPLUS
Vehicles
#13 1973 Chevrolet Surburban
#15 1973 Chevrolet Pick-up Truck
#25 1973 International Van
#27 1979 Ford Courier Pick-up
Equipment (Field):
#272 Ride-On Lawn Mower
#502 1973 Case S80B Backhoe
#508 Eager Beaver 1~-ton Asphalt Roller
#509 1966 Worthington Compressor, 125 cfm
#511 1979 Worthington Compressor, 85 cfm
Equipment (Office):
- Typewriter, IBM Selectric II, #000181
Royal #7000 Word Processor
With/Keyboard
Printer
Pri nter Cover
Sheet Feeder
-
SEP 81987 ITEM 14
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MEMORANDUM
CITY OF POWAY
13 I
l::XHIBIT
TO: Doug Milton, Purchasing t.
FR!>>1 : Reba Touw, Director of Planning Services
DATE: August 25, 1987
SUBJECT : Equipment/Office Supplies
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
The following is a list of office equipment and/or office supplies no longer
used by the Planning Services Depart:nent and available for the auction to be
neld on September 26, 1987.
ITEM DESCRIPTION SERIALNJ. (Jr'l
Hanging Folders - Letter Size 15205 6 Boxes (25 each)
(Fifth CUt)
~ Hanging Folders - Legal Size
.J 15303 1 Box
^
'" (Fifth CUt)
,"5
i) Hanging Folder Frarres 12 sets (loose)
-J
, Letter/Legal Size Hanging Loose - one storage
y
, Folders box full
"
~
.'~
'v Plastic Transparency
'>.. Frarres 78-6969-3963-2 5 pkgs (50 each)
'-
N Canon P10l 10-key 205980 1
\.J Adding MoIchine
I~ 3M Transparancy Maker 000201 1
Royal 7000 Word Processor 1167 1
Keyboard 1863 1
Printer 518827 1
Printer Cover 39766 1
Sheet Feeder 80026-01 1
IBM Correcting Selectric II 000181 1
Typewriter
T/M-8-25.l
SEP 81987 ITEM 14
CI1 Y OF POV; A Y
t::XHIDlj 'G/
-
VEHIC"~/EQUIP~~T
REPLACEMENT CERTIFICATION
VEHICr.:::/EQUIPHENT NUMBER . #13
DESCRIPTIC:J:
]973 CHEVROLET ",,-: ,') C i" I:), 1\.,'"
I.D.NUMBER CC2263,Fl22567 YEAR 1973
JUSTIFICATION FOR REMOVAL FRO:.! SERVICE
r ~ i' - t.,(- II C; 1...,(,,( f Ir::q-:- L-IILl,1(rtJ rs THIC
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Ii CER'l'IFY THAT I HAVE TdOHOUGHLY EXAMINUt TrlE ABOvE VEHICLE/EQUIP;1!'NI'
AND HAVE FOUND THAT FO~t TriE rtFASrns OU'ILINED ABOVE IT SHOULD BE PERMANENTLy
RDIO\1E!) FRo:1 SERVICE.
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, / / <..<;.:-,,{.....:-.--- -c.t....- !
E';JUIPMENr ~ SUPERVISOR
l
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I CERTIFY THAT I HAVE 1HOROlx:;HLY EX!\MINED '!HE API:NE VEHICLE/EQUIPMENr
AND HAVE FOU!'.D THAT IT SHCULD REMAIN IN SERVICE.
E';JUIPMENr MAINTENANCE SUPERVISOR
SEP 81987 ITEM 14
--~-
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CITY OF POV! A Y
5'11-/ / th r ~/ .
VEHICLE/EQUIP"~NT
REPLACE}~NT CERTIFICATION
VEHIc:..EIEQUIPl'~NT NUMBER /~
DESCRIPTIQ:l :
CHEV. C-IO p/U
I. D. NU11BER CCQ1432165795 YEAR 1973
JUSTIFICATION FOR REMOVAL FROM SERVICE
/J7oIOi( likC',> /37 7" Act ~SA7u..o ;J?1, "L,l'" ...-.... A?t/O
R -, \ .~vU"' t'..!.) _) IIV 0 Cr./CRI\L L^~t"~
---'=;::>.
I. CER'J.'IF'i THAT I HAVE TdOI<OUGHLY EXAl-Ui{U, TdE ABOi!S 'lEHICLE/EQUIP:1"Nr
AND HAVE rOUND THAT rO;: T;ili 2EASCNS OUTLINED ABOVE IT SHOULD BE PER^1I\NENTLY
R&10VED FROM SERVICE.
..,
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-----QR----- -
I CERTIFY Tt1AT I HAVE TrlOROLX;HLY EXM1INED THE ABOVE VEHICLE/EQUIPMENT
.;''\1) HAVE FOUhD T't1AT IT SHOULD RE:.1.'UN IN SERVICE.
EQUIPMENT 11AINTENi'lNCE SUPERVISOR
SEP 81987 ITEM 14
-
CITY OF PO,\i! A Y
\ XHIB/T C /
VEHIC:'E/EQUI?:'S:IT
RE?LACE:'SNT CERTI?ICATION
VEHICLE/EQUI?HENT NU1-13ER .zs
DESCRIPTIml:
I Ci 7~) r ~J'te:1\ (I.) L\ +1 0 iU i\ L Vl\.~
I.D.NUHBER t!3y (jI-I,,'5'i i.j I ~~r;- YEAR
JUSTI?ICATION FOR REMOVAL FRON SERVICE
A/~ /77,4~R fRc7J: E'x-JO LL:JCJ/C_/( me k'l?_
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I CER'J.'If:i THAT I H-'WE TdOl-<OCGHLY D:'\:'lL\!:L T&: .~CJv2 VEHICLEjEQUIPA"lIT
."-,'D fi'\VE ?CG,,'D THAT 20.: ~-iE 2E.'\So.\JS CUT:::..INED ;.u;OIlE IT SHOULD BE PERHANENT.LY
RDIOVED FRO~l SERVICE.
ISOR
-----.JR----- -
I CE.!<TIFY TtJ.'\T I HAVE THOROCGHLY C\A;'lINED '[':J.E .:,sOVE VmICLEjEQUIP~:DIT
."...'\D HAVE FOL~.D ':'lET IT SHOiJT....D RE."W:-J 1:-1 SE.RVICE.
EQUIP~\Et',T :.IAINI'ENANCE SUPERVISOR
SEP 81987 ITEM 14
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C..TY OF PO'WAY /-;;,~ - v 6
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VEHICLE/EQUIP!'lENT
REPLACE~lENT CERTIFICATION
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VEHICLE/EQUIP~lENT NUMBER , ..X' ;'
DESCRIPTION:
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;:::;!y;','n , n/ ,1/"&:) <~Y'te-<<-
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~ --0 r-j YEAR 1'177
I.D.NUMBER 0):\ ....! J I.:-J """"-
JUSTIFICATION FOR REMOVAL FRO~1 SERVICE
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Cl<:;"C, //:'y /" ,', <:,
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/:J-:> A 1':;.r;: rf"'x.~'D'r r1v-Sr
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I Crn"-'IFl' THAT I HAVE TdOl-<OUGHLY EXAMI&I:.L TrlE ABOvE: VEJiICLE/EQUIP;1k:NT
AND Ell-VE rOUND THAT rO~: T'riE rtEASCNS OUTLINED iillOVE IT SHOULD BE PERMANENTI..Y
REHOVED FHOM SERVICE.
/?'C--~~l I
EQUIPMENT SUPjSOR
-----DR----- -
I CERTIFY THAT I HAVE 11IOROLX:;HLY EXAMINED 'mE ABOVE VEHICLE/ECUIPMENT
';ND HAVE FOlJI-.D THAT IT SHOULD REMAIN IN SERVICE.
-
EQUIPMENf MA1NTENANCE SWERVISOR
,
SEP 8 1987 IT E [y] 1 4
CITY OF POVIAY
\
~x HIB IT C ,
VEHICLE/EQUIP!'U:::IT
REPUC::;'ll::NT CERTIFICATION
VEHIC:'E/EQUI?HENT NU:':3ER :171
-
DESCRIPTIO:! :
/977 Hu-J ~-< H,::J,wE.42
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1. D. NU/1BER 91 '-to ;;(~5' YEAR /qi/
JUSTI~ICATION FOR RE~OVAL FRO:.! SERVICE
/hOU/C";\ {J/"GK -f.-,~ ,,47 C-DL.Ack /~(~___
~d-jA I.. ~A-I;/'-L/e p/ ~ ~~ .
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t-UO R /L.I o 2c.. ic... u-. : LL , Et./,(3.-vLt;."
A...Jo1;' !Y\O<..U
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I CER'J.'IFY THAT I HAVE T.,OhOCGHLY EXAMLd,I'&: ;2uv2 VBlICT "" /EQUIP"!"1<JT
A\1) Ii".VE 2(;(;'1\1) THAT 2m TEE rtE.".SWS CUTLI1:ED dOVE IT SROULD BE PER'!ANENTI..Y
R2.;O\1ED FRO~l SERVICE.
,
ISOR
-----0R----- -
I CERTIFY TI-!AT I HAVE THOROUGHLY EX;.;.m,"ED TilE ;illCVE VEHICTJ:/EQUIP,'1ENT
..;!.;o HAVE FOlLO TI:AT IT SHOULD R2.1Al:'1 IN SERVICE.
EQUIPMENT l'!AINTDJANCE SUPERVISOR
SEP 81987 ITEM 14
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CITY OF PO'\V A Y
,
e)< HIP I J C/
VEHICLE/EQUIP:'!E!/T
REPLACE~!ENT CERTIFICATION
VEHICLE/E\;;UIP!'!ENT NUaSER Q- 0 P,
DESCRIPTIO!! :
E Ab-I3:.R Rf'AVER SI\H /60 R.c LLb'(
1. D. NUI1BER SRH /b0 I YEAR /'8
~JSTIFICATION FOR REMOVAL FRml SERVICE
RO(L~'S "-, C-C-IJ R. C..... ~i ;It ( 0 f~ ,.;..->{.?
f(O{.i.. Cr\ . JI--,O 1-- }(CrfLY ~'::"'<Ju 6-4 70
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["cO/n.!?'! c-T ..s II <;:~ . ~,
/J'7 '72 ~ {
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I CER'J.'IFY' THAT I HAVE T,lOhOCGHLY EXA!-1I.\i:L 'I'dE ALuv'B VEHICT,2/EQUIPA"::,T
AND IiAVE FOUND THAT Fa:: TEE 2EASa:"s OUTLINED .-2C've; IT SHOULD BE PERH~NEN'ILY
RE'10VED FRO:1 SERVICE.
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I CERTIFY TP.AT I HA\e; TIJOROUGHLY E;';,~;'U:;ED 'EIE .:..b(;'/E \TIfICLE/E\.:'UIP1.1ENT
AND HAVE FOUD THAT IT SHOULD RDlAIN IN SERVICE.
EQUIPMENT :.lAI:ITENA/;CE SUPERVISOl'(
SEP 8 1987 I T E M 14
CITY OF PO''l1 A Y
\ c/
t:.XHI biT
VEHICLZ/EQUI?HE:IT
RE?LACE~~NT CERTIFICATION
VEHICLE/EQUI?I'~NT NUI'.BER ~ ~ <1
'-50
DESCRIPTIO:I:
-- -- -
LuoR t 1-\ I ~ h- -to j\...J (eJl1t /'ACs5ol( I;] ,':;- c. PrV\
I.D.NUMBER rl CLc; YEAR _t 9 to (..
JUSTIFICATION fOR REXOVAL fRO:.j SERVICE
/J1oioi\ . <L AIR
[~'5E~ () / L-. c. O~71~ACS'S DII::
/"S ;vo1- /Ju /"!-/;'....-(-""",, 0(, r- /?JA x A//c
;::'/\ 2<.,sv/? c-. Cb.o \cR q:: <:':~~PRC:-~<:'-',f( LU; LL /I. :>-P{) ,., ,'~ -L-
'-'L~ ^ cc....- I ;.."
I CER'J.'IFY TH.'\T I H.'VE T.10"OCGHLY EXAm.'Iu, 7&: ABOve VEHICLE/EQUIP:1":NT
."-'''1) H.'VE FOUND THAT FO.: TEE ill::.'\So.'JS CUTLI;;rn '-'30VE IT SHOULD BE PERr-1ANEN'!'LY
RDiOVED FRO:.! SERVICE.
..
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I CERTIFY THAT I HAVE THOROCGHLY EXi'MINED THE .;soVE VEHICLE/EC;UIPHENT
;"\1) HAVE FOUW THAT IT SHOULD RD1AI:, r:, SERVICE.
EQUIPMENT ~!AINTENANCE SUPERVISOR
SEP 8 1987 IT E M 14
CITY OF POV?AY
l:::::XHIJ)/T \ cl
VEHIC:'E/EQUIP!'lEtlT
REPLACE~~NT CERTIFICATION
VEHICLE/EQUIPI'lENT NU!'.BER ,5//
DESCRIPTIO:I:
--
(A/OIl'''' JJ Ir..../ &+C)/L, p,< C-PJ>1 (L;/.>:,PRt:3S<. 0/7
1. D. NUMBER 't3..j YEAR /178
JUSTIFICATION FOR RE~OVAL FRON SERVICE
....., (\,
n \/ C-
.
I CERl'IFY TH.:;'T I fWiE TdOriOCGiiLY E:'~".lU!:L Tdi:: ABOv':: VEHICLE/EQUIP:11\NT
A.\'D fiWE r~'D THAT rU.! 'reI ii..::.'lSCNS CUI1.WED :'i30VE IT SHOULD BE PER'!ANENTLY
RE:.jOVED FRO~l SERVIC:':.
............
/lltt:~ ,
EQUIPMENT ,
-----CR----- -
I CERTIFY THAT I HAVE YrlCROCGHLY EX.~'1I"'ED WE .".BOI/E VEHICLE/EQUIPMEr'O'T
A.\D HAVE FOliU) THAT IT SHOUW RD1ZUN IN SERVICE.
EQUIPMENT HZUNTENANCE SUPE.'\VISOR
SEP 8 1987 ITEM 14
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SEP 8 1987 IT E IVl 14
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._-_._-----
, cl CITY OF PO''l/f\.Y
1:: )< -I-hi) I T
VEHI'::":::/2C:.J 1?:'~::T
RE?LAC2:':E:1T CE:RTI?!C;'TIO~
VE:HIC:LE/EQUI?!'1ENT NU:.3ER $60 J3
DESCRIPTIC;: :
/f73 (lA J.&' i3AC-< #oE
,
I.D.NO:1BER ,5'80 8c.\~ YEAR /Q7':)
8)OB)1 b
JUSTIFICATIO;j FOR RE~:C:V;'.L FRO:.! SERVICE
;;0/ /v5 c:;e.' /iU<;///A../C~ ':> HOLt"'?;,.~/___ )).Ifc- K ~b&- -To
'if? Ik___-JoR ARc wcR/L/;f ("')r ,i-: A<)C:U~L( /~\ c-; _
f3r!AGK2-K, f 1 P l A ':.rr. I, /J,Lb<.AoG
/,J;' 2/ 4 L --4.11 &-u L.=- 1/-, C /""'r
L: 7/rAc-foi(
I CE:R'i'E:i TIL'IT I E'IVE -r,!0l<ClGiiLY ;:::':;':.lL:r:.L Tell:: .::..ECJvi: VEHIC S/EQUIP>1":NT
.'...\'D !i'lVE ?OU},'D THAT ?O~: ':':-2 E:;SC,';S (LTI.,:::rn rEO-v!:: IT S20u"LD BE PER'1ANENTLY
REmVED FRO:-! SERVIC2.
-
I CERTIFY 1:--1.'11' I HctVE T:!CROL{;HLY Exo;.:r,::::D TIlE ,'lJQVE VE.,IC'.....E:/=C;UI?;.~T
,;'\D HAVE ?OL1-D T:-!AT IT SHOUL:) R2.,:U:: 1:i SERVICE:_
=QUIPHEt-..T ~liUt-;'TENA;<<::E SlPERVISCR
SEP 8 1987 ITEM 14